HomeMy WebLinkAboutFIN 2022-08-22 Item 1A - Lease Agreement - City Printers and CopiersCity of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance and Governance Committee
FROM: Joel Bush, Chief Technology Officer
BY: Mike Marcum, Technology Operations Supervisor
CC: Mayor Ekberg
DATE: 08/12/2022
SUBJECT: Copier Refinance
ISSUE
Refinance of City copiers and buyout of currently leased printers.
BACKGROUND
Technology and Innovation Services is seeking Council approval to refinance City copiers
coming to term (or have come to term) in 2022 and 2023, for an additional three years. The
contract is with Electronic Business Machines, whom the City has partnered with for printer
services since 2017.
ANALYSIS
Over the last two years we have seen a sizeable reduction in printing needs as a result of new
financial software, digital processing, and hybrid work environment.
Technology and Innovation Services has identified a way to reduce the monetary impacts to the
City by reducing the amount of active device leases, while renewing leases for the existing
equipment that still has life remaining.
FINANCIAL IMPACT
The contract is to refinance sixteen copiers over a three-year term for a total cost $107,047.08.
Refinancing the fleet of copiers will save the City $25,692.48 over the three-year term.
•The current lease payments (excluding FD) are $3,687.21/mo.
•The new equipment lease payment (excluding FD) would be $2,973.53/mo.
RECOMMENDATION
TIS is seeking approval for a new 36-month equipment lease with Electronic Business
Machines. The Finance & Governance Committee is being asked to consider the equipment
lease at the August 22, 2022 meeting and forward to the City Council Special Meeting Consent
Agenda on September 12, 2022 for Council approval.
ATTACHMENTS
Electronic Business Machines Lease Supplement
Schedule A_Equipment List
Master Lease Reference
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CUSTOMER INFORMATION
FULL LEGAL NAME STREET ADDRESS
City of Tukwila 6300 Southcenter Blvd
CITY STATE ZIP PHONE FAX Tukwila
WA
98188
206-433-1800
BILLING NAME (IF DIFFERENT FROM ABOVE) BILLING STREET ADDRESS
CITY STATE ZIP DBA
EQUIPMENT ADDED
MAKE/MODEL/ACCESSORIES SERIAL NO.
1.Please see attached schedule A
2.
3.
4.
5.
6.
7.
8.
See the attached Schedule A
EQUIPMENT DELETED
MAKE/MODEL/ACCESSORIES SERIAL NO.
1.
2.
3.
4.
5.
TERM
For either option below, the start date will be set to be on the same day of the month as for the previous Lease Agreement and/or Supplement(s), unl ess Customer makes a request for a different start date.
Mos. Termination date of this Supplement will coincide with the termination date set forth in the Lease Agreement and/or previous Supplement(s) (as applicable).
36 Mos. Termination date will not be set to coincide with any other Lease Agreement or Supplement.
PAYMENT SCHEDULE
Monthly Payment* $ 2,973.53 *plus applicable taxes
TERMS AND CONDITIONS
You have requested this Supplement to the Lease Agreement (or Supplement) as set forth above. You agree that the Payment on the Supplement is in addition to your original Agreement. Except for the
specific provisions set forth above, the original terms and conditions set forth in the Lease Agreement and any personal guar anty(s) shall remain in full force and effect and are incorporated herein by reference.
ACCEPTANCE OF DELIVERY
You certify that all the Equipment listed above has been furnished, that delivery and installation has been fully completed a nd is satisfactory. Upon you signing below, your promises herein will be irrevocable
and unconditional in all respects. You understand that we have purchased the Equipment from the Supplier, and you may contac t the Supplier for a full description of any warranty rights under the supply
contract, which we hereby assign to you for the term of this Supplement (or until you default). Your approval as indicated below of our purchase of the Equipment from the Supplier is a condition precedent to the
effectiveness of this Supplement.
Print Name: Signature:X
Customer (as referenced above): Date of Delivery:
CUSTOMER ACCEPTANCE
This is a Supplement to the Agreement identified above between Lessor and Customer, all the terms and conditions of which are incorporated herein. Upon the execution of this Supplement, Custom er hereby
agrees to lease from Lessor the Equipment described above. By signing below, you certify that you have reviewed and do agree to all terms and conditions of the Agreement and this Supplement. The
Equipment and terms of this Supplement are in addition to the Equipment and terms stated in the Agreement.
Print Name: Signature:X Title:
Customer (as referenced above): Dated:
LESSOR ACCEPTANCE
Print Name: Signature:
Lessor: Electronic Business Machines Company Dated:
29347 Rev. 07/03/2013
LEASE AGREEMENT NO.
107152
SUPPLEMENT NO. APPLICATION NO.
Lease Supplement
3
SCHEDULE A
Agreement Number:
Lessee/Customer:
This Schedule A is a part of the above-referenced Agreement between
Lessee/Customer and Lessor/Owner.
Equipment
Quantity Make Model Serial Number Location
Signatures
Lessee/Customer:Lessor/Owner:Electronic Business Machines
Authorized Signature Date Authorized Signature Date
Authorized Signatory Name Title Authorized Signatory Name Title
Authorized Signature Date
Authorized Signatory Name Title
City of Tukwila
1 Kyocera TASKALFA 3552CI VLQ6901666
1 Kyocera TASKALFA 8052CI VA77200194
PR Golf Maintenance PR015800-545001
AS Clerks AS004300-545001
1 Kyocera TASKALFA 4052CI W2M7402020 AS CS&E AS004201-545001
1 Kyocera VLQ7403438TASKALFA 3552CI PW F&FS PW501650-545001 /PW013300-545001
1 Kyocera W2D6Z01342TASKALFA 6052CI PW Admin PW013100-545001
1 Kyocera W2M7401824TASKALFA 4052CI PR TCC Admin PR007100-545001
1 Kyocera W2H7503838TASKALFA 5052CI Municipal Court MC009100-545001
1 Kyocera W2M7702552TASKALFA 4052CI AS HR AS004012-545001
1 Kyocera TASKALFA 4052CI W2M7702724 DCD Back CD008100-545001
1 Kyocera TASKALFA 6052CI W2D7601852 DCD Front CD008100-545001
1 Kyocera TASKALFA 3552CI VLQ7504061 PD MCU PD010210-545001
1 Canon IPF785 BAAS7190 AS CS&E AS004201-545001
1 Kyocera TASKALFA 4052CI W2M7802830 PW Minkler PW013130-545001
1 Kyocera TASKALFA 6052CI W2D8403520 PD Records PD010230-545001
1 Kyocera TASKALFA 8052CI VA78700801 Finance FN005100-545001
1 Kyocera TASKALFA 5052CI W2H8207319 PR TCC Back PR007200-545001
City of Tukwila
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Technical Operations SupervisorMike Marcum
8/31/21 Mike Marcum
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Technical Operations Supervisor
Mike Marcum
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