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Home My WebLink AboutReg 2022-10-03 Item 6F - Grant Acceptance - Department of Ecology for Stormwater Management Action Plan for $72,353 (Local Match $10,853)COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 10/03/22 JR ITEM INFORMATION ITEM NO. 6.F. 81 STAFF SPONSOR: BRITTANY ROBINSON ORIGINAL AGENDA DATE: 10/03/ 22 AGENDA ITEM TITLE Surface Department Water Fund — Stormwater Management Action Plan of Ecology Water Quality Grant Award CATEGORY ❑ Discussion Mtg Date Motion Date 10/03/22 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date 1 Mtg SPONSOR ❑Council Mayor HR DCD ❑Finance Fire ❑"FS P&R ❑Police PIV Court SPONSOR'S In October 2021, Council approved to submit an application for the DOE Water Quality SUMMARY Combined Funding Program for the SMAP. The City received notification that it was awarded the grant which will target stormwater management actions within the Riverton stormwater basin. Council is being asked to formally accept the Department of Ecology Water Quality Combined Funding Program grant in the amount of $72,353.00 for the Stormwater Management Action Plan. REVIEVG'ED BY Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: KATE KRULLER ❑ LTAC DATE: 09/19/22 RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Forward to Regular Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $72,353.00 $0.00 $0.00 Fund Source: DOE GRANT AND SWCP CIP Comments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 10/03/22 Informational Memorandum dated 09/16/22 2021 CIP Page 88 Award Letter Minutes from Transportation and Infrastructure Committee meeting of 09/19/22 81 82 City of Tukwila Allan Ekberg, Mayor Public Works Department - Hari Ponnekanti, Director/City Engineer INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/ City Engineer BY: Brittany Robinson, Public Works Grant Analyst CC: Mayor Ekberg DATE: September 16, 2022 SUBJECT: Surface Water Fund — Stormwater Management Action Plan Project No. 8214120 Department of Ecology Water Quality Grant Award ISSUE Accept a Washington State Department of Ecology (DOE) Water Quality Combined Funding Program grant award in the amount of $72,353.00 to fund a portion of the Stormwater Management Action Plan (SMAP). BACKGROUND In August 2019, DOE issued an update to the NPDES Permit for Phase II Municipalities. Under this permit the City is required to prepare a SMAP to identify approaches that accommodate development while preventing water quality degradation and/or improving water quality conditions harmed by past developments. DISCUSSION In October 2021, Council approved staff to submit an application for the DOE Water Quality Combined Funding Program for the SMAP. The City recently received notification that it was awarded the grant for the SMAP, which will include documenting capital improvements for water quality and flow control, policy recommendations and targeted stormwater management actions within the Riverton stormwater basin. FISCAL IMPACT The City has been awarded $72,353.00 from the DOE Water Quality Combined Funding Program, which requires a 15% local city match of $10,852.95. Matching funds will be drawn from the Surface Water Comp Plan (SWCP) CIP and falls within the project budget. Grant Award Fund Source Budget DOE Grant $72,353.00 SWCP CIP $200,000.00 Required Match 10,853.00 Total $83,206.00 RECOMMENDATION Council is being asked to formally accept the Department of Ecology for its Water Quality Combined Funding Program grant in the amount of $72,353.00 for the Stormwater Management Action Plan on the Consent Agenda at the October 3, 2022 Regular Council Meeting. Attachments: 2021 CIP Page 88 Award Letter 83 84 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2021 to 2026 PROJECT: Surface Water Comprehensive Plan Project No. 82141202 Periodically revise and update the adopted Surface Water Comprehensive Plan to: 1) Incorporate the latest DESCRIPTION: requirements of the National Pollution Discharge Elimination System (NPDES) and Endangered Species Act (ESA); 2) Update Capital Improvement Projects to reflect current needs and completed projects; 3) Include GIS based basin and system maps as they become available; and 4) Revise Storm Water ordinance as needed. JUSTIFICATION: The latest requirements from regulatory agencies as well as newly identified City needs must be included in a regularly updated Surface Water Comprehensive Plan. STATUS: The Surface Water Comprehensive Plan was completed in 2003 and updated in 2013. Future updates are planned on a 7 -year cycle with the next update in 2021. MAI NT. IMPACT: COMMENT: FINANCIAL Through Estimated (in $000's) 2019 2020 2021 2022 2023 2024 2025 2026 BEYOND TOTAL EXPENSES Design 163 200 250 613 Land (R/W) 0 Const. Mgmt. 0 Construction 0 TOTAL EXPENSES 163 0 200 0 0 0 0 0 250 613 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 163 0 200 0 0 0 0 0 250 613 TOTAL SOURCES 163 0 200 0 0 0 0 0 250 613 Project Location: Entire System 2021 - 2026 Capital Improvement Program 88 85 86 STATE OF WASHINGTON DEPARTMENT OF ECOLOGY PO Box 47600, Olympia, WA 98504-7600 • 360-407-6000 July 1, 2022 Allan Ekberg, Mayor City of Tukwila - Public Works 6200 Southcenter Blvd Tukwila, Washington 98188 allan.ekberg@tukwilawa.gov Re: Sherry Edquid, Project Manager City of Tukwila - Public Works 6300 Southcenter Blvd, Suite 100 Tukwila, Washington 98188 sherry.edquid@tukwilawa.gov Tukwila's SMAP Basin Planning for Retrofitted Water Quality/Flow Control, W QC -2023 -Tu kwi I-00173 State Fiscal Year 2023 Final Water Quality Funding Offer List and Intended Use Plan Thank you for your time and effort in applying to Ecology for funding for your water quality project in the State Fiscal Year 2023 (SFY23) Funding Cycle. I am pleased to inform you that your project has been selected for funding. Please review the following information closely for more details. On June 30, 2022, Ecology published the SFY23 Final Water Quality Funding Offer List and Intended Use PIan197 (Final List). The Final List describes the projects and funding for the SFY23 Funding Cycle from the Centennial Clean Water Program (Centennial), the Clean Water Act Section 319 Nonpoint Source Fund (Section 319), the Stormwater Financial Assistance Program (SFAP), the Clean Water State Revolving Fund (CWSRF), and new federal funding provided to the CWSRF through the Bipartisan Infrastructure Law (BIL). On November 15, 2021, President Joe Biden signed the Infrastructure Investment and Jobs Act (IIJA), also known as the Bipartisan Infrastructure Law (BIL), which Ecology estimates could provide nearly $200 million in new funding to Washington's CWSRF over the next five years. For this SFY 2023 Final List, Washington's CWSRF has been allocated a total of $31 million in BIL funds, awarded as part of the CWSRF, and focused on supporting small financially disadvantaged community projects. Ecology evaluated 124 applications from local governments, tribes, conservation districts, other 97 https://apps.ecology.wa.gov/publications/documents/ 87 W QC -2023 -Tu kwi I-00173 July 1, 2022 Page 2 public entities, and qualified not-for-profit organizations. Funding requests totaled approximately $413 million. To ensure funds are committed to the highest priority projects, Ecology water quality specialists evaluated and scored all eligible project proposals. Scores were compiled, and a statewide priority list was developed. Projects proposed for funding are based upon the priority list, the type of project, and the funding source. After rating and ranking all eligible proposed projects and providing support for three additional small financially disadvantaged community phased projects, Ecology offered approximately $317 million to 124 projects. Detailed information on all proposals received and offered funding can be found in Appendix 1 in the Final List. A record of scores and evaluator comments are provided in the Evaluation Scorecard Report available through Ecology's Administration of Grants and Loans (EAGL) system. Applicants are strongly encouraged to review the report, as it will help applicants understand the strengths and weaknesses of their application. In addition, reviewing the report will help applicants become aware of any concerns about unclear costs or tasks and/or possible ineligible components; unclear costs or tasks and/or ineligible components may significantly delay the development of a funding agreement. To obtain the Evaluation Scorecard Report, follow these steps. • Go into your application in EAGL. • While in the Application Menu, click "View Forms" in the "View, Edit and Complete Forms" section. • Scroll down the list of forms to near the bottom. • Click on "Evaluation Scorecard (External)" in the "Screening/Evaluation/Offer" section. • Follow the prompts for opening or saving a PDF copy of the report. I am pleased to inform you that your project is being offered funding of up to $72,353, including: • A $0 from CWSRF for a term of N/A years at a N/A percent interest rate. • A $0 Forgivable Principal loan from CWSRF that will not be required to be repaid. • A $72,353 grant from SFAP. • A $0 grant from Centennial. • A $0 grant from Section 319. The final funding amount awarded for your project will be based on negotiations between you and Ecology regarding the project scope of work, budget, technical considerations, reasonableness of cost, and eligibility determinations. Based on your application, project type, and fund source, various conditions of funding will 88 WQC-2023-Tukwil-00173 July 1, 2022 Page 3 apply; these will be addressed during the agreement negotiation process. For information on conditions that may apply, please see Ecology's SFY23 Funding Guidelines198 and the footnotes assigned to your project in Appendix 1 in the Final List. All projects require cultural resources review, and most projects require environmental review. Please be aware of the requirements for your project, and implement the project schedule accordingly. If you have specific questions, please contact Environmental and Cultural Resource Coordinator, Liz Ellis, at liz.ellis@ecy.wa.gov or (360) 628-4410 or Seth Elsen, at seth.elsen@ecy.wa.gov, (564) 999-1177. Ecology is committed to negotiating and signing a funding agreement no later than January 31, 2023. To meet this timeline and ensure timely use of limited state and federal funds, it is essential that negotiations and funding agreement development begin as soon as possible. Please see the typical negotiation timeline on the last page of this letter. Ecology assigned the following Grant and Loan Project Management Team for your project: Heather Bearnes-Loza NWRO Ecology Project Manager (360) 584-2755 Karen Izumoto Headquarters Ecology Financial (360) 870-7524 Office, Lacey Manager Ecology's Project Manager or Financial Manager will contact you soon to schedule agreement negotiations. Ecology appreciates your commitment to improving Washington's water quality and looks forward to working with you to complete this high priority project. If you have any questions or concerns regarding the water quality funding programs, please contact Jeff Nejedly, Water Quality Financial Management Section Manager, at jeffrey.nejedly@ecy.wa.gov or (360) 407-6572. Sincerely, On behalf of Vincent McGowan, P.E. Water Quality Program Manager 198 https://apps.ecology.wa.gov/publications/documents/2110028.pdf 89 • If you have questions before then, contact the Ecology Project Manager listed in this letter • Meet with Ecology to discuss project details and comments in the Evaluation Scorecard • Negotiate scope, schedule, and budget for draft agreement WQC-2023-Tukwil-00173 July 1, 2022 Page 4 My project has been offered funds. What are my next steps? Sept De Oct -Jan • Attend Grant Recipient Training Workshops • Review the FY23 Final Offer List for funding amount and footnotes • Review the Evaluation Scorecard in EAGL • Update the Recipient Contacts in EAGL • Facility projects only: work with your planning department to ensure GMA compliance by Jan 31, 2023 • Prepare to meet with Ecology by compiling changes to project scope, schedule, budget, staff, etc. since you submitted the application • Ecology will contact you to schedule a meeting • Ecology conducts final review and approval of agreement in EAGL • Sign final agreement and return to Ecology for signature • Agreement must be signed and activated in EAGL Simpler projects may be through the process faster and more complex projects may take until Jan 2023. 90 City of Tukwila City Council Transportation & Infrastructure Services Committee Meeting Minutes Septemberl9, 2022 5:30 p.m. - Hybrid Meeting; Duwamish Conference Room & MS Teams Councilmembers Present: Kate Kruller, Chair; Mohamed Abdi, Tosh Sharp Staff Present: Hari Ponnekanti, Griffin Lerner, Brittany Robinson, Seong Kim, Mike Perfetti, Cyndy Knighton, Sherry Edquid, Vicky Carlsen Acting Chair Sharp called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. 2023-2024 Budget: Residential & Arterial Streets (103 and 104 Funds) Staff presented the proposed budgets. Committee Recommendation Discussion only. Forward to September 26, 2022 Committee of the Whole. B. Grant Award: Stormwater Management Action Plan Staff is seeking Council approval to accept $72,353.00 from the Washington State Department of Ecology Water Quality Combined Funding Program to fund a portion of the Stormwater Management Action Plan. Committee Recommendation Unanimous approval. Forward to October 3, 2022 Regular Consent Agenda. C. Grant Award: Stormwater Quality Retrofit Project Staff is seeking Council approval to accept $1,176,341.00 from the Washington State Department of Ecology Water Quality Combined Funding Program to fund a portion of the Stormwater Quality Retrofit Project. Committee Recommendation Unanimous approval. Forward to October 3, 2022 Regular Consent Agenda. Chair Kruller entered the meeting room during Item D. D. Contract Amendment: Green River Trail Improvements Staff is seeking Council approval of Amendment No. 1 to Contract 22-099 with KPFF Consulting Engineers in the amount of $273,977.69 for additional work on the Green River Trail Improvements Project. Committee Recommendation Unanimous approval. Forward to October 3, 2022 Regular Consent Agenda. 91