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HomeMy WebLinkAboutCOW 2022-09-26 Item 4H - Budget - Proposed 2023-2024 Biennial Budget: City FacilitiesCOUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 09/26/22 JR ITEM INFORMATION ITEM NO. 4.H. 155 STAFF SPONSOR: GRIFFIN LERNER ORIGINAL AGENDA DATE: 09/26/22 AGENDA ITEM TITLE Proposed 2023-2024 Biennial Budget City Facilities and General Improvements CATEGORY 1 Discussion 9/26/22 ❑ Motion Mtg Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg Date SPONSOR ❑Council ❑Mayor HR ❑DCD Finance Fire TS P&R Police aPJF ❑Court SPONSOR'S The City's Public Works Department manages two capital funds related to City Facilities — SUMMARY the 303 fund for general improvements and the 306 fund for new capital construction. For the next biennium, the City will initiate a long-term facility needs study and begin design on Phase Two of the Public Works Shops Project. Council is being asked to forward to the Committee of the Whole for review. REVIEWED BY ❑ Trans&Infrastructure ❑ CommunitySvs/Safety ❑ LTAC ❑ Arts Comm. DATE: 09/26/22 0 Finance Comm. ❑ Planning/Economic Dev. Comm. ❑ Planning Comm. CHAIR: DE'SEAN QUINN ❑ Parks COMMITTEE RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Forward to Committee of the Whole same day COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $0.00 $0.00 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 09/26/22 MTG. DATE ATTACHMENTS 09/26/22 Informational Memorandum dated 09/23/22 Proposed Budget and CIP Sheets for 303 and 306 Funds 155 156 City of Tukwila Allan Ekberg, Mayor Public Works Department - Hari Ponnekanti, Director/City Engineer INFORMATIONAL MEMORANDUM TO: Finance and Governance Committee FROM: Hari Ponnekanti, Public Works Director BY: Griffin Lerner, Public Works Analyst CC: Mayor Allan Ekberg DATE: September 23, 2022 SUBJECT: Proposed 2023-2024 Biennial Budget City Facilities and General Improvements ISSUE Review Proposed 2023-2024 Biennial Budget and Capital Improvement Programs for City Facilities and General Improvements. BACKGROUND The City's Public Works Department manages two capital funds related to City Facilities — the 303 fund for general improvements and the 306 fund for new capital construction. For the next biennium, the City will initiate a comprehensive long-term facility needs study reviewing all City buildings and begin design on Phase Two of the Public Works Shops Project. DISCUSSION & FISCAL IMPACT General Improvements - 303 Fund • Citywide Facilities Plan scheduled to begin in 2023. • TCC HVAC Replacement scheduled for 2024. • Once the long-term facilities need for ongoing maintenance is known, this fund will be closed out. Future general repairs and maintenance will be incorporated into Facility Maintenance's budget directly. City Facilities - 306 Fund • The City has planned for $5.5 million in design costs for PW Shops Phase II. This projection is subject to test -to -fit findings and Council direction around next steps. The funding for design would come from the existing funds, Phase I cost savings, lease revenue from the eastern parcel, and transfers from the utility funds. • There are no planned expenditures in the next biennium for the Teen and Senior Center. Staff recommends restarting this project in 2025 when additional opportunities may be available. • Any unused funds for Minkler Shop upgrades will rollover into the next biennium. RECOMMENDATION Seek Committee approval to forward the General Improvements and City Facilities funds 303 and 306 section of the 2023-2024 Biennial Budget to the Committee of the Whole. Attachments: Proposed Budget and CIP Sheets for 303 and 306 Funds 157 158 DEPARTMENT: N/A FUND: General Government Improvement RESPONSIBLE MANAGER: Hari Ponnekanti FUND NUMBER: 303 POSITION: Public Works Director Description: The General Government Improvement fund is used for improvements, additions, or other miscellaneous minor capital projects not provided for elsewhere. Projects which benefit multiple departments or functions will be given priority. 2021-2022 Accomplishments ♦ Completed Exterior Painting and Staining of Tukwila Community Center Strategic Goal 4 & 5 ♦ Completed retrofit of TCC HVAC chiller. Strategic Goal 4 ♦ Completed Seismic Study of City Hall & 6300 Building. Strategic Goal 4 ♦ Installed new siding at City Hall. Strategic Goal4 & 5 ♦ Completed Exterior Painting and Staining of Fire Station 53. Strategic Goal4 & 5 2023 Outcome Goals ♦ Improve conditions of existing facilities. 2023 Indicators of Success ♦ Close out this fund at the end of fiscal year 2023. In 2023, a City-wide facilities study is planned. Once the long-term facilities need for ongoing maintenance is known, this fund will be closed out. Future general repairs and maintenance will be incorporated into the general fund. 159 Revenue and Expenditure Summary General Government Improvement Projects Actual Budget Percent Change 116,211 2020 - 2021 Projected 2022 - 2022 2023 2024 2022-2023 2023-2024 Operating Revenue - - - - 0.0% 0.0% 6300 Bldg Dry Fire Sprinkler System 29,689 - - Grant Revenues $ - $ - $ 1,000 $ - $ 1,800,000 $ - 0.0% -100.0% Investment Earnings - 4,269 0.0% 700 1,580 118,302 500 1,000 - 100.0% -100.0% Total Operating Revenue 0.0% 4,269 - 700 2,580 200,000 500 1,801,000 - 360100.0% -100.0% Transfers In - - 28,300 300,000 - - - 100,000 - 0.0% -100.0% Total Revenue 49,378 4,269 300,700 2,580 0.0% 500 1,901,000 - 380100.0% -100.0% Projects TCC Siding/Roofing Repairs 116,211 - - - - - 0.0% 0.0% Install No Parking Signs 6200/6300 2,026 - - - - - 0.0% 0.0% 6300 Bldg Dry Fire Sprinkler System 29,689 - - - - - 0.0% 0.0% TCC Retrofit HVAC Chiller - 17,013 - - - - 0.0% 0.0% TCC Exterior Painting - 118,302 - - - - 0.0% 0.0% City Hall Siding - - 158,807 200,000 - - -100.0% 0.0% Seismic Study of City Facilities - - 28,300 - - - 0.0% 0.0% Fire Station 53 Exterior Paint - - 49,378 - - - 0.0% 0.0% Citywide Facilities Plan - - - - 340,000 - 0.0% -100.0% TCC HVAC Replacement - - - - 2,000,000 - 0.0% -100.0% Total Projects 147,926 135,315 236,485 200,000 2,340,000 - 1070.0% -100.0% Transfers Out - - - - 5,128 - 0.0% -100.0% Total Expenses 147,926 135,315 236,485 200,000 2,345,128 - 1072.6% -100.0% Beginning Fund Balance 656,306 512,648 678,033 678,033 444,128 - -34.5% -100.0% Change in Fund Balance (143,657) 165,385 (233,905) (199,500) (444,128) - 122.6% -100.0% Ending Fund Balance $ 512,648 $ 678,033 $ 444,128 $ 478,533 $ - $ - -100.0% 0.0% 160 General Ledger Code Details Revenues GL Account Code Account Description Actual 2020 2021 Projected 2022 2022 Budget 2023 2024 Operating Revenues PW303300-361110 Investment Interest $ 4,269 $ 700 $ 1,580 $ 500 $ 1,000 $ - Total Operating Revenues 4,269 700 1,580 500 1,000 - PW303300-334035 State Agencies- 38 64 149 - 1,000 - 1,800,000 - Total Capital Project Revenues- 251 - 1,000 - 1,800,000 - PW303300-730000 Transfer In from General Fund - 300,000 - - 100,000 - Non -Operating Revenues- 1,399 300,000 - - 100,000 - PW303180C-541000 Professional Services PW303180C-541007 Contracted Services PW303180C-542004 Printing & Binding Services PW303300-541007 Contracted Services PW303300-548001 Repair services - - - - 145,776 - - - - 135,346 - - 500 29,000 41,985 50,000 - - - - - - - 340,000 - - - - - - Total Revenues $ 4,269 $ 300,700 $ 2,580 $ 500 $ 1,901,000 $ - Expenses GL Account Code Account Description Actual 2020 2021 Projected 2022 2022 Budget 2023 2024 PW303300-511000 Salaries $ 500 $ - $ - $ - $ - $ - Total Salaries & Wages 500 - - - - - PW303300-521000 FICA PW303300-523000 PERS PW303300-524000 Industrial Insurance 38 64 149 - - (31) - - - - - - - - - - - Total Personnel Benefits 251 (31) - - - - PW303300-532001 Repair Supplies 1,399 - - - - - Total Supplies 1,399 - - - - - PW303180C-541000 Professional Services PW303180C-541007 Contracted Services PW303180C-542004 Printing & Binding Services PW303300-541007 Contracted Services PW303300-548001 Repair services - - - - 145,776 - - - - 135,346 - - 500 29,000 41,985 50,000 - - - - - - - 340,000 - - - - - - Total Services & Passthrough Pmts 145,776 135,346 71,485 50,000 340,000 - PW303180C-562000 Buildings & Structures- PW303180C-565000 Construction Projects PW303300-564000 Machinery & Equipment- - - - - 49,378 115,622 - - 150,000 - - - 2,000,000 - - - Total Capital Expenditures -- 165,000 150,000 2,000,000 - PW303300-750000 Transfer Out to General Fund - -- - 5,128 - Total Transfers Out - - - - 5,128 - Total Expenditures $ 147,926 $ 135,315 $ 236,485 $ 200,000 $ 2,345,128 $ - 161 DEPARTMENT: N/A FUND: City Facilities Fund RESPONSIBLE MANAGER: Hari Ponnekanti Description FUND NUMBER: 306 POSITION: Public Works Director The City Facilities Fund is used for new construction or major reconstruction of city facilities. The current project accounted for in this fund is the Public Works Shops facility and the future Intergeneration Teen and Senior Center 2021-2022 Accomplishments • Complete Phase I for the new Public Works Shops site. • Began design for Phase II for the new Public Works shops site • Began feasibility study for Inter -generational Teen and Senior Center. 2023-2024 Outcome Goals • Complete design for Phase II of the new Public Works Shops site. Revenue and Expenditure Summary City Facilities Capital Projects Public Works Shops Teen/Senior Center Minkler Improvements 756,352 - 241,354 Actual 3,686,000 74,163 75,000 1,200,000 - 225,000 Budget 3,000,000 - - Percent Change 2020 2021 Projected 2022 6,106,201 2022 2023 2024 2022-2023 2023-2024 Capital Project Revenue 11.1% Indirect Cost Allocation - -- - - - Investment Earnings $ 37,423 $ 5,384 $ 9,443 $ - $ 1,000 $ 1,000 0.0% 0.0% Sale of Property - - 2,300,000 6,106,201 - - - 0.0% 0.0% Bond Proceeds - 2,850,000 - 5,000,861 - - - 0.0% 0.0% Total Capital Projects Revenue 37,423 2,855,384 2,309,443 (1,500,817) - 1,000 1,000 0.0% 0.0% Transfers In - Lease Revenue - - -- $ 3,500,044 140,000 840,000 0.0% 500.0% Transfers In - Public SafetyPlan - 600,000 - - - - 0.0% 0.0% Transfers In - Utility Funds - 1,150,000 300,000 - 2,000,000 1,000,000 0.0% -50.0% Total Revenue 37,423 4,605,384 2,609,443 - 2,141,000 1,841,000 0.0% -14.0% Capital Projects Public Works Shops Teen/Senior Center Minkler Improvements 756,352 - 241,354 5,744,843 320,867 40,491 3,686,000 74,163 75,000 1,200,000 - 225,000 2,500,000 - 200,000 3,000,000 - - 108.3% 0.0% -11.1% 20.0% 0.0% -100.0% TolTransfers Out 997,706 6,106,201 3,835,163 1,425,000 2,700,000 3,000,000 89.5% 11.1% Indirect Cost Allocation - -- - - - 0.0% 0.0% Other Non Operating - - - - - - 0.0% 0.0% Total Expenses 997,706 6,106,201 3,835,163 1,425,000 2,700,000 3,000,000 89.5% 11.1% Beginning Fund Balance 5,961,144 5,000,861 3,500,044 3,500,044 2,274,324 1,715,324 -35.0% -24.6% Change in Fund Balance (960,283) (1,500,817) (1,225,720) (1,425,000) (559,000) (1,159,000) -60.8% 107.3% Ending Fund Balance $ 5,000,861 $ 3,500,044 $ 2,274,324 $ 2,075,044 $ 1,715,324 $ 556,324 -17.3% -67.6% 162 General Ledger Code Details Revenues GL Account Code Account Description Actual 2020 2021 Projected 2022 2022 Budget 2023 2024 Operating Revenues Total Supplies- - 3,871 - PW306100-361110 Investment Interest $ 37,423 $ 5,384 $ 9,443 $ $ 1,000 $ 1,000 Total Operating Revenues 37,423 5,384 9,443 - 1,000 1,000 PW306100-391100 LTGO Bond Proceeds - 2,850,000 - - - - PW306100-390000 Land Sale - - 2,300,000 - - - Total Capital Project Revenues - 2,850,000 2,300,000 - - - PW306750-730000 Transfer In from General Fund - - - - 140,000 840,000 AS306750-730305 Transfer In from 305 - 600,000 - - - - PW306480-730401 Transfer In from 401 - 221,000 102,000 - 680,000 340,000 PW306480-730402 Transfer In from 402 - 623,500 57,000 - 380,000 190,000 PW306480-730412 Transfer In from 412 - 305,500 141,000 - 940,000 470,000 Total Revenues $ 37,423 $ 4,605,384 $ 2,609,443 $ - $ 2,141,000 $ 1,841,000 Expenses GL Account Code PW306480-531003 PW306480C-535001 Account Description Operating Supplies- Equipment- Actual 2020 2021 - - Projected 2022 1,201 2,670 2022 - Budget 2023 - - 2024 - - Total Supplies- - 3,871 - - - PW306180C-541007 Contracted Services - - 1,397 - - - PW306180C-547022 Natural Gas Utility - - 1,654 - - PW306180C-548001 Repair services- - 65,064 - - - PW306480C-541007 Contracted Services - - 2,623 - - - PW306480C-541010 Inspection Services & Permits - - 19,408 - - - PW306480C-547021 Electric Utility - - 84 - - - PW306480C-547025 Water/Sewer Utility - - 88 - - - PW306480C-547026 Surface Water utility - - 8,219 - - - PW306480C-548001 Repair senrices - - 1,595 - - - Total Services & Passthrough Pmts - - 100,131 - - - AS306750C-562000 Buildings & Structures - 320,867 74,163 - - - PW306180C-562000 Buildings & Structures 939,936 5,785,334 - 225,000 - - PW306180C-563000 Other Improvements - - 7,211 - 200,000 - PW306480C-562000 Buildings & Structures 57,770 - 3,610,927 1,200,000 2,500,000 3,000,000 PW306480C-563000 Other Improvements - - 29,830 - - - PW306480C-564002 Network Equipment- - 9,030 - - - Total Capital Expenditures 997,706 6,106,201 3,731,161 1,425,000 2,700,000 3,000,000 Total Expenditures $ 997,706 $ 6,106,201 $ 3,835,163 $ 1,425,000 $ 2,700,000 $ 3,000,000 163 164 CIP Page # PROJECT TITLE CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 - 2028 GENERAL IMPROVEMENTS 303 Fund **Other After Six 2023 2024 2025 2026 2027 2028 TOTAL Sources Years 47 Facility Improvements 2,340 2,340 1,800 Grand Total Changes from 2021 to 2023 CIP: Closing out fund after 2023 2023 - 2028 Capital Improvement Program 2,340 0 - 2,340 1,800 ** Denotes other funding sources, grants, or mitigation. 98 165 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Facility Improvements Project No. Various DESCRIPTION: Yearly improvements and required maintenance to City facilities that are located throughout the City. JUSTIFICATION: Maintenance of existing facilities and required updating and improvements. STATUS: Ongoing. MAINT. IMPACT: None. COMMENT: Ongoing project, only one year actuals are shown in first column. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Engineering 340 340 Land (R/W) 0 Construction 2,000 2,000 TOTAL EXPENSES 2,340 0 0 0 0 0 0 2,340 FUND SOURCES Awarded Grant 1,800 1,800 Proposed Grant 0 Mitigation Actual 0 City Operating Revenue 100 100 303 Fund balance 0 0 440 0 0 0 0 0 0 440 TOTAL SOURCES 0 0 2,340 0 0 0 0 0 0 2,340 Facility Projects scheduled for 2023-2024 TCC HVAC Replacement Citywide Facilities Plan 2,000,000 2023 350,000 2023 $ 2,350,000 166 2023 - 2028 Capital Improvement Program 98 CIP Page # PROJECT TITLE CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 - 2028 CITY FACILITIES 306 Fund **Other After Six 2023 2024 2025 2026 2027 2028 TOTAL Sources Years 56 Public Works Shops 2,944 3,000 10,000 40,500 0 0 56,444 44,544 0 57 Intergenerational Teen/Senior CentE 0 0 500 500 0 0 1,000 0 0 Grand Total 2,944 3,000 10,500 41,000 0 0 57,444 44,544 0 ** Denotes other funding sources, grants, or mitigation. Changes from 2019 to 2021 CIP: Deleted City Hall Facilities - will re -add once citywide facilities plan is complete 2023 - 2028 Capital Improvement Program 98 167 168 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Public Works Shops Project No. multiple DESCRIPTION: Construct a new City Public Works maintenance and operations center, combining all operational functions at one location. Facility may also include a City Clerk & Police Records Center and Police evidence storage. Existing Public Works operations and maintenance areas are inadequate structurally and seismically. Current JUSTIFICATION: land for staging dirt and vactor materials is only temporary. Project includes selling dirt/vactor land, Minkler Shops, and George Long Shops to acquire the real estate to build an equipment operations center that meets current STATUS: Separate from the Public Safety Plan. Was formerly known as City Maintenance Facility. MAINT. IMPACT: Improves safety and efficiency for First Responders and maintenance operations. COMMENT: Based on usage and benefits, it is estimated that the Water, Sewer, and Surface water enterprise funds will fund 50% of the Public Works Shops with the other 50% funded by Streets, Facilities, & Equipment Rental. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES 10 Project Location y ate N B©e ice-��� a. if Design/PM 1,288 388 2,500 3,000 i, _ ,..‘„aro. _4 I 7,176 Land (R/W) 25,462 . N 7;1% 4 \ 25,462 Const. Mgmt. 753 270 171 itto 11111111 vp s , 1,194 Construction 5,402 3,028 273 13,500 40,500 Fart GIS 62,703 TOTAL EXPENSES 32,905 3,686 2,944 3,000 13,500 40,500 0 0 0 96,535 FUND SOURCES Enterprise Funds 9,034 1,472 1,500 5,000 15,000 32,006 Councilmatic Bond 5,572 5,000 15000 25,572 REET Funds 3,000 3,000 General Fund 462 1,472 1,934 306 Fund Balance 14,837 3,686 0 1,500 0 10,500 0 0 0 30,523 TOTAL SOURCES 32,905 3,686 2,944 3,000 10,000 40,500 0 0 0 93,035 2023 - 2028 Capital Improvement Program 98 169 10 Project Location y ate N B©e ice-��� a. if r 4 i, _ ,..‘„aro. _4 I ` 4' ryk ., 4 rdalk 11.1 m 0, . N 7;1% 4 \ itto 11111111 vp s , Fart GIS rgoi 4h 30 st EL /i 2023 - 2028 Capital Improvement Program 98 169 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Intergenerational Teen/Senior Center Project No. 92030601 DESCRIPTION: Build a new facility for Teens and Seniors in the Tukwila International Boulevard neighborhood, that will be in proximity to the Foster High School, Showalter Middle School, and the senior community. Recognize the need for an innovative facility that will be inclusive and serve seniors during the day and teens in JUSTIFICATION: the afternoon/evening. The facility will serve our Tukwila community and incorporate diverse cultural, economic, educational, and athletic opportunities and activities. STATUS: New Project for 2021 - 2026 CIP. A City team was formed for community outreach. MAINT. IMPACT: New facility. Initial funding is from Justice Center savings. Potential funding partners are being sought from the philanthropic and business communities as well as the YMCA/YWCA and the Boys and Girls Club. COMMENT: FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Project Location�.,��,* 41At.� 4. Analysis/Site Selectk 200 J 5 _ 200 Design/PM 320 287 ' .., Atiroonitivimir 500 500 0 el r M�d,,.�wms •/i ,,,c 1,607 Land (R/W) 0 Const. Mgmt. 0 Construction 0 TOTAL EXPENSES 520 287 0 0 500 500 0 0 0 1,807 FUND SOURCES Grant 0 Bond 0 Mitigation Expected 0 City Oper. Revenue 520 287 0 0 500 500 0 0 0 1,807 TOTAL SOURCES 520 287 0 0 500 500 0 0 0 1,807 70 2023 - 2028 Capital Improvement Program 98 Project Location�.,��,* 41At.� 4. -- V�:SI J 5 _ it ' .., Atiroonitivimir 0 el r M�d,,.�wms •/i ,,,c li%v GIS 70 2023 - 2028 Capital Improvement Program 98