HomeMy WebLinkAboutReg 2022-09-19 Item 5C - Resolution - Cancellation of Outstanding General Fund Claims and Payroll Checks and Municipal Court ChecksCOUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
09/19/22
CW
ITEM INFORMATION
ITEM No.
5.C.
3
STAFF SPONSOR: VICKY CARLSEN
ORIGINAL AGENDA DATE: 09/19/22
AGENDA ITEM TITLE Resolution authorizing the cancellation of abandoned or unclaimed property for 2022
reporting.
CATEGORY ❑ Discussion
Mtg Date
❑ Motion
Mtg Date
' Resolution
❑ Ordinance
Mtg Date
❑ Bid Award
NLtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
Altg Date 09/19/22
SPONSOR ❑Council ❑Mayor HR ❑DCD VA Finance Fire TS P&R ❑Police ❑PIF ❑Court
SPONSOR'S The resolution authorized the cancellation of abandoned funds (unclaimed property).
SUMMARY Unclaimed property will be reported to the Department of Revenue (DOR) Unclaimed
Property Section. The Council is being asked to approve the resolution for cancellation of
unclaimed property.
REVIEWED BY ❑ C.O.W. Mtg. ❑ CDN Comm
❑ Trans &Infrastructure ❑ Arts Comm.
DATE: 09/12/22
VA Finance
Comm. ❑ Public Safety Comm.
Comm. ❑ Planning Comm.
CHAIR: QUINN
❑ Parks
COMMITTEE
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Finance
Unanimous Approval; Forward to Consent on 09/19/22
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
MTG. DATE
ATTACHMENTS
9/19/22
Informational Memorandum dated 9/12/22
Resolution in draft form with attachment
Attachment A - 2022 Unclaimed Property Summary Detail Report
Minutes from the Finance Committee meeting 09/12/22
3
4
City of Tukwila
INFORMATIONAL MEMORANDUM
Allan Ekberg, Mayor
TO: Finance & Governance Committee
FROM: Vicky Carlsen, Finance Director
BY: Cindy Wilkins, Fiscal Specialist
CC: Mayor Ekberg
DATE: September 12, 2022
SUBJECT: 2022 Reporting of Abandoned Property to the Washington State
Department of Revenue Unclaimed Property Section
ISSUE
Annual write-off of outstanding and unredeemed accounts payable and payroll claims.
BACKGROUND
Each year by November 1st, the City of Tukwila reports abandoned or unclaimed property that is
owed either to individuals or business vendors to the Washington State Department of Revenue
Unclaimed Property Section and removes these items from the accounting records. All local
governments are required to report unclaimed property except unclaimed restitution. Normal
restitution is then reported each year by the County Treasurer to the State Treasurer.
Current Finance Department policy dictates that all abandoned or unclaimed property be
reported annually to the Washington State Department of Revenue Unclaimed Property Section
through the Council approved resolution process.
DISCUSSION
For the 2022 unclaimed property report year, reporting of abandoned or unclaimed property
totals $8,723.15 comprised of General Fund Accounts Payable Claims checks, Payroll checks,
and Court checks.
To the extent possible, those individuals and businesses with unclaimed accounts payable
claims and payroll checks have been notified by the City through "good faith" effort of being
mailed due diligence letters. These individuals and businesses have either not responded to
the due diligence notifications and/or cannot be located to claim their property.
RECOMMENDATION
The Council is being asked to approve the Resolution declaring the cancellation of unclaimed
General Fund accounts payable claims and payroll checks, and municipal court checks and
consider these items on the Consent Agenda at the September 19, 2022 Regular Council
Meeting.
ATTACHMENTS
Proposed Draft Resolution
2022 Unclaimed Property Summary Report
5
6
DRAFT
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, AUTHORIZING THE
CANCELLATION OF OUTSTANDING GENERAL FUND
CLAIMS AND PAYROLL CHECKS AND MUNICIPAL
COURT CHECKS.
WHEREAS, the State of Washington, Department of Revenue Unclaimed Property
Section, for the reporting on year 2021, requires a one-year dormancy period for
outstanding claims and payroll checks issued from the General Government Fund and a
two-year dormancy period for Municipal Court checks; and
WHEREAS, the City of Tukwila Finance Department has made all reasonable
attempts to resolve the outstanding, unredeemed General Fund claims; and
WHEREAS, the City Council of the City of Tukwila wishes to cancel all outstanding,
unclaimed General Fund claims and payroll checks and Municipal Court Checks issued
prior to July 1, 2021;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
The Tukwila City Council authorizes the cancellation of General Fund checks as
detailed on Attachment A, the 2022 Unclaimed Property Summary Detail Report.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2022.
Page 1 of 2
7
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk Thomas McLeod, Council President
APPROVED AS TO FORM BY:
Office of the City Attorney
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Attachment A: 2022 Unclaimed Property Summary Report (7/1/2020 — 6/30/2021)
Page 2 of 2
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09/30/2020
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05/27/2021
05/27/2021
05/27/2021
05/27/2021
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04/01/2021
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08/05/2020
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Attachment A - 2022 Unclaimed Property Summary Report - Reporting Period 7/20/2020 - 6/30/2021
DESC
TRANSITNL HOUSING 4/1/20- 6/30/2
WITNESS FEE 9/30/20
WITNESS FEE 9/30/20
WITNESS FEE 10/28/20
WITNESS FEE 10/28/20
WITNESS FEE 10/28/20
WITNESS FEE
WITNESS FEE
WITNESS FEE
WITNESS FEE
WITNESS FEE
WITNESS FEE
WITNESS FEE
WITNESS FEE
WITNESS FEE
WITNESS FEE
WITNESS FEE
JUDGE PRO TEM 4/5/21
WITNESS FEE 4/1/21
WITNESS FEE 4/29/21
WITNESS FEE 4/29/21
WITNESS FEE 4/29/21
WITNESS FEE 4/29/21
WITNESS FEE 4/29/21
INTERPRETER FEE 5/24
WITNESS FEE 5/27/21
WITNESS FEE 5/27/21
WITNESS FEE 5/27/21
WITNESS FEE 5/27/21
WITNESS FEE 5/27/21
GOLD MUNICIPAL MEMBERSHIP 20
BACKGROUND CHECKS - JUL 20
BACKGROUND CHECKS
CDL RENEWAL
5314 S 140TH ST, WATER 0/P
11809 40TH AVE S, WATER 0/P
Pay Period Date
7/1/2020-7/15/2020
Vendor
003233 WAY BACK INN FOUNDATION
020602 HALEY J NORRIS
020598 LI TINTING
020652 MONESSERRAT ALTAMIRANO
020650 ANA G MEDINA CRUZ
020653 PETER J MENDIOLA
018974 FELICIA EDMONSON KEMP
014364 DARRYL KEMP
020776 SYLVIA SALMERSON
020799 HOPE D CASTANEDA
020803 TEMWANI KATUNDU
020800 ELIZABETH NAVARRO
020840 AGAPITA BORJA
020839 JOSE M BORJA
020837 JALYNNE M FORSLUN
020838 ANDREA B HERNANDEZ
020841 RAYMOND J SABLAN
020810 ELIZABETH RAN IA RAMPERSAD
020803 TEMWANI KATUNDU
020919 HASSAN YUSUF AHMED
020918 CHOMROEUN MELL
020921 ELIZABETH MICHEL
020917 EDWIN HERNANDEZ MORENO
020920 ULISES CENTENO PALOMINO
009456 ANGELO ABELLA
020948 TALILAGI IERENEO
020947 ELIZABETH LAFAELE LAEPOI
020952 SUDI M MOHAMEDNUR
020951 SANH C NGUYEN
020945 RAELA PATTERSON
020714 SEATTLE METRO CHAMBER OF COMP
003207 WA ST PATROL
003207 WA ST PATROL
002668 ROBERT ABBOTT
020877 VADIM MAMCHICH
020962 RODNEY JEFFERS
Payee Name
AFLAC
Accounts Payable
Date
08/03/2020
10/19/2020
10/19/2020
11/23/2020
11/23/2020
11/23/2020
01/18/2021
01/18/2021
01/18/2021
03/01/2021
03/01/2021
03/01/2021
N
O
N
N
N
CO
O
03/22/2021
03/22/2021
03/22/2021
N
O
N
N
N
CO
O
04/19/2021
05/03/2021
05/17/2021
05/17/2021
05/17/2021
05/17/2021
05/17/2021
06/07/2021
06/21/2021
06/21/2021
06/21/2021
06/21/2021
06/21/2021
03/22/2021
08/17/2020
01/04/2021
03/01/2021
05/03/2021
N
O
N
N
CO
O
Date
07/24/2020
Check #
CO
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384720
384742
384939
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385342
N-
CO
co
co
385409
385625
385651
385668
385793
385794
385804
385808
N
00
co
co
385980
386058
386128
386175
386176
386180
386186
386276
N
CO
co
co
00
CO
co
386390
386394
386400
385830
384390
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N
co
co
385609
386069
386375
Payroll
Check #
536421
9
Amount
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N
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ri
300.00
40.75
CO
V
co
686.77
$ 702.77
$ 8,723.15
Court Total:
Total Unclaimed Property:
Description
OVERPAYMENT
RESTITUTION
RESTITUTION
RESTITUTION
RESTITUTION
Payee Name
HAMBERT, PACHARADA KLINPIBUL
BAGADIONG, JOEL
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05/05/2020
08/21/2019
09/24/2018
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City of Tukwila
City Council Finance & Governance Committee
Meeting Minutes
September 12, 2022 - 5:30 p.m. - Hybrid Meeting; Duwamish Conference Room & MS Teams
Councilmembers Present: De'Sean Quinn, Chair; Kate Kruller Thomas McLeod
Staff Present: Rachel Bianchi, Laurel Humphrey, Vicky Carlsen
I. BUSINESS AGENDA
A. Resolution: Cancellation of Outstanding General Fund Claims and Payroll Checks
Staff is seeking Council approval of the annual resolution cancelling uncollectable accounts
*receivable in the total amount of $34,324.45.
Committee Recommendation
Unanimous approval. Forward to September 19, 2022 Regular Consent Agenda.
B. Resolution: Cancellation of Past Due Accounts Receivables
Staff is seeking Council approval of the annual resolution writing off outstanding and
unredeemed accounts payable in the total amount of $8,723.15.
Committee Recommendation
Unanimous approval. Forward to September 19, 2022 Regular Consent Agenda.
C. 2023-2024 Budget: Firemen's Pension Fund
Staff presented the proposed budget for Fund 611, Firemen's Pension, which supports seven
retired firefighters.
Committee Recommendation
Forward to September 12, 2022 Committee of the Whole.
D. Resolution: City Property Naming Policy
Staff is seeking Council approval of a resolution adopting an updated policy on naming city -
owned property.
Item(s) for follow-up:
• Remove 75% approval requirement for street renaming
• Add "people of Tukwila" to Section 4(A)(8)
• Add ability for Council to request a recommendation from a specific Board or Commission.
Committee Recommendation
Unanimous approval as amended. Forward to September 26, 2022 Committee of the Whole.
MISCELLANEOUS
The meeting adjourned at 5:56 p.m.
Committee Chair Approval
11