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Home My WebLink AboutSpecial 2022-06-27 Item 3G - Contract Amendment #5 - Public Safety Plan: Public Works Fleet & Facilities Design and Construction Services with SHKS Architects for $130,000 ----------------------------------Initials --------------------------------- Meeting Date Prepared by Council review 06/27/22 JR ITEM INFORMATION HP06/27/22 SS:OAD: ARI ONNEKANTI TAFF PONSOR RIGINAL GENDA ATE Public Works Fleet and Facilities Tenant Improvement Project AIT GENDA TEM ITLE Contract 18-197, Amendment No. 5 C Discussion Motion Resolution Ordinance Bid Award Public Hearing Other ATEGORY Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Ɏ S Council Mayor HR DCD Finance Fire TS P&R Police PW Court PONSOR S SHKS Architects is performing architectural design and planning services for the Public PONSORS S Works Project as part of the Tukwila Public Safety Plan. Amendment No. 5 is for services UMMARY which includes design and construction oversight for the roofing enhancement, envelope painting/repair, and addition of detached storage buildings at the Public Works Fleet and Facilities property. Council is being asked to approve Amendment No. 5 with SHKS Architects in the amount of $130,000.00 with a total contract amount of $1,056,390.00. R EVIEWED BY Trans&Infrastructure CommunitySvs/Safety Finance Comm. Planning/Economic Dev. LTAC Arts Comm. Parks Comm. Planning Comm. 06/21/22KK DATE: COMMITTEE CHAIR: ATE RULLER RECOMMENDATIONS: Public Works Department S/A. PONSORDMIN C Unanimous Approval; Forward to Special Consent Agenda OMMITTEE COST IMPACT / FUND SOURCE AB AR ER XPENDITURE EQUIRED MOUNT UDGETEDPPROPRIATION EQUIRED $ 130,000.00 $$ 10,750,008 0.00 Fund Source: #®¬¬¤³²Ȁ MTG. DATE RECORD OF COUNCIL ACTION 06/27/22 MTG. DATE ATTACHMENTS 06/27/22 Informational Memorandum dated 06/17/22 SHKS Architects Amendment No. 5 SHKS Architects Scope of Work and Fee EXHIBIT A Minutes from T Committee meeting of 06/21/22 239 240 INFORMATIONAL MEMORANDUM Transportation and Infrastructure Services Committee TO: Hari Ponnekanti, Public Works Director / City Engineer FROM: Justine Kim, Senior Project Manager, Shiels Obletz Johnsen, Inc. BY: Mayor Allan Ekberg CC: June17, 2022 DATE: Public Works Fleet and Facilities Tenant Improvement Project SUBJECT: Project Number91630601, Contract 18-197,Amendment No. 5 ISSUE Approve Amendment No. 5toContract No. 18-197 with SHKSArchitectsfor the Public Works Fleet and Facilities Tenant Improvement Project. BACKGROUND Plan. This project was most recently updated in the 2021-2022 Adopted Budget. The City chose a site in 2017, purchased properties in 2018 and began Phase 1 design and construction in 2019. Additional funding is needed for the Public Works Fleet and Facilities Tenant Improvement Project (Phase 1 of the Public Works Shop) of $1 million to complete exterior work (roofing work, exterior envelope,and covered storage), as was discussed at Transportation and Infrastructure Services Committeeon April 4, 2022. At the April 11, 2022 Committee of the Whole meeting, Council provided their consensus to proceed with this funding plan as outlined.This amendment is one of the steps in proceeding with the funding plan, specifically related to architectural services. TheCity of Tukwila hired SHKS Architectsto perform architectural design and planningservices forthe Public WorksProjectas part ofthe Tukwila Public Safety Plan, in the amount of $299,997.00.Amendment No. 1 was for additional services and fees for preparing permit and bid documents, obtaining demolition permits, and construction contract administration for the demolition of two existing buildings on the City of Tukwila Public Works future site, in the amount of $16,500.00.Amendment No. 2 provided Schematic Design, Design Development, Construction Documents, Bidding, Construction Administration, and Project Closeout services related to Public Works project in the amount of $570,768.00. Amendment No. 3 provided continued construction administration time beyond basic services,in the amount of $39,125.00.Amendment No.4 was a no cost, time extension amendment to extend the contract end date to December 31, 2022. ANALYSIS Amendment No. 5is for services which includes design and construction oversight for the roofing enhancement, envelope painting/repair,and addition of detached storage buildings at the Public Works Fleet and Facilities property.These services will include preparing design, permit (as applicable) andRequest for Change Order Proposaldocuments for the Tukwila Public Works Shops roofing enhancement, envelope painting/repair and detached storage buildings project. FISCAL IMPACT The expenditures associated with these tasks are anticipated and are included in the Council approved project budget. SHKS Architectshas provided an hourlycost, not to exceed $130,000.00,to perform the additional servicesin Amendment No. 5.Thetotal contract amount will now be $1,056,390.00. 241 INFORMATIONAL MEMO Page 2 A.Original Contract Master Planning & Programming$299,997.00 B.Amendment No. 1 Bid documents, demolition permits & $16,500.00 construction contract administration C.Amendment No. 2 Schematic Design, Design Development, $570,768.00 Construction Documents, Bidding, Construction Administration, and Project Close-Out D.Amendment No. 3 Additional Construction Administration, $39,125.00 Tukwila Public Works Scope additions/revisions E.Amendment No. 4 No Cost, Time Extension Only$0.00 F.Amendment No. 5 $130,000.00 Design/Construction oversight for Roofing Enhancement, Envelope Repair, Addition of Detached Storage Buildings New Contract Amount$1,056,390.00 RECOMMENDATION Council is being asked to approve Amendment No. 5 to Contract No. 18-197 with SHKS Architects in the amount of $130,000.00and to consider this item on the Consent Agenda of the June 27, 2022, Special Council Meeting. Attachments: SHKS ArchitectsAmendment No. 5 SHKS Architects Scope of Work and Fee EXHIBIT A 242 Agreement Number: 18-197(e) City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 CONTRACT FOR SERVICES Amendment No. 5 Between the City of Tukwila and SHKS Architects That portion of Contract No. 18-197 between the City of Tukwila and SHKS Architects is hereby amended as follows: Section 1 Project Designation: The Consultant is retained by the City to perform Architectural Design, Planning and Close-Out services in connection with the project titled Tukwila Public Works Facility project (“Project”) . Section 2 Scope of Services: The Consultant agrees to perform the services, identified on Exhibit “A” attached hereto, including the provision of all labor, materials, equipment and supplies. Section 4 Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: Payment for the work provided by the Consultant shall be made as provided on Exhibit "A" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $1,056,390 (including estimated expenses) without express written modification of the Agreement signed by the City. The total fee for additional services related to Amendment No. 5 are $130,000. All other provisions of the contract shall remain in full force and effect. Dated this ________ day of ___________________________, 2022 CITY OF TUKWILA CONSULTANT _ Allan Ekberg, Mayor Jonathan Hartung, Principal ATTEST/AUTHENTICATEDAPPROVED AS TO FORM Christy O’Flaherty, MMC, City ClerkOffice of the City Attorney Page 1 of 1 CA Revised December 2016 243 FYIJCJU!B 244 FYIJCJU!B ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ 245 FYIJCJU!B ¸ ¸ ¸ ¸ ¸ 246 FYIJCJU!B 247