HomeMy WebLinkAboutTIS 2022-06-06 Item 2B - Contract Amendment #2 - 2022 Overlay and Repair Program Design and Construction Management with KPG IncCity of Tukwila
Allan Ekberg, Mayor
Public Works Department - Hari Ponnekanti, Director/City Engineer
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Services Committee
FROM: Hari Ponnekanti, Public Works Director/ City Engineer
BY: Deontae Elder, Transportation Project Manager
Adib Altallal, Utilities Engineer
CC: Mayor Allan Ekberg
DATE: June 3, 2022
SUBJECT: 2022 Overlay and Repair Program
Project No. 80010401, Contract No. 21-187
Amendment No. 2 for Design & Construction Management Services
ISSUE
Execute Amendment No. 2 to contract 21-187 with KPG, Inc. (KPG) to provide design and construction management services
for the 2022 Overlay and Repair Program.
BACKGROUND
The Overlay and Repair Program preserves and maintains the street structure in a safe and useable state by resurfacing
streets before failure. Each year various sections of roadway throughout the City are designed and constructed for asphalt
overlay.
On December 6, 2021, the Council approved the contract with KPG to provide engineering design services for the 2022
Overlay and Repair Project. KPG was selected as the best firm to meet the project requirements from a short-list of firms
selected from the current MRSC.
DISCUSSION
This contract amendment will add construction management services to KPG's existing contract. KPG will provide field
engineering, inspection, technical support, submittal review, contractor communications (RFIS) and coordination,
documentation compliance, materials testing and record drawing production.
KPG will also add design services and construction support for the pavement restoration at the southeast corner of Tukwila
Parkway & Andover Park W due to a water main break that took place on March 30th, 2022. During that event, a 10" water
main failed at the southeast corner of Tukwila Parkway & Andover Park W causing damage to the roadway and sidewalk.
FISCAL IMPACT
KPG has provided Contract Amendment No.2 for $265,988.00, which includes the overlay construction management
($199,389.00) and the watermain break repairs ($66,599.00). The Overlay and Repair Program and ADA Improvements
project budgets are sufficient to cover the costs of the overlay construction management. The watermain break repair will be
funded from the water enterprise fund.
Contract Amount 2022 Budget
Design Contract $149,400.00 Overlay & Repair CIP $350,000.00
Amendment No. 1 35,000.00 ADA Improvements CIP 35,000.00
Amendment No. 2 265,988.00 Water Enterprise Fund 66,599.00
Total $450,388.00 $ 451,599.00
RECOMMENDATION
Council is being asked to approve Amendment No. 2 to Contract No. 21-187 for construction management services, design
services, and construction support with KPG, Inc. in the amount of $265,988.00, and to consider this item on the Consent
Agenda at the June 13, 2022 Special Council Meeting.
ATTACHMENTS: 2021 CIP, pages 12 and 14
Contract Am No. 2, Scope of Work and Fee Estimate
5
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2021 to 2026
PROJECT: Annual Overlay and Repair Program Project No. 9xx10401
DESCRIPTION: Select, design and construct asphalt and concrete pavement overlays of arterial and residential streets.
Preserve and maintain the street structure in a safe and useable state by resurfacing before failure which
JUSTIFICATION: also
minimizes costs. Some individual sites may be coordinated with water, sewer, and surface water proiects.
STATUS: Each year various sections of roadway throughout the City are designed and constructed for asphalt
overlay.
MAINT. IMPACT: Reduces annual maintenance.
COMMENT: Ongoing project. Only one year actuals shown in first column.
FINANCIAL Through Estimated
(in $000's)
2019 2020 2021
2022 2023 2024 2025 2026 BEYOND TOTAL
EXPENSES
Design
209
190
150
150
150
150
150
150
150
1,449
Land (R/W)
0
Const. Mgmt.
121
15
200
200
200
200
200
200
200
1,536
Construction
1,224
312
1,050
1,050
1,050
1,050
1,150
1,150
1,300
9,336
TOTAL EXPENSES
1,554
517
1,400
1,400
1,400
1,400
1,500
1,500
1,650
12,321
FUND SOURCES
Awarded Grant
0
Proposed Grant
0
Mitigation Actual
0
Mitigation Expected
0
City Oper. Revenue
1,554
517
1,400
1,400
1,400
1,400
1,500
1,500
1,650
12,321
TOTAL SOURCES
1,554
517
1,400
1,400
1,400
1,400
1,500
1,500
1,650
12,321
2021 - 2026 Capital Improvement Program
12
6
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2023 to 2028
PROJECT: Americans with Disabilities Act (ADA) Improvements Project No. 91510405
DESCRIPTION: Construct ADA compliant upgrades to City infrastructure in conjunction with a City developed plan.
JUSTIFICATION: The enforcement of ADA laws and standards was delayed pending legal challenges and studies. Recent
court rulings now mandate ADA compliance. The City must provide upgrades with most construction projects.
STATUS: Provide annual funding to construct improvements as necessary. Began the ADA Transition Plan in 2016 with
adoption in 2017. The goal is to resolve ADA compliance issues within a reasonable time period.
MAINT. IMPACT: Negligible.
COMMENT: Project will be ongoing until City facilities and infrastructure meet ADA requirements. This will also
include ADA compliance by utilities and private development.
FINANCIAL Through Estimated
(in $000's)
2021 2022 2023
2024
2025
2026
2027
2028
BEYOND TOTAL
EXPENSES
Design
231
5
5
5
5
5
5
5
266
Land (R/W)
0
Const. Mgmt.
25
5
5
5
5
5
5
5
60
Construction
103
25
25
40
40
40
40
40
353
TOTAL EXPENSES
359
0
35
35
50
50
50
50
50
679
FUND SOURCES
Awarded Grant
0
Proposed Grant
0
Mitigation Actual
0
Traffic Impact Fees
0
City Oper. Revenue
359
0
35
35
50
50
50
50
50
679
TOTAL SOURCES
359
0
35
35
50
50
50
50
50
679
2021 - 2026 Capital Improvement Program 14
7
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number:
CONTRACT FOR SERVICES
Amendment # 2
Between the City of Tukwila and KPG Psomas Inc.
That portion of Contract No. 21-187 between the City of Tukwila and KPG Psomas Inc.
is hereby amended as follows:
Article 2, Scope of Services, shall be amended with the following:
The Consultant agrees to provide the services in accordance with the scope of
work included in the attached Exhibit A (Emergency Repair) and Exhibit B (Overlay
Construction Services).
Article 4, Payment, shall be modified as follows:
An estimated budget for work provided by the consultant is included as Exhibit C and D,
attached hereto, provided that the total amount of payment to the Consultant under this
agreement shall not exceed $450,388.00 (Orig PSA $149,400.00 + Amend 1 for
$35,000.00 + this Amend 2 for $265,988) without express written modification of the
Agreement signed by the City.
All other provisions of the contract shall remain in full force and effect.
Dated this
day of , 20
CITY OF TUKWILA CONTRACTOR
Allan Ekberg, Mayor
Printed Name: Nelson Davis
ATTEST/AUTHENTICATED APPROVED AS TO FORM
Christy O'Flaherty, MMC, City Clerk Office of the City Attorney
CA Reviewed May 2020
Page 1 of 1
8
EXHIBIT A
City of Tukwila
2022 Tukwila Parkway Emergency Repair
Scope of Work
April 18, 2022
This scope of work is for the restoration of the southeast corner of Tukwila Parkway and
Andover Park W.
The Consultant shall provide survey and develop a basemap for the identified area,
conduct subsurface investigations, prepare preliminary design and bid documents and
provide support during bidding and construction. Anticipated project elements include:
subgrade, pavement, sidewalk and curb ramp assessment and reconstruction, retrofits to
the existing signal system to ensure signal and push button pole stability, and
channelization and signing restoration. The exact limits of repairs will be determined in
the field in collaboration with the City. The assumed restoration limits are shown in the
attached map.
SCOPE OF WORK
TASK 1 — Basemapping and Subsurface Investigation
1.1 The Consultant shall survey the project area in enough detail to ensure that
grading and drainage conditions are restored and that curb ramp and pedestrian
facilities can be reconstructed according to current ADA standards. The Consultant
shall incorporate existing data from past projects in the area (if available).
1.2 Falling Weight Deflectometer (FWD) testing shall be performed to determine the
current subsurface conditions and identify areas of needed repair. The FWD
testing will be performed within the intersection and 100 ft down each leg.
The Consultant shall hire a subcontractor to perform up to three (3) potholes to
assess the subgrade conditions at and around the signal pole foundation.
Based on the results of the potholing and subsurface investigation, the Consultant
will determine if a structural consultation is needed along with the need for
relocation of the existing signal pole.
City of Tukwila
2022 Tukwila Parkway Emergency Pavement Repair Page 1 of 4
KPG Psomas
April 2022
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TASK 2 — Design
2.1 Preliminary Design
The Consultant shall prepare 30% plans, cost estimate and a draft design memo
documenting the exploration finding and the restoration needs and limits for City
review and comment.
The plans shall provide sufficient level of detail to clearly identify the required
restoration improvements and limits. Design elements will include roadway and
sidewalk restoration limits and proposed sections. ADA ramp placement and
evaluation of MEF design, channelization and signing restoration, and locations of
signal features including the pedestrian signal pole & pushbuttons, 3 new junctions
boxes and the signal pole (if required).
2.2 Final Design
The Consultant shall prepare 90% plans, specifications and cost estimates. The
Consultant shall address the City's 30% plan comments and develop the 90%
design. Intersection layout and elevations tables will be added, curb ramp details
will be further developed and the signal design will include details and wiring
diagrams. Project specification will be developed using the most recent City of
Tukwila boilerplate, current WSDOT standard specifications and applicable APWA
GSPs. The cost estimate will be updated using current bid prices. The design
memo will be updated accordingly.
The Consultant shall prepare bid documents based on 90% City comments and
finalize the plans, specifications and cost estimate.
Plan sheets for this project are anticipated to be as follows:
o Cover
o Details (2)
o Site Preparation
o Intersection Plan
o Curb ramp details
o Signal plan
o Signal details
Total Sheets = 8
For the initial scoping efforts, it is assumed that the signal pole foundation will not need
to be replaced, and that the extent of work around the signal pole will be restoration and
compaction of subgrade materials. If during the exploration phase, it is determined that
the signal pole foundation requires replacement, additional design efforts will be required.
City of Tukwila
2022 Tukwila Parkway Emergency Pavement Repair Page 2 of 4
KPG Psomas
April 2022
10
TASK 3 — Bid and Construction Phase Support
3.1 The Consultant shall provide necessary coordination and support as directed by
the City during the bidding and construction phases.
Management Reserve
Management reserve will be used to address additional work for signal design (if necessary)
or other potential unforeseen additions as mutually agreed upon by the City and the
Consultant. No work will be completed without prior written authorization from the City. A fee
estimate will be developed at the time the work is requested.
City of Tukwila
2022 Tukwila Parkway Emergency Pavement Repair Page 3 of 4
KPG Psomas
April 2022
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PROJECT LOCATION MAP:
City of Tukwila
2022 Tukwila Parkway Emergency Pavement Repair Page 4 of 4
KPG Psomas
April 2022
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EXHIBIT B
Construction Management Services
Scope of Work
May 2022
City of Tukwila
2022 Overlay Program
City Project Number: 80010401
KPG Project Number: 21148
KPG Psomas (Consultant) will provide construction management services for the construction contract to
complete the City of Tukwila 2022 Overlay Program project. The proposed work includes:
Site 1: Adjacent paving sites along Orillia Rd S, S 140th St, S 141' St, S 142nd St, and 37th Ave S.
Site 2: Intersection of S 144th St & 46th Ave S
A detailed scope for the Contract follows:
I. INTRODUCTION
The following scope of services and associated costs are based upon the assumptions outlined below.
General Assumptions:
• The level of service and fee is based on project duration of 60 working days.
• The proposed project team will include a part time Project Manager (0.5 hours a week) part time
Resident Engineer (20 hours a week), one full time Construction Inspector (45 hours a week), a
part time Documentation Specialist (20 hours a week), and one part time Project Engineer from
KPG Psomas's design team to review submittals and interpret Contractor inquiries, as needed (30
total hours). The team also includes a sub -consultant to provide services for materials testing and
construction site observation to satisfy Tukwila Municipal Codes for work within certain soil
classifications.
• City will review and execute the insurance, bonds, and the Construction Contract.
• Consultant will coordinate during audits or traffic control operations related to project impacts and
help the City to complete any other required correspondence with outside agencies.
• The City will work with the Contractor to conduct all community outreach in relation to phasing
and direct impacts due to construction. The City's Contractor shall be responsible for the
communication to the community on schedule and work activities.
• KPG design engineers will be available during construction to answer questions and review
RAM's, shop drawings, and answer RFPs.
City of Tukwila
2022 Overlay Program
Construction Management Services
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KPG Project Number 21148
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EXHIBIT B
• Consultant services will be performed in accordance with the WSDOT Construction Manual,
Contract plans & special provisions, and City of Tukwila engineering standards.
• The franchise Utilities will provide field inspection for all work surrounding the construction or
relocation of their utility systems if necessary.
• Coordination of construction with franchise utilities, if any, will be done by City Contractor.
Consultant will help facilitate coordination between utilities and Contractor as needed or requested
by City.
II. SCOPE OF WORK
The objective and purpose of this Construction Management Services Agreement is for the Consultant to
successfully deliver the construction of the Project to the City by ensuring that the improvements are
constructed in accordance with the approved Plans and Specifications, as may be amended or revised, that
all of the required Project documentation is accounted for, and ultimately that the City of Tukwila receives
a successful review by any outside agency including state audits at the end of the Project.
TASK 1— MANAGEMENT / COORDINATION /ADMINISTRATION
Provide overall project management, coordination with the City, monthly progress reports, and invoicing.
This effort will include the following elements.
1.1 Organize and layout work for project staff Prepare project instructions on contract administration
procedures to be used during construction.
1.2 Review monthly expenditures and CM team scope activities. Prepare and submit monthly project
progress reports to the City along with invoices describing CM services provided each month.
Prepare and submit reporting required by funding source(s), if any.
Deliverables:
• Monthly invoices and progress reports
TASK 2 — PRECONSTRUCTION SERVICES
2.1 Assist City with Award Process: Review bid tabs for unbalanced items, inspect bid package for
completeness, conduct reference and debarment checks through SAM system, and recommend
award of lowest responsive bidder.
2.2 Administrative Services up to Contractor Notice to Proceed (NTP): KPG Psomas will provide
support startup of the project with any miscellaneous administrative needs as further detailed
below:
a. Preconstruction (PreCon) Photos: KPG Psomas staff shall collect and log a
comprehensive set of precon photos, prior to City Contractor mobilizing to the site, for the
purpose of documenting pre-existing site conditions. These shall be delivered to the City
in digital form as part of the final project files.
b. Review Plans and Specs: KPG Psomas staff shall familiarize themselves with all plans,
specs, and City standards that will be incorporated into this project, in order to familiarize
themselves with project limits, elements of work to be performed, measurement and
payment, and other project -specific considerations, prior to the first working day.
City of Tukwila
2022 Overlay Program
Construction Management Services
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KPG Psomas Inc.
KPG Project Number 21148
May 2022
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EXHIBIT B
c. Prepare Hard and Electronic Files: The Consultant will prepare all electronic and hard
copy files in preparation for the project. SharePoint will not be utilized on this contract.
d. Prepare Record of Materials (ROM): Consultant shall modify WSDOT-provided ROM,
to algin with LAG manual exceptions and to improve ease of use by all project parties. In
the absence of a WSDOT-provided ROM, KPG Psomas can generate a ROM from scratch,
however creation of a complete project ROM is outside the scope of the current budget and
may require a supplement.
e. Preconstruction Conference: KPG Psomas will prepare an agenda for, distribute notices
of, and conduct a preconstruction conference in the City's offices or via an on-line platform
of the City's choice. The Consultant's team will attend the preconstruction conference.
Pertinent City staff and private utilities will also be present at this meeting. KPG Psomas
will prepare a written record of the meeting and distribute copies of the minutes to all
attendees and affected agencies, staff, etc.
At the Preconstruction conference, the Consultant shall help facilitate discussions with the
Contractor concerning the plans, specifications, schedules, pay estimate timelines and
cutoff dates, issues with utilities, any unusual conditions, State and local requirements and
any other items that will result in better project understanding among the parties involved.
f. Prepare Templates: KPG Psomas will pre -populate all electronic forms, either
Consultant or City provided, in preparation for contract administration. This includes pay
estimate templates, weekly working days statements, inspector daily reports, change
management tracking templates, etc.
g.
Utility Coordination: Consultant will assist with external and internal communications
regarding utility coordination required for successful completion of the project, including
utility relocations, required service interruptions, etc.
Deliverables:
• Preconstruction conference meeting minutes
• Pre -construction Photos
TASK 3 — CONSTRUCTION SERVICES - FIELD
3.1 Construction Observation: The Consultant will provide one (1) inspector during construction
activities and other tasks necessary to monitor the progress of the work. The Inspector will ensure
that the daily inspection reports and working days reporting are completed in a timely manner and
contain sufficient information to assess whether the work is being conducted in compliance with
the Contract Documents per City, WSDOT,. Consultant will make IDR's available to the City by
Friday of the same work week upon request.
The Inspector may perform the following duties as a matter of his daily activities:
Observe technical conduct of the construction, including providing day-to-day contact with
construction contractor, City, utilities, and other stakeholders, and monitor for adherence
to the Contract Documents. The Consultant's personnel will act in accordance with
Sections 1-05.1 and 1-05.2 of the WSDOT Standard Specifications.
City of Tukwila
2022 Overlay Program
Construction Management Services
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KPG Psomas Inc.
KPG Project Number 21148
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EXHIBIT B
ii. Observe material, workmanship, and construction areas for compliance with the Contract
Documents and applicable codes, and notify construction contractor of noncompliance.
Advise the City of any non -conforming work observed.
iii. Document all material delivered to the job site in accordance with the Contract Documents.
iv. Prepare daily inspection reports, recording the construction contractor's operations as
actually observed by the Consultant; includes quantities of work placed that day,
contractor's equipment and crews, and other pertinent information.
v. Interpret Contract Documents in coordination with the City, Contractor, and KPG.
vi. Resolve questions which may arise as to the quality and acceptability of material furnished,
work performed, and rate of progress of work performed by the construction contractor.
vii. Support the Contractor's communication and responsibilities to answer questions from
property owners and the general public as needed.
viii. Monitor compliance of approved permits per the project specifications, if applicable.
ix. Prepare field records and documents to ensure the Project is administered in accordance
with the plans and specifications.
x. Collect and calculate delivery tickets and scaleman's daily reports of aggregate. All tickets
will be initialed with correct bid item and stationing identified (Construction Manual 10-
2).
xi. Attend and actively participate in regular on-site weekly construction meetings.
xii. Take digital photographs during the course of construction, and record locations.
Assumptions:
• Consultant will provide observation services for the days/hours that the contractor's personnel are
on-site.
• Assumption is Client's Contractor shall work normal 40 -hour work weeks. For this project the
"normal" work week may occur at night. KPG Psomas does not differentiate day shift from night
shift. However, if the City's Contractor works a double shift (both day and night) within a single
24-hour period this will constitute two working days. Consultant's hours for inspection are based
on one shift for number of working days allowed per Contract.
• Assumption is if Contractor is working at multiple sites within the City of Tukwila, the Consultant
will split their time at the multiple locations and prioritize what location to be at for observation.
• The Consultant's monitoring of the construction contractor's activities is to ascertain whether they
are performing the work in accordance with the Contract Documents; in case of noncompliance,
Consultant will reject non -conforming work, and pursue the other remedies in the interests of the
client, as detailed in the Contract Documents.
3.2 Material Testing — Coordination & Tracking: The inspector shall coordinate with the Contractor
and the material testing firm to schedule testing of materials in the field to ensure they meet
specifications per contract requirements. The cost for this effort is included in Task 3.1.
City of Tukwila
2022 Overlay Program
Construction Management Services
Page 4 of 8
KPG Psomas Inc.
KPG Project Number 21148
May 2022
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EXHIBIT B
3.3 Construction Inspection Nights: Consultant shall support nighttime shifts with onsite
observation, as required to match Contractor's schedule. An assumed 10 night shifts at 12 -hours
each is included in the budget.
Deliverables:
• Daily Construction Reports with project photos.
• Field Note Records for all field -measurable pay items.
• Review material test reports for compliance.
TASK 4 — CONSTRUCTION SERVICES — OFFICE
4.1 Construction Management Office Support: Original documentation will be housed at the
Consultant's office and filed in accordance with standard filing protocol. Document Control will
consist of the following:
a. Project Coordination: Liaison with City, construction Contractor, engineer, utilities and
property owners on a regular basis to discuss project issues and status.
b. Plan Interpretations: Provide technical interpretations of the drawings, specifications,
and Contract Documents, and evaluate requested deviations from the approved design or
specifications. Coordinate with City for resolution of issues involving scope, schedule,
and/or budget changes.
c. Submittals: Consultant shall take lead on submittal reviews/ approvals. Consultant shall
coordinate review process for shop drawings, samples, traffic control plans, test reports,
and other submittals from the Contractor for compliance with the contract documents.
Submittals shall be logged and tracked by Consultant.
d. Requests for Information (RFI): Consultant shall review and respond to RFI's. RFI's
shall be logged and tracked by Consultant.
e. Weekly Meetings: Consultant will lead weekly meetings. Consultant will prepare agenda
for City review and distribute meeting minutes to attendees. Outstanding issues to be
tracked on a weekly basis. Weekly Statement of Working Days will be reviewed/accepted
by Contractor during the Weekly Meeting.
f. Change Orders: The Consultant will develop change orders and the Consultant will
provide technical assistance to negotiate change orders, and assist in resolution of disputes
which may occur during the course of the project. The City will approve all change orders
before being fully executed. Each change order will be executed in accordance with
WSDOT Standard Specifications.
g.
Field Work Directives: The Consultant will prepare field work directives as necessary to
keep the Contractor on schedule.
h. Force Account: The Consultant will track Contractor force account labor, equipment and
materials. All force account calculations will be verified by the City and double checked
by the Consultant. The City shall have final authority to approve any Force Account work
prior to agreement with the Contractor.
City of Tukwila
2022 Overlay Program
Construction Management Services
Page 5 of 8
KPG Psomas Inc.
KPG Project Number 21148
May 2022
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J.
EXHIBIT B
Schedule Review: Consultant shall perform review of initial Contractor provided CPM
for conformance with the Contract Documents. Any discrepancies, conflicts or
unreasonable work durations will be brought to the attention of the Contactor and City.
Consultant will provide one (1) intermediate review of Contractor's updated schedule and
compare with field -observed progress and duration of the project.
Lump Sum Breakdown: Consultant shall evaluate construction Contractors' Schedule of
Values for lump sum items. Review the Contract Price allocations and verify that such
allocations are made in accordance with the requirements of the Contract Documents.
Lump Sum Breakdowns for payment each month will be calculated.
k. Monthly Pay Requests: Consultant shall prepare monthly requests for Contractor
payment based on field note records prepared by Consultant field inspector in accordance
with contract documents.
1. Weekly Statement of Working Days: Consultant shall prepare, and issue weekly
statement of working day report each week to the Contractor and City for review and
approval. Weekly statement of working days will be based on field inspection reports
provided by Consultant.
m. Subcontractor Documentation: Process / approve all required subcontractor
documentation. Request to Sublets will be verified and logged. This includes checking
System Award Management System (SAMS), verifying business licensing, reviewing
insurance documentation, verifying city business licensing, Intent to Pay Prevailing Wage
and Affidavit of Wages Paid. All subcontractor documentation will be logged into KPG's
subcontractor logs.
4.2 Certified Payroll: The Consultant will process and check the Contractor and Subcontractor's
certified payroll per State Prevailing Wage Requirements. Tracking of payroll shall consist of
recording each payroll received from the Prime and Subcontractors and checking pay rates against
Contract requirements. Any discrepancies will be brought to the Contractor and City.
Deliverables:
• Approved Submittals and Submittal log
• Responded RFIs and RFI Log
• Weekly Meeting minutes
• Fully -executed Change Orders and Field Work Directives, with Change Management Log
• Force Account Documentation and Tracking Log
• Fully -executed Monthly Progress Payments
• Subcontractor Packets
• Weekly Statements of Working Days
• Certified Payroll Tracking Log (hard copy binder not included)
• Contractor -generated As-builts, if required by Contract
City of Tukwila
2022 Overlay Program
Construction Management Services
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KPG Psomas Inc.
KPG Project Number 21148
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EXHIBIT B
• All other project documentation generated during the course of project construction duration.
TASK 5 — PROJECT CLOSEOUT
5.1 Closeout Office Support: Consultant shall assist with generation of closeout documentation and
pursuit of successful project final completion, as detailed below:
a. Substantial Completion Letter: Following full and unrestricted use of the project status
being obtained by the Contractor and agreed to by the City, Consultant shall draft
Substantial Completion Letter on City letterhead, for issuance to Contractor.
b. Physical Completion Letter: Following completion of all punch list work verified by the
Consultant and any stakeholders required the Consultant shall prepare physical completion
letter to the Contractor and the City shall issue the final contract voucher.
c. Final Pay Estimate: Consultant shall prepare final payment estimate, along with any final
quantity adjustments needed to existing bid items, for issuance to Contractor, in
conjunction with the final contract voucher, issued by the City.
5.2 Closeout Inspection and Punchlist: Consultant shall assist in a punchlist walkthrough with
Contractor, City staff, and any other necessary agencies for the purposes of developing a final
project punchlist. The Consultant shall assemble walkthrough comments and provide the
preliminary list to the City for concurrence, prior to issuing the list to the Contractor. On notification
of completion of the punchlist, Consultant shall perform a final walkthrough to confirm satisfactory
completion of all items on the list and shall note any remaining discrepancies. Subsequent project
walkthroughs are beyond the scope of this agreement, but will be accommodated should the request
be made by the City, and sufficient remaining budget allows.
5.3 Certified Payroll Closeout: Consultant shall attempt to ensure that all certified payrolls and
affidavits of wages paid are current and complete at the time of project physical completion. This
will include regular checks of the L&I portal and frequent reminders to the Contractor to provide
any missing information in a timely manner As the task of gathering the final documentation from
Contractors and their Subcontractors can sometimes be an extended process, outside the control of
the City or Consultant, after 8 weeks post -physical completion, the Consultant shall perform a final
status update of the CP tracking log, along with memos to file of any missing documentation, and
shall hand off the remaining verification process to the Client.
5.4 Prepare Documentation to Deliver to City: Consultant shall perform QA/QC on all project
documentation deliverables as outlined in Task 4.1, as well as any documentation generated in the
course of completion of Task 5, and shall transfer all project documents to the City for permanent
storage.
• Substantial Completion Letter
• Physical Completion Letter
• Final Payment Invoice
• Project Punchlist
• Final Project Documents
City of Tukwila
2022 Overlay Program
Construction Management Services
Page 7 of 8
KPG Psomas Inc.
KPG Project Number 21148
May 2022
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EXHIBIT B
TASK 7 — SUBCONSULTANTS
7.1 Material Testing: A third party subconsultant will be retained by KPG Psomas to provide material
testing and construction observation services. All testing will be done in accordance with LAG Manual
and WSDOT Construction Manual, or at a desired frequency as -directed by the City's project manager.
TASK 8 — ADDITIONAL SERVICES
8.1 Management Reserve: Additional services requested by the City will be performed only when
authorized by the City. Authorization to perform additional services will be in writing, specifying the
work to be performed, and basis of payment. Items such as Community Outreach (except as completed
on a day-to-day basis by the inspector and resident engineer as described in task 3.1 — vii), Public
Meetings, Ribbon Cutting Ceremony, claims analysis, surveying, services during shutdown periods of
non -working days, and services for extended working days are examples of possible additional services.
This fee is based 40 working day contract, with 10 additional reduced -effort days for startup and 20
additional reduced -effort days for closeout, for a total of 70 days / 14 weeks, 8 -hour days, additional
extension of days will be approximately $1,080.00 per day for one person. (8 hours x $135.00 =
$1,080.00)
City of Tukwila
2022 Overlay Program
Construction Management Services
Page 8of8
KPG Psomas Inc.
KPG Project Number 21148
May 2022
20
EXHIBIT C
PRIME CONSULTANT COST COMPUTATIONS
City of Tukwila
Tukwila Parkway Emergency Repair
April 2022
Task
Task Description
Labor Hour Estimate
Total Hours and Labor Fee
Estimate by Task
Engineer
Manager
Senior
Engineer
Project
Engineer II
Design
Engineer
Survey Crew I
(W/Equip)
Project
Surveyor
Senior CAD
Technician
Senior AdminNo.
260
213
155
132
249
164
134
112
Hours
Fee
Task 1- Basemapping and Subsurface Investigation
1.1
Survey and Basemapping
2
1
4
8
8
8
31
$5,713.00
1.2
Subsurface Investigation (see Reimburseables Below)
6
4
10
$1,458.00
Task 2- Design
2.1
Preliminary Design
2
4
24
32
2
64
$9,540.00
2.2
Final Design
4
8
48
48
16
2
126
$18,888.00
Task 3- Bid and Construction Phase Support
3.1 Coordination and Construction support
2
4
20
4
30
$5,000.00
Total Labor Hours and Fee
10
17
102
96
8
8
16
4
261
$40,599.00
Management Reserve
$5,000.00
Reimbursable Direct Non -Salary Costs
Subconsultant Budget (HWA Geosciences)
$ 13,000.00
Additional Geotechnical Allowance
$ 3,000.00
Pothole Allowance
$ 5,000.00
Total Reimbursable Expense
$ 21,000.00
Total Estimated Budget
$ 66,599.00
FEE ESTIMATE
1h/2022
EXHIBIT D
PRIME CONSULTANT COST COMPUTATIONS
Client: City of Tukwila
Proj ect: 2022 Small Drainage Program CM Services
KPG Psomas Inc. PROJECT NUMBER: 21148
40 working days + 2 week startup and 4 weeks closeout
DATE: 5/13/2020
Task No.
Task Description
Labor Hour Estimate
Total Hours and Labor Fee
Estimate by Task
Project
Engineer II
Senior
Construction
Manager
Resident
Engineer
Senior
Construction
Observer
Construction
Observer III
Construction
Observer II
Construction
Observer I
Document
Control
Specialist
Senior Admin
Office Admin
Office
Assistant
172
245
142
212
143
126
101
134
130
98
82
Hours
Fee
Task 1 - MANAGEMENT / COORDINATION / ADMINISTRATION
1.1
Project Management and Administrative Services
10
10
20
$ 3,750.00
1.2
Prepare, review and submit monthly expenditures
3
3
6
$ 1,125.00
Task Total
0
13
0
0
0
0
0
0
13
0
0
26
$ 4,875.00
Task 2 - Assist City with the Award Process
2.1
Assist City with Award Process
8
8
$ 1,072.00
2.3
Administrative Services up to Contractor Notice to Proceed
2
34
20
42
98
$ 13,466.00
Task Total
0
2
34
0
0
20
0
50
0
0
0
106
$ 14,538.00
Task 3 - Construction Services - Field. NTP to Project Closeout. (8 Weeks)
5.1
Const. Inspection (9 hrs/day for inspection & reports - 40 days)
450
450
$ 56,700.00
5.2
Weekly Construction Meetings
0
$ -
5.3
Construction Inspection Nights (12 hours a night - 10 Nights)
120
120
$ 15,120.00
Task Total
0
0
0
0
0
570
0
0
0
0
0
570
$ 71,820.00
Task 4 - Construction Services - Office (8 Weeks)
4.1
Construction Management Office Support
30
240
220
490
$ 68,720.00
4.2
Certified Payroll Reviews and Tracking
20
20
$ 2,680.00
Task Total
30
0
240
0
0
0
0
240
0
0
0
510
$ 71,400.00
Task 5 - Project Closeout (4 Weeks)
5.1
Closeout Office Support
40
30
70
$ 9,700.00
5.2
Closeout Inspection and Punchlist
16
16
$ 2,016.00
5.3
Certified Payroll Closeout
15
$ 2,010.00
5.4
Prepare Documentation to Deliver to City
35
35
$ 4,690.00
Task Total
0
0
40
0
0
16
0
80
0
0
0
121
$ 18,416.00
Task 7 - Materials Testing
7.1 Subcontract with Material Tester (LS Estimate)
0
$ 9,500.00
Task Total
0
0
0
0
0
0
0
0
0
0
0
0
$ 9,500.00
Task 8 - Management Reserve
8.1 Upon City Authorization Only
20
20
20
60
$ 8,040.00
Task Total
0
0
20
0
0
20
0
20
0
0
0
60
$ 8,040.00
Total Labor Hours and Fee
5,160
3,675
47,428
0
0
78,876
0
52,260
1,690
0
0
1,393
$ 198,589.00
Reimbursable Direct Non-Sa ary Costs
Mileage
at current IRS rate
$ 800.00
Reproduction Allowance
$ -
Total
Reimbursable Expense
$ 800.00
Total
Estimated Budget
$ 199,389.00
22