HomeMy WebLinkAboutTIS 2022-09-19 Item 2C - Grant Acceptance - Department of Ecology Grant for Stormwater Quality Retrofit ProjectCity of Tukwila
Allan Ekberg, Mayor
Public Works Department - Hari Ponnekanti, Director/City Engineer
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Services Committee
FROM: Hari Ponnekanti, Public Works Director/City Engineer
BY: Brittany Robinson, Grant Analyst
CC: Mayor Allan Ekberg
DATE: September 16, 2022
SUBJECT: Surface Water Fund - Stormwater Quality Retrofit Project
Project No. 91241202
Department of Ecology Grant Award and Acceptance
ISSUE
Accept a Washington State Department of Ecology (DOE) Water Quality Combined Funding
Program grant award in the amount of $1,176,341.00 to fund a portion of the Storm Water Quality
Retrofit Project.
BACKGROUND
The Storm Water Quality Retrofit Project will improve the water quality of stormwater discharged
from City roadways into the Green-Duwamish River. Improving water quality positively affects
human health and aquatic species such as the ESA -listed Puget Sound Chinook salmon. In
December 2020, the UW Tacoma and WSU Puyallup uncovered a chemical tire preservative as
the culprit in stormwater-related Coho mortality, aka. urban stormwater runoff mortality syndrome.
DISCUSSION
In February 2021, Council approved staff to submit an application for the DOE Water Quality
Combined Funding Program for the Stormwater Quality Retrofit Program. The City recently
received notification that it was awarded the grant to support all aspects of the project, including
90% design documentation to bid documents, construction, and construction management.
FINANCIAL IMPACT
The City has been awarded $1,176,341.00, which requires a 15% local city match of 176,451.00.
Matching funds will be drawn from the King County WaterWorks Grant, which awarded the City
$189,274 for the Stormwater Quality Retrofit Project in 2021.
Grant Award Fund Source Budget
DOE Grant $1,176,341.00 KC WaterWorks $189,274.00
Required Match 176,451.00
Total $1,352,792.00
RECOMMENDATION
Council is being asked to formally accept the Department of Ecology for its Water Quality
Combined Funding Program grant in the amount of $1,176,341.00 for the Storm Water Quality
Retrofit Project on the Consent Agenda at the October 3, 2022 Regular Council Meeting.
Attachments: 2021 CIP Page 89
DOE Award Letter
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CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2019 to 2024
PROJECT: Storm Water Quality Retrofit Program Project No. 91241202
DESCRIPTION: Provide, design, and install water quality testing and improvements at selected drainage locations.
JUSTIFICATION: Most surface water is discharged directly to receiving water bodies untreated.
STATUS: Water quality was added to Interurban Ave S in 2015 and 53rd Ave S in 2018.
MAINT. IMPACT: Expected to increase maintenance.
COMMENT: Combine with other CIP projects for design and construction, where feasible. A 2017 WA State Department of
Ecology grant was awarded for $244,375 with a City match of $43,125.
FINANCIAL Through Estimated
(in $000's)
2017 2018 2019
2020
2021
2022
2023
2024
BEYOND TOTAL
EXPENSES
Design
1
299
20
20
10
10
15
20
395
Land (R/W)
0
Const. Mgmt.
15
15
15
15
15
10
15
100
Construction
45
80
1,000
40
80
80
80
1,405
TOTAL EXPENSES
1
0
359
115
1,035
65
105
105
115
1,900
FUND SOURCES
Awarded Grant
244
244
Proposed Grant
850
850
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
1
0
115
115
185
65
105
105
115
806
TOTAL SOURCES
1
0
359
115
1,035
65
105
105
115
1,900
Project Location:
Entire System
2019 - 2024 Capital Improvement Program
89
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STATE OF WASHINGTON
DEPARTMENT OF ECOLOGY
PO Box 47600, Olympia, WA 98504-7600 • 360-407-6000
July 1, 2022
Allan Ekberg, Mayor
City of Tukwila - Public Works
6200 Southcenter Blvd
Tukwila, Washington 98188
allan.ekberg@tukwilawa.gov
Re:
Michael Perfetti, Habitat Project Manager
City of Tukwila - Public Works
6300 Southcenter Boulevard
Tukwila, Washington 98188
mike.perfetti@tukwilawa.gov
Stormwater Outfall Water Quality Retrofit Program,
WQC-2023-Tu kwi I-00073
State Fiscal Year 2023 Final Water Quality Funding Offer List and Intended Use Plan
Thank you for your time and effort in applying to Ecology for funding for your water quality
project in the State Fiscal Year 2023 (SFY23) Funding Cycle. I am pleased to inform you that your
project has been selected for funding. Please review the following information closely for more
details.
On June 30, 2022, Ecology published the SFY23 Final Water Quality Funding Offer List and
Intended Use Plan195 (Final List). The Final List describes the projects and funding for the SFY23
Funding Cycle from the Centennial Clean Water Program (Centennial), the Clean Water Act
Section 319 Nonpoint Source Fund (Section 319), the Stormwater Financial Assistance Program
(SFAP), the Clean Water State Revolving Fund (CWSRF), and new federal funding provided to
the CWSRF through the Bipartisan Infrastructure Law (BIL).
On November 15, 2021, President Joe Biden signed the Infrastructure Investment and Jobs Act
(IIJA), also known as the Bipartisan Infrastructure Law (BIL), which Ecology estimates could
provide nearly $200 million in new funding to Washington's CWSRF over the next five years. For
this SFY 2023 Final List, Washington's CWSRF has been allocated a total of $31 million in BIL
funds, awarded as part of the CWSRF, and focused on supporting small financially
disadvantaged community projects.
Ecology evaluated 124 applications from local governments, tribes, conservation districts, other
'95 https://apps.ecology.wa.gov/publications/documents/
45
W QC -2023 -Tu kwi I-00073
July 1, 2022
Page 2
public entities, and qualified not-for-profit organizations. Funding requests totaled
approximately $413 million. To ensure funds are committed to the highest priority projects,
Ecology water quality specialists evaluated and scored all eligible project proposals. Scores were
compiled, and a statewide priority list was developed. Projects proposed for funding are based
upon the priority list, the type of project, and the funding source.
After rating and ranking all eligible proposed projects and providing support for three additional
small financially disadvantaged community phased projects, Ecology offered approximately
$317 million to 124 projects. Detailed information on all proposals received and offered funding
can be found in Appendix 1 in the Final List.
A record of scores and evaluator comments are provided in the Evaluation Scorecard Report
available through Ecology's Administration of Grants and Loans (EAGL) system. Applicants are
strongly encouraged to review the report, as it will help applicants understand the strengths
and weaknesses of their application. In addition, reviewing the report will help applicants
become aware of any concerns about unclear costs or tasks and/or possible ineligible
components; unclear costs or tasks and/or ineligible components may significantly delay the
development of a funding agreement. To obtain the Evaluation Scorecard Report, follow these
steps.
• Go into your application in EAGL.
• While in the Application Menu, click "View Forms" in the "View, Edit and Complete Forms"
section.
• Scroll down the list of forms to near the bottom.
• Click on "Evaluation Scorecard (External)" in the "Screening/Evaluation/Offer" section.
• Follow the prompts for opening or saving a PDF copy of the report.
I am pleased to inform you that your project is being offered funding of up to $1,176,341,
including:
• A $0 from CWSRF for a term of N/A years at a N/A percent interest rate.
• A $0 Forgivable Principal loan from CWSRF that will not be required to be repaid.
• A $1,176,341 grant from SFAP.
• A $0 grant from Centennial.
• A $0 grant from Section 319.
The final funding amount awarded for your project will be based on negotiations between you
and Ecology regarding the project scope of work, budget, technical considerations,
reasonableness of cost, and eligibility determinations.
Based on your application, project type, and fund source, various conditions of funding will
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W QC -2023 -Tu kw i 1-00073
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apply; these will be addressed during the agreement negotiation process. For information on
conditions that may apply, please see Ecology's SFY23 Funding Guidelines196 and the footnotes
assigned to your project in Appendix 1 in the Final List.
All projects require cultural resources review, and most projects require environmental review.
Please be aware of the requirements for your project, and implement the project schedule
accordingly. If you have specific questions, please contact Environmental and Cultural Resource
Coordinator, Liz Ellis, at liz.ellis@ecy.wa.gov or (360) 628-4410 or Seth Elsen, at
seth.elsen@ecy.wa.gov, (564) 999-1177.
Ecology is committed to negotiating and signing a funding agreement no later than January 31,
2023. To meet this timeline and ensure timely use of limited state and federal funds, it is
essential that negotiations and funding agreement development begin as soon as possible.
Please see the typical negotiation timeline on the last page of this letter.
Ecology assigned the following Grant and Loan Project Management Team for your project:
Heather Bearnes-Loza
NWRO
Ecology Project Manager
(360) 584-2755
Karen Izumoto
Headquarters
Ecology Financial
(360) 870-7524
Office, Lacey
Manager
Ecology's Project Manager or Financial Manager will contact you soon to schedule agreement
negotiations.
Ecology appreciates your commitment to improving Washington's water quality and looks
forward to working with you to complete this high priority project.
If you have any questions or concerns regarding the water quality funding programs, please
contact Jeff Nejedly, Water Quality Financial Management Section Manager, at
jeffrey.nejedly@ecy.wa.gov or (360) 407-6572.
Sincerely,
On behalf of„2„
Vincent McGowan, P.E.
Water Quality
Program Manager
196 https://apps.ecology.wa.gov/publications/documents/2110028.pdf
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My project has been offered funds. What are my next steps?
Set -e
Oct -Jan
• Attend Grant Recipient Training Workshops
• Review the FY23 Final Offer List for funding amount and footnotes
• Review the Evaluation Scorecard in EAGL
• Update the Recipient Contacts in EAGL
• Facility projects only: work with your planning department to ensure GMA
compliance by Jan 31, 2023
• Prepare to meet with Ecology by compiling changes to project scope,
schedule, budget, staff, etc. since you submitted the application
• Ecology will contact you to schedule a meeting
• If you have questions before then, contact the Ecology Project Manager
listed in this letter
• Meet with Ecology to discuss project details and comments in the Evaluation
Scorecard
• Negotiate scope, schedule, and budget for draft agreement
• Ecology conducts final review and approval of agreement in EAGL
• Sign final agreement and return to Ecology for signature
• Agreement must be signed and activated in EAGL
Simpler projects may be through the process faster and more complex projects may take until Jan 2023.
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