HomeMy WebLinkAboutReg 2022-07-18 Item 5D - Purchase - Golf Carts for Foster Golf Course for $60,556ITEM INFORMATION
STAFF SPONSOR: DAVID ROSEN ORIGINAL AGENDA DATE: 7/18/22
AGENDA ITEM TITLE Proposed purchase of 11 golf carts by the Foster Golf Links Fund (411)
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date Mtg Date 7/18/22 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR Council Mayor Admin Svcs DCD Finance Fire P&R Police PW
SPONSOR’S
SUMMARY The Foster Golf Links Cart Replacement Program is designed to maintain an adequate fleet
of power carts, which both enhance customer satisfaction at the course and provide a
sizable revenue source to the 411 Fund. The proposed purchase of 11 carts allows the fleet
to remain serviceable both in number and condition of carts. Committee is being asked to
consider and approve the proposed purchase so it may be sent to the regular council
meeting consent agenda on 7/18/22.
REVIEWED BY Trans&Infrastructure Svcs Community Svcs/Safety Finance & Governance Planning & Community Dev.
LTAC Arts Comm. Parks Comm. Planning Comm.
DATE: 7/11/22 COMMITTEE CHAIR: HOUGARDY
RECOMMENDATIONS:
SPONSOR/ADMIN. Parks & Recreation Department
COMMITTEE
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$60,556 $40,000 $0
Fund Source: FOSTER GOLF LINKS FUND (411)
Comments: Enterprise Fund, no additional General Fund dollars being sought
MTG. DATE RECORD OF COUNCIL ACTION
7/18/22
MTG. DATE ATTACHMENTS
7/18/22 Informational Memordanum dated 7/5/22
City of Tukwila 21-22 Biennium Budget Page 310
Pacific Golf & Turf Quote valid until 8/31/22
Minutes from the 7/11/22 Community Services & Safety Committee
COUNCIL AGENDA SYNOPSIS
----------------------------------Initials --------------------------------- ITEM NO.
Meeting Date Prepared by Mayor’s review Council review
7/18/22 DR
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5.D.
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City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Community Services & Safety Committee
FROM: Tracy Gallaway, Parks & Recreation Director
BY: David Rosen, Parks & Recreation Fiscal Analyst
CC: Mayor Ekberg
DATE: July 5, 2022
SUBJECT: 2022 Foster Golf Links Cart Purchase
ISSUE
Approval of a capital purchase for Foster Golf Links (FGL).
BACKGROUND
As part of the 2021-2022 biennial budget, the Foster Golf Links Cart Replacement Program was
approved. Staff is seeking Council approval for the following purchase in line with this program.
DISCUSSION
The 2021-2022 biennial budget included the purchase of 8 carts at a price of $40,000. Due to
recent theft of multiple carts, Foster Golf Links has obtained a quote for an order of 11 new carts,
the additional three being necessary to maintain a properly stocked cart fleet after 3 were stolen
earlier this year.
Upon arrival, Foster Golf Links is trading in 8 used carts. After final review of trade-in value of the
used carts, the final price for the new carts is estimated to be $60,556. Payment for the carts is due
on delivery, which is expected to be in April of 2023.
This final price exceeds the original $40,000 budgeted not only due to a higher number of carts
being purchased, but also because of inflationary pressure on equipment prices. At this time Foster
Golf Links staff is working towards receiving insurance payout for the 3 stolen carts and has
postponed other equipment purchases until next biennium as well to allow for the increased cost of
this purchase.
RECOMMENDATION
The Committee is being asked to approve the above Cart Replacement Plan purchase and
send it to the Consent Agenda at the July 18, 2022 Regular Meeting.
ATTACHMENTS
A. 2021-2022 Golf Budget Page 310
B. Pacific Golf & Turf Fleet Golf Car Proposal (Expires 8/31/22)
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Continue to employ player engagement through marketing and clinics. Strategic Goals 2, 3, &
4. PROS Plan Goals 2, 3, 4, & 5.
Reduce chemical and fertilizer expenditures through turf management and watering practices.
Strategic Goal 4 & 5. PROS Plan Goals 4 & 5.
2021-2022 Indicators of Success
Maintain rounds of play above 46,000 per year.
Attract new customers.
Improved satisfaction with equipment.
Better drainage on course, reduced soft spots, and healthier turf.
Increased use of carts on course (not regulated to cart path only) during shoulder months.
Cart Replacement Program
To provide a consistent and quality golfing experience for the customer, Foster Golf Links has
included funding in the budget for the purchase of EZGO golf carts. The purchase of EZGO golf
carts supports the cart replacement program which was restarted in 2019. The program ensures
the service lives of our aging fleet of carts does not exceed 9 years and reduces excessive
maintenance cost. The budget includes EZGO cart purchases as follows:
Year Equipment Price
2021 17 EZGO Carts $80,000
2022 8 EZGO Carts $40,000
As part of the purchase in 2021, 19 of the oldest carts will be traded-in and 7 carts in 2022.
Fleet Program (Maintenance Equipment)
In 2020 Foster Golf Links maintenance assumed responsibility for the management of fleet
program to allow for replacement of equipment on an as needed basis via a one in one out
methodology. Equipment is evaluated annually for life expectancy based on condition and need
for repairs. The fleet plan is a sustainable plan and allows for the following :
Year Equipment Price
2021 Rough Mower $80,000
2021 Reel Grinder $54,000
2021 BedKnife Grinder $31,000
2021 Aerator $25,000
2021 Tractor and Backhoe $44,000
2022 Fairway Mower $65,000
2022 Utility Cart $12,000
2022 Blower $10,000
Total $321,000
2021 - 2022 Biennial Budget City of Tukwila, Washington
310
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SPOKANE WASHINGTON
6206 E TRENT AVE BLSG 2 SUITE A
SPOKANE VALLEY, WA 99212
(509) 879-5117 (800) 368-9158
PORTLAND, OREGON
14625 SE STARK ST
PORTLAND, OR 97233
(503) 282-6022 (800) 368-9158
SNOHOMISH WASHINGTON
1818 BICKFORD, AVE
SNOHOMISH, WA 98290
(360) 568-7798 (800) 368-9158
FLEET GOLF CAR PROPOSAL PRESENTED TO
Foster Golf Links
WWW.PACIFICGOLFTURF.COM
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Presented To:Prepared By
Peter Trudeau
Sales Manager
13500 Interurban Ave South (503) 313-3793
Tukwila, WA 98168 ptrudeau@pacificgolfturf.com
QTY MODEL
11 RXV EX1 GAS
QTY
11
11
11
11
11
11
11
11
11
1
1
11
11
Any change to the accessory list must be obtained in writing at least 45 days prior to production date.
Location of Logo
11 Course Logo
Location of Numbers Number Sequence
22 Die Cut Numbers to be determined
*Club is Responsible for logo artwork 45 days prior to fleet delivery
Accepted By:Date:
Title:
Pacific Golf & Turf
Accepted By:Date:
Title:
Acceptance of the above listed accessories and vehicle information
Factory Freight
Fleet Instalation / Local Delivery
Center Front Cowl
One Per Side
SPECIAL CONSIDERATIONS
Manual Kit
Casual Tow Bar
Premium Steering Wheel Standard Factory Install
USB Ports Standard Factory Install
Hour Meter Standard Factory Install
Club Pro Bag Covers Tan
Windshield E-Z-GO Factory Split Windshield
Message Holder
Top Assembly Tan
Wheel Covers Gold
Standard Tire and Wheel 8" Standard Factory 4 Ply Tire and Wheel
Deron Pointer
Foster Golf Links
VEHICLE COLOR SEAT TYPE / COLOR
Ivory Standard Factory Seat Tan
INCLUDED ACCESSORIES
ACCESSORY ACCESSORY DETAILS / COLOR
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Presented To:Prepared By
Peter Trudeau
Sales Manager
13500 Interurban Ave South (503) 313-3793
Tukwila, WA 98168 ptrudeau@pacificgolfturf.com
QTY MODEL UNIT PRICE TOTAL MONTHLY PRICE
11 RXV EX1 GAS 6,596.00$ 72,556.00$
-$ -$
-$ -$
-$ -$
-$ -$
NET TOTAL 60,556.00$
QTY YEAR MODEL CONDITION TOTAL
8 2011 TXT Gas Good $12,000.00
$0.00
$0.00
$0.00
FLEET INSPECTION REPORT
1- Customer acknowledges they have received a full inspection report (attached) detailing the current conditon of the trade in / Lease return Vehicles
2- Customer understands that excess damages to Lease Termination vehicles will be added to the cost of the replacement fleet as specified in this agreement.
3- Customer understands that trade in values ar based on the condition of the vehicles on the date of the fleet inspection.
Payment Schedule:Payment Months:Due Upon Delivery
Expected Delivery:First Pay:Apr-2023
Additional Information:
PROPOSAL EXPIRATION DATE:
8/30/2022 delivery date is subject to change based on product availability.
TIMELINE REQUIREMENTS
Proposal Acceptance
Updated Credit information (PGT or Lease Co.)
Signed Lease Documents / Credit Approval
Final Review Order Specifications, Delivery Timing
Order New Vehicles
Accepted By:Date:
Title:
Pacific Golf & Turf
Accepted By:Date:
Title:
This Proposal is valid through
4- Customer understands that this agreement is based on the condition of the vehicles at the time of inspection. Any damages or loss of vehicle accessories / chargers that occur between
inspection and accepstance of new vehicles by Pacific Golf & Turf is the repsonsibility of the customer.
Cash Purchase
April 2023
$1,500.00
Deron Pointer
Foster Golf Links
FINANCIAL DETAILS
Terms
Cash Purchase
TRADE / LEASE TERMINATION
VALUE PER CAR
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City of Tukwila
City Council Community Services & Safety Committee
Meeting Minutes
July 11, 2022 – 5:30 p.m. – Electronic Meeting due to COVID-19 Emergency
Councilmembers Present: Kathy Hougardy, Chair; Mohamed Abdi, Tosh Sharp
Staff Present: Rachel Bianchi, Jay Wittwer, Norm Golden, Eric Drever, Tracy Gallaway,
John Dunn, Shannon Fisher, Marlus Francis, Tiffany Johnson, Rebecca
Hixson
Chair Hougardy called the meeting to order at 5:30 p.m.
I.BUSINESS AGENDA
A.Grant Award: Parks as Community Nutrition Hubs
Staff is seeking Council approval to accept $90,000 in National Recreation & Parks Association
grant funding for a community wellness hub program.
Committee Recommendation:
Unanimous approval. Forward o July 18, 2022 Regular Consent Agenda
B.Foster Golf Links: Cart Replacement Program
Staff is seeking Council approval to purchase 11 replacement golf carts in the amount of
$60,556.
Committee Recommendation:
Unanimous approval. Forward to July 18, 2022 Regular Consent Agenda
C.Recreation Programs: Youth, Teens, Preschool, Wellness & Enrichment
Staff provided an overview of the programs.
Committee Recommendation:
Discussion only.
D.Police Records Digitization Project
Staff provided an update on the project.
Committee Recommendation:
Discussion only.
E.2021 Police Department Annual Report
Staff presented the report.
Committee Recommendation:
Discussion only.
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