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COW 2022-09-26 COMPLETE AGENDA PACKET
Tukwila City Council Agenda ❖ COMMITTEE OF THE WHOLE ❖ �q J��ILA sem; Sl, `''n�r 1905%%% Allan Ekberg, Mayor Counci/members. + Kathy Hougardy + De'Sean Quinn David Cline, City Administrator + Kate Kruller + Cynthia Delostrinos Johnson Thomas McLeod, Council President ❖Mohamed Abdi ❖ Tosh Sharp THE MEETING WILL ON-SITE THE Monday, September BE CONDUCTED PRESENCE WILL PHONE NUMBER For Technical 26, 2022; BOTH ON-SITE AT TUKWILA CITY HALL AND ALSO VIRTUALLY. BE IN THE COUNCIL CHAMBERS (6200 SOUTHCENTER BOULEVARD). FOR THE PUBLIC TO PARTICIPATE IN THE MEETING IS: 1-253-292-9750, ACCESS CODE: 670077847#. Click here to: Join Microsoft Teams Meeting Support during the meeting call: 1-206-433-7155. 7:00 PM 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE 2. LAND ACKNOWLEDGEMENT The City of Tukwila is located on the ancestral lands of the Coast Salish people. We acknowledge their continuing connections to land, waters and culture. We pay our respects to their elders past, present and emerging. 3. PUBLIC COMMENTS— including comment on items both on and not on the meeting agenda Those wishing to provide public comments may verbally address the City Council both on-site at Tukwila City Hall or via phone or Microsoft Teams for up to 5 minutes for items both on and not on the meeting agenda. To provide comment via phone or Microsoft Teams, please email citycouncil@tukwilawa.gov with your name and topic by 5:00 PM on the meeting the date. Please clearly indicate that your message is for public comment during meeting, and you will receive further instructions. 4. SPECIAL ISSUES a. Discussion on the acquisition of additional school zone speeding cameras. b. Discussion on additional parks zone speeding cameras. c. A resolution adopting a policy for naming or renaming City -owned property; and repealing Resolution No. 1400. d. An Interlocal Agreement with the Puget Sound Regional Fire Authority. e. Budget outreach overview and feedback to date. f. Proposed 2023-2024 Biennial Budget: Tourism and Lodging Tax Fund, and updated Six -Year Financial Plan. g. Proposed 2023-2024 Biennial Budget: Public Safety Plan budget. h. Proposed 2023-2024 Biennial Budget: City Facilities (303 and 306 Funds). (continued..) Pg.1 Pg.9 Pg.19 Pg.33 Pg.85 Pg.105 Pg.147 Pg.155 COMMITTEE OF THE WHOLE MEETING September 26, 2022 Page 2 4. SPECIAL ISSUES (cont.) i. Proposed 2023-2024 Biennial Budget: Residential and Arterial Streets. j. Proposed 2023-2024 Biennial Budget: LEOFF 1 Retiree Health Care budget. Pg.171 Pg.215 5. REPORTS a. Mayor b. City Council c. Staff 6. MISCELLANEOUS 7. EXECUTIVE SESSION 8. ADJOURNMENT This agenda is available at www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities. Remote Tukwila Council meetings are audio taped (and video taped as of 9/14/20). Available at www.tukwilawa.gov) WELCOME TO THE TUKWILA CITY COUNCIL MEETING The Tukwila City Council encourages community participation in the local government process and welcomes attendance and public comment at its meetings. MEETING SCHEDULE Regular Meetings are held at 7:00 p.m. on the 1st and 3rd Mondays of each month. The City Council takes formal action in the form of motions, resolutions and ordinances at Regular Meetings. Committee of the Whole Meetings are held at 7:00 p.m. on the 2nd and 4th Mondays of each month. The City Council considers current issues, discusses policy matters in detail, and coordinates the work of the Council at Committee of the Whole meetings. PUBLIC COMMENTS Members of the public are given the opportunity to address the Council for up to 5 minutes on items both on and not on the meeting agenda during Public Comments. The City Council will also accept comments on an agenda item when the item is presented in the agenda, but speakers are limited to commenting once per item each meeting. When recognized by the Presiding Officer, please go to the podium if on-site or turn on your microphone if attending virtually and state your name clearly for the record. The City Council appreciates hearing from you but may not respond or answer questions during the meeting. Members of the City Council or City staff may follow up with you following the meeting. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. The City Council Rules of Procedure provide the following guidelines for Public Hearings: 1. City staff will provide a report summarizing and providing context to the issue at hand. 2. The proponent shall speak first and is allowed 15 minutes to make a presentation. 3. The opponent is then allowed 15 minutes to make a presentation. 4. Each side is then allowed 5 minutes for rebuttal. 5. After the proponents and opponents have used their speaking time, the Council may ask further clarifying questions of the speakers. 6. Members of the public who wish to address the Council on the hearing topic may speak for 5 minutes each. 7. Speakers are asked to sign in on forms provided by the City Clerk. 8. The Council may ask clarifying questions of speakers and the speakers may respond. 9. Speakers should address their comments to the City Council. 10. If a large number of people wish to speak to the issue, the Council may limit the total amount of comment time dedicated to the Public Hearing. 11. Once the Presiding Officer closes the public hearing, no further comments will be accepted, and the issue is open for Councilmember discussion. 12. Any hearing being held or ordered to be held by the City Council may be continued in the manner as set forth by RCW 42.30.100. For more information about the City Council, including its complete Rules of Procedure, please visit: https://www.tukwilawa.gov/departments/city-council/ COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 9/26/22 PH 10/3/22 PH ITEM INFORMATION ITEM No. 4.A. STAFF SPONSOR: ERIC DREVER ORIGINAL AGENDA DATE: 9/26/22 AGENDA ITEM TITLE School Speed Zone Camera — Proposal CATEGORY ® Discussion Mtg Date 9/26/22 Motion Mtg Date 10/3/22 Resolution Mtg Date ❑ Ordinance Mtn Date Bid Award NI Date ❑ Public Hearing N1tp Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ® Police ❑ PIE SPONSOR'S SUMMARY The PD is seeking to reduce speeding violations near Foster High School, Showalter Middle School, and Thorndyke Elementary School on 42nd Ave S. by placing Speed Zone Cameras in those school zones. The PD would like the Council to approve the expansion and installation of School Speed Zone cameras to include the locations on 42nd Ave S. REVIEWED BY ❑ Trans&Infrastructure Svcs 1 Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. ❑ LTAC ❑ Arts Comm. DATE: 9/12/22 ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: HOUGARDY RECOMMENDATIONS: SPONsoR/ADMIN. Police Department COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: 9/26/22 10/3/22 MTG. DATE 9/26/22 10/3/22 RECORD OF COUNCIL ACTION ATTACHMENTS Informational Memorandum dated 9/6/22 2019 Radar Study for S. 144th St. and 42nd Ave. S. Minutes from the Community Services and Safety Committee meeting of 9/12/22 1 2 W i City of Tukwila Allan Ekberg, Mayor t9oa INFORMATIONAL MEMORANDUM TO: Community Services and Safety Committee FROM: Eric Dreyer, Chief of Police CC: Mayor Ekberg DATE: September 6, 2022 SUBJECT: School Speed Zone Camera — Proposal ISSUE The pilot School Speed Zone Camera program has effectively reduced speeding violations on S. 144th Street in the school zone in front of Foster High School and Showalter Middle School. The Police Department is seeking to also reduce speeding violations near Foster High School, Showalter Middle School, and Thorndyke Elementary School on 42' Ave S. by placing Speed Zone Cameras in the school zones there, as well. BACKGROUND Speed Zone Cameras were installed in the school Zone in the 4400 block of 5.144th Street. The cameras were operational on September 1, 2021. There was a one-month grace period between September 1, 2021, and September 30, 2021. Only Warnings were given during this time. Since October 1st, 2021, the cameras have been live and issuing notice of infractions for violations. The effectiveness of reducing speeding violations has been significant with a 59% reduction in violations by the end of the school year. DISCUSSION The School Zone Speed Cameras have been successful in reducing speed in school zones near Foster High School and Showalter Middle School. As expected, numbers of daily infractions were reduced from 704 to 288 from October 1,2021 until the end of the school year in June 2022. Studies done for the proposal that led to the installation of the current Cameras showed slightly more speeding violations on 42nd Ave S. as compared to S. 144th Street. However, it was decided at the time to move forward with only a single set of cameras to begin the pilot program, and cameras on S. 144th street would cover a school speed zone with two schools, having greater impact. The success of reducing speeders in the current camera school zones on S. 144th St., suggests expanding the systems to the West side of Foster High School on 42nd Ave S and continuing South on 42nd into the 15000 block to take into consideration Thorndyke Elementary would increase safety for our students by reducing speeding violations there, as well. (Four cameras to cover two locations on 42nd Ave S.) FINANCIAL IMPACT Cost for PD Processing Currently the PD is authorized to staff a commissioned officer to process the school zone camera violations; however, this position has not been filled, as the PD has been able to absorb the work associated with these cameras. The PD could potentially take on the workload of a few more cameras before we would need to add the position. One full time traffic officer would cost $143,435.00, (2022 estimated salary and benefits). The School Zone Cameras currently in place would continue to absorb this cost. 3 INFORMATIONAL MEMO Page 2 Cost for processing for Courts The Courts have 2.25 FTE's in place with costs being covered currently by the school speed zone cameras. Court Staff believe that the current staff would be sufficient to process park zone violations as well. Fees from Novoa Global Pricing for the Novoa Global School Speed Zone Camera System is as follows $2,999.25 per camera system, per month, currently we have two camera systems for a monthly total of $11,997.00 per month. (4 x $2999.25= $11,997.00). This cost is covered by the program and does not create new expenditures. Revenue Gross revenue from the cameras for the 2021-2022 school year was $344,135.40 in paid fines and another $301,319.60 fines that are due. The Courts are currently working on amending the TMC to allow for late fees along with their deferrals, as opposed to sending unpaid fines to collections. Where the recommended two locations on 42nd Ave S. cover traffic along the same street, we anticipate the revenue generated to match that of the cameras on S. 144th Street for an estimated $344,000.00. RECOMMENDATION The Police Department recommends that the Council approve the expansion and installation of School Speed Zone cameras to include the locations on 42nd Ave S. and move forward to the September 26, 2022 C.O.W. and October 3, 2022 Regular meetings. ATTACHMENTS 2019 Radar Study for S 144th St. and 42nd Ave S. https://tukwilawa.sharepoint.com/sites/mayorsoffice/cc/Council Agenda Items/Police/School speed zone cameras/School Zone Camera 42nd Ave S Info- Memo.docx 4 Total Violations Total Total Violations >25mph Vehicles % >25mph $$$$ 40% - decrease Radar 5 NB AM Total 1282 3001 43% $ 269,220.00 $ 107,688.00 Wk 1: 10/7/19 - 10/11/19 669 1558 43% Wk 2: 10/14/19-10/18/19 613 1443 42% Radar 5 NB PM Total 2108 4081 52% $ 442,680.00 $ 177,072.00 Wk 1: 10/7/19 - 10/11/19 1177 2243 52% Wk 2: 10/14/19-10/18/19 931 1838 51% Radar 6 SB AM Total 828 2276 36% $ 173,880.00 $ 69,552.00 Wk 1: 10/7/19 - 10/11/19 437 1173 37% Wk 2: 10/14/19-10/18/19 391 1103 35% Radar 6 SB PM Total 3082 5521 56% $ 647,220.00 $ 258,888.00 Wk 1: 10/7/19 - 10/11/19 1,729 3,100 56% Wk 2: 10/14/19-10/18/19 1353 2421 56% Grand Total Covid Estimates -40% 7300 14879 49% 4380 8927.4 49% Notes: Fines 210 (5-10 mph) and 240 (11 mph) Cameras lease fee pro -rated out to $2999.99 per month 01 $ 1,533,000.00 $ 613,200.00 Total $$ Violations ($210/violation) $ 3,066,000.00 $ 1,226,400.00 Monthly $ 24,528,000.00 $ 9,811,200.00 Annual = 8 months $ 17,169,600.00 $ 6,867,840.00 70% Collection Rate $ 17,025,600.00 $ 6,723,840.00 Net Annual Income less Cost to NG - 12K/mo 6 City of Tukwila City Council Community Services & Safety Committee Meeting Minutes September 12, 2022 - 5:30 p.m. - Hybrid Meeting; Hazelnut Conference Room & MS Teams Councilmembers Present: Staff Present: Kathy Hougardy, Chair; Mohamed Abdi, Tosh Sharp David Cline, Eric Dreyer, Eric Lund, David Rosen, Kraig Boyd, Jay Wittwer, Norm Golden, Trish Kinlow Chair Hougardy called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. Contribution to Valley SWAT Armored Vehicle Purchase Staff is seeking Council approval to contribute $100K in state seizure funds toward the purchase of an armored vehicle for the Valley SWAT Team. 400,, Committee Recommendation: Unanimous approval. Forward to September 19, 2022 Regular Meeting Consent Agenda. B. Expansion of School Speed Zone Camera Program Staff is seeking Council approval to install four school zone speed cameras on 42nd Avenue South. Committee Recommendation: Unanimous approval. Forward to September 26, 2022 Committee of the Whole C. Parks Speed Zone Camera Study Staff presented the results of the study, which took place in five parks over three days between 6:00 a.m. - 8:30 p.m. Item(s) for follow-up: Provide information on drawbacks to speed cameras near parks. Committee Recommendation: Install two cameras near Codiga Park to pilot a park camera program. Forward to September 26, 2022 Committee of the Whole. II. MISCELLANEOUS The meeting adjourned at 6:40 p.m. Committee Chair Approval Minutes by LH 7 8 COUNCIL AGENDA SYNOPSIS A. 4s Initial. ITEM No. QMeeting Date Prepared by Mayors review Council review 4 GI 9/26/22 PH n 4 . [S . 190$ ITEM INFORMATION STAFF SPONSOR: ERIC DREVER ORIGINAL AGENDA DATE: 9/26/22 AGENDA ITEM TITLE Parks Speed Zone Cameras CATEGORY / / Mtg Discussion Date 9/26/22 a Motion Mtg Date 9/26/22 ❑ Resolution Meg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ PSR Police ❑ PIS SPONSOR'S In response to Council's request for information about automated speed zone cameras to SUMMARY address traffic safety near Tukwila parks. Speed Zone Cameras were installed in the school zone and they have proven effective in reducing the number of speeding violations in School Zones, increasing safety in the area. City Council requested recommendations for placement of speed zone cameras to address safety associated with speed violations near Tukwila parks. REVIEWED BY ❑ Trans&Infrastructure Svcs 0 ❑ LTAC ❑ DATE: 9/12/22 Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: HOUGARDY RECOMMENDATIONS: SPONSOR/ADMIN. Police Department COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 9/26/22 MTG. DATE ATTACHMENTS 9/26/22 Informational Memorandum dated 9/1/22 Parks speed zone cameras studies Minutes from the Community Services and Safety Committee meeting of 9/12/22 9 10 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Community Services and Safety Committee FROM: Eric Dreyer, Chief of Police CC: Mayor Ekberg DATE: September 1, 2022 SUBJECT: Parks Speed Zone Cameras — Information Only ISSUE Response to Council regarding their request for information about automated speed zone cameras to address traffic safety near Tukwila parks. BACKGROUND Speed Zone Cameras were installed in the school Zone in the 4400 block of S.144th Street. The cameras have proven effective in reducing the number of speeding violations in School Zones, increasing safety in the area. New legislation: Effective July 1, 2022, Sec. 423 of ESSB 5974 authorizes cities to use a limited number of automated traffic safety cameras to detect speed violations on any roadway identified in a school walk area, public park speed zone, or hospital speed zone. City Council requested recommendations for placement of speed zone cameras to address safety associated with speed violations near Tukwila parks. DISCUSSION A three-day study was conducted by Novoa Global between hours 6AM - 8:30PM, which coincides with the dawn to dusk park usage. (This timeframe would shorten over Winter months with the decrease in daylight hours.) Violations of 6 mph over the speed limit were tracked. Five parks were selected for the study. These parks and the total of violations over the three-day period are as follows: Codiga Park: 8,344 Tukwila Community Center: 4,421 Duwamish Gardens Park: 4,084 Duwamish Park: 2,353 (two-day study) Macadam Winter Garden: 1762 (two-day study) The attached study shows the breakdown of violations between 6-10 MPH, and 11+MPH over the speed limit. Novoa Global reports that one-third to one half of the speed violations near Codiga Park are commercial semi -trucks. This poses a particular safety concern to the Allentown 11 12 INFORMATIONAL MEMO Page 2 community and also has an impact on safety around the Tukwila Community Center because of its proximity to Codiga Park. The School Zone Speed Cameras have been successful in reducing speed in school zones near Foster High School and Showalter Middle School. As expected, numbers of daily infractions were reduced, going from 704 to 288 during the timeframe of October 1,2021 through the end of June 2022. This represents a 59% reduction in violations. The success of reducing speeders in the current camera school zones, suggests expansion of the systems to streets adjacent to park zones would have similar reductions in speeds. FINANCIAL IMPACT Cost for PD Processing Currently the PD is authorized to staff a commissioned officer to process the school zone camera violations; however, this position has not been filled, as the PD has been able to absorb the work associated with these cameras. The PD could potentially take on the workload of a few more cameras before we would need to add the position. One full time traffic officer would cost $143,435.00, (2022 estimated salary and benefits). The School Zone Cameras currently in place would absorb this cost. Cost for processing for Courts The Courts have 2.25 FTE's in place with costs being covered currently by the school speed zone cameras. Court Staff believe that the current staff would be sufficient to process park zone violations as well. Fees from Novoa Global Pricing for the Novoa Global Speed Zone Camera System is as follows $2,999.25 per camera system, per month. There would be a need for two camera systems per location for a monthly total of $5,998.50 per month, for each location selected for camera installation. The revenue generated by the cameras pays for the monthly system cost. Fees to Washington State 50% of the noninterest fines (after deducting administrative costs) must be remitted to a state active transportation safety account. This only applies to the new authorization and does not apply to our school speed zone cameras already in place. Revenue Based on the number of violations during the study, If all five parks were implemented, Novoa Global projects an annual net revenue to the City of approximately $2,250,00.00 RECOMMENDATION This information is provided to the Council at their request for their consideration. ATTACHMENTS Park Speed Zone Camera Study https://tukwilawa.sharepoint.com/sites/mayorsoffice/cc/Council Agenda Items/Police/Park speed zone camera/Infol Memo Speed Camera Parks.docx City of Tukwila Park Speed Studies ^' Novoa Global Codiga Park 50th Place South, Tukwila, WA Jul 31 (Sunday) Veh's 6+ MPH over the limit = 586 Veh's 11+ MPH over the limit = 1,548 Total = 2,134 Aug 1 (Monday) Veh's 6+ MPH over the limit = 1,274 Veh's 11+ MPH over the limit = 1,747 Total = 3,021 Aug 2 (Tuesday) Veh's 6+ MPH over the limit = 1,227 Veh's 11+ MPH over the limit = 1,962 Total = 3,189 Tukwila Community Center 12424 42nd Ave South July 28 (Thursday) Veh's 6+ MPH over the limit = 923 Veh's 11+ MPH over the limit = 436 Total = 1,359 July 29 (Friday) Veh's 6+ MPH over the limit = 1,078 Veh's 11+ MPH over the limit =518 13 Total = 1,596 July 30 (Saturday) Veh's 6+ MPH over the limit = 974 Veh's 11+ MPH over the limit = 492 Total = 1,466 Duwamish Gardens Duwamish trail, Tukwila, WA Aug 3 (Friday) Veh's 6+ MPH over the limit = 1,221 Veh's 11+ MPH over the limit = 226 Total = 1,447 Aug 4 (Saturday) Veh's 6+ MPH over the limit = 1,100 Veh's 11+ MPH over the limit = 235 Total = 1,123 Aug 5 (Sunday) Veh's 6+ MPH over the limit = 1,236 Veh's 11+ MPH over the limit = 278 Total = 1,514 Duwamish Park (2 days) 11646 42nd Ave S., Tukwila WA Aug 15 (Monday) Veh's 6+ MPH over the limit = 655 Veh's 11+ MPH over the limit = 492 14 Total = 1,147 Aug 16 (Tuesday) Veh's 6+ MPH over the limit = 706 Veh's 11+ MPH over the limit = 500 Total = 1,206 Macadam Winter Garden (2 days) 15311 South 144th St. Tukwila Aug 11 (Thursday) Veh's 6+ MPH over the limit = 418 Veh's 11+ MPH over the limit = 446 Total = 864 Aug 12 (Friday) Veh's 6+ MPH over the limit = 420 Veh's 11+ MPH over the limit = 478 Total = 898 15 16 City of Tukwila City Council Community Services & Safety Committee Meeting Minutes September 12, 2022 - 5:30 p.m. - Hybrid Meeting; Hazelnut Conference Room & MS Teams Councilmembers Present: Staff Present: Kathy Hougardy, Chair; Mohamed Abdi, Tosh Sharp David Cline, Eric Dreyer, Eric Lund, David Rosen, Kraig Boyd, Jay Wittwer, Norm Golden, Trish Kinlow Chair Hougardy called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. Contribution to Valley SWAT Armored Vehicle Purchase Staff is seeking Council approval to contribute $100K in state seizure funds toward the purchase of an armored vehicle for the Valley SWAT Team. 400,, Committee Recommendation: Unanimous approval. Forward to September 19, 2022 Regular Meeting Consent Agenda. B. Expansion of School Speed Zone Camera Program Staff is seeking Council approval to install four school zone speed cameras on 42nd Avenue South. Committee Recommendation: Unanimous approval. Forward to September 26, 2022 Committee of the Whole C. Parks Speed Zone Camera Study Staff presented the results of the study, which took place in five parks over three days between 6:00 a.m. - 8:30 p.m. Items) for follow-up: Provide information on drawbacks to speed cameras near parks. Committee Recommendation: Install two cameras near Codiga Park to pilot a park camera program. Forward to September 26, 2022 Committee of the Whole. II. MISCELLANEOUS The meeting adjourned at 6:40 p.m. Committee Chair Approval Minutes by LH 17 18 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 9/26/22 LH 10/3/22 LH ITEM INFORMATION ITEM NO. 4.C. STAFF SPONSOR: LAUREL HUMPHREY ORIGINAL AGENDA DATE: 9/26/22 AGENDA ITEM TITLE Resolution adopting a policy for naming or renaming city -owned property. CATEGORY ® Discussion Mtg Date 9/26/22 Motion Mtg Date Resolution Ally Date 10/3/22 ❑ Ordinance Mtg Date Bid Award Mtg Date ❑ Public Hearing ❑ Other Mtg Date Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PTV SPONSOR'S SUMMARY The draft resolution would adopt a more detailed policy for naming city -owned property that includes community input in decision-making. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ® Finance & Governance ❑ Planning & Community Dev. ❑ LTAC ❑ Arts Comm. DATE: 9/12/22 ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: QUINN RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Unanimous Approval as amended; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED $0 AMOUNT BUDGETED $0 APPROPRIATION REQUIRED $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 9/26/22 10/3/22 MTG. DATE ATTACHMENTS 9/26/22 Informational memo dated September 6, 2022 Resolution 1400 Draft resolution Draft policy (revised after 9/12/22 Finance & Governance Committee) Finance & Governance Committee minutes of 9/12/22 10/3/22 19 20 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance & Governance Committee FROM: Laurel Humphrey, Legislative Analyst DATE: September 6, 2022 SUBJECT: Policy for Naming or Renaming City -Owned Property ISSUE The Finance & Governance Committee requested to update the policy on naming city - property. BACKGROUND The current naming policy resides in Resolution 1400, which was adopted in 1998. The policy is outdated and fairly limited in scope, and did not provide much guidance with regard to a naming request recently received by the City. At its July 11, 2022 meeting, the Finance & Governance Committee meeting reviewed a proposal for an honorary street naming for former Mayor Haggerton. The Committee paused making a decision on that item and requested that staff return with an updated policy that includes expanded public participation in any naming decision. The attached draft policy was prepared following research on other cities, locally and nationwide, and includes input from other departments. The City Attorney has signed off on the draft. RECOMMENDATION Staff is seeking Committee direction on the proposed policy. It could either return to committee or be forwarded to the September 26, 2022 Committee of the Whole for further discussion. ATTACHMENTS 1. Resolution 1400 2. Draft resolution 3. Draft policy 21 22 City of Tukwila Washington Resolution No. i#e4 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING POLICIES FOR NAMING CITY PROPERTY; AND REPEALING RESOLUTION 981. WHEREAS, Resolution 981 was passed in 1985 to set policies for naming City property; and WHEREAS, since 1985 the City has grown, development has increased, and Resolution 981 no longer applies as effectively as it once did; and WHEREAS, Tukwila has a rich history, an important location, and a number of individuals who have contributed to the City's development and enrichment; and WHEREAS, naming of remaining property in Tukwila should be done in a fashion that is responsible and reflects a thoughtful and meaningful process; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Authority to Name City Property. A. The Tukwila City Council shall be the final authority in approving the names of City - owned real property. B. New streets in the central business district and business/industrial areas shall be given grid numbered names in order to enhance quick response by public safety officials in emergencies and in order to facilitate access by the general public. C. The City's Fire Marshal will approve the names of numbered City streets. The Administration will inform the Council of these names when approved. D. The names of parks in the City shall be recommended by the Park Commission. Their recommendation will be forwarded to the Community and Parks Committee for consideration. E. In all cases other than parks and numbered streets in the central business district, the Community and Parks Committee will recommend a name or alternative names for City Council consideration and approval. Section 2. Criteria for Naming City Property. A. Named City property and facilities including streets, parks, bridges, and facilities shall use the following unranked criteria to guide their naming decision: 1. Geographical location; 2. Historical considerations; 3. Names of persons; 4. Geological features; 5. City identity and image NAMEPROP.DOC 6/11/1998 23 B. Where persons' names are used, they should be people who have made an outstanding contribution to the community, or whose names are of historical significance to the area, or who the City would like to recognize as an important influence in the area. C. When the name of City -owned real property or of a City facility is being changed, the City Council will delay a final decision for thirty (30) days after a recommendation from a Committee of the Whole is made. Section 3. Repealer. Resolution 981 is hereby repealed. PASSED BY THE CITY CiOU,NCIL OF THE CITY OF TUKWILA, WASHINGTON, at a regular meeting thereof this /5"Th day of (Lf�. , 1998. ATTEST /AUTHENTICATED: E. Cantu, City Clerk APPROVED AS TO FORM: By: Office o the City A orney Filed with the City Clerk: l -1 /- 98 Passed by the City Council: Resolution Number #400 0 NAMEPROP.DOC 6/11/1998 24 Pamela Linder, Council President A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING A POLICY FOR NAMING OR RENAMING CITY -OWNED PROPERTY; AND REPEALING RESOLUTION NO. 1400. WHEREAS, Resolution No. 1400 was passed in 1998 to amend policies for naming City property; and WHEREAS, the City Council desires to continue and improve a predictable process for establishing or changing the name of City property; and WHEREAS, the City Council desires to increase transparency and public participation in any effort to name or rename City property; and WHEREAS, naming decisions on City property must be compatible with community interest; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The City of Tukwila "Policy on the Naming or Renaming of City -owned Property," attached hereto as Exhibit A, is hereby adopted. Section 2. Repealer. Resolution No. 1400 is hereby repealed. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2022. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Thomas McLeod, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Office of the City Attorney Attachment: Exhibit A — City of Tukwila "Policy on the Naming or Renaming of City -owned Property" CC:\Legislative Development\Naming of City -owned property -Adopt policy 8-16-22 LH:bjs Review and analysis by Barbara Saxton Page 1 of 1 25 City of Tukwila Policy on the Naming or Renaming of City -owned Property Section 1. Purpose To establish a uniform policy regarding the naming or renaming of City - owned property including parks, facilities, buildings, and streets that ensures compatibility with the community interest. Section 2. Scope A. This policy affects City -owned property only. B. The following types of City -owned property are included within the scope of this policy: (1) Buildings and structures (2) Streets (3) Other real property, including open spaces and parks C. This policy does not apply to the following types of property: Historically registered properties for which a name has been indicated on a nomination form and accepted for use on a historic register. D. This policy does not apply to names of City properties in return for financial or in-kind contributions or sponsorships. E. Name changes shall be subject to the criteria and procedures set forth in this Policy. Section 3. Authority A. The City Council shall designate the names of city -owned parks, facilities, buildings, open spaces, non -numbered streets, and honorary street designations. B. The Public Works Director shall designate the names of numbered City streets in conformance with the King County grid system. Streets shall be assigned a name when the numbering grid is deemed unfeasible or when the City Council acts pursuant to Sections 6 and/or 7 of this Policy. Section 4. Criteria for Naming City Property A. The following unranked criteria should be used to guide decision making on naming City property: (1) Geographical location (2) Building or property's purpose (3) Cultural attributes (4) Significant historical events Policy on the Naming or Renaming of City -owned Property 8-16-22 Page 1 of 3 26 (5) (6) (7) Natural or geological features City identity and image Names of persons who have made an outstanding civic contribution to the community, or whose names are of historic significance to the area (8) Names of City officials who served for a minimum of 10 years and who made outstanding contributions over and above the normal duties required by their positions and had a positive impact on people of Tukwila or the past and future development of programs, projects or facilities Section 5. General A. Portions of a facility may have another name than that of the entire facility or features may be dedicated to or in honor of a person. B. City property shall not ordinarily be named for living individuals, although exceptions may be considered when significant contributions or unusually outstanding public service would so justify, and when the individual is no longer serving the City in an official capacity. C. Property named after individuals requires written consent of the named party's representative. D. There shall be a lapse of at least 12 months between the date of the death of a person(s) or of an event to be commemorated and a final decision by the City Council. E. Naming commemorations that meet the criteria and are significant to underrepresented populations are encouraged and shall be prioritized. Section 6. Naming Procedures for New Property A. Names for new parks, facilities, buildings, open spaces, and streets can be suggested by elected officials, staff, and members of the public. B. Name suggestions must be accompanied by written rationale for the name and significance of the proposed name to the criteria in Section 4.A. C. If the suggested name(s) complies with this Policy, the City shall provide an open public comment period of 30 days that is advertised broadly including notification to all members of the City's Boards and Commissions. D. The City Council may choose to refer the name request to a Board or Commission for a recommendation. F. The suggested name(s) may be placed on an agenda of the City Council Committee most closely affiliated with the property being named or on an agenda of a Committee of the Whole meeting. Policy on the Naming or Renaming of City -owned Property 8-16-22 Page 2 of 3 27 E. The City Council shall review all public comment received in its determination as to whether the public interest is served by the proposed name. F. Naanie=d9a4geez,s49,41=lae=s4419fectt®t=14e GFillar=iraa in this Policy. Section 7 Street Renaming Procedures A. Renaming of existing streets is generally discouraged due to impacts to abutting property owners, emergency response times, and regional wayfinding. B. Requests to rename existing streets must be accompanied by written rationale for the name and significance of the proposed name to the criteria in Section 4.A. C. Renaming of existing streets requires written support of at least 75% by the expense of the proponent. D. If the proposed name complies with this Policy and has sufficient support from abutting property owners, and will not adversely impact emergency vehicle responsiveness, the City shall provide an open public comment period of 90 days and send notification to all ifected property owners and members of the City's Boards and Commissions. E. The City Council may choose to refer the name request to a Board or Commission fora recommendation. F. The City Council shall review all public comment received in its determination as to whether the public interest is served by the proposed street name change. F. If the City approves a renaming, the City Council shall designate an effective date that provides sufficient time for abutting property owners, residents, and businesses to mitigate the name change. Section 8. Honorary Street Designations A. Honorary street designations are intended to recognize and honor individuals or groups without changing the official name of the street or the official addresses of residents and businesses on the street. B. Requests for honorary street designations must be accompanied by written rationale for the name and significance of the proposed name to the criteria in Section 4.A. C. If the proposed name complies with this Policy, the City shall provide an open public comment period of 30 days that is advertised broadly including notification to all members of the City's Boards and Commissions. Policy on the Naming or Renaming of City -owned Property 8-16-22 Page 3 of 3 28 D. The City Council may choose to refer the name request to a Board or Commission for a recommendation. E. The City Council shall review all public comment received in its determination as to whether the public interest is served by the proposed honorary street designation. Policy on the Naming or Renaming of City -owned Property 8-16-22 Page 4 of 3 29 30 City of Tukwila City Council Finance & Governance Committee Meeting Minutes September 12, 2022 - 5:30 p.m. - Hybrid Meeting; Duwamish Conference Room & MS Teams Councilmembers Present: De'Sean Quinn, Chair; Kate Kruller Thomas McLeod Staff Present: Rachel Bianchi, Laurel Humphrey, Vicky Carlsen I. BUSINESS AGENDA A. Resolution: Cancellation of Outstanding General Fund Claims and Payroll Checks Staff is seeking Council approval of the annual resolution cancelling uncollectable accounts receivable in the total amount of $34,324.45. Committee Recommendation Unanimous approval. Forward to September 19, 2022 Regular Consent Agenda. B. Resolution: Cancellation of Past Due Accounts Receivables Staff is seeking Council approval of the annual resolution writing off outstanding and unredeemed accounts payable in the total amount of $8,723.15. Committee Recommendation Unanimous approval. Forward to September 19, 2022 Regular Consent Agenda. C. 2023-2024 Budget: Firemen's Pension Fund Staff presented the proposed budget for Fund 611, Firemen's Pension, which supports seven retired firefighters. Committee Recommendation - .3 Forward to September 12, 2022 Committee of the Whole. D. Resolution: City Property Naming Policy Staff is seeking Council approval of a resolution adopting an updated policy on naming city - owned property. Item(s) for follow-up: • Remove 75% approval requirement for street renaming • Add "people of Tukwila" to Section 4(A)(8) • Add ability for Council to request a recommendation from a specific Board or Commission. Committee Recommendation Unanimous approval as amended. Forward to September 26, 2022 Committee of the Whole. MISCELLANEOUS The meeting adjourned at 5:56 p.m. Committee Chair Approval 31 32 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 9/26/22 NG 10/3/22 NG ITEM INFORMATION ITEM No. 4.D. STAFF SPONSOR: NORM GOLDEN ORIGINAL AGENDA DATE: 9/26/22 AGENDA ITEM TITLE An Interlocal Agreement with the Puget Sound Regional Fire Authority (PSRFA). CATEGORY ® Discussion Mtg Date 9/26/22 Motion Mtg Date 10/3/22 Resolution tug Date ❑ Ordinance Alt t Date Bid Award NI Date ❑ Public Hearing Alt p Date Other Mtg Date 9/19/22 SPONSOR ❑ Council ® Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ® Fire ❑ P&R ❑ Police ❑ PIS SPONSOR'S SUMMARY This is the contract for services between the City of Tukwila (City) and Puget Sound Regional Fire Authority (RFA). Under this contract, the RFA will provide fire and emergency medical services to the City starting January 1, 2023. The ultimate goal is to go to the voters for approval to annex into the RFA in the next two years (no later than April 2024). REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: COMMITTEE CHAIR: RECOMMENDATIONS: SPONsoR/ADMIN. Mayor's Office/Fire Department COMMITTEE COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED $14.7M AMOUNT BUDGETED $14.2M APPROPRIATION REQUIRED $ Fund Source: GENERAL FUND Comments: 9/26/22 10/3/22 MTG. DATE 9/26/22 10/3/22 RECORD OF COUNCIL ACTION ATTACHMENTS Informational Memo dated September 12, 2022 Interlocal Agreement Tukwila Statement of Principle 33 34 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: City Council FROM: Norm Golden, Deputy Fire Chief David Cline, City Administrator CC: Mayor Ekberg DATE: September 12, 2022 SUBJECT: Interlocal Agreement for Fire Services with Puget Sound Regional Fire Authority ISSUE The City Council is being asked to approve an Interlocal Agreement to enter into a contract for fire services with the Puget Sound Regional Fire Authority, and approve budget amendments in 2022 to implement this contract. BACKGROUND The Mayor and City Council asked for a solution to provide high-quality fire services to the Tukwila community at a sustainable cost. In October 2021, the City Council appointed twelve members to a diverse Future of Fire/EMS Community Advisory Committee (CAC), along with bringing on Financial Consultant Bill Cushman and Consultant/Facilitator Karen Reed. The CAC convened 10 meetings and presented a final recommendation to the City Council in May 2022. After studying nine options for fire services, the final recommendation was to annex into the Puget Sound Regional Fire Authority (PSRFA). The pathway to annexation is to enter a short-term contract for services and immediately focus on the annexation process. Full detail about the work of the CAC, including the final report, can be found at: https://www.tukwilawa.gov/departments/mayors-office/key-city-plans-and-projects/future- of-fire-ems-services/ In June 2022, the City Council agreed with the CAC's recommendation to pursue a short-term contract for services with PSRFA that would lead to annexation. The City Administrator and Deputy Fire Chief were tasked with negotiating an Interlocal Agreement (ILA) with PSRFA that met these objectives. The Council reviewed and approved a "Statement of Principle" during two updates provided on July 25 and August 22, 2022. PSRFA Fire Chief Matt Morris met with the City Council during this process on June 13 and Aug 22, 2022. After a collaborative process between the PSRFA and the City, a mutually agreed upon ILA was drafted that would begin a contract for services with PSRFA on January 1, 2023. DISCUSSION The ILA is ready for presentation to the City of Tukwila and the PSRFA Board of Governance for their respective consideration and action. All the items listed in the "Statement of Principle" reviewed by the Council on August 22, 2022, have been addressed in this ILA. Some key highlights are as follows: • The goal is to have annexation in place within the next two years, with a public vote no later than April 2024. The ILA is structured to renew for an additional two years to allow for a second vote if necessary. Additional two-year renewals would be through mutual agreement. • An Annexation Oversight Committee of elected officials (up to three from the PSRFA and up to three from the City) and a staff Annexation Working Group would be immediately established to create an Annexation Plan to be placed on the ballot. 35 36 INFORMATIONAL MEMO Page 2 • The ILA will provide the same or better fire and EMS services and response times to the City of Tukwila utilizing the existing fire stations, equipment, and personnel. • Fire Marshal enhanced services, Public Education, and CARES (Social Worker and Nurse response unit) will be initiated. • Costs will be evaluated and adjusted to stay within the cost estimates of the ILA. • The Fire Stations will be leased to the PSRFA until they are transferred upon successful annexation. • All personnel and equipment will be transferred upon execution of the ILA. There are provisions to return personnel and equipment upon the unlikely termination of the ILA. • No transfer of reserve funds is required in the first two years of the ILA. As outlined in the City Public Safety Plan, the City is scheduled to purchase a new fire engine in 2024, and will need to follow through on this purchase through a budget amendment in 2022. • The City shall transfer the 2021 Aid Unit vehicle to the RFA as reimbursement of the RFA's "start- up" costs for the ILA (estimated to be $300K). These costs are new uniforms, and equipment needed to make the transition to the RFA. • The City will appoint one elected member to serve as a non-voting member of the RFA Board of Governance (BoG) during the time of the ILA. Upon annexation, the City would have equal and fair voting representation on the BoG. • The RFA will provide a representative to be a liaison to provide regular updates at City Council meetings. FINANCIAL IMPACT The 2023 Cost Estimate is $14,790,120 with an expected 5% escalation for 2024. The $14.7 million cost includes not only the contract for services ($14.2M) but LEOFF 1 retiree medical and post- retirement medical per our current labor contract. These two costs will remain the responsibility of the City regardless of contract for services or annexation. For context, the Tukwila Fire Department's 2022 adjusted budget is $14,297,033 and includes these same costs. The City's Public Safety Plan planned for purchases of apparatus and equipment. For apparatus, a new engine was planned in 2024 and was to be funded via financing through the State of Washington's LOCAL program. This would be either a 10- or 20 -year repayment schedule with interest being paid to the State. Per this agreement, the engine will be ordered by PSRFA and reimbursed by the City. A 2022 Budget Amendment of up to $1.1 million for an interfund loan will need to be authorized for this reimbursement. By utilizing an interfund loan rather than the State's LOCAL program, the City will have control over the repayment terms of the financing. For equipment, a 2022 budget amendment of up to $200,000 will be needed to complete purchases of necessary equipment such as thermal imaging devices and defibrillators. RECOMMENDATION Staff is seeking Council approval of the Interlocal Agreement and authorization for Mayor to sign the agreement as well as approve 2022 budget amendments for purchasing one engine and necessary equipment as part of the Public Safety Plan. ATTACHMENTS Interlocal Agreement for Consolidation of Services Statement of Principle for Negotiations https://tukwilawa.sharepoint.com/sites/mayorsoffice/cc/Council Agenda Items/Council/RFA_ILA_Final_Memo.docx INTERLOCAL AGREEMENT FOR CONSOLIDATION OF FIRE SERVICES This Agreement is entered into between PUGET SOUND REGIONAL FIRE AUTHORITY, a municipal corporation, hereafter referred to as "RFA," and CITY OF TUKWILA, a municipal corporation, hereafter referred to as "City" (collectively, "the Parties"). RECITALS 1. This Agreement is entered into by the City under the authority of RCW 35A.11.040 and the RFA under the authority of RCW 52.26.090 and by both Parties in conformity with chapter 39.34 RCW, the Interlocal Cooperation Act. 2. The RFA and the City currently each maintain and operate their own fire departments to provide fire protection, fire suppression, fire marshal services, and emergency medical services in their respective jurisdictions. 3. The purpose of this Agreement is to consolidate services to allow for the RFA to provide fire protection, fire suppression, fire marshal services, emergency medical services and non- emergency medical services (collectively, "Services," as detailed in Section 3) to the City. 4. This Agreement is an interim step to the Parties' shared goal that the City secure voter approval to annex into the RFA effective either August 1, 2024, or no later than August 1, 2025. AGREEMENT To carry out the purposes of this Agreement and in consideration of the benefits to be received by each party, the Parties hereby agree as follows: 1. DEFINITIONS. 1.1. The following terms, when used in this Agreement, shall be defined as follows: (a) "RFA" means the Puget Sound Regional Fire Authority, a Washington municipal corporation. (b) "City" means the City of Tukwila, a Washington municipal corporation. (c) "Chief' means the duly appointed Fire Chief, or acting Fire Chief, of the RFA. (d) "Material Breach" shall be defined as either: (i) The RFA's failure to provide Services at the Level specified in Section 3; (ii) The City's failure to pay the contract payments specified in Exhibit A (Costs), or (iii) Any other failure of a party to perform a contractual obligation that prohibits the other party from performing its payment or service obligations. {KLS2682066.DOCX;1/13175.000001/ } 1 37 (e) "Wind Up Period" means the agreed upon process as determined by the Transition Group resulting from contract termination in Sections 2.4 (Voluntary Termination) or 2.5 (Termination for Material Breach) to re-establish the City's fire related services either by reconstituting the City's fire department or by contracting with another fire service provider. 2. TERMS OF SERVICE AND ANNEXATION. 2.1. Term. This Agreement shall be effective on January 1, 2023 ("Effective Date") and shall automatically renew every two years on the Anniversary Date in odd -numbered years (2025 and 2027), unless earlier terminated in accordance with Sections 2.2 (Termination upon Annexation Effective Date), 2.4 (Voluntary Termination), and/or 2.5 (Termination for Material Breach). For purposes of this Agreement, January Pt shall be referred to as the "Anniversary Date." 2.2. Termination upon Annexation Effective Date. Immediately upon the Effective Date of this Agreement, the Parties shall determine a schedule for developing terms by which the City shall, if approved by City voters, annex into the RFA consistent with terms of a mutually agreeable Annexation Plan. While acknowledging that this action is subject to future legislative action by both Parties, the Parties agree to use best efforts to place an annexation ballot measure before the City voters no later than the April 2024 special election ("First Annexation Vote"), with an annexation effective date no later than August 1, 2024. If the voters approve the annexation, then this Agreement shall terminate as of the annexation effective date. If the First Annexation Vote is rejected by City voters, then the Parties agree to work together to determine if the annexation proposition should be revised, and in any event, shall use their best efforts to submit a second annexation vote proposal to the voters of the City by no later than the April 2025 special election ("Second Annexation Vote"), with an annexation effective date no later than August 1, 2025. If the voters approve the annexation at the Second Annexation Vote, then this Agreement shall terminate as of the annexation effective date for the Second Annexation Vote. 2.3. Annexation Principles. The Parties agree that they shall seek an Annexation Plan to accomplish the following shared goals and principles: (a) Equitable Governance Representation. The City shall be provided voting seats on the RFA Board equivalent to the voting rights of other Cities or Fire Districts that are RFA members with RFA Board voting rights. (b) Equitable Financial Contribution. During the term of this Agreement, the Parties agree that the RFA finances should not result in any participating jurisdiction providing a significant subsidy to other agencies that participate in, or served under contract by, the RFA and should reflect the benefit to each participating jurisdiction or contract agency of having the services from a regional fire agency. The Parties agree to review adjustments to the RFA Fire Benefit Charge (FBC) formula and to {KLS2682066.DOCX;1/13175.000001/ } 2 38 submit to the RFA Board for approval adjustments in the FBC formula to ensure this policy goal is reasonably met to the satisfaction of both the City and the RFA. 2.4. Voluntary Termination. The City or the RFA may voluntarily terminate this Agreement if the Second Annexation Vote fails. The termination date shall be as of December 31 of the year following the year in which notice of termination is given, provided the City or RFA shall give the other party a minimum of eighteen (18) months' notice prior to termination. In the event of voluntary termination by either party, the terms of asset transfer and employee layoffs to facilitate the City's reconstituting a City fire department or securing service from another fire service provider are described in Section 2.5(e) (Asset Transfer Back to City), Section 5.7 (Disposition of Property in the Event of Termination), and Section 6.8 (Effect on Represented Personnel in the Event of Termination). 2.5. Termination For Material Breach. Either Party may terminate this Agreement in the event of a Material Breach of this Agreement by the other Party pursuant to the following process: (a) The non -breaching Party shall provide the breaching Party with written notice which sets forth the alleged Material Breach(es). (b) The breaching Party shall have ninety (90) days following receipt of the notice from the non -breaching Party (the "Cure Period") to cure such alleged Material Breach(es). (c) In the event the breaching party fails to cure such Material Breach(es) during the Cure Period, the non -breaching Party may terminate this Agreement upon the expiration of the Cure Period, subject to the Wind -Up provisions set forth in Sections 2.5(d) & (e) by providing the breaching party with written notice of termination of this Agreement. The right to terminate this Agreement set forth in this paragraph shall be in addition to the other rights and remedies available to the Parties under applicable law. (d) In the event of a Material Breach of this Agreement that has not been cured by the expiration of the Cure Period, the Parties shall, unless the Parties mutually agree otherwise in writing, continue to perform their respective obligations under this Agreement for a minimum of twelve (12) months after the expiration of the Cure Period (the "Wind -Up Period"); provided, that the Wind -Up Period shall be six (6) months if the Material Breach involves the City's failure to make the Contract Payment or the RFA's failure to provide services; provided further, that during the Wind -Up Period, the Parties shall coordinate and cooperate their efforts to transition services in good faith. If the RFA is providing all services as defined in Section 3, the City shall be responsible for all payments required herein until the conclusion of the Wind -Up Period. (e) In the event either Party gives notice of termination of this Agreement per Sections 2.4 and/or 2.5, the Mayor and RFA Fire Chief shall meet within two weeks of the non -terminating Party's receipt of the notice to establish a Transition Group with such membership from both parties as the Mayor and Fire Chief may determine If the City determines to seek service from another fire/EMS agency, the Transition {KL52682066.DOCX;1/13175.000001/ } 3 39 (1) Group shall include representation from that agency. The Transition Group shall be tasked with developing and implementing a Transition Plan during the Wind -Up Period to ensure a smooth transition by either reconstituting the City fire department or transferring the City to a new fire service provider, including, among other provisions, the plan for delivering back to Tukwila all Information Technology identified in Exhibit F (Information Technology), all Real Property identified in Exhibit G (Real Property), all Personal Property identified in Section 5.3 (Exhibits H (Gear) & L (Fleet)), and all City Records identified in Exhibit I (Records Management) of this Agreement. Upon issuance of a notice of termination of this Agreement, the City shall make a prompt determination as to whether it will seek to reconstitute a City fire department or secure services from a different fire/EMS agency(s) and shall provide at least twelve (12) months' notice of its intention to the RFA. If the City decides to reconstitute its fire department, the City shall determine its staffing needs and shall prioritize hiring RFA personnel laid off by the RFA as a direct result of the termination of this Agreement consistent with the terms of Section 6.8. ii. If the City determines to secure fire/EMS services from a different fire/EMS agency, the RFA and the City shall work cooperatively and make reasonable efforts to support the placement of any laid off RFA employees with the new provider that becomes responsible for fire/EMS services for the City. 3. SERVICES PERFORMED BY THE RFA FOR THE CITY 3.1. Fire Suppression Services. The RFA shall furnish fire protection, fire suppression and all hazard emergency response services necessary for the protection of life and property to all properties and persons presently within or subsequently annexed to the City including all City owned or leased real and personal properties. Such services shall be rendered within the City on the same basis as is rendered to other areas within the RFA or with which the RFA has contracts without regard to political boundaries but rather with regard to providing the most efficient and effective service to the entire area served by the RFA. 3.2. Emergency Medical Services. The RFA shall furnish emergency and non -emergency medical services to all properties and persons presently within or subsequently annexed to the City including all City owned or leased real and personal properties. Such services shall be rendered within the City on the same basis as is rendered to other areas within the RFA or with which the RFA has contracts without regard to political {KLS2682066.DOCX;1/13175.000001/ } 4 40 boundaries but rather with regard to providing the most efficient and effective service to the entire jurisdiction served by the RFA. 3.3. Community Risk Reduction (CRR) Services. The RFA shall perform Fire Prevention services for the City as follows: (a) Community Risk Reduction services as outlined in Exhibit B (Community Risk Reduction). (b) Designation of Fire Chief and Fire Marshal. For the purposes of enforcement of federal, state, and city laws in relation to the provision of fire services, and for the purposes of complying with federal and state grant programs or any other programs which relate to the provisions of the services hereunder, the City hereby designates the Fire Chief of PSRFA as the City's Fire Chief, and the PSRFA's Fire Marshal as the City's Fire Marshal and Fire Code Official. Notwithstanding the preceding designations, the Fire Chief and Fire Marshal shall remain employees of the RFA, and the RFA shall retain absolute discretion over all employment decisions relating to the Fire Chief and Fire Marshal. (c) All records relating to the provision of Fire Prevention services, including retention, custody, and disclosure shall be managed in accordance with Exhibit I (Records Management). 3.4. Public Education. The RFA shall provide the City with public education services as specified in Exhibit C (Public Education). 3.5. Fire Investigation Services. The RFA shall perform Fire Investigation services for the City as follows: (a) Fire Investigation services as outlined in Exhibit D (Fire Investigation). (b) All records relating to the provision of Fire Investigation services in the City of Tukwila, including retention, custody, and disclosure shall be managed in accordance with Exhibit I (Records Management). 3.6. Emergency Management Services. The RFA shall perform Emergency Management services for the City as follows: (a) Emergency Management Support and Consultation. The City shall remain responsible for providing Emergency Management services in the City of Tukwila. The RFA shall provide support and consultation to the City Emergency Management Director as outlined in Exhibit E (Emergency Management). (b) Emergency Coordination Center Staffing. The City shall permit the RFA to assign a designated RFA staff member to the Emergency Coordination Center (ECC) during periods in which the ECC is activated. (c) All records relating to the provision of Emergency Management services in the City of Tukwila, including retention, custody, and disclosure shall be managed in accordance with Exhibit I (Records Management). {KLS2682066.DOCX;1/13175.000001/ } 5 41 3.7. Information Technology. The RFA shall provide information technology services necessary to support the Services identified in this Section 3. The City shall provide to the RFA its existing Information Technology equipment identified in Exhibit F (Information Technology). 3.8. Level of Service for Fire Suppression and Emergency Medical Services. The RFA shall maintain the following minimum staffing levels of twelve (12) per day to support Fire Suppression and Emergency Medical Services within the City during the term of this Agreement. In addition, the District Chief and Battalion Chief shall support all four stations as necessary for operational purposes. The following example of a deployment model is one way to provide services but may be adjusted as necessary to support service delivery: (i) Station 51 Minimum Staffing (L351). One Engine or Ladder Truck with one captain, one engineer, and one firefighter or engineer. (ii) Station 52 Minimum Staffing (E352). One Engine or Ladder Truck with one captain, one engineer, and one firefighter or engineer. (iii) Station 53 Minimum Staffing (E353). One Engine or Ladder Truck with one captain, one engineer, and one firefighter or engineer. (iv) Station 54 Minimum Staffing (E354). One Engine or Ladder Truck with one captain, one engineer, and one firefighter or engineer. (v) Minimum Staffing. For purposes of this Agreement, the Parties agree that the RFA must maintain employment of 48 uniformed firefighters, a shared Battalion Chief, and a shared District Chief that are primarily assigned to provide service in the City. An additional four (4) employees shall be maintained to provide Community Risk Reduction (CRR) services to the City. (b) Standards of Response Coverage for Fire Suppression and Emergency Medical Services. The RFA agrees to maintain a Total Response Time (turnout time + drive time) in the response to emergencies and the deployment and use of personnel, at the following levels that exist as of the date this Agreement was negotiated: (i) Fire Emergencies: Six and one half (6:30) minutes for ninety percent (90%) of all fire incidents evaluated on a rolling twelve-month period. (ii) Basic Life Support (BLS) and Effective Response Force: Ten (10) minutes for ninety percent (90%) of all BLS incidents and incidents requiring an effective response force evaluated on a rolling twelve-month period. (c) Temporary Adjustments to Staffing Levels or Standards of Response Coverage. The RFA reserves the right to temporarily modify staffing levels and Standards of Response Coverage from time -to -time as circumstances may require. The RFA shall provide the City with written notice of any temporary changes that exceed 72 hours in duration. Subject to the minimum staffing requirements in Section 3.8 (i) -(v) above, the RFA shall provide the City with advance notice of any permanent increase or decreases in the Standards of Response Coverage affecting the City. In the event of a decrease, the Parties shall explore options for avoiding the decrease and adjusting the services costs correspondingly. {KLS2682066.DOCX;1/13175.000001/ } 6 42 4. PAYMENT FOR SERVICES. 4.1. Payment Procedures. For the services provided pursuant to this Agreement, the City shall pay the RFA the amounts determined under Exhibit A (Costs). The RFA shall provide the City with quarterly invoices for the amounts due for services rendered in the previous quarter, and the City shall pay all invoiced amounts within 30 days of receipt. 4.2. Semi -Annual Cost Evaluation and Equalization. The Parties intend that the payment for services be fair, equitable, and reasonable. Prior to the RFA providing the second and fourth quarter invoices to the City, the Parties shall evaluate whether the actual costs of services rendered by the RFA approximately equal the City's proposed payment for services consistent with Exhibit A (Costs). The Parties intend to adjust the City's payment upward or downward to ensure the City is not over or under paying for services rendered by the RFA. 4.3. Failure to Submit Invoice. The failure of the RFA to submit an invoice for services to the City within the timeframes provided in this Agreement shall not result in a waiver of the City's obligation to pay for the services; provided that the failure of the RFA to invoice the City for a period in excess of thirteen (13) months from the date the services were rendered shall result in a complete waiver and shall release the City from any obligation to pay for those services, unless otherwise agreed to by the Parties. 4.4. RFA Charges Under RCW 52.30.020. The RFA may exercise its powers under RCW 52.30.020, or other provisions of state or federal law related to fire protection and emergency medical services, by contracting directly with state agencies, state institutions or municipal corporations owning real property or improvements within the City. 4.5. Significant Change in Cost of Providing Services. In the event either Party determines that a material and significant increase or decrease in the costs of providing services under this Agreement as the result of a legislative policy or declaration, or other event has occurred that mandates a change in the level of service or cost of service, beyond the control of the Parties, then, at the request of either Party, the Parties shall renegotiate the funding and service provisions of this Agreement. If the Parties are unable to successfully renegotiate this Agreement through good faith negotiations, the Dispute Resolution Provisions of this Agreement shall apply. 4.6. No Additional Financial Contributions as a Condition of Annexation. The City having transferred its fire apparatus and equipment to the RFA in anticipation of the City's near-term annexation into the RFA pursuant to this Agreement, the Parties agree and confirm that the RFA will not require any further financial contributions from the City as a condition of annexation, including but not limited to reserve and working capital funding, annexation start-up costs, or any other one time or ongoing financial needs of the RFA. Notwithstanding the foregoing, unless the Parties agree to share the cost of the City annexation election(s) and public outreach related to those election(s), such costs shall be the responsibility of the City. {KLS2682066.DOCX;1/13175.000001/ } 7 43 5. ASSET TRANSFERS. 5.1. Real Property. The City owns and shall retain title to Fire Stations 51 through 54, and related improvements, as legally described in Exhibit G (Real Property). During the term of this Agreement, the City shall lease to the RFA the real property and improvements identified in Exhibit G (Real Property) for $1.00 per year pursuant the terms of separate written leases, which shall contain, at a minimum, terms consistent with this Paragraph and Section 5.2. 5.2. Maintenance and Improvement of Real Property. (a) Routine Maintenance. Routine maintenance includes all regular maintenance that does not meet the threshold of Major Repairs and Maintenance set forth in Section 5.2.b. The RFA shall be solely responsible for the routine maintenance associated with the Real Property identified in Exhibit G (Real Property). (b) Major Repairs and Maintenance. Major Repairs and Maintenance shall be defined as repairs or maintenance items that cost more than one thousand dollars ($1,000). The City and the RFA shall share equally in the cost of major repairs and maintenance, provided the RFA's contribution shall be capped at ten thousand dollars ($10,000) for any individual repair or maintenance. (c) Utilities. The RFA shall be responsible for payment of all utilities serving the Real Property in Exhibit G (Real Property). (d) Capital Improvements. Capital Improvements for the purpose of this Agreement shall be defined as repairs, maintenance, or improvements to the Real Property in excess of ten -thousand -dollar ($10,000). The City shall remain solely responsible for all Capital Improvement costs beyond the RFA's maximum contribution under Section 5.2(b). to the Real Property in Exhibit G (Real Property). (e) Disposition of Real Property in the Event of Termination. In the event this Agreement is terminated pursuant to Section 2, except as otherwise addressed in the Annexation Plan, the Lease Agreements for the Real Property shall be terminated effective on the date the RFA is no longer responsible for providing services to the City, and the City shall assume full responsibility for the Real Property in Exhibit G (Real Property). 5.3. Personal Property. The City shall transfer ownership of all City personal property identified in Exhibits H (Gear) & (Fleet) to the RFA for the entire term of this Agreement, collectively "Personal Property." (a) Title. The City shall transfer title to the RFA all titled Personal Property in Exhibits H (Gear) & L (Fleet). (b) Service and Maintenance Records. The City shall provide the RFA with all applicable service and maintenance records, shop manuals, and other documents related to the Personal Property in Exhibits H (Gear) & L (Fleet). {KLS2682066.DOCX;1/13175.000001/ } 8 44 (c) Maintenance of Personal Property. The RFA shall be responsible for the maintenance, repair, and replacement of all Personal Property in Exhibit H (Gear) & L (Fleet) during the term of this Agreement. (d) Personal Property Insurance. The RFA shall be responsible for insuring the Personal Property in Exhibits H (Gear) & L (Fleet). 5.4. Capital Purchases. The RFA shall order a new Pierce Enforcer Pumper in 2022 consistent with the current replacement schedule for pumpers serving the Tukwila stations, and the City shall be invoiced three payments over three (3) years with the first payment occurring in 2023, the second payment in 2024, and the final payment in 2025. 5.5. Startup Costs. The RFA has identified the need for new uniforms and information technology ("IT") equipment (e.g., laptops, desktops, monitors, etc.) (collectively, "Startup Costs"), to provide services to the City under this Agreement, and the City has identified a 2021 Aid Unit vehicle of comparable value to Startup Costs. The City shall transfer the 2021 Aid Unit vehicle to the RFA, and the RFA agrees to accept said vehicle from the City as reimbursement of the RFA's Startup Costs. The Parties agree that such exchange constitutes fair and adequate consideration to both the RFA and the City, and the City shall not be obligated to pay the RFA any additional Startup Costs. 5.6. Records. The Parties agree that the transfer, retention, and plan for records management is set forth in Exhibit I (Records Management). 5.7. Disposition of Property in the Event of Termination. In the event this Agreement is terminated pursuant to Section 2.4 or 2.5, the RFA shall transfer to the City any and all Personal Property (Exhibits H (Gear) & L (Fleet)) of comparable value and utility, excluding the 2021 Aid Unit referenced in Section 5.5 (Startup Costs), and provided that such Personal Property is still owned by the RFA on the Termination Date. 5.8. Disposition of Personal Property in the Event of Termination by Annexation. Except as otherwise provided in the Annexation Plan, in the event this Agreement is terminated by the annexation of the City into the RFA, all Personal Property shall be considered as permanently owned by the RFA. 6. EMPLOYEE TRANSFERS. 6.1. City Employees to become RFA Employees. The RFA shall become the employer of those employees of the City identified in Exhibit J (Employees). 6.2. Collective Bargaining. Each Party has undertaken to collectively bargain the impact of this Agreement upon the respective labor unions which represent each Party's employees. International Association of Fire Fighters (IAFF) Local 1747 "RFA Union" and IAFF Local 2088 "City Union" have approved a Memorandum of Understanding (MOU) establishing the conditions under which the City fire fighters shall be integrated into the RFA Union. The approval of this Interlocal Agreement by the City and the RFA shall constitute each Party's approval of the terms and conditions of the MOU between the unions. {KL52682066.DOCX;1/13175.000001/ } 9 45 6.3. Accrued Employee Leave Balances. The RFA shall be responsible for the full amount of City employees' leave balances, excluding the value of accrued compensatory time, existing on the Effective Date of this Agreement, which value the City shall determine and provide to the RFA as of December 31, 2022. The Parties agree that these leave balances offset the Personal Property transfer set forth in Section 5.3 in a manner that is fair and equitable to both Parties, and that the City shall not owe any additional compensation to the RFA for such accrued employee leave balances upon annexation. (a) Responsibility for Accrued Leave Balances Accruing After Effective Date on Termination. The terminating Party (RFA or City) under Section 2.4 shall be responsible for accrued leave balances of any of the RFA employees employed by the City or its successor service provider to meet the City's minimum staffing requirement that are laid off by the RFA as a direct result of the termination of this Agreement. The breaching Party (RFA or City) under Section 2.5 shall be responsible for accrued leave balances of any of the RFA employees employed by the City or its successor service provider to meet the City's minimum staffing requirement that are laid off by the RFA as a direct result of the termination of this Agreement. If the Parties mutually agree to the termination of this Agreement, the impacts to accrued leave balances shall be bargained in good faith by both sides. If the Agreement is terminated by annexation, the RFA shall remain responsible for the accrued leave balances. 6.4. City Responsibility for Law Enforcement Officer & Fire Fighter (LEOFF) Plan 1 Retirees. The City shall retain the liability for LEOFF 1 City Fire Department retirees to include medical and long-term care insurance payments and any other expenses incurred by the City Fire Department LEOFF 1 personnel in accordance with the City LEOFF 1 Policies and Procedures. The City does not have any LEOFF 1 members currently employed. 63. City Responsibility for Retirement Management Program (RMP). The City retains the obligations established in the City of Tukwila and IAFF Local 2088 Collective Bargaining Agreement (CBA) Memorandum of Understanding (MOU) concerning the Retirement Management Plan (RMP) for participants that have retired prior to January 1, 2023, as identified in Exhibit K (RMP) 6.6. Indemnification Regarding City Personnel Claims. The City shall indemnify, defend, and hold the RFA harmless from any and all demands, claims, or actions by former City Personnel, which arise out of, or relate to, the City Personnel's employment prior to the Effective Date of this Agreement. 6.7. Civil Service. As of the Effective Date of this Agreement, the City Employees transferred to the RFA shall be subject to the RFA's Civil Service Commission consistent with chapter 41.08 RCW and RCW 52.26.100. During the term of this Agreement, the City personnel shall be considered part of the RFA's civil service system. 6.8. Effect on Represented Personnel in the Event of Termination. a) The Parties acknowledge that all Zone 3 fire/EMS agencies are reliant on one another to support incident responses daily, and that Zone 3 fire/EMS agencies {KLS2682066.DOCX;1/13175.000001/ } 46 10 collaborate to secure efficiencies in the delivery of fire/EMS services and work together to improve service levels to the public across Zone 3. In the event this Agreement is terminated, whether the City determines to reconstitute its fire department or secure fire/EMS services from another Zone 3 fire/EMS agency, or other neighboring Zone fire/EMS agency, the Parties have a mutual interest in ensuring the success of the City's service transition and the quality and reliability of the services to be provided for the City as a result of that transition, which by extension will also support the RFA and other Zone 3 fire/EMS agencies and the communities they serve. The obligations of the Parties in this Section 6.8 shall be construed to support the mutual goals and benefits outlined in this subsection (a). b) In the event of termination of this Agreement, the City shall identify its staffing needs per the approved organizational chart, or to support the needs of the agency that will become the City's new service provider, in accordance with Section 6.8(c) of this Agreement. The intent is to provide a stratified list of employees (Seniority, Rank, Fire Marshal's Office, etc.) based on the seniority, rank and qualifications needed to establish a cost-effective and efficient City fire department operating not less than two fire stations and a Fire Marshal's Office. An organizational chart shall be developed by the Transition Group reflecting a mutually agreeable way to meet the City's needs, provided that the City shall have sole discretion to determine the number of fire stations to be staffed by the new City department, and the daily minimum staffing for the stations. The organizational chart shall be approved by the City's legislative body. The City shall not be required to hire any former RFA personnel in excess of the staffing needs reflected on the City's approved organization chart. The RFA shall not be required to lay off any RFA personnel that would reduce RFA staffing needs below that required to meet its operational needs after it no longer provides service to the City. c) RFA personnel layoffs directly resulting from the termination of this Agreement shall be made in the following priority order: i. Voluntary. RFA members volunteering to join the reestablished City organization or its successor service provider(s). Any ties shall be decided by seniority with the more senior member getting the position. ii. Legacy Tukwila Employees. All employees of the City whose employment is transferred to the RFA pursuant to this Agreement (Tukwila Legacy Employees) shall be the next to be laid off, in order of seniority (most senior first). iii. Other RFA Employees. If there are fewer volunteer and Tukwila Legacy Employees than needed to fill the positions in the approved City organization chart or the needs of the City's successor service provider, and if the RFA lays off additional employees due to the termination of this Agreement, those additional employees shall be laid off in accordance of the RFA collective bargaining agreement (least senior first) in an effort to {KL52682066.DOCX;1/13175.000001/ } 11 47 help the City meet its staffing needs per the approved organizational chart, or to meet the needs of the City's new service provider. d) Consistent Labor Agreements. The RFA shall make its best efforts to ensure that terms to enable it to meet the layoff provisions in this Section are included in its collective bargaining agreements, in the form of a Memorandum of Understanding incorporating by reference this Agreement and confirming the process for layoffs consistent with subsections 6.8(b) and (c) in the event of termination of this Agreement. 7. OVERSIGHT AND ADMINISTRATION. 7.1. Governance Board. The City shall appoint one (1) elected member of the City Council to serve in a non-voting position on the RFA Governance Board, to ensure a City voice in board deliberations prior to annexation. 7.2. Administration of Agreement. To carry out the purposes of this Agreement, a two - person committee is hereby created to administer this Agreement ("Committee"). The Committee shall consist of the Tukwila Mayor and the RFA Fire Chief, or their designees. The Committee shall meet on a regular basis as determined by the Committee and no less than one (1) time per year to discuss the performance of the obligations of the City and the RFA pursuant to this Agreement. Either member of the Committee may call meetings as deemed appropriate. The Committee may, at its discretion and by mutual agreement of the Parties, recommend amendments to this Agreement or its Exhibits to the City Council and RFA Governance Board and may, at the Committee's option, develop bylaws, policies, and procedures to aid in the implementation of this Agreement. Unless otherwise specified in this Agreement, all decisions of the Committee must be unanimous. In the event of a dispute of the Committee, such dispute shall be handled in accordance with Section 12 (Dispute Resolution). 7.3. City Leadership Team Meetings. The RFA shall provide a City Liaison to attend the regular City Council meetings who shall be mutually agreed upon between the Fire Chief and the Tukwila Mayor. The Fire Chief may provide an alternate to accommodate scheduling as needed. The RFA Liaison shall provide regular reports on the performance measures identified in Section 3.8(b) of this Agreement. 7.4. Monthly Meetings. The RFA Fire Chief shall meet with the Tukwila Mayor (or designee) monthly, or as frequently agreed to, by the Tukwila Mayor and the RFA Fire Chief. 7.5. Annexation Plan. Upon execution of this Agreement, an Annexation Working Group shall be immediately created to fulfill the Parties' mutual purpose of annexing the City into the RFA consistent with the Annexation Principles in Section 2.3. Both Parties agree that annexation shall provide further efficiencies as well as stabilize funding through the RFA funding model which includes a fire benefit charge. The initial timeline shall be to place an initiative on the April 2024 ballot for an annexation Effective Date of July 1, 2024. These timelines may be accelerated upon mutual agreement of the Parties. {KL52682066.DOCX;1/13175.000001/ } 48 12 (a) Annexation Oversight Group. Up to three elected officials from the City and up to three elected officials from the RFA shall convene to form a group of up to six members, known as the Annexation Oversight Group, which shall meet starting in January 2023, and as frequently as needed, to review the work process and the recommendations of the Annexation Working Group. This Annexation Oversight Group shall mutually approve and recommend the Annexation Plan to be sent for review and approval by the RFA Governing Board and the City Council. (b) Annexation Working Group. The RFA Fire Chief and the City Mayor, and/or their designees, shall form and staff a Working Group to develop the Annexation Plan. The Annexation Working Group shall meet regularly to develop the Annexation Plan and shall support the Annexation Oversight Group. The Annexation Working Group shall prepare a draft Annexation Plan for initial review by the Annexation Oversight Group at their first meeting in January of 2023. The Annexation Plan shall include key milestones for the First and Second Annexation Votes consistent with Section 2.2. 7.6. Annual Report. The RFA Fire Chief or designee shall provide an annual report to the City Council regarding the services provided under this Agreement on or before April 1St of each year beginning in 2024 (Annual Report for 2023). 8. EXISTING AGREEMENTS. 8.1. Mutual and Automatic Aid Agreements. The RFA shall assume the City's contractual responsibility and obligations for the provision of mutual and automatic aid under all current Agreements between the City and other fire agencies. At such time as these agreements are renegotiated and re -executed, the RFA shall represent the City's interests and shall be signatory to such agreements. 9. INDEMNIFICATION AND HOLD HARMLESS. 9.1. Each Party shall, at all times, be solely responsible and liable for the acts or the failure to act of its personnel that occur or arise in any way out of the performance of this Agreement by its personnel only and shall indemnify and hold the other Party and its personnel, elected officials, and agents harmless from all costs, expenses, losses and damages, including cost of defense, incurred as a result of any acts or omissions of such Party relating to the performance of this Agreement. 10. INSURANCE. 10.1. City Insurance. City is a member of the Washington Cities Insurance Authority risk pool and shall provide insurance coverage for all facilities owned by City. The insurance coverage shall include all risk property insurance, insuring the fire stations at the replacement cost. 10.2. RFA Insurance. The RFA shall provide insurance coverage for all equipment and personnel of the RFA and the City as identified in Exhibit J (Personnel), Exhibit F (Information Technology), Exhibit G (Real Property), Exhibits H (Gear), and L (Fleet) of this Agreement. The insurance coverage shall include all risk property insurance, insuring the fire station contents at replacement cost and general liability {KLS2682066.DOCX;1/13175.000001/ } 13 49 insurance, including errors and omissions coverage. The RFA shall furnish to City appropriate documentation showing that such coverage is in effect. The City recognizes that the RFA is a member of a governmental insurance pool and the RFA shall provide proof of such to the City upon execution of this Agreement and on an annual basis. Policy deductibles shall be the responsibility of the RFA. 11. INDEPENDENT MUNICIPAL GOVERNMENTS. 11.1. Independent Governments. The Parties recognize and agree that the RFA and the City are independent governments. Except for the specific terms of this Agreement, nothing herein shall be construed to limit the discretion of the governing bodies of each Party. This Agreement shall not be construed as creating an association, joint venture, or partnership between the parties, nor to impose any partnership obligations or liabilities on either Party. 11.2. No Agency. Except as specifically provided in this Agreement, neither Party shall have any right, power, or authority to enter into any agreement or undertaking for, or on behalf of, to act as, or be an agent, or representative, or to otherwise bind the other Party. 11.3. Debts and Obligations. Neither the City nor the RFA, except as expressly stated in this Agreement, or as required by law, shall be liable for any debts or obligations of the other Party. 11.4. Assignment of Resources. Except as otherwise expressly provided in this Agreement, the RFA shall have the sole discretion and the obligation to allocate and assign the resources available to it without regard to political boundaries and to determine the exact method by which the services described in this Agreement are provided within the RFA and within the City. 12. DISPUTE RESOLUTION. 12.1. Prior to any other action, the Mayor and the RFA Fire Chief shall meet and attempt to negotiate a resolution to such dispute. 12.2. If the Parties are unable to resolve the dispute through negotiation, either Party may demand mediation through a process to be mutually agreed to in good faith between the parties within 30 days. The Parties shall share equally the costs of mediation and shall be responsible for their own costs in preparation and participation in the mediation, including expert witness fees and reasonable attorney's fees. 12.3. If a mediation process cannot be agreed upon or if the mediation fails to resolve the dispute then, within 30 calendar days, either Party may submit the matter to binding arbitration according to the procedures of the Superior Court Rules for Mandatory Arbitration, including the Local Mandatory Arbitration Rules of the King County Superior Court, King County, Washington, as amended, unless the Parties agree in writing to an alternative dispute resolution process. The arbitration shall be before a disinterested arbitrator with both parties sharing equally in the cost of the arbitrator. The location of the arbitration shall be mutually agreed or established by the assigned Arbitrator, and the laws of Washington shall govern its proceedings. Each Party shall {KLS2682066.DOCX;1/13175.000001/ } 50 14 be responsible for their own costs in preparing for and participating in the arbitration, including expert witness fees and reasonable attorney's fees. 12.4. Unless otherwise agreed in writing, this dispute resolution process shall be the sole, exclusive, and final remedy for either Party for any dispute regarding this Agreement; and its interpretation, application, or breach; regardless of whether the dispute is based in contract, tort, any violation of federal law, state statute, or local ordinance; or for any breach of administrative rule or regulation; and regardless of the amount or type of relief demanded. 13. IMPACT FEES AND STATE ENVIRONMENTAL PROTECTION ACT (SEPA) MITIGATION. The City, under certain circumstances, can impose impact fees pursuant to chapter 16.26 of the Tukwila Municipal Code and/or require actions of mitigation which may have an impact upon fire protection for development or other activities within the City. Prior to the issuance of a SEPA threshold determination for an annexation, development, or other activity within the City which: (i) may materially increase the cost of providing the administrative and operational services specified herein; and for which the City may charge an impact fee and/or require mitigation, the City and the RFA shall meet and discuss the impact on the services provided under this Agreement to determine the appropriate impact fee or mitigation plan. Should the City impose such fees, the fees shall be placed into a special reserve account maintained by the City until: (a) they are expended on mitigation; (b) a replacement or subsequent agreement for the provision of services is entered into by and between the RFA and the City, or (c) until termination of this Agreement. In the event this Agreement is terminated and a subsequent agreement for the provision of services is not entered into within one hundred and eighty (180) days of the termination, such funds remaining in the special reserve account shall be transferred to the appropriate City account. Final authority to impose impact fees for fire shall remain with the City. 14. MISCELLANEOUS PROVISIONS. 14.1. Non -Exclusive Agreement. The Parties to this Agreement shall not be precluded from entering into similar agreements with other municipal corporations. 14.2. Service Limitation. The Services provided under this Agreement represent an extension and expansion of services the RFA owes to the public in general. Neither Party intends to create a special relationship or duty to the other Party or to the public served by either Party. 14.3. Survivability. The following Sections shall survive the termination of this Agreement: Section 9 (Indemnification & Hold Harmless) and Section 10 (Insurance). 14.4. Non -Waiver of Breach. The failure of either Party to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements, or options, and the same shall be and remain in full force and effect. 14.5. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. {KLS2682066.DOCX;1/13175.000001/ } 15 51 14.6. Assignment. Any assignment of this Agreement by either Party without the prior written consent of the non -assigning Party shall be void. If the non -assigning Party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. 14.7. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of each Party and subject to ratification by the legislative body of each Party. 14.8. Compliance with Laws. Each Party agrees to comply with all local, federal, and state laws, rules, and regulations that are now effective or in the future become applicable to this Agreement. 14.9. Entire Agreement. The written terms and provisions of this Agreement, together with any Exhibits attached hereto, shall supersede all prior communications, negotiations, representations or agreements, either verbal or written of any officer or other representative of each Party, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this Agreement. All of the Exhibits are hereby made part of this Agreement. 14.10. Severability. If any section of this Agreement is adjudicated to be invalid, such action shall not affect the validity of any section not so adjudicated. 14.11. Interpretation. Any rule of construction to the effect that ambiguities are to be resolved against the drafting Party shall not apply in interpreting this Agreement. The language in this Agreement shall be interpreted as to its fair meaning and not strictly for or against any Party. 14.12. Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder shall become effective upon personal service or three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. 14.13. Benefits. This Agreement is entered into for the benefit of the parties to this Agreement only and shall confer no benefits, direct or implied, on any third persons. 14.14. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall constitute an original, and all of which shall together constitute this one Agreement. {KLS2682066.DOCX;1/13175.000001/ } 52 16 The Parties below execute this Agreement, which shall become effective on January1, 2023 ("Effective Date"). RFA: CITY: Puget Sound Fire Department City of Tukwila: Regional Fire Authority: By: By: Print Name: Print Name: Its DATE: Its DATE: NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: Attn: Fire Chief 24611 116th Ave. S.E. Kent, WA 98030 Attn: City of Tukwila Mayor 6200 Southcenter Blvd. Tukwila, WA 98188 APPROVED AS TO FORM: APPROVED AS TO FORM: Brian Snure, Attorney for RFA Kari Sand, City Attorney {KLS2682066.DOCX;1/13175.000001/ } 17 53 54 EXHIBIT A PAYMENT FOR SERVICES 1. Operations Salary & Benefits: The City will pay to the RFA in 2023, $10,069,315.80, for Operations Labor costs. The Operations Salaries listed in Table 1 (A) through (F) (below) will be established based on the Collective Bargaining Agreement (CBA) between the RFA and IAFF Local 1747. For purposes of this Agreement, the total number of fire fighters required to meet the minimum staffing level is 55.47 Full Time Employees (FTEs). Actual labor costs will include the fully burdened rate based on actual wages (including overtime) and benefits. The labor costs will be established based on budgeted labor costs for the subsequent calendar year by August 1st and such budgeted amount will then be reconciled to the actual costs by no later than February 15th of the year following the contract year. Example: By August 1, 2023, the RFA will establish a budgeted labor cost for calendar year 2024. The City will pay this amount for services rendered in 2024. The RFA will then reconcile the budgeted amount to the actual cost and provide the City with a reconciliation for 2024 no later than February 15, 2025. 2. Admin Salary & Benefits: The City will pay to the RFA in 2023, $2,614,589.83. The Admin Salary and Benefits listed in Table 1 (a.) through (n.) (below) will be established based on budgeted costs for the subsequent calendar year by August 1st and such budgeted amount will then be reconciled to the actual costs by no later than February 15th of the year following the contract year. On January 1st of each year subsequent to 2023, the cost will be adjusted by 100% of the Seattle/Tacoma/Bellevue CPI -W percentage increase for the period of June -to -June. 3. Goods & Services: The City will pay to the RFA in 2023, $1,531,728.33. The Recurring Costs listed in Table 1 (1) through (15) (below) will be established based on budgeted costs for the subsequent calendar year by August 1st and such budgeted amount will then be reconciled to the actual costs by no later than February 15th of the year following the contract year. Exhibit A -1 55 Exhibit A - 2 56 TABLE 1 Category Basis Cost Cost Rationale Percentage a. Amin Salaries Admin 1,735,463.01 $ 242,469.39 # of Personnel (Ops + CRR) 13.97% b. Anon Salaries Human Resources 1,266,353.98 $ 176,928.05 # of Personnel (Ops + CRR) 13.97% c. Amin Salaries Finance 1,068,254.50 $ 149,250.67 # of Personnel (Ops + CRR) 13.97% d. Amin Salaries CARES 989,180.09 $ 200,000.00 Projected Low Acuity Calls Actual Cost e. Amin Salaries Logistics 742,486.90 $ 103,736.20 # of Personnel (Ops + CRR) 13.97% E Amin Salaries Performance Measurement 860,519.15 $ 191,226.48 Planning Zones 22.22% g. Amin Salaries Training 948,106.96 $ - Paid in Cost Per Member Actual Cost h. Amin Salaries Fleet 3,760,564.71 $ 263,620.00 One FTE (1,446 hours) Actual Cost i Amin Salaries IT 1,591,198.08 $ 222,313.48 # of Personnel (Ops + CRR) 13.97% j. Amin Salaries Facilities 715,609.44 $ 124,453.82 # of Facilities 17.39% k. Amin Salaries CRR - Administration 535,559.40 $ 126,013.98 # of Personnel in CRR 23.53% 1. Amin Salaries CRR - Prevention & FIU 689,262.73 $ 689,262.73 2 Capts, 2 FFs (BC -Capt -Capt -FF) Actual Cost m. Amin Salaries CRR - EM $ - No Services n. Amin Salaries CRR - Pub Ed/ PIO 701,244.72 $ 125,315.03 # of Personnel (Ops only) 17.87% $ 2,614,589.83 1 Goods & Services Admin 604,381.46 $ 84,440.87 # of Personnel (Ops + CRR) 13.97% 2 Goods & Services Human Resources 173,508.18 $ 24,241.61 # of Personnel (Ops + CRR) 13.97% 3 Goods & Services Finance 113,883.93 $ 15,911.24 # of Personnel (Ops + CRR) 13.97% 4 Goods & Services Info Tech 1,117,904.45 $ 156,187.49 # of Personnel (Ops + CRR) 13.97% 5 Goods & Services IT Licensing $ 51,000.00 Broadband, Telestalt ESO, 365 Actual Cost 6 Goods & Services CARES 60,516.63 $ - Actual Cost 7 Goods & Services Logistics 300,479.60 $ 41,981.37 # of Personnel (Ops + CRR) 13.97% 8 Goods & Services Planning 130,680.74 $ 29,040.16 Planning Zones (# of Stations) 22.22% 9 Goods & Services Training 848,516.77 $ 261,965.33 # of Ops Personnel at $5,100 each Actual Cost 10 Goods & Services Fleet 2,240,862.29 $ 100,000.00 Estimate for Parts Actual Cost 11 Goods & Services Dispatch 265,980.00 $ 353,408.58 # of Calls at 49.98 each Actual Cost 12 Goods & Services Operations 936,658.55 $ 167,384.35 # of Personnel (Ops only) 17.87% 13 Goods & Services Facilities 3,705,850.69 $ 200,000.00 Estimate for 4 Fire Stations Actual Cost 14 Goods & Services CRR - Prevention 163,434.86 $ 38,455.26 # of Personnel (CRR only) 23.53% 15 Goods & Services CRR - Pub Ed, PIO, CR 43,155.64 $ 7,712.07 # of Personnel (Ops only) 17.87% $ 1,531,728.33 A Operations Salaries District Chief 218,749.99 $ 174,999.99 Per Station Captains 20.00% B Operations Salaries Battalion Chiefs 210,177.51 $ 560,473.35 Per Station Captains 66.66% C Operations Salaries Captains 179,459.42 $ 2,871,350.77 Actual Costs (CBA) 16 D Operations Salaries Engineers 165,171.94 $ 3,303,438.85 Actual Costs (CBA) 20 E Operations Salaries Fire Fighters 159,218.83 $ 1,910,625.91 Actual Costs (CBA) 12 F Operations Salaries Overtime Exposure $ 1,248,426.93 Average OT per Fire Fighter $ 24,257.00 Contract Cost $ 10,069,315.80 TOTAL COSTS $ 14,215,633.96 Exhibit A - 2 56 EXHIBIT B Community Risk Reduction (CRR) 1. Community Risk Reduction (CRR) Administration Services Provided to City - The RFA will provide the following Fire Prevention Administration Services to the City: a. Manage and supervise CRR Division personnel. b. Administer CRR Division programs and activities to include inspections, plan review, code enforcement, fire investigations, public education, assessment and collection of fees, and document management. c. Creation and adoption of policies, procedures, rules, and regulations to clarify the application of the codes. d. Creation and development of forms, letters, and other documents to assist in the application of codes and code compliance. e. Interpretations of fire codes. f. Approve materials, equipment, and devices used in construction, and the methods of construction to the extent that approval is authorized by applicable codes. g. Provide for public access to the Fire and Life Safety Division. h. Perform Accounting and payroll functions to include invoicing and/or billing of assessed fire code related fees, coordinating the collection of fees with the City's Finance Department, time -keeping, and completion of payroll documents as needed. i. Document management within the CRR Division; to include creating and maintaining division files, routing of development applications and plans in the division, preparing and imaging retained documentation, and fulfilling public record requests. Permit process activities within the CRR Division; to include the logging and routing of plans, data entry of new applications, assembling and routing of completed application packages. k. Resolve code complaints or inquiries from the public to include data entry, file creation, and routing of information. Review and sign voluntary correction agreements. J• 1. Schedule and conduct fire code enforcement and permit inspections for developers or contractors and coordinate with the City's Department of Community Development (DCD) on these inspections as needed. Exhibit B-1 57 m. Ensure performance of all duties necessary to enforce the fire codes. n. Evaluate the codes for local adoption and develop local codes or amendments for consideration by the City. Present to the City Council and committees as necessary. o. Perform all other tasks related to the provision of CRR Administration Services. 2. Fire Prevention Code Enforcement Services Provided to City. The RFA will provide the following Fire Prevention Code Enforcement Services to the City: a. Initial fire and life safety inspections of new or relocated businesses. Coordinate with the City's Department of Community Development (DCD) on these inspections as need. b. Inspect businesses that are required to have fire code permit(s). c. Investigate and resolve fire code violation complaints or inquiries, which includes issuance of appropriate citations after consultation with the City. Coordinate with the City's Department of Community Development (DCD) on code violations or complaints. The City will remain responsible for any required judicial enforcement or collection actions. d. In conjunction with City Code Enforcement personnel, perform code enforcement duties related to the fire codes as required by Tukwila Municipal Code Title 16 (Buildings & Construction), which includes issuance of appropriate citations after consultation with the City. e. Conduct special inspections required by outside agencies such as Department of Corrections, Department of Early Learning, Department of Social and Health Services, and private insurance companies. f. Review and approval of fire safety, emergency evacuation, lockdown, shelter -in- place, and hazardous materials management plans. Attend and provide testimony and exhibits at Code Enforcement Hearings before the City's Hearings Examiner, and upon appeal, if any, to court. h. Perform all other tasks related to providing Fire Prevention Code Enforcement Services. g. 3. Fire Prevention Development Services Provided to City. The RFA will provide the following Fire Prevention Development Services to the City: a. Management of the Knox/Supra rapid entry program. Exhibit B- 2 58 b. Provide development review program services to include answering project inquiries, attending meetings, reviewing plans for code compliance, and approving plans. Complete development review processes in accordance with the City's time frames and through close coordination the Director of the City's Department of Community Development (DCD) and other City departments. c. Provide development inspection program services to include pre -construction meetings, inspections, troubleshooting fire protection systems, final acceptance tests, field review of basic permits, and coordination with the Department of Community Development (DCD) for the issuance of Certificates of Occupancy. d. Provide business and economic development support activities to include research of properties, systems and code requirements for potential projects and existing buildings. e. Approve of hydrant placement on public and private projects. f. Approve of Addressing on public and private projects. g. Perform Hydrant flows to verify available water supply, if allowed by the local water purveyor. h. Provide and oversee false alarm reduction program activities to include next day follow-up of false alarms and coordination with property owner/agent on repairs or troubleshooting, the identification of next steps for problematic systems, and the issuance of fines for false alarms consistent with TMC Section 8.08.040. i. Provide and oversee fire protection system confidence test program activities to include evaluation of confidence tests provided by third parties, issuing correction notices and or notices of violation, drafting voluntary correction agreements and field inspections. Provide and oversee activities to include customer service, answering phone calls, and meeting with customers and members of the public. Maintain a weekly scheduled presence within the City's Department of Community Development (DCD) as agreed between both parties. k. Perform all other tasks related to providing Fire Prevention Development Services. Provide fire prevention development services when City staff are unavailable or unable to provide these services. 1. Provide fire and life safety inspection activities to include business license inspections for new and relocated businesses, annual permitted occupancy inspections with corresponding reports to Department of Community Development (DCD) identifying structures with compliance issues, deficiencies, changes in use or alterations. Work directly with DCD in pursuing further actions to address the identified issues. City will remain responsible for code enforcement actions, however the RFA will issue appropriate citations after consultation with Exhibit B- 3 59 the City. The City will remain responsible for any required judicial enforcement or collection actions. 4. Fire Prevention Services Staff Dedicated to City. The RFA will assign staff for the provision of Fire Prevention Services to the City as needed to meet the workload described in this exhibit. The City is providing two (2) Fire Fighter positions, and two (2) Captains positions to the FMO to supplement the existing staff. 5. Timeline of Work Provided. All work performed by the Fire Prevention Division will be performed pursuant to and within the timelines required of the codes, policies, and procedures of the City, and any state or federal aws applicable to the performance of that work. 6. Fire Marshal/Fire Code Official Reports to Mayor. The Fire Marshal/Fire Code Official will provide reports to the Mayor (or designee) as requested. While the Fire Chief will have the authority to direct the work of the employees providing Fire Prevention Services, the Mayor (or designee), will have authority to set the desired outcomes of the Fire Prevention staff. 7. Collection and Transmission of Fees and Charges. All money, fees, and charges of any kind collected or charged by the Fire Prevention Services Division for services within the City or as a result of the provision of Fire Prevention Services within the City will be the sole property of the City and payable to the City. The RFA will establish a standard procedure for the charging and collection of fees and charges as directed by the City's Finance Department, and will immediately transmit all such money collected to the City. Exhibit B- 4 60 EXHIBIT C PUBLIC EDUCATION 1. Public Education Services Provided to the City - The RFA will provide the following Public Education services to the City: a. Support and participation in City events, such as Festivals, Back to School Fair, Open house events, and National Night Out. b. Fire Safety classes in each of the City's elementary, middle, and high schools, when permitted by the schools. c. Support and participation in providing tours of the fire stations. d. Provide CPR and First Aid classes. e. Support and participation in a bicycle and life jacket program. f. Support and participation in smoke detector program. g. Public Information Officer (PIO) at emergency scenes as needed. h. Provide live fire demonstrations for special events. i. In coordination with the Fire Investigation unit (FIU), provide intervention and counseling of juvenile fire setters. Exhibit C -1 61 62 EXHIBIT D FIRE INVESTIGATION UNIT (FIU) The Fire Investigation Unit (FIU) is currently staffed with both of Tukwila and RFA certified fire investigators under a separate Interlocal Agreement. This Agreement shall replace the existing Fire Investigations Interlocal Agreement in its entirety. 1. The RFA will provide origin/cause fire investigations to the City including but not limited to 24/7 standby fire investigation coverage. 2. The City will provide law enforcement support to the RFA as needed to assist with the investigation of incendiary fires in Tukwila. 3. Fire Investigators may work out of Tukwila facilities as necessary to promote efficiency of the FIU's time and the needs of the City's and RFA's service areas. 4. The FIU will investigate fires throughout the RFA's service area. All investigation service priorities will be equitable between the City and the RFA. 5. All FIU investigators will share in the associated standby burden. 6. The FIU will provide a monthly report, in a format mutually agreeable to both the City and the RFA, of all fire investigations performed, including but not limited to the status and disposition of each fire investigation. Exhibit D -1 63 64 EXHIBIT E EMERGENCY MANAGEMENT SERVICES 1. Emergency Management Services Staff Dedicated to City: The RFA will support as needed to assist the City of Tukwila Emergency Manager with the following Emergency Management Services: a. Compliance issues: i. Work with City Administration and departments to maintain a current Comprehensive Emergency Management Plan (CEMP) and to ensure that the most current Tukwila CEMP is on file with Washington Emergency Management Division (WA EMD). ii. Work with City Administration and departments to develop and maintain current Continuity of Operations Plans (COOP) endorsed and promulgated by the City Council. iii. Manage and continue application on a fiscal calendar for Emergency Management Performance Grant (EMPG) funds through WA EMD. iv. Monitor, manage and ensure that all City of Tukwila permanent employees are compliant with the current National Incident Management System (NIMS) Incident Command System (ICS) requirements. Exhibit E -1 65 66 EXHIBIT F INFORMATION TECHNOLGY Consistent with Section 3.7, the City shall provide to the RFA its existing Information Technology equipment identified as follows: 1. WiFi Access Points — Eight (8) RUKUS access points 2. Phone System — Fifteen (15) IP 480s & Five (5) IP 420s 3. Desktop Computers — Fifteen NUC workstations 4. Mobile Data Computers (MDCs) — Nine (9) ruggedized units 5. Mobile Routers — Nine (9) 5G routers 6. Cellular Phones — Fifteen (15) iPhones 7. Mobile Laptop Computers — Six (6) Laptop Computers Exhibit F -1 67 68 EXHIBIT G REAL PROPERTY (FIRE STATIONS) Fire Station 51— 17951 Southcenter Parkway, Tukwila, Washington, 98188 Parcel No. 352304-9008 Legal Description: 4202NEW PARCEL "C" DESCRIBED AND DELINEATED IN CITY OF TUKWILA BOUNDARY LINE ADJUSTMENT NO L 13-005 RECORDING NO 20130227900005 (BEING A PORTION OF NE QTR NW QTR STR 35-23-04); TGW ADJOINING PORTION OF N HALF OF S 178TH ST VACATED BY CITY OF TUKWILA ORDINANCE NO 2400 RECORDING NO 20160120000736; TGW ADJOINING PORTION OF SOUTHCENTER PARKWAY VACATED BY CITY OF TUKWILA ORDINANCE NO 2240 Fire Station 52 — 15477 65th Ave South, Tukwila, Washington, 98188 Parcel No. 359700-0320 Legal Description: INTERURBAN ADD TO SEATTLE LOT 17 LESS PORTION LY NLY OF FOLLOWING DESCRIBED LINE - BEGIN SW CORNER OF LOT 17 TH NORTH 210 FEET TH N 89-47-00 E TO WLY MARGIN OF 65 TH AVE S LESS POR DAF - POR OF LOT 17 DAF - BAAP OF C/L OF RENTON-THREE TREE PT NO 2649 & W LN OF SEC 23- 23-04 SD PT BEING ENG STA 135+29.92 FR WCH SW COR OF SD SEC 23 BEARS S 0-11- 42 E 2044.06 FT TH S 84-51-48 E 1647.24 FT TH ON A CRV TO RGT HAVING A RAD OF 955.37 FT 360 FT TH S 63-15-48 E 359.18 FT TH ON A CRV TO LFT RAD OF 5729.65 FT 370 FT TH S 66-57-48 E 1162.53 FT TH ON A CRV TO LFT HAVING A RAD OF 716.34 FT 442.40 FT TH N 77-38-42 E 201.68 FT TH LEAVING SD C/L OF SD RD & RUNNING N 00- 14-00 E 272.03 FT TH S 00-14-00 W 87.94 FT M/L TO NWLY MGN OF VAC MACADAM RD TH S 49-00-00 W ALG SD NWLY MGN 106.38 FT TH N 00-14-00 E 312.55 FT M/L TO S LN OF LOT 17 IN SD PLAT & TPOB TH CONT N 00-14-00 E 150 FT TH S 88-24-47 E PLW NLY LN OF SD LOT 17 170 FT M/L TO SWLY MGN OF 65TH AVE S TH SELY ALG SD MGN TO SE COR OF SD LOT 17 TH N 89-09-00 W ALG S LN OF LOT 17 TO TPOB LESS POR LYINING WITHIN M. W. ADD LESS RD Fire Station 53 — 4202 South 115th Street, Tukwila, Washington, 98168 Parcel No. 335140-0825 Legal Description: HILLMANS CD MEADOW GARDENS #3 LOTS 1 THRU 15 BLOCK 26 TGW LOTS 1 THRU 12 BLOCK 27 TGW LOTS 1 THRU 15 BLOCK 28 TGW Exhibit G -1 69 UNIMPROVED AND VACATED SOUTH 114TH STREET AND SOUTH 115TH STREET - TUKWILA ORDINANCE NO 1750 EFFECTIVE DATE AUGUST 20, 1995 Fire Station 54 — 4237 South 144th Street, Tukwila, Washington, 98168 Parcel No. 004000-0365 Legal Description: ADAMS HOME TRS LESS CO RD Exhibit G -2 70 EXHIBIT H GEAR The following Fire Fighting Equipment and Gear, will be transferred to the RFA: 1. Self Contained Breathing Apparatus (SCBA) — 47 MSA G1 Packs, 100 MSA G1 Face Masks. MODEL: MSA G1 47 - SCBAs 100 - Masks MODEL: G1 Face Masks 75 Medium 1 E0040150870AD321 25 E0040150870B18D9 2 E0040150870AD334 26 E0040150870B1A0B 3 E0040150870ADDE5 27 E0040150870B1CA3 4 E0040150870AEAC • 28 E0040150870B1D85 5 E0040150870AEC06 29 E0040150870B1D92 6 E0040150870AECOA 30 E0040150870B2009 7 E0040150870AECOB 31 E0040150870B2126 8 E0040150870AF0D2 32 E0040150870B212C 9 E0040150870AF526 33 E0040150870B224D 10 E0040150870AF663 34 E0040150870B234A 11 E0040150870AF6E0 35 E0040150870B2424 12 E0040150870AFB2 36 E0040150870B246D 13 E0040150870B03F8 37 E0040150870B2569 14 E0040150870B0815 38 E0040150870B2B22 15 E0040150870B0890 39 E0040150870B2B34 16 E0040150870BODAA 40 E0040150870B34C6 17 E0040150870B0DC9 41 E0040150870B35A7 18 E0040150870B10DB 42 E0040150870B35D4 19 E0040150870B125A 43 E0040150870B3CCA 20 E0040150870B1310 44 E0040150870B3F18 21 E0040150870B13FA 45 E0040150870B49B3 22 E0040150870B15B6 46 E0040150870B5547 23 24 E0040150870B16DE E0040150870B17D5 47 E0040150870B56EE 2. One Hundred and thirteen (113) 45 -minute bottles, twelve (12) 60 -minute bottles, and ten (10) SABA bottles. Exhibit H -1 71 45 Minute 60 Minute SABA 1 ACU108861 28 ACU268210 55 ACU268238 82 ACU268266 109 ACU66281 2 ACU 108893 29 ACU268211 56 ACU268239 83 ACU268267 110 ACU66294 3 ACU109043 30 ACU268212 57 ACU268240 84 ACU268268 111 ACU66295 4 ACU109349 31 ACU268214 58 ACU268241 85 ACU268269 112 ACU67061 5 ACU 109479 32 ACU268215 59 ACU268243 86 ACU268270 113 ACU67121 6 ACU 109504 33 ACU268216 60 ACU268244 87 ACU268271 1 AGD12996 7 ACU 109583 34 ACU268217 61 ACU268245 88 ACU268272 2 AGD 13308 8 ACU109900 35 ACU268218 62 ACU268246 89 ACU268273 3 AGD24062 9 ACU142224 36 ACU268219 63 ACU268247 90 ACU268274 4 AGD3672 10 ACU142486 37 ACU268220 64 ACU268248 91 ACU268275 5 AGD3906 11 ACU142569 38 ACU268221 65 ACU268249 92 ACU268277 6 AGD62036 12 ACU142706 39 ACU268222 66 ACU268250 93 ACU268278 7 AGD62037 13 ACU142975 40 ACU268223 67 ACU268251 94 ACU268279 8 AGD62038 14 ACU143041 41 ACU268224 68 ACU268252 95 ACU268280 9 AGD62039 15 ACU 16928 42 ACU268225 69 ACU268253 96 ACU268281 10 AGD62040 16 ACU16929 43 ACU268226 70 ACU268254 97 ACU268282 11 AGD64358 17 ACU16938 44 ACU268227 71 ACU268255 98 ACU275717 12 AGD64414 18 ACU 16943 45 ACU268228 72 ACU268256 99 ACU63391 1 KT9662 19 ACU 16944 46 ACU268229 73 ACU268257 100 ACU64552 2 KT9640 20 ACU268200 47 ACU268230 74 ACU268258 101 ACU64710 3 KT9634 21 ACU268201 48 ACU268231 75 ACU268259 102 ACU64719 4 KT9619 22 ACU268202 49 ACU268232 76 ACU268260 103 ACU64727 5 KT14716 23 ACU268204 50 ACU268233 77 ACU268261 104 ACU64747 6 KT14700 24 ACU268205 51 ACU268234 78 ACU268262 105 ACU64787 7 KT14695 25 ACU268206 52 ACU268235 79 ACU268263 106 ACU64788 8 KT14694 26 ACU268207 53 ACU268236 80 ACU268264 107 ACU66272 9 KT14690 27 ACU268209 54 ACU268237 81 ACU268265 108 ACU66275 10 KT 14685 3. Bunker Gear — 96 sets of firefighting gear, gloves, boots, hoods, coats, pants, and suspenders. 4. Five (5) LifePak 15 defibrillators, Fifteen (15) LP15 batteries, and Four (4) LP15 Charging stations. 5. Five (5) Bullard EXT Thermal Imaging Cameras. 6. Tools — Hydraulic Rescue Tools, hand tools, specialty tools. 7. EMS gear — Backboards, suction machines, backboards, etc. 8. Fire Fighting Hose, appliances, and brass. 9. Portable Radios, Mobile Radios, and Base Radios. Exhibit H - 2 72 EXHIBIT I RECORDS MANAGEMENT 1.1. Record Ownership. (a) RFA records ("RFA Records") shall include: (i) All records prepared, owned, used, or retained by the RFA related to the performance of its statutory and contractual duties. (ii) All City Records actually received by the RFA pursuant to this Interlocal Agreement as part of a Transfer of Custody Agreement. (b) City records ("City Records") shall include: (i) All records of the Tukwila Fire Department prepared, owned, used, or retained by the City related to the performance and operation of the Tukwila Fire Department for all periods prior to January 1, 2023 that remain in the custody of the City. (ii) All records prepared, owned, used, or retained by the City in relation to fire prevention, fire investigations, and emergency management services provided by the RFA to the City. (c) The Parties recognize that physical custody of RFA Records or City Records may not be determinative of whether the records are RFA Records or City Records, and the Parties shall work cooperatively in responding to requests for records pursuant to subpoena or pursuant to the Washington State Public Records Act (chapter 42.56 RCW). 1.2. Records Custodian. Except as provided below, the RFA will be the primary records custodian of all RFA Records. The City will be the primary custodian of all City Records. On or after January 1, 2023, the City shall transfer custody of personnel, training vehicle maintenance and other Tukwila Fire Department records requested by the RFA. 1.3 Records Retention. Both parties shall be responsible for compliance with all legal requirements relating to public records in their physical custody (paper or electronic) including, but not limited to; records retention and destruction, in accordance with applicable records retention requirements, including chapters 40.14 RCW (Preservation and Destruction of Public Records) and 42.56 RCW (Public Records Act). 1.4. Requests for Records. The Parties recognize that some City Records may be in the custody of the RFA and some RFA Records may be in the custody of the City. The Parties agree to the following process to provide a method of responding to records requests received through subpoenas and/or the Public Records Act, or records otherwise requested by the City or the RFA. The method set forth in this exhibit shall serve only as a guideline and may be altered from time to time as necessary. (a) In the event the one party receives a public record request, subpoena, or other request for that party's records in the custody of the other party, the following process may be followed: (i) Except as otherwise provided below, the party receiving the request ("Receiving Party") will advise the other party in writing that the request has been Exhibit I -1 73 received. The other party will respond to the Receiving Party within a reasonable time frame to allow the Receiving Party to prepare a response to the requestor prior to the end of five (5) business days, either with the records, or a reasonable estimate of the time necessary to provide the Receiving Party with the records. (ii) The other party will provide copies, at its sole cost and expense, except as provided in Section 1.5 herein, directly to the Receiving Party. For responsive records that exist only in paper form, the other party shall scan reasonable quantities (up to 100 pages), at the discretion of the other party, and make those available to the Receiving Party via a file transfer protocol (FTP) site. For requests with a large volume of paper records, the Receiving Party shall be responsible for picking up the paper records from the other party. RFA staff may be required to provide assistance and input as to the location of paper records that remained in the City's physical custody after December 31, 2022. In the event the Receiving Party receives payment for the copies the Receiving Party shall forward such payment to the other party. (iii) Regardless of who is the "Receiving Party," responsibility for providing records in response to requests received through subpoenas and/or the Public Records Act that may require records stored in multiple City departments, as well as Fire -related records, shall be shared between both parties and handled as follows: The City shall be responsible for providing responsive records from City departments—except Fire -related records—directly to the requestor. Examples: Building permits, Certificates of Occupancy, Notices of Violation (except Fire codes), Public Works permits. The RFA shall be responsible for providing responsive records directly to the requestor that are Fire -related records. Examples: Violations of Fire codes, underground/aboveground storage tank information, life safety permits and plans. (iv) The Receiving Party will remain responsible for communicating with the records requestor in compliance with all legal obligations based on the above processes. The Parties shall jointly work to determine which records are to be disclosed to the requesting party and, if the request was submitted under the Public Records Act, which records are exempt from disclosure. Each party providing records to a requestor based on the above processes shall be responsible for obtaining review by Legal and assigning redaction(s) as needed and providing an exemption log. (v) It shall be the responsibility of the Receiving Party, and at the expense of the Receiving Party, to defend any claim or lawsuit for a violation of the Public Records Act or laws relating to a subpoena, and pay any damages, fees, costs or settlements relating to such claim or lawsuit; provided, that in the event the claim or lawsuit relates in any manner to Receiving Party records in the sole custody of the OTHER PARTY that were not provided to the Receiving Party by the OTHER PARTY, then the OTHER PARTY shall defend such claim or lawsuit and pay any damages, fees, costs or settlements relating to such claim or lawsuit. The parties agree to cooperate fully in the defense of any such claim or lawsuit. If both the Receiving Party and the OTHER PARTY fail to produce all records, they Exhibit I - 2 74 will cooperate in defense and each party will pay all its legal costs and attorneys' fees. 1.5. Digitized Records. Any records that have been digitized and are available on either party's public -facing website shall be searched and provided (with training as needed from the other party) by the Receiving Party in response to a subpoena or records request, or as needed for continuity of operations. The PSRFA shall continue to work collaboratively with the City to complete the digitization process for Fire records that were not completed prior to December 31, 2022. Records for which digitization is planned by end of 2022: HazMat Incident Reports "Business Files," which contain: - Correspondence with businesses - Fire watch forms and confidence testing - Inspections - Code violations/Notice of Violation - Some operational permits (e.g., temporary tent) Residential records Underground and Aboveground Storage Tanks Permits / Plans (life safety systems) Southcenter Mall records Exhibit I - 3 Paper records for which no digitization is planned: Fire Investigations [sensitive content]* Incident Reports [sensitive content]** Training records prior to joining SKCFTC*** Administrative records Emergency management [Tukwila Police Dept.) * ILA with PSRFA FIU signed 3.16.2022 ** Medical Incidents = August 2017; Fire Incidents = March 31, 2021 Joined SKCFTC for training in 2014 *** 75 76 EXHIBIT J EMPLOYEES Rank Seniority Last Name First Name Date of Hire Rank Seniority Last Name First Name Date of Hire Battalion Chief 1 Waller Jack 5/16/1989 Engineer 32 Keller Levi 3/27/2014 Captain 2 Rodal Bill 7/17/1989 Engineer 33 Faire Brody 8/18/2014 Captain 3 Custer Kory 8/19/1991 Engineer 34 Doctor Matt 1/5/2015 Engineer 4 Czuleger Matt 10/1/1992 Engineer 35 Quinn Andrew 3/25/2015 Captain 5 Rees Rich 10/3/1994 Engineer 36 Rasmussen Ben 3/25/2015 Captain 6 Lucero Brian 9/15/1995 Captain 37 Upton Mason 3/25/2015 Engineer 7 McCone Dan 9/9/1996 Captain 38 Tursi Jordan 8/17/2015 Captain 8 Morales Mark 9/9/1996 Engineer 39 Thompson Daniel 8/17/2015 Engineer 9 Woolley Chuck 1/12/1998 Captain 40 Dunkley Eric 10/27/2015 Battalion Chief 10 Konieczka Jason 4/27/1998 Engineer 41 Paglia Joseph 8/29/2016 Captain 11 Willis Brian 7/20/1998 Engineer 42 Tappert Mike 8/29/2016 Engineer 12 Kim Brandon 1/4/1999 Engineer 43 Geotsch Mark 1/3/2017 Battalion Chief 13 Berg Ryan 4/1/2000 Engineer 44 Murrell Cory 1/3/2017 Engineer 14 Popejoy Toby 4/1/2000 Engineer 45 Knutti Michael 9/1/2018 Engineer 15 Rookstool Ed 7/20/2000 Engineer 46 Aguilar Charles 9/1/2018 Captain 16 Nichols Jeff 11/19/2002 Fire Fighter 47 Goin Kevin 9/1/2018 Engineer 17 Whitcutt Roy 2/12/2003 Fire Fighter 48 Miller Troy 2/1/2019 Captain 18 Evans Jim 2/9/2004 Fire Fighter 49 Naemura Wiliam 2/1/2019 Engineer 19 Duly Brian 6/16/2004 Fire Fighter 50 Smith Lincoln 1/27/2020 Battalion Chief 20 Nevens Andy 2/1/2005 Fire Fighter 51 MacMillan Sean 1/16/2021 Captain 21 Williams Ben 3/16/2005 Fire Fighter 52 Averre Justin 8/16/2021 Captain 22 Curl Joel 9/16/2005 Fire Fighter 53 Turner Adam 8/16/2021 Captain 23 Johnson Aaron 2/1/2006 Fire Fighter 54 Hutchinson Ali 1/24/2022 Captain 24 Browning Cathy 9/5/2006 Fire Fighter 55 Fink Aaron 1/24/2022 Captain 25 Smith Patrick 1/16/2007 Fire Fighter 56 Glen Patrick 1/24/2022 Captain 26 O'Brien Patrick 12/17/2007 Recruit 57 Padilla Josh 1/24/2022 Captain 27 Booth James 5/4/2009 Recruit 58 Park Edward 1/24/2022 Captain 28 Perry Joel 5/17/2010 Fire Fighter 59 White Seth 1/24/2022 Battalion Chief 29 Kelch Josh 5/17/2010 Recruit 60 Fifield Mandy 8/1/2022 Captain Engineer 30 31 Fink Hartjoy Matt Jeffrey 7/17/2012 Recruit 4/1/2013 61 Morales Julian 8/1/2022 Exhibit J -1 77 78 EXHIBIT K RETIREMENT MANAGEMENT PLAN (RMP) Initials of Retiree Benefit Ends KB 8/31/2023 WB 9/30/2023 JB 1/31/2025 DT 6/30/2025 CM 2/28/2026 RE 6/30/2029 JS 2/28/2031 Exhibit K -1 79 80 Assignment Year Make EXHIBIT L FLEET LIST Model VIN/BIN Purchase Reserve Ladder 2006 Pierce Aerial 4P1CD01E86A006442 $ 971,676 Primary Engine 2014 Pierce Velocity 4P1CVO1N1EA014488 $ 685,447 Reserve Engine 2014 Pierce Velocity 4P1CV01N3EA014489 $ 689,732 Reserve BC Buggy 2016 Ford F250 1FT7W2B62GEC04693 $ 81,602 Primary Engine 2019 Pierce Velocity 4P1BAAGF7KA020417 $ 884,729 Primary Ladder 2019 Pierce Velocity 4P1BCAGF6KA020211 $ 1,558,271 Primary Engine 2019 Pierce Velocity 4P1BAAGF9KA020418 $ 883,853 Primary BC Buggy 2020 Ford F250 1FT7W2B64LED97195 $ 87,947 Primary Aid Unit 2021 Dodge 4500 3C7WRLBL6MG692150 $ 286,260.57 Utility 2010 Ford F550 1FDAW5HROAEA09056 $ 43,259 FMO (FIU) 2017 Ford F250 1FT7X2A65HEB86030 $ 46,332 Administration 2017 Ford SUV 1FM5K8AR5HGD67230 $ 53,502 FMO 2017 Ford SUV 1FM5K8AR7HGD67231 $ 53,586 Administration 2017 Ford SUV 1FM5K8AR2HGD67184 $ 53,485 Training 2019 Ford F250 1FT7W2B60KEF81712 $ 62,216 Training 2019 Ford F250 1FT7W2B62KEF81713 $ 61,893 Administration 2020 Ford SUV 1FM5K8AW3LGB95701 $ 66,650 Trailer (Rescue) 1978 Homemade 6x12 WA7656402 N/A Trailer (HazMat) 2000 Avenger 32' 4T6WB3231YM013931 $ 24,562 Utility 2005 Whiteman Light 4GNLT09135B901770 $ 9,857 Utility 2005 Haulmark Air 16HPB12235G071972 $ 68,457 Utility 1990 Hyster Forklift S/N: B177B02274L $ 11,892 Trailer 2009 EZ Loader 1ZEAAARC99A168759 $ 3,540 Boat 2010 Woolridge Alaskan HIN: WLG20248B010 $ 46,755 Trailer (MCI) 2010 Wells Cargo 8.5x22 1WC200K21A4073652 $ 25,518 Trailer (MCI) 2010 Wells Cargo 8.5x22 1WC200K2XA4073651 $ 25,403 Exhibit L -1 81 82 Tukwila Statement of Principle Fire/EMS Service Contract with Puget Sound Regional Fire Authority Revised August 8, 2022 The City of Tukwila seeks a short-term service contract with Puget Sound Regional Fire Authority (PSRFA) as a bridge to voter -approved annexation as recommended by the Future of Fire/EMS Services Community Advisory Committee and agreed upon by the Tukwila City Council. Both the City and PSRFA come to the negotiating table in a position of strength. The City seeks a collaborative partnership with PSRFA recognizing that there are mutual benefits to both agencies from this partnership. The service level provided by PSRFA should be the same or better than currently offered by Tukwila Fire Department, with options to secure enhanced services (expanded fire marshal services, a CARES unit, and public education programming). The contract should include commitment to two annexation votes, the first no later than April 2024, with an annexation effective date no later than August 1, 2024; if the first annexation vote is unsuccessful, the second annexation vote should be no later than April 2025, with an annexation effective date no later than August 1, 2025. The City will be responsible for paying the cost of RFA services between the date of annexation and the end of the calendar year, at a cost not in excess of the otherwise applicable service contract cost. In the event the annexation votes are unsuccessful, the City should have the option to either extend the contract or terminate on not less than one -year's notice. The contract should address the need to reconstitute the Tukwila Fire Department if the contract is terminated, including advancing the City's ability to hire a range of employees needed to operate a Tukwila Fire department, as well as apparatus and equipment needs. The costs for services should be fair, equitable and reasonable. Recognizing the contract is a short-term bridge to annexation, reserves and the true -up process need to be clearly evaluated. The City's fire stations should remain under the ownership of the City, and under a nominal cost to PSRFA, during the contract. Work to develop terms of an annexation plan should start immediately after the contract is executed. A strong effort to educate the community about the contract and the proposed annexation will be required, engaging both the City, PSRFA and labor. The contract should acknowledge key principles for the annexation plan, including equitable voting membership on the PSRFA governing board, and equitable financial contributions in support of the PSRFA operations. The City recognizes the need for an ongoing partnership with its fire department labor force in this transition. 83 84 COUNCIL AGENDA SYNOPSIS A. 4s Initial. ITEM No. QMeeting Date Prepared by Mayors review Council review 9/26/22 NFB ^ CC. 4 `-h . /905 ITEM INFORMATION STAFF SPONSOR: NIESHA FORT -BROOKS ORIGINAL AGENDA DATE: 9/26/22 AGENDA ITEM TITLE Budget Outreach Overview and Feedback to Date CATEGORY 0 Mtg Discussion Date 9/26/22 ❑ Motion Mtg Date ❑ Resolution Meg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Meg Date SPONSOR ❑ Council ❑ Mayor '1 Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PW SPONSOR'S City staff have been engaging the community throughout the summer on their priorities for SUMMARY the 2023/2024 biennial budget. The memo and attachments provide an overview of the information shared with staff to date. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ LTAC ❑ Arts Comm. DATE: 8/11/22 COMMITTEE ' ❑ Finance & Governance ❑ Planning & Community Dev. Parks Comm. ❑ Planning Comm. CHAIR: QUINN RECOMMENDATIONS: SPONSOR/ADMIN. Adminstrative Services and Community Services Department COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 9/26/2022 MTG. DATE ATTACHMENTS 9/26/22 Informational Memorandum dated 8/11/2022 Biennal Budget Outreach Efforts Balancing Act Overview & Verbatim Suggestions and Comments Photos of the Service Priorities & Revenue Boards and Commuity Events Online Survey Report Minutes from the 8/22 Finance & Governance Committee 85 86 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance and Governance Committee FROM: Niesha Fort Brooks, Community Engagement Manager Tony Cullerton, Deputy Finance Director CC: Mayor Ekberg DATE: August 11, 2022 SUBJECT: Budget Outreach Overview and Feedback to Date ISSUE City staff have been engaging the community on their priorities for the 2023/2024 biennial budget. This memo and attachments provide an overview of the information shared with staff to date. BACKGROUND The Administration and Council share a common goal of gathering ideas and feedback from the community on their priorities and ideas for the 2023/2024 biennial budget. Since early June, staff have engaged with community members at a variety of different meetings, events, and community gatherings to talk — and most importantly, listen — to the community about the budget. There have been three main ways that community members can share their feedback: • Balancing Act — Online budget tool that allows individuals to propose ways to balance the City's budget by identifying potential service cuts, service increases, revenue reductions and revenue increases. 61 individual responses were received, though some of those were staff tests. Overview of results attached as well as verbatim comments and suggestions. • Service Priorities & Revenue Ideas Boards — Staff attended a variety of community events (see attached overview of budget outreach activities) and gathered feedback on service priorities and revenues by asking community members to put dots on a board (see photos attached). Boards were translated in Spanish, Vietnamese, and Somali. • Online Survey— The information on the boards discussed above were also used in an online survey format. 65 responses were received, and the full report is attached to this memo. Outreach remains ongoing and this memo covers feedback received before August 7, 2022. DISCUSSION In general, the feedback staff received is as diverse as the community we serve. As you will read in the verbatim responses to the online survey and Balancing Act tool, folks have a wide variety of ideas and concerns. Below is an overview of the general themes that came from each of the feedback mediums: Balancing Act: The tool was deployed to allow users to balance the budget by reducing services and/or increasing revenues. While we did have some community members use the tool, we also heard that it was somewhat difficult to maneuver, took a long time and was perhaps too detailed. On the backend of the program, it does not offer complete reports in an accessible format. After review of the CSV file output, it is clear that the suggestions and comments are the most informative portion of the tool, and they are included here as an attachment. Service Priorities & Revenue Ideas Boards: Below are the results from the dot exercises to date listing expenditure priorities and input on how to bridge the revenue/expense gap. 87 INFORMATIONAL MEMO Page 2 Expenditure priorities listed in order with total number of dots: 1. Youth Activities - 43 2. Communications/Community Outreach - 35 3. Police Services & Public Safety - 31 4. Senior Activities - 28 5. Human Services & Rental Assistance - 27 6. Fire & Emergency Medical Services - 25 7. City Future Planning - 22 8. Sidewalk & Crosswalk Maintenance - 21 9. Economic Development Activity - 20 10. Park & Trail Maintenance - 14 11. Community Emergency Preparedness - 14 Revenue ideas listed in order with total number of dots: 1. Increase gambling tax - 26 2. No tax increase, reduce services - 12 3. Add a Business & Occupation tax - 9 4. Increase property tax - 7 5. Increase fees for services - 4 12. Code Enforcement Activity - 11 13. Street Surface Maintenance - 9 14. Public Records Accessibility - 8 15. Traffic Calming Measures - 8 16. Foster Golf Course Operations - 6 17. Municipal Court Services - 6 18. Utility Infrastructure Maintenance - 5 19. Building Permit Issuance - 2 20. Other: a. Middle School Programs - 1 b. Climate Action Plan - 1 6. Increase sales tax - 3 7. Other: a. Cannabis shops - 2 b. Increase sin taxes - 2 Online Survey: Below are snapshots of the rank of service priorities from the online survey. Full survey report included as attachment. Rank Choice 1. Police Services and Public Safety 2. Fire & Emergency Medical Services 3. Utility infrastructure Maintenance 4. Street Surface Maintenance 5. Sidewalk & Crosswalk Maintenance 6. Park &Trail Maintenancellmprovements 7. Human Services & Rental Assistance 8. Community Emergency Preparedness 9. Economic Development Activity 88 Lowest Distribution E Highest Score Times Ranked 304 51 266 46 201 43 157 29 127 19 126 28 123 21 94 18 94 18 INFORMATIONAL MEMO Page 3 Rank Choice 10. Youth Activities 11. Code Enforcement Activity 12. City Future Planning 11 Communications/Community Outreach 14. Building Permit Issuance 15. Traffic Calming Measures 16. Municipal Court Services 17. Senior Activities 18. Foster Golf Course Operations 19, Public Records Accessibility Lowest RECOMMENDATION Information Only. Distribution Highest ATTACHMENTS Biennial Budget Outreach Efforts Balancing Act Overview & Verbatim Suggestions and Comments Photos of the Service Priorities & Revenue Boards and Community Events Online Survey Report Score Times Ranked 92 20 92 19 85 16 82 18 80 14 78 17 18 14 32 8 F 89 90 City of Tukwila Biennial Budget Outreach Efforts — 2022 Board or Commission Staff Liaison Confirmed Equity and Social Justice Commission Niesha Fort -Brooks June 2, 2022, at 5:30pm COMPLETED Parks Commission Kris Kelly June 8, 2022, at 5:30PM COMPLETED Human Services Advisory Board Stacy Hansen June 16, 2022, at 10am COMPLETED Arts Commission Michael May June 22, 2022, at 6:00pm COMPLETED Planning Commission Wynetta Bivens June 23, 2022, at 6:30pm COMPLETED Library Advisory Board John Dunn July 5, 2022, at 6:30pm COMPLETED COPCAP Phi July 14, 2022, at 6:30pm COMPLETED Civil Service Commission Allen Wedge July 21, 2022, at 5:00pm COMPLETED Lodging Tax Advisory Board Brandon Miles August 12, 2022, at 11:30pm COMPLETED Leadership Chat (staff outreach) City of Tukwila 2023 — 2024 Biennial Budget Wednesday, June 1, 2022, at 1:00pm Finance Department Council Townhall Meeting Virtual Tuesday, July 12, 2022, at 5:30pm Microsoft Teams Click here to join the meeting Tukwila Parks and Rec: See You In The Park Series Date, Time and Location 11:30am— 1:30pm July 13: Bicentennial Park Concert in the Park with Food Trucks COMPLETED 9pm to 11pm July 27: Tukwila Community Center Movie in the Park COMPLETED 6pm to 8pm August 10: Riverton Park First Annual Tukwila Summer Park-A-Lympics COMPLETED 6pm to 8pm August 24: Crestview Park Bark in the Park Summer Festival Administrative Services: Community Engagement Summer 2022 91 City of Tukwila Biennial Budget Outreach Efforts — 2022 Tukwila Farmers Market Dates & Time I JUNE, JULY & AUGUST 2022 Foster High School — Black Student Union EVERY WEDNESDAY 4PM to 7PM Sullivan Center July 6 COMPLETED Sullivan Center July 13 COMPLETED Sullivan Center July 27 COMPLETED Sullivan Center August 3 COMPLETED Sullivan Center August 17 Sullivan Center August 24 Sullivan Center August 31 Community Stakeholder Date & Time Foster High School — Black Student Union June 7 1 2:30PM — 3PM COMPLETED Tukwila 2nd Annual Juneteenth Event Jun 18 1 2PM — 4PM COMPLETED Tukwila Community Center Senior Engagement June 23 1 11PM COMPLETED Administrative Services: Community Engagement Summer 2022 92 Suggestions and Comments from the Balancing Act Tool All suggestions included; no edits made Develop Segale privatize golf and parks Maintenance sell old fire stations and some properties or leases on some properties to outside sources Moritorium on DA agreements increasing tax revenue. Contract out the golf course. Sell surplus/ unused properties, old fire stations in so center , star nursery, unused parks. Institute a hiring / wage freeze. Layoffs Enforce the fireworks ban and give out citations Implement a B&O Tax This isn't a suggestion as much as a recognition of the process. I initially, just to see what the budget looked like, cut 10% from every non -police, non -fire department. And what you basically find is that without new revenue, you are still negative by more than $2 million, which would demand 10% and 5% cuts from those departments. This is clearly a drastic reaction, so we needed to increase revenue. I generally tried to bring our revenue rates in line with Seattle in order to maintain services. New revenues on businesses in our city Increase revenues. Add revenue stream. Add B&O Tax Fully implement programs and grants to maximize the work done in all areas. PW has the most opportunity with the Infrastructure Bill. Allow fines for surface water polluters to fund your required water quality programs and use the freed capital to support the street sweeping, drain cleaning, flood patrol and prevention. Add B&O Tax. New revenue source like a b and o tax * Amend zoning laws to enable location of more Cannabis stores * Identify locations appropriate for short term rentals and raise the lodging tax on them. Currently, do we even know where these businesses are operating? * Raise development permit fees to better cover costs. (They do not currently cover costs) B&O tax Marginally increase taxes across the board, switch regular maintenance services where possible to contracted services, privatize the enterprise funded items as well as other ongoing maintenance. Including regular cleaning and mowing of the parks. 93 Increase sales tax revenue by optioning allowable increases. Re-evaluate permit fees to insure ALL services are 100% covered by the fees. I spend time on permit review that is not tracked that should be, pretty sure others do as well. Petition state leg to allow for recoupment of costs associated with PRRs. With providing everything digitally, we aren't even recouping the pathetic 5 cents per page and many of these requests take hours and hours of staff time. Some balance between transparency and costs to provide information should be found. Make the golf course self sufficient or even profitable! It should not be a drain on the general revenue! TCC and its programs should also be self sufficient, if not profitable. Identify a new tax revenue stream. Identify new tax revenues Add B&O Tax Add B&O Tax After building the Stadium, we could see a steady source of income for many years to come that would bring in millions of dollars. Get rid of administrator. A Mayor is more than enough for a typical municipality. Municipal Banking. Offer citizens from anywhere in the country access to savings, checking and wealth building tools. It's basically what your doing with the GO bonds but you start your own bank with the same setup as with the GO bond as your loan limits would be based on your expected revenues. With this bank you can have access to federal reserve money at low rates and could be leveraged by 9x and provide a significant amount of capital. Your already doing this process but your paying middle men to take fees from you for nothing, for no reason but paperwork. Start a Tukwila Municipal Bank today! Stop paying servicing fees just to access money from another entity. Create your own Municipal Bank. Look it up on google there are some cities doing it already. I heard LA was working on one too. Let's get ahead of the coming economy and create our own nestegg as a community. This is most effective and efficient way to access to potential revenues of our city. This would allow us to invest in anything a bank does now including offering bonds ourselves. Sales tax is primarily shouldered by the poorest folks in our community we need to charge the businesses that want to work here. We are a prime location and if they don't like our fees we wait for folks that will pay it. With zero sales tax we create demand for stores selling tax free items here. We can use this fact to get business to come. Bowling Alleys should pay Admission Tax. Again Fines should not be part of any kind of budget, we create a situation where we depend on people breaking the rules. Or possibly fines being issued more frequently or more strictly than might be necessary to increase our budget. This seems like a horrible situation. 94 Why can't we increase our cities investments? Could we issues more bonds? Could we offer a municipal savings account for anyone in the country and use that money to do it? Could we open a municipal bank and self finance our budget? What are the cost over runs for the Hiser building? Why do we have a paid mayor and a city administrator? Why is it that the city of Seattle paid their PW $1,000 bonus for working during covid and several other city did the same but Tukwila is hurting for funds. Need to sell the golf course and develop the segale properties! Put a freeze on wages and hiring for now . Place a moratorium on DA agreements for the next 5 years...these developments use all the services but pay no taxes to support them . This would help build a tax base so the city would be less impacted by so center fluctuations. Sell unused city properties like the old fire station in so center, star nursery or unused parks like southgate saving maintance and upkeep $$$. Highlight more of our attributes...sea wolves, encourage more 5ks on our trail like the sounders 5k. I started with an across the board 2% decreases in spending - not sufficient. 5% across the board was also insufficient. The next step was a 10$ decrease in Police, Fire (both Supression and Prevention/Investigation),and Public Works (both Engineering and Streets). At this point in the brutality I then saw a $55,839 surplus. This may mean that an across the board decrease of 7-8% may do the job rather than having some areas have a 10% cut while others have 5% INCREASE LITTER CLEAN UP AND EDUCATION Mental Health Responders for homeless outreach Fully fund your infrastructure and the rest will take care of itself. Raise fees and rates in all areas to fully fund PW and supporting efforts and your community will have safe streets, with every street light on, bridges that stand up to time, water in every fire hydrant and no sewer backups or floods that destroy buildings, roads and businesses. Before building all the "shiny objects" that departments offer as good ideas, do a thorough evaluation of the M&O costs and understand the staff impacts to support the new "shiny objects." Tukwila loves to spend money on building and implementing new things and projects, but NEVER considers the long-term impacts of what it will take to own, operate, and maintain. The PSP is a perfect example of spending **WAY** beyond the means of the City to get something new and shiny without fully understanding the costs to build (I mean, just how far over budget is it, really, well over 50% over budget and approaching 100% over budget) and the long term costs to operate and maintain. This also applies to park plans, city-wide free wifi, all the toys that PD and Fire want, and more. While they are great plans and ideas, they are NOT FREE and impact the overall financial wellness of the City! Build a City -Owned Stadium that can be leased to professional sports teams and reward Tukwila residents with drastically reduced rates. Let's not cut police. The police have been asked to do to many jobs in our society for to long. They need a break and deserve help from our community. We need to remove as many tasks that don't have anything to do with policing. We shouldn't have asked them to shoulder so much and we should start by cutting their budget by as much as is safe to do so. 95 I think recently the fire department had something like a million dollars in overtime, shore up that and be a little more intelligent with staffing and that would be like a 5% cut but really it would just be an elimination of a wasteful activity. Reduce overtime/ call outs. Also reconfigure so if its an aid call ( which is the majority of calls ) they don't have to take the ladder truck but can take an aid vehicle instead Hand over to south king county fire...like you should have done years ago. cut the engineering postions and farm out what you can't do in house administration can always be cut, but instead it seems to continously grow showing itself as a needed service when it's a cost that if we are thinking of "cutting" important services like police and fire, the city staff can handle waiting a little longer. Start at the top These are the parts of the government that everyone has some interaction with. They provide most if not all paperwork most people need to interact with the city. This process should be as simple and quick as possible. I think it's possible to make the experience more effective and interesting to the citizens. The clerk will know how to use the additional funds in my opinion better than the council. Instead of haveing all the see you in the parks , just have 1 tukwila days / wildlife festival weekend at the tcc reducing staff hours planning , setting up and staffing multiple events. Stop trying to build a 2nd community center. Contract out some of the mowing etc saving benefits and wages If you look at the parks, over the years you see them cutting back on their areas they focus on. the Green river trail used to be mowed a lot more they used to have a lot more cutting back and cutting back, I remember a time when the grass was green in the summer at some of the lesser known parks. It would be nice if they had staff that could support reliable maintenance. No new park until the parks we have can be maintained and regulated properly. Fully Fund Finance. Start at the top. Why does the mayors office need this big of a budget ? In these times I believe it is up to the entire government to lead our city by example by elimination of everything unnecessary. I believe this has to include eliminating the salaries of the leadership. Public service is a privilege and should be provided for free. The money can be used for an increase of other folks pay rates The court is where an individual can have the lives completely or partially destroyed in an instant. Many people are terrified to set foot inside of one, especially any immigrants or black or brown folks. It is our responsibility to do best we can to fund these services so we can support our community to grow stronger. Our courts should be a place we can begin to heal and trust each other again. If we all know that in our city we will treat everyone with respect and will not tolerate any type attacks our community. If these are GO bonds can we delay our payments for a few years somehow without messing up our bond worthiness? Contract out running of the golf course and maintenance to private company Golf should be able to pay for itself. 96 -,fid. WAXAAN RAHNAA TAIAIIMDA,FADIAN SAMEEXOGARUURINTAANMIISAASIYA0DA2023.]034 £E 0£GDEGGAAH (6) WE WANT YOUR INPUT! PLEASE TAKE THIS QUICK 2023-2024 BUDGET SURVEY 0' WE WANT YOUR INPUT! PLEASE TAKE THIS QUICK 1023-2024 BUDGET SURVEY he City of Tukwilaa t Cies+a buegneyM. nu erm wppxeslm ®...sere stew to return to mkne4.ikn, n,bweMnwawi yeah, otal not increasingas m as ee wa organkalmvemapmy or Costs are for tho arisMot the pplwho Met. itysxrvxes Iweumwe. between reveou w• u human fervites o moth. -ais.¢mlllan n.rougnweto changess mupdated stillrevermeinlomotio, we anticipate endemic aM btngwthniP MlleCion lie ue,w.r r .N a emaolue -REVENUES/IPPTOBRIOLE THEW? - 001,15 Muse indicate men ces -IVY AV.cityado, thinlahecity should reducellscurrentlevet of services, on...a.nn: ewrep.m • • • • • • • .erne • ••• • ®•• ••• "• ••n ••• annT20.a,+lana.n•• • • 2023-2024 BUDGET COMMUNITY OUTREACH 6) WE WANT YOUR INPUT PLEASE TAKE THIS QUICK 2023-2024 BUDGET SURVEY The City of Tukwilabakatewe resr gn e.ar rsu m de+euxpn+kM:,aye+n, eapM'num,uanMrcorgenlmlbn, tM uepmgewl. pra.elhe[YyS,.ai.,-Meaampk, tocominuethecurentlevelsolCity w +bwreeasu.� u updated withpdated gwroluw p+MemitanelaungsumhknnMotion. - EXPENDITURES - Kg US VOURPRICAMESI Num toe. . m • • Sb e S • I •• •• • I The City .1,4.+lantkipaw a challenginggp.2024bueget eye.. ues r high aoxs k.uewxesw, IV lna wiagn knmhlgnexkaellnwyews, aneo �nioviets ler u .se5ny, permit., and humans...as. wx°vrwieemec rya pin, To continue the current Igb we semkes.2013.wexpnNetoen.. eslimateto chi, as y..01140-.5income shortfall hrevenue informal..we still andel,. hpd54. w eemrea 1 g 5hign lnk1M. g 'me"ntnoxan,tmeneon dale l PUCE/MOT 0111140.111.3.0y Way1.00100 - REVENUES - MOW 0 BRIOUPIE vpo(IIgbWmallMr vs wing nbns. 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PLEASE TAKE THIS QUICK 1023-2024 BUDGET SURVEY he City of Tukwilaa t Cies+a buegneyM. nu erm wppxeslm ®...sere stew to return to mkne4.ikn, n,bweMnwawi yeah, otal not increasingas m as ee wa organkalmvemapmy or Costs are for tho arisMot the pplwho Met. itysxrvxes Iweumwe. between reveou w• u human fervites o moth. -ais.¢mlllan n.rougnweto changess mupdated stillrevermeinlomotio, we anticipate endemic aM btngwthniP MlleCion lie ue,w.r r .N a emaolue -REVENUES/IPPTOBRIOLE THEW? - 001,15 Muse indicate men ces -IVY AV.cityado, thinlahecity should reducellscurrentlevet of services, on...a.nn: ewrep.m • • • • • • • .erne • ••• • ®•• ••• "• ••n ••• annT20.a,+lana.n•• • • 2023-2024 BUDGET COMMUNITY OUTREACH 6) WE WANT YOUR INPUT PLEASE TAKE THIS QUICK 2023-2024 BUDGET SURVEY The City of Tukwilabakatewe resr gn e.ar rsu m de+euxpn+kM:,aye+n, eapM'num,uanMrcorgenlmlbn, tM uepmgewl. pra.elhe[YyS,.ai.,-Meaampk, tocominuethecurentlevelsolCity w +bwreeasu.� u updated withpdated gwroluw p+MemitanelaungsumhknnMotion. - EXPENDITURES - Kg US VOURPRICAMESI Num toe. . m • • Sb e S • I •• •• • I The City .1,4.+lantkipaw a challenginggp.2024bueget eye.. ues r high aoxs k.uewxesw, IV lna wiagn knmhlgnexkaellnwyews, aneo �nioviets ler u .se5ny, permit., and humans...as. wx°vrwieemec rya pin, To continue the current Igb we semkes.2013.wexpnNetoen.. eslimateto chi, as y..01140-.5income shortfall hrevenue informal..we still andel,. hpd54. w eemrea 1 g 5hign lnk1M. g 'me"ntnoxan,tmeneon dale l PUCE/MOT 0111140.111.3.0y Way1.00100 - REVENUES - MOW 0 BRIOUPIE vpo(IIgbWmallMr vs wing nbns. 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ILA PARKS & RECREATION HEALTHY FUN CO 03 Total Pageviews Average Time on Site Taxpayer Receipt Visits Total Simulation Submissions 669 7m 55s 0 62 New vs. Returning • Returning Visitor di Naw Visitor Sessions by City Other Cities IS (2.2699 Denver, 9 [2.03%) Los Angeles: 3. (2.48%1 441/4 San Anselmn: 14 (3.1596'] " , 441010, Bothell 18 f4.0695 " ---at Auburn. 34 (7.675) Federal way: S7 (12.07%) aRie: 68 f1 5.3595 Sessions by Age • 35-44 •45-54 Tukwila 147 (33.18%) Sessions by Gender • female • mate Device Types Social Networks 0 0 • desktop • mobile •• tablet • Facebook Top Referrers Source (d red) google n,k..d awashorepow alameda2040 org/ m.locebookcom/ I racehaor«om/ Indacehoakcom/ pnea mptre.com/ ,oleaiq,oho.cam/ 76.15% 332 11 43% 52 321% 14 252% 11 252% 11 092% 4 092% 4 046% 2 0.46% 2 a.46% 2 Simulation Level Data Police Fire Public Works Transfers Out Administrative Services Parks & Rev Community Development Simulation Expenses Selects Simulation Budget Outreach Choose on Active or Inactive Ce u6rion Simulation Revenue Averaged Across All Su bm isslons Averaged Across All Submissions Taxes S-2 i,2S4,799 $ 8,043,144 $7,799,829 $5,861.,007 $5,060,996 $4,837,786 $14,688,969 Finance $3,166,729 Mayor's Office 52,426,256 Municipal Court $1,632,703 City Council , $396,552 Your Suggestions $4,137 0 2.5M 5k1 7.5M 10M 12.5M 15M 17.5M 20M 22___ Top Revenue Increased Average of All Increases Across All Submissions State Shared Revenues Licenses & Permits Other Rev Transfers In Your Suggestions 551,646.101 $7,294,419 $6,020,193 ® $4,267,160 .52,171.,385 51,614,678 Charges for Seratces ' $1352,610 SM 10M 15M 29M 25M 30M 35M 40M 45M 50M 55M Your Suggestions T License s 8 Perm& 31,614,676 31,328,470 $421,693 Top Revenue Decreased Average of All Decreases Across All Submissions No revenue items were decreased_ Top Expenses Increased Average of All Increases Across All Submissions Public Works Your Suggestions $198,936 $4,137 Total Spending Average of Total Budget Spending Across All Submissions Average Resident $44n Top Expenses Decreased Average of All Decreases Across All Submissions Police Fare Parks & Rec -$1,044,345 -$604,932 -$279,360 Total Revenue Average of Total Budget Revenue Across All Submissions Average Resident $62m City of Tukwila City Council Finance & Governance Committee Meeting Minutes August 22, 2022 - 5:30 p.m. - Hybrid Meeting; Duwamish Conference Room & MS Teams Councilmembers Present: De'Sean Quinn, Chair; Kate Kruller Thomas McLeod Staff Present: David Cline, Tony Cullerton, Niesha Fort -Brooks, Joel Bush Chair Quinn called the meeting to order. I. BUSINESS AGENDA A. Lease agreement: Printers & Copiers Staff is seeking Council approval of a 36 -month lease with Electronic Business Machines in the amount of $107,047.08 to refinance copy machines. Committee Recommendation Unanimous approval. Forward to September 12, 2022 Special Consent Agenda. B. Monthly General Fund Update Staff presented the report. Committee Recommendation Discussion only. C. Budget Outreach Overview ISk Staff presented an overview of budget feedback received to date. Committee Recommendation Forward to Committee of the Whole. MISCELLANEOUS The meeting adjourned at 6:27 p.m. Committee Chair Approval Minutes by LH 103 104 COUNCIL AGENDA SYNOPSIS 105 Initials ITEM 1V0. MeetingDate Prepared by M�or'.r revieav Council review (1.1..r‘ 9/26/22 BJM .A4.F. 1908 ITEM INFORMATION STAFF SPONSOR: BRANDON MILES ORIGINAL AGENDA DATE: 9/26/22 AGENDA ITEM TITLE 2023/2024 101 Fund Budget (Tourism) CATEGORY Mtg Discussion Date 9/26/22 ❑ Motion Mtg Date Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date Other Mtg Date SPONSOR ❑ Council ►1 Mayor ❑ Adm in Svcs ❑ DCD ❑ Finance ❑ Fire ❑ PeER ❑ Police ❑ PIF SPONSOR'S The City collects a 1% charge on eligible overnight stays in hotels, motels, and short-term SUMMARY rentals (such as Airbnb). Washington State law limits the use of these funds to tourism promotion activities. Attached for City Council review are the applicable pages of the City's draft 2023/2024 101 Fund budget and the six-year financial model which is used for planning purposes. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ DATE: 9/19/22 COMMITTEE CHAIR: DELOSTRINOS-JOHNSON Planning & Community DCV. Planning Comm. RECOMMENDATIONS: SPONSOR/ADMIN. Mayor/Economic Develoment COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $N/A $N/A $N/A Fund Source: 101 FUND, LODGING TAX. Comments: State law limits the use of lodging tax funds to tourism promotion activities MTG. DATE RECORD OF COUNCIL ACTION 9/26/22 MTG. DATE ATTACHMENTS 9/26/22 Informational Memorandum dated 9/13/22 Draft pages from the 2023/2024 budget for the 101 Fund Six-year financial model Tourism Guiding Funding Principles Tourism PowerPoint (added after 9/19 PCD Committee) Minutes from the 9/19 Planning and Community Development Committee 105 106 TO: FROM: CC: DATE: SUBJECT: City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM Planning and Community Development Brandon Miles, Business Relations Manager Mayor Ekberg September 13, 2022 2023/2024 101 Fund Budget (Tourism) ISSUE Review and discussion of draft budget for the 101 Fund (Tourism). BACKGROUND The City collects a 1% charge on eligible overnight stays in hotels, motels, and short-term rentals (such as Airbnb). Washington State law limits the use of these funds to tourism promotion activities. Historically, the City has used these funds to support a variety of tourism activities including sponsoring events at the Museum of Flight, assisting Starfire Sports with attracting tournaments, supporting the activities of Seattle Southside Tourism Authority, supporting smaller events, and the ongoing operations of Experience Tukwila. Attached for review are the applicable pages of the City's draft 2023/2024 101 Fund budget and the six-year financial model which is used for planning purposes DISCUSSION Revenue Collection The lodging industry was hit hard by the pandemic. The City had initially estimated the collection of approximately $820,000 in lodging tax funds for 2020; however, the pandemic caused lodging tax collections to drop significantly to only $292,358. 2021 was slightly better than 2020 with about $540,000 collected but was still significantly lower than historical actual revenues over the last ten years. Because of assumptions regarding ongoing impacts from the pandemic, the 2022 budget estimated collecting $450,000 in lodging tax funds. However, collections to date have been strong and staff is now anticipating that lodging tax collections will be closer to $700,000 for 2022. Staff is forecasting a return of historical lodging tax collections for 2023 and 2024. Expenses The 101 Fund is used to support a .5 FTE in the Office of Economic Development'. To accomplish the goals of the tourism program, the City contracts for services, provides funds for third parties, and sponsors a variety of activities and events. Nearly 85% of the forecasted budget expenditures for 2023 and 2024 go to support direct tourism activities including: • Experience Tukwila ($300,000) • Third Party Sponsorships ($260,000) o Seattle Seawolves o Starfire Sports o Others • Small Event Support ($30,000) • Art Investments ($150,000) The position is the Business Relations Manager, which is supported 50/50 by the general funds and lodging tax fund. 107 INFORMATIONAL MEMO Page 2 • Showare and City of Kent Rebate Program ($30,000) • Tukwila Pond ($400,000) • Wayfinding ($200,000) These expenditures are consistent with the guiding principles adopted by the City Council in 2020 regarding the use of lodging tax funds, which state that lodging tax funds should be used for: 1. Marketing efforts to attract visitors under other brands2 (such as Seattle and Kent Valley Way). 2. Marketing to attract day visitors from within the greater Seattle region using the "Tukwila" brand. 3. Destination Development a. Tourism infrastructure b. Events and Festivals i. Marketing ii. Development Ending Fund Balance The 101 Fund is projected to have a healthy ending fund balance for 2022 of just over $2 million. Over the next six years the City is forecasting spending down the ending fund balance as investments are made in the City's tourism infrastructure. At the end of 2027, the 101 Fund is projected to have an ending fund balance of just over $1.27 million. Six Year Financial Plan In 2020 the City began to use a six-year financial plan for planning purposes for the 101 Fund. This was done so that the City could anticipate future expenditures and plan accordingly to be able to invest in the City's tourism economy. From 2022-2027 the six-year financial model shows the City spending just over $5.087 million to market the City to visitors and invest in the City's tourism infrastructure. FINANCIAL IMPACT Total budgeted expenditures for the 101 Fund are $938,890 in 2023 and $944,668 in 2024. RECOMMENDATION Forward to the September 26 Committee of the Whole meeting for discussion. ATTACHMENTS • Draft pages from the 2023/2024 budget for the 101 Fund. • Six-year financial model. • Tourism Guiding Funding Principles. 2 As a reminder, the City Council authorized the collection of a $2 per room night Tourism Promotion Area (TPA) fee in partnership with the cities of Des Moines and SeaTac. The TPA fees is remitted by the Department of Revenue directly to Seattle Southside Regional Tourism Authority and is used to promote the region to visitors outside 50 miles from the City under the "Seattle Southside" brand. https://tukwilawa.sharepoint.com/sites/mayorsoffice/cc/Council Agenda Items/Mayor's Office/PCD, 2022.09.19/1.0 2022 and 2023 Lodging Tax Budget, PCD Memo.docx 108 Department: Mayor's Office FUND: Lodging Tax Fund RESPONSIBLE MANAGER: Brandon Miles Description FUND NUMBER: 101 POSITION: Business Relations Manager This fund consists of proceeds from a special excise tax on lodging charges and is used to promote tourism within the City (Chapter 67.28 RCW). 2021-2022 Accomplishments ♦ Worked with partners and created a Tukwila signature event for the region (Juneteenth). Strategic Goal 5 ♦ Assisted in bringing in additional events and festivals to the City. Strategic Goal 5 ♦ Supported Parks and Recreation to complete a master plan for Tukwila Pond. Strategic Goal 5 ♦ Increased the total number of followers on Experience Tukwila by over 15%. Strategic Goal 5 ♦ Managed ExperienceTukwila.com to bring more organic traffic to the site via site development and search engine optimization. Strategic Goal 5 ♦ Continued to build partnerships with the Seattle Seawolves and other rugby organizations to position Tukwila as the center of rugby in the Pacific Northwest. Strategic Goal 5 ♦ Completed first promotional videos for Experience Tukwila. Strategic Goal 5 ♦ Partnered with Seattle Southside Tourism Regional Tourism Authority on room booking tracking for events receiving City sponsorship. Strategic Goal 5 ♦ Working with the Cities of SeaTac and Des Moines, completed a comprehensive review of the Seattle Southside Tourism Promotion Area. Strategic Goal 5 2023-2024 Outcome Goals ♦ Working with community partners, build the annual Juneteenth event into a signature, regional City event. Strategic Goal 5 ♦ Identify and assist in the creation of smaller event in the Tukwila International Blvd area. Strategic Goal 5 ♦ Complete wayfinding program for tourism areas of the City. Strategic Goal 5 ♦ Increase total number of followers on all social media platforms by 15%. Strategic Goal 5 ♦ Manage and build out the Experience Tukwila website. Strategic Goal 5 ♦ Follow up on survey of 2017 that resulted in Tukwila's first net promotor score. Strategic Goal 5 ♦ Begin planning for tourism opportunities related to the 2026 World Cup. Strategic Goal 5 ♦ Identify ways to assist small, minority owned businesses in tourism promotion. Strategic Goal 5 ♦ Expand the City's relationship with the Seattle Seawolves and other rugby organizations. Strategic Goal 5 2023-2024 Indicators of Success ♦ Identification and recruitment of new activities, festivals, and events to bring to the City. Strategic Goal 5 ♦ Increased sales at hotels, restaurants, and entertainment establishments. Strategic Goal 5 ♦ More "feet on the streets" and "heads in beds." Strategic Goal 5 ♦ Increase total number of followers on all social media platforms by 15%. Strategic Goal 5 109 • Goal is to have 20,000 unique visitors on the Experience Tukwila website using organic search techniques (non -ads). Strategic Goal 5 • See improvements in the City's Net Promotor score compared to 2017 score. Strategic Goal 5 Budget by Revenue and Expenditure Summary Lodging Tax Operating Expenditures 2022 Actual 2023 Budget 2024 Budget Position Description Percent Change FTE Salaries & Wages Projected 60,695 64,713 63,732 68,766 72,432 7.9% 2020 2021 2022 2022 2023 2024 2022-2023 2023-2024 Operating Revenue 3.4% Supplies- 1,150 1,000 5,000 2,000 2,000 Hotel/Motel Tax $ 292,358 $ 540,329 $ 700,000 $ 450,000 $ 720,000 $ 750,000 60.0% 4.2% Grant Revenues 30,878 10,680 - - - - 0.0% 0.0% Investment Earnings 13,036 1,942 2,500 6,000 6,000 6,000 0.0% 0.0% Total Oprating Revenue 336,272 552,950 702,500 456,000 726,000 756,000 59.2% 4.1% Operating Expenditures 2022 2023 2023 Budget 2024 2024 Budget Position Description FTE FTE Salaries & Wages 57,622 60,695 64,713 63,732 68,766 72,432 7.9% 5.3% Benefits 19,017 19,182 16,542 19,335 22,631 23,398 17.0% 3.4% Supplies- 1,150 1,000 5,000 2,000 2,000 -60.0% 0.0% Professional Services 394,026 186,966 146,750 425,000 375,000 375,000 -11.8% 0.0% Professional Development 4,686 6,117 4,402 10,000 21,500 21,520 115.0% 0.1% Advertising 93,538 218,174 139,857 250,000 350,000 350,000 40.0% 0.0% Technology Services 572 614 885 - 2,500 2,500 0.0% 0.0% Repairs & Maintenance Services - 5,000 - - - - 0.0% 0.0% Other Expenses 205 95 (14) 218,000 70,000 70,000 -67.9% 0.0% Total Operating Expenditures 569,665 497,992 374,134 991,067 912,397 916,850 -7.9% 0.5% Indirect Cost Allocation 19,416 24,981 25,231 25,231 26,493 27,818 5.0% 5.0% Other Non Operating - - - - - - 0.0% 0.0% Total Expenses 589,081 522,973 399,365 1,016,298 938,890 944,668 -7.6% 0.6% Beginning Fund Balance 1,965,198 1,712,389 1,742,366 1,742,366 2,045,501 1,832,611 17.4% -10.4% Change in Fund Balance (252,809) 29,977 303,135 (560,298) (212,890) (188,668) -62.0% -11.4% Ending Fund Balance $ 1,712,389 $ 1,742,366 $ 2,045,501 $ 1,182,068 $ 1,832,611 $ 1,643,943 55.0% -10.3% Salary and Benefit Details Lodging Tax 110 2022 2023 2023 Budget 2024 2024 Budget Position Description FTE FTE Salaries Benefits FTE Salaries Benefits Business Relations Manager 0.5 0.5 $ 68,766 $ 22,631 0.5 $ 72,432 $ 23,398 Department Total 0.5 0.5 $ 68,766 $ 22,631 0.5 $ 72,432 $ 23,398 110 General Ledger Code Details Revenues GL Account Code Account Description Actual 2020 2021 Projected 2022 2022 Budget 2023 2024 Operating Revenues Salaries $ 57,622 $ 60,695 $ 64,713 $ 63,732 $ 68,766 $ 72,432 MR101300-313310 HoteVMotel Tax $ 292,358 $ 540,329 $ 700,000 $ 450,000 $ 720,000 $ 750,000 MR101300-333219 Dept Of Treasury -Cares Act $ 30,878 $ - $ - $ - $ - $ - MR101300-337090 Port Of Seattle -Economic Dev P - 10,680 - - - - MR101300-361110 Investment Interest 13,036 1,942 5,200 6,000 6,000 6,000 Total Operating Revenues Paid Family & Med Leave Prem $ 336,272 $ 552,950 $ 705,200 $ 456,000 $ 726,000 $ 756,000 Expenses GL Account Code Account Description Actual 2020 2021 Projected 2022 2022 Budget 2023 2024 MR101300-511000 Salaries $ 57,622 $ 60,695 $ 64,713 $ 63,732 $ 68,766 $ 72,432 Total Salaries & Wages 57,622 60,695 64,713 63,732 68,766 72,432 MR101300-521000 FICA 4,254 4,489 4,738 4,872 5,261 5,541 MR101300-523000 PERS 7,344 6,966 6,485 6,238 7,216 7,677 MR101300-524000 Industrial Insurance 162 261 146 169 172 181 MR101300-524050 Paid Family & Med Leave Prem 85 90 104 90 110 116 MR101300-525000 Medical, Dental, Life, Optical 6,299 484 4,548 522 239 251 MR101300-525095 Kaiser Medical & Dental - - - - 9,632 9,632 MR101300-525097 Self -Insured Medical & Dental 873 6,892 524 7,444 - - MR101302-524000 Industrial Insurance - - (3) - - - Total Personnel Benefits 19,017 19,182 16,542 19,335 22,631 23,398 MR101300-531000 Supplies -General - - - 5,000 - - MR101300-531001 Office Supplies - - 5 - - - MR101300-531003 Operating Supplies - 1,110 995 - 2,000 2,000 MR101300-531004 Event Food - 39 - - - - Total Supplies - 1,150 1,000 5,000 2,000 2,000 MR101300-541007 Contracted Services 19,077 5,204 140,000 - - - MR101300-543000 Professional Development - 255 - - - - MR101300-543001 Memberships 3,000 3,000 1,000 - 1,000 1,000 MR101300-543002 Registrations 370 845 750 - 2,500 2,500 MR101300-543004 Airfare 242 1,010 - - 1,500 1,500 MR101300-543007 HoteVLodging 946 835 2,000 - 2,500 2,500 MR101300-543008 Ground Transp/Parking 128 172 300 - 1,000 1,000 MR101300-543999 Other Prof Dev/Travel Expenses - - - 10,000 13,000 13,020 MR101300-544000 Advertising - - 5,000 - - - MR101300-544002 Marketing - - 17,857 - - - MR101300-544003 Sponsorships marketing - - 3,000 - - - MR101300-546001 Software Maintenance Contract 530 - - - - - MR101300-546003 Web Hosting 42 614 - - 1,500 1,500 MR101300-546004 Online Services -Subscriptions - - 885 - 1,000 1,000 MR101300-549000 Miscellaneous Expenses - - - 18,000 - - MR101300-549009 Media Subscriptions 7 - - - - - MR101300-549010 Business Meals (non Prof Dev) 199 95 (14) - - - MR101300-549999 Other Miscellaneous Expenses - - - - 15,000 15,000 MR101301-541000 Professional Services 141,810 20,000 6,750 275,000 - - MR101301-541006 Consulting Services 10,737 103,817 - - - - MR101301-543008 Ground Transp/Parking - - 12 - - - MR101301-544000 Advertising - - 5,157 100,000 50,000 50,000 MR101301-544002 Marketing 63,538 32,784 20,000 100,000 50,000 50,000 MR101301-544003 Sponsorships marketing 30,000 185,390 88,843 50,000 250,000 250,000 MR101301-548001 Repair services - 5,000 - - - - MR101302-541000 Professional Services 222,401 57,945 - - - - MR101302-541007 Contracted Services - - - 150,000 375,000 375,000 MR101302-543002 Registrations - - 325 - - - MR101302-543008 Ground Transp/Parking - - 15 - - - MR101302-549000 Miscellaneous Expenses - - - 200,000 - - MR101302-549999 Other Miscellaneous Expenses - - - - 55,000 55,000 Total Services & Passthrough Pmts 493,027 416,966 291,880 903,000 819,000 819,020 MR101300-750190 Transfer Out ICA 19,416 24,981 25,231 25,231 26,493 27,818 Total Expenditures $ 589,081 $ 522,973 $ 399,365 $ 1,016,298 $ 938,890 $ 944,668 111 112 Tourism Funding, Six Year Financial Plan DRAFT - Updated March 3, 2021 Tourism Revenue Working Draft Update Lodging Tax $ 2022 Budgeted 2022 Forecasted 450,000 Total Revenues: $ Tourism Expenses Marketing, Sales, and Sponsorships Sponsorships Small Events rience Tukwila, Branding and Marketing, Visitors World Cup Planning and Activation Business Attraction and Promotion COVID-19 Response SavingLocalKC.com SSRTA Emergency Funding Showare Sponsorship Seattle Southside Chamber of Commerce Destination Development Wayfinding Plan Development and Installation Art Investments Tukwila Pond General Administration Salary and Benefits City Overhead Charge Administrative Total Expenditures: 450,000 2023 2024 2025 2026 2027 ■ 700,000 $ 700,000 720,000 $ $ 720,000 750,000 $ 750,000 800,000 $ 800,000 $ 825,000 $ 825,000 $ 825,000 825,000 150,000 100,000 $ 15,000 $ 15,000 $ 75,000 140,000 $ 50,000 $ - $ 130,000 AM 15,000 $ 175,0;0I111111k 50,000 $ 30,000 130,000 $ 15,000 $ 175,000 $ 50,000 $ 130,000 $ 15,000 $ 175,000 $ 50,000 $ 30,00011 30,000 $ 15,000 15,000 $ 15,000 $ 150,000 75,000 200,000 79,978 25,231 $ 28,750 $ $ 863,959 Beginning Fund Balance: $ Ending Fund Balance: $ Notes This document does not bind the City to provide funds nor does it authorize any funding. All use of lodging The blue shaded cells indicate updates to what was intially approved. Salary/Benefits for Business Relations Manager is split 50/50 between general fund and lodging tax and is The City overhead charge is charged to all special funds. It recoups the cost to the general fund to support Updated: 9/9/2022 BJ M 25,231 $ 28,750 $ $ 391,238 1,742,366 I $ 1,328,407 $ 100,000 $ 75,000 $ 200,000 $ 26,493 $ 30,000 $ 2,051,128 I $ 1,827,238 $ $ 943,890 1,742,366 I $ 2,051,128 $ W 100,000 $ 75,000 $ 200,000 $ 27,818 $ 30,000 $ 949,668 1,827,238 I $ 1,627,570 $ 130,000 $ 15,000 $ 175,000 $ 50,000 $ 30,000 $ 130,000 15,000 175,000 50,000 30,000 15,000 $ 100,000 75,000 200,000 104,906 28,653 30,000 953,558 1,627,570 1,474,012 100,000 40,000 200,000 108,053 29,512 30,000 922,565 $ 1,474,012 I $ 1,376,447 $ 100,00, 40,00 200,00_ 111,29. 30,39 30,00 926,692 1,376,447 1,274,755 tax funds must be approved by LTAC and the City Council through an application process. Totals, '22-'27 estimated to increase 3% annually after 2024. the lodging tax fund. It includes facilities, technology, legal, accounting, and record keeping services and is estimated to increase 3% annually after 2024. 5,070,000 5,070,000 490,000 60,000 665,000 150,000 46,000 300,000 225,000 600,000 108,053 29,512 118,750 5,087,611 114 1. The TPA revenues should be used to attract overnight visitors from outside the 50 -mile radius using the Seattle Southside brand and focusing on state, national, and global marketing. 2. Lodging tax funds should be used for the following: a. Marketing efforts to attract visitors under other brands (such as Seattle and Kent Valley WA ). b. Marketing to attract day visitors from within the greater Seattle region using the "Tukwila" brand. c. Destination Development i. Tourism infrastructure ii. Events and Festivals 1. Operations 2. Marketing 3. Development 3. The City of Tukwila should control how its brand is used within the region. 071;i1chlik Tourism Update and Lodging Tax Budget Update September 26, 2022 (YFtkif) Tourism Funding at a Glance Tukwila's tourism is funded by two separate revenue sources — the City's lodging tax and the Tourism Promotion Area (TPA) fee. Jointly, these funds promote our many attractions and help welcome tourists to the City. Lodging Tax vs. TPA Fee Statutory Authority: How charges are calculated: Total funds collected from Tukwila properties in 2019: Where do the funds go? Does the City Council control the funds? Can the tax and fee be repealed? LODGING TAX Tukwila Municipal Code 3.40 1% of eligible stay in all city hotels, motels, and Airbnb's Ex. $100 room rate=$1 charge $819,000 The City's 101 fund for tourism -related expenditures TPA FEE Interlocal Agreement (ILA) between Tukwila, SeaTac, and Des Moines $2 per night per room of eligible stays only in motels and hotels with 90 or more rooms Ex: $100 room rate=$2 charge $1,149,000 (estimate) The Seattle Southside Regional Tourism Authority (SSRTA) which promotes tourism in Tukwila, Seatac, and Des Moines Yes (Subject to the City's Lodging Tax Advisory Committee approval) Yes. The standard process for modifying the Tukwila Municipal Code applies No (Modification of Interlocal Agreement (ILA) required) Yes. The City can opt out of the Interlocal Agreement (ILA) with one year's notice How Funds Can Be Used LODGING TAX TPA FEE TOURISM PROMOTION AND MARKETING Promotion and marketing to bring tourists that live greater than 50 miles away? Promotion and marketing to bring tourists that live within 50 miles of the City? Marketing special events? Yes Yes Yes Yes No (Effective July 1, 2020) Yes (provided the funds are used to bring in tourist from greater than 50 miles) DESTINATION DEVELOPMENT Operations and expenditures related to facilities owned or operated by a municipality or public facilities district? Supporting the operations of tourism -related facilities owned or operated by a nonprofit organization? Examples of how we use the funds: Yes Yes SavingLocalKC, Experience Tukwila, Starfire Sports, Museum of Flight, Seattle Southside Regional Tourism Authority, Seattle Seawolves, Tukwila International Food Truck Rally No No Support the Seattle Southside Regional Tourism Authority (SSRTA) which promotes tourism in Tukwila, SeaTac, and Des Moines 1. The TPA revenues should be used to attract overnight visitors from outside the 50 -mile radius using the Seattle Southside brand and focusing on state, national, and global marketing. 2. Lodging tax funds should be used for the following: a. Marketing efforts to attract visitors under other brands (such as Seattle and Kent Valley WA ). b. Marketing to attract day visitors from within the greater Seattle region using the "Tukwila" brand. c. Destination Development i. Tourism infrastructure ii. Events and Festivals 1. Operations 2. Marketing 3. Development 3. The City of Tukwila should control how its brand is used within the region. • Building a Tourist Economy Events • Rave Green Run • Juneteenth • Seattle Chocolate Haunted Factory Get your live results Rugby • Seattle Seawolves • Rugby 7s • 2031 Men's World Cup • 2033 Women's World Cup Development • Art Installations • Tukwila Pond Master Plan • Wayfinding N Q) SOUFHCEVIFR PLAZA (REGENCY CANIERi LP) Legend • P1 IM)IWI EI) PT UNION WET] AND P A7A • POND EA'LORATION POP AREA , POND DEEPENING E WETLI ID ENHANSEMENT F SOARDWALR IDW. SOAROWA1N 050E1100K 0E1 VEDFRFNIEW )O NT J EMERGENT.GAiSH K FLOAT NG ET_ANDS I. HABITAT ISLAND M DUSTING WETLAND N ECULPTURA_ FOCAL POINT O ART ARTIST WORK AREA P N .OATNG. MT O IO E ICVDtt147.15 G T 4OF£SI EO WE L0W TDTG PIALIGAi10NtSIID a INTEGRATED ART LOCRIO`!5 Master Plan Tukwila Pond Park fur✓"M Tukwila Pond Park Master Plan CITY OF TUKWILA PASINAVLSI CCM MONS ISLA./ ILL SOLITH BUSINESS SOUARP) NIIC COIN SU NG, TIIE WATERSHED COMPANY. SCI IEPAATA WORKS! tOP W w.. 11/E2i i ie. 140 M .�.w�....,, �... j.a. brennan illUll4ICS ',IL Small Business Support Small business digital initiative Experience Tukwila Port 4., of Seattle° BusinessTmpactNW Experience Tukwila • Dedicated Website • Social Media • Third Party Sponsorships • 2033 Women's World Cup Fun Social Media Apps uw - Google Search El Reading list or Experience Tukwila [ Published by Planable • March 10 • Fun fact: Did you know that Super Mario was named after a man from Tukwila? It's true! He was the landlord for the warehouse where Donkey Kong was being created and he just so happened to walk in to demand the rent check on the day the creators were trying to pick names for their game characters. The rest is history! #MarioDay Edit 25 7 Comments 111 Shares p'5 Like Q Comment y;? Share • Comment as Experien... 0 ci THE DICK'S DRIVE-IN FOOD TRUCK IS HEADED YOUR WAY `aeeiaeevrvei jt/ le4 21,041. 2021 USA NATIONAL RUGBY 7s CHAMPIONSHIP PRESENTED BY WASHINGTON ATHLETIC CLUB RUGBY NETWORK ❑Ability to add to the conversation about the City. ❑ Promote the community as a whole. CI Provide a selling point to events we are trying to recruit. U Provides a place to promote events in the City. G) 0 (2) Facebook X TIS City of Tl X • TukNet - Cit X Apps tor ci • C I twitter.com/ExpTukwila j uw - Google Search V Experience T X Experience Tukwila #VaxUpTukwila! L Stills - Googl X ( Experience i x MI X 1,313 Tweets PThe @SeawolvesRugby hunt returns to #Tukwila's @StarfireSports January 2022! Check out what's on the menu for #MLR2022 and purchase single game or season tickets today: seawolves.rugby/buy-tickets/. HUNTING LICENSE Certificate No. 9982454 Certification Date SEA TLB 11119/21 Birth Date 2017 Sg,RUES Name Seawolves Rugby Approved ter: hunting. tackling, storing. and beating all opposing Maier League Rugby teams within the hunting grounds at StarSre Sports Stadium for the duration of the 2022 season. 0014. r. o aau® CITY OF TUK.WILP. Tukwila May tows ...c. puesideni Q U 1 https://twitter.co m/ExpTu kwi f a/status/1461775950807539716/photo/i LJ [� Reading list Q Search Twitter #KEYSALBUM The new double album from Alicia Keys ® Promoted by Keys Soulcare Sports • Trending Tony Hawk 6,694 Tweets HuffPost BlackVoi... 0 • Yesterday She's Black But Looks White. Here Are The Horrible Things White People Feel Safe Telling Her. BuzzFeed Rewind • Yesterday Britney Spears' Eldest Son Is Literally Her Clone, And 24 Other Messages a. 0 (3) e X TIS i X Tukl` X 'y Horn X L Stills X (4) Expc X Q 3.0, ! X Q 3.0, E X Q 3.0, L X + 0 X C i facebook.com/search/top?q=experience%20tukwila Apps & uw - Google Search 0 Reading list CITY OF wila Mayor Search i(esults toy' experience tukwila Filters People who shared this Christian Jacobsen ► Seattle Seawolves Fans November 19 at 11:35 AM • Q This is freakin° hilarious, and I love the City of Tukwila even more now! Maybe this could be a regular merch item? Or something thrown in with orders from the Seawolves store...? Photos GJ 0) u, CANADA COPA re.7 URF UNITED 2026 A united bid to host the 2026 FIFA World Cup" 4INTAINikt Seattle SSC Seattle Sports Commission .SPORTS Wesifiek! SOUTHCENTER SOUTHSIDE mr Illi Regional Tourism Authority • Six -Year Financial Plan • 2023/2024 Budget Lo in Tax Operating Expenditures Actual Budget Percent Change Salaries & Wages Projected 60,695 64,713 63,732 68,766 72,432 7.9% 2020 2021 2022 2022 2023 2024 2022-2023 2023-2024 Operating Revenue 3.4% Supplies - 1,150 1,000 5,000 2,000 2,000 Hotel/Motel Tax $ 292,358 $ 540,329 $ 700,000 $ 450,000 $ 720,000 $ 750,000 60.0% 4.2% Grant Revenues 30,878 10,680 - - - - 0.0% 0.0% Investment Earnings 13,036 1,942 2,500 6,000 6,000 6,000 0.0% 0.0% Total Oprating Revenue 336,272 552,950 702,500 456,000 726,000 756,000 59.2% 4.1% Operating Expenditures Salaries & Wages 57,622 60,695 64,713 63,732 68,766 72,432 7.9% 5.3% Benefits 19,017 19,182 16,542 19,335 22,631 23,398 17.0% 3.4% Supplies - 1,150 1,000 5,000 2,000 2,000 -60.0% 0.0% Professional Services 394,026 186,966 146,750 425,000 375,000 375,000 -11.8% 0.0% Professional Development 4,686 6,117 4,402 10,000 21,500 21,520 115.0% 0.1% Advertising 93,538 218,174 139,857 250,000 350,000 350,000 40.0% 0.0% Technology Services 572 614 885 - 2,500 2,500 0.0% 0.0% Repairs & Maintenance Services - 5,000 - - - - 0.0% 0.0% Other Expenses 205 95 (14) 218,000 70,000 70,000 -67.9% 0.0% Total Operating Expenditures 569,665 497,992 374,134 991,067 912,397 916,850 -7.9% 0.5% Indirect Cost Allocation 19,416 24,981 25,231 25,231 26,493 27,818 5.0% 5.0% Other Non Operating - - - - - - 0.0% 0.0% Total Expenses 589,081 522,973 399,365 1,016,298 938,890 944,668 -7.6% 0.6% Beginning Fund Balance 1,965,198 1,712,389 1,742,366 1,742,366 2,045,501 1,832,611 17.4% -10.4% Change in Fund Balance (252,809) 29,977 303,135 (560,298) (212,890) (188,668) -62.0% -11.4% Ending Fund Balance $ 1,712,389 $ 1,742,366 $ 2,045,501 $ 1,182,068 $ 1,832,611 $ 1,643,943 55.0% -10.3% Economic Development • $30,000 proposed. • Third Party Sponsorships • Memberships • Attendance at Events (Staff and Electeds) BISNOW r lot THE CHAMBER seattie metropolitan chamber of commerce AMM PACIFIC NORTHWEST AEROSPACE ALLIANCE 144 Meeting Minutes City of Tukwila City Council Planning & Community Development Committee September 19, 2022 - 5:30 p.m. - Hybrid Meeting; Hazelnut Conference Room & MS Teams Councilmembers Present: Cynthia Delostrinos Johnson, Chair; Kathy Hougardy, Thomas McLeod Staff Present: Rachel Bianchi, Brandon Miles, Nora Gierloff Guest: Kelly Rider, King County Chair Delostrinos Johnson called the meeting to order at 5:30 p.m. BUSINESS AGENDA A. 2023-2024 Budget: Lodging Tax Fund (Fund 101) Staff provided an overview of the proposed budget. Committee Recommendation Forward to September 26, 2022 Committee of the Whole. B. Health through Housing Community Engagement & Next Steps King County staff is seeking Committee input into a proposed engagement plan to determine if a HtH property should be sited in Tukwila. Committee members discussed pausing discussions until more is known about the impacts of the Tiny House Villages as well as impacts in other communities. Committee Recommendation Revisit program in January 2023; Chair Delostrinos Johnson will report out at the Regular Meeting to determine Council consensus. II. MISCELLANEOUS The meeting adjourned at 6:19 p.m. CDJ Committee Chair Approval 145 146 COUNCIL AGENDA SYNOPSIS , Initials ` ITEM NO. MeetingDate Prepared by Mayors review Council review - CI 9/26/22 RB a. a 4.G. _z9Qa ITEM INFORMATION STAFF SPONSOR: V. CARLSEN & R. BIANCHI ORIGINAL AGENDA DATE: 9/26/22 AGENDA ITEM TITLE Public Safety Plan 2023-2024 Proposed Budget CATEGORY 11 Meg Discussion Date 9/26/22 ❑ Motion Meg Date ❑ Resolution Meg Date ❑ Ordinance Meg Date ❑ Bid Award Meg Date ❑ Public Hearing Meg Date ❑ Other Meg Date SPONSOR ❑ Council ❑ Mayor 11 Admin Svcs ❑ DCD 11 Finance ❑ Fire ❑ P&R ❑ Police ❑ PW SPONSOR'S The City's Fund 305 supports the Public Safety Plan, which constructed a new Justice SUMMARY Center to house Police, Emergency Operations Center and Municipal court and built two new fire stations. All three of these new facilities are operational. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ LTAC ❑ Arts Comm. DATE: 9/26/22 COMMITTEE /1 ❑ Finance & Governance ❑ Planning & Community Dev. Parks Comm. ❑ Planning Comm. CHAIR: QUINN RECOMMENDATIONS: SPONSOR/ADMIN. Finance & Administrative Services COMMITTEE Information and Discussion; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 9/26/22 MTG. DATE ATTACHMENTS 9/26/22 Informational Memorandum dated 9/19/22 Public Safety Plan Proposed 2023-2024 budget 147 148 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance and Governance Committee FROM: Vicky Carlsen, Finance Director Rachel Bianchi, Deputy CC: Mayor Ekberg DATE: September 19, 2022 SUBJECT: Public Safety Plan Proposed 2023-2024 Budget ISSUE The City's Fund 305 supports the Public Safety plan, which constructed a new Justice Center to house Police, Emergency Operations Center and Municipal Court and build two new fire stations. All three of these new facilities are operational. BACKGROUND The Public Safety Plan was funded from a variety of sources, including a voter -approved bond, non -voted dept (LTGO) and other dedicated revenue sources including real estate excise taxes impact fees and proceeds from land sales. DISCUSSION In the coming biennium, the revenues from real estate excise tax, fire impact fees, and land sales are projected to be sufficient to cover the debt service on the LTGO bonds. The City's Public Safety Plan detailed purchases of apparatus and equipment for 15 years. For apparatus, a new engine was planned in 2024 and was to be funded via financing through the State of Washington's LOCAL program. Either a 10- or 20 -year repayment schedule with interest being paid to the State. Per the agreement with Puget Sound Regional Fire Authority (PSRFA), the engine will be ordered by PSRFA and reimbursed by the City in 2022. Council authorization for this purchase will run concurrent with the PSRFA contract. Staff recommends utilizing an interfund loan from the Sewer Fund, which is a tool available to the City that requires repayment with interest. By utilizing an interfund loan rather than the State's LOCAL program, the City will have control over the repayment terms of the financing. The interfund loan, currently shown in the budget document at $950 thousand will be incorporated into the budget amendment process later this year. RECOMMENDATION For information and discussion ATTACHMENTS Draft Public Safety Plan Fund proposed 2023-2024 budget 149 150 DEPARTMENT: N/A FUND: Public Safety Plan Fund RESPONSIBLE MANAGER: Rachel Bianchi Description FUND NUMBER: 305 POSITION: Deputy City Administrator The Public Safety Plan fund is used to construct a new Justice Center, which will house the Police Department, Emergency Operations Center, and Municipal Court, and reconstruct existing fire stations. Projects in this fund are paid for with voter -approved debt, non -voted debt (LTGO), and other dedicated revenue sources including real estate excise taxes, impact fees, and proceeds from land sales. 2021-2022 Accomplishments ♦ Fire Station completed and opened. ♦ Fire equipment and apparatus purchased per D-20 model. 2023-2024 Outcome Goals ♦ Sell land identified as funding for the Public Safety Plan. 151 Revenue and Expenditure Summary Public Safety Plan Capital Projects Actual Budget Fire Station 51 Percent Change 2020 2021 Projected 2022 - 2022 0.0% 2023 Fire Station 52 2024 2022-2023 2023-2024 Operating Revenue - - 0.0% 0.0% Fire Equipment 232,792 56,853 267,149 167,000 - - Investment Earnings $ 200,354 $ 1,378 $ 1,500 $ - $ - $ - 0.0% 0.0% Sales Tax Mitigation Payments 439,636 - - - - 0.0% - Justice Center - 0.0% 0.0% Grant Revenues 497,247 - - 0.0% - 45,930,111 - 1,217,149 - 0.0% 0.0% Total Operating Revenue 1,137,237 1,378 1,500 600,000 - - - - - 0.0% 0.0% Capital Project Revenue 319,413 52,000 52,000 - - -100.0% 0.0% Transfers Out - General Fund - 1,068,817 2,171,467 Real Estate Excise Tax (REET) 318,317 567,617 500,000 -0.1% 500,000 46,077,803 500,000 3,440,616 500,000 0.0% 0.0% Fire Impact Fees 300,000 300,000 300,000 3,164,263 300,000 77,674 300,000 319,539 300,000 0.0% 0.0% Interfund Loan - - 950,000 (219,019) - -105.9% - Ending Fund Balance - 0.0% 0.0% Sale of Capital Assets - 261,845 2,000,000 -68.2% 5,000,000 - - -100.0% 0.0% Total Capital Project Revenue 618,317 1,129,462 3,750,000 5,800,000 800,000 800,000 -86.2% 0.0% Transfers In - Fire Impact Fees 428,775 25,383 150,000 300,000 300,000 300,000 0.0% 0.0% Transfers In - Urban Renewal 2,753,000 -- - - - 0.0% 0.0% Transfers In - REET - 74,748 - -- - 0.0% 0.0% Total Revenue 4,937,329 1,230,971 3,901,500 6,100,000 1,100,000 1,100,000 -82.0% 0.0% Capital Projects Fire Station 51 7,655,142 123,279 - - - - 0.0% 0.0% Fire Station 52 14,795,933 1,267,324 - - - - 0.0% 0.0% Fire Equipment 232,792 56,853 267,149 167,000 - - -100.0% 0.0% Fire Apparatus - - 950,000 - - - 0.0% 0.0% Fire Station 54 17,212 18,051 - - - 0.0% 0.0% Justice Center 23,229,032 863,824 - - - - 0.0% 0.0% Total Capital Projects 45,930,111 2,329,331 1,217,149 167,000 - - -100.0% 0.0% Transfers Out - City Faciltieis - 600,000 - - - - 0.0% 0.0% Transfers Out - Fleet 147,692 319,413 52,000 52,000 - - -100.0% 0.0% Transfers Out - General Fund - 1,068,817 2,171,467 2,171,467 1,319,019 1,317,849 -39.3% -0.1% Total Expenses 46,077,803 4,317,561 3,440,616 2,390,467 1,319,019 1,317,849 -44.8% -0.1% Beginning Fund Balance 44,304,737 3,164,263 77,674 77,674 538,558 319,539 593.4% -40.7% Change in Fund Balance (41,140,474) (3,086,590) 460,884 3,709,533 (219,019) (217,849) -105.9% -0.5% Ending Fund Balance $ 3,164,263 $ 77,674 $ 538,558 $ 3,787,207 $ 319,539 $ 101,690 -91.6% -68.2% 152 General Ledger Code Details Revenues GL Account Code Account Description Actual 2020 2021 Projected 2022 2022 Budget 2023 2024 Operating Revenues Account Description 2020 2021 2022 2022 2023 2024 AS305180-333219 Dept Of Treasury -Cares Act $ 497,247 $ - $ - $ - $ - $ - AS305180-336099 Sales Tax Mitigation Pmts $ 439,636 $ - $ - $ - $ - $ - AS305180-361110 Investment Interest 200,354 1,378 1,500 - - - Total Operating Revenues Fire Fghtr Equpmt, Bunker Gear 1,137,237 1,378 1,500 -- - - AS305180-318340 REET 1 - First Quarter Percent 318,317 567,618 500,000 500,000 500,000 500,000 AS305180-345852 Fire Impact Fees 300,000 300,000 300,000 300,000 300,000 300,000 AS305180-390000 Sale of Land -- 1,156 2,000,000 5,000,000 - - AS305180-395100 Proceeds From Sales Of Capital - 261,845 - -- - - Total Capital Project Revenues Operating Rentals & Leases 618,317 1,129,463 2,800,000 5,800,000 800,000 800,000 AS305180-730301 Transfer In from 301 - 74,748 - -- - - AS305180-730302 Transfer In from 302 2,753,000 - - -- - AS305180-730304 Transfer In from 304 428,775 25,383 1,100,000 300,000 300,000 300,000 Total Revenues Cleaning/Janitorial Services $ 4,937,329 $ 1,230,971 $ 3,901,500 $ 6,100,000 $ 1,100,000 $ 1,100,000 Expenses 153 Actual Projected Budget GL Account Code Account Description 2020 2021 2022 2022 2023 2024 AS305210-531001 Office Supplies 34,991 - - - - - AS305210-532007 Cleaning & Janitorial Supplies 25 - - - - - AS305210-535000 Small Tool & Minor Equipment - 3,724 - -- - AS305220-531011 Fire Fghtr Equpmt, Bunker Gear - - 240,000 167,000 - - AS305220C-531003 Operating Supplies -- 6,496 - - - FD305220-531011 Fire Fghtr Equpmt, Bunker Gear 120,462 103,812 - -- - FD305220-536001 Computer peripherals - 1,156 - - - - Total Supplies 155,478 108,691 246,496 167,000 - - AS305210-545000 Operating Rentals & Leases - 4,006 - -- - AS305210-547000 General Utilities 23,221 - - - - AS305210-548000 Repair & Maint Services - 2,900 - -- - AS305210-548002 Maintenance Services 15,800 - - - - - AS305210-548007 Cleaning/Janitorial Services 14,659 - - -- - AS305210C-547000 General Utilities 12,844 - - - - - FD305220-541000 Professional Services - 12,057 - - - - FD305220-545004 Equipment Rental 10,969 8,933 - - - - FD305220-547000 General Utilities 19,206 5,748 - - - - FD305220-548000 Repair & Maint Services - 2,944 - - - - Total Services & Passthrough Pmts 96,700 36,588 - -- - AS305210C-561000 Land (5,617) - - -- - AS305210C-562000 Buildings & Structures 23,132,953 857,027 19,640 - - - AS305220-564000 Machinery & Equipment -- 951,013 - - - AS305220C-561000 Land 980 - - -- - AS305220C-562000 Buildings & Structures 22,328,105 1,304,218 - - - - AS305220C-564000 Machinery & Equipment 221,512 22,807 - - - Total Capital Expenditures 45,677,933 2,184,052 970,653 - - - AS305180-750000 Transfer Out to General Fund - 1,068,817 2,171,467 2,171,467 1,319,019 1,317,849 AS305180-750306 Transfer Out to 306 - 600,000 - - - - AS305180-750501 Transfer Out to 501 147,693 319,413 52,000 52,000 - - Total Expenditures $ 46,077,803 $ 4,317,561 $ 3,440,616 $ 2,390,467 $ 1,319,019 $ 1,317,849 153 154 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 09/26/22 JR ITEM INFORMATION ITEM NO. 4.H. 155 STAFF SPONSOR: GRIFFIN LERNER ORIGINAL AGENDA DATE: 09/26/22 AGENDA ITEM TITLE Proposed 2023-2024 Biennial Budget City Facilities and General Improvements CATEGORY 1 Discussion 9/26/22 ❑ Motion Mtg Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg Date SPONSOR ❑Council ❑Mayor HR ❑DCD Finance Fire TS P&R Police aPJF ❑Court SPONSOR'S The City's Public Works Department manages two capital funds related to City Facilities — SUMMARY the 303 fund for general improvements and the 306 fund for new capital construction. For the next biennium, the City will initiate a long-term facility needs study and begin design on Phase Two of the Public Works Shops Project. Council is being asked to forward to the Committee of the Whole for review. REVIEWED BY ❑ Trans&Infrastructure ❑ CommunitySvs/Safety ❑ LTAC ❑ Arts Comm. DATE: 09/26/22 0 Finance Comm. ❑ Planning/Economic Dev. Comm. ❑ Planning Comm. CHAIR: DE'SEAN QUINN ❑ Parks COMMITTEE RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Forward to Committee of the Whole same day COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $0.00 $0.00 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 09/26/22 MTG. DATE ATTACHMENTS 09/26/22 Informational Memorandum dated 09/23/22 Proposed Budget and CIP Sheets for 303 and 306 Funds 155 156 City of Tukwila Allan Ekberg, Mayor Public Works Department - Hari Ponnekanti, Director/City Engineer INFORMATIONAL MEMORANDUM TO: Finance and Governance Committee FROM: Hari Ponnekanti, Public Works Director BY: Griffin Lerner, Public Works Analyst CC: Mayor Allan Ekberg DATE: September 23, 2022 SUBJECT: Proposed 2023-2024 Biennial Budget City Facilities and General Improvements ISSUE Review Proposed 2023-2024 Biennial Budget and Capital Improvement Programs for City Facilities and General Improvements. BACKGROUND The City's Public Works Department manages two capital funds related to City Facilities — the 303 fund for general improvements and the 306 fund for new capital construction. For the next biennium, the City will initiate a comprehensive long-term facility needs study reviewing all City buildings and begin design on Phase Two of the Public Works Shops Project. DISCUSSION & FISCAL IMPACT General Improvements - 303 Fund • Citywide Facilities Plan scheduled to begin in 2023. • TCC HVAC Replacement scheduled for 2024. • Once the long-term facilities need for ongoing maintenance is known, this fund will be closed out. Future general repairs and maintenance will be incorporated into Facility Maintenance's budget directly. City Facilities - 306 Fund • The City has planned for $5.5 million in design costs for PW Shops Phase II. This projection is subject to test -to -fit findings and Council direction around next steps. The funding for design would come from the existing funds, Phase I cost savings, lease revenue from the eastern parcel, and transfers from the utility funds. • There are no planned expenditures in the next biennium for the Teen and Senior Center. Staff recommends restarting this project in 2025 when additional opportunities may be available. • Any unused funds for Minkler Shop upgrades will rollover into the next biennium. RECOMMENDATION Seek Committee approval to forward the General Improvements and City Facilities funds 303 and 306 section of the 2023-2024 Biennial Budget to the Committee of the Whole. Attachments: Proposed Budget and CIP Sheets for 303 and 306 Funds 157 158 DEPARTMENT: N/A FUND: General Government Improvement RESPONSIBLE MANAGER: Hari Ponnekanti FUND NUMBER: 303 POSITION: Public Works Director Description: The General Government Improvement fund is used for improvements, additions, or other miscellaneous minor capital projects not provided for elsewhere. Projects which benefit multiple departments or functions will be given priority. 2021-2022 Accomplishments ♦ Completed Exterior Painting and Staining of Tukwila Community Center Strategic Goal 4 & 5 ♦ Completed retrofit of TCC HVAC chiller. Strategic Goal 4 ♦ Completed Seismic Study of City Hall & 6300 Building. Strategic Goal 4 ♦ Installed new siding at City Hall. Strategic Goal4 & 5 ♦ Completed Exterior Painting and Staining of Fire Station 53. Strategic Goal4 & 5 2023 Outcome Goals ♦ Improve conditions of existing facilities. 2023 Indicators of Success ♦ Close out this fund at the end of fiscal year 2023. In 2023, a City-wide facilities study is planned. Once the long-term facilities need for ongoing maintenance is known, this fund will be closed out. Future general repairs and maintenance will be incorporated into the general fund. 159 Revenue and Expenditure Summary General Government Improvement Projects Actual Budget Percent Change 116,211 2020 - 2021 Projected 2022 - 2022 2023 2024 2022-2023 2023-2024 Operating Revenue - - - - 0.0% 0.0% 6300 Bldg Dry Fire Sprinkler System 29,689 - - Grant Revenues $ - $ - $ 1,000 $ - $ 1,800,000 $ - 0.0% -100.0% Investment Earnings - 4,269 0.0% 700 1,580 118,302 500 1,000 - 100.0% -100.0% Total Operating Revenue 0.0% 4,269 - 700 2,580 200,000 500 1,801,000 - 360100.0% -100.0% Transfers In - - 28,300 300,000 - - - 100,000 - 0.0% -100.0% Total Revenue 49,378 4,269 300,700 2,580 0.0% 500 1,901,000 - 380100.0% -100.0% Projects TCC Siding/Roofing Repairs 116,211 - - - - - 0.0% 0.0% Install No Parking Signs 6200/6300 2,026 - - - - - 0.0% 0.0% 6300 Bldg Dry Fire Sprinkler System 29,689 - - - - - 0.0% 0.0% TCC Retrofit HVAC Chiller - 17,013 - - - - 0.0% 0.0% TCC Exterior Painting - 118,302 - - - - 0.0% 0.0% City Hall Siding - - 158,807 200,000 - - -100.0% 0.0% Seismic Study of City Facilities - - 28,300 - - - 0.0% 0.0% Fire Station 53 Exterior Paint - - 49,378 - - - 0.0% 0.0% Citywide Facilities Plan - - - - 340,000 - 0.0% -100.0% TCC HVAC Replacement - - - - 2,000,000 - 0.0% -100.0% Total Projects 147,926 135,315 236,485 200,000 2,340,000 - 1070.0% -100.0% Transfers Out - - - - 5,128 - 0.0% -100.0% Total Expenses 147,926 135,315 236,485 200,000 2,345,128 - 1072.6% -100.0% Beginning Fund Balance 656,306 512,648 678,033 678,033 444,128 - -34.5% -100.0% Change in Fund Balance (143,657) 165,385 (233,905) (199,500) (444,128) - 122.6% -100.0% Ending Fund Balance $ 512,648 $ 678,033 $ 444,128 $ 478,533 $ - $ - -100.0% 0.0% 160 General Ledger Code Details Revenues GL Account Code Account Description Actual 2020 2021 Projected 2022 2022 Budget 2023 2024 Operating Revenues PW303300-361110 Investment Interest $ 4,269 $ 700 $ 1,580 $ 500 $ 1,000 $ - Total Operating Revenues 4,269 700 1,580 500 1,000 - PW303300-334035 State Agencies- 38 64 149 - 1,000 - 1,800,000 - Total Capital Project Revenues- 251 - 1,000 - 1,800,000 - PW303300-730000 Transfer In from General Fund - 300,000 - - 100,000 - Non -Operating Revenues- 1,399 300,000 - - 100,000 - PW303180C-541000 Professional Services PW303180C-541007 Contracted Services PW303180C-542004 Printing & Binding Services PW303300-541007 Contracted Services PW303300-548001 Repair services - - - - 145,776 - - - - 135,346 - - 500 29,000 41,985 50,000 - - - - - - - 340,000 - - - - - - Total Revenues $ 4,269 $ 300,700 $ 2,580 $ 500 $ 1,901,000 $ - Expenses GL Account Code Account Description Actual 2020 2021 Projected 2022 2022 Budget 2023 2024 PW303300-511000 Salaries $ 500 $ - $ - $ - $ - $ - Total Salaries & Wages 500 - - - - - PW303300-521000 FICA PW303300-523000 PERS PW303300-524000 Industrial Insurance 38 64 149 - - (31) - - - - - - - - - - - Total Personnel Benefits 251 (31) - - - - PW303300-532001 Repair Supplies 1,399 - - - - - Total Supplies 1,399 - - - - - PW303180C-541000 Professional Services PW303180C-541007 Contracted Services PW303180C-542004 Printing & Binding Services PW303300-541007 Contracted Services PW303300-548001 Repair services - - - - 145,776 - - - - 135,346 - - 500 29,000 41,985 50,000 - - - - - - - 340,000 - - - - - - Total Services & Passthrough Pmts 145,776 135,346 71,485 50,000 340,000 - PW303180C-562000 Buildings & Structures- PW303180C-565000 Construction Projects PW303300-564000 Machinery & Equipment- - - - - 49,378 115,622 - - 150,000 - - - 2,000,000 - - - Total Capital Expenditures -- 165,000 150,000 2,000,000 - PW303300-750000 Transfer Out to General Fund - -- - 5,128 - Total Transfers Out - - - - 5,128 - Total Expenditures $ 147,926 $ 135,315 $ 236,485 $ 200,000 $ 2,345,128 $ - 161 DEPARTMENT: N/A FUND: City Facilities Fund RESPONSIBLE MANAGER: Hari Ponnekanti Description FUND NUMBER: 306 POSITION: Public Works Director The City Facilities Fund is used for new construction or major reconstruction of city facilities. The current project accounted for in this fund is the Public Works Shops facility and the future Intergeneration Teen and Senior Center 2021-2022 Accomplishments • Complete Phase I for the new Public Works Shops site. • Began design for Phase II for the new Public Works shops site • Began feasibility study for Inter -generational Teen and Senior Center. 2023-2024 Outcome Goals • Complete design for Phase II of the new Public Works Shops site. Revenue and Expenditure Summary City Facilities Capital Projects Public Works Shops Teen/Senior Center Minkler Improvements 756,352 - 241,354 Actual 3,686,000 74,163 75,000 1,200,000 - 225,000 Budget 3,000,000 - - Percent Change 2020 2021 Projected 2022 6,106,201 2022 2023 2024 2022-2023 2023-2024 Capital Project Revenue 11.1% Indirect Cost Allocation - -- - - - Investment Earnings $ 37,423 $ 5,384 $ 9,443 $ - $ 1,000 $ 1,000 0.0% 0.0% Sale of Property - - 2,300,000 6,106,201 - - - 0.0% 0.0% Bond Proceeds - 2,850,000 - 5,000,861 - - - 0.0% 0.0% Total Capital Projects Revenue 37,423 2,855,384 2,309,443 (1,500,817) - 1,000 1,000 0.0% 0.0% Transfers In - Lease Revenue - - -- $ 3,500,044 140,000 840,000 0.0% 500.0% Transfers In - Public SafetyPlan - 600,000 - - - - 0.0% 0.0% Transfers In - Utility Funds - 1,150,000 300,000 - 2,000,000 1,000,000 0.0% -50.0% Total Revenue 37,423 4,605,384 2,609,443 - 2,141,000 1,841,000 0.0% -14.0% Capital Projects Public Works Shops Teen/Senior Center Minkler Improvements 756,352 - 241,354 5,744,843 320,867 40,491 3,686,000 74,163 75,000 1,200,000 - 225,000 2,500,000 - 200,000 3,000,000 - - 108.3% 0.0% -11.1% 20.0% 0.0% -100.0% TolTransfers Out 997,706 6,106,201 3,835,163 1,425,000 2,700,000 3,000,000 89.5% 11.1% Indirect Cost Allocation - -- - - - 0.0% 0.0% Other Non Operating - - - - - - 0.0% 0.0% Total Expenses 997,706 6,106,201 3,835,163 1,425,000 2,700,000 3,000,000 89.5% 11.1% Beginning Fund Balance 5,961,144 5,000,861 3,500,044 3,500,044 2,274,324 1,715,324 -35.0% -24.6% Change in Fund Balance (960,283) (1,500,817) (1,225,720) (1,425,000) (559,000) (1,159,000) -60.8% 107.3% Ending Fund Balance $ 5,000,861 $ 3,500,044 $ 2,274,324 $ 2,075,044 $ 1,715,324 $ 556,324 -17.3% -67.6% 162 General Ledger Code Details Revenues GL Account Code Account Description Actual 2020 2021 Projected 2022 2022 Budget 2023 2024 Operating Revenues Total Supplies- - 3,871 - PW306100-361110 Investment Interest $ 37,423 $ 5,384 $ 9,443 $ $ 1,000 $ 1,000 Total Operating Revenues 37,423 5,384 9,443 - 1,000 1,000 PW306100-391100 LTGO Bond Proceeds - 2,850,000 - - - - PW306100-390000 Land Sale - - 2,300,000 - - - Total Capital Project Revenues - 2,850,000 2,300,000 - - - PW306750-730000 Transfer In from General Fund - - - - 140,000 840,000 AS306750-730305 Transfer In from 305 - 600,000 - - - - PW306480-730401 Transfer In from 401 - 221,000 102,000 - 680,000 340,000 PW306480-730402 Transfer In from 402 - 623,500 57,000 - 380,000 190,000 PW306480-730412 Transfer In from 412 - 305,500 141,000 - 940,000 470,000 Total Revenues $ 37,423 $ 4,605,384 $ 2,609,443 $ - $ 2,141,000 $ 1,841,000 Expenses GL Account Code PW306480-531003 PW306480C-535001 Account Description Operating Supplies- Equipment- Actual 2020 2021 - - Projected 2022 1,201 2,670 2022 - Budget 2023 - - 2024 - - Total Supplies- - 3,871 - - - PW306180C-541007 Contracted Services - - 1,397 - - - PW306180C-547022 Natural Gas Utility - - 1,654 - - PW306180C-548001 Repair services- - 65,064 - - - PW306480C-541007 Contracted Services - - 2,623 - - - PW306480C-541010 Inspection Services & Permits - - 19,408 - - - PW306480C-547021 Electric Utility - - 84 - - - PW306480C-547025 Water/Sewer Utility - - 88 - - - PW306480C-547026 Surface Water utility - - 8,219 - - - PW306480C-548001 Repair senrices - - 1,595 - - - Total Services & Passthrough Pmts - - 100,131 - - - AS306750C-562000 Buildings & Structures - 320,867 74,163 - - - PW306180C-562000 Buildings & Structures 939,936 5,785,334 - 225,000 - - PW306180C-563000 Other Improvements - - 7,211 - 200,000 - PW306480C-562000 Buildings & Structures 57,770 - 3,610,927 1,200,000 2,500,000 3,000,000 PW306480C-563000 Other Improvements - - 29,830 - - - PW306480C-564002 Network Equipment- - 9,030 - - - Total Capital Expenditures 997,706 6,106,201 3,731,161 1,425,000 2,700,000 3,000,000 Total Expenditures $ 997,706 $ 6,106,201 $ 3,835,163 $ 1,425,000 $ 2,700,000 $ 3,000,000 163 164 CIP Page # PROJECT TITLE CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 - 2028 GENERAL IMPROVEMENTS 303 Fund **Other After Six 2023 2024 2025 2026 2027 2028 TOTAL Sources Years 47 Facility Improvements 2,340 2,340 1,800 Grand Total Changes from 2021 to 2023 CIP: Closing out fund after 2023 2023 - 2028 Capital Improvement Program 2,340 0 - 2,340 1,800 ** Denotes other funding sources, grants, or mitigation. 98 165 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Facility Improvements Project No. Various DESCRIPTION: Yearly improvements and required maintenance to City facilities that are located throughout the City. JUSTIFICATION: Maintenance of existing facilities and required updating and improvements. STATUS: Ongoing. MAINT. IMPACT: None. COMMENT: Ongoing project, only one year actuals are shown in first column. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Engineering 340 340 Land (R/W) 0 Construction 2,000 2,000 TOTAL EXPENSES 2,340 0 0 0 0 0 0 2,340 FUND SOURCES Awarded Grant 1,800 1,800 Proposed Grant 0 Mitigation Actual 0 City Operating Revenue 100 100 303 Fund balance 0 0 440 0 0 0 0 0 0 440 TOTAL SOURCES 0 0 2,340 0 0 0 0 0 0 2,340 Facility Projects scheduled for 2023-2024 TCC HVAC Replacement Citywide Facilities Plan 2,000,000 2023 350,000 2023 $ 2,350,000 166 2023 - 2028 Capital Improvement Program 98 CIP Page # PROJECT TITLE CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 - 2028 CITY FACILITIES 306 Fund **Other After Six 2023 2024 2025 2026 2027 2028 TOTAL Sources Years 56 Public Works Shops 2,944 3,000 10,000 40,500 0 0 56,444 44,544 0 57 Intergenerational Teen/Senior CentE 0 0 500 500 0 0 1,000 0 0 Grand Total 2,944 3,000 10,500 41,000 0 0 57,444 44,544 0 ** Denotes other funding sources, grants, or mitigation. Changes from 2019 to 2021 CIP: Deleted City Hall Facilities - will re -add once citywide facilities plan is complete 2023 - 2028 Capital Improvement Program 98 167 168 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Public Works Shops Project No. multiple DESCRIPTION: Construct a new City Public Works maintenance and operations center, combining all operational functions at one location. Facility may also include a City Clerk & Police Records Center and Police evidence storage. Existing Public Works operations and maintenance areas are inadequate structurally and seismically. Current JUSTIFICATION: land for staging dirt and vactor materials is only temporary. Project includes selling dirt/vactor land, Minkler Shops, and George Long Shops to acquire the real estate to build an equipment operations center that meets current STATUS: Separate from the Public Safety Plan. Was formerly known as City Maintenance Facility. MAINT. IMPACT: Improves safety and efficiency for First Responders and maintenance operations. COMMENT: Based on usage and benefits, it is estimated that the Water, Sewer, and Surface water enterprise funds will fund 50% of the Public Works Shops with the other 50% funded by Streets, Facilities, & Equipment Rental. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES 10 Project Location y ate N B©e ice-��� a. if Design/PM 1,288 388 2,500 3,000 i, _ ,..‘„aro. _4 I 7,176 Land (R/W) 25,462 . N 7;1% 4 \ 25,462 Const. Mgmt. 753 270 171 itto 11111111 vp s , 1,194 Construction 5,402 3,028 273 13,500 40,500 Fart GIS 62,703 TOTAL EXPENSES 32,905 3,686 2,944 3,000 13,500 40,500 0 0 0 96,535 FUND SOURCES Enterprise Funds 9,034 1,472 1,500 5,000 15,000 32,006 Councilmatic Bond 5,572 5,000 15000 25,572 REET Funds 3,000 3,000 General Fund 462 1,472 1,934 306 Fund Balance 14,837 3,686 0 1,500 0 10,500 0 0 0 30,523 TOTAL SOURCES 32,905 3,686 2,944 3,000 10,000 40,500 0 0 0 93,035 2023 - 2028 Capital Improvement Program 98 169 10 Project Location y ate N B©e ice-��� a. if r 4 i, _ ,..‘„aro. _4 I ` 4' ryk ., 4 rdalk 11.1 m 0, . N 7;1% 4 \ itto 11111111 vp s , Fart GIS rgoi 4h 30 st EL /i 2023 - 2028 Capital Improvement Program 98 169 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Intergenerational Teen/Senior Center Project No. 92030601 DESCRIPTION: Build a new facility for Teens and Seniors in the Tukwila International Boulevard neighborhood, that will be in proximity to the Foster High School, Showalter Middle School, and the senior community. Recognize the need for an innovative facility that will be inclusive and serve seniors during the day and teens in JUSTIFICATION: the afternoon/evening. The facility will serve our Tukwila community and incorporate diverse cultural, economic, educational, and athletic opportunities and activities. STATUS: New Project for 2021 - 2026 CIP. A City team was formed for community outreach. MAINT. IMPACT: New facility. Initial funding is from Justice Center savings. Potential funding partners are being sought from the philanthropic and business communities as well as the YMCA/YWCA and the Boys and Girls Club. COMMENT: FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Project Location�.,��,* 41At.� 4. Analysis/Site Selectk 200 J 5 _ 200 Design/PM 320 287 ' .., Atiroonitivimir 500 500 0 el r M�d,,.�wms •/i ,,,c 1,607 Land (R/W) 0 Const. Mgmt. 0 Construction 0 TOTAL EXPENSES 520 287 0 0 500 500 0 0 0 1,807 FUND SOURCES Grant 0 Bond 0 Mitigation Expected 0 City Oper. Revenue 520 287 0 0 500 500 0 0 0 1,807 TOTAL SOURCES 520 287 0 0 500 500 0 0 0 1,807 70 2023 - 2028 Capital Improvement Program 98 Project Location�.,��,* 41At.� 4. -- V�:SI J 5 _ it ' .., Atiroonitivimir 0 el r M�d,,.�wms •/i ,,,c li%v GIS 70 2023 - 2028 Capital Improvement Program 98 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 09/26/22 JR ITEM INFORMATION ITEM No. 4.1. 171 STAFF SPONSOR: GRIFFIN LERNER ORIGINAL AGENDA DATE: 09/26/22 AGENDA ITEM TITLE Proposed 2023-2024 Biennial Budget Residential and Arterial Streets 9/26/22 ❑ Motion M Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date CATEGORY 11 Discussion ill tg Date SPONSOR ❑Council Mayor HR ❑DCD Finance Fire TS P&R Police PIV ❑Court SPONSOR'S The City's Public Works Department manages Residential and Arterial Streets Programs to SUMMARY provide for public health, safety, and welfare through the design and construction of streets infrastructure. These programs are represented by Capital Funds 103 & 104. For the next biennium, these Capital Funds will not be receiving any General Fund transfers, relying solely on dedicated revenues, grants, and the existing fund balances. Council is being asked to forward to the Committee of the Whole for review. REVIEWED BY Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: KATE KRULLER ❑ LTAC DATE: 09/19/22 RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $0.00 $0.00 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 09/26/22 MTG. DATE ATTACHMENTS 09/26/22 Informational Memorandum dated 09/16/22 Proposed Budget and CIP sheets for 103 and 104 funds Minutes from Transportation and Infrastructure Committee meeting of 09/19/22 171 172 City of Tukwila Allan Ekberg, Mayor Public Works Department - Hari Ponnekanti, Director/City Engineer INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director BY: Griffin Lerner, Public Works Analyst CC: Mayor Allan Ekberg DATE: September 16, 2022 SUBJECT: Proposed 2023-2024 Biennial Budget Residential and Arterial Streets ISSUE Review Proposed 2023-2024 Biennial Budget and Capital Improvement Programs for Residential and Arterial Streets. BACKGROUND The City's Public Works Department manages Residential and Arterial Streets Programs to provide for public health, safety, and welfare through the design and construction of streets infrastructure. These programs are represented by Capital Funds 103 & 104, respectively. For the next biennium, these Capital Funds will not be receiving any General Fund transfers, relying solely on dedicated revenues, grants, and the existing fund balances. DISCUSSION & FISCAL IMPACT Residential Streets - 103 Fund • S 119th Bridge/42nd Ave S Raised Crosswalk — to be constructed in 2023. • S 152nd St Safe Routes to School — 100% Grant -funded design began in 2022. Grants permitting, construction to begin in 2023. • 46th Ave S Safe Routes to School — Grants permitting, design to begin in 2023 and construction to begin in 2024. • Continued investment in Traffic Calming/Residential Safety Improvements with ARPA funding of $400,000 in 2023 and 2024. Arterial Streets - 104 Fund • West Valley Highway — due to be complete in early 2023. • 42nd Ave Bridge — Full $32 Million cost of bridge replacement is funded by grants; due to complete 100% design by end of 2024. • Allentown EIS — due to be complete in early 2024 • Green River Trail Improvements — construction will conclude by end of 2023. • Transportation Element of Comprehensive Plan — planning began in 2022, will conclude in 2023. • Annual Overlay, ADA improvements, & Bridge Inspections — continuing as planned RECOMMENDATION Transportation and Infrastructure Committee approval to forward the Residential and Arterial Street funds 103 and 104 section of the 2023-2024 Biennial Budget to the Committee of the Whole. Attachments: Proposed Budget and CIP Sheets for 103 and 104 Funds 173 174 DEPARTMENT: Public Works (103) FUND: Residential Street RESPONSIBLE MANAGER: Hari Ponnekanti Description DIVISION: Residential Streets FUND NUMBER: 103 POSITION: Public Works Director The program provides for maintenance, lane widening, curbs and gutters, sidewalks, illumination and undergrounding of utilities of the residential street system. 2021-2022 Accomplishments • Completed numerous improvements for the Traffic Calming/Residential Safety Program that included an Allentown Speed & Safety Study, two new RRFB crosswalks at Tukwila Community Center, an ADA ramp and revised RRFB crossing at 144th and 46th Ave S, two speed cushion sets on S 140th Street between TIB and 33rd PI S, two sets of speed cushions on 37th Avenue S between S144th St and S 142nd St, curb bulbs at S 140th Street at 37th Avenue S, and three new streetlights Strategic Goals 1, 3, & 5 • Received $369,000 in grant funding and began design on S 152nd S Routes to School Strategic Goals 1, 3, & 5 • Received $320,000 from Transportation Improvement Board in support of Macadam Complete Streets Strategic Goals 1, 3, & 5 • Added sidewalks to east side of roadway on Macadam Road S between Southcenter Blvd and S 144th St. Strategic Goals 1, 3, & 5 2023-2024 Outcome Goals • Improve pedestrian safety in neighborhoods. 2023-2024 Indicators of Success • Continue improvements for the Traffic Calming/Residential Safety Program. • Complete design and construction of South 152nd St Safe Routes to School Project. • Begin design of the Macadam Road S Complete Street and 46th Ave South Safe Route to School Projects. 175 Revenue and Expenditure Summary Residential Street Fund Capital Projects Actual Budget Percent Change 2020 2021 Projected 2022 2022 2023 2024 2022-2023 2023-2024 Operating Revenue 0.0% Traffic Calming/Residential Safety 80,667 151,995 400,000 400,000 650,000 575,000 General Revenue -11.5% 53rd Ave S 381,332 34,983 - - 154,000 - Utility Taxes - Solid Waste $ - $ - $ - $ - $ 650,000 $ 100,000 0.0% -84.6% MVFT 267,504 294,508 284,800 250,000 268,800 268,800 7.5% 0.0% Total General Revenue 267,504 294,508 284,800 250,000 918,800 368,800 267.5% -59.9% Miscellaneous Revenue Investment Earnings - 667 1,000 20,000 1,000 1,000 -95.0% 0.0% Total Miscellaneous Revenue - 667 1,000 20,000 1,000 1,000 -95.0% 0.0% Total Operating Revenue 267,504 295,175 285,800 270,000 919,800 369,800 240.7% -59.8% Capital Project Revenue -46.8% Beginning Fund Balance 141,586 504,912 707,807 707,807 847,904 288,704 Grant Revenues - - 689,510 3,186,000 4,033,000 2,356,000 26.6% -41.6% Road/Street Construction Svcs (145,296) - - - - - 0.0% 0.0% Total Capital Project Revenue (145,296) - 689,510 3,186,000 4,033,000 2,356,000 26.6% -41.6% Transfers In - General Fund 1,050,000 - - - - - 0.0% 0.0% Transfers In - ARPA - 100,000 400,000 400,000 400,000 400,000 0.0% 0.0% Total Revenue 1,172,208 395,175 1,375,310 3,856,000 5,352,800 3,125,800 38.8% -41.6% Capital Projects 42nd Ave S Phase III Wtlnd Monitor 15,559 2,717 - - - - 0.0% 0.0% Traffic Calming/Residential Safety 80,667 151,995 400,000 400,000 650,000 575,000 62.5% -11.5% 53rd Ave S 381,332 34,983 - - 154,000 - 0.0% -100.0% 42nd Ave S Phase III (SC Blvd -160) 331,323 87 - - 333,000 - 0.0% -100.0% S 152nd St Safe Routes to School - 2,498 435,213 2,600,000 4,015,000 - 54.4% -100.0% 46th Ave s Safe Routes to School - - - 510,000 510,000 2,070,000 0.0% 305.9% Macadam Rd s Complete Street - - 400,000 500,000 - 500,000 -100.0% 0.0% S 119th St Bridge/42nd Ave S - - - - 250,000 - 0.0% -100.0% Total Capital Projects 808,881 192,280 1,235,213 4.010,000 5,912,000 3,145,000 47.4% -46.8% Beginning Fund Balance 141,586 504,912 707,807 707,807 847,904 288,704 19.8% -66.0% Change in Fund Balance 363,327 202,895 140,097 (154,000) (559,200) (19,200) 263.1% -96.6% Ending Fund Balance (Net Working Capital) $ 504,912 $ 707,807 $ 847,904 $ 553,807 $ 288,704 $ 269,504 -47.9% -6.7% 176 General Ledger Code Details Revenues GL Account Code Account Description Actual 2020 2021 Projected 2022 2022 Budget 2023 2024 Operating Revenues PW 103100-316451 Utility Tx -Solid Waste Streets $ - $ - $ - $ - $ 650,000 $ 100,000 PW 103100-334039 State Grant-Transp Projects - - 180,510 - - - PW103100-336071 Multimodal Transportation -City 28,531 28,740 28,000 - 28,800 28,800 PW103100-336087 MVFT Cities 238,972 265,767 256,800 250,000 240,000 240,000 PW 103100-337721 Sound Transit System Access Fd - - - - - - PW103100-361110 Investment Interest - 667 1,000 20,000 1,000 1,000 Total Operating Revenues 267,504 295,174 466,310 270,000 919,800 369,800 PW 103100-333202 DOT Indirect Fed Grant -- 369,000 2,736,000 - - PW 103100-334035 State Agencies - - 140,000 450,000 - - PW103100-344100 Road/Street Maint/Repair Chrgs (145,296) - - -- - PW 103640-334039 State Grant-Transp Projects -- - - 4,033,000 2,356,000 Total Capital Project Revenues (145,296) - 509,000 3,186,000 4,033,000 2,356,000 PW 103100-730000 Transfer In from General Fund 1,050,000 100,000 400,000 400,000 400,000 400,000 Non -Operating Revenues 1,050,000 100,000 400,000 400,000 400,000 400,000 Total Revenues $ 1,172,207 $ 395,174 $ 1,375,310 $ 3,856,000 $ 5,352,800 $ 3,125,800 177 Expenses GL Account Code Account Description Actual 2020 2021 Projected 2022 2022 Budget 2023 2024 PW103100-511000 Salaries 11,697 12,593 46,158 - - - PW103100-512000 Extra Labor - 418 - - - - PW103100C-511000 Salaries 90,665 - - - - - PW103100C-513000 Overtime 124 - - - - - PW103800C-511000 Salaries - 873 4,503 - - - Total Salaries & Wages 102,486 13,884 50,661 - - - PW103100-521000 FICA 894 972 3,513 - - - PW103100-523000 PERS 1,515 1,546 4,731 - - - PW103100-524000 Industrial Insurance 383 311 958 - - - PW103100-525000 Medical, Dental, Life, Optical 75 44 236 - - - PW103100-525097 Self -Insured Medical & Dental 2,540 2,337 8,909 - - - PW103100C-521000 FICA 6,911 - - - - - PW103100C-523000 PERS 11,695 - - - - - PW103100C-524000 Industrial Insurance 1,235 - - - - - PW103100C-525000 Medical, Dental, Life, Optical 831 - 92 - - - PW103100C-525097 Self -Insured Medical & Dental 18,481 - - - - - PW103200-524000 Industrial Insurance (9) - - - - - PW103800C-521000 FICA - 66 340 - - - PW103800C-523000 PERS - 89 462 - - - PW103800C-524000 Industrial Insurance - 6 49 - - - PW103800C-525000 Medical, Dental, Life, Optical - 4 13 - - - PW 103800C-525097 Self -Insured Medical & Dental - 113 695 - - - Total Personnel Benefits 44,553 5,488 19,998 - - - PW103100-531000 Supplies -General - - 68 - - - PW103100-531001 Office Supplies - - 21 - - - PW103100-531003 Operating Supplies 59 74,293- - - - PW103100-532002 Maintenance Supplies 88 - - - - - PW103100-532004 Irrigation Supplies - 28 - - - - PW103100-535000 Small Tool & Minor Equipment - 46,862 (180) - - - PW103640-531003 Operating Supplies 1,161 1,082 - - - - PW103640-532000 Repairs & Maint Supplies - - - - - - PW103640-532001 Repair Supplies - 6,936 - - - - PW103640-532002 Maintenance Supplies - - 4,046 - - - PW103640-535000 Small Tool & Minor Equipment 982 - 306,845 400,000 - - PW103640-535004 Traffic Control Devices/Tools 37,945 17,706 - - - - Total Supplies 40,235 146,908 310,800 400,000 - - PW103100-541000 Professional Services (18,720) - 11,271 - - - PW103100-541007 Contracted Services 23,474 - 64,641 - - - PW103100-549004 Employee Appreciation Svcs - - 105 - - - PW103100C-541007 Contracted Services - - 80,000 - - - PW103100C-544000 Advertising - 1,347 - - - - PW103200-541000 Professional Services (1,401) - 155 - - - PW103200-541007 Contracted Services 16,813 2,688 3,490 - - - PW 103300-548000 Repair & Maint Services - 7,573 - - - - PW103640-541007 Contracted Services - - - - 575,000 770,000 PW103640C-541007 Contracted Services - - - - - - PW103700C-548000 Repair & Maint Services - 14,392 - - - - Total Services & Passthrough Pmts 20,165 26,000 159,661 - 575,000 770,000 PW103100C-565000 Construction Projects 48,581 - 66,213 1,070,000 - - PW 103200C-565001 Right of Way - - - 340,000 - - PW103300C-565000 Construction Projects 377,595 - 627,880 2,200,000 487,000 - PW103610C-565000 Construction Projects 34,755 - - - - - PW103630C-565000 Construction Projects 55,957 - - - - - PW103640-565005 Traffic Control Devices - - - - 4,850,000 2,375,000 PW103640C-565000 Construction Projects 14,462 - - - - - PW103640C-565005 Traffic Control Devices - - - - - - PW103700C-565000 Construction Projects 70,092 - - - - - Total Capital Ependitures 601,442 - 694,093 3,610,000 5,337,000 2,375,000 Total Expenditures $ 808,881 $ 192,280 $ 1,235,213 $ 4,010,000 $ 5,912,000 $ 3,145,000 178 Arterial Street Fund General Maintenance Manager (.33) Admin Support Coordinator (.33) [Superintendent Streets (1) I Roadway M&O Traffic M&O Foreman (1.5) Foreman (1) Public Works Director/City Engineer (1) EIS Project Director (1) M&O Specialist (4) [M&O Specialist (1) Maintenance Worker (1) Maintenance Worker (1) Maintenance Worker (1) Solid Waste Contract Coordinator (1) Deputy Director/Traffic Engineer (1) j Senior Program Manager (1) Traffic Project i Manager (1) L Project Inspector (1) Transportation—1 — Project Manager (1) 179 180 DEPARTMENT: Public Works (104) FUND: Bridges and Arterial Streets RESPONSIBLE MANAGER: Hari Ponnekanti Description DIVISION: Bridges and Arterial Streets FUND NUMBER: 104 POSITION: Public Works Director This program provides for the preliminary engineering, right-of-way, construction engineering, and construction of arterial streets and bridges. The program includes transportation comprehensive plans, streets, bridges, sidewalks, traffic control devices, widening, and lane additions. One-quarter percent real estate excise tax (REET) are used to fund projects. 2021-2022 Accomplishments • Completed Annual Overlay and Repair and Annual Signal programs in 2021 and 2022. Strategic Plan Goals 1, 3 & 5 • Completed Annual Bridge Inspections and Repair Program in 2021 and 2022. Strategic Plan Goals 1, 3 & 5 • Completed construction of Boeing Access Road over Airport Way Seismic Retrofit Project. Strategic Plan Goals 1, 3 & 5 • Substantially completed construction of the West Valley Highway. Strategic Plan Goals 1, 3 & 5 • Achieved full funding for $32 million 42nd Ave Bridge Replacement & completed 30% design. Strategic Plan Goals 1, 3 & 5 • Received $989,000 in grant funding to support Green River Trail Improvements. Strategic Plan Goals 1, 3 & 5 • Began Transportation Element of Comprehensive Plan. Strategic Plan Goals 1, 3 & 5 • Hired Project Director to oversee Environmental Impact Statement for Allentown Truck Reroute; contracted with consultant to lead study. Strategic Plan Goals 1, 3 & 5 2023-2024 Outcome Goals • Improve capacity, safety, and condition of arterial streets. 2023-2024 Indicators of Success • Complete Annual Overlay and Repair and Annual Signal programs in 2023 and 2024. • Complete Annual Bridge Inspections and Repair Program for 2023 and 2024. • Complete 100% design of the 42nd Ave S Bridge Replacement Project. • Complete construction of Green River Trail Improvements. • Complete the Transportation Element of the Comprehensive Plan. • Complete Environmental Impact Statement for Allentown Truck Reroute. • Complete construction of Southcenter Blvd/65th Ave Traffic Signal. 181 Revenue and Expenditure Summary Bridges & Arterial Street Fund Capital Projects Actual Budget 1 Percent Change 2020 2021 Projected 2022 2022 2023 2024 2022-2023 2023-2024 Operating Revenue General Revenue 559,451 -52.6% 243.9% Public Records Request 915 - 86 UtilityTaxes- SolidWaste $ - $ 1,047,023 $ 1,131,102 $ 800,000 $ 490,000 $ 1,100,000 -38.8% 124.5% Parking Tax 199,524 488,144 670,870 400,000 600,000 600,000 50.0% 0.0% Real Estate Excise Tax (REET) 320,567 1,516,767 1,097,301 500,000 500,000 500,000 0.0% 0.0% Tech Fee - - 12,504 - - - 0.0% Traffic Counts Total General Revenue 520,091 3,051,933 2,911,777 1,700,000 1,590,000 2,200,000 -6.5% 38.4% Miscellaneous Revenue 44,829 22,020 40,000 50,000 130,000 130,000 160.0% Fines and Penalties 533 - - - - - 0.0% 0.0% Other Income 12,200 104,100 137,565 80,000 80,000 80,000 0.0% 0.0% Investment Earnings 13,462 933 8,284 30,000 5,000 5,000 -83.3% 0.0% Total Miscellaneous Revenue 26,195 105,033 145,849 110,000 85,000 85,000 -22.7% 0.0% Total Operating Revenue 546,286 3,156,966 3,057,626 1,810,000 1,675,000 2,285,000 -7.5% 36.4% Capital Project Revenue 1,400,000 1,500,000 15,725,000 7.1% 948.3% Overlay & Repair 485,692 Traffic Impact Fees 406,730 251,088 273,342 161,000 200,000 200,000 24.2% 0.0% Franchise Fees - - - - 75,000 450,000 0.0% 500.0% Grant Revenues 1,380,699 1,261,113 5,951,902 6,400,000 2,779,000 16,225,000 -56.6% 483.8% State Entitlements 137,423 150,215 145,960 140,000 144,800 144,800 3.4% 0.0% Total Capital Project Revenue 1,924,852 1,662,416 6,371,204 6,701,000 3,198,800 17,019,800 -52.3% 432.1% Transfers In - General Fund - 1,666,850 1,300,000 1,700,000 - - -100.0% 0.0% Total Revenue 2,471,138 6,486,232 10,728,830 10,211,000 4,873,800 19,304,800 -52.3% 296.1% Capital Projects Salaries & Benefits (Overhead) 271,012 203,837 - 343,099 162,662 559,451 -52.6% 243.9% Public Records Request 915 - 86 - - - 0.0% 0.0% Wetland Monitoring 35,417 21,413 5,000 60,000 60,000 70,000 0.0% 16.7% 11B Channelization Study 19,920 - - - - - 0.0% 0.0% Traffic Calming/Res Safety 3,368 82 - - - - 0.0% 0.0% Traffic Counts 5,300 10,550 19,225 - - - 0.0% 0.0% Annual Traffic Signals 44,829 22,020 40,000 50,000 130,000 130,000 160.0% 0.0% Transportation Element of Comp Plan 1,338 - 397,000 - 300,000 70,000 0.0% -76.7% TUC Pedestrian/Bicycle Bridge 8,814 38,593 - - - - 0.0% 0.0% Boeing Access Rd Bridge/Airport Wy 855,939 1,114,766 11,559 - - - 0.0% 0.0% S 196th/200th St Bridge 1,304 - - - - - 0.0% 0.0% 42nd Ave S Bridge Replacement 97,489 450,591 454,933 1,400,000 1,500,000 15,725,000 7.1% 948.3% Overlay & Repair 485,692 1,280,300 1,650,000 1,400,000 1,400,000 1,400,000 0.0% 0.0% Bridge Inspections 32,929 31,812 75,000 75,000 200,000 205,000 166.7% 2.5% Strander Blvd Extension 625,428 - - - - - 0.0% 0.0% West Valley Hwy (I-405-Strander Blvd) 455,825 327,983 4,498,000 3,200,000 - - -100.0% 0.0% Boeing Access Rd Bridge Rehab 16 - - - - - 0.0% 0.0% S 144th St Phase II (42nd Ave S - 11B) 161 - - - - - 0.0% 0.0% 42nd Ave Bridge Emergency Repair - 192,984 62,746 - - - 0.0% 0.0% ADA Improvements - 16,103 35,000 35,000 100,000 50,000 185.7% -50.0% Allentown Truck Reroute - 27,200 300,000 1,300,000 900,000 - -30.8% -100.0% S 144th St Bridge - Sidewalks - - 4,000 - - - 0.0% 0.0% Green River Trail Improvements - - 287,589 1,200,000 1,297,000 - 8.1% -100.0% Southcenter Blvd/65th Ave Signal - - - 100,000 100,000 1,000,000 0.0% 900.0% APE/Industry Dr Intersection - - - 144,000 - - -100.0% 0.0% Total Capital Projects 2,945,696 3,738,235 7,840,139 9,307,099 6,149,662 19,209,451 -33.9% 212.4% Transfers Out - General Fund 190,106 485,000 - - - - 0.0% 0.0% Total Expenditures 3,135,802 4,223,235 7,840,139 9,307,099 6,149,662 19,209,451 -33.9% 212.4% Beginning Fund Balance 2,083,854 1,419,191 3,682,188 3,682,188 6,570,880 5,295,018 78.5% -19.4% Change in Fund Balance (664,663) 2,262,998 2,888,691 903,901 (1,275,862) 95,349 -241.2% -107.5% Ending Fund Balance (Net Working Capital) $ 1,419,191 $ 3,682,188 $ 6,570,880 $ 4,586,089 $ 5,295,018 $ 5,390,367 15.5% 1.8% 182 Salary and Benefit Details Bridges & Arterial Streets Position Description 2022 FTE 2023 FTE 2023 Budget Salaries Benefits 2204 FTE 2204 Budget Salaries Benefits Senior Program Manager 1 1 $ 147,480 $ 38,606 1 $ 155,352 $ 40,263 Transportation Project Manager 1 1 130,668 53,245 1 138,624 54,997 EIS Project Director 1 1 111,240 31,423 1 9,270 2,961 Solid Waste Contract Coordinator 0 0 - - 1 108,276 49,708 Department Total 3 3 $ 389,388 $ 123,274 4 $ 411,522 $ 147,929 General Ledger Code Details Revenues GL Account Code Account Description Actual 2020 2021 Projected 2022 2022 Budget 2023 2024 Operating Revenues PW104100-316451 Utility Tx -Solid Waste Streets $ - $ 1,047,023 $ 1,131,102 $ 800,000 $ 490,000 $ 1,100,000 PW104100-318120 Parking Tax 199,524 488,144 670,870 400,000 600,000 600,000 PW104100-318350 REET2- Second Quarter Percnt 320,567 1,516,767 1,097,301 500,000 500,000 500,000 PW 104100-321910 Franchise Fees -- - - 75,000 450,000 PW104100-322901 Oth Non -BL -Tech Fee -- 12,504 - - - PW104100-336071 Multimodal Transportation -City 24,965 25,148 25,000 - 24,800 24,800 PW104100-336087 MVFT Cities 112,458 125,067 120,960 140,000 120,000 120,000 PW 104100-359700 Penalty -Parking Tax 533 - - -- - PW104100-361110 Investment Interest 13,462 933 8,284 30,000 5,000 5,000 Total Operating Revenues 671,508 3,203,081 3,066,021 1,870,000 1,814,800 2,799,800 PW104100-333202 DOT Indirect Fed Grant 1,113,845 1,261,113 2,901,793 - 1,740,000 225,000 PW104100-333203 Federal Grant -DOT -- - 1,400,000 - - PW104100-334037 WSDOTReg Mobility Grant -- - 900,000 - - PW104100-334039 State Grant-Transp Projects 266,854 - 2,650,110 4,100,000 1,039,000 16,000,000 PW 104100-334041 Complete Streets-Transplmp Brd -- 400,000 - - - PW104100-345840 Traffic Impact Fees 406,731 251,088 273,342 161,000 200,000 200,000 PW104100-367120 Plan/Development Contributions -- 13,065 50,000 50,000 50,000 PW104100-367121 Concurrency Fees 12,200 104,100 124,500 30,000 30,000 30,000 Total Capital Project Revenues 1,799,630 1,616,301 6,362,810 6,641,000 3,059,000 16,505,000 PW104100-730000 Transfer In from General Fund - 1,592,102 1,300,000 1,700,000 - - PW104100-730301 Transfer In from 301 - 74,748 - -- - Total Revenues $ 2,471,138 $ 6,486,232 $ 10,728,830 $ 10,211,000 $ 4,873,800 $ 19,304,800 183 Expenses GL Account Code PW104100-511000 PW104100-513000 PW104100C-511000 PW104200-511000 PW104800C-511000 Account Description Salaries Overtime Salaries Salaries Salaries Actual 2020 2021 $ 254,820 $ 204,765 41 - 64,406 109,210 6,667 - - 3,560 Projected 2022 $ 66,442 - 158,537 3,302 191,440 2022 $ - - - - 258,434 Budget 2023 $ 111,240 - - - 278,148 2024 $ 117,546 - - - 293,976 Total Salaries & Wages 325,934 317,535 419,721 258,434 389,388 411,522 PW104100-521000 FICA 19,300 15,401 5,075 - 8,510 8,992 PW104100-523000 PERS 32,870 23,494 6,810 - 11,673 12,459 PW104100-524000 Industrial Insurance 3,678 2,339 1,100 - 344 723 PW 104100-524050 Paid Family & Med Leave Prem 502 383 130 - 179 188 PW104100-525000 Medical, Dental, Life, Optical 1,930 1,108 229 - - 395 PW104100-525097 Self -Insured Medical & Dental 38,788 27,632 9,502 - 10,717 29,912 PW104100C-521000 FICA 4,894 8,571 12,087 - - - PW104100C-523000 PERS 8,309 13,429 16,250 - - - PW104100C-524000 Industrial Insurance 1,111 2,084 1,571 - - - PW104100C-525000 Medical, Dental, Life, Optical 497 533 332 - - - PW104100C-525097 Self -Insured Medical & Dental 9,256 22,819 27,393 - - - PW104200-521000 FICA 500 - 246 - - - PW104200-523000 PERS 857 - 339 - - - PW104200-524000 Industrial Insurance 14 (1) 10 - - - PW104200-525000 Medical, Dental, Life, Optical 73 - 6 - - - PW104200-525097 Self -Insured Medical & Dental 562 - 400 - - - PW104800C-521000 FICA - - 14,482 19,757 21,278 22,489 PW104800C-523000 PERS - - 19,623 25,362 29,189 31,158 PW104800C-524000 Industrial Insurance - - 965 677 2,826 2,967 PW 104800C-524050 Paid Family & Med Leave Prem - - 412 366 447 470 PW104800C-525000 Medical, Dental, Life, Optical - - 1,178 2,277 1,284 1,348 PW 104800C-525097 Self -Insured Medical & Dental - - 25,981 36,226 36,828 36,828 Total Personnel Benefits 123,143 117,790 144,121 84,665 123,274 147,929 PW 104100-531003 Operating Supplies 376 352 - - - - PW104100-531004 Event Food - - 33 - - - PW104100-532002 Maintenance Supplies 177 - - - - - PW104100-532004 Irrigation Supplies - 69 - - - - PW104100C-531004 Event Food - - 13 - - - PW104640-535004 Traffic Control Devices/Tools - 22,020 18,876 - - - Total Supplies 553 22,441 18,922 - - - PW104100-541000 Professional Services 538,305 (163,084) 300,000 300,000 - - PW104100-541006 Consulting Services 75,443 194,539 - - - - PW104100-541007 Contracted Services 25,670 296,890 33,304 - 1,340,000 525,000 PW104100-541010 Inspection Services & Permits 9,859 11,611 - - - - PW104100-544001 Legal & Public Notices 2,705 1,270 4 - - - PW104100-547026 Surface Water utility 2,795 - - - - PW 104100-548002 Maintenance Services 167,412 - - - - PW104100C-541000 Professional Services - - 596 - - - PW104100C-541007 Contracted Services 204,900 197,404 147,480 - - - PW104100C-544001 Legal & Public Notices 274 1,306 - - - - PW104200-541000 Professional Services 18,508 - 59,204 60,000 - - PW104200-541006 Consulting Services 4,214 - - - - - PW104200-541007 Contracted Services 16,737 21,747 - - - - PW104200-541010 Inspection Services & Permits 10,524 - - - - - PW104300-548001 Repair services 246,105 737,779 850,000 1,425,000 - - PW104300-548008 Non -Capital Improvements - - - - 1,400,000 1,400,000 PW104500-541007 Contracted Services - 1,067,799 - - - - PW104500-548000 Repair & Maint Services - (1,039,468) - - - - PW104500-548001 Repair services - 180,564 - - - - PW104500C-548001 Repair services - - 1,392 - - - PW104610-548001 Repair services 9,417 60,435 - - - - PW104640-541007 Contracted Services - 99,850 - - - - PW104640-548000 Repair & Maint Services 47,594 - - - - - PW104640-548001 Repair services - 37,419 - - - - PW104640-548002 Maintenance Services - 31,244 - - - - PW104700-541007 Contracted Services - 8,739 - - - - Total Services & Passthrough Pmts 1,380,462 1,746,043 1,391,981 1,785,000 2,740,000 1,925,000 184 Expenses 185 Actual Projected Budget GL Account Code Account Description 2020 2021 2022 2022 2023 2024 PW104100C-565000 Construction Projects 508,646 665,327 1,251,924 2,244,000 1,297,000 - PW104200C-565000 Construction Projects - - - - 100,000 1,000,000 PW104200C-565002 Roadway - - - 1,300,000 - - PW104300C-565000 Construction Projects - - 3,127,470 2,200,000 - - PW104300C-565005 Traffic Control Devices - - 1,265 - - - PW104500C-565000 Construction Projects - - 253,518 1,400,000 1,500,000 15,725,000 PW104500C-565005 Traffic Control Devices - - 52,978 - - - PW104610C-565000 Construction Projects - - 251,765 - - - PW104630C-565000 Construction Projects - - 189,528 - - - PW104640C-565000 Construction Projects - - 590,107 - - - PW104700C-565000 Construction Projects - - 146,838 - - - PW104800C-564000 Machinery & Equipment - - - 35,000 - - PW104800C-565000 Construction Projects 606,959 869,098 - - - - Total Capital Expenditures 1,115,605 1,534,425 5,865,394 7,179,000 2,897,000 16,725,000 PW104100-750301 Transfer Out to 301 190,106 485,000 - - - - Total Expenditures $ 3,135,802 $ 4,223,235 $ 7,840,139 $ 9,307,099 $ 6,149,662 $ 19,051,467 185 186 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 - 2028 RESIDENTIAL STREETS 103 Fund CIP **Other After Six Page # PROJECT TITLE 2023 2024 2025 2026 2027 2028 TOTAL Sources Years 2 S 119th St Bridge/ 42nd Ave S Raised C 250 0 0 0 0 0 250 175 0 3 Traffic Calming/Residential Safety 650 575 650 650 650 650 3,825 1,425 650 4 S 152nd St Safe Routes to School 4,015 0 0 0 0 0 4,015 3,300 0 5 46th Ave S Safe Routes to School 510 2,070 0 0 0 0 2,580 2,064 0 6 Macadam Rd South Complete Street 0 500 3,100 0 0 0 3,600 3,250 0 7 42nd Ave S Phase IV (S 139 - S 131) 0 0 0 0 0 0 0 0 5,590 Grand Total 5,175 3,145 3,750 650 650 650 14,020 9,939 6,240 " Denotes other funding sources, grants, or mitigation. Changes from 2021 to 2023 CIP: Additions S 119th St Bridge/ 42nd Ave S Raised Crosswalk and RRFB 2023 - 2028 Capital Improvement Program 1 187 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: S 119th St Bridge/ 42nd Ave S Raised Crosswalk and RRFB Project No. 92210301 Install raised crosswalk, curb bulbs, and a Rectangular Rapid Flashing Beacon on 42nd Ave S at the DESCRIPTION: intersection of the S 119th street pedestrian bridge. JUSTIFICATION: Enhance safety for pedestrians crossing at S 119th Street/42nd Ave S and encourages transportation choices for the neighborhood. STATUS: MAINT. IMPACT: New crosswalk and pedestrian flashing beacon will need to be maintained. COMMENT: Residential improvements and traffic calming features to reduce speeds and improve pedestrian and bicycle safety. Grants submitted to WSDOT and TIB for 2023/2024 funding. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Design 30 30 Land (R/W) 0 Const. Mgmt. 35 35 Construction 185 185 TOTAL EXPENSES 0 0 250 0 0 0 0 0 0 250 FUND SOURCES Proposed Grant 175 175 Awarded Grant 0 Mitigation Expected 0 103 Fund Balance 0 0 75 0 0 0 0 0 0 75 TOTAL SOURCES 0 0 250 0 0 0 0 0 0 250 1 88 2023 - 2028 Capital Improvement Program 2 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Traffic Calming/Residential Safety Improvements Project No. 80010301 Programmatic approach to addressing neighborhood traffic concerns through a variety of methods. DESCRIPTION: Residential street improvements with sidewalks, safety improvements, and bike facilities. JUSTIFICATION: Neighborhood revitalization by improving residential streets. STATUS: Future candidates are listed in the citywide comprehensive update and safety -based prioritization of residential street improvements, sidewalks, and bike lanes. MAINT. IMPACT: Varies, depends on treatment(s) used. COMMENT: Residential improvements and traffic calming features to reduce speeds and improve pedestrian and bicycle safety such as the speed cushions, RRFB crossings, LED enhanced signs, Radar driver feedback signs, etc. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Design 7 100 155 155 155 155 155 155 155 1,192 Land (R/W) 0 Const. Mgmt. 0 Construction 93 300 495 420 495 495 495 495 495 3,783 TOTAL EXPENSES 100 400 650 575 650 650 650 650 650 4,975 FUND SOURCES ARPA 100 400 400 400 500 Awarded Grant 0 Proposed Grant 250 175 250 250 250 250 250 1,675 Mitigation Expected 0 ARPA Funding 100 400 0 0 400 400 400 400 400 2,500 TOTAL SOURCES 200 800 650 575 650 650 650 650 650 5,475 2023 - 2028 Capital Improvement Program 3 189 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: S 152nd St Safe Routes to School Project No. 91710303 DESCRIPTION: Install curb, gutter, and sidewalks on both sides of S 152nd St, including widening pavement width by three feet to construct an on -street parking lane as a buffer between the roadway and sidewalk on the north side. JUSTIFICATION: Enhance safety for students walking to Foster High School, Showalter Middle School, and Thorndyke Elementary School and encourage transportation choices for the neighborhood. STATUS: Design funded, construction pending SRTS grant funding. MAINT. IMPACT: New sidewalk and pavement will need to be maintained. COMMENT: Sound Transit System Access Fund Grant of $369k for design. Apply for SRTS grant in 2021 for construction. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES F Project Location _-ti W©air� INO _ �� -,to PAL Design 453 N. .,,,,, ., 453 Land (R/VV) II l 15 � t II .„, vr,_.,,,„ .� 15 Const. Mgmt. 96 400 > > NN ,„, 3 m ,, y65t /`'�� /�� R46 400 Construction 1 3,600 n .: D �� �; N • 47 S , +�1 3,600 TOTAL EXPENSES 0 453 4,015 0 0 0 0 0 0 4,468 FUND SOURCES 5160 St �,�►r_ -:-..- Awarded Grant 369 369 Proposed Grant 3,200 - 3,200 Solid Waste Utility Tax 100 100 Surface Water Fund 84 84 103 Fund Balance 0 715 0 0 0 0 0 0 715 TOTAL SOURCES 0 453 4,015 0 0 0 0 0 0 4,468 90 2023 - 2028 Capital Improvement Program 4 F Project Location _-ti W©air� INO _ �� -,to PAL • , w 1�1T !—I� ',NV N. .,,,,, ., II l � � t II .„, vr,_.,,,„ .� 96 N $ 144 $L � > > NN ,„, 3 m ,, y65t /`'�� /�� R46 1 n .: D �� �; N • 47 S , +�1 0• L r1 Is w�' Amu I 1 ss St i vm��gNO�h �\\---,,i, hes N�1"T� . d1 C� i GIS ��.� 5160 St �,�►r_ -:-..- 90 2023 - 2028 Capital Improvement Program 4 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: 46th Ave S Safe Routes to School Project No. 91710301 Install curb, gutter, and sidewalk on the west side of 46th Avenue South. Install a curb bulb -out at DESCRIPTION: the southeastern corner of 46th Ave S and S 144th St and a raised crosswalk on S 144th St with pedestrian -activated flashing beacons. JUSTIFICATION: Enhance safety for students walking to Foster High School and Showalter Middle School and encourages transportation choices for the neighborhood. STATUS: RRFB at 46th Ave S & S 144th St Intersection in 2019 as part of the Neighborhood Traffic Calming Program. MAINT. IMPACT: New sidewalk, pavement, and pedestrian flashing beacon will need to be maintained. COMMENT: Safe Routes to School grant submitted in April 2018, but unsuccessful. Apply for SRTS grant for design in 2020 and in 2022 for construction. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Project Location `;INVEltr 611% - )' '',/, AP e, 32 Ave x i NV Design A,, 270 270 Land (R/W) L. 240 Ai" r/l. /iffrA rortA 240 Const . Mgmt. 7 4q I St 270 1111§ 6a 1 270 Construction o f \� a r., ,1 ��� , rho 7�A,� 1,800 st 4r�" ' ��`"T�eip- 43 �iGIS 1,800 TOTAL EXPENSES 0 0 510 2,070 0 0 0 0 0 2,580 FUND SOURCES Awarded Grant 0 Proposed Grant 408 1,656 2,064 Mitigation Actual 0 Mitigation Expected 0 103 Fund Balance 0 0 102 414 0 0 0 0 0 516 TOTAL SOURCES 0 0 510 2,070 0 0 0 0 0 2,580 2023 - 2028 Capital Improvement Program 5 191 Project Location `;INVEltr 611% - )' '',/, AP e, 32 Ave x i NV A,, IP rd 1 , L. 01 Ai" r/l. /iffrA rortA VINIEris UMW VIIIIIIIR .� 7 4q I St 1111§ 6a 1 Van ��- s,56st o f \� a r., ,1 ��� , rho 7�A,� st 4r�" ' ��`"T�eip- 43 �iGIS inalMil S 160 St at Tukw9le Pkwy ' ( - 2023 - 2028 Capital Improvement Program 5 191 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Macadam Rd South Complete Street Project No. 91710302 Construction of a complete street design for Macadam Rd South between South 144th St and S 150th St. DESCRIPTION: The project will require roadway widening and re-channelization to add 5 -foot bike lanes and 5 -foot sidewalks on both sides of the roadway, and includes illumination, curb, and storm drainage. JUSTIFICATION: Enhance safety for students walking to Foster High School and Showalter Middle School and encourages STATUS: transportation choices for the neighborhood. MAINT. IMPACT: New sidewalk and pavement will need to be maintained. WSDOT Pedestrian/Bicycle grant submitted in April 2018, but unsuccessful. Match will be the Water COMMENT: Improvements. Apply for same grant in 2020 for design and 2022 for construction. Sidewalk on East side of roadway completed in 2022. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Project Location nrs"�g ` ,p 1, Design 400 N. iiii 400 Land (R/W) 11 1 Ai* 100 Wi di" _�� 100 Const . Mgmt. 5744 St It m a la - 47 S, 400 400 Construction 400 ADP 2,700 3,100 TOTAL EXPENSES 0 400 0 500 3,100 0 0 0 0 4,000 FUND SOURCES Awarded Grant 0 Proposed Grant 320 450 2,800 3,570 Mitigation Actual 0 Mitigation Expected 0 Fuel Tax 0 80 0 50 300 0 0 0 0 430 TOTAL SOURCES 0 400 0 500 3,100 0 0 0 0 4,000 1 92 2023 - 2028 Capital Improvement Program 6 Project Location nrs"�g ` ,p 1, �\�,••�, a�•l/ NV N. iiii 1113 11 1 Ai* Wi di" _�� 9 warmen WMSt V���' MIT 5744 St It m a la - 47 S, ADP imalUll' .1..., ', fa Mkw'laPkwy I - 1 92 2023 - 2028 Capital Improvement Program 6 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 - 2028 BRIDGES & ARTERIAL STREETS 104 Fund CIP "Other After Six Page # PROJECT TITLE 2023 2024 2025 2026 2027 2028 TOTAL Sources Years 9 42nd Ave S Bridge Replacement 1,500 15,725 13,500 0 0 0 30,725 30,725 0 10 Allentown Truck Reroute 900 0 0 0 0 0 900 0 0 11 Green River Trail Improvements 1,297 0 0 0 0 0 1,297 989 0 12 Annual Overlay and Repair Program P 1,400 1,400 1,400 1,400 1,500 1,500 8,600 0 1,650 13 Annual Bridge Inspections and Repairs P 200 205 215 220 230 235 1,305 0 240 14 ADA Improvements P 100 50 50 50 50 50 350 0 50 15 Annual Traffic Signal Program P 130 130 130 130 150 150 820 0 150 16 Wetland & Environmental Mitigation P 60 70 70 70 70 70 410 0 70 17 Transportation Element of Comp Plan 300 0 0 0 0 0 300 240 650 18 S 119th St Pedestrian Bridge Painting 0 200 0 0 0 0 200 0 0 19 Southcenter Blvd/65th Ave S Signal * 100 1,000 0 0 0 0 1,100 1,100 0 20 APE/Minkler Blvd Intersection * 0 0 144 1,570 0 0 1,714 1,320 0 21 S 144th St Bridge - Sidewalks 0 0 0 579 2,690 0 3,269 2,500 0 22 APE/Industry Dr Intersection * 0 0 85 657 0 0 742 571 0 23 S 133 St/SR599 Intersection * 0 0 0 0 0 350 350 0 2,070 24 Minkler Blvd (APW - S/C Pkwy) * 0 0 0 0 300 2,252 2,552 2,600 0 25 E Marginal Way (BAR - S 112 St) * 0 0 50 0 0 0 50 16 3,300 S 140th St Intersection Improvements 0 0 0 0 0 0 0 0 1,400 TUC/TOD Pedestrian Improvements 0 0 0 0 0 0 0 0 4,250 Tukwila Intl Blvd Phase IV * 0 0 0 0 0 0 0 0 5,050 Tukwila Intl Blvd/S 116th Wy/SR599 0 0 0 0 0 0 0 0 4,675 Traffic Signal Interconnect Program * 0 0 0 0 0 0 0 0 3,000 S 168 St (S/C Pkwy - APE) 0 0 0 0 0 0 0 0 23,244 Southcenter Blvd (1-5 - 61st Ave Br) 0 0 0 0 0 0 0 0 20,000 Rockery Replacement Program 0 0 0 0 0 0 0 0 525 S 180 St/Andover Pk W Intersection 0 0 0 0 0 0 0 0 235 S 143 St (Interurban - Duwamish) 0 0 0 0 0 0 0 0 100 Grand Total 5,987 18,780 15,644 4,676 4,990 4,607 54,684 40,061 70,659 Changes from 2021 to 2023 CIP: Additions: Allentown Truck Reroute Deleted: West Valley Hwy (1-405 - Strander Blvd) BAR over Airport Way Seismic Retrofit 2023 - 2028 Capital Improvement Program * Traffic Impact Fee List Projects (fees must be used within 10 years). ** Denotes other funding sources, grants, or mitigation. P - Preservation accounting codes per GASB 34 Project sheets scheduled beyond 2028 can be found in the City's website under Public Works Capital Improvement Program. 193 194 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: 42nd Ave S Bridge Replacement Project No. 91810404 DESCRIPTION: Design and construct a replacement structure for the existing 42nd Ave S Bridge near the Tukwila Community Center. JUSTIFICATION: The current bridge has a sufficiency rating of 7.6 (out of 100), is load restricted for AASHTO Type 3 trucks and is structurally deficient. Truck speed was reduced to 15 mph in 2018, and reduced to one lane in 2021. STATUS: The project is currently in the design phase, with 30% design complete. Project construction is anticipated to begin in early 2024 and be complete by end of 2025. MAINT. IMPACT: New bridge. Council approved 30% design with City funding of $1 M. The City has secured remaining project costs through COMMENT: grants- $1.5M in Surface Transportation Program funding (13.5% match), $12M in Local Programs funding (no match), and $17M in Move Ahead Washington funding (no match). FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Project Location I ♦ -- --- r :0 Design 568 1,040 1,000 2,608 Land (R/W) 200 �.< �y 181, • • 200 Const. Mgmt. % 4 300 2,000 1,800 ' L-. S 12= 4,100 Construction S1 SL•1,30 w 13,725 11,700 25,425 TOTAL EXPENSES 568 1,040 1,500 15,725 13,500 0 0 0 32,333 FUND SOURCES PSRC Grant 145 900 455 1,500 Local Bridge Grant 6,000 6,000 12,000 MAWA Grant 9,500 7,500 17,000 Congressional Funds 1,045 225 1,270 Solid Waste Utility Tax 423 140 563 City Oper. Revenue 0 0 0 TOTAL SOURCES 568 1,040 1,500 15,725 13,500 0 0 0 0 32,333 2023 - 2028 Capital Improvement Program 195 Project Location I ♦ -- --- r :0 7S itw \VOL �.< �y 181, • • ��, 11'11, % 4 q ' L-. S 12= S1 SL•1,30 w St ,��Qa 6`��♦ 2023 - 2028 Capital Improvement Program 195 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Allentown Truck Reroute Project No. 92110405 Preparation of an Environmental Impact Statement (EIS) that will consider rerouting the freight truck traffic that DESCRIPTION: currently uses surface streets in Tukwila's Allentown neighborhood to access BNSF Railway Company's South Seattle Intermodal Facility. The City has committed to addressing the Allentown community's ongoing concerns about the adverse effects of JUSTIFICATION: truck traffic from BNSF's intermodal facility on the Allentown neighborhood — e.g. noise, vibration, truck emissions, and the safety of pedestrians and bicyclists. In 2021, City Council allocated $1.2 Million for the EIS. Using that budget, the City hired a project manager, who STATUS: has reviewed documentation from the City's past truck reroute efforts for Allentown, established a working relationship with the Allentown community, and coordinated the hiring of a consultant team. Consultant work on the project is expected to begin in October of 2022, and will take approximately 18 to 24 months to complete. MAINT. IMPACT: Because the project is an environmental study, no maintenance impacts are expected. The project has been coordinated with other City efforts in Allentown, including the 42nd Ave. S Bridge COMMENT: replacement, the Allentown traffic calming project, and overlay work. Discussion of these efforts has been included in regular community engagement meetings at the TCC to ensure a regular flow of information to Allentown residents and businesses, and to encourage public buy -in of City projects. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Project Location `,.., -; mss ♦� I �..____� Bce it cces '\\� ' �� Design 427 600 600 IN 4101 1,627 Land (R/W) "45 Q 1 i ® ®ti 1 111 1 s 0 Const. Mgmt. i St.rally "to Sty 0 Construction 0 TOTAL EXPENSES 427 600 600 0 0 0 0 0 0 1,627 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual BNSF 0 Mitigation Expected 0 Council Allocation 427 300 900 0 0 0 0 0 0 1,627 TOTAL SOURCES 427 300 900 0 0 0 0 0 0 1,627 196 2023 - 2028 Capital Improvement Program Project Location `,.., -; mss ♦� I �..____� Bce it cces '\\� ' �� IN 4101 "45 Q 1 i ® ®ti 1 111 1 s i St.rally "to Sty 196 2023 - 2028 Capital Improvement Program CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Green River Trail Improvements Project No. 91810403 Construct a widened trail section between the west landing of the Southcenter Pedestrian Bridge and the DESCRIPTION: shared use path on Christensen Road. Includes illumination, CCTV, and provides the fiber connection to the Pedestrian Bridge for operation of CCTV and communication to the light controllers and ped/bike counter. JUSTIFICATION: Wider trail section is needed to accommodate the intermingling of trail and bridge users by providing a wider trail and improved safety features. STATUS: Designed and permitted as part of the TUC Pedestrian/Bicycle Bridge. MAINT. IMPACT: Reduced pavement repairs, increased maintenance for illumination and CCTV upkeep. Project is a subset of the TUC/TOD Ped Imprvmt Project (90710405), the TUC Ped/Bike Bridge Project (90510403) and Baker Blvd Non -Motorized (91610409). All permitting and mitigation was completed as part of the Ped Bridge project. Permitting expires in 2022, delays past this date would need new permit approvals. PSRC grant application in 2018 unsuccessful. Apply for ped/bike grant in 2020. COMMENT: FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES p 'N Project Location " ' ,5',665� \!'����� -- ao�,� !! St 4b�},_te'—.5 Design 1 87605[ • a \U, 0 Land (R/W) — - 0 Const. Mgmt. > rreox * or 2 C. 235 upland or 235 Construction 1,062 rnrandor � 1,062 TOTAL EXPENSES 0 0 1,297 0 0 0 0 0 0 1,297 FUND SOURCES TAP Grant 989 989 Proposed Grant 0 Mitigation Actual 0 Traffic Impact Fees 0 Parking Tax 0 0 308 0 0 0 0 0 0 308 TOTAL SOURCES 0 0 1,297 0 0 0 0 0 0 1,297 2023 - 2028 Capital Improvement Program 197 p 'N Project Location " ' ,5',665� \!'����� -- ao�,� !! St 4b�},_te'—.5 1 87605[ • a \U, �� T kWlla Pkwy 41 — - � I1 tInkler 91Hd > rreox * or 2 C. ) upland or 10 rnrandor � S siaoer 2023 - 2028 Capital Improvement Program 197 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Annual Overlay and Repair Program Project No. 80010401 DESCRIPTION: Select, design and construct asphalt and concrete pavement overlays of arterial and residential streets. JUSTIFICATION: Preserve and maintain the street structure in a safe and useable state by resurfacing before failure which also minimizes costs. Some individual sites may be coordinated with water, sewer, and surface water projects. STATUS: Each year various sections of roadway throughout the City are designed and constructed for asphalt overlay. MAINT. IMPACT: Reduces annual maintenance. COMMENT: Ongoing project. Only one year actuals shown in first column. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Design 316 150 150 150 150 150 150 150 150 1,516 Land (R/W) 0 Const. Mgmt. 43 200 200 200 200 200 200 200 200 1,643 Construction 970 1,050 1,050 1,050 1,050 1,050 1,150 1,150 1,300 9,820 TOTAL EXPENSES 1,329 1,400 1,400 1,400 1,400 1,400 1,500 1,500 1,650 12,979 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Solid Waste Utility Tax 1,329 1,400 1,400 1,400 1,400 1,400 1,500 1,500 1,650 12,979 TOTAL SOURCES 1,329 1,400 1,400 1,400 1,400 1,400 1,500 1,500 1,650 12,979 1 98 2023 - 2028 Capital Improvement Program CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Annual Bridge Inspections and Repairs Project No. 7001402 DESCRIPTION: Ongoing program of bi-annual inspections, repairs, painting and rehabilitation of the 24 City vehicle and pedestrian bridges. Federally required program identifies safety or repair needs in the early stages to minimize hazards and JUSTIFICATION: costs. The number of bridge inspections necessary each year can vary year to year. Inspection frequencies vary from bridge to bridge and King County has provided some inspection services. STATUS: Construction projects will be determined from inspection reports and noted deficiencies/problems. MAINT. IMPACT: Reduces maintenance costs. COMMENT: Ongoing project, only one year actuals are shown in the first column. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Inspections 35 40 110 115 120 125 130 135 140 950 Land (R/W) 0 Const. Mgmt. 15 15 15 15 15 15 15 105 Construction 75 75 80 80 85 85 85 565 TOTAL EXPENSES 35 40 200 205 215 220 230 235 240 1,620 FUND SOURCES Awarded Grant Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Parking Tax 35 40 200 205 215 220 230 235 240 1,620 TOTAL SOURCES 35 40 200 205 215 220 230 235 240 1,620 Project Location: Entire System 2023 - 2028 Capital Improvement Program 199 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Americans with Disabilities Act (ADA) Improvements Project No. 91510405 DESCRIPTION: Construct ADA compliant upgrades to City infrastructure in conjunction with a City developed plan. JUSTIFICATION: The enforcement of ADA laws and standards was delayed pending legal challenges and studies. Recent court rulings now mandate ADA compliance. The City must provide upgrades with most construction projects. STATUS: Provide annual funding to construct improvements as necessary. Began the ADA Transition Plan in 2016 with adoption in 2017. The goal is to resolve ADA compliance issues within a reasonable time period. MAINT. IMPACT: Negligible. COMMENT: Project will be ongoing until City facilities and infrastructure meet ADA requirements. This will also include ADA compliance by utilities and private development. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Design 35 5 5 5 5 5 5 5 70 Land (R/W) 0 Const. Mgmt. 5 5 5 5 5 5 5 35 Construction 90 40 40 40 40 40 40 330 TOTAL EXPENSES 0 35 100 50 50 50 50 50 50 435 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Traffic Impact Fees 0 Parking Tax 0 35 100 50 50 50 50 50 50 435 TOTAL SOURCES 0 35 100 50 50 50 50 50 50 435 200 2023 - 2028 Capital Improvement Program CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Annual Traffic Signal Program Project No. 80010404 DESCRIPTION: Design and construct traffic signal upgrades and repairs of signals that exceed routine maintenance work; loop replacement, head replacement, and controllers. Replace direct bury cable for existing lighting system. JUSTIFICATION: City is adding traffic signals to inventory every year. STATUS: LEDs are on a 4 to 5 year replacement cycle. Work includes adding additional signal heads, luminaires, loop repairs, and controller upgrades including signal timing and coordination plans. MAINT. IMPACT: Reduces maintenance costs. Preventative maintenance on every traffic signal is required to be completed quarterly. COMMENT: Ongoing project, only one year actuals shown in first column. Also includes concurrency modeling in 2019. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Design 15 15 50 50 50 50 50 50 50 380 Land (R/W) 0 Const. Mgmt. 0 Equipment/Const. 35 80 80 80 80 100 100 100 655 TOTAL EXPENSES 15 50 130 130 130 130 150 150 150 1,035 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Traffic Impact Fees 0 REET 15 50 130 130 130 130 150 150 150 1,035 TOTAL SOURCES 15 50 130 130 130 130 150 150 150 1,035 Project Location: Entire System 2023 - 2028 Capital Improvement Program 201 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Wetland & Environmental Mitigation Project No. Varies DESCRIPTION: Provide annual maintenance of wetland, stream, or other environmental mitigation commitments until accepted by the permitting agency. JUSTIFICATION: Some capital improvement projects have been approved contingent upon environmental mitigation requirements. Examples include: wetlands and streams. STATUS: Annual work is required to prepare mitigation reports and provide the necessary mitigation maintenance that in-house staff is unable to do in addition to their normal workload. MAINT. IMPACT: Significant annual weeding, plant replacement, and preparation of monitoring reports is required. Ongoing projects, only previous year shown in 2019. S 180th St Grade Separation wetland mitigation COMMENT: completed. Southcenter Pkwy Extension wetland and stream mitigation started in 2013. TUC Ped/Bridge & 42nd Ave S mitigation to start in 2019 with required minimum 5 year monitoring and maintenance. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Design 0 Land (R/W) 0 Const. Mgmt. 0 Repairs & Maintenance 60 70 70 70 70 70 70 480 TOTAL EXPENSES 0 0 60 70 70 70 70 70 70 480 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Proposed Mitigation 0 104 Fund Balance 0 0 60 70 70 70 70 70 70 480 TOTAL SOURCES 0 0 60 70 70 70 70 70 70 480 202 2023 - 2028 Capital Improvement Program CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Transportation Element of Comprehensive Plan Project No. 72010405 DESCRIPTION: Update Transportation Element of the Comprehensive Plan to include updated traffic model and street network plan. JUSTIFICATION: Growth Management Act transportation concurrency and traffic impact mitigations need updated traffic and capital planning. Adoption by 2024 required by Community Trade and Economic Development (CTED). Update every 8 years. Transportation Element will be coordinated with updates to Comprehensive Plan STATUS: by the Department of Community Development. Next update is scheduled for 2024. (Updated with extended time due to COVID impacts) MAINT. IMPACT: None. COMMENT: An update to the Transit Plan and incorporation of the Walk and Roll Plan (non -motorized) are included in the Transportation Element of the Comp Plan update. Also included is a Road Safety Plan. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Design 396 300 650 1,346 Land (R/W) 0 Const. Mgmt. 0 Construction 0 TOTAL EXPENSES 0 396 300 0 0 0 0 0 650 1,346 FUND SOURCES Awarded Grant 0 Proposed SS4A Grant 240 240 Mitigation 0 Impact Fees 0 Concurrency Fees 0 396 60 0 0 0 0 0 650 1,106 TOTAL SOURCES 0 396 300 0 0 0 0 0 650 1,346 2023 - 2028 Capital Improvement Program 203 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: S 119th St Pedestrian Bridge Painting Project No. 91610407 DESCRIPTION: Ongoing maintenance (painting) of the S 119th St Pedestrian Bridge in the Allentown/Duwamish neighborhoods. JUSTIFICATION: Safety or repair needs completed in the early stages minimizes hazards and costs. King County has provided some inspection and repair services. STATUS: The bridge deck was completed in 2018 with painting still outstanding. MAINT. IMPACT: Reduces maintenance costs. COMMENT: New CIP project sheet for 2021-2026. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES • Project Location \'�. 5a I..ro.s� ter All _ .. 1 IF Design IL 0 Land (R/W) Vet 4)1A-t"-"••••.4w.,J "111P1111 -A,„,„.„, ad,\l r fl, ,,,,.. 14 1 04-kk 0 Const. Mgmt. a ION 10 \' 'S 3o Ain r^! �a 10 Construction 190 190 TOTAL EXPENSES 0 0 0 200 0 0 0 0 0 200 FUND SOURCES Awarded Grant Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Parking Tax 0 0 0 200 0 0 0 0 0 200 TOTAL SOURCES 0 0 0 200 0 0 0 0 0 200 204 2023 - 2028 Capital Improvement Program • Project Location \'�. 5a I..ro.s� ter All _ .. 1 IF IL Vet 4)1A-t"-"••••.4w.,J "111P1111 -A,„,„.„, ad,\l r fl, ,,,,.. 14 1 04-kk a ION \' 'S 3o Ain r^! �a w 204 2023 - 2028 Capital Improvement Program CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Southcenter Blvd/65th Ave S Signal Project No. 90310404 DESCRIPTION: Design and construct a traffic signal at the Southcenter Boulevard/65th Avenue S intersection. JUSTIFICATION: The intersection experiences significant delay for southbound left turn movements during the PM Peak Hour. Signal warrants have been met. STATUS: New project for 2021-2026 CIP. MAINT. IMPACT: Ongoing annual maintenance. COMMENT: Project on Traffic Impact Fee list. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Project Location amm ©d30 Sti y,r- _ js �Ir . w Oil Design ♦ AtA 'I 100 100 200 Land (R/W) nu t 0 Const. Mgmt. liall 100 100 Construction 9ai . 800 x,.› wm - m . 800 TOTAL EXPENSES 0 0 100 1,000 0 0 0 0 0 1,100 FUND SOURCES m 47 5 ♦ 1.11 Awarded Grant VinnI 5 150 st m a ♦` NO G �" 0 Proposed Grant 500 �,NLT1��Mno�� 1IPS ea S 160 5t 500 Mitigation Actual 0 Traffic Impact Fees 100 500 600 City Oper. Revenue 0 0 0 0 0 0 0 0 0 0 TOTAL SOURCES 0 0 100 1,000 0 0 0 0 0 1,100 2023 - 2028 Capital Improvement Program 205 Project Location amm ©d30 Sti y,r- _ js �Ir . w Oil ♦ AtA 'I nu t liall 9ai . N s144St ' x,.› wm - m . N Npmpv, IN: m b N , m 47 5 ♦ 1.11 VinnI 5 150 st m a ♦` NO G �" S 155 t \� '''''e er r 1�� � 111 Ar"st �,NLT1��Mno�� 1IPS ea S 160 5t o `p���I�Tukwl la �1 • 2023 - 2028 Capital Improvement Program 205 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Andover Park E/Minkler Blvd Intersection * Project No. 90310405 Zone 1 DESCRIPTION: Design and construct left turn lanes on Andover Park East and reconstruct traffic signal. JUSTIFICATION: Improve safety and provide needed capacity. STATUS: Design completed to 60% in 2015. Project on hold pending additional funding. MAINT. IMPACT: Annual signal re-lamping and routine operations. COMMENT: Project is on Traffic impact fee list. Mitigation of $19,622.55 from Westfield Mall. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES ��� 3NI® �1,` Project /\/�Tl /+� $�~ Location ` , 516X569 74 a Design 118 134 S150 8t ��Tukwlia I II 252 Land (R/W) l-, 10 1* r rFN t _..d -r wTreek. inE4a Blvd 10 Const. Mgmt. IU', M /i/' Wand Dr 205 205 Construction 6f 5' i 5180 St om [)s®: t �i m m ■ rr a �L1m ` 1,365 i t GIS 1,365 TOTAL EXPENSES 118 0 0 0 144 1,570 0 0 0 1,832 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 20 20 Traffic Impact Fees 111 1,209 1,320 City Oper. Revenue 98 0 0 33 361 0 0 0 492 TOTAL SOURCES 118 0 0 0 144 1,570 0 0 0 1,832 206 2023 - 2028 Capital Improvement Program ��� 3NI® �1,` Project /\/�Tl /+� $�~ Location ` , 516X569 74 a -' r�` -40 iimiliSt S150 8t ��Tukwlia I II • .p l-, 1* r rFN t _..d -r wTreek. inE4a Blvd m m IU', M /i/' Wand Dr I 1 "� 6f 5' i 5180 St om [)s®: t �i m m ■ rr a �L1m ` i t GIS 206 2023 - 2028 Capital Improvement Program CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: S 144th St Bridge - Sidewalks Project No. 90310404 Design of pedestrian improvements to the S 144th Street bridge over 1-5, to include structural, civil, DESCRIPTION: environmental, and traffic design to obtain PS&E. Project will widen the existing pedestrian pathway on the bridge from three feet to six feet with a barrier to separate automobile and pedestrian traffic. JUSTIFICATION: Improve pedestrian safety, particularly for Foster High School and Showalter Middle School students. STATUS: Design work to determine feasibility of widening the sidewalk on the existing bridge over 1-5 and gain WSDOT approval. If feasible, construction funding will need to be identified. MAINT. IMPACT: Minimal for additional sidewalk width. COMMENT: New approach is to widen the sidewalks on the existing bridge instead of modifying the bridge to provide extra width as was originally proposed. Grant applications submitted in 2013, 2016 and 2018 were unsuccessful. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES u Project Location a \ „' �S�, m S 2: - 30 St \ ,� + bp. -1, 32 Ave �jY Design 29 579 Ns ,'♦ 608 Land (R/W) 9a � N 5 144 5t I � N N w m 0 Const. Mgmt. - �""� 1 ERE �St150 6 5¢ m I� 240 � N 4'7 240 Construction I St ilL' 01,- 4�dy s�' av S 156 St \,,,,ip cq a rAtio; f �'. 2,450 st 2,450 TOTAL EXPENSES 29 0 Si 60 5t 0 579 2,690 0 0 3,298 FUND SOURCES STP Grant 500 500 Proposed Grants 2,000 2,000 Mitigation Actual 0 Traffic Impact Fees 0 City Oper. Revenue 29 0 0 79 690 0 0 798 TOTAL SOURCES 29 0 0 0 0 579 2,690 0 0 3,298 2023 - 2028 Capital Improvement Program 207 u Project Location a \ „' �S�, m S 2: - 30 St \ ,� + bp. -1, 32 Ave �jY um s Nob ).. • AIN -140 Ns ,'♦ 9a � N 5 144 5t I � N N w m - �""� 1 ERE �St150 6 5¢ m I� - � N 4'7 +! St , se, I St ilL' 01,- 4�dy s�' av S 156 St \,,,,ip cq a rAtio; f �'. st .0 0 ���L1T ��GIS Si 60 5t T :Pkwy O :' � r��l� 2023 - 2028 Capital Improvement Program 207 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Andover Park East/Industry Dr Intersection * Project No. 99110405 Zone 1 DESCRIPTION: Design and construct traffic signal with Andover Park East left turn lanes and crosswalks. JUSTIFICATION: Signal control and left turn lanes will improve safety and provide needed capacity. STATUS: Design completed to 60% in 2015. Project on hold pending additional funding. MAINT. IMPACT: Annual signal re-lamping and routine operations. COMMENT: Project is on Traffic impact fee list. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES ; \g' Project Location =`- 515,568t\��1\ Design 104 Si 75 � �•_ 179 Land (R/W) 5160 St 1 �O 1 g- Tukwila Pkwy ILII °. •�� Mlnkler Blvd 10 • itit - 'c 10 Const. Mgmt. Upland Dr Midland Dr T6160St jI Q 86 Bsr S _ 86 Construction ® f 1 ,V4/ it 571 571 TOTAL EXPENSES 104 0 0 0 85 657 0 0 0 846 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Traffic Impact Fees 571 571 City Oper. Revenue 104 0 0 0 85 86 0 0 0 275 TOTAL SOURCES 104 0 0 0 85 657 0 0 0 846 208 2023 - 2028 Capital Improvement Program ; \g' Project Location =`- 515,568t\��1\ ®ry 405.. Si 'FJh�`�-. ��, � �•_ :156 5160 St 1 �O 1 g- Tukwila Pkwy ILII °. •�� Mlnkler Blvd �' • itit - 'c N 6- _� f IA, a, f W /0 Upland Dr Midland Dr T6160St jI Q Bsr S _ i ® f 1 ,V4/ it 1 1 Q f ro m m' 4 TO-,- t,'u E f his er 208 2023 - 2028 Capital Improvement Program CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: S 133 St/SR599 Southbound Intersection * Project No. 99510405 Zone 3 DESCRIPTION: Design and construct intersection improvements, which could include a new traffic signal or a roundabout, lighting, pedestrian facilities, and drainage. JUSTIFICATION: Intersection level of service is degrading without improvement. STATUS: Traffic Study and feasibility analysis recommended roundabout as project is in WSDOT limited access area. MAINT. IMPACT: Annual signal lamping and routine operations. Landscape maintenance if roundabout. COMMENT: Project is on impact fee list. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Project Location 1 HW WINMOBSIV t-, �t / Nom,, Design 11 ii 45, ill 300 311 Land (R/W) \S :., 50 lir?. 50 Const. Mgmt. 270 270 Construction < m w g s�, 9a 1,800 1,800 TOTAL EXPENSES 11 0 0 0 0 0 0 350 2,070 2,431 FUND SOURCES $156StU49*\ Awarded Grant 111,111 S160 St 1 i/ Tukwila Pkwy �' !cm, 0 Proposed Grant 0 Mitigation Actual 0 Traffic Impact Fees 41 1,556 1,597 City Oper. Revenue (30) 0 0 0 0 0 0 350 514 834 TOTAL SOURCES 11 0 0 0 0 0 0 350 2,070 2,431 2023 - 2028 Capital Improvement Program 209 Project Location 1 HW WINMOBSIV t-, �t / Nom,, lall ii 45, ill NME l \S :., lir?. 03 5144 St f--N(n < m w g s�, 9a fillStN � 475, ,,,, VEEN $156StU49*\ 94 ms 111,111 S160 St 1 i/ Tukwila Pkwy �' !cm, 2023 - 2028 Capital Improvement Program 209 PROJECT: DESCRIPTION: JUSTIFICATION: STATUS: MAINT. IMPACT: COMMENT: CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 Minkler Blvd (Andover Park W - Southcenter Pkwy) Project No. 98410407 Widen Minkler Blvd from Andover Park West to Southcenter Parkway. Add third lane and curb, gutter, and sidewalk on the south side. Accommodate anticipated future development frontal improvements to complete three lane street section. Completed construction of "half street" and opened road to Southcenter Pkwy with two lanes and sidewalks on one side with water, sewer and drainage improvements in 1995. North side of Minkler completed by Southcenter Square frontage improvements in 2008. Minor addition for maintenance. Remaining improvements on south side of Minkler are anticipated to occur with future redevelopment. On Traffic Impact Fee List FINANCIAL (in $000's) Through Estimated 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES so Project Location 5� 6\ Design 460 S 158 St 1.74, -"•41;011)1P --'r !�4- m 300 S 160 St 760 Land (R/W) 27 27 Const. Mgmt. 300 300 Construction 732 N �- .4' j' _\—E 4 r/• Midland Dr Trona Dr 2,000 2,732 TOTAL EXPENSES 1,219 0 0 0 0 0 300 2,300 0 3,819 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Developer Expected 2,127 2,127 Traffic Impact Fees 250 125 City Oper. Revenue 1,219 0 0 0 0 0 50 48 0 1,317 TOTAL SOURCES 1,219 0 0 0 0 0 300 2,252 0 3,444 210 2023 - 2028 Capital Improvement Program so Project Location 5� 6\ � ..a,` IA 4 _ S 158 St 1.74, -"•41;011)1P --'r !�4- m S 160 St � �01'Ii Tukwila West Valley Hwy - tit N �- .4' j' _\—E 4 r/• Midland Dr Trona Dr ire � /,�/� S 5180 Sr I 1 .I �, 111 aa m ��,, T Q� m 210 2023 - 2028 Capital Improvement Program CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: E Marginal Way S (BAR - S 112 St) * Project No. 98910405 Zone 4 DESCRIPTION: Design and construct curb, gutter, drainage, lighting, turn lanes, and traffic control. JUSTIFICATION: Safety, capacity, and drainage items needed to serve this area of increasing vehicle and pedestrian traffic. STATUS: Design feasibility report began in 2014 to identify infrastructure needs over the next 20 year. The west half of the road was improved by Sound Transit with the Light Rail construction. MAINT. IMPACT: Reduction in maintenance. COMMENT: Project is on impact fee list for only the design costs. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Project Location '�� �i . 1 ' 40A,E 1111 • 5 ♦ ♦ ' \,.. - ---z Boei `cces `� ; r Design 68 50 170 288 Land (R/W) $ 0 'Ij�iii I 1-- . A IL \'<� AS ill ,) 700 700 Const. Mgmt. A\ 280 280 Construction A� ica ti e> 512:�� t s 2,150 2,150 TOTAL EXPENSES 68 0 0 0 50 0 0 0 3,300 3,418 FUND SOURCES Awarded Grant 0 Proposed Grant 1,300 1,300 Mitigation Actual 0 Traffic Impact Fees 146 16 990 1,152 City Oper. Revenue (78) 0 0 0 34 0 0 0 1,010 966 TOTAL SOURCES 68 0 0 0 50 0 0 0 3,300 3,418 2023 - 2028 Capital Improvement Program 211 Project Location '�� �i . 1 ' 40A,E 1111 • 5 ♦ ♦ ' \,.. - ---z Boei `cces `� ; r _ A w 1 NW CD $ 0 'Ij�iii I 1-- . A IL \'<� AS ill ,) 1 A\ a A� ica ti e> 512:�� t s 12- at m 12sWeft :s /' GIS 2023 - 2028 Capital Improvement Program 211 212 City of Tukwila City Council Transportation & Infrastructure Services Committee Meeting Minutes September 19, 2022 5:30 p.m. - Hybrid Meeting; Duwamish Conference Room & MS Teams Councilmembers Present: Kate Kruller, Chair; Mohamed Abdi, Tosh Sharp Staff Present: Hari Ponnekanti, Griffin Lerner, Brittany Robinson, Seong Kim, Mike Perfetti, Cyndy Knighton, Sherry Edquid, Vicky Carlsen Acting Chair Sharp called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. 2023-2024 Budget: Residential & Arterial Streets (103 and 104 Funds) Staff presented the proposed budgets. Committee Recommendation Discussion only. Forward to September 26, 2022 Committee of the Whole. B. Grant Award: Stormwater Management Action Plan Staff is seeking Council approval to accept $72,353.00 from the Washington State Department of Ecology Water Quality Combined Funding Program to fund a portion of the Stormwater Management Action Plan. Committee Recommendation Unanimous approval. Forward to October 3, 2022 Regular Consent Agenda. C. Grant Award: Stormwater Quality Retrofit Project Staff is seeking Council approval to accept $1,176,341.00 from the Washington State Department of Ecology Water Quality Combined Funding Program to fund a portion of the Stormwater Quality Retrofit Project. Committee Recommendation Unanimous approval. Forward to October 3, 2022 Regular Consent Agenda. Chair Kruller entered the meeting room during Item D. D. Contract Amendment: Green River Trail Improvements Staff is seeking Council approval of Amendment No. 1 to Contract 22-099 with KPFF Consulting Engineers in the amount of $273,977.69 for additional work on the Green River Trail Improvements Project. Committee Recommendation Unanimous approval. Forward to October 3, 2022 Regular Consent Agenda. 213 214 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 9/26/22 Vicky ITEM INFORMATION ITEM NO. 4.J. 215 STAFF SPONSOR: VICKY CARLSEN ORIGINAL AGENDA DATE: 9/26/22 AGENDA ITEM TITLE LEOFF 1 Retiree Self -Insured Healthcare Fund 2023-2024 Proposed Budget CATEGORY 11 Discussion 9/26/22 ❑ Motion Mtg Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ Admin ❑ P&R ❑ Police ❑ PW Svcs ❑ DCD 11 Finance ❑ Fire SPONSOR'S Proposed 2023-2024 budget for the LEOFF 1 Retiree Self -Insured Healthcare Fund SUMMARY REVIEWED BY ❑ Trans&Infrastructure ❑ LTAC DATE: 9/26/22 Svcs i1 Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: HOUGARDY ❑ Arts Comm. RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Finance COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 9/26/22 MTG. DATE ATTACHMENTS 9/26/22 Informational Memorandum dated 9/20/22 215 216 of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: City Council FROM: Vicky Carlsen, Finance Director CC: Mayor Ekberg DATE: September 20, 2022 SUBJECT: LEOFF 1 Retiree Self -Insured Healthcare Plan 2023-2024 Proposed Budget ISSUE Review the LEOFF 1 Retiree Self -Insured Healthcare Plan fund 2023-2024 proposed budget. BACKGROUND This fund accounts for the City's self-insured healthcare plan for Law Enforcement Officers and Firefighters (LEOFF) retirees. The fund receives contributions from both the police and fire departments on behalf of the retired LEOFF 1 employees. The City currently has 32 members receiving benefits under this plan. It is a closed plan, meaning no new members are able to join LEOFF 1. DISCUSSION This fund covers the City's LEOFF 1 retiree self-insured healthcare claims and administrative fees. The budget has been drafted to reflect estimated expenses and is funded at the level recommended by the City's broker and actuary. RECOMMENDATION For information and discussion ATTACHMENTS Draft LEOFF 1 Retiree Self -Insured Healthcare Plan Fund 2023-2024 Budget 217 218 DEPARTMENT: Finance FUND: LEOFF I Retiree Self -Insured Healthcare Plan RESPONSIBLE MANAGER: Vicky Carlsen Description DIVISION: N/A FUND NUMBER: 503 POSITION: Finance Director This fund accounts for the City's self-insured healthcare plan for Law Enforcement Officers and Fire Fighters (LEOFF I) retirees. This fund receives contributions on behalf of retired LEOFF I employees through their respective organization units. Healthcare claims and program administrative fees are expensed in this fund. 2021-2022 Accomplishments ♦ Optimized use of Medicare insurance coverage to manage plan costs. Strategic Goal 4 2023-2024 Outcome Goals ♦ Continue to analyze and revise funding structure to achieve a smooth and predictable premium trend. Strategic Goal 4 2023-2024 Indicators of Success ♦ A smooth funding trend is achieved. Strategic Goal 4 ♦ Reserves levels are maintained. Strategic Goal 4 ♦ Costs are managed and stabilized. Strategic Goal 4 219 Revenue and Expense Summary LEOFF 1 Self -Insured Healthcare Plan Operating Expenses Insurance Program Costs Professional Services Other Expenses 374,959 - - Actual 288,486 1,750 - 479,500 5,000 500 Budget 441,784 5,000 500 Percent Change 2020 2021 Projected 2022 2022 2023 2024 2022-2023 2023-2024 Operating Revenue Investment Earnings Employer Trust Contributions 21,631 254,868 405 270,249 439 295,755 1,000 435,000 500 350,000 500 350,000 -50.0% -19.5% 0.0% 0.0% Total Operating Revenue 276,499 270,654 296,194 436,000 350,500 350,500 -19.6% 0.0% Operating Expenses Insurance Program Costs Professional Services Other Expenses 374,959 - - 331,071 - - 288,486 1,750 - 479,500 5,000 500 426,296 5,000 500 441,784 5,000 500 -11.1% 0.0% 0.0% 3.6% 0.0% 0.0% Total Operating Expenses 374,959 331,071 290,236 485,000 431,796 447,284 -11.0% 3.6% Indirect Cost Allocation - 11,920 12,040 12,040 12,642 13,274 5.0% 5.0% Total Expenses 374,959 342,991 302,276 497,040 444,438 460,558 -10.6% 3.6% Beginning Fund Balance 435,054 336,595 264,258 264,258 258,176 164,238 -2.3% -36.4% Change in Fund Balance (98,459) (72,336) (6,082) (61,040) (93,938) (110,058) 53.9% 17.2% Ending Fund Balance S 336,595 $ 264,258 $ 258,176 $ 203,218 $ 164,238 $ 54,180 -19.2% -67.0% Unrestricted 336,595 264,258 258,176 203,218 164,238 54,180 -19.2% -67.0% IBNR Reserve 137,500 82,500 63,905 137,500 76,585 80,337 -44.3% 4.9% 220 General Ledger Code Details Revenues GL Account Code Account Description Actual 2020 2021 Projected 2022 2022 Budget 2023 2024 FN503200-361110 Investment Interest $ 8,751 $ 405 $ 439 $ 1,000 $ 500 $ 500 FN503200-361320 Unrtzd Gain(Loss)-Investments 12,880 - - - - - FN503200-369700 Trust Contributions -Employer 254,868 270,249 295,755 435,000 350,000 399,000 Total Operating Revenues Prescription Claims 276,499 270,654 296,194 436,000 350,500 399,500 FN503200525503 Vision Claims 4,349 4,727 2,553 8,000 6,159 6,394 Total Revenues Stop Loss Reimbursements $ 276,499 $ 270,654 $ 296,194 $ 436,000 $ 350,500 $ 399,500 Expenses GL Account Code PW103100-511000 PW103100-512000 PW103100C-511000 PW103100C-513000 PW103800C-511000 Account Description Salaries Extra Labor Salaries Overtime Salaries Actual 2020 2021 Projected 2022 2022 Budget 2023 2024 Total Salaries & Wages - - - - - - FN503200-525500 Self Insured Medical Claims 92,323 76,374 42,727 150,000 129,948 135,731 FN503200-525501 Dental Claims 40,400 38,883 10,220 50,000 60,201 64,505 FN503200-525502 Prescription Claims 111,563 109,852 47,599 140,000 102,429 104,478 FN503200525503 Vision Claims 4,349 4,727 2,553 8,000 6,159 6,394 FN503200525504 Stop Loss Reimbursements - 3,403 - - - - FN503200-525506 WA Admin Fees 15,914 16,106 5,746 18,000 17,218 17,734 FN503200-525507 Excess Loss Premiums 12,369 14,285 5,062 20,000 17,341 19,942 FN503200-525508 Long Term Care 10,385 11,819 98,229 15,000 15,000 15,000 FN503200-525510 IBNR Adjustment - - - 500 - - FN503200-525520 Out of Pocket Costs 31,297 5,939 8,214 30,000 78,000 78,000 FN503200525521 Medicare Plan B 56,357 49,684 68,136 48,000 - - Total Personnel Benefits 374,959 331,071 288,486 479,500 426,296 441,784 FN503200541000 Professional Services - - 1,750 5,000 - - FN503200-541007 Contracted Services - - - - 5,000 5,000 FN503200-549000 Miscellaneous Expenses - - - 500 - - FN503200549999 Other Miscellaneous Expenses - - - - 500 500 Total Services & Passthrough Pmts - - 1,750 5,500 5,500 5,500 FN503200-750190 Transfer Out ICA - 11,920 12,040 12,040 12,642 13,274 Total Transfers Out - 11,920 12,040 12,040 12,642 13,274 Total Expenses $ 374,959 $ 342,991 $ 302,276 $ 497,040 $ 444,438 $ 460,558 221 222 UPCOMING MEETINGS AND EVENTS SEPTEMBER - OCTOBER 2022 City Council meetings and Council Committee meetings will be conducted in a hybrid model, with in-person and virtual attendance available. SEP 26 MON SEP 27 TUE SEP 28 WED SEP 29 THU SEP 30 FRI OCT 1 SAT ➢Community Services and Safety Committee 5:30 PM CityHall- Hazelnut Room Hybrid Meeting ➢ Finance and Governance Committee 5:30 PM 6300 Building - Duwamish Room on 2'd Floor Hybrid Meeting S- City Council Committee of the Whole Meeting 7:00 PM City Hall Council Chambers Hybrid Meeting w« w s z A BUDGET TOWN HALL The City Council will convene a Budget Town Hall focused on labor. 5:30 PM City Hall Council Chambers Click heretojoin the meeting virtually. AL EN TO REoOUPDATE cCT CANCELLED Give Blood = Save 3 Lives o. qo DONATE BLOOD IN SEPTEMBER AND ENTER TO WIN A SET OF APPLE AIRPODS MAX WIRELESS HEADPHONES Your donation is critical! Our community is dangerously low on the platelets and Type 0 blood needed to supply each of the cancer and surgery patients. To schedule an appointment, call 1-800-398-7888. Click here to schedule an appointment online. Tukwila Village Farmers Market - lCAITL6 ftQDN R FREE TICKETS TO SEE LA CLIPPERS VS MACCABI RA'ANANA Seattle Kraken and Climate Pledge Arena offered Tukwila Parks and Recreation 250 free ticketsfor youth and their familiess. Get your tickets now before they run out! 6:00 PM Climate Pledge Arena Click here for more information and get free tickets. All communities welcome. The Farmers Market accepts EBT cards. 4:00 PM - 7:00 PM Tukwila Village Plaza 14350 Tukwila Intl Blvd >Arts Commission 6:00 PM Tukwila Community Y OCT 3 MON OCT 4 TUE OCT 5 WED OCT 6 THU OCT 7 FRI OCT 8 SAT 3' Planning and Community Development Committee 5:30 PM City Hall - Hazelnut Room Hybrid Meeting >Transportation and Infrastructure Services Committee 5:30 PM 6300 Building - Duwamish Room on 2'd Floor Hybrid Meeting ➢ City Council Regular Meeting 7:00 PM City Hall Council Chambers Hybrid Meeting ➢ Library Advisory Board 6:30 PM Tukwila Community Center Hybrid Meeting ➢ Equity and Social Justice Commission 5:30 PM Tukwila Justice Center Hybrid Meeting Tukwila Village Farmers Market ' All communities welcome. The Farmers Market accepts EBT cards. 4:00 PM - 7:00 PM Tukwila Village Plaza 14350 Tukwila Intl Blvd KALEIDOSCOPE PLAY AND LEARN STARTS ON OCT 7 Kaleidoscope P ay & Learn groups offer parents and other caregivers the opportunity to support their children's early learning through everyday activities, and build relationships with other participants. Registration opens each Monday of the week program is held. Click here to register your child. POLICE DEPARTMENT HIRING PROCESS VOLUNTEERS NEEDED Tukwila Police Department is seeking members of the community who are interested in volunteering with the Police Department hiring process as members of an interview panel for selection of Police Department staff. Click here for more information and to apply. THE CITY WANTS COMMUNITY FEEDBACK ON 2023-2024 BIENNIAL BUDGET The new budget cycle will be challenging for the City. Revenues are slow to return to pre-pandemic levels. Inflation is at its highest level in 40 years, resulting in higher costs for supplies, materials and wages. We have a budget tool that you can make budget adjustments. Your challenge is to develop a balanced budget. Click here for more information. .y/ DRIVE THRU PICK-UP 3118 S 140TH ST TUESDAYS, THURSDAYS AND SATURDAYS 10:00 AM - 2:00 PM r99/6.6vi6z VOLUNTEERS - In need of volunteers between 8 AM - 1 PM for food packaging Mondays, Wednesdays and Fridays and food distributions 2r� Tuesdays, Thursdays and Saturdays. Click here to sign-up to volunteer. DONORS - Please donate at TukwilaPantry.org. Paco-a-27. NEW TRANSPORTATION SERVICE TO TUKWILA COMMUNITY CENTER MON THRU SAT 5 AM -1 AM SUNDAYS 6 AM -12 AM 9 KC Metro has launched a new pilot program that will provide on-demand transportation service from anywhere in Tukwila to the Tukwila Community Center. Click here for more information and rates. COVID-19 TESTING King County Rapid, over the counter COVID tests are now widely available around King County. These tests are also known as home-based self-collected COVID tests or antigen tests and provide results in 15 minutes. Click here for more information. Click here to find COVID testing sites by location in King County. COVID-19 VACCINATION All Washingtonians ages 5 and up are eligible to receive a COVID-19 vaccination—and now also babies and children 6 months and older. For more information, visit Getting vaccinated in King County or call 206-477-3977. You can also search at vaccinelocator.doh.wa.gov Interpreters available for assistance. Telephone-to-text relay service: Dial 711 or 1-800-833-6384. Tactile interpretation: seattledbsc.org. KING COUNTY SOCIAL SECURITY WORKSHOP FOR SENIORS 55+ Learn about social security in an online workshop. The class will cover eligibility, early retirement, survivor benefits and more. Click here to register. LIBRARY SYSTF M GET HOMEWORK HELP FROM A TUTOR Also get help to prepare for college entrance exams. Explore back-to-school resources for all ages on site. Click here for more information. Students in grades K-12 can also connect to virtual homework help and resources with Study Zone Plus. Click here for more information. FREE EMPLOYMENT SERVICES AND SKILLS TRAINING Learn about the free services and programs provided by Puget Sound Training Center. Registration not required. Reasonable accommodation for people with disabilities per request. Email access@kcIs.org at least 7 days before the event. Click here for more information and multiple dates. GET CERTIFIED AT YOUR LIBRARY FOR FREE! Take free online classes, practice tests and Certiport certification exams. Get certified in MS Office, Adobe, QuickBooks, coding and more! You will need your KCLS library card number and PIN to access some resources. Click here for more information and registration. FREE TECH COURSES & EARN BELLEVUE COLLEGE CREDIT! Take free tech courses from Cisco, and apply for college credit from Bellevue College. The courses are online, self-paced and free. Click here for more information and register to enroll in the tech courses. 223 224 Tentative Agenda Schedule MEETING 1 — REGULAR MEETING 2 — C.O.W. MEETING 3 — REGULAR MEETING 4 — C.O.W. SEPTEMBER 5 * * I HAPPY LABOR DAY * I * No Council or Committee due to the holiday. 1/� la I/ meetings SEPTEMBER 12 See below link for the agenda packet to view the agenda items: September 12, 2022 Committee of the Whole / Special Meeting SEPTEMBER 19 See below link for the agenda packet to view the agenda items: September 19, 2022 Regular Meeting SEPTEMBER 26 See below link for the agenda packet to view the agenda items: September 26, 2022 Committee of the Whole MEETING 1 — REGULAR MEETING 2— C.O.W. MEETING 3— REGULAR MEETING 4— C.O.W. OCTOBER 3 APPOINTMENT Confirm the appointments to Position #9 and to the Student Representative Position on the Equity and Social Justice Commission, with terms expiring December 31, 2023. PRESENTATIONS Promotion of Department staff: - Eric Dunkley Fire Fire Captain. - Presentationicunktoof Mayor'sCaProposed 2023-2024 Biennial Budget. CONSENT AGENDA - Authorize the to sign Amendment #1 MayortContractsig #22-099 with Consulting 099rs forKPFF construction services Engifor the for the GreeneRiverPreTrailr in the amount Imof $273,977.69. - Authorize the Mayor to sign a contract with David Evans and Associates for a GIS Utility Inventory in the amount of $199,970.00. - Authorize the Mayor to sign Amendment #2 to Contract #21-163 with JA Brennan for the Chinook Wind Public Access Project, in the amount of $58,933.00. - Authorize the Mayor to accept a grant from the Department of Ecology for the Stormwater Management Action Plan in the amount of $72,353.00 (local match $10,853.00). - Authorize the Mayor to accept a grant from the Department of Ecology for the Stormwater Quality Retrofit Project in the amount of $1,176,341.00 (local match $176,451.00). - Award a bid and authorize the Mayor to sign a contract with Pacific Exteriors LLC for the City Hall Siding Repairs Project, in the amount of $158,806.86 (includes contingency). UNFINISHED BUSINESS - Authorize the acquisition of additional School Zone Speeding Cameras. - Puget Sound Regional Fire Authority: - Authorize the Mayor to sign an Interlocal Agreement with the Puget Sound Regional Fire Authority for Fire/EMS Services. - Approve the expenditure of up to $1.1 million for an interfund loan for Fire Department apparatus (new engine) and $200,000 for Fire Equipment to be included as part of a future budget amendment. - A resolution adopting a policy for naming or renaming City -owned property; and repealing Resolution No. 1400. - Proposed 2023-2024 Biennial Budget: Urban Renewal Budget. NEW BUSINESS An ordinance amending Ordinance Nos. 2195 §1, 1469 §1, 1363 §1 (part), 1789 §1, 2497 §3, and 1677 §11, as codified in Tukwila Municipal Code (TMC) Chapter 8.30, "Crimes Relating to Persons." OCTOBER 10 SPECIAL ISSUES - A contract for Microsoft Enterprise Services. - Acceptance of a grant from the Department of Commerce for Middle Housing. - An ordinance regarding a Franchise Agreement with King County Water District #125. - Public Works Water, Sewer, Surface Water Rates discussion. Proposed 2023-2024 Biennial Budget: Land Acquisition, Recreation and Parks q Development. - Proposed 2023-2024 Biennial Budget: Foster Golf Links. - Proposed 2023-2024 Biennial Budget: Utility Funds. OCTOBER 17 PRESENTATION An update on the Small Business Development Center at Highline College. CONSENT AGENDA - Authorize the Mayor to sign Amendment #2 to Contract #16-171 with Microsoft Enterprise Services in an amount not to exceed $443,882.00. - Authorize the Mayor to accept a grant from the Washington State Department of Commerce for the P Middle Housing Grant in the amount of $130,000. - A resolution for Rental Housing Licensing and Inspection Fees. - A resolution fixing the time for a public hearing for vacation of right-of-way within the City of Tukwila dedicated for street purposes, generally described as portions of South 141't Street (George Long). - Authorize the Mayor to sign a contract for the Stormwater Quality Retrofit Program for design and construction management services in the amount o0. An- ordinance regarding e eceh King a County Water Agreement with King Water District #125. OCTOBER 24 SPECIAL ISSUES - An update on the Economic Development Plan. - A resolution regarding Permit Fees. - A resolution adopting a Public Works Fee Schedule Rate Increase. Special Meetingto follow P Committee of the Whole Meeting.