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HomeMy WebLinkAbout2022-08-22 Committee of the Whole MinutesTukwila City Council Committee of the Whole Meeting On-site and Virtual Meeting August 22, 2022 — 7:00 P.M. MINUTES This meeting was conducted both on-site at Tukwila City Hall and virtually via Microsoft Teams. The phone number for public participation that was provided via the agenda distribution process was: 1-253-292-9750, access code 670077847# as well as a link to join the Microsoft Teams Meeting. COMMITTEE OF THE WHOLE CALL TO ORDER/PLEDGE OF ALLEGIANCE Council President McLeod called the Tukwila City Council meeting to order at 7:00 p.m. and led the audience in the Pledge of Allegiance. OFFICIALS Present at the meeting were Council President McLeod (on-site); Councilmembers Kathy Hougardy (on- site), De'Sean Quinn (on-site), Kate Kruller (on-site), Cynthia Delostrinos Johnson (on-site), Mohamed Abdi (on-site), Tosh Sharp (on-site). CITY OFFICIALS David Cline, City Administrator; Nora Gierloff, Community Development Director; Derek Speck, Economic Development Administrator; Tony Cullerton, Deputy Finance Director; Jay Wittwer, Fire Chief; Norm Golden, Deputy Fire Chief; Pete Mayer, Interim Parks and Recreation Director; Tiffany Johnson, Parks and Recreation Manager; Eric Dreyer, Police Chief; Hari Ponnekanti, Public Works Director; Joel Bush, Chief Technology Officer; Andy Youn, Deputy City Clerk. LAND ACKNOWLEDGEMENT Councilmember Quinn stated "The City of Tukwila is located on the ancestral lands of the Coast Salish people. We acknowledge their continuing connections to land, waters and culture. We pay our respects to their elders past, present and emerging." PUBLIC COMMENTS 1. Marty Grisham relayed support from the Council and City Administration made it possible to build a strong and robust Emergency Management department that has gained a national reputation for the quality of its programs. He asked for the Council's support in funding a second employee in Emergency Management who can help enhance the City's Community Emergency Response Team (CERT) Program and prepare the City's diverse community of residents for a major disaster event. 2. Greg Sherlock referenced the ongoing noise issue from the Sabey Data Center that is audible from his home and indicated he has engaged with the King County Office of Alternative Dispute Resolution. He expressed he disagrees with certain statements made in the update on the noise ordinance presented at the August 15, 2022 Regular Meeting and stated BRC Acoustics, the proposed third -party consultant for the proposed noise study, appears to be conducting the investigation on behalf of Sabey. He also stated the consultant was not provided with his documentation of the noise complaints. SPECIAL ISSUES a. A discussion with Puget Sound Regional Fire Chief Matt Morris. David Cline, City Administrator, and Norm Golden, Deputy Fire Chief, provided an overview of the revised statement of principle, which reads in part: "The City of Tukwila seeks a short-term service contract with Puget Sound Regional Fire Authority (PSRFA) as a bridge to voter -approved annexation as Tukwila City Council Committee of the Whole Minutes August 22, 2022 Page 2 of 4 recommended by the Future of Fire/EMS Services Community Advisory Committee and agreed upon by the Tukwila City Council." This is an opportunity for the Council to engage with Puget Sound Regional Fire Chief Matt Morris. The Councilmembers asked clarifying questions regarding the negotiations process, annexation, and next steps. b. A discussion on Parks and Recreation revenue recovery and fees. Pete Mayer, Interim Parks and Recreation Director, provided an overview of considerations on cost recovery associated with Parks and Recreation's programs, rentals and services. Staff are recommending that a cost recovery and resource allocation study be conducted in the 2023-2024 biennium. The Councilmembers asked clarifying questions and provided suggestions for cost recovery including donations, sponsorships, and streamlining of events. Local parks have been a valuable option for the public during the pandemic and activating parks to increase park usership is one way to address security concerns. 8:34 p.m. 8:35 p.m. 8:45 p.m. 8:47 p.m. Councilmember Quinn exited the Council Chambers. Councilmember Quinn returned to the Council Chambers. Councilmember Hougardy left the Council Chambers. Councilmember Hougardy returned to the Council Chambers. c. Solid waste contract award. 8:48 p.m. 8:49 p.m. Councilmember Kruller left the Council Chambers. Councilmember Abdi left the Council Chambers. Hari Ponnekanti, Public Works Director, explained the current comprehensive solid waste, recyclables and yard waste collection contract with Waste Management expires on October 31, 2023. Following Council direction, staff pursued an open, competitive procurement process for the upcoming contract and Recology was selected as the highest-rated proponent. Highlights from Recology's proposal includes demonstrated service reliability, local call center, expanded list of recyclable items and more. The proposal includes a rate increase due to Tukwila having been below market for the past decade and uncertainty due to supply chain issues, future inflation, and instability in the current recycling markets. 1. Laura Moser, Public Sector Manager for Waste Management, stated Waste Management (WM) wishes to retain the City's contract and is committed to providing reliable services. She cited WM's proposed rates that are less than Recology's and acknowledged WM course corrected service issues that arose during the course of the pandemic. Ms. Moser shared elements of WM's proposal including new carts, steel bins, customer service dedicated to serving the City's residents and more. She relayed it has been a privilege to serve Tukwila for the past decade and urged the Council to reconsider. 2. Steve Brum spoke on behalf of Recology King County to thank the Council, City staff and consultants who ensured a fair procurement process. He shared Recology is 100% employee owned and every employee has a stake in the company that drives its culture in creating an inclusive workplace. Recology employs individuals who are local and can focus on servicing Tukwila. He thanked the Council for the opportunity to speak. 8:57 p.m. Councilmember Kruller returned to the Council Chambers. 3. Anthony Brocato spoke on behalf of Recology King County and stated Recology looks forward to demonstrating their commitment to the City as a partner in recycling, solid waste services, and sustainability. Their team has executed many contract implementations over the past decade that includes creation of new routes, driver training, and familiarizing the customer service team with daily collections. Drivers also have the opportunity to join Recology through Teamsters Local 174 that is Tukwila City Council Committee of the Whole Minutes August 22, 2022 Page 3 of 4 headquartered in Tukwila. He emphasized that Recology values community relationships and they look forward to working with the City. 4. Logan Harvey spoke on behalf of Recology King County and referenced House Bill 1799 which requires composting for all businesses by 2027. Recology's contract will help meet that new requirement. Additionally, Recology's success in renewing contracts with other jurisdictions speaks to their track record of reliability. He indicated Recology will be expanding their customer service team to better serve the City including the addition of a Waste Service Specialist that will administer their contamination reduction program. He referenced Recology's employee -ownership business model that speaks to their focus on equity. Recology focuses on employee development: They are currently developing a local Commercial Driver's License (CDL) Program. 9:03 p.m. Councilmember Abdi returned to the Council Chambers. 9:06 p.m. 9:07 p.m. Council President McLeod left the Council Chambers. Council President McLeod returned to the Council Chambers. The Councilmembers asked clarifying questions regarding the proposed contract and staff responses are highlighted as follows: • The industry standard for service reliability is misses per 1,000 collections. Recology's missed collection rate was 1.5 per 10,000 collections, compared to WM's 8 per 10,000 collections. • In response to certain clarifying questions raised by residents, the proposed contract is being amended. • While there was originally a large cost difference in the two proposals from the time they were first received in April, staff have since negotiated with the proposed vendor to close the price gap. • The proposed contract provides for resolving service deficiencies through an escalation process and performance penalties. Councilmember Delostrinos Johnson requested clarity on the cost difference between the two proposals. Following a question from Councilmember Sharp as to whether Waste Management can still be considered following the Request for Proposals (RFP) process, Mr. Cline indicated the City Attorney will need to provide input as to the legality. CONSENSUS EXISTED TO HAVE STAFF RETURN WITH ADDITIONAL INFORMATION AT THE SEPTEMBER 12, 2022 COMMITTEE OF THE WHOLE, WITH THE UNDERSTANDING THAT THE PROPOSED CONTRACT WITH RECOLOGY WILL BE FORWARDED FOR FINAL CONSIDERATION AT THE SEPTEMBER 19, 2022 REGULAR MEETING. REPORTS a. Mayor Mayor Ekberg was not in attendance. b. City Council Councilmember Hougardy reported the Community Services and Safety Committee received an update on the Basketball Equity Action Team and an Interlocal Agreement with the Puget Sound Auto Theft Task Force. There was also a miscellaneous discussion regarding staffing needs in Emergency Management. She attended a lunch at Fire Station 51 with the Puget Sound Regional Fire Authority Governing Board and the Vietnamese Martyrs Parish Fundraising Dinner. Councilmember Quinn reported the Finance and Governance Committee reviewed a lease agreement for City printers and copiers and received updates on the General Fund and budget outreach overview and feedback to date. Tukwila City Council Committee of the Whole Minutes August 22, 2022 Page 4 of 4 Councilmember Kruller participated in Transportation and Infrastructure Services Committee meetings through National League of Cities and attended a Town Hall Meeting with Congressman Adam Smith. She also attended the Vietnamese Martyrs Parish Fundraising Dinner, spoke at the Riverton United Methodist Church regarding leadership, and attended a ribbon -cutting ceremony for the Salvation Army. She shared the Salvation Army is having a back -to -school event at Old Navy on August 26, 2022 and they are seeking volunteers. Councilmember Delostrinos Johnson participated in a ribbon -cutting ceremony for Weier Law which was celebrating its 25th anniversary. She attended a South King Housing and Homelessness Partners meeting where they approved a resolution adopting the 2023 Work Plan and Operating Budget and received a presentation from A Regional Coalition for Housing (ARCH) regarding how their housing trust fund is administered. Councilmember Abdi referenced the upcoming Basketball Festival at the Community Center and expressed appreciation for staff bringing forward innovative ideas to invest in Tukwila's youth. He participated in a back -to -school drive in Rainier Beach and suggested holding a similar event in Tukwila. He had the opportunity to attend the CrawsOver Pro -Am basketball event and met with Councilmember Delostrinos Johnson to go over voucher approval. He reported there will be a Teens for Tukwila celebration on September 1, 2022 and that he will be attending the upcoming National League of Cities Annual Conference in November. Council President McLeod referenced the City Council Budget Resource Manual that Councilmember Quinn and Laurel Humphrey, Legislative Analyst, distributed. He offered the reminder that due to the upcoming 5th Monday and holiday, the next Council Meeting will be on September 12, 2022. Councilmember Kruller shared there will be Special Committee Meetings held on August 29, 2022. c. Staff There was no report. ADJOURNMENT 10:13 p.m. COUNCIL PRESIDENT MCLEOD DECLARED THE COMMITTEE OF THE WHOLE MEETING ADJOURNED. Thomas McLeod, oun President Andy Youn; Deputy City Clerk APPROVED BY THE COUNCIL PRESIDENT: AVAILABLE ON THE CITY WEBSITE: 9/2/22 9/7/22