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HomeMy WebLinkAbout22-120 - Shiels Obletz Johnsen, Inc - Project Management Services: Tukwila Public Works Shops Maintenance & Engineering Building ProjectDocuSign Envelope IIID: 382301BIB9-421C-4462-841FI0-8761FC8400291B City of Tukwila 6200 Southcenter Boulevard, Tukwila 4/VA 98188 Agreement Number: 22-120(a) Council Approval 3/20/23 CONTRACT FOR SERVICES Amendment No. 1 Between the City of Tukwila and Shiels Obletz Johnsen, Inc. That portion of Contract No. 22-120 between the City of Tukwila and Shiels Obletz Johnsen, Inc. is hereby amended as follows: Section 1 Pro;ectDesi nation': The Consultant is retained by the City to perform Project Management services in connection with the project titled Tukwila Public Works Shops Maintenance & Engineering Building Project. Section 2 Scope of Services: The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. Section 4 Payment: The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: Payment for the work provided by the Consultant shall be made as provided on Exhibit "A" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $78,238.00 (including estimated expenses) without express written modification of the Agreement signed by the City. The total amount for this amendment is $39,660. All other provisions of the contract shall remain in full force and effect. Dated this 22nd day of March , 2023. CITY OF TUKWILA CONTRACTOR HP esignen ma seamiannnoos oom K y 28376433 Caaa 4374 boob 3tlo93ob rd. 03-22-2023 Allan Ekberg, Mayor ATTEST/AUTHENTICATED esigned via seamiaeoDoce.00m Kay: 65708tlC6aocIMM88a042-ootle3666291 —DocuSigned by: trea Brad Tong, President APPROVED AS TO FORM Koy: 0918286d 5955 4829 2835 a88dad4a4989 Andy Youn, Acting City Clerk Office of the City Attorney CA Revised December 201.6 Page 1 of 1 DocuSign Envelope ID.° 382301B1B9-421C-4462-84IFD-8761FC8400291B EX1-1 IIIE3Ir 0 February 13, 2023 Hari Ponnekanti Director of Public Works 6200n Southcenter Blvd. Tukwila WA 98188 Project: Tukwila Public Works Shops Nlaintenance & Engineering Building Project Subject: Proposal for Amendment No 1 to Contract #22-120, SOJ Project Management Services for Tukwila Public Works Maintenance & Engineering Building Project Dear Hari: SOJ is please to submit our proposal to continue to oversee and assist with management of .the test -to -fit process, cotmcil presentations and to help the City of Tukwila procure .the owner's consultants for .the Tukwila Public Works Shops Maintenance & Engineering Building Project. Fee $39,660 (including $1, 500 of reimbursable expenses) for continued assistance with .the management of .the test -to -fit process and .the procurement of owner's consultants on .the Public Works Shops Maintenance & Engineering Building Project. Duration We are forecasting this proposal to cover our efforts from February 2023 through .the end of April 2023. Scope of Services • Overseeing the test -to -fit scope of work. • Attend weekly meetings with Architect. • Assist with cotuicil presentation preparation and meeting attendances • Procurement of owner consultants • Update Owner with status reports We appreciate your consideration of .the above and look forward to your response. Sincerely, Justine Kim Partner / SOJ Cc: File DocuSign Envelope 38230BB9-421C-4462-84FD-876FC840029B s 0 J Public Works Shops Maintenance & Engineering Building Oversight - Amendment No 1 2/13/2023 2023$ Rates February March April Total Hrs Rates are 2023$ Justine Kim Est. Hours Billing Rate: $265/hour 265 28 28 28 84 $22,260 Matt Strutynski Est. Hours Billing Rate: $105/hour . 105 20 . 20 20 60 . $6,300 Yu -Ann Youn Est. Hours Billing Rate: $80/hour 80 40 40 40 120 $9,600 Equivalent FTE: Reimburseable Expenses 500 500 500 Total forAmendment No 1: $38, 160 $1,500 $39,660 EXHIBIT A DocwSign Envelope la 10QIE1051C6-12410-4A72-AAIF5-441134CCIBIB34 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Contract Number: 22-120 Council Approval N/A PROFESSIONAL SERVICES AGREEMENT (Includes consultants, architects, engineers, accountants, and other professional services) THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter referred to as The City", and Shiels Obletz Johnsen, Inc, hereinafter referred to as The Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Project Designation. The Consultant is retained by the City to perform Project Management services in connection with the project titled Tukwila Public Works Shops Maintenance & Engineering Building Project. 2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment, and supplies. 3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and effect for a period commencing on September 1, 2022 and ending December 31, 2023, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than December 31, 2023, unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "A" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $38,578 without express written modification of the Agreement signed by the City. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment as provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and the state of Washington for a period of three (3) years after final payments. Copies shall be made available upon request. CocuSigrn Envelope Ill© IDDEID51C6-1241D-4A72-AAIF5-441134CCIBIB34 5. Ownershi and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. 6. Com • fiance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services rendered under this Agreement. 7 Indemnification. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. Consultant's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the types and with the limits described below: 1. Automobile Liabilit ; insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile Liability insurance shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liabilit insurance with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate. Commercial General Liability insurance shall be at least as broad as IS© occurrence form CG 00 01 and shall cover liability arising from premises, operations, stop -gap independent contractors and personal injury and advertising injury. The City shall be named as an additional insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City using an additional insured endorsement at least as broad as ISO endorsement form CG 20 26. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. CA revised May 2020 Page 2 0ocwSigrn Envelope Ill0 1001E 105106-12410-4A72-AAIF5-441134CCIBIB34 4. Professional Liability with limits no less than $2,000,000 per claim and $2,000,000 policy aggregate limit. Professional Liability insurance shall be appropriate to the Consultant's profession. B. Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher insurance limits than the minimums shown above, the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Contractor, irrespective of whether such limits maintained by the Contractor are greater than those required by this Contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Contractor. C. Other Insurance Provision. The Consultant's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not be contributed or combined with it. D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. Upon request by the City, the Consultant shall furnish certified copies of all required insurance policies, including endorsements, required in this Agreement and evidence of all subcontractors' coverage. F. Notice of Cancellation. The Consultant shall provide the City with written notice of any policy cancellation, within two business days of their receipt of such notice. G. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Consultant to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Consultant from the City. 9. Independent Contractor. The Consultant and the City agree that the Consultant is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. 10. Covenant A• ainst Contin• ent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. CA revised May 2020 Page 3 CocuSigrn Envelope Ill© IDDEID51C6-1241D-4A72-AAIF5-441134CCIBIB34 11. Discrimination Prohibited. Contractor, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation, the presence of any disability, or any other protected class status under state or federal law, in the selection and retention of employees or procurement of materials or supplies. 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 13. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the Consultant shall at all times comply with, all applicable federal, state and local laws, regulations, and rules, including the provisions of the City of Tukwila Municipal Code and ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. Venue for any action arising from or related to this Agreement shall be exclusively in King County Superior Court. 16. Severabilit and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 17. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: Justine Kim Shiels Obletz Johnsen 101 Yesler Way, Suite 606 Seattle, WA 98104 18. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. CA revised May 2020 Page 4 0ocuSigrn Envelope IID 1001E 105106-12410-4A72-AAIF5-441134CCIBIB34 DATED this 20th day of September CITY OF TUWILA CONSULTANT HP aff,a,,t &k6t g Key. d1004786a744421-8651,21776ede Allan Ekberg, Mayor 09-20-2022 20 22 DacuSigned by: 5r4 MA -1 By: A4113EL)139A1bU463 Printed Name: Title: Brad Tong Presiident Attest/Authenticated: Approved as to Form: e.610nea me SeemleeeDoos.00m ehtzog C,67Lah,,y r9 v e317170 s a as 4770 Doaa 1507671777 a« wed me SeemleeeDooe.com arcs oe. isaffee N y 14bt85o133074504 072Ie b4-6fdf J4it" City Clerk, Christy O'Flaherty Office of the City Attorney CA revised May 2020 Page 5 IDocuSign Envelope la DDED51C6-1241D-4A72-AAIF5-441134CCIBIB34 .X11“ -.1111B111"""111""" A s 0 3 September 15, 2022 Hari Ponnekanti Director of Public Works 6200n Southcenter Blvd. Tukwila WA 98188 Project: Tukwila Public Works Shops Maintenance & Engineering Building Project Subject: Proposal for Project Management Services duringTest-to-Fit Contract Dear Hari: SOJ is please to submit our proposal to continue to oversee and assist with management of the test -to -fit scope of work on the Tukwila Public Works Shops Maintenance & Engineering Building Project. Fee $38,578 (including $2, 000 of reimbursable expenses) for assistance with the management of the test -to -fit process on the Public Works Shops Maintenance & Engineering Building Project, being executed by Miller Hayashi architects, Langan, and David Evans & Associates. Duration We are forecasting that this proposal covers our efforts from September 2022 through early Dec ember 2022. Scope of Services • Overseeing the test -to -fit scope of work. • Attend weekly meetings with Architect • Assist with council presentation preparation and meeting attendances • Update Owner with status reports We appreciate your consideration of the above and look forward to your response. Sincerely, ,j3f.e:0(: Oti Justine Kim Partner / SOJ Cc: File DocuSign Envelope ID' DOED51C6-124D-4A72-AAF5-441134CCBB34 tn orks Shops Maintenance & Engineering Building Oversight 0 2022$ Rates September October November December Total Hrs Rates are 2022$ 0 0 co N uJ 0 0 Reimburseable Expenses Total for Amendment No 5: