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Home My WebLink AboutTIS 2022-07-18 COMPLETE AGENDA PACKET The City of Tukwila strives to accommodate individuals with disabilities. Please contact the Public Works Department at 206-433-0179 for assistance. AGENDA MONDAY, JULY 18, 2022 – 5:30 PM HYBRID MEETING – ONSITE AND VIRTUAL DUWAMISH CONFERENCE ROOM, 6300 BUILDING, 2ND FLR MS Teams: Click here to join the meeting Virtual Meeting - Members of the public may listen by dialing 1-253-292-9750 and entering conference ID 96968911# 6300 BUILDING, SUITE 100) Next Scheduled Meeting: August 1, 2022 City of Tukwila Transportation and Infrastructure Services Committee ❖ Kate Kruller, Chair ❖ Mohamed Abdi ❖ Tosh Sharp Distribution: K. Kruller C. Hougardy T. Sharp H. Ponnekanti S. Kim (email) G. Lerner (email) City Attorney (email) Clerk File Copy Place pkt pdf on SharePoint: Z Trans & Infra Agendas email cover to: F. Ayala, A. Le, C. O’Flaherty, A. Youn, B. Saxton, S. Norris, L. Humphrey Item Recommended Action Page 1. PRESENTATIONS a) Capital Projects Phases and Process (C. Knighton) a) Information only Pg. 1 2. BUSINESS AGENDA b) Boeing Access Rd Bridge Over Airport Way Seismic Retrofit - Project Completion and Acceptance (A. Cox) b) Forward to the 08/01/22 Regular Consent Agenda Pg. 11 c) Citywide Water Meter Digitization Project WaterSMART Grant Application (B. Robinson) c) Committee approval Pg. 23 3. MISCELLANEOUS CAPITAL PROJECTS 1 WHAT ARE CAPITAL PROJECTS •Projects that: •Result in capital assets •Have a multi-year useful life •Cost $10,000 or more •However, the CIP can also include projects that do not result in a capital asset upon completion but are associated with significant maintenance and repair of existing capital assets. •An example of this would be overlay, which the City typically expends in excess of $1 million annually on overlay projects but does not result in a new capital asset. 2 PARTNERSHIPS & COLLABORATION •The City partners with metropolitan planning organizations; state, regional, and adjacent jurisdictions; impacted utilities, grantors; and the community to ensure the success of capital projects. •Collaboration elements may include: •Adoption of project in local and regional plans •Coordinated construction work in project areas to reduce costs and reduce disruptions to the community and environment •Joint revenue investments 3 PROJECT APPROVAL PROCESS Project Development •Comprehensive Plan adoption •CIP priority list and budget adoption •Franchise Agreement adoption •Grant applications and agreements Design •Design consultant contract approval •Land acquisition approval •Project updates Construction •Construction management contract approval •Construction bid award approval •Project updates •Project completion approval 4 PROJECT DEVELOPMENT •Project identified during: •Comprehensive planning process (42nd Ave S Bridge, Gilliam Creek Fish Barrier Removal, etc) •Emergent need (Broken water line, higher than normal maintenance needs, etc) •Annual programs (Overlay, Small Drainage, Green the Green, etc) •Project lists prioritized during CIP adoption •Project costs developed based on engineer’s estimates •Project costs and timeline broken into phases •Individual projects and budgets approved by Council during the biennium budget process 5 PHASES OF A PROJECT 6 DESIGN •Design phase includes: •Feasibility studies •Schematic design •Permitting •Coordination with utilities •Community outreach •Final design •Once the design phase is complete the project will be at a shovel ready status. 7 LAND/RIGHT OF WAY •If needed, this step typically happens concurrent with the design phase •May include purchase of land, right of way, or easements •Franchise utilities that have infrastructure in City owned land/right of way are typically required to relocate them before or during the construction phase 8 CONSTRUCTION & CONSTRUCTION MANAGEMENT •The City goes through a bid award process to select a construction contractor •This is highly time intensive, so the City typically hires a consultant to manage the construction contractor •Construction management provides oversight of construction and contractor, and includes site inspections 9 10 INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/City Engineer BY: Adam Cox, Transportation Project Manager CC: Mayor Allan Ekberg DATE: July 15, 2022 SUBJECT: Boeing Access Road Bridge over Airport Way Seismic Retrofit Project No. 91310407; Contract No. 20-058 Project Completion and Acceptance ISSUE Accept construction contract as complete and authorize release of the payment and performance bond. BACKGROUND The City has been running a successful bridge maintenance program for many years. Much of the project construction funding comes from various state and federal grants, whereas the City’s financial contribution to the Bridge Program is typically represented through the staff time of the Program Manager. The Bridge Program, introduced nine years ago, has worked as intended in preserving our bridge assets. With the completion of this seismic retrofit, the Boeing Access Road throughfare is considered seismically stable by WSDOT to move traffic through the corridor after a seismic event. The Notice to Proceed for Contract Number 20-058 with Razz Construction, LLC of Bellingham, Washington for the Boeing Access Road over Airport Way Bridge Seismic Retrofit Project was issued on July 20, 2020. This construction project consisted of a seismi c retrofit of the Boeing Access Road over BNRR bridge approach slabs, concrete column jacketing, and foundation support. DISCUSSION The Boeing Access Road over Airport Way Bridge Seismic Retrofit construction project was physically completed on March 15, 2022. There were no contract disputes or claims on the project and the project was completed under budge t. Since the physical completion date, staff has been waiting for approval of all administrative obligations and payment verification items before accepting t he work as complete. FISCAL IMPACT The original construction contract for the Boeing Access Road over Airport Way Bridge Seismic Retrofit was $1,442,505.00 with a 25% contingency of $360,626.00. Two change orders were executed for a total of $98,000.00. Underruns credited $72,190.13, resulting in a final contract amount of $1,468,314.87. Project construction was 100% funded through a Federal Bridge Replacement Advisory Committee (BRAC) grant. The final project expenditures are as follows: Expenses Construction Budget Construction Contract Amount $1,442,505.00 $2,094,000.00 Change Order Nos. 1 and 2 98,000.00 Underruns (72,190.13) Total Contract Expenses $1,468,314.87 RECOMMENDATION Council is being asked to formally accept the Boeing Access Road over Airport Way Bridge Seismic Retrofit contract with Razz Construction, LLC in the amount of $1,468,314.87 as complete, and authorize the release of the payment and performance bond subject to standard claim and lien release procedures, and to consider this item at the August 1, 2022 Consent Agenda at the Regular Meeting. Attachments: Project Photos 2021 CIP, Pg 10 Notice of Completion State Certification Letters 11 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2021 to 2026 PROJECT:Boeing Access Rd over Airport Way Seismic Retrofit Project No.91310407 DESCRIPTION: JUSTIFICATION: STATUS: MAINT. IMPACT: COMMENT: FINANCIAL Through Estimated (in $000's)2019 2020 2021 2022 2023 2024 2025 2026 BEYOND TOTAL EXPENSES Design 399 399 Land (R/W)0 Const. Mgmt.323 197 520 Construction 1,118 685 1,803 TOTAL EXPENSES 399 1,441 882 0 0 0 0 0 0 2,722 FUND SOURCES Awarded BRAC Grant 316 1,441 882 2,639 Proposed Grant 0 Fund Balance-Bond 0 Mitigation 0 City Oper. Revenue 83 0 0 0 0 0 0 0 0 83 TOTAL SOURCES 399 1,441 882 0 0 0 0 0 0 2,722 Design requires a 13.5% match. If construction is not authorized by December 2020, the City would be required to provide a 13.5% match. If construction is authorized prior to that date, there would be no City match. We believe that the project can obtain the construction authorization so no City funding is listed below. Provide seismic modifications to the Boeing Access Road over Airport Way Bridge to allow it to withstand earthquake forces. The Boeing Access Road over Airport Way Bridge is the final bridge on the corridor from I-5 to the King County Airport and Boeing facilities that has not been seismically upgraded. This improvement would allow the entire corridor to be seismically resistant during an earthquake. Design is scheduled to begin in the second quarter of 2018 with construction in 2020. Maintenance should remain the same after the seismic items are installed. 2021 - 2026 Capital Improvement Program 10 12 Department Use Only NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Assigned to:Date Assigned: Date 03/16/2022 Form Version Original Revision Reason Awarding Agency Information Prime Contractor Information Name TUKWILA, CITY OF UBI 916001519 Name RAZZ CONSTRUCTION INC UBI 602504498 Address 6300 S CENTER BLVD #101 TUKWILA,WA-98188 Address 4055 HAMMER DR BELLINGHAM,WA-98226 Email Address adam.cox@tukwilawa.gov Email Address yvettem@razzconstruction.com Contact Name Adam Cox Phone 206-433-2446 Contact Name RAZZ CONSTRUCTION INC Phone 360-752-0011 Project Information Project Name S. Boeing Access Road Over Airport Way Bridge Seismic Retrofit Contract # 20-058 Affidavit ID 1076466 Jobsite Address S. Boeing Access Rd, Tukwila WA Date Awarded 07/15/2020 Date Work Commenced 10/05/2020 Date Work Completed 10/05/2021 Date Work Accepted 03/16/2022 Federally Funded Transportation Project If yes, attach Contract Bond Statement. Bond Waived? Retainage Waived?Subcontractors Used? If yes, complete Addendum A. Detailed Description of Work Completed Construction of approximately 400 linear feet of street improvements within the right- of-way of S Boeing Access Road and Airport Way S, including but not limited to construction of new approach slabs, catcher blocks, girder stops, concrete bolsters, and steel column jackets at the S Boeing Access Road Over Airport Way Bridge and other work necessary to complete the Work as specified and shown in the Contract Documents. DOR Tax Information *Right-click on the total field and select Update Field to auto-calculate. Contract Amount $1,442,505.00 Liquidated Damages $ 0.00 Additions (+)$98,000.00 Amount Disbursed $1,468,314.87 Reductions (-)$72,190.13 Amount Retained $ 0.00 Sub-Total*$1,468,314.87 Other $ 0.00 Sales Tax Amount $ 0.00 Sales Tax Rate If multiple rates, attach a list. 0.00% TOTAL*$1,468,314.87 TOTAL*$1,468,314.87 These two totals must be equal. Apprentice Utilization Information Was Apprentice Utilization Required? If yes, complete this entire section. Engineer’s Estimate $ 0.00 Utilization % 0.30%Was a Good Faith Effort approved? Comments The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM THE RETAINED FUNDS until receipt of all release certificates and affidavits. Submitting Form: Submit the completed form by email to all three agencies below. Contract Release (855) 545-8163, option # 4 ContractRelease@LNI.WA.GOV Employment Security Department Registration, Inquiry, Standards & Coordination Unit (360) 890-3499 publicworks@esd.wa.gov 13 Addendum A: Please List all Subcontractors and Sub-tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed. Subcontractor’s Name:UBI Number: (Required)Affidavit ID* AMERICAN CONCRETE COMPANY 409019076 1064515 ANYTHING ASPHALT & MAINT LLC 604731125 1055733 ASPHALT PATCH SYSTEMS 601290396 1026109 GARY MERLINO CONST CO INC 600584952 1064372 PNW REINFORCING INC 604485839 1012508 PONY UP PARKING LOTS INC 604185463 1044861 RALPH'S CONCRETE PUMPING 578085430 1046541 REDLASER CONSTRUCTION 604064451 1048903 TWISTED METAL LLC 602847101 1015823 14 March 16, 2022 ESD# 000301029007 UBI# 602504498000 RAZZ CONSTRUCTION INC 4055 HAMMER DR BELLINGHAM,WA-98226 TUKWILA, CITY OF Employment Security Department hereby certifies those contributions, penalties and interest due from the above named contractor under the Employment Security Act have been paid in full or provided for with respect to the following public works contract: Description S. Boeing Access Road Over Airport Way Bridge Seismic Retrofit Contract number 20-058 The Employment Security Department hereby certifies that it has no claim pursuant to RCW 50.24.130 against the public body named above for tax attributable to service performed for said public body by the above named contractor on the above described contract. The Employment Security Department releases its lien on the retained percentage which is provided by RCW 60.28.040 for contributions, penalties and interest due from said contractor. This certificate does not release said contractor from liability for additional contributions, penalties and interest which may be later determined to be due with respect to the above mentioned contract. If we may be of further assistance, please call (360) 890-3499 or email publicworks@esd.wa.gov EMPLOYMENT SECURITY DEPARTMENT 15 CITY OF TUKWILA C/O ADAM COX 6300 SOUTHCENTER BLVD TUKWILA WA 98188-2545 May 9, 2022 Letter ID: L0019432575 UBI: 602-504-498 Account ID: 602-504-498 Account Type: Excise Tax Audit ID: A42587 Audit Period: 07/01/20 - 01/31/22 We hereby certify that taxes, increases and penalties due or to become due from the contractor listed below under Chapter 180, Laws of 1935, as amended, with respect to the following publics works contract: RAZZ CONSTRUCTION, INC. Public Agency: TUKWILA, CITY OF Project Name: S. Boeing Access Road Over Airport Way Bridge Seismic Retrofit Contract Number: 20-058 Description of Work: Street improvements within the right-of-way of S Boeing Access Road and Airport Way S. has been paid in full, or is in the Department's opinion readily collectible without recourse to the state's lien on the retained percentage. This certificate is issued pursuant to the provision of Chapter 60.28 Revised Code of Washington for the sole purpose of informing the state, county, or municipal officer charged with the duty of disbursing or authorizing the payment of public funds to said contractor that the Department of Revenue hereby releases the state's lien on the retained percentage provided by this Chapter for excise taxes due from said contractor. This certificate does not release said contractor from liability for additional tax that may be later determined to be due with respect to the above-mentioned contract or other activities. Dated May 9, 2022 at Olympia, Washington, State of Washington Department of Revenue _______________________________ Certifying Officer Public Works Audit Unit 6500 Linderson Way SW Tumwater, WA 98501 dor.wa.gov Phone (360) 704-5650 Fax (360) 704-5647gqL0050 _____ 16 6300 Building ⬧ 6300 Southcenter Boulevard Suite 100 ⬧ Tukwila, WA 98188 ⬧ 206-433-0179 17 18 19 20 21 22 INFORMATIONAL MEMORANDUM TO: Transportation & Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/City Engineer BY: Brittany Robinson, Public Works Grant Analyst Bryan Still, Operations Manager Adib Altallal, Utilities Engineer CC: Mayor Allan Ekberg DATE: July 15, 2022 SUBJECT: Citywide Water Meter Digitization Project WaterSMART Grant Application ISSUE Approval of an application to the WaterSMART Water & Energy Efficiency grant program to upgrade the City to an advanced metering infrastructure (AMI) water system. BACKGROUND The City’s water system is currently on AMR portable radio-based reading system. Meters in the City require a City crew member to drive a route and activate the radio to get a read. Currently, the read is taken once a month and only provides total monthly water consumption per meter. Upgrading to an AMI fixed-base system will enable real-time alerts for leaks, reduce unaccounted-for water loss and allow City staff more data to make better decisions regarding operational and customer concerns. DISCUSSION On May 2, 2022, the United State Department of Interior (USDOI) opened their call for projects for the WaterSMART Water & Energy Efficiency grant program. This grant program funds projects that conserve and use water more efficiently; increase the production of renewable energy; and contribute to sustainability. The deadline to apply for funding is July 28, 2022. The City would like to request $2.5 million from the WaterSMART grant to upgrade City owned water meters to an AMI system. This project will include replacing old meters with OMNI meters in residential and commercial districts, installation of two antennae poles with collector systems that will allow for wireless readings, radios, and AMI software and training. FINANCIAL IMPACT In preparation for this funding opportunity, City staff requested a cost estimate from Ferguson Meter and Automation group to determine potential costs of the project. Ferguson estimated the total project cost to be approximately $2.5 million. There is a 50% match required, which would be covered by the Water Enterprise Fund. Cost Estimate Funding Source Budget AMI Upgrade $2,500,000 Grant $1,250,000 Water Fund (50% match) 1,250,000 Total $2,500,000 $2,500,000 23 Info Memo, Page 2 Not included in the project total are ongoing software costs, which will be approximately $18,000 annually. RECOMMENDATION The Transportation and Infrastructure Services Committee is being asked to approve an application submittal for the WaterSMART Water & Energy Efficiency grant to upgrade the City to an advanced metering infrastructure (AMI) water system. ATTACHMENT: Cost Estimate 24 2042 112th St S Tacoma, WA 98444 Cell Phone: 503-780-6170 jason.mosebar@ferguson.com City of Tukwila Date:6/30/2022 Sensus FlexNet Material W/Basestation Install Item No Description Unit Unit Price Total 1 QTY Sensus Meters and Radios 1,963,814.26$ 1.1 1376 3/4" I-Perl Water Meters ea 167.29$ 230,191.04$ 1.2 313 1" I-Perl Water Meters ea 254.53$ 79,667.89$ 1.3 326 1 1/2" OMNI C-2 Water Meters ea 1,377.93$ 449,205.18$ 1.4 186 2" OMNI C-2 Water Meters ea 1,589.92$ 295,725.12$ 1.5 39 3" OMNI C-2 Water Meters ea 2,013.89$ 78,541.71$ 1.6 27 4" OMNI C-2 Water Meters ea 3,497.81$ 94,440.87$ 1.7 18 6" OMNI C-2 Water Meters ea 6,041.44$ 108,745.92$ 1.8 18 8" OMNI C-2 Water Meters ea 9,759.86$ 175,677.48$ 1.9 3 10" OMNI C-2 Water Meters ea 12,593.35$ 37,780.05$ 1.11 2300 Smartpoint 520M MXU Radios ea 179.93$ 413,839.00$ 2 Sensus AMI Collection Equipment 200,000.00$ 2.1 2 Sensus M400 Collector with Install ea 100,000.00$ 200,000.00$ 2.2 1 Prop Study Refund ea (750.00)$ 3 Sensus Analytics Software and Training 45,992.50$ 3.1 1 Sensus Analytics Software Hosted Year 1 ea 32,292.50$ 32,292.50$ 3.2 1 Sensus Installation and Configuration Fee (One Time)ea 6,500.00$ 6,500.00$ 3.3 1 Sensus RNI Core Training ea 7,200.00$ 7,200.00$ 3.4 1 Project Management (TBD on Deployment)mth 8,250.00$ 8,250.00$ 3.5 1 Sensus Analytics Software Hosted Year 2 ea 17,115.00$ 3.6 1 Sensus Analytics Software Hosted Year 3 ea 17,678.75$ 3.7 1 Sensus Analytics Software Hosted Year 4 ea 18,261.25$ 3.8 1 Sensus Analytics Software Hosted Year 5 ea 18,947.00$ Sensus FlexNet Hardware & Software Total 2,209,806.76$ 25