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Home My WebLink AboutCOW 2022-07-11 Item 4B - Resolution - Amend Res #2022 Exhibit A "Rules of Procedure of the Tukwila City Council" Regarding Remote AttendanceITEM INFORMATION STAFF SPONSOR: LAUREL HUMPHREY ORIGINAL AGENDA DATE: 7/11/22 AGENDA ITEM TITLE Resolution amending Exhibit A, Rules of Procedure of the Tukwila City Council, of Resolution 2022 CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date 7/11/22 Mtg Date Mtg Date 7/18/22 Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor Admin Svcs DCD Finance Fire P&R Police PW SPONSOR’S SUMMARY Resolution updating City Council Rules of Procedure to allow remote meeting attendance pursuant to Engrossed Substitute House Bill 1329. REVIEWED BY Trans&Infrastructure Svcs Community Svcs/Safety Finance & Governance Planning & Community Dev. LTAC Arts Comm. Parks Comm. Planning Comm. DATE: 4/11 & 5/9 COMMITTEE CHAIR: QUINN RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 7/11/22 7/18/22 MTG. DATE ATTACHMENTS 7/11/22 Informational Memo dated 7/1/22 Draft resolution Minutes from the Finance & Governance Committee meeting of 4/11/22 Minutes from the Finance & Governance Committee meeting of 5/9/22 7/18/22 COUNCIL AGENDA SYNOPSIS ----------------------------------Initials --------------------------------- ITEM NO. Meeting Date Prepared by Mayor’s review Council review 7/11/22 LH 7/18/22 LH 4.B. 29 30 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Committee of the Whole FROM: Laurel Humphrey, Legislative Analyst DATE: July 1, 2022 SUBJECT: Council Rules Update – Remote Meeting Attendance ISSUE Update Council Rules allowing remote meeting attendance pursuant to Engrossed Substitute House Bill 1329. BACKGROUND The Washington Legislature passed Engrossed Substitute House Bill 1329 which amended the Open Public Meetings Act with minimal impact to Tukwila. Staff briefed the Finance & Governance Committee on these changes in April, including the issue of remote attendance at City Council meetings. Per ESHB 1329, City Council members are now allowed to participate in meetings remotely, even in times of non-emergency, if their Rules of Procedure allow. Tukwila’s current City Council Rules of Procedure only allow for remote attendance at a meeting that is fully remote by all members as a result of an emergency. The Finance & Governance Committee requested that staff prepare an amendment to address ESHB 1329. The Committee agreed that in- person attendance is an important part of public service but acknowledged that individual circumstances may warrant occasional virtual attendance, and the city has successfully implemented the technology to allow this. The Committee reviewed staff’s proposal in May and requested the addition of language addressing pandemic related quarantine. The attached resolution proposes language allowing a Councilmember’s remote attendance at Regular and Committee of the Whole meetings in times of non-emergency, but with limitations. The City Council’s Rules of Procedure are intended to be flexible and periodically revisited to account for best practices, changes to state law, and emerging needs. Staff suggests a more thorough review of the full Rules of Procedure in 2023, a non-budget year. RECOMMENDATION Staff is seeking Council direction on the draft resolution. ATTACHMENT Draft resolution 31 32 CC:\Legislative Development\City Council—Rules of Procedures re remote meetings 6-30-22 LH:bjs Review and analysis by Barbara Saxton Page 1 of 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AMENDING EXHIBIT A, “RULES OF PROCEDURE OF THE TUKWILA CITY COUNCIL,” OF RESOLUTION NO. 2022 REGARDING REMOTE ATTENDANCE AT MEETINGS, REVISING RULE II.G., “REMOTE MEETINGS.” WHEREAS, Chapter 35A.11.020 RCW gives the City Council of each code city the power to organize and regulate its internal operations within the provisions of Title 35A RCW; and WHEREAS, the City Council seeks to periodically update its meeting and other business procedures to align with state law, the current environment and modern best practices; and WHEREAS, in 2022 the Washington State Legislature passed Engrossed Substitute House Bill 1329 which allows members of a governing body to participate remotely in a meeting during a non-emergent period; and WHEREAS, during the COVID-19 pandemic emergency and pursuant to Governor’s Proclamation 20-28, the City Council implemented virtual public meetings that allowed City business to continue with all members being remote; and WHEREAS, with the expiration of Governor’s Proclamation 20-28 the City Council has continued hybrid meetings allowing both in-person and remote attendance; and WHEREAS, the City Council recognizes the value of in-person attendance at meetings as an integral part of public service, yet intends for the Rules of Procedure to allow the flexibility of remote meeting attendance under limited circumstances and in accordance with the Washington State Open Public Meetings Act; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Exhibit A, “Rules of Procedure of the Tukwila City Council,” of Resolution No. 2022 is amended to revise Rule II.G., “Remote Meetings,” as follows: G. Councilmember Remote Attendance at Meetings 1. In the event of an emergency as declared by the City, State and/or Federal government, the City Council may arrange for electronic participation at a Regular Meeting, 33 CC:\Legislative Development\City Council—Rules of Procedures re remote meetings 6-30-22 LH:bjs Review and analysis by Barbara Saxton Page 2 of 2 Committee of the Whole, Special Meeting, Executive Session, Retreat, standing committee meeting, or work session. 2 a. During a fully-remote meeting, Councilmembers may attend by phone or other electronic means that allow all participants to hear one another. 3 b. Fully-remote meetings are open to the public and arrangements must be conducted such that the public can hear the meeting while it is occurring, subject to the requirements of RCW 42.30. 2. In times of non-emergency, the City Council recognizes the value of in-person attendance at meetings as integral to public service. However, remote attendance by a Councilmember not physically able to be present, whether for all or part of a meeting, is allowed subject to the following provisions: a. Councilmembers may attend remotely a maximum of five Regular or Committee of the Whole meetings per calendar year; provided the Council may, by majority vote, allow a Councilmember to attend additional meetings remotely in excess of five per year due to medical or other factors beyond the individual’s control. b. A Councilmember planning to attend a meeting remotely should notify the Legislative Analyst and/or Council President no later than two hours prior to the meeting start time or 15 minutes prior to an emergency meeting. c. A Councilmember attending remotely will be marked present, counted toward a quorum, and can vote just as if physically present. d. If a Councilmember’s virtual connection should become lost during the meeting, the meeting should continue unless quorum is no longer met. A Councilmember’s loss of a virtual connection will not be counted toward the maximum limit described in Section 2.a. e. Councilmembers are expected to follow current pandemic quarantine procedures as recommended by Public Health – Seattle & King County. Remote attendance for this purpose will not be counted toward the maximum limit described in Section 2.a. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this _________ day of ______________________, 2022. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Thomas McLeod, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Office of the City Attorney 34 City of Tukwila City Council Finance & Governance Committee Meeting Minutes April 11, 2022 - 5:30 p.m. - Electronic Meeting due to COVID-19 Emergency Councilmembers Present: Staff Present: De'Sean Quinn, Chair; Kate Kruller, Cynthia Delostrinos Johnson Rachel Bianchi, Laurel Humphrey, Tony Cullerton, Vicky Carlsen, David Rosen, Niesha Fort -Brooks Chair Quinn called the meeting to order. I. BUSINESS AGENDA A. Changes to the Open Public Meetings Act Staff updated the Committee on recent changes to the OPMA arising from Engrossed Substitute House Bill 1329. Item(s) for Follow-up: Prepare a potential amendment to the City Council Rules of Procedure regarding remote attendance at Council meetings. Committee Recommendation Return to Committee. B. 2022 Committee Work Plan Committee members and staff discussed the anticipated work of the year. Item(s) for Follow-up: Add ARPA discussion to 2nd Quarter Committee Recommendation Unanimous approval. Forward to March 28, 2022 Committee of the Whole and Special Meeting. C. 2023/2024 Biennial Budget Outreach Staff updated the Committee on plans for public outreach on the 2023/2024 Budget. Councilmembers provided feedback. Committee Recommendation Return to Committee. MISCELLANEOUS 1. Staff provided an update on the potential for the Consumer Price Index (CPI) to be as high as 9 or 10% for next year, which will have significant impact to the budget. 35 City of Tukwila City Council Finance & Governance Committee Meeting Minutes May 9, 2022 - 5:30 p.m. - Electronic Meeting due to COVID-19 Emergency Councilmembers Present: Staff Present: De'Sean Quinn, Chair; Kate Kruller, Cynthia Delostrinos Johnson Rachel Bianchi, Laurel Humphrey, Niesha Fort -Brooks, David Rosen, Vicky Carlsen, Tony Cullerton, Hari Ponnekanti, Nora Gierloff Chair Quinn called the meeting to order. I. BUSINESS AGENDA A. Discussion on Remote Attendance At Council Meetings Staff presented a proposed amendment to the City Council Rules of Procedure to address remote attendance in times of non -emergency. Committee members discussed the changes as well as the merits of attending or not attending virtually while away on other business. Item(s) for follow-up: Add language addressing pandemic related quarantine Present options for COW discussion. Committee Recommendation Forward to Committee of the Whole. B. Budget Outreach Staff shared a draft presentation to be shared with the community as well as demonstrated the "Balancing Act" tool. Councilmembers offered feedback. Committee Recommendation Forward to Committee of the Whole. MISCELLANEOUS The meeting adjourned at 6:24 p.m. Committee Chair Approval Minutes by LH 36