HomeMy WebLinkAboutTIS 2022-10-03 Item 2A - Public Safety Plan - Public Works Phase 2 Test-to-Fit UpdateCity of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Services Committee
FROM: Brandon Miles, Business Relations Manager
CC: Mayor Ekberg
DATE: September 30, 2022
SUBJECT: Public Works Shops, Phase 2
Project No. 92230601
Project Update
ISSUE
Update on the City of Tukwila Public Works Shops, Phase 2.
BACKGROUND
On September 19 the City Council authorized the Mayor to execute an agreement with Miller
Hayashi Architects to conduct a "Test -to -Fit Analysis" for Phase 2 of the Public Works Shops
project.
The City's project team, which includes City staff, SOJ, and Miller Hayashi held a project kick off
meeting on September 21, 2022. The following were major outcomes of the meeting:
1. Proposed City Council engagement plan (see attached). Staff would appreciate any
feedback from the Committee.
2. Scheduling site visits and onsite meetings with Public Works Operation's staff to
understand/confirm/update functional and operational needs that are included in the
Program Documents completed in 2019. Many of these meetings occurred last week.
3. Touring the City's current, temporary vehicle evidence storage space.
4. Discussion and review of past materials regarding the feasibility of reusing the existing
structures on the UPS site.
The UPS site includes two buildings, which are currently being used by the T -Force Freight.
Building #1 was constructed in 1975 and was built specifically to be used as a cross dock
loading/unloading facility. Building #2 is a smaller maintenance building located along East
Marginal Way and was also constructed in 1975. After review of previous studies for the site
and discussing the condition of the buildings with staff from Miller Hayashi, it was determined
that it is not feasible to attempt to repurpose Building #1 due to the following:
A. The building floor level is raised in order to accommodate the loading height of semi -
trucks. The City would need to provide access to the raised floor in order for it to
meet City operational requirements (this will require substantial use of the square
footage around the building).
B. There is no lateral bracing to withstand earthquake forces.
C. All 56 bay doors are inoperable and cannot be closed.
D. The building would need a new roof, insulation, and exterior envelope material.
E. The building would need complete new Heating Ventilation and Air Conditioning
(HVAC) system.
F. Any significant work would trigger "substantial alteration" definition of the building
code, which requires the building's seismic energy and fire code upgrades.
G. The building's location hinders the operational efficiency of the City in how it layouts
the circulation and other buildings on the site.
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INFORMATIONAL MEMO
Page 2
The work outlined above could cost the same (or possibly more) as constructing a new building.
City staff is still working to examine if Building #2 can be repurposed for any of the City's needs.
Staff will keep the City Council's PMQA consultant informed and involved. Mr. Palewicz will
continue to be invited to key meetings and be provided all written material in advance of Council
consideration. Staff will be available to answer any questions he may need in the preparation of
his quarterly reports to the City Council.
FINANCIAL IMPACT
The City Council has already authorized the test to fit work. There is no immediate funding
request at this time.
RECOMMENDATION
Discussion only.
ATTACHMENTS
• Draft Council Calendar (subject to change).
https://tukwilawa.sharepoint.com/sites/publicworks/engineering/PW Drop Box/01 TIC Agenda/2022 Agenda Items/TIC 10-03-22/1. Test to Fit for the Public Works
Phase 2/TI 2022.10.03 (002) jk.docx 2
CityofTukwila Public Works Administration Building
Work Planning Calendar 9/22/22 DRAFT
SEPTEMBER
SUN
MON
TUE
WED
THURS
FRI
SAT
2
3
Council Update
Transportation
& Infrastructure
Committee Meeting
4
Site Visit
Decant Facility
(tbd)
5
Weekly Meeting
review agenda for
all staff meeting
1
2
3
4
5
6
7
8
9
10
11
12
Committee of
the Whole
13
14
15
16
17
18
19
Transportation &
Infrastructure Com-
mittee Meeting
20
21
Kick Off Meeting
22
23
24
25
26
Committee of
the Whole
27
28
Weekly Meeting
review program
summary
29
Site Visits
Vehicle Evidence
PW Facilities
30
1
OCTOBER
SUN
MON
TUE
WED
THURS
FRI
SAT
2
3
Council Update
Transportation
& Infrastructure
Committee Meeting
4
Site Visit
Decant Facility
(tbd)
5
Weekly Meeting
review agenda for
all staff meeting
6
7
8
9
10
Committee of
the Whole
11
PW All Staff
Meeting for
Stakeholder
Input
12
Weekly Meeting
program updates
13
14
15
16
17
Council Update
Transportation
& Infrastructure
Committee Meeting
18
19
Weekly Meeting
review program &
site plan concepts
20
21
22
23
24
Council Update
Committee of
the Whole
25
26
Weekly Meeting
present test -to -fit
options
27
28
29
30
31
Miller Hayashi Architects PLLC
CityofTukwila Public Works Administration Building
Work Planning Calendar 9/22/22 DRAFT
NOVEMBER
SUN
MON
TUE
WED
THURS
FRI
SAT
31
1
2
Weekly Meeting
refine test -to -fit
options
3
4
5
6
7
Council Update
Transportation
& Infrastructure
Committee Meeting
8
9
Weekly Meeting
refine test -to -fit
options
10
11
Veteran's Day
12
13
14
Committee of
the Whole
15
16
Weekly Meeting
Finalize Site Plan
Test -fit Options
17
18
Start Cost
Estimates
19
20
21
Council Update
Transportation
& Infrastructure
Committee Meeting
22
23
Weekly Meeting
24
Thanksgiving Day
25
Day After
Thanksgiving
26
27
28
Council Update
Committee of
the Whole
29
30
Weekly Meeting
1
2
Draft Cost
Estimates
Prepared
3
DECEMBER
SUN
MON
TUE
WED
THURS
FRI
SAT
3
4
5
Council Update
Transportation
& Infrastructure
Committee Meeting
6
7
Weekly Meeting
Review
cost estimates
8
9
10
11
12
Report
to Council
Committee of
the Whole
13
14
Weekly Meeting
15
16
17
18
19
20
21
Weekly Meeting
22
23
24
25
26
Christmas Day
(Observed)
27
28
29
30
31
Miller Hayashi Architects PLLC