HomeMy WebLinkAboutReg 2022-07-18 Item 6C - Resolution - Amend Res #2022 Exhibit A "Rules of Procedure of the Tukwila City Council" Regarding Remote Attendance at MeetingsITEM INFORMATION
STAFF SPONSOR: LAUREL HUMPHREY ORIGINAL AGENDA DATE: 7/11/22
AGENDA ITEM TITLE Resolution amending Exhibit A, Rules of Procedure of the Tukwila City Council, of
Resolution 2022
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date 7/11/22 Mtg Date Mtg Date 7/18/22 Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR Council Mayor Admin Svcs DCD Finance Fire P&R Police PW
SPONSOR’S
SUMMARY Resolution updating City Council Rules of Procedure to allow remote meeting attendance
pursuant to Engrossed Substitute House Bill 1329.
REVIEWED BY Trans&Infrastructure Svcs Community Svcs/Safety Finance & Governance Planning & Community Dev.
LTAC Arts Comm. Parks Comm. Planning Comm.
DATE: 4/11 & 5/9 COMMITTEE CHAIR: QUINN
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $ $
Fund Source:
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
7/11/22
7/18/22
MTG. DATE ATTACHMENTS
7/11/22 Informational Memo dated 7/1/22
Draft resolution
Minutes from the Finance & Governance Committee meeting of 4/11/22
Minutes from the Finance & Governance Committee meeting of 5/9/22
7/18/22
COUNCIL AGENDA SYNOPSIS
----------------------------------Initials --------------------------------- ITEM NO.
Meeting Date Prepared by Mayor’s review Council review
7/11/22 LH
7/18/22 LH
Forward to next Regular Meeting
Resolution (updated after 7/11/22 C.O.W.)
89
6.C.
90
CC:\Legislative Development\City Council—Rules of Procedures re remote meetings strike-thru 7-12-22
LH:bjs Review and analysis by Barbara Saxton Page 1 of 2
NOTE: Underlined text on page 2 reflects change requested at the
Committee of the Whole meeting on July 11, 2022.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, AMENDING EXHIBIT A, “RULES OF PROCEDURE
OF THE TUKWILA CITY COUNCIL,” OF RESOLUTION NO. 2022
REGARDING REMOTE ATTENDANCE AT MEETINGS, REVISING
RULE II.G., “REMOTE MEETINGS.”
WHEREAS, Chapter 35A.11.020 RCW gives the City Council of each code city the power
to organize and regulate its internal operations within the provisions of Title 35A RCW; and
WHEREAS, the City Council seeks to periodically update its meeting and other business
procedures to align with state law, the current environment and modern best practices; and
WHEREAS, in 2022 the Washington State Legislature passed Engrossed Substitute
House Bill 1329 which allows members of a governing body to participate remotely in a
meeting during a non-emergent period; and
WHEREAS, during the COVID-19 pandemic emergency and pursuant to Governor’s
Proclamation 20-28, the City Council implemented virtual public meetings that allowed City
business to continue with all members being remote; and
WHEREAS, with the expiration of Governor’s Proclamation 20-28 the City Council has
continued hybrid meetings allowing both in-person and remote attendance; and
WHEREAS, the City Council recognizes the value of in-person attendance at meetings
as an integral part of public service, yet intends for the Rules of Procedure to allow the flexibility
of remote meeting attendance under limited circumstances and in accordance with the
Washington State Open Public Meetings Act;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Exhibit A, “Rules of Procedure of the Tukwila City Council,” of Resolution No. 2022 is
amended to revise Rule II.G., “Remote Meetings,” as follows:
G. Councilmember Remote Attendance at Meetings
1. In the event of an emergency as declared by the City, State and/or Federal
government, the City Council may arrange for electronic participation at a Regular Meeting,
91
CC:\Legislative Development\City Council—Rules of Procedures re remote meetings strike-thru 7-12-22
LH:bjs Review and analysis by Barbara Saxton Page 2 of 2
Committee of the Whole, Special Meeting, Executive Session, Retreat, standing committee
meeting, or work session.
a. During a fully-remote meeting, Councilmembers may attend by phone or
other electronic means that allow all participants to hear one another.
b. Fully-remote meetings are open to the public and arrangements must be
conducted such that the public can hear the meeting while it is occurring, subject to the
requirements of RCW 42.30.
2. In times of non-emergency, the City Council prefers and recognizes the value of
in-person attendance at meetings as integral to public service. However, remote attendance
by a Councilmember not physically able to be present, whether for all or part of a meeting, is
allowed subject to the following provisions:
a. Councilmembers may attend remotely a maximum of five Regular or
Committee of the Whole meetings per calendar year; provided the Council may, by majority
vote, allow a Councilmember to attend additional meetings remotely in excess of five per year
due to medical or other factors beyond the individual’s control.
b. A Councilmember planning to attend a meeting remotely should notify the
Legislative Analyst and/or Council President no later than two hours prior to the meeting start
time or 15 minutes prior to an emergency meeting.
c. A Councilmember attending remotely will be marked present, counted
toward a quorum, and can vote just as if physically present.
d. If a Councilmember’s virtual connection should become lost during the
meeting, the meeting should continue unless quorum is no longer met. A Councilmember’s
loss of a virtual connection will not be counted toward the maximum limit described in Section
2.a.
e. Councilmembers are expected to follow current pandemic quarantine
procedures as recommended by Public Health – Seattle & King County. Remote attendance
for this purpose will not be counted toward the maximum limit described in Section 2.a.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a
Regular Meeting thereof this _________ day of ______________________, 2022.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk Thomas McLeod, Council President
APPROVED AS TO FORM BY:
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Office of the City Attorney
92