HomeMy WebLinkAboutSpecial 2022-06-13 Item Spec 2B - Contract Amendment #1 - 2022 Small Drainage Program Construction Management with KPG Psomas for $99,872COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
06/13/22
JR
ITEM INFORMATION
ITEM No.
Spec 2.B.
111
STAFF SPONSOR: JOSHUA HOPKINS
ORIGINAL AGENDA DATE: 06/13/22
AGENDA ITEM TITLE Surface
Construction
Water Fund - 2022 Annual Small Drainage Program
Management Amendment No. 1
CATEGORY ❑ Discussion
Altg Date
Motion
Date 06/13/22
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
11
Mtg
SPONSOR ❑Council Mayor HR ❑DCD Finance Fire IS P&R Police PW' ❑Court
SPONSOR'S On January 24, 2022, Council approved contract 22-012 with KPG for the design of the
SUMMARY 2022 Small Drainage Program. This contract amendment will add construction
management services to KPG's existing contract. Council is being asked to approve the
Amendment No. 1 to Contract No. 22-012 with KPG, Inc. for construction management
services in the amount of $99,872.00.
REVIEWED BY
Trans&Infrastructure
❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev.
❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
COMMITTEE CHAIR: KATE KRULLER
❑ LTAC
DATE: 06/06/22
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Public Works Department
Unanimous Approval; Forward to Special Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$99,872.00 $100,000.00 $0.00
Fund Source:
Comments: 2021-2026 CIP, Page 78
MTG. DATE
RECORD OF COUNCIL ACTION
06/13/22
MTG. DATE
ATTACHMENTS
06/13/22
Informational Memorandum dated 06/03/22
2021-2026 CIP, Page 78
Vicinity Map
Contract Amendment No. 1
Minutes from Transportation and Infrastructure Committee meeting of 06/06/22
111
112
City of Tukwila
Allan Ekberg, Mayor
Public Works Department - Hari Ponnekanti, Director/City Engineer
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Services Committee
FROM: Hari Ponnekanti, Public Works Director/ City Engineer
BY: Joshua Hopkins, Surface Water Project Manger
CC: Mayor Allan Ekberg
DATE: June 3, 2022
SUBJECT: Surface Water Fund - 2022 Annual Small Drainage Program
Project No. 80041201, Contract No. 22-012
Construction Management Amendment No. 1
ISSUE
Approve Amendment No. 1 to Contract No. 22-012 with KPG Psomas Inc. (KPG) for construction
management (CM) services for the 2022 Annual Small Drainage Program.
BACKGROUND
The Small Drainage Program constructs drainage projects throughout the City that are too large for
City staff to complete but are smaller than a typical capital improvement project. The projects
originate from citizen complaints and maintenance staff recommendations and are compiled on the
Small Drainage Project List.
On January 24, 2022, Council approved contract 22-012 with KPG for the design of the 2022 Small
Drainage Program. KPG was selected as the best firm to meet the project requirements from a short-
list of firms selected from the current MRSC.
DISCUSSION
This contract amendment will add construction management services to KPG's existing contract. KPG
will provide field engineering, inspection, technical support, submittal review, contractor
communications (RFIs) and coordination, documentation compliance, materials testing and record
drawing production. KPG has designed the Annual Small Drainage Program since 1991 and Public
Works continues to be very satisfied with their work. KPG also has an unparalleled knowledge of the
work scope at the three 2022 sites.
FINANCIAL IMPACT
The 2022 Small Drainage construction management (CM) budget is $100,000 and is sufficient to cover
the costs of Amendment No. 1 in the amount of $99,872.00. The project is funded through the Surface
Water Enterprise Fund.
Cost Estimate 2022 Budgets
Original Design Contract $99,512.00 Design $100,000.00
CM Amendment No. 1 99,872.00 CM 100,000.00
Total $199,384.00 $200,000.00
RECOMMENDATION
Council is being asked to approve the Amendment No. 1 to Contract No. 22-012 with KPG, Inc. for
construction management services in the amount of $99,872.00 for the 2022 Small Drainage Program and
to consider this item on the Consent Agenda at the June 13, 2022, Special Council Meeting.
ATTACHMENTS: 2021 CIP, page 78
Vicinity Map
Contract Amendment No. 1
113
114
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2021 to 2026
PROJECT: Annual Small Drainage Program Project No. 9x241201
81241207
DESCRIPTION: Select, design, and construct small drainage projects throughout the City.
JUSTIFICATION: Provide drainage corrections for existing/ongoing drainage problems throughout the City, including culvert
replacements, drain extensions, and pavement upgrades.
STATUS: Projects for this annual program are taken from Small Drainage Project List.
MAINT. IMPACT: Reduces maintenance.
COMMENT: Ongoing project, only one year shown in first column. Construction expenses may occur over two calendar
years.
FINANCIAL Through Estimated
(in $000's)
2019 2020 2021
2022 2023 2024 2025 2026 BEYOND TOTAL
EXPENSES
Design
74
92
100
100
100
100
110
110
80
866
Const. Mgmt.
40
68
100
100
100
100
110
110
80
808
Construction
108
515
700
700
700
700
750
750
513
5,436
TOTAL EXPENSES
222
675
900
900
900
900
970
970
673
7,110
FUND SOURCES
Awarded Grant
0
Proposed Grant
65
65
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
157
675
900
900
900
900
970
970
673
7,045
TOTAL SOURCES
222
675
900
900
900
900
970
970
673
7,110
Project Location:
Entire System
2021 - 2026 Capital Improvement Program
78
115
116
2022 SMALL DRAINAGE
PROGRAM
PROJECT NO. 80041201
MAYOR
ALLAN EKBERG
DIRECTOR OF PUBLIC WORKS/ CITY ENGINEER
HARI PONNEKANTI, P.E.
SCHEDULE OF DRAWINGS
SHEET NO.
1
2
3-4
5
6
7
8
9
CITY COUNCIL
THOMAS McLEOD, PRESIDENT
KATHY HOUGARDY
DE'SEAN QUINN
KATE KRULLER
CYNTHIA DELOSTRINOS JOHNSON
TOSH SHARP
MOHAMED ABDI
TITLE
COVER
LEGEND & ABBREVIATIONS
DETAILS
48TH AVE S STA 20+00 — STA 24+00 — STORMWATER PLAN AND PROFILES
48TH AVE S STA 24+00 — STA 27+15 — STORMWATER PLAN AND PROFILES
49TH AVE S STA 30+00 — STA 34+00 — STORMWATER PLAN AND PROFILES
49TH AVE S STA 34+00 — STA 37+15 — STORMWATER PLAN AND PROFILES
37TH AVE S STA 10+00 — STA 14+50 — STORMWATER PLAN AND PROFILES
PROJECT
LOCATIONS
or 1
SINAIa:
ur
JIM
37TH AVE S (S 126TH ST - S 128TH ST)
48TH AVE S &
49TH AVE S
CALL 2 DAYS
BEFORE YOU DIG
811
PUBLIC' WORKS 1I1'1T_
* ENGINEERING *STREETS *WATER* SEWER *BUILDING *
by
designed
drawn
checked
proj eng
JF
JF
KDA
date
05/22
05/22
05/22
proj dir
field bk no
KPG
PS OMA S
Seattle
3131 Elliott Avenue, Suite 400
Seattle, WA 98121 206.286.1640
Tacoma I Wenatchee I KPG.com
BID
DOCUMENTS
2022 SMALL DRAINAGE PROGRAM
COVER
3
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file no 22003C0V.DWG
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date 05/05/2022
118
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number: 22-012
CONTRACT FOR SERVICES
Amendment # 1
Between the City of Tukwila and KPG Psomas Inc.
That portion of Contract No. 22-012 between the City of Tukwila and KPG Psomas
Inc. (formerly KPG, P.S.) is hereby amended as follows:
Section 2 Scope of Services shall be amended with the following:
The Consultant agrees to provide City construction services in accordance with the scope
of work included as Exhibit A-1.
Section 4 Payment shall be modified as follows:
An estimated budget for work provided by Consultant is included as Exhibit B-1, provided
that the total amount of payment to the consultant under this agreement shall not exceed
$199,384.00 (Orig PSA $99,512.00 + this Amend 1 for $99,872.00) without express written
modification of the Agreement signed by the City.
All other provisions of the contract shall remain in full force and effect.
Dated this
day of , 2022
CITY OF TUKWILA CONTRACTOR
Allan Ekberg, Mayor Printed Name: Terry Wright
ATTEST/AUTHENTICATED APPROVED AS TO FORM
Christy O'Flaherty, MMC, City Clerk Office of the City Attorney
CA Reviewed May 2020
Page 1 of l
119
EXHIBIT A-1
Construction Management Services
Scope of Work
May 2022
City of Tukwila
2022 Small Drainage Program
City Project Number: 80041201
KPG Psomas Project Number: 22003
KPG Psomas Inc. (formerly KPG, P.S.) will provide construction management services for the construction
contract to complete the City of Tukwila 2022 Small Drainage Program project. The proposed work
includes:
Site 1: 48th Ave S from S 122nd St to S 124th St
Replace and install new storm drain system approximately 700' of 12" SD and 180' of 8" SD pipe
along with 14 drainage structures. Tie into the existing system at S 122nd St.
Site 2: 49th Ave S from S 122nd St to S 124th St
Replace and install new storm drain system approximately 450' of 12" SD and 100' of 8" SD, along
with 8 drainage structures. Tie into the existing system along 49`h Ave S near S 122nd St.
Site 3: 37th Ave S & S 126th St
Install storm drain system approximately 200' of 12" SD and 80' of 12" DIP on the west side of 37t
Ave S. Tie into the existing system along S 126`h St.
A detailed scope for the Contract follows:
I. INTRODUCTION
The following scope of services and associated costs are based upon the assumptions outlined below.
General Assumptions:
• The level of service and fee is based on project duration of 40 working days.
• The proposed project team will include a part time Project Manager (0.5 hours a week) part time
Resident Engineer (15 hours a week), one full time Construction Inspector (40 hours a week), a
part time Documentation Specialist (15 hours a week), and one part time Project Engineer from
KPG Psomas' s design team to review submittals and interpret Contractor inquiries, as needed. The
team also includes a sub -consultant to provide services for materials testing and construction site
observation to satisfy Tukwila Municipal Codes for work within certain soil classifications.
• City will review and execute the insurance, bonds, and the Construction Contract.
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EXHIBIT A-1
• Consultant will coordinate during audits or traffic control operations related to project impacts and
help the City to complete any other required correspondence with outside agencies.
• The City will work with the Contractor to conduct all community outreach in relation to phasing
and direct impacts due to construction. The City's Contractor shall be responsible for the
communication to the community on schedule and work activities.
• KPG Psomas design engineers will be available during construction to answer questions and review
RAM's, shop drawings, and answer RFI' s.
• Consultant services will be performed in accordance with the WSDOT Construction Manual,
Contract plans & special provisions, and City of Tukwila engineering standards.
• The franchise Utilities will provide field inspection for all work surrounding the construction or
relocation of their utility systems if necessary.
• Coordination of construction with franchise utilities, if any, will be done by City Contractor.
Consultant will help facilitate coordination between utilities and Contractor as needed or requested
by City.
II. SCOPE OF WORK
The objective and purpose of this Construction Management Services Agreement is for the Consultant to
successfully deliver the construction of the Project to the City by ensuring that the improvements are
constructed in accordance with the approved Plans and Specifications, as may be amended or revised, that
all of the required Project documentation is accounted for, and ultimately that the City of Tukwila receives
a successful review by any outside agency including state audits at the end of the Project.
TASK 1— MANAGEMENT / COORDINATION /ADMINISTRATION
Provide overall project management, coordination with the City, monthly progress reports, and invoicing.
This effort will include the following elements.
1.1 Organize and layout work for project staff. Prepare project instructions on contract administration
procedures to be used during construction.
1.2 Review monthly expenditures and CM team scope activities. Prepare and submit monthly project
progress reports to the City along with invoices describing CM services provided each month.
Prepare and submit reporting required by funding source(s), if any.
Deliverables:
• Monthly invoices and progress reports
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EXHIBIT A-1
TASK 2 — PRECONSTRUCTION SERVICES
2.1 Administrative Services up to Contractor Notice to Proceed (NTP): KPG Psomas will provide
support startup of the project with any miscellaneous administrative needs not specifically outlined
in items 2.2 — 2.8, which are further detailed below.
2.2 Preconstruction (PreCon) Photos: KPG Psomas staff shall collect and log a comprehensive set
of precon photos, prior to City Contractor mobilizing to the site, for the purpose of documenting
pre-existing site conditions. These shall be delivered to the City in digital form as part of the final
project files.
2.3 Review Plans and Specs: KPG Psomas staff shall familiarize themselves with all plans, specs, and
City standards that will be incorporated into this project, in order to familiarize themselves with
project limits, elements of work to be performed, measurement and payment, and other project -
specific considerations, prior to the first working day.
2.4 Prepare Hard and Electronic Files: The Consultant will prepare all electronic and hard copy files
in preparation for the project. SharePoint will not be utilized on this contract.
2.5 Prepare Record of Materials (ROM): Consultant shall modify WSDOT-provided ROM, to algin
with LAG manual exceptions and to improve ease of use by all project parties. In the absence of a
WSDOT-provided ROM, KPG Psomas can generate a ROM from scratch, however creation of a
complete project ROM is outside the scope of the current budget and may require a supplement.
2.6 Preconstruction Conference: KPG Psomas will prepare an agenda for, distribute notices of, and
conduct a preconstruction conference in the City's offices or via an on-line platform of the City's
choice. The Consultant's team will attend the preconstruction conference. Pertinent City staff and
private utilities will also be present at this meeting. KPG Psomas will prepare a written record of
the meeting and distribute copies of the minutes to all attendees and affected agencies, staff, etc.
At the Preconstruction conference, the Consultant shall help facilitate discussions with the
Contractor concerning the plans, specifications, schedules, pay estimate timelines and cutoff dates,
issues with utilities, any unusual conditions, State and local requirements and any other items that
will result in better project understanding among the parties involved.
2.7 Prepare Templates: KPG Psomas will pre -populate all electronic forms, either Consultant or City
provided, in preparation for contract administration. This includes pay estimate templates, weekly
working days statements, inspector daily reports, change management tracking templates, etc.
2.8 Utility Coordination: Consultant will assist with external and internal communications regarding
utility coordination required for successful completion of the project, including utility relocations,
required service interruptions, etc.
Deliverables:
• Preconstruction conference meeting minutes
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EXHIBIT A-1
• Pre -construction Photos
TASK 3 — CONSTRUCTION SERVICES - FIELD
3.1 Construction Observation: The Consultant will provide one (1) inspector during construction
activities and other tasks necessary to monitor the progress of the work. The Inspector will ensure
that the daily inspection reports and working days reporting are completed in a timely manner and
contain sufficient information to assess whether the work is being conducted in compliance with
the Contract Documents per City, WSDOT,. Consultant will make IDR' s available to the City by
Friday of the same work week upon request.
The Inspector may perform the following duties as a matter of his daily activities:
i. Observe technical conduct of the construction, including providing day-to-day contact with
construction contractor, City, utilities, and other stakeholders, and monitor for adherence
to the Contract Documents. The Consultant's personnel will act in accordance with
Sections 1-05.1 and 1-05.2 of the WSDOT Standard Specifications.
ii. Observe material, workmanship, and construction areas for compliance with the Contract
Documents and applicable codes, and notify construction contractor of noncompliance.
Advise the City of any non -conforming work observed.
iii. Document all material delivered to the job site in accordance with the Contract Documents.
iv. Prepare daily inspection reports, recording the construction contractor's operations as
actually observed by the Consultant; includes quantities of work placed that day,
contractor's equipment and crews, and other pertinent information.
v. Interpret Contract Documents in coordination with the City, Contractor, and KPG Psomas.
vi. Resolve questions which may arise as to the quality and acceptability of material furnished,
work performed, and rate of progress of work performed by the construction contractor.
vii. Support the Contractor's communication and responsibilities to answer questions from
property owners and the general public as needed.
viii. Monitor compliance of approved permits per the project specifications, if applicable.
ix. Prepare field records and documents to ensure the Project is administered in accordance
with the plans and specifications.
x. Collect and calculate delivery tickets and scaleman's daily reports of aggregate. All tickets
will be initialed with correct bid item and stationing identified (Construction Manual 10-
2).
xi. Attend and actively participate in regular on-site weekly construction meetings.
xii. Take digital photographs during the course of construction, and record locations.
Assumptions:
• Consultant will provide observation services for the days/hours that the contractor's personnel are
on-site.
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EXHIBIT A-1
• Assumption is Client's Contractor shall work normal 40 -hour work weeks. For this project the
"normal" work week may occur at night. KPG Psomas does not differentiate day shift from night
shift. However, if the City's Contractor works a double shift (both day and night) within a single
24-hour period this will constitute two working days. Consultant's hours for inspection are based
on one shift for number of working days allowed per Contract.
• Assumption is if Contractor is working at multiple sites within the City of Tukwila, the Consultant
will split their time at the multiple locations and prioritize what location to be at for observation.
• The Consultant's monitoring of the construction contractor's activities is to ascertain whether they
are performing the work in accordance with the Contract Documents; in case of noncompliance,
Consultant will reject non -conforming work, and pursue the other remedies in the interests of the
client, as detailed in the Contract Documents.
3.2 Material Testing — Coordination & Tracking: The inspector shall coordinate with the Contractor
and the material testing firm to schedule testing of materials in the field to ensure they meet
specifications per contract requirements. The cost for this effort is included in Task 3.1.
3.3 Construction Inspection Nights: Night work is not anticipated for this project.
Deliverables:
• Daily Construction Reports with project photos.
• Field Note Records for all field -measurable pay items.
• Review material test reports for compliance.
TASK 4 — CONSTRUCTION SERVICES — OFFICE
4.1 Construction Management Office Support: Original documentation will be housed at the
Consultant's office and filed in accordance with standard filing protocol. Document Control will
consist of the following:
a. Project Coordination: Liaison with City, construction Contractor, engineer, utilities and
property owners on a regular basis to discuss project issues and status.
b. Plan Interpretations: Provide technical interpretations of the drawings, specifications,
and Contract Documents, and evaluate requested deviations from the approved design or
specifications. Coordinate with City for resolution of issues involving scope, schedule,
and/or budget changes.
c. Submittals: Consultant shall take lead on submittal reviews/ approvals. Consultant shall
coordinate review process for shop drawings, samples, traffic control plans, test reports,
and other submittals from the Contractor for compliance with the contract documents.
Submittals shall be logged and tracked by Consultant.
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EXHIBIT A-1
d. Requests for Information (RFI): Consultant shall review and respond to RFI' s. RFI's
shall be logged and tracked by Consultant.
e. Weekly Meetings: Consultant will lead weekly meetings. Consultant will prepare agenda
for City review and distribute meeting minutes to attendees. Outstanding issues to be
tracked on a weekly basis. Weekly Statement of Working Days will be reviewed/accepted
by Contractor during the Weekly Meeting.
f. Change Orders: The Consultant will develop change orders and the Consultant will
provide technical assistance to negotiate change orders, and assist in resolution of disputes
which may occur during the course of the project. The City will approve all change orders
before being fully executed. Each change order will be executed in accordance with
WSDOT Standard Specifications.
g.
Field Work Directives: The Consultant will prepare field work directives as necessary to
keep the Contractor on schedule.
h. Force Account: The Consultant will track Contractor force account labor, equipment and
materials. All force account calculations will be verified by the City and double checked
by the Consultant. The City shall have final authority to approve any Force Account work
prior to agreement with the Contractor.
J.
Schedule Review: Consultant shall perform review of initial Contractor provided CPM
for conformance with the Contract Documents. Any discrepancies, conflicts or
unreasonable work durations will be brought to the attention of the Contactor and City.
Consultant will provide one (1) intermediate review of Contractor's updated schedule and
compare with field -observed progress and duration of the project.
Lump Sum Breakdown: Consultant shall evaluate construction Contractors' Schedule of
Values for lump sum items. Review the Contract Price allocations and verify that such
allocations are made in accordance with the requirements of the Contract Documents.
Lump Sum Breakdowns for payment each month will be calculated.
k. Monthly Pay Requests: Consultant shall prepare monthly requests for Contractor
payment based on field note records prepared by Consultant field inspector in accordance
with contract documents.
1. Weekly Statement of Working Days: Consultant shall prepare, and issue weekly
statement of working day report each week to the Contractor and City for review and
approval. Weekly statement of working days will be based on field inspection reports
provided by Consultant.
m. Subcontractor Documentation: Process / approve all required subcontractor
documentation. Request to Sublets will be verified and logged. This includes checking
System Award Management System (SAMS), verifying business licensing, reviewing
insurance documentation, verifying city business licensing, Intent to Pay Prevailing Wage
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EXHIBIT A-1
and Affidavit of Wages Paid. All subcontractor documentation will be logged into KPG
Psomas's subcontractor logs.
4.2 Construction Management Field Paperwork: Consultant shall review and assist with processing
of field paperwork from the Inspector and Contractor for tracking and documentation.
4.3 Certified Payroll: The Consultant will process and check the Contractor and Subcontractor's
certified payroll per State Prevailing Wage Requirements. Tracking of payroll shall consist of
recording each payroll received from the Prime and Subcontractors and checking pay rates against
Contract requirements. Any discrepancies will be brought to the Contractor and City.
4.4 Utility Coordination: The Consultant will facilitate ongoing communications and coordination
between the Contractor and City and/or Franchise utilities who may have infrastructure within the
project limits. This includes JUT conversions, relocations due to foreseen or unforeseen conflicts,
scheduled outages for tie-ins, etc.
Deliverables:
• Approved Submittals and Submittal log
• Responded RFIs and RFI Log
• Weekly Meeting minutes
• Fully -executed Change Orders and Field Work Directives, with Change Management Log
• Force Account Documentation and Tracking Log
• Fully -executed Monthly Progress Payments
• Subcontractor Packets
• Weekly Statements of Working Days
• Certified Payroll Tracking Log (hard copy binder not included)
• Contractor -generated As-builts, if required by Contract
• All other project documentation generated during the course of project construction duration.
TASK 5 — PROJECT CLOSEOUT
5.1 Closeout Office Support: Consultant shall assist with generation of closeout documentation and
pursuit of successful project final completion, as detailed below:
a. Substantial Completion Letter: Following full and unrestricted use of the project status
being obtained by the Contractor and agreed to by the City, Consultant shall draft
Substantial Completion Letter on City letterhead, for issuance to Contractor.
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EXHIBIT A-1
b. Physical Completion Letter: Following completion of all punch list work verified by the
Consultant and any stakeholders required the Consultant shall prepare physical completion
letter to the Contractor and the City shall issue the final contract voucher.
c. Final Pay Estimate: Consultant shall prepare final payment estimate, along with any final
quantity adjustments needed to existing bid items, for issuance to Contractor, in
conjunction with the final contract voucher, issued by the City.
5.2 Closeout Inspection and Punchlist: Consultant shall assist in a punchlist walkthrough with
Contractor, City staff, and any other necessary agencies for the purposes of developing a final
project punchlist. The Consultant shall assemble walkthrough comments and provide the
preliminary list to the City for concurrence, prior to issuing the list to the Contractor. On notification
of completion of the punchlist, Consultant shall perform a final walkthrough to confirm satisfactory
completion of all items on the list and shall note any remaining discrepancies. Subsequent project
walkthroughs are beyond the scope of this agreement, but will be accommodated should the request
be made by the City, and sufficient remaining budget allows.
5.3 Certified Payroll Closeout: Consultant shall attempt to ensure that all certified payrolls and
affidavits of wages paid are current and complete at the time of project physical completion. This
will include regular checks of the L&I portal and frequent reminders to the Contractor to provide
any missing information in a timely manner. As the task of gathering the final documentation from
Contractors and their Subcontractors can sometimes be an extended process, outside the control of
the City or Consultant, after 8 weeks post -physical completion, the Consultant shall perform a final
status update of the CP tracking log, along with memos to file of any missing documentation, and
shall hand off the remaining verification process to the Client.
5.4 Prepare Documentation to Deliver to City: Consultant shall perform QA/QC on all project
documentation deliverables as outlined in Task 4.1, as well as any documentation generated in the
course of completion of Task 5, and shall transfer all project documents to the City for permanent
storage.
• Substantial Completion Letter
• Physical Completion Letter
• Final Payment Invoice
• Project Punchlist
• Final Project Documents
TASK 6— SUBCONSULTANTS
6.1 Material Testing: HWA Material Testing will be retained as KPG Psomas's subconsultant to provide
material testing and construction observation services. All testing will be done in accordance with LAG
Manual and WSDOT Construction Manual, or at a desired reduced frequency as -directed by City
project manager.
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TASK 7 — ADDITIONAL SERVICES
7.1 Management Reserve: Additional services requested by the City will be performed only when
authorized by the City. Authorization to perform additional services will be in writing, specifying the
work to be performed, and basis of payment. Items such as Community Outreach (except as completed
on a day-to-day basis by the inspector and resident engineer as described in task 3.1 — vii), Public
Meetings, Ribbon Cutting Ceremony, claims analysis, surveying, services during shutdown periods of
non -working days, and services for extended working days are examples of possible additional services.
This fee is based 40 working day contract, with 10 additional reduced -effort days for startup and 20
additional reduced -effort days for closeout, for a total of 70 days / 14 weeks, 8 -hour days, additional
extension of days will be approximately $1,080.00 per day for one person. (8 hours x $135.00 =
$1,080.00)
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EXHIBIT B-1
PRIME CONSULTANT COST COMPUTATIONS
Client: City of Tukwila
Project: 2022 Small Drainage Program CM Services Supp #1
KPG Psomas Inc. PROJECT NUMBER: 22003
40 working days + 2 week startup and 4 weeks closeout
DATE: 5/12/2022
Reviewed by: Jordan P
Date:
5/5/2022
Task No.
Task Description
Labor Hour Estimate
'
Total Hours and Labor Fee
Estimate by Task
-
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172
245
142
212
143
126
101
134
104
130
98
82
Hours
Fee
Task 1 - MANAGEMENT / COORDINATION / ADMINISTRATION
1.1
Project Management and Administrative Services
7
7
$ 1,715.00
1.2
Prepare, review and submit monthly expenditures
3
4
7
$ 1,255.00
Task Total
0
10
0
0
0
0
0
0
0
4
0
0
14
$ 2,970.00
Task 2 - Assist City with the Award Process (Design Team will Support)
2.1
Assist City with Award Process
0
$ -
2.2
Bid Tab Analysis and Verify Contractor
0
$
2.3
Communications
0
$ -
Task Total
0
0
0
0
0
0
0
0
0
0
0
0
0
$ -
Task 3 - Administrative Services up to Contractor Notice to Proceed (NTP) (2 Weeks)
3.1
Administrative Services up to Contractor Notice to Proceed
2
2
4
$ 552.00
3.2
PreCon Photos
4
4
$ 504.00
3.3
Review plans and Specs
4
4
4
12
$ 1,608.00
3.4
Prepare Hard and Electronic Files
4
2
6
$ 836.00
3.5
Prepare ROM
2
2
4
$ 552.00
3.6
Prepare PreCon Agenda
2
2
4
$ 552.00
3.7
Prepare Templates
4
4
$ 536.00
3.8
Utility Coordination
2
2
$ 284.00
Task Total
0
0
16
0
0
8
0
16
0
0
0
0
40
$ 5,424.00
Task 4 - Construction Management (CM) and Administrative Services. NTP to Project Closeout. (8 Weeks)
4.1
Construction Management Office Support
8
100
110
218
$ 30,316.00
4.2
Construction Management Field Paperwork
10
10
20
$ 2 760.00
4.3
Certified Payroll Tracking
16
16
$ 1,664.00
4.4
Utility Coordination
10
10
$ 1,420.00
Task Total
8
0
120
0
0
0
0
120
16
0
0
0
264
$ 36,160.00
Task 5 - Provide Field Inspection for Each of the Project's Working Days (8 Weeks)
5.1
Construction Inspection (8 hrs/day for inspection & reports)
320
320
$ 40,320.00
5.2
Weekly Construction Meetings (Included in 5.1)
0
$ -
5.3
Construction Inspection Nights (None Anticipated)
0
$ -
Task Total
0
0
0
0
0
320
0
0
0
0
0
0
320
$ 40,320.00
Task 6 - Project Closeout (4 Weeks)
6.1
Construction Management Office Support
20
20
40
$ 5,520.00
6.2
Construction Management Field Paperwork/Inspection
88
$ 1,008.00
6.3
Certified Payroll Closeout
10
10
$ 1,040.00
6.4
Prepare Documentation to Deliver to City
20
20
$ 2,680.00
Task Total
0
0
20
0
0
8
0
40
10
0
0
0
78
$ 10,248.00
Task 7 - Materials Testing
7.1 (Subcontract with Material Tester (LS Estimate)
0
$ 4,500.00
Task Total
0
0
0
0
0
0
0
0
0
0
0
0
0
$ 4,500.00
Task Total
0
0
0
0
0
0
0
0
0
0
0
0
0
$ -
Task 9 - Management Reserve
9.1 'Upon City Authorization Only
0
$ -
Task Total
0
0
0
0
0
0
0
0
0
0
0
0
0
$ -
Total Labor Hours and Fee
1,376
2,450
22,152
0
0
42,336
0
23,584
2,704
520
0
0
716
$ 99,622.00
Reimbursable Direct Non -Salary Costs
Mileage at current IRS rate
$ 250.00
Reproduction Allowance
$ -
Total Reimbursable Expense
$ 250.00
Total Estimated Budget
$ 99,872.00
130
City of Tukwila
City Council Transportation & Infrastructure Services Committee
Meeting Minutes
June 6, 2022 5:30 p.m. - Hybrid Meeting; Duwamish Conference Room & MS Teams
Councilmembers Present: Kate Kruller, Chair; Mohamed Abdi, Tosh Sharp
Staff Present: David Cline, Hari Ponnekanti, Griffin Lerner, Brittany Robinson, Seong
Kim, Cyndy Knighton, Bryan Still, Joshua Hopkins, Mike Perfetti, Laurel
Humphrey
Chair Kruller called the meeting to order at 5:30 p.m.
I. BUSINESS AGENDA
A. Grant Award: Green River Trail Improvements Project
Staff is seeking Council approval to accept a Transportation Alternative Program (TAP) Grant
Award in the amount of $989,000 for the Green River Trail Improvements Project.
Item(s) for follow-up:
• Provide detailed breakdown of construction costs
Committee Recommendation
Unanimous approval. Forward to June 6, 2022 Regular Meeting.
B. Contract Amendment: 2022 Overlay & Repair Program
Staff is seeking Council approval of a contract amendment with KPG, Inc. in the amount of
$265,988 for the 2022 Overlay and Repair Program.
Committee Recommendation
Unanimous approval. Forward to the June 13, 222 Special Consent Agenda.
C. Contract: 2022 Annual Small Drainage Program
Staff is seeking Council approval of a contract with Titan Earthwork, LLC in the amount of
$602,778 for construction of the 2022 Annual Small Drainage Program.
Item(s) for follow-up:
• Identify which agency paid for the utility work
Committee Recommendation
Unanimous approval. Forward to the June 13, 222 Special Consent Agenda.
D. Contract Amendment: 2022 Annual Small Drainage Program
*Staff is seeking Council approval of an amendment to a contract with KPG Psomas, Inc. in the
amount of $99,872.00 for construction management services on the 2022 Small Drainage
Program.
131
Transportation & Infrastructure Services Committee Minutes June 6, 2022
132
Committee Recommendation
Unanimous approval. Forward to the June 13, 222 Special Consent Agenda.
E. Resolution: Six -Year Transportation Improvement Program
Staff is seeking Council approval of the resolution adopting the annual update of the Six -Year
Transportation Improvement Program for 2023-2028.
Committee Recommendation
Unanimous approval. Forward to June 13, 2022 Committee of the Whole for Public Hearing.
F. Ordinance: NPDES Phase II Municipal Stormwater Permit
Staff is seeking Council approval of an ordinance to adopt the 2021 King County Surface Water
Design Manual and the 2021 King County Stormwater Pollution Prevention Manual.
Committee Recommendation
Unanimous approval. Forward to June 13, 2022 Committee of the Whole
G. Contract: Gilliam Creek Fish Barrier Removal and Habitat Consultant
Staff is seeking Council approval of a contract with Otak in an amount not to exceed $330,622
for engineering and design of the Gilliam Creek Fish Barrier Removal and Habitat
Enhancement.
Committee Recommendation
Majority approval. Forward to June 13, 2022 Special Consent Agenda.
Miscellaneous
Meeting Packets - Committee members discussed meeting packets. Staff will ensure quality
control of future hard copy packets to ensure all pages are complete.
Meeting Conduct - Committee members discussed meeting productivity. Chair Kruller
requested that questions and comments be germane to the staff request in accordance with
parliamentary procedure.
Item(s) for follow-up:
• Staff will return with an educational item on how large capital projects are sequenced,
including coordination with utility providers.
The meeting adjourned at 6:23 p.m.
Committee Chair Approval
Minutes by LH