HomeMy WebLinkAboutPCD 2022-06-21 COMPLETE AGENDA PACKETCity of Tukwila
Planning and Community
Development Committee
O Cynthia Delostrinos Johnson, Chair
O Kathy Hougardy
De'Sean Quinn
AGENDA
TUESDAY, JUNE 21, 2022 — 5:30 PM
[SPECIAL MEETING]
Distribution:
C. Delostrinos Johnson
K. Hougardy
D. Quinn
T. McLeod
Mayor Ekberg
D. Cline
R. Bianchi
C. O'Flaherty
A. Youn
L. Humphrey
THIS MEETING WILL BE CONDUCTED BOTH ON-SITE AT TUKWILA CITY HALL AND ALSO VIRTUALLY.
ON-SITE PRESENCE WILL BE IN THE HAZELNUT CONFERENCE ROOM
(6200 SOUTHCENTER BOULEVARD)
THE PHONE NUMBER FOR THE PUBLIC TO PARTICIPATE IN THIS
MEETING IS: 1-253-292-9750, Access Code 686417485#
Click here to: Join Microsoft Teams Meeting
For Technical Support during the meeting call: 1-206-433-7155
Item
Recommended Action
Page
1. BUSINESS AGENDA
a. Streamlining the Development Code.
Nora Gierloff, Community Development Director
b. A Memorandum of Agreement for tiny house villages.
Nora Gierloff, Community Development Director
2. MISCELLANEOUS
a. Forward to 7/11 C.O.W.
Meeting.
b. Forward to 6/27 C.O.W.
Meeting.
Pg.1
Pg.5
Next Scheduled Meeting: July 18, 2022
S. The City of Tukwila strives to accommodate individuals with disabilities.
Please contact the City Clerk's Office at 206-433-1800 (TukwilaCityClerk@TukwilaWA.gov) for assistance.
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Planning and Community Development
FROM: Nora Gierloff, DCD Director
CC: Mayor Ekberg
DATE: June 10, 2022
SUBJECT: Permit Process Streamlining Proposals
ISSUE
Staff is proposing code changes to streamline permit processes related to SEPA environmental
determinations, design review, and Zoning Code amendments.
BACKGROUND
The Department of Community Development has been struggling over the past few years to
keep up with permit volumes and return to historical permit processing timelines. A combination
of factors led to the backlog in development permit processing and longer review cycles
including pandemic disruptions, high permit volumes, transfer of staff positions from PW to
DCD, and the transition to online permitting.
DCD has taken a variety of steps to address these issues including hiring staff, instituting
procedural improvements, and using consultants, however there are additional opportunities for
streamlining as we adjust to the new normal.
DISCUSSION
Staff is proposing three areas of code streamlining to reduce staff effort, reduce permit review
times, cut down on paperwork, and limit the number of meetings and hearings required. It is
likely that these changes will not affect the substantive outcomes of the permit review but
instead provide a faster and more predictable experience for our applicants.
SEPA Flexible Thresholds
The State Environmental Policy Act (SEPA) process identifies and analyzes environmental
impacts associated with governmental decisions. These decisions may be related to issuing
permits for private projects, constructing public facilities, or adopting regulations, policies, and
plans. SEPA can be used to modify or deny a proposal to avoid, reduce, or compensate for
probable impacts.
If SEPA environmental review is required it starts with the applicant filling out a standard
checklist that asks about the proposal's potential impacts in a variety of areas including earth,
water, air, plants, animals, energy, housing, transportation, public services, and utilities. The
City uses the checklist to determine whether a proposal's impacts are likely to be significant and
this is called a threshold determination. When a checklist is required it can trigger additional
notice mailings, waiting periods, and appeal opportunities resulting in a longer and more
uncertain permit process.
Certain types of proposals are automatically exempt from the threshold determination because
they are a size or type unlikely to cause a significant adverse environmental impact. Examples
include minor new construction of residential, commercial or storage structures and minor road
and street improvements.
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INFORMATIONAL MEMO
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In the past the City has used its local authority to raise the size of projects that require SEPA
review so that more applications are exempt. State law now allows us to raise these sizes even
higher if we can document that we have existing regulations in place to provide adequate
environmental protection, such as critical areas, concurrency, traffic mitigation, and design
standards. We very rarely need to use our SEPA authority to condition projects because our
regulations give us the tools we need to address impacts. Therefore, I would like to use the
process at WAC 197-11-800 1 (c) to raise our thresholds and target our SEPA reviews to larger,
more impactful projects.
Project Type
Tukwila's Thresholds
Maximum Thresholds
Single Family
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30
Multi Family
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60
Office, School, Commercial or
Storage Buildings
10,000 square feet
40,000 square feet
Parking Lots
40 spaces
90 spaces
Landfill and Excavations
500 cubic yards
1,000 cubic yards
Administrative Design Review
Tukwila has two processes for design review, one administrative performed by staff and another
that requires a public hearing by the Board of Architectural Review (BAR, which has the same
members as the Planning Commission) after the staff review is complete. Under either type the
public is notified of the project by mailing and posting a notice board and the standards and
criteria for the design are the same. However, smaller projects can currently take advantage of
the simpler administrative process that doesn't require waiting for the next available monthly
BAR meeting or the risk that a new group of reviewers may impose additional design changes
months into the review.
TMC 18.60.030
C. Design review is required for the following described land use actions:
1. All developments will be subject to design review with the following exceptions:
a. Developments exempted in the various districts;
b. Developments in LI, HI, MIC/L and MIC/H districts, except when within 300 feet of residential
districts or within 200 feet of the Green/Duwamish River or that require a shoreline permit;
2. Any exterior repair, reconstruction, cosmetic alterations or improvements, if the cost of that work equals
or exceeds 10% of the building's assessed valuation (for costs between 10% and 25%, the changes
will be reviewed administratively):
a. For sites whose gross building square footage exceeds 10,000 square feet in MUO, 0, RCC,
NCC, RC, RCM, and C/LI zoning districts; and
b. For any site in the NCC, MUO or RC zoning districts in the Tukwila International Boulevard
corridor (see TMC Figure 18-9).
c. For any multi -family structures in MDR and HDR zones.
d. For all conditional and unclassified uses in the LDR zone that involve construction of a new
building or exterior repairs that exceed 10% of the assessed value of the building.
e. For sites in the TUC Districts see TMC Section 18.28.030.D. for design review thresholds.
3. Development applications using the procedures of TMC Section 18.60.60, "Commercial
Redevelopment Area."
4. Development applications using the procedures of TMC Chapter 18.43, "Urban Renewal Overlay
District."
5. All projects located within the shoreline jurisdiction that involve construction of a new building or
exterior changes, if the cost of the exterior work equals or exceeds 10% of the building's assessed
valuation, except the construction of a single family house is exempt.
https://tukwilawa.sharepoint.com/sites/mayorsoffice/cc/Council Agenda Items/DCD/Permit Streamlining Info Memo.docx
INFORMATIONAL MEMO
Page 3
While the BAR does provide a community sounding board for new development they have not
often made substantive changes to the project designs recommended by staff. The cities of
Shoreline, Bellevue, SeaTac, Federal Way, and Kent, among others, all use a completely
administrative design review process. Staff has heard from applicants that they would prefer a
faster and more certain administrative process for design review which would save them money
as well as time. If all design review in Tukwila became administrative appeals of these decisions
would change to go to the City's hearing examiner.
As the Planning Commission embarks on the update to the Comprehensive Plan over the next
few years agendas will fill up and it will be harder to reserve space at the meetings for timely
design review hearings. Staff's substantive review is the same under either process, but noticing
the hearings, writing the staff reports, and preparing to present at the hearing are all time
intensive activities that don't directly contribute to the goal of high design quality in Tukwila. I
believe that we can streamline design review through an administrative process while still
achieving the community's design goals.
Zoning Code Amendment Process
Currently Tukwila's TMC 18.80 requires that all changes to development regulations in the
Zoning Code follow the same standards as changes to the Comprehensive Plan. This is a
lengthy process that requires review by the Planning Commission and at least five public
meetings, including two hearings, for even minor amendments. This process is not required by
State law and other cities allow the Council to decide whether to send a text amendment to the
Planning Commission or address it themselves. For example, see Medina's code below.
16.81.040. - Review procedures.
The following shall apply to processing a text amendment to development regulations:
A. The city council shall decide whether to review the amendment or direct the planning commission to
review the amendment.
B. If the planning commission reviews the amendment, after considering the amendment, the planning
commission shall vote and forward a written recommendation to the city council.
C. The planning commission's written recommendation shall be presented to the city council
unchanged and accompanied by a staff report that includes any proposed changes to the planning
commission's recommendation. If any proposed changes are substantively different from the
planning commission's recommendation, the city council may remand the changes to the planning
commission before proceeding further with action on the amendment.
D. At least one public hearing shall be held prior to the city council acting on an amendment. The
public hearing may be held before the planning commission, the city council, or both.
E. City staff shall prepare a report on the amendment to be presented to the hearing body considering
the amendment.
F. Notice of hearing shall be provided pursuant to MMC 16.81.070.
G. The city council may approve, approve with modifications, remand to the planning commission for
further proceedings, or deny the amendment.
Allowing the Council the option to act directly on minor changes to the Zoning Code would allow
greater flexibility and responsiveness as well as saving considerable staff time. The Council
would likely continue to send larger policy issues to the PC for a recommendation but might
elect to only require one hearing on the changes instead of two. The type of code language
used by Medina allows the Council to customize the review process for code changes to the
scale and nature of the proposed change. As an agency action any changes to development
standards would continue to be subject to SEPA environmental review.
FINANCIAL IMPACT
Reducing the number of applications subject to SEPA would reduce permit revenue, though we
do not recover the full cost of staff time through the application fee. Administrative design review
https://tukwilawa.sharepoint.com/sites/mayorsoffice/cc/Council Agenda Items/DCD/Permit Streamlining Info Memo.docx
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INFORMATIONAL MEMO
Page 4
has a lower fee than public hearing design review, though it would also significantly reduce staff
time required for processing. There is no revenue generated from City initiated code changes so
streamlining the process would just result in a savings of staff time.
RECOMMENDATION
The Council is being asked to consider the code streamlining proposals and indicate which, if
any, they would like Staff to pursue at the July 11, 2022 Committee of the Whole meeting.
ATTACHMENTS
None
https://tukwilawa.sharepoint.com/sites/mayorsoffice/cc/Council Agenda Items/DCD/Permit Streamlining Info Memo.docx
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Planning and Community Development
FROM: Nora Gierloff, DCD Director
CC: Mayor Ekberg
DATE: June 10, 2022
SUBJECT: LIHI Tiny House Village Memorandums of Agreement
ISSUE
The Low Income Housing Institute (LIHI) has received King County ARPA grants to establish
and run two tiny house villages in Tukwila for a period of approximately two years. The City and
facility operator have jointly developed a Memorandum of Agreement (MOA) for each site
setting out operational standards.
BACKGROUND
The two sites that LIHI has proposed are:
• Miracle Temple of God site at 14925 Interurban Ave S. led by Pastor Jenkins is zoned
Regional Commercial Mixed Use (RCM).
• Riverton Park United Methodist Church at 3118 S 140th Street led by Pastor Bolerjack
that currently hosts unhoused individuals and families living in tents. This site is zoned
Low Density Residential (LDR).
LIHI has been canvassing the neighbors and businesses within several blocks of each site and
passed out flyers to share about the program and invite the public to the two scheduled
community meetings, see Attachments A and B. LIHI has not requested any City of Tukwila
funding for either tiny house village.
DISCUSSION
Last year, in response to recently adopted state legislation, Tukwila revised its zoning code per
Ordinance 2658 to allow emergency housing and shelters in zones RC and higher subject to
siting and operational criteria. The Code also allows transitional housing in all residential zones
subject to similar criteria. Tiny house villages are similar to both use categories.
RCW 36.70A.030
(9) "Emergency housing" means temporary indoor accommodations for individuals or
families who are homeless or at imminent risk of becoming homeless that is intended to address
the basic health, food, clothing, and personal hygiene needs of individuals or families. Emergency
housing may or may not require occupants to enter into a lease or an occupancy agreement.
TMC Chapter 18.06, "Definitions"
Transitional Housing
"Transitional housing" means a facility that provides housing, case management, and
supportive services to homeless persons or families and that has as its purpose
facilitating the movement of homeless persons and families into independent living.
Since 2015 Tiny House Villages have been established within the cities of Seattle, Tacoma, and
Olympia and most recently in unincorporated King County (Skyway) with the goal of providing
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INFORMATIONAL MEMO
Page 2
support services, more secure shelter, and moving people into permanent housing. The
proposed tiny houses would be approximately 96 square feet in size. The other host
jurisdictions have looked at the houses as falling under the International Building Code permit
exemption for structures less than 120 square feet. Other development permits will be required
for site improvements or utility connections.
Tukwila has a long history of allowing temporary Tent City encampments at church sites without
land use permitting requirements because they were considered accessory to the mission of the
institution. The City has conducted life safety inspections and participated in neighborhood
outreach for each new encampment. The City has determined that Tiny House Villages are
similar in nature to Tent City encampments because they will serve a similar population in
temporary structures, though in a more dignified environment. Tukwila's experience has been
that we have seen few issues with noise, litter, or crime around these encampments when
appropriate management, support, and operational procedures are in place.
The elements of the MOAs are:
• Duration, renewal, default, and termination of the agreement
• Use of site, services provided, and maximum number of residents
• Management Plan including 24/7 staffing requirements
• Good Neighbor Agreement including quiet hours, smoking areas, litter, and security
• Code of Conduct for residents
• Parking Plan
• Fire and Police Coordination Plan including calls for service thresholds
• Reporting and Coordination Meetings with the City
• Indemnification and Insurance
See Attachments C and D for the draft agreements.
RECOMMENDATION
This is a briefing only but may be referred to the June 27 COW for discussion by the full
Council. If the Council determines that LIHI has addressed potential concerns about the
operation of the tiny house villages through the MOAs they may proceed with an approach
similar to what the City has done with tent cities. The Mayor may sign the MOAs when all issues
have been mutually resolved.
ATTACHMENTS
A. Handout for Miracle Temple Meeting
B. Handout for Riverton Park Meeting
C. MOA for the Miracle Temple Site
D. MOA for the Riverton Park Site
https://tukwilawa.sharepoint.com/sites/mayorsoffice/cc/Council Agenda Items/DCD/TIny House Villages MOA/PCD 6-21-22 Tiny House Villages MOA Info
Memo.docx
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Tukwila Tiny House Village
Virtual Community Meeting
New Tiny House Village to Provide Safe,
Attractive Alternative for People Living Outside
Wednesday, June 15th, 6 pm - 7:30 pm
Meeting will be held via Zoom. Please register & find meeting info here:
www.lihi.org/villages/miracletemplevillage
You may RSVP (not required) or receive meeting
info directly from Josh Castle at joshcastleglihiorg
Miracle Temple Church of God in Christ
and the Low Income Housing Institute
(LIHI) are planning to develop a tiny house
village of up to 30 houses to provide
shelter, safety, and community for
individuals, couples, and people with pets
experiencing homelessness in Tukwila on
the church grounds at 14925 Interurban
Ave S, in Tukwila.
The tiny houses will be fully insulated, with heat, electricity and a locking door and will
provide high quality shelter for about 35-40 unhoused Tukwila neighbors. The village
will include 24/7 operational and security staff through the Low Income Housing
Institute along with onsite LIHI case management to help residents obtain permanent
housing, employment, health care, and other services.
The village will include a large community kitchen, a hygiene facility with laundry,
showers, and bathrooms, staff offices, other community spaces and will be surrounded
by a cedar fence. Referrals will be made by local Tukwila agencies of Tukwila neighbors
living unsheltered. Please see other side for more information.
Questions? Please contact LIHI Community Engagement
Director Josh Castle at josh.castle@lihi.org or 206-334-0508
Who will live here?
This village will serve people experiencing homelessness in
Tukwila including individuals, couples & people with pets. All
villagers will abide by a Code of Conduct with a set of rules
fostering safety, respect, and responsibility within a community.
Who makes referrals?
Local Tukwila agencies and providers including the church will
provide referrals of people living outside in Tukwila. The
agencies will be determined closer to village opening.
What services will be available?
On-site staff will provide day-to-day management of the
village. Each villager is required to meet with their case
manager to access services including housing navigation,
help with employment, healthcare, etc. The goal of the
program is for case managers to help each villager secure
stable, long-term housing as quickly as possible. The
village includes daily hot meals, laundry, showers,
bathrooms, large kitchen facility, and more.
Who do I call if I have a question or concern?
The village is committed to being a good neighbor.
While the village is being developed, you can contact
LIHI Community Engagement Director Josh Castle at
josh.castle@lihi.org or (206) 334-0508. Once the
village opens, there will be a regular on-site staff
contact with posted phone number and email.
Will there be on-going community input?
A Community Advisory Council (CAC) will be formed of nearby neighbors, local businesses, and
other community stakeholders to provide community oversight, input, and support to foster a
successful village program and site. These meetings will be attended by LIHI operational and
case management staff and others involved with the site. The CAC will meet monthly and all
meetings are open to the public. If you would like more information or interested in serving on
the CAC please contact Josh Castle.
Questions? Please contact LIHI Community Engagement
Director Josh Castle at josh.castle@lihi.org or 206-334-0508
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Tukwila Tiny House Village
Community Meeting
New Tiny House Village to Provide Safe,
Attractive Alternative for People Living Outside
Thursday, June 16th, bpm - 7:30pm
Riverton Park United Methodist Church
3118 S 140th St, Tukwila, WA 98168
Riverton Park United Methodist Church
and the Low Income Housing Institute
(LIHI) are planning to develop a tiny
house village of 20 houses to provide
shelter, safety, and community for
individuals, couples, and people with pets
experiencing homelessness on the
church grounds at 3118 S 140th St,
Tukwila, WA 98168.
The church has hosted tents for unhoused neighbors on their property for several years
and wishes to replace these with heated, insulated tiny houses. The village will include
robust onsite operational and security staffing through the Low Income Housing
Institute along with onsite LIHI case management to help residents obtain permanent
housing, employment, health care, and other services.
The church hosts Tukwila Food Pantry, a large meal program, a community garden, and
other services run by an extensive volunteer network including the residents and will
continue to do this work in partnership with LIHI to support the residents. Referrals will
be made by local Tukwila agencies of Tukwila neighbors living unsheltered.
Questions? Please contact LIHI Community Engagement
Director Josh Castle atjosh.castle@lihi.org or 206-334-0508
9
Who will live here?
This village will serve people experiencing homelessness in
Tukwila including individuals, couples & people with pets. All
villagers will abide by a Code of Conduct with a set of rules
fostering safety, respect, and responsibility within a community.
Who makes referrals?
When houses become open, local Tukwila agencies and
providers including the church will provide referrals of people
living outside in Tukwila. The agencies will be determined closer
to village opening.
What services will be available?
On-site staff will provide day-to-day management of the
village. Each villager is required to meet with their case
manager to access services including housing navigation,
help with employment, healthcare, etc. The goal of the
program is for case managers to help each villager secure
stable, long-term housing as quickly as possible. The
village includes daily hot meals, laundry, showers,
bathrooms, large kitchen facility, and more.
Par
(1 i
Who do I call if I have a question or concern?
The village is committed to being a good neighbor.
While the village is being developed, you can contact
LIHI Community Engagement Director Josh Castle at
josh.castle@lihi.org or (206) 334-0508. Once the
village opens, there will be a regular on-site staff
contact with posted phone number and email.
Will there be on-going community input?
A Community Advisory Council (CAC) will be formed of nearby neighbors, local businesses, and
other community stakeholders to provide community oversight, input, and support to foster a
successful village program and site. These meetings will be attended by LIHI operational and
case management staff and others involved with the site. The CAC will meet monthly, and all
meetings are open to the public. If you would like more information or interested in serving on
the CAC please contact Josh Castle.
Questions? Please contact LIHI Community Engagement
Director Josh Castle at josh.castle@lihi.org or 206-334-0508
10
MEMORANDUM OF AGREEMENT
Miracle Village
14925 Interurban S., Tukwila, WA, 98188
The CITY OF TUKWILA, a Washington municipal corporation ("City") whose address for
notices is 6200 Southcenter Blvd., Tukwila WA 98188, hereby grants to the Low Income Housing
Institute ("LIHI"), a Washington nonprofit corporation ("LIHI") whose address for notices is 1253
S. Jackson St. Suite A, Seattle, WA, 98144, a Memorandum of Agreement ("MOA") for the
operation of a Tiny House Village for and in consideration of LIHI's compliance with the conditions
set forth herein.
The City and LIHI hereby agree as follows:
1. Site. The site is located at 14925 Interurban S., Tukwila, WA, 98188 on real property
owned by the Miracle Temple Church of God in Christ ("Miracle Temple Church").
2. Term. The initial term of this MOA will be from August 1, 2022 to December 31, 2022, and
may be automatically renewed annually for successive calendar years. Either party may
sooner terminate this MOA with 60 days written notice and/or termination of funding or in
the event of default by LIHI as described in Section 14 of this MOA.
3. Use. Once the site is fully operational, LIHI may use the site only for the operation and
management of a Tiny House Village to be known as the Miracle Village to serve homeless
guests in a maximum of thirty (30) Tiny Houses (collectively, "Tiny Houses") with daily
services, including, but not limited to, bathrooms, drinking water, food handling facilities,
garbage services, social and health services and overnight shelter. Tiny House footprint
shall be one hundred and twenty square feet or less. Each Tiny House shall be limited to
no more than two adults at one time, and LIHI shall limit the total number of Guests to 45
maximum. Tiny Houses shall not be plumbed with water or sewer. LIHI agrees to keep the
site in a neat and clean condition. LIHI shall not use or permit the site to be used in violation
of any municipal, county, state or federal law, ordinance, rule or regulation, or in any
manner that may create a nuisance. Firearms and/or other weapons are prohibited.
Registered sex offenders and people who are required to register as a sex offender shall
be prohibited from the site.
4. Staffing. LIHI shall uphold the staffing plan identified in the Management Plan in
Attachment B. Failure to provide 24/7 staffing, which may include Village Organizers,
Village Operations Manager (one fulltime FTE) or Case Manager (one fulltime FTE,
minimum, dedicated to this site) shall constitute default by LIHI under Section 14 of this
MOA, with LIHI having three business days to cure prior to the City initiating termination
under Section 2 of this MOA.
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5. Good Neighbor Agreement. LIHI shall uphold policies and procedures to ensure
compliance with TMC 18.50.270. In the event of a conflict between the TMC and this MOA,
the terms of the MOA shall control.
a. Quiet Hours. These shall be defined in the Code of Conduct; see Attachment A.
b. Smoking areas. These shall be defined in the Management Plan; see Attachment
B.
c. Security & Screening procedures. These shall be defined in the Management Plan;
see Attachment B.
d. Litter, including confirmed impacts adjacent to the Tiny House Village. These shall
be defined in the Management Plan; see Attachment B.
e. Any required landscaping, and fencing, shall be established on the approved site
plan; See Attachment D. This attachment is an interim plan subject to change that
may be required from city department input or site survey data.
6. Code of Conduct
a. Each Tiny House Village Guest shall be informed of the Code of Conduct and
agree to abide by its terms as a condition of enrollment; see Attachment A.
7. Parking Plan. All Guests, visitors, and staff agree to comply with the parking policy; see
Attachment C.
8. Fire & Police Coordination Plan. LIHI agrees that if semi-annual calls for Police service
exceed .25 per tiny house the Village Operations Manager and LIHI representatives
shall meet with Tukwila Police Department and City representatives to form a plan to
reduce law enforcement calls below the threshold level. If semi-annual calls for Police
service exceed 1 per tiny house, the site may be subject to TMC Chapter 8.27 Chronic
Nuisance Properties. Where LIHI staff initiates the call to the Police and Fire department
to collaborate toward a remedy it will not count towards the threshold level.
9. Reporting. LIHI agrees to track performance metrics, such as placements of Guests into
permanent housing or referral to addiction treatment programs, as well as any deviations
from the terms of this MOA. This data to be provided by LIHI to the City on a quarterly
basis. Starting from the time the first Guests arrive, LIHI and City staff shall hold
coordination meetings every two weeks for the first three months of the site's operation
to stay ahead of any issues that may arise. After that time, upon mutual agreement of
the parties, those meetings may become less frequent, though no less often than
quarterly. See Management Pian; Attachment B.
10. LIHI's Responsibilities. It shall be LIHI's sole responsibility to operate the Tiny House
Village, including, among other requirements:
a. A LIHI staff member must be physically present at the site at all times.
b. LIHI shall ensure that any damage to any Tiny House caused by Guests through
either negligence, intentional abuse, or accident beyond normal use is repaired in
a timely manner.
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c. LIHI staff, Guests and Visitors shall comply with all health and safety regulations
promulgated by local, state, or federal authorities, specifically including but not
limited to all COVID-related gathering limits and mask mandates.
d. At no time shall LIHI staff, Guests, or Visitors, park overnight outside of the site
boundaries.
11. No Disposal of Wastewater. Under no circumstances may wastewater be discharged
directly to the ground or into a stormwater conveyance. All wastewater shall be discharged
to the greywater discharge point provided on the site or into an approved sewer line.
12. Indemnification. LIHI shall indemnify, hold harmless and defend the City, its officers,
agents and employees, from and against any and all loss, claims, expense and liability
whatsoever arising out of, or in connection with LIHI's exercise of rights hereunder,
except for those losses and claims arising solely from the City's negligence. This
indemnity includes, but is not limited to, all expenses incurred by or for the City, or its
officers, agents or employees, including but not limited to judgments, settlements, costs,
investigation, expenses and attorney fees, including any and all costs associated with
the release of environmental contamination on or near the site. The parties hereto agree
that the City shall not be responsible to LIHI for any property loss or damage done to the
site, whether real, personal or mixed, occasioned by reason of any fire, storm, natural
disaster, or other casualty whatsoever. It shall be LIHI's responsibility to provide its own
protection against casualty losses of whatsoever kind or nature, regardless of whether or
not such loss is occasioned by the acts or omissions of the City, LIHI, third party, or act
of nature.
13. Insurance. LIHI agrees to maintain in force during the operation of the Tiny House Village
and the entire term of this MOA, the following types and coverage limits of insurance, and
as to which the City shall be named as an additional insured (with any endorsement
required by the policy):
Workers Compensation: Statutory Amount
Broad Form Comprehensive $1,000,000 per occurrence
General Liability: $2,000,000 aggregate
Automobile Liability: $1,000,000
Said insurance shall be primary and noncontributory with any other insurance for which
the City is a named insured. All insurance coverages required under this Agreement shall
include a waiver of subrogation against the City for losses arising from work performed by
LIHI. An insurance certificate and all endorsements showing the coverage required under
this section shall be submitted to the City for approval at least annually.
14. Default. Should either party hereto believe that the other has failed to perform an obligation
under this Agreement, it shall deliver written notice to that effect to the other, specifying
the alleged default and giving the other party thirty (30) days to cure such default, unless
a shorter time is specified in this MOA. Thereafter, should the default not be remedied to
the satisfaction of the non -defaulting party, this Agreement may be terminated upon thirty
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(30) days written notice (delivered by certified mail). Within thirty (30) days of termination
of this MOA, the site shall be vacated of occupants. Within thirty (30) days after the site
has been vacated, all Tiny House Village site improvements shall be removed from the
site, including but not limited to Tiny Houses, tents, hygiene trailers, temporary office
structures, and all other real and personal property on the site; in addition, utilities must
be capped.
15. Project Managers. The following individuals are hereby designated as Project Managers
and shall be contacted during regular business hours regarding any issues arising under
this MOA:
For LIHI: Ralph Neis, Director of Special Projects & Operations, Low Income Housing
Institute, 1253 S. Jackson St. Suite A, Seattle, WA, 98144, rneis@lihi.org (206) 957-8043.
16. No Assignment. Nonprofit is prohibited from either assigning or subletting all or any portion
of the site. Should the current property owner sell or convey the site, this MOA shall
terminate within 30 days of such sale or conveyance.
17. Notices. All notices required or permitted hereunder shall be in writing and shall be
delivered personally or sent by certified mail to the person named in Section 15 at the
addresses set forth above or to such other address as LIHI shall notify the City of in writing.
18. No Waiver. No waiver of any provision of this MOA will be valid unless in writing and
signed by the person against whom such waiver is sought to be enforced, nor will failure
to enforce any right hereunder constitute a continuing waiver of the same or a waiver of
any other right hereunder.
19. Complete Agreement. This MOA and attachments thereto set forth the complete
agreement of the parties with respect to the site and the Tiny House Village, and it shall
not be amended or modified except by a further written agreement signed by the parties.
This MOA shall inure to the benefit of and be binding upon the parties hereto and their
respective successors and assigns.
SIGNATURES:
Sharon Lee Date Allan Ekberg Date
LIHI Executive Director Mayor, City of Tukwila
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4
Attachments
A. Code of Conduct
B. Management Plan
C. Village and Shelter Parking Policy
D. Site Plan
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Attachment A
LOW INCOME
HOUSING
ErEE
INSTITUTE
Code of Conduct
Tiny House Village and Shelter Program
The people of the Low Income Housing Institute, in order to keep a more harmonious community, ask
that you observe the following Code of Conduct:
VIOLENCE/THREATENING BEHAVIORS
1. Violence and nuisance that offend decency or annoy, injure, or endanger the safety, health,
comfort, or repose of the community will not be tolerated. Please attempt to resolve any
conflict in a peaceful manner. For resolution or if further assistance is needed, please see Village
staff.
2. The use of profane, racist, or sexist language will not be tolerated.
3. Assault, verbal abuse, retaliation, intimidation, or threatening behavior will not be tolerated.
4. Weapons are not allowed in the Village.
DRUGS AND ALCOHOL
1. No alcohol, drugs (including marijuana) are allowed in any public spaces within the Village, or
the surrounding area.
Possession of an open container of alcohol will be sufficient proof of public drinking.
GENERAL
1. All participants must follow all village, City, and State regulations and policies which include but
are not limited to the Pet Policy, Parking Policy, Public Health Codes, Fire Codes, and other rules
and regulations posted in the village.
2. Participants are limited to a six-month stay, with an option of extension up to one year if further
housing barriers exist and there is a continued commitment to engagement with case
management.
3. Visiting hours are posted in the security office and must be done in the community area only.
Per our current COVID-19 Policy, we are not allowing guests and/or visitors in the village at this
time.
4. Every member of the community is required to contribute to the village with hours of service
which will be assigned by village staff each week and will rotate between each tiny house
section.
S. You must respect the peace, comfort, and enjoyment of other villagers. Loud voices, music,
musical instruments, radios, TVs, players, etc. shall be played only during reasonable hours
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between 8:00 am and 10:00 pm. If staff and/or other villagers are disturbed by the volume, it is
too loud.
6. Participants are responsible for the actions of all their household members, guests and pets.
7. Attendance in weekly community meetings are required. Please communicate with staff if you
are unable to attend.
8. Theft is strictly prohibited. Program Participants assumes any and all responsibility for
protecting their belongings from theft which includes keeping their units locked and belongings
secured inside the units. LIHI shall not be responsible for lost or stolen property from the
premises or the common areas.
9. Your unit at the Village must be your primary place to stay while enrolled in the Tiny House
Village program. Using your unit for storage while staying elsewhere will result in a permanent
exit.
10. You must sign in at the security office daily. Three days without signing in will result in your
receipt of an Abandonment Notice and your unit will be cleared of your belongings.
SAFETY
1. Smoke alarms and carbon monoxide alarms have been installed in each unit. Do not tamper
with nor disable.
2. No open flames are permitted in the tiny house units.
3. Smoking must be done in designated smoking areas. No smoking of any kind inside the tiny
house units.
4. No microwaves, propane tanks, unauthorized heaters or big appliances are allowed in any tiny
house unit.
5. For the first month, you will have weekly inspections — and monthly inspections thereafter. A 48
hour notice will be given to each participants prior to the inspection. If Staff believe a potential
health risk exist, LIHI reserves the right to enter your unit to assist or help you to safety.
6. For the safety of the village, an immediate inspection may be required if a maintenance or
safety risk has been identified.
7. You must follow all village, City, and State COVID-19 regulations and policies. Updated COVID-19
policies are posted in the security office.
8. You cannot make any changes to any fixture, wiring, locks, or any other part of the tiny house
unit.
CLEANLINESS
1. Do not store personal belongings or furnishings on decks, porches, or other public areas. No
storage of any kind is allowed outside the Village on adjacent properties. All personal
belongings must be stored inside your designated tiny house unit.
2. Keep your tiny house unit clean at all times
3. Do not place anything behind your front door which will prevent it from opening fully. Staff will
be checking this during monthly inspections.
4. No food is allowed in any of the units unless it is packaged in an air sealed container and
disposed of when finished.
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5. Keep your food labeled and stored in designated space within the refrigerator.
6. One bicycle per person and it must be stored in a designated bike area.
7. All recycling, trash, and compostable/food must be separated and properly disposed of.
8. Use the designated restrooms. Please see your Case Manager if further resources are needed.
9. Tiny House units must be maintained in good order, and any repair problems should be reported
promptly. Pest and bed bug infestation must be reported immediately.
CASE MANAGEMENT
1. Case management participation is required. Please be sure to meet with your case manager at
least two times per month at a minimum.
2. The Case Manager will do Homeless Management Information System (HMIS) surveying and
data entry — in an informed -consent fashion. Within seven days of intake into the Village, new
participants are required to check in with the Case Manager and complete the HMIS Informed
Consent and Demographics forms. HMIS data collection is a requirement our funders.
3. Turning down a viable housing opportunity is a violation of the Service agreement unless it is
determined that the housing opportunity could pose a health, safety or traumatic occurrence to
your household.
4. A Housing Service Plan will be completed as part of your case management requirement.
OTHER
1. All animals must be on a leash when being walked and owners must pick up their animal's
waste. Participants must show proof of up-to-date vaccinations, spay/neutering documentation
within 30 days of intake/move in date. Please refer to the Pet Policy for more information.
2. There will be no feeding of stray animals. Feeding strays will be considered keeping a pet
without permission.
3. No loitering or disturbing neighbors- no trespassing on private property.
4. Participants must use the main entrance for entry and exit.
IF THESE RULES ARE NOT RESPECTED AND ENFORCED, DISCIPLINARY ACTION WILL BE TAKEN, AND
MAY LEAD TO BEING EXITED FROM THE VILLAGE.
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Attachment B
Management Plan
Miracle Village
Background
The Low Income Housing Institute (LIHI) develops and manages housing for people who are low-income
and/or homeless, provides technical assistance to communities and other non -profits, and advocates for
housing for all. LIHI provides thousands affordable apartments in the Puget Sound region. The majority
of LIHI housing serves formerly homeless people below 30% of the area median income. LIHI sponsors
over a dozen tiny house villages and multiple enhanced shelters open 24/7 for homeless people as a
crisis response to homelessness. We provide supportive services to move people into long-term housing
and access to healthcare, employment, and education.
LIHI is partnering with King County Department of Human Services and the City of Tukwila to operate a
Tiny House Village at 14925 Interurban S., Tukwila, WA, 98188.
Miracle Village is located on property owned by the Miracle Temple Church of God in Christ (Miracle
Temple Church). This site will shelter adults 18 and over in tiny house units that are insulated, heated,
and have a footprint of 8' x 12'. Facilities such as community kitchen, case management office, and
hygiene facility are provided on-site.
LIHI will provide case management, housing navigation, and other supportive services. A certain
percentage of individuals may be frail, chronically homeless, experience mental illness, be chemically
dependent, or living with developmental and physical disabilities. Staff will be present 24/7 to enforce a
code of conduct and provide security, a sense of community, and ensure the well-being of the site and
its relationship with the surrounding community.
Village Management
Day-to-day oversight of operations of the site is done by a team of LIHI staff. This includes a Village
Operations Manager (VOM) and Village Organizers. Staff will be on duty at all times and will assure the
village and its members are safe, accountable, and responsive.
Village Organizers: 24/7 staff presence will be maintained on-site. Village Organizers will be present
during evenings, overnight, holidays, and on weekends when the Village Operations Manager and Case
Managers are not working. This includes up to 5 staff working full and part-time. They will be
responsible for ensuring the peace, controlling the entrance to keep the village safe, preventing
unwanted visitors, keeping the village organized, responding to emergencies, serving as a point for
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community contact during their shifts, and other duties. They will do perimeter checks and patrol the
area at least every hour during their shifts.
Village Operations Manager: One FTE Village Operations Manager will be assigned to manage
operations and supervise staff at the site. The Village Operations Manager provides management
oversight and program supervision and ensures that procedures and policies are followed. The position
works with program participants and staff to maintain the site in a clean and organized state. The Village
Operations Manager will also conduct inventory, order supplies, inspect the site, establish relationships
with the community, and hire, train, and supervise on-site LIHI staff. The Village Operations Manager
will be supervised by LIHI Upper Management. The Village Operations Manager will work collaboratively
with LIHI's supportive services team to provide case management, housing search, employment,
behavioral health, and other services.
Case Managers: The Case Managers are responsible for establishing relationships with the community
resources, providing informal counseling, providing information and referral assistance to clients, and
coordinating community -building activities. The Case Managers will be working and problem -solving
with the clients of the Village daily. One FTE Case Manager will be dedicated to the Tiny House Village
site. The focus will be moving the clients into permanent housing and providing supportive services. See
Supportive Services Plan.
Basic Rules/Code of Conduct
Miracle Village has an initial and basic set of rules which are part of an Intake Form. One copy of this
form is given to all new program participants to read and retain, while a second copy is kept by
management as a record of the intake and agreements made at that time. For guests with limited
English proficiency and/or literacy limitations, LIHI staff will arrange for appropriate translation and/or
interpretation services to ensure the guests fully understands the code of conduct within three days of
the initial intake.
This intake packet, the basic rules it establishes, and many of the policies and procedures already
created are available upon request from the LIHI management team.
Program Participant Rights
No program participant will be discriminated against for belonging to a class of citizen protected by the
City, State, or Federal government. All program participants have the right to speak freely and pursue
established rights to appeal without fear of retaliation.
Screening
The Manager conducts a National Sex Offender Registry and WA Sex Offender search to determine if the
client can be admitted. After it is determined that the client is not a sex offender, the manager assesses
the client's mental health status, physical health status, and drug and alcohol dependency based on the
client's self-assessment. If the manager feels that the client can be successful in the village, the two
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complete an intake and the client is walked to their house, given the key, presented with a hygiene kit
and welcomed home. There is the expectation that each client will complete a daily chore, meet twice a
month with a Housing Case Manager with the intention of pursuing permanent housing, sign in daily at
the front desk and attend community meetings when it is safe to do so.
Intake Process
The Village Operations Manager will complete the intake process and assist in filling out intake forms
with new program participants who are referred to the village. Staff will provide orientation to new
participants.
Visitor Policy
Prearranged tours, drop-offs of donations, and food deliveries are very welcome. Program participants
may only have guests or personal visitors in the common areas between the hours of 9:00 am and 7:00
pm. All visitors will be required to sign in and out of the village. Per our current COVID-19 Policy, we are
not allowing guests and/or visitors at the village at this time.
Tours
Tours of the village should be arranged with the LIHI Management Team. LIHI Management Team will
contact the Village Operations Manager for the site to ensure that planned tours are occurring at an
acceptable time and that LIHI staff will be available to assist.
Media
Media is not allowed in the Village. Any media inquiries regarding the Village should be directed to the
LIHI Management Team.
Village Security
At least one LIHI staff will be on-site at any one time, with shifts operating 24 hours a day. The
community and villagers are given phone and email contact info to reach on-site staff. The VOM and
Village Organizers are key to keeping the village safe.
While the goal of this program is to not exit participants to homelessness, if anyone on the premises is
violating rules that the Village Operations Manager or Village Organizer can reasonably conclude brings
immediate danger to other program participants, they must be required to leave the village. Efforts will
be made to find a suitable place for the person to move to if they are exited from the village.
Progressive discipline will be employed as appropriate for minor infractions. Serious violations of the
Code of Conduct may lead to exits. Individuals who are exited from the village must leave the village as
directed.
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Violations of a serious nature may include calling the police to take immediate action.
This includes those who are committing or threatening to commit acts of violence that will require a call
to the police.
Village Organizers and/or the Village Operations Manager will escort offenders and those at risk of
violent behavior out of the village if it can be safely done. Staff will report to 911 exited program
participants who are loitering or trespassing.
The Case Managers will be notified of the steps management will take as part of the progressive
discipline process. If ultimately an exit is in order, the exit should not start in the evenings or weekends
unless needed for the immediate safety of other Village residents or the surrounding community—as it
will be difficult for the individual(s) to secure shelter unless if there is an immediate need to issue an
exit.
LIHI staff have access to cell phones and are authorized to call 911 for police or fire assistance. No one is
prevented from calling 911 when needed.
LIHI staff will notify the LIHI Management Team of any safety incidents involving:
• Any situation requiring emergency services (Police or Fire Transport)
• Assault on staff
• Staff injury on the job
• Program Participant injury
Within one business day of the incident occurrence.
Program Participants may make limited local calls for work, services, or family using the village phone
located at the security office. Incoming calls for participants will usually require LIHI staff to take names
and numbers to pass on later to the participant.
Village Organizers will stay on their post until their replacement has arrived or a member of the LIHI
Management Team has been informed. In the event of an emergent issue where a staff member is
unable to wait for a replacement, LIHI Management Team will have someone on site within two hours in
order to ensure 24/7 staffing.
Security Design
The Security Office at the entrance will provide visibility inside the village and out. Security cameras will
be installed. An emergency exit is provided at the side of the village.
Community Self -Help
Program participants will be asked to contribute a certain number of hours per week for the benefit of
the village. This includes tasks such as kitchen duty, recycling, sorting donations, litter pick-up, yard
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work, and trips to the food bank, gardening, etc. Reasonable accommodation will be made for those
who are too frail or sick. Program participants are asked to attend weekly meetings in the community
space to discuss how the village is operating and to develop a sense of community. Problems, solutions,
announcements, and community activities will be discussed.
Health and Public Health
LIHI will be using the Sanctioned Homeless Encampments Initial Planning and Management Checklist as
a guide during the initial setup and management of the village. We will schedule and participate in
walkthroughs by Public Health Department workers upon request. Our management team has extensive
knowledge and experience in ensuring the health and safety of the clients which will be applied to the
site.
All kitchen items and foods will be stored in rodent -proof containers. LIHI staff will conduct daily site
inspections to ensure that everything is clean and well -organized. Program participants will be
responsible for keeping the kitchen, the dumpster area, toilets, and community areas clean at all times.
In addition:
• Bait stations will be maintained on a regular schedule through a contact with a pest
control company.
• Drinking water will be available in the kitchen.
• LIHI staff will ensure that all food and perishable goods are stored properly.
• LIHI staff will conduct weekly site inspections and monthly unit inspections to ensure
that best practices and expectations are met.
Village Organizers at the site will cover not only the security obligations described above, but additional
assistance with village clean-up, unit turns, bag and tags, emptying trash cans, and other duties. The
Village Organizers will also ensure that the perimeter of the site is clear of any litter at all times. The
Village Organizers will ensure that any litter or refuse piles adjacent to or in the area of the Village with a
proven nexus to the Village will be addressed and removed within two days of being notified by the City.
Fire Department—City and Fire Department employees have been, and will continue to be, welcome to
enter the Village to observe fire safety issues and offer advice and suggestions on how to prevent fire
hazards. The village will have fire extinguishers placed throughout the site and will also have a
designated smoking area. The tiny house units will have smoke detectors and carbon monoxide
detectors which will be inspected by management monthly. A first aid kit will be stored on site.
Coordination and Communication: LIHI Management Team determines policies, rules, and operating
principles, and takes responsibility for running the site. LIHI and village staff will hold a meeting at least
once every two weeks to discuss problems, act on solutions, and share information. For issues that
require immediate actions, LIHI Management will approve solutions and meet on-site (if needed) to take
necessary actions within 24 hours.
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All participants are expected to report all issues and problems on-site to the Village Organizers/Village
Operations Manager. The Village Organizers will report all issues and concerns to the Village Operations
Manager who will make sure that all issues are resolved in a timely manner.
Services, Case Management and Data Collection
LIHI maintains streamlined access to housing resources that are available to those who qualify. LIHI will
provide Case Managers who have experience working with the homeless population including the
chronically homeless and people living with drug/alcohol problems. The Case Managers will provide on-
site information and referral services, employment counseling, and will assist in applying for housing and
services.
LIHI will provide a count of program participants in the site to funders as requested. This list will also
account for any exits from the site with an explanation of the exit (ie, into housing, return to
homelessness, etc.)
HMIS Protocols
The LIHI Case Managers will do HMIS surveying and data entry—in an informed -consent fashion—with
all program participants. Within seven days of intake into the village, new participants will check in with
the Case Managers and complete the HMIS Informed Consent and Demographics forms. All data entry
will be done by LIHI.
Amenities Faith -based and community groups will be invited to prepare and serve meals on a weekly
schedule. Other amenities will include the kitchen and food preparation area, toilets, showers, laundry,
outside smoking area, and community space.
The kitchen area will be furnished with equipment and appliances which includes refrigerators, freezer,
sink, coffee maker, and microwave. Outdoor grills will be provided. A supply of cutlery, plates, bowls,
food, and cups will be available. They will be disposable products. Simple food staples such as peanut
butter, salt, and bread will be available.
Tiny Houses (sleeping structures)
Tiny Houses purchased, built, or donated to LIHI are the property of LIHI. Program participants are to
keep the tiny houses habitable, clean, and safe. Each tiny house will have a heater/fan, smoke/CO2
detector, outlet, and light. No smoking of any kind, candles, cooking or fires, hairdryers, food, and
appliances (other than the heater that we provide) are allowed in the tiny house units. No hoarding is
allowed. No storage of personal belongings is allowed outside the tiny house units.
Community Relations & Grievances
LIHI provides clear contact information for neighbors. Communication with LIHI starts with contacting
the Village Organizers or Village Operations Manager.
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Complaints are received by Village Operations Manager who must record all pertinent information
received. Upon request, the complainant will be informed of any resolution of the complaint. The
Village Operations Manager will retain a log of any complaints, including any proposed, pending or
resolution to each complaint and share them with the City at the regular coordination meetings.
If an immediate solution cannot be provided simply by the Village Organizers or the Village Operations
Manager, it is taken to the LIHI Upper Management to resolve.
Internal Grievance Process—The Low Income Housing Institute has an established internal grievance
process.
The grievance policy will be posted in the common area and additional copies will be available upon
request. This will ensure that every member of our community is aware of the grievance process. LIHI
staff will also provide information to all program participants on the grievance process. LIHI
Management Team will discuss all issues, complaints, and grievances in a timely manner.
All program participants are expected to report issues and problems to the Village Organizers or the
Village Operations Manager. Village Organizers will report all issues and concerns to the Village
Operations Manager who will make sure that all issues are resolved in a timely manner.
Program participants should discuss their concerns with the Village Organizers or with the Village
Operations Manager. We encourage everyone to put their concerns in writing so LIHI Management can
address them effectively. Staff will investigate the complaint to determine the factual elements and
make a determination as to the best approach to deal with the issue. Staff will review the grievance and
clarify any missing or ambiguous issues with the program participants. Similar to external complaints
discussed above, the Village Operations Manager will retain a log of any grievances, including proposed,
pending or resolution to each grievance and share them with the city at the regular coordination
meeting.
If the complainant is not satisfied with the decision or outcome of the resolution by staff, or if the
grievance or issue involves site staff, they may contact LIHI Management Staff, Alexandra Price
(Supportive Services) at alexandra.price@lihi.org. LIHI Management Staff actions or decisions can be
appealed by writing to the Director of Special Projects & Operations; Ralph Neis, Low Income Housing
Institute, 1253 S Jackson St Suite A, Seattle, WA 98144.
Community Advisory Committee
The Community Advisory Committee (CAC) will be formed to bring LIHI staff together with neighbors
and local businesses representatives who are invested in the success of the program. The City will
designate a primary and alternative staff member to serve on the CAC. Each month, The LIHI
Management Team will present statistics relating to current occupancy and talk about success stories
and various projects they are working on to enhance the experience of the community. If necessary, CAC
members and other community members will be given an opportunity to present concerns; LIHI will
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acknowledge problems that may have arisen and discuss solutions. If the CAC and LIHI are unable to
agree on remediation efforts for such concerns, LIHI will engage a dispute resolution resource to
facilitate resolution. Committee members also discuss ways in which they can support the staff and
participants of the village.
Maintenance and Repairs
Program participants must inform the Village Organizers or the Village Operations Manager of any issues
regarding repair and maintenance. The On-site staff will fix or resolve basic work orders and other
maintenance and repairs are completed by LIHI Staff members dispatched from the LIHI Main Office.
The Village Operations Manager submits a Maintenance Request and it then gets routed to an
appropriate technician. Requests are prioritized and completed in a timely manner based on the severity
of the problem.
Donations
Donations of household items (bedding, towels, coats, etc.) are accepted anytime at the on-site security
office of the village. To comply with the Public Health, some kitchen items such as dishware, silverware,
and other reusable ceramic tableware are not accepted in the village. All monetary donations must go
through the LIHI Main Office located at 1253 S Jackson St Suite A, Seattle, WA 98144 or online at
www.lihi.org.
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Attachment C
LOW INCOME
NOUSING
gral
INSTITUTE
THV and Shelter Parking Policy
As a Program participant of the LIHI Tiny House Village and Shelter Program, I understand that
the Permit Parking Policy will be enforced effective May 15, 2022. This means that only
Program participants' registered vehicles are allowed to park in the property. This policy
includes Program participants as well as guests, visitors, other family members, and outside
service providers.
Vehicle Information:
Unit Number:
Phone Number:
License Plate #:
Make/Model/Year:
Color:
Is the vehicle registration current? Y or N
Is the vehicle registered in your name? Y or N
If not, who is the legal owner of the vehicle?
Legal Owner Phone:
Legal Owner Email:
Parking Rules and Regulations:
1. Program participants are allowed one (1) vehicle per person.
2. All vehicles must be registered with the Village/Shelter Operations Manager (VOM).
3. All vehicles must be inside the parking lot perimeter and MUST have a valid parking
sticker.
4. The sticker is non -transferable to a different vehicle. It can only be used for the vehicle
for which it was assigned. A new sticker will be issued for a vehicle change, after it is registered
with the VOM.
5. Program participants may not receive or save parking spots.
6. You may NOT park on any curb, fire lane, sidewalk, or spot assigned with reserved
parking. You must park in the designated parking lot only.
7. You may not double park perpendicularly or diagonally behind any other vehicle.
8. There is no overnight sleeping in vehicles, by anyone, regardless of their registration
with the VOM.
9. All vehicles must be in proper working order, or they will be removed from the property.
10. All vehicles must be licensed and registered per State of Washington rules and
regulations.
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11. No car repairs are to be made on the premises including minor maintenance.
12. Program participants shall not allow an inoperable vehicle to remain on the property for
more than 48 hours.
13. Recreational vehicles and campers are not permitted to park in the parking area.
14. If your vehicle is towed, due to non-compliance with this Permit Parking Policy, you are
100% responsible for the cost to recover the vehicle.
Bicycle Policy: 1) Program participants are allowed to have only one bicycle per person. 2) All
bicycles must be stored in the community bike rack.
Program Participant Name: Operations Manager Signature
Program Participant Signature: Date
Date
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Attachment D
This attachment is an interim site
plan subject to change that may
be required from city department
input or site survey data.
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Garbage
Storage
Area
Community
Tent
VILLAGE INCLUDES
• 28 Tiny Houses
• 1 Check-in Building
• 4 Offices
• 1 Storage Unit
• 1 Kitchen Spaces
• 1 Community Tent
• 1 Hygiene Facility (ADA bathroom
and Shower)
• 1 Laundry
• Trash Enclosure
• Garbage Storage Area
• Bike Racks
LEGEND
Property Line
Cedar Fence
Ramp
0 5' 10'
20' /jam
Scale: 1" = 10'-0"
(24" x 36" sheet)
Environmental Works
COMMUNITY DESIGN CENTER
402 15th Avenue East
Seattle, Washington 98112
206.329.8300
206.329.5494 fax
Tiny House Village
Interurban Ave S
14925 Interurban Ave South
STATE OF
WASH NGTON
REGISTERED
LANDSCAPE ARCHITECT
!COLAS HIDEKI MORIN
CERTIFICATE NO. 978
Date
15 February 2022
Revisions
Drawn by:
DH
Checked by (P.M.):
NM
Checked by (Q.C.):
NM
Project No.
Proj. No. 22-002
MEMORANDUM OF AGREEMENT
Riverton Park Village
13832 Military Road S., Tukwila, WA 98168
The CITY OF TUKWILA, a Washington municipal corporation ("City") whose address for
notices is 6200 Southcenter Blvd., Tukwila WA 98188, hereby grants to the Low Income Housing
Institute ("LIHI"), a Washington nonprofit corporation ("LIHI") whose address for notices is 1253
S. Jackson St. Suite A, Seattle, WA, 98144, a Memorandum of Agreement ("MOA") for the
operation of a Tiny House Village for and in consideration of LIHI's compliance with the conditions
set forth herein.
The City and LIHI hereby agree as follows:
1. Site. The site is located at 13832 Military Road S., Tukwila, WA 98168 on real property
owned by the Riverton Park United Methodist Church ("Riverton Park UMC").
2. Term. The initial term of this MOA will be from August 1, 2022 to December 31, 2022, and
may be automatically renewed annually for successive calendar years. Either party may
sooner terminate this MOA with 60 days written notice and/or termination of funding or in
the event of default by LIHI as described in Section 14 of this MOA.
3. Use. Once the site is fully operational, LIHI may use the site only for the operation and
management of a Tiny House Village to be known as the Riverton Park Village to serve
homeless guests in a maximum of twenty (20) Tiny Houses (collectively, "Tiny Houses")
with daily services, including, but not limited to, bathrooms, drinking water, food handling
facilities, garbage services, social and health services and overnight shelter. Tiny House
footprints shall be one hundred and twenty square feet or less. Each Tiny House shall be
limited to no more than two Guests at one time, and LIHI shall limit the total number of
Guests to 40 maximum. Tiny Houses shall not be plumbed with water or sewer. LIHI
agrees to keep the site in a neat and clean condition. LIHI shall not use or permit the site
to be used in violation of any municipal, county, state or federal law, ordinance, rule or
regulation, or in any manner that may create a nuisance. Firearms and/or other weapons
are prohibited. Registered sex offenders and people who are required to register as a sex
offender shall be prohibited from the site.
4. Staffing. LIHI shall uphold the staffing plan identified in the Management Plan in
Attachment B. Failure to provide 24/7 staffing, which may include Village Organizers,
Village Operations Manager (one fulltime FTE) or Case Manager (one fulltime FTE,
minimum, dedicated to this site) shall constitute default by LIHI under Section 14 of this
MOA, with LIHI having three business days to cure prior to the City initiating termination
under Section 2 of this MOA.
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5. Good Neighbor Agreement. LIHI shall uphold policies and procedures to ensure
compliance with TMC 18.50.270. In the event of a conflict between the TMC and this MOA,
the terms of the MOA shall control.
a. Quiet Hours. These shall be defined in the Code of Conduct; see Attachment A.
b. Smoking areas. These shall be defined in the Management Plan; see Attachment
B.
c. Security & Screening procedures. These shall be defined in the Management Plan;
see Attachment B.
d. Litter, including confirmed impacts adjacent to the Tiny House Village. These shall
be defined in the Management Plan; see Attachment B.
e. Any required landscaping and fencing shall be established on the approved site
plan; See Attachment D. This attachment is an interim plan subject to change that
may be required from city department input or site survey data.
6. Code of Conduct
a. Each Tiny House Village Guest shall be informed of the Code of Conduct and
agree to abide by its terms as a condition of enrollment; see Attachment A.
7. Parking Plan. All Guests, visitors, and staff agree to comply with the parking policy; see
Attachment C.
8. Fire & Police Coordination Plan. LIHI agrees that if semi-annual calls for Police service
exceed .25 per tiny house the Village Operations Manager and LIHI representatives
shall meet with Tukwila Police Department and City representatives to form a plan to
reduce law enforcement calls below the threshold level. If semi-annual calls for Police
service exceed 1 per tiny house, the site may be subject to TMC Chapter 8.27 Chronic
Nuisance Properties. Where LIHI staff initiates the call to the Police and Fire department
to collaborate toward a remedy it will not count towards the threshold level.
9. Reporting. LIHI agrees to track performance metrics, such as placements of Guests into
permanent housing or referral to addiction treatment programs, as well as any deviations
from the terms of this MOA. This data to be provided by LIHI to the City on a quarterly
basis. Starting from the time the first Guests arrive, LIHI and City staff shall hold
coordination meetings every two weeks for the first three months of the site's operation
to stay ahead of any issues that may arise. After that time, upon mutual agreement of
the parties, those meetings may become less frequent, though no less often than
quarterly. See Management Plan; Attachment B.
10. LIHI's Responsibilities. It shall be LIHI's sole responsibility to operate the Tiny House
Village, including, among other requirements:
a. A LIHI staff member must be physically present at the site at all times.
b. LIHI shall ensure that any damage to any Tiny House caused by Guests through
either negligence, intentional abuse, or accident beyond normal use is repaired in
a timely manner.
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c. LIHI staff, Guests and Visitors shall comply with all health and safety regulations
promulgated by local, state, or federal authorities, specifically including but not
limited to all COVID-related gathering limits and mask mandates.
d. At no time shall LIHI staff, Guests, or Visitors, park overnight outside of the site
boundaries.
11. No Disposal of Wastewater. Under no circumstances may wastewater be discharged
directly to the ground or into a stormwater conveyance. All wastewater shall be discharged
to the greywater discharge point provided on the site or into an approved sewer line.
12. Indemnification. LIHI shall indemnify, hold harmless and defend the City, its officers,
agents and employees, from and against any and all loss, claims, expense and liability
whatsoever arising out of, or in connection with LIHI's exercise of rights hereunder,
except for those losses and claims arising solely from the City's negligence. This
indemnity includes, but is not limited to, all expenses incurred by or for the City, or its
officers, agents or employees, including but not limited to judgments, settlements, costs,
investigation, expenses and attorney fees, including any and all costs associated with
the release of environmental contamination on or near the site. The parties hereto agree
that the City shall not be responsible to LIHI for any property loss or damage done to the
site, whether real, personal or mixed, occasioned by reason of any fire, storm, natural
disaster, or other casualty whatsoever. It shall be LIHI's responsibility to provide its own
protection against casualty losses of whatsoever kind or nature, regardless of whether or
not such loss is occasioned by the acts or omissions of the City, LIHI, third party, or act
of nature.
13. Insurance. LIHI agrees to maintain in force during the operation of the Tiny House Village
and the entire term of this MOA, the following types and coverage limits of insurance, and
as to which the City shall be named as an additional insured (with any endorsement
required by the policy):
Workers Compensation: Statutory Amount
Broad Form Comprehensive $1,000,000 per occurrence
General Liability: $2,000,000 aggregate
Automobile Liability: $1,000,000
Said insurance shall be primary and noncontributory with any other insurance for which
the City is a named insured. All insurance coverages required under this Agreement shall
include a waiver of subrogation against the City for losses arising from work performed by
LIHI. An insurance certificate and all endorsements showing the coverage required under
this section shall be submitted to the City for approval at least annually.
14. Default. Should either party hereto believe that the other has failed to perform an obligation
under this Agreement, it shall deliver written notice to that effect to the other, specifying
the alleged default and giving the other party thirty (30) days to cure such default, unless
a shorter time is specified in this MOA. Thereafter, should the default not be remedied to
the satisfaction of the non -defaulting party, this Agreement may be terminated upon thirty
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(30) days written notice (delivered by certified mail). Within thirty (30) days of termination
of this MOA, the site shall be vacated of occupants. Within thirty (30) days after the site
has been vacated, all Tiny House Village site improvements shall be removed from the
site, including but not limited to Tiny Houses, tents, hygiene trailers, temporary office
structures, and all other real and personal property on the site; in addition, utilities must
be capped.
15. Project Managers. The following individuals are hereby designated as Project Managers
and shall be contacted during regular business hours regarding any issues arising under
this MOA:
For LIHI: Ralph Neis, Director of Special Projects & Operations, Low Income Housing
Institute, 1253 S. Jackson St. Suite A, Seattle, WA, 98144, rneis@lihi.org (206) 957-8043.
16. No Assignment. Nonprofit is prohibited from either assigning or subletting all or any portion
of the site. Should the current property owner sell or convey the site, this MOA shall
terminate within 30 days of such sale or conveyance.
17. Notices. All notices required or permitted hereunder shall be in writing and shall be
delivered personally or sent by certified mail to the person named in Section 15 at the
addresses set forth above or to such other address as LIHI shall notify the City of in writing.
18. No Waiver. No waiver of any provision of this MOA will be valid unless in writing and
signed by the person against whom such waiver is sought to be enforced, nor will failure
to enforce any right hereunder constitute a continuing waiver of the same or a waiver of
any other right hereunder.
19. Complete Agreement. This MOA and attachments thereto set forth the complete
agreement of the parties with respect to the site and the Tiny House Village, and it shall
not be amended or modified except by a further written agreement signed by the parties.
This MOA shall inure to the benefit of and be binding upon the parties hereto and their
respective successors and assigns.
SIGNATURES:
Sharon Lee Date Allan Ekberg Date
LIHI Executive Director Mayor, City of Tukwila
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Attachments
A. Code of Conduct
B. Management Plan
C. Village and Shelter Parking Policy
D. Park Village Site Plan
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Attachment A
LOW INCOME
HOUSING
ErEE
INSTITUTE
Code of Conduct
Tiny House Village and Shelter Program
The people of the Low Income Housing Institute, in order to keep a more harmonious community, ask
that you observe the following Code of Conduct:
VIOLENCE/THREATENING BEHAVIORS
1. Violence and nuisance that offend decency or annoy, injure, or endanger the safety, health,
comfort, or repose of the community will not be tolerated. Please attempt to resolve any
conflict in a peaceful manner. For resolution or if further assistance is needed, please see Village
staff.
2. The use of profane, racist, or sexist language will not be tolerated.
3. Assault, verbal abuse, retaliation, intimidation, or threatening behavior will not be tolerated.
4. Weapons are not allowed in the Village.
DRUGS AND ALCOHOL
1. No alcohol, drugs (including marijuana) are allowed in any public spaces within the Village, or
the surrounding area.
Possession of an open container of alcohol will be sufficient proof of public drinking.
GENERAL
1. All participants must follow all village, City, and State regulations and policies which include but
are not limited to the Pet Policy, Parking Policy, Public Health Codes, Fire Codes, and other rules
and regulations posted in the village.
2. Participants are limited to a six-month stay, with an option of extension up to one year if further
housing barriers exist and there is a continued commitment to engagement with case
management.
3. Visiting hours are posted in the security office and must be done in the community area only.
Per our current COVID-19 Policy, we are not allowing guests and/or visitors in the village at this
time.
4. Every member of the community is required to contribute to the village with hours of service
which will be assigned by village staff each week and will rotate between each tiny house
section.
S. You must respect the peace, comfort, and enjoyment of other villagers. Loud voices, music,
musical instruments, radios, TVs, players, etc. shall be played only during reasonable hours
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between 8:00 am and 10:00 pm. If staff and/or other villagers are disturbed by the volume, it is
too loud.
6. Participants are responsible for the actions of all their household members, guests and pets.
7. Attendance in weekly community meetings are required. Please communicate with staff if you
are unable to attend.
8. Theft is strictly prohibited. Program Participants assumes any and all responsibility for
protecting their belongings from theft which includes keeping their units locked and belongings
secured inside the units. LIHI shall not be responsible for lost or stolen property from the
premises or the common areas.
9. Your unit at the Village must be your primary place to stay while enrolled in the Tiny House
Village program. Using your unit for storage while staying elsewhere will result in a permanent
exit.
10. You must sign in at the security office daily. Three days without signing in will result in your
receipt of an Abandonment Notice and your unit will be cleared of your belongings.
SAFETY
1. Smoke alarms and carbon monoxide alarms have been installed in each unit. Do not tamper
with nor disable.
2. No open flames are permitted in the tiny house units.
3. Smoking must be done in designated smoking areas. No smoking of any kind inside the tiny
house units.
4. No microwaves, propane tanks, unauthorized heaters or big appliances are allowed in any tiny
house unit.
5. For the first month, you will have weekly inspections — and monthly inspections thereafter. A 48
hour notice will be given to each participants prior to the inspection. If Staff believe a potential
health risk exist, LIHI reserves the right to enter your unit to assist or help you to safety.
6. For the safety of the village, an immediate inspection may be required if a maintenance or
safety risk has been identified.
7. You must follow all village, City, and State COVID-19 regulations and policies. Updated COVID-19
policies are posted in the security office.
8. You cannot make any changes to any fixture, wiring, locks, or any other part of the tiny house
unit.
CLEANLINESS
1. Do not store personal belongings or furnishings on decks, porches, or other public areas. No
storage of any kind is allowed outside the Village on adjacent properties. All personal
belongings must be stored inside your designated tiny house unit.
2. Keep your tiny house unit clean at all times
3. Do not place anything behind your front door which will prevent it from opening fully. Staff will
be checking this during monthly inspections.
4. No food is allowed in any of the units unless it is packaged in an air sealed container and
disposed of when finished.
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5. Keep your food labeled and stored in designated space within the refrigerator.
6. One bicycle per person and it must be stored in a designated bike area.
7. All recycling, trash, and compostable/food must be separated and properly disposed of.
8. Use the designated restrooms. Please see your Case Manager if further resources are needed.
9. Tiny House units must be maintained in good order, and any repair problems should be reported
promptly. Pest and bed bug infestation must be reported immediately.
CASE MANAGEMENT
1. Case management participation is required. Please be sure to meet with your case manager at
least two times per month at a minimum.
2. The Case Manager will do Homeless Management Information System (HMIS) surveying and
data entry — in an informed -consent fashion. Within seven days of intake into the Village, new
participants are required to check in with the Case Manager and complete the HMIS Informed
Consent and Demographics forms. HMIS data collection is a requirement our funders.
3. Turning down a viable housing opportunity is a violation of the Service agreement unless it is
determined that the housing opportunity could pose a health, safety or traumatic occurrence to
your household.
4. A Housing Service Plan will be completed as part of your case management requirement.
OTHER
1. All animals must be on a leash when being walked and owners must pick up their animal's
waste. Participants must show proof of up-to-date vaccinations, spay/neutering documentation
within 30 days of intake/move in date. Please refer to the Pet Policy for more information.
2. There will be no feeding of stray animals. Feeding strays will be considered keeping a pet
without permission.
3. No loitering or disturbing neighbors- no trespassing on private property.
4. Participants must use the main entrance for entry and exit.
IF THESE RULES ARE NOT RESPECTED AND ENFORCED, DISCIPLINARY ACTION WILL BE TAKEN, AND
MAY LEAD TO BEING EXITED FROM THE VILLAGE.
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Attachment B
Management Plan
Riverton Park Village
Background
The Low Income Housing Institute (LIHI) develops and manages housing for people who are low-income
and/or homeless, provides technical assistance to communities and other non -profits, and advocates for
housing for all. LIHI provides thousands affordable apartments in the Puget Sound region. The majority
of LIHI housing serves formerly homeless people below 30% of the area median income. LIHI sponsors
over a dozen tiny house villages and multiple enhanced shelters open 24/7 for homeless people as a
crisis response to homelessness. We provide supportive services to move people into long-term housing
and access to healthcare, employment, and education.
LIHI is partnering with King County Department of Human Services and the City of Tukwila to operate a
Tiny House Village at 13832 Military Road S., Tukwila, WA 98168.
Riverton Park Village is located on property owned by the Riverton Park United Methodist Church
("Riverton Park UMC")This site will shelter adults 18 and over in tiny house units that are insulated,
heated, and have a footprint of 8' x 12'. Facilities such as community kitchen, case management office,
and hygiene facility are provided on-site.
LIHI will provide case management, housing navigation, and other supportive services. A certain
percentage of individuals may be frail, chronically homeless, experience mental illness, be chemically
dependent, or living with developmental and physical disabilities. Staff will be present 24/7 to enforce a
code of conduct and provide security, a sense of community, and ensure the well-being of the site and
its relationship with the surrounding community.
Village Management
Day-to-day oversight of operations of the site is done by a team of LIHI staff. This includes a Village
Operations Manager (VOM) and Village Organizers. Staff will be on duty at all times and will assure the
village and its members are safe, accountable, and responsive.
Village Organizers: 24/7 staff presence will be maintained on-site. Village Organizers will be present
during evenings, overnight, and on weekends when the Village Operations Manager and Case Managers
are not working. This includes up to 5 staff working full and part-time. They will be responsible for
ensuring the peace, controlling the entrance to keep the village safe, preventing unwanted visitors,
keeping the village organized, responding to emergencies, serving as a point for community contact
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during their shifts, and other duties. They will do perimeter checks and patrol the area at least every
hour during their shifts.
Village Operations Manager: One FTE Village Operations Manager will be assigned to manage
operations and supervise staff at the site. The Village Operations Manager provides management
oversight and program supervision and ensures that procedures and policies are followed. The position
works with program participants and staff to maintain the site in a clean and organized state. The Village
Operations Manager will also conduct inventory, order supplies, inspect the site, establish relationships
with the community, and hire, train, and supervise on-site LIHI staff. The Village Operations Manager
will be supervised by LIHI Upper Management. The Village Operations Manager will work collaboratively
with LIHI's supportive services team to provide case management, housing search, employment,
behavioral health, and other services.
Case Managers: The Case Managers are responsible for establishing relationships with the community
resources, providing informal counseling, providing information and referral assistance to clients, and
coordinating community -building activities. The Case Managers will be working and problem -solving
with the clients of the Village daily. One FTE Case Manager will be dedicated to the Tiny House Village
site. The focus will be moving the clients into permanent housing and providing supportive services. See
Supportive Services Plan.
Basic Rules/Code of Conduct
Riverton Park Village has an initial and basic set of rules which are part of an Intake Form. One copy of
this form is given to all new program participants to read and retain, while a second copy is kept by
management as a record of the intake and agreements made at that time. For guests with limited
English proficiency and/or literacy limitations, LIHI staff will arrange for appropriate translation and/or
interpretation services to ensure the guests fully understands the code of conduct within three days of
the initial intake.
This intake packet, the basic rules it establishes, and many of the policies and procedures already
created are available upon request from the LIHI management team.
Program Participant Rights
No program participant will be discriminated against for belonging to a class of citizen protected by the
City, State, or Federal government. All program participants have the right to speak freely and pursue
established rights to appeal without fear of retaliation.
Screening
The Manager conducts a National Sex Offender Registry and WA Sex Offender search to determine if the
client can be admitted. After it is determined that the client is not a sex offender, the manager assesses
the client's mental health status, physical health status, and drug and alcohol dependency based on the
client's self-assessment. If the manager feels that the client can be successful in the village, the two
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complete an intake and the client is walked to their house, given the key, presented with a hygiene kit
and welcomed home. There is the expectation that each client will complete a daily chore, meet twice a
month with a Housing Case Manager with the intention of pursuing permanent housing, sign in daily at
the front desk and attend community meetings when it is safe to do so
Intake Process
The Village Operations Manager will complete the intake process and assist in filling out intake forms
with new program participants who are referred to the village. Staff will provide orientation to new
participants.
Visitor Policy
Prearranged tours, drop-offs of donations, and food deliveries are very welcome. Program participants
may only have guests or personal visitors in the common areas between the hours of 9:00 am and 7:00
pm. All visitors will be required to sign in and out of the village. Per our current COVID-19 Policy, we are
not allowing guests and/or visitors at the village at this time.
Tours
Tours of the village should be arranged with the LIHI Management Team. LIHI Management Team will
contact the Village Operations Manager for the site to ensure that planned tours are occurring at an
acceptable time and that LIHI staff will be available to assist.
Media
Media is not allowed in the Village. Any media inquiries regarding the Village should be directed to the
LIHI Management Team.
Village Security
At least one LIHI staff will be on-site at any one time, with shifts operating 24 hours a day. The
community and villagers are given phone and email contact info to reach on-site staff. The VOM and
Village Organizers are key to keeping the village safe.
While the goal of this program is to not exit participants to homelessness, if anyone on the premises is
violating rules that the Village Operations Manager or Village Organizer can reasonably conclude brings
immediate danger to other program participants, they must be required to leave the village. Efforts will
be made to find a suitable place for the person to move to if they are exited from the village.
Progressive discipline will be employed as appropriate for minor infractions. Serious violations of the
Code of Conduct may lead to exits. Individuals who are exited from the village must leave the village as
directed.
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Violations of a serious nature may include calling the police to take immediate action.
This includes those who are committing or threatening to commit acts of violence that will require a call
to the police.
Village Organizers and/or the Village Operations Manager will escort offenders and those at risk of
violent behavior out of the village if it can be safely done. Staff will report to 911 exited program
participants who are loitering or trespassing.
The Case Managers will be notified of the steps management will take as part of the progressive
discipline process. If ultimately an exit is in order, the exit should not start in the evenings or weekends
unless needed for the immediate safety of other Village residents or the surrounding community—as it
will be difficult for the individual(s) to secure shelter unless if there is an immediate need to issue an
exit.
LIHI staff have access to cell phones and are authorized to call 911 for police or fire assistance. No one is
prevented from calling 911 when needed.
LIHI staff will notify the LIHI Management Team of any safety incidents involving:
• Any situation requiring emergency services (Police or Fire Transport)
• Assault on staff
• Staff injury on the job
• Program Participant injury
Within one business day of the incident occurrence.
Program Participants may make limited local calls for work, services, or family using the village phone
located at the security office. Incoming calls for participants will usually require LIHI staff to take names
and numbers to pass on later to the participant.
Village Organizers will stay on their post until their replacement has arrived or a member of the LIHI
Management Team has been informed. In the event of an emergent issue where a staff member is
unable to wait for a replacement, LIHI Management Team will have someone on site within two hours in
order to ensure 24/7 staffing.
Security Design
The Security Office at the entrance will provide visibility inside the village and out. Security cameras will
be installed. An emergency exit is provided at the side of the village.
Community Self -Help
Program participants will be asked to contribute a certain number of hours per week for the benefit of
the village. This includes tasks such as kitchen duty, recycling, sorting donations, litter pick-up, yard
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work, and trips to the food bank, gardening, etc. Reasonable accommodation will be made for those
who are too frail or sick. Program participants are asked to attend weekly meetings in the community
space to discuss how the village is operating and to develop a sense of community. Problems, solutions,
announcements, and community activities will be discussed.
Health and Public Health
LIHI will be using the Sanctioned Homeless Encampments Initial Planning and Management Checklist as
a guide during the initial setup and management of the village. We will schedule and participate in
walkthroughs by Public Health Department workers upon request. Our management team has extensive
knowledge and experience in ensuring the health and safety of the clients which will be applied to the
site.
All kitchen items and foods will be stored in rodent -proof containers. LIHI staff will conduct daily site
inspections to ensure that everything is clean and well -organized. Program participants will be
responsible for keeping the kitchen, the dumpster area, toilets, and community areas clean at all times.
In addition:
• Bait stations will be maintained on a regular schedule through a contact with a pest
control company.
• Drinking water will be available in the kitchen.
• LIHI staff will ensure that all food and perishable goods are stored properly.
• LIHI staff will conduct weekly site inspections and monthly unit inspections to ensure
that best practices and expectations are met.
Village Organizers at the site will cover not only the security obligations described above, but additional
assistance with village clean-up, unit turns, bag and tags, emptying trash cans, and other duties. The
Village Organizers will also ensure that the perimeter of the site is clear of any litter at all times. The
Village Organizers will ensure that any litter or refuse piles adjacent to or in the area of the Village with a
proven nexus to the Village will be addressed and removed within two days of being notified by the City.
Fire Department—City and Fire Department employees have been, and will continue to be, welcome to
enter the Village to observe fire safety issues and offer advice and suggestions on how to prevent fire
hazards. The village will have fire extinguishers placed throughout the site and will also have a
designated smoking area. The tiny house units will have smoke detectors and carbon monoxide
detectors which will be inspected by management monthly. A first aid kit will be stored on site.
Coordination and Communication: LIHI Management Team determines policies, rules, and operating
principles, and takes responsibility for running the site. LIHI and village staff will hold a meeting at least
once every two weeks to discuss problems, act on solutions, and share information. For issues that
require immediate actions, LIHI Management will approve solutions and meet on-site (if needed) to take
necessary actions within 24 hours.
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All participants are expected to report all issues and problems on-site to the Village Organizers/Village
Operations Manager. The Village Organizers will report all issues and concerns to the Village Operations
Manager who will make sure that all issues are resolved in a timely manner.
Services, Case Management and Data Collection
LIHI maintains streamlined access to housing resources that are available to those who qualify. LIHI will
provide Case Managers who have experience working with the homeless population including the
chronically homeless and people living with drug/alcohol problems. The Case Managers will provide on-
site information and referral services, employment counseling, and will assist in applying for housing and
services.
LIHI will provide a count of program participants in the site to funders as requested. This list will also
account for any exits from the site with an explanation of the exit (ie, into housing, return to
homelessness, etc.)
HMIS Protocols
The LIHI Case Managers will do HMIS surveying and data entry—in an informed -consent fashion—with
all program participants. Within seven days of intake into the village, new participants will check in with
the Case Managers and complete the HMIS Informed Consent and Demographics forms. All data entry
will be done by LIHI.
Amenities
Faith -based and community groups will be invited to prepare and serve meals on a weekly schedule.
Other amenities will include the kitchen and food preparation area, toilets, showers, laundry, outside
smoking area, and community space.
The kitchen area will be furnished with equipment and appliances which includes refrigerators, freezer,
sink, coffee maker, and microwave. Outdoor grills will be provided. A supply of cutlery, plates, bowls,
food, and cups will be available. They will be disposable products. Simple food staples such as peanut
butter, salt, and bread will be available.
Tiny Houses (sleeping structures1
Tiny Houses purchased, built, or donated to LIHI are the property of LIHI. Program participants are to
keep the tiny houses habitable, clean, and safe. Each tiny house will have a heater/fan, smoke/CO2
detector, outlet, and light. No smoking of any kind, candles, cooking or fires, hairdryers, food, and
appliances (other than the heater that we provide) are allowed in the tiny house units. No hoarding is
allowed. No storage of personal belongings is allowed outside the tiny house units.
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Community Relations & Grievances
LIHI provides clear contact information for neighbors. Communication with LIHI starts with contacting
the Village Organizers or Village Operations Manager.
Complaints are received by Village Operations Manager who must record all pertinent information
received. Upon request, the complainant will be informed of any resolution of the complaint. The
Village Operations Manager will retain a log of any complaints, including any proposed, pending or
resolution to each complaint and share them with the City at the regular coordination meetings.
If an immediate solution cannot be provided simply by the Village Organizers or the Village Operations
Manager, it is taken to the LIHI Upper Management to resolve.
Internal Grievance Process—The Low Income Housing Institute has an established internal grievance
process.
The grievance policy will be posted in the common area and additional copies will be available upon
request. This will ensure that every member of our community is aware of the grievance process. LIHI
staff will also provide information to all program participants on the grievance process. LIHI
Management Team will discuss all issues, complaints, and grievances in a timely manner.
All program participants are expected to report issues and problems to the Village Organizers or the
Village Operations Manager. Village Organizers will report all issues and concerns to the Village
Operations Manager who will make sure that all issues are resolved in a timely manner.
Program participants should discuss their concerns with the Village Organizers or with the Village
Operations Manager. We encourage everyone to put their concerns in writing so LIHI Management can
address them effectively. Staff will investigate the complaint to determine the factual elements and
make a determination as to the best approach to deal with the issue. Staff will review the grievance and
clarify any missing or ambiguous issues with the program participants. Similar to external complaints
discussed above, the Village Operations Manager will retain a log of any grievances, including proposed,
pending or resolution to each grievance and share them with the city at the regular coordination
meeting.
If the complainant is not satisfied with the decision or outcome of the resolution by staff, or if the
grievance or issue involves site staff, they may contact LIHI Management Staff, Alexandra Price
(Supportive Services) at alexandra.price@lihi.org. LIHI Management Staff actions or decisions can be
appealed by writing to the Director of Special Projects & Operations; Ralph Neis, Low Income Housing
Institute, 1253 S Jackson St Suite A, Seattle, WA 98144.
Community Advisory Committee
The Community Advisory Committee (CAC) will be formed to bring LIHI staff together with neighbors
and local businesses representatives who are invested in the success of the program. The City will
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designate a primary and alternative staff member to serve on the CAC. Each month, The LIHI
Management Team will present statistics relating to current occupancy and talk about success stories
and various projects they are working on to enhance the experience of the community. If necessary, CAC
members and other community members will be given an opportunity to present concerns; LIHI will
acknowledge problems that may have arisen and discuss solutions. If the CAC and LIHI are unable to
agree on remediation efforts for such concerns, LIHI will engage a dispute resolution resource to
facilitate resolution. Committee members also discuss ways in which they can support the staff and
participants of the village.
Maintenance and Repairs
Program participants must inform the Village Organizers or the Village Operations Manager of any issues
regarding repair and maintenance. The On-site staff will fix or resolve basic work orders and other
maintenance and repairs are completed by LIHI Staff members dispatched from the LIHI Main Office.
The Village Operations Manager submits a Maintenance Request and it then gets routed to an
appropriate technician. Requests are prioritized and completed in a timely manner based on the severity
of the problem.
Donations
Donations of household items (bedding, towels, coats, etc.) are accepted anytime at the on-site security
office of the village. To comply with the Public Health, some kitchen items such as dishware, silverware,
and other reusable ceramic tableware are not accepted in the village. All monetary donations must go
through the LIHI Main Office located at 1253 S Jackson St Suite A, Seattle, WA 98144 or online at
www.lihi.org.
16
48
Attachment C
LOW INCOME
NOUSING
gral
INSTITUTE
THV and Shelter Parking Policy
As a Program participant of the LIHI Tiny House Village and Shelter Program, I understand that
the Permit Parking Policy will be enforced effective May 15, 2022. This means that only
Program participants' registered vehicles are allowed to park in the property. This policy
includes Program participants as well as guests, visitors, other family members, and outside
service providers.
Vehicle Information:
Unit Number:
Phone Number:
License Plate #:
Make/Model/Year:
Color:
Is the vehicle registration current? Y or N
Is the vehicle registered in your name? Y or N
If not, who is the legal owner of the vehicle?
Legal Owner Phone:
Legal Owner Email:
Parking Rules and Regulations:
1. Program participants are allowed one (1) vehicle per person.
2. All vehicles must be registered with the Village/Shelter Operations Manager (VOM).
3. All vehicles must be inside the parking lot perimeter and MUST have a valid parking
sticker.
4. The sticker is non -transferable to a different vehicle. It can only be used for the vehicle
for which it was assigned. A new sticker will be issued for a vehicle change, after it is registered
with the VOM.
5. Program participants may not receive or save parking spots.
6. You may NOT park on any curb, fire lane, sidewalk, or spot assigned with reserved
parking. You must park in the designated parking lot only.
7. You may not double park perpendicularly or diagonally behind any other vehicle.
8. There is no overnight sleeping in vehicles, by anyone, regardless of their registration
with the VOM.
9. All vehicles must be in proper working order, or they will be removed from the property.
10. All vehicles must be licensed and registered per State of Washington rules and
regulations.
17
49
11. No car repairs are to be made on the premises including minor maintenance.
12. Program participants shall not allow an inoperable vehicle to remain on the property for
more than 48 hours.
13. Recreational vehicles and campers are not permitted to park in the parking area.
14. If your vehicle is towed, due to non-compliance with this Permit Parking Policy, you are
100% responsible for the cost to recover the vehicle.
Bicycle Policy: 1) Program participants are allowed to have only one bicycle per person. 2) All
bicycles must be stored in the community bike rack.
Program Participant Name: Operations Manager Signature
Program Participant Signature: Date
Date
50
18
Attachment D
This attachment is an interim site
plan subject to change that may
be required from city department
input or site survey data.
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