HomeMy WebLinkAboutReg 2022-10-03 Item 6E - Contract Amendment #2 - Chinook Wind Public Access with JA Brennan Associates for $58,933COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
10/03/22
JR
ITEM INFORMATION
ITEMNO.
6.E.
69
STAFF SPONSOR: MIKE PERFETTI
ORIGINAL AGENDA DATE: 10/03/22
AGENDA ITEM TITLE Surface
Contract
Water Fund — Chinook Wind Public Access Project
21-163 Amendment No. 2
CATEGORY ❑ Discussion
Mtg Date
Motion
Date 10/03/22
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
11
Mtg
SPONSOR ❑Council Mayor HR DCD Finance Fire TS P&R ❑Police PIF Court
SPONSOR'S In November 2021, the City entered into a consultant agreement with J.A. Brennan
SUMMARY Associates for design services for the Chinook Wind Public Access Project. An amendment is
required to provide minor changes in the scope of design and add construction support
services. Council is being asked to approve Amendment No. 2 to Contract 21-163 with J.A.
Brennan Associates, LLC in the amount of $58,933.00 for a total cost of $122,306.10.
REVIEWED BY
Trans&Infrastructure
❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev.
❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
COMMITTEE CHAIR: KATE KRULLER
❑ LTAC
DATE: 10/03/22
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Public Works Department
Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$58,933.00 $188,000.00 $0.00
Fund Source: SURFACE WATER FUND
Comments: 2021 CIP page 91
MTG. DATE
RECORD OF COUNCIL ACTION
10/03/22
MTG. DATE
ATTACHMENTS
10/03/22
Informational Memorandum dated 09/16/22
2021 CIP page 91
J.A. Brennan Associates Supplemental Agreement No. 2
Minutes from Transportation and Infrastructure Committee meeting of 09/19/22
69
70
TO:
FROM:
BY:
CC:
DATE:
SUBJECT:
City of Tukwila
Allan Ekberg, Mayor
Public Works Department - Hari Ponnekanti, Director/City Engineer
INFORMATIONAL MEMORANDUM
Transportation and Infrastructure Services Committee
Hari Ponnekanti, Public Works Director/ City Engineer
Mike Perfetti, Surface Water Sr. Program Manager
Mayor Allan Ekberg
September 16, 2022
Surface Water Fund — Chinook Wind Public Access Project
Project Number 91441202
Contract 21-163 Amendment No. 2
ISSUE
Approve Amendment No. 2 to Contract No. 21-163 with J.A. Brennan Associates, PLLC for design and construction
support services for the Chinook Wind Public Access Project.
BACKGROUND
In November 2021, the City entered into a consultant agreement with J.A. Brennan Associates for design services for
the Chinook Wind Public Access Project. This project will create a trail system, including a trail head, park furnishings,
signage and native landscape plantings within a 20' -wide trail easement skirting King County's Chinook Wind Mitigation
Project site. This trail will provide public access for park users to enjoy the shoreline and newly created habitat
restoration site.
ANALYSIS
J.A. Brennan is working towards the final design submittal, which will be delivered later in 2022, pending permit
acquisition. Construction timing is being coordinated with King County's construction schedule and the State
Recreation and Conservation Office (RCO), who is providing funding to this project. This amendment provides
compensation for minor scope changes to the design of the parking lot and drainage system and professional
construction support services such as contractor coordination, documentation review and record drawings.
FISCAL IMPACT
The original contract was approved by Council for $63,373.10 and amendment no. 1 was a no cost, time supplement
only. J.A. Brennan provided a cost estimate of $58,933.00 for amendment no. 2. The design and construction
management budgets in the Chinook Wind Public Access project CIP are sufficient to cover the costs of the contract
amendment. All CIP funds for this project will come from Surface Water enterprise funds.
Cost Estimate
Original Contract $63,373.10
Amendment No. 1 0.00
Amendment No. 2 58,933.00
Total $122,306.10
Fund Source
CIP Design
CIP CM
Project Budget
$109,000.00
79,000.00
$188,000.00
RECOMMENDATION
Council is being asked to approve a contract amendment with J.A. Brennan Associates, LLC in the amount of $58,933.00 and
consider this item on the Consent Agenda at the October 3, 2022 Regular Council Meeting.
Attachments: 2021 CIP page 91
J.A. Brennan Associates Supplemental Agreement No. 2
71
72
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2021 to 2026
PROJECT: Chinook Wind Project No. 91441202
King County purchased site and will restore it as a salmon estuary and passive park in partnership with the City.
DESCRIPTION: City CIP project is to develop public access and maintenance trail as project is slated to be turned over to
the City in the future. Plan is to connect trail through PW shops to Duwamish Gardens.
The WRIA 9 Salmon Recovery Plan recommends creating 20 -acres of off -channel habitat within the
JUSTIFICATION: Duwamish Transition Zone and lists this section of the river as critical habitat for salmon recovery
within the Green/Duwamish Watershed.
STATUS: King County construction slated to begin in 2021. City construction will be a separate contract, to start in 2022.
MAINT. IMPACT: Passive park will require additional maintenance.
COMMENT:
Grant funding for County project is from the KC fee in -lieu mitigation program and KCD. City CIP has 50% RCO
ALEA funding.
FINANCIAL Through Estimated
(in $000's)
2019 2020 2021
2022
2023
2024
2025
2026
BEYOND TOTAL
EXPENSES
me Project Location
y
_
�, I �►�, �
6eTw al7.i.
Design
21
44
44
2,4
IL
109
Land(R/W)
52
10
D.&
(741111 -----,..w. \
At
A.
62
Monitoring
Ili
15
15
15
:
45
Const. Mgmt.
79
79
Construction
1
263
264
TOTAL EXPENSES
74
69
59
357
0
0
0
0
0
559
FUND SOURCES
Awarded Grant RCO
20
20
117
157
Proposed Grant
0
Mitigation Actual
0
Mitigation Expected
0
City Oper. Revenue
74
49
39
240
0
0
0
0
0
402
TOTAL SOURCES
74
69
59
357
0
0
0
0
0
559
2021 - 2026 Capital Improvement Program
91
73
me Project Location
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_
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6eTw al7.i.
of
2,4
IL
L
rArA
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It
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1
1
'
ill
:
1L
$3p St _
2021 - 2026 Capital Improvement Program
91
73
74
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number: 21-163
CONTRACT FOR SERVICES
Amendment # 2
Between the City of Tukwila and J.A. Brennan Associates
That portion of Contract No. 21-163 between the City of Tukwila and J.A. Brennan
Associates, PLLC is hereby amended as follows:
Section 3: Duration of Agreement; Time for Performance. This Agreement shall be in
full force and effect for a period commencing upon execution and ending September 30,
2023 unless sooner terminated under the provisions hereinafter specified. Work under this
Agreement shall commence upon written notice by the City to the Consultant to proceed.
The Consultant shall perform all services and provide all work product required pursuant to
this Agreement no later than September 30, 2023 unless an extension of such time is
granted in writing by the City.
Section 4: Payment. The Consultant shall be paid by the City for completed work and
for services rendered under this Agreement as follows: ,t1
Payment for the work provided by the Consultant shall be made as provided on Exhibit "B"
attached hereto, provided that the total amount of payment to the Consultant shall
not exceed $58,933.00 without express written modification to the Agreement signed
by the City. The maximum amount payable under this contract as amended inclusive
of all fees and other costs shall not exceed $122,306.10 without express written
modifications of the Agreement signed by the City.
A.
All other provisions of the contract shall remain in full force and effect.
Dated this `� day of 5 , 20 2 -
CITY OF TUKWILA
Allan Ekberg, Mayor
CA Reviewed May 2020
CONTRACTOR
Printed Name: .17/16(.4) Cokyvhs
Page 1 of 2
75
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number: 21-163
ATTEST/AUTHENTICATED APPROVED AS TO FORM
Christy O'Flaherty, MMC, City Clerk Office of the City Attorney
CA Reviewed May 2020
76
Page 2 of 2
EXHIBIT A
Client: City of Tukwila
Project: Chinook Wind Public Access
J.A. BRENNAN ASSOCIATES, PLLC
Extra Services #2 - Additional design: Parking area Path and drainge re -design, NE Corner -City of Tukwila Facilities outlet and Construction Phase
Support
September 14, 2022
TASK
ITEM
Rate
DESCRIPTION
JB
PM
$195.00
TW
PLA
$168.00
DC
LA
$158.00
SMS
LAII
$103.00
CM
Designer
$103.00
SY
Admin
$115.00
Total
JAB
Hours
Total
Total
Total
Total
Total
DCG
Civil
Total
Subconsultant
Markup
Grand
Total
J.A. Brennan
J.A. Brennan
Labor
Expenses
Labor/Exp
w/ Markup
A
Administration / Coordination
'
1
Accounting/ admin. / invoicing
1
2
2
5
741.00
20.00
761.00
761.00
761.00
2
Client/ Design team coordination
2
2
316.00
20.00
336.00
336.00
336.00
Total
1
mar
Ep.
0
0
2
7
1,057.00
40
1,097.00
1,097.00
0
• 0
= MI
1,097.00
Construction Documents 60%, 90% 100% Plans, Spec. and Estimate (Additional out of scope items )
Meetings (up to 3 additional progress meetings and 2 meetings with King County)
--
5
5
--
10
1,305.00
20.00
1,325.00
1,325.00
0.00
0.00
1,325.00
2
Site - design elements - Infiltration gallery - grading and detail
1
2
6
--
9
1,129.00
20.00
1,149.00
1,149.00
0.00
0.00
1,149.00
3
Parking - design options exceeded scope
--
4
10
--
14
1,662.00
20.00
1,682.00
1,762.00
800.00
800.00
80.00
2,562.00
4
Stormwater configuration- iterations to resolve where pipe outfall from parking area will occur
--
3
8
--
11
1,298.00
20.00
1,318.00
1,418.00
1,000.00
1,000.00
100.00
2,418.00
5
Cost etimate value engineering
1
6
8
--
15
1,967.00
20.00
1,987.00
2,047.00
600.00
600.00
60.00
2,647.00
0
0
59
7,361.00
100.00
7,461.00
7,701.00
2,400.00
2,400.00
240.00
10,101.00
C
Construction Documents 60%, 90% 100% Plans, Spec. and Estimate (Redesign - Drainage, grading and Path - parking area)
1,933.00
1
Redesign - Meetings to confirm approach (up to 2)
1
3
3
7
978.00
20.00
998.00
1,083.00
850.00
850.00
85.00
2
Re -design - Adjust Path alignment to ensure it lies outside of stormwater portion of easement ( update layout and grading)
1
6
12
19
2,379.00
20.00
2,399.00
2,549.00
1,500.00
1,500.00
150.00
4,049.00
3
Redesign - Reconfigure stormwater to tight line to existing structure (update drainage, and parking layout and paving )
1
4
6
--
11
1,445.00
20.00
1,465.00
1,696.00
2,310.00
2,310.00
231.00
4,006.00
4
Redesign - Update TIR
--
2
1
--
3
419.00
20.00
439.00
659.00
2,200.00
2,200.00
220.00
2,859.00
5
Redesign -Update site section through parking area
1
1
4
--
6
765.00
20.00
785.00
785.00
0.00
0.00
785.00
6
Redesign -Update Cost estimate
1
6
4
11
1,555.00
20.00
1,575.00
1,675.00
1,000.00
1,000.00
100.00
2,675.00
7
Redesign -Update Permit Set
1
4
8
13
1,651.00
20.00
1,671.00
1,671.00
0.00
0.00
1,671.00
Total0
r
0
70
9,192.00
140.00
9,332.00
10,118.00
7,860.00
7,860.00
786.00
17,978.00
D
Construction Documents 60%, 90% 100% Plans, Spec. and Estimate (StormWaterDesign_NE Corner_City of Tukwila Facilities outlet)
1
Stormwater additioal analysis and update to TIR to accommodate off site influence
--
1
1
158.00
20.00
178.00
238.00
600.00
600.00
60.00
838.00
2
Stormwater Additional Design Sheets (up to two Sheets)
--
1
2
3
364.00
20.00
384.00
824.00
4,400.00
4,400.00
440.00
5,224.00
3
Adjust landscape sheets affected by stomwater change (layout, planting, irrigation, 1 detail sheet)
--
1
4
--
5
570.00
20.00
590.00
590.00
0.00
0.00
590.00
E
1
Total
3
6
0
0
9
1,092.00
60.00
1,152.00
1,652.00
5,000.00
5,000.00
500.00
6,652.00
Construction Support
Pre -construction conference
--
2
2
--
4
522.00
20.00
542.00
594.00
520.00
520.00
52.00
1,114.00
2
Submittal Review and response (landscape, civil, irrigation, site furniture, and hardscape items up to 6)
2
4
8
--
14
1,846.00
20.00
1,866.00
1,956.00
900.00
900.00
90.00
2,856.00
3
Attend (6) Site Visit Progress meeting - and prepare progress report memo (3hrs each visit - include memo)
2
9
13
--
24
3,151.00
160.00
3,311.00
3,436.00
1,250.00
1,250.00
125.00
4,686.00
4
Design Change During Construction (coordination and including drawing modification as needed up to 2 change orders)
1
4
8
--
13
1,651.00
20.00
1,671.00
1,856.00
1,850.00
1,850.00
185.00
3,706.00
5
RFI Submittal review and Response (up to 4)
1
6
8
--
15
1,967.00
20.00
1,987.00
2,052.00
650.00
650.00
65.00
2,702.00
6
Punch list site walk and review - support with punch list document preparation
2
4
4
--
10
1,434.00
20.00
1,454.00
1,522.00
680.00
680.00
68.00
2,202.00
7
Record Drawings
2
6
12
--
20
2,574.00
20.00
2,594.00
2,889.00
2,950.00
2,950.00
295.00
5,839.00
Total
10
0
35
55
IL 0
0
100
13,145.00
280.00
13,425.00
14,305.00
8,800.00
8,800.00
880.00
23,105.00
Total
19
0
88
136
0
2
245
31,847.00
620.00
32,467.00
34,873.00
24,060.00
24,060.00
1,906.00
58,933.00
v
Chinook Wind Extra Service #2 v2,Chinook Wind -Extra Service #2- 9/14/2022
Fee Proposal
78
Transportation & Infrastructure Services Committee Minutes September 19, 2022
E. Contract Amendment: Chinook Wind Public Access Project
Staff is seeking Council approval of Amendment No. 2 to Contract No. 21-163 with J.A.
Brennan Associates, PLLC in the amount of $58,933.00 for design and construction support
for the project.
Committee Recommendation
Unanimous approval. Forward to October 3, 2022 Regular Consent Agenda.
F. Consultant Agreement: 2022 GIS Utility Inventory
Staff is seeking Council approval of a contract with David Evans and Associates, Inc. in an
amount not to exceed $199,970.00 for geographic information system asset inventory
services.
Committee Recommendation
Unanimous approval. Forward to October 3, 2022 Regular Consent Agenda.
Miscellaneous
Chair Kruller mentioned that a resident has inquired about the status of the Sound Transit Boeing
Access Road station and has not heard back from the city. Staff will investigate and schedule a
future agenda item around this.
The meeting adjourned at 5:57 p.m.
Committee Chair Approval
Minutes by LH
79