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Home My WebLink AboutCSS 2022-10-10 COMPLETE AGENDA PACKETCity of Tukwila Community Services and Safety Committee O Kathy Hougardy, Chair O Mohamed Abdi O Tosh Sharp AGENDA Distribution: K. Hougardy Ni. Abdi T. Sharp T. McLeod Mayor Ekberg D. Cline R. Bianchi C. O'Flaherty A. Youn L. Humphrey MONDAY, OCTOBER 10, 2022 — 5:30 PM THIS MEETING WILL BE CONDUCTED BOTH ON-SITE AT TUKWILA CITY HALL AND ALSO VIRTUALLY. ON-SITE PRESENCE WILL BE IN THE HAZELNUT CONFERENCE ROOM (6200 SOUTHCENTER BOULEVARD) THE PHONE NUMBER FOR THE PUBLIC TO PARTICIPATE IN THIS MEETING IS: 1-253-292-9750, Access Code 46754417# Click here to: Join Microsoft Teams Meeting For Technical Support during the meeting call: 1-206-433-7155. Next Scheduled Meeting: October 24, 2022 SThe City of Tukwila strives to accommodate individuals with disabilities. Please contact the City Clerk's Office at 206-433-1800 (TukwilaCityClerk@TukwilaWA.gov) for assistance. Item Recommended Action Page 1. BUSINESS AGENDA a. Proposed 2023-2024 Biennial Budget: a. Forward to 10/10 Pg.1 Land Acquisition, Recreation and Park Development. C.O.W. Meeting. Pete Mayer, Interim Parks & Recreation Department Director b. Proposed 2023-2024 Biennial Budget: b. Forward to 10/10 Pg.29 Foster Golf Links. C.O.W. Meeting. Pete Mayer, Interim Parks & Recreation Department Director c. A discussion regarding park restrooms. c. Discussion only. Pg.49 Pete Mayer, Interim Parks & Recreation Department Director 2. MISCELLANEOUS Next Scheduled Meeting: October 24, 2022 SThe City of Tukwila strives to accommodate individuals with disabilities. Please contact the City Clerk's Office at 206-433-1800 (TukwilaCityClerk@TukwilaWA.gov) for assistance. �J�� ILA kqs City of Tukwila Allan Ekberg, Mayor Parks & Recreation Department - Peter Mayer, Interim Director INFORMATIONAL MEMORANDUM TO: Community Services & Safety Committee FROM: Peter Mayer, Parks & Recreation Interim Director BY: David Rosen, Parks & Recreation Fiscal Analyst DATE: October 4, 2022 SUBJECT: Proposed 23-24 Budget: Land Acquisition, Recreation, and Park Development BACKGROUND Staff has prepared the Land Acquisition, Recreation, and Park Development (301) Fund budget for council consideration. The 301 Fund is used exclusively for acquisition and development of facilities and assets within the parks system. The 301 Fund's main inflow sources include Real Estate Excise Tax (REET) 1, King County Parks Levy Funds (The current levy lasts through the end of FY25), Park Impact Fees, Interest Revenue generated via the fund's balance, and 1% for Arts transfers from other funds within the city. Leveraging of these inflows and current fund balance may allow for the securing of additional revenue via local, state, and federal grants as well as increased emphasis on securing donors and establishing philanthropic opportunities. The 301 Fund's main outflows include purchases of capital assets as well as other supplies and services needed to install and maintain said assets as well as services related to installations of art throughout the parks and trail system. TMC 2.30.060 created the Municipal Arts Fund within the city, the Fund is captured within this budget. DISCUSSION The 301 Fund is estimated to receive approximately $941,000 in total revenue over the next biennium. Fund expenditures are currently estimated at $1.85M. This represents a spenddown of the fund balance of approximately $1.17M. This fund balance comes from past REET 1 funds as well as past King County Levy funds that are eligible to be used for park and trail capital projects and improvements. FINANCIAL IMPACT The 301 Fund does receive any general fund support. Financial impact of approving the 301 Fund budget as presented does not create any general fund inflows or outflows in the 2023-2024 biennium. RECOMMENDATION Staff is seeking approval from the Community Services & Safety Committee to forward the Land Acquisition, Recreation, and Park Development (301) Fund section of the 2023-2024 Biennial Budget to the October 10, 2022 Committee of the Whole. ATTACHMENTS A --- Proposed 23-24 Biennial Budget for 301 Fund B --- Proposed 23-28 CIP Sheets for 301 Fund Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 1 2 DEPARTMENT: N/A FUND: Land Acquisition, Rec., and Park Dev. RESPONSIBLE MANAGER: Pete Mayer Description FUND NUMBER: 301 POSITION: Interim Parks & Recreation Director The Land Acquisition, Recreation, and Park Development fund supports the Parks and Recreation Department's six-year capital improvement plan (CIP) that addresses construction, repair, maintenance and acquisition of parks, trails, recreation, and open space properties. Projects include planning, permitting, engineering, renovation, replacement and construction of park and recreation facilities and acquisition of park and open space lands. General government projects are in fund 303. Funding sources include a variety of sources including a one-quarter real estate excise tax (REET), park impact fees (PIF), 1% Municipal Arts Fund, King County Parks levy allocations, local, state, and federal grants, and other miscellaneous sources. The CIP includes both secured funding, as well as funding that has not yet been secured, assuming successful obtainment of grants. 2021-2022 Accomplishments ♦ Joe Duffie Tree dedication. Strategic Goals 1 & 5 ♦ Foster Golf course safety and security bollards. Strategic Goals 1 & 5 ♦ Completed Tukwila Park gazebo replacement. Strategic Goals 1 & 5 ♦ Completed tennis court renovations at Tukwila and Crystal Springs Parks. Strategic Goals 1 & 5 ♦ Completed parking lot overlay at Foster park. Strategic Goals 1 & 5 ♦ Completed road mural installation at Christiansen Road and Baker Boulevard, utility box art wrap program and park mural program painting utilizing 1% for Arts Funds. Strategic Goals 1 & 5 2023-2024 Outcome Goals ♦ Implement recommendations from the 2012 City Strategic Plan- amended 2018, Tukwila's Comprehensive Plan, 2020 Parks, Recreation and Open Space Plan, the 2012 Urban Tree Canopy Assessment, 2019 Older Adults Recreational Service Needs Assessment, 2018 Public Arts & Culture Master Plan and 2017 Green Tukwila 20 -Year Stewardship Plan and other applicable local, regional, and state plans. ♦ Engage in more routine park, open space, and trail master planning initiatives to inform a more aggressive master plan implementation program. ♦ Leverage current revenues with external funding sources to bolster scope, scale, and quantity of park improvements. ♦ Conduct an ADA Transition Plan self-assessment to guide ongoing accessibility improvements. ♦ Expand access and neighborhood connectivity through improved local and regional trails and water access opportunities. ♦ Rehabilitate and expand play spaces, playgrounds, spray parks, skate parks, sport courts and ballfields. ♦ Enhance user experience through park safety and security improvements. ♦ Restore riparian habitat, improve urban forest canopy, better control invasive species, improve flood control and enhance water quality. 3 ♦ Facilitate renovation and rehabilitation of critical park infrastructure and assets to extend life cycle and lower operating and maintenance costs. ♦ Secure, improve and increase access to undeveloped properties, including 116th open space and 140th Street and 42nd Avenue. 2023-2024 Indicators of Success ♦ Increased monetary investment in renovating, rehabilitating, repairing, and improving public park and recreation assets. ♦ Increased volume of grant applications and grants awarded. ♦ Increase grant amounts awarded and philanthropic partnerships. ♦ Secure grant matches through a combination of in-kind support, donated cash, labor, materials, and equipment and other grants. Program Change Discussion Significant increases in investments supporting the rehabilitation and improvement of parks, recreation facilities, trails and open space are forecasted over the six-year CIP period. In addition to appropriating dedicated REET funds for parks, the Department will be more aggressively pursuing local, regional, state, and federal grants and developing philanthropic and planned giving initiatives to leverage secured sources of funding. The Department is updating its approach to capital improvement planning focusing on projects that 1) renovate and replace park furnishings and assets, including preserving green infrastructure; 2) address safety and security improvements and emergency repair needs; 3) increase neighborhood and regional connectivity through improved trail and water access opportunities; 4) dedicate resources for future park, recreation and open space planning and acquisition, including planning, design and engineering. 4 Department Detail Budget by Revenue & Expenditure Summary Land Acquisition, Recreation, and Park Improvement Projects Actual Budget Percent Change 2020 2021 Projected 2022 2022 2023 2024 2022-2023 2023-2024 Operating Revenue 0.0% Art Projects 28,254 80,318 10,280 50,000 64,250 31,000 Excess Property Tax Levy $ 309,197 $ 159,442 $ 171,247 $ 304,000 $ 165,000 $ 165,000 -45.7% 0.0% Investment Earnings 8,175 2,128 4,000 5,000 8,000 8,000 60.0% 0.0% Total Operating Revenue 317,372 161,570 175,247 309,000 173,000 173,000 -44.0% 0.0% Capital Project Revenue 0.0% Park Improvements 150,332 153,941 192,414 405,000 742,000 958,000 Real Estate Excise Tax (REED 2,250 949,149 597,301 - 150,000 150,000 0.0% 0.0% Grant Revenues 6,700 - - - - - 0.0% 0.0% Park Impact Fees 302,750 43,780 325,000 101,000 100,000 100,000 -1.0% 0.0% Total Capital Project Revenue 311,700 992,930 922,301 101,000 250,000 250,000 147.5% 0.0% Transfers In 231,506 518,550 72,290 72,290 64,250 31,000 -11.1% -51.8% Total Operating Revenue 860,578 1,673,050 1,169,838 482,290 487,250 454,000 1.0% -6.8% Projects AiR's river 7,996 18,033 9,471 - - - 0.0% 0.0% Art Projects 28,254 80,318 10,280 50,000 64,250 31,000 28.5% -51.8% Star Nursery Acquisition 8,933 23,744 - - - - 0.0% 0.0% Parks, Rec., & Open Space Plan 61,943 - -- - - 0.0% 0.0% Duwamish Hill Preserve - 176 1,500 - - - 0.0% 0.0% Park Improvements 150,332 153,941 192,414 405,000 742,000 958,000 83.2% 29.1% Tukwila South Trail 11,232 - - - - - 0.0% 0.0% Open Space Improvements - - - - - 100,000 0.0% 0.0% Tukwila Pond 2,782 40,489 11,885 - - - 0.0% 0.0% Parks Maintenance - 76,298 40,033 - - - 0.0% 0.0% Park Acquisition - 1,990 - - - 15,000 0.0% 0.0% Homeless Camp Clean Up - - 16,354 - - - 0.0% 0.0% Multipurpose Trails - - 32,560 50,000 125,000 75,000 150.0% -40.0% Total Projects 271,472 394,989 314,497 505,000 931,250 1,179,000 84.4% 26.6% Transfers Out - 149,495 - - - - 0.0% 0.0% Total Expenses 271,472 544,484 314497 505,000 931,250 1,179,000 84.4% 26.6% Beginning Fund Balance 1,178,173 1,767,280 2,895,845 2,895,845 3,751,186 3,307,186 29.5% -11.8% Change in Fund Balance 589,106 1,128,565 855,341 (22,710) (444,000) (725,000) 1855.1% 63.3% Ending Fund Balance $ 1,767,280 $ 2,895,845 $ 3,751,186 $ 2,873,135 $ 3,307,186 $ 2,582,186 15.1% -21.9% 5 General Ledger Code Details Revenues GL Account Code Account Description Actual 2020 2021 Projected 2022 2022 Budget 2023 2024 Operating Revenues Salaries $ 2,260 $ 7,789 $ - $ - $ - $ - PR301800-311137 Excess Property Tax Levy -Parks $ 309,197 $ 159,442 $ 171,247 $ 304,000 $ 165,000 $ 165,000 PR301800-318340 REET 1 - First Quarter Percent 2,250 949,149 597,301 - 150,000 150,000 PR301800-361110 Investment Interest 8,175 2,128 4,000 5,000 8,000 8,000 Total Operating Revenues Industrial Insurance 319,622 1,110,719 772,548 309,000 323,000 323,000 PR301800-337733 Duwamish River Habitat Coord 6,700 - - - - - PR301800-345851 Park Impact Fees 302,750 43,780 325,000 101,000 100,000 100,000 Total Capital Project Revenues 309,450 43,780 325,000 101,000 100,000 100,000 PR301800-730104 Transfer In from 104 190,106 485,000 - - - - PR301801-730195 Transfer In for 1% Arts 41,400 33,550 72,290 72,290 64,250 31,000 Non -Operating Revenues PR301800-535002 231,506 518,550 72,290 72,290 64,250 31,000 - - PR301801-531003 Operating Supplies (17,941) 10,739 - - Total Revenues Total Supplies $ 860,578 $ 1,673,050 $ 1,169,838 $ 482,290 $ 487,250 $ 454,000 Expenditures GL Account Code Account Description Actual 2020 2021 Projected 2022 2022 Budget 2023 2024 PR301800-511000 Salaries $ 2,260 $ 7,789 $ - $ - $ - $ - Total Salaries & Wages 2,260 7,789 - - - - PR301800-521000 FICA 173 589 - - - - PR301800-523000 PERS 291 867 - - - - PR301800-524000 Industrial Insurance 56 5 - - - - PR301800-525000 Medical, Dental, Life, Optical - 36 - - - - Total Personnel Benefits 520 1,496 - - - - PR301800-531003 Operating Supplies 8,226 1,505 - - - - PR301800-532001 Repair Supplies - 8,337 - - - - PR301800-532002 Maintenance Supplies 1,550 - - - - - PR301800-535002 Power Tools 7,499 - - - - - PR301801-531003 Operating Supplies (17,941) 10,739 - - - - Total Supplies (666) 20,582 - - - - 6 Expenditures (cont.) GL Account Code Account Description Actual 2020 2021 Projected 2022 2022 Budget 2023 2024 PR301800-541000 Professional Services 211,447 44,204 - - - - PR301800-541006 Consulting Services - 50,784 - - - - PR301800-541007 Contracted Services 3,056 107,784 91,900 - 867,000 1,148,000 PR301800-541010 Inspection Services & Permits - 976 - - - - PR301800-541012 Translation & Interpretation - 396 - - - - PR301800-545004 Equipment Rental - 1,778 - - - - PR301800-547000 General Utilities - 176 - - - - PR301800-548001 Repair services - 1,258 - - - - PR301800-548002 Maintenance Services - 120,265 - - - - PR301800-548003 Irrigation Maint Service 663 - - - - - PR301800-548005 Tree/Landscape Maintenance - 11,979 - - - - PR301800-548008 Non -Capital Improvements - - - - - - PR301800-549000 Miscellaneous Expenses - 1,990 - - - - PR301800C-541000 Professional Services (1,690) - - 79,000 - - PR301800C-541006 Consulting Services 1,690 - - - - - PR301800C-547000 General Utilities - - 1,500 - - - PR301800C-548008 Non -Capital Improvements - - 3,500 - - - PR301801-541000 Professional Services - 1,500 1,500 - - - PR301801-541006 Consulting Services - 5,500 8,250 - - - PR301801-541007 Contracted Services (19,077) - 5,000 - 64,250 31,000 PR301801-548000 Repair & Maint Services 73,269 16,533 - - - - Total Services & Passthrough Pmts 269,358 365,123 111,650 79,000 931,250 1,179,000 PR301800C-563000 Other Improvements- - 76,339 - - PR301800C-564000 Machinery & Equipment- - 108,947 - - - PR301800C-565000 Construction Projects - - 17,561 426,000 - - Total Capital Expenditures - - 202,847 426,000 - - PR301800-750104 Transfer Out to 104 - 74,748 - - - - PR301800-750305 Transfer Out to 305 - 74,748 - - - - Total Transfers Out - 149,495 - - - - Total Expenditures $ 271,472 $ 544,485 $ 314,497 $ 505,000 $ 931,250 $ 1,179,000 7 TUKWILA PARKS & RECREATION GOOD HEALTHY FUN Proposed 2023-24 Biennial Budget: Land Acquisition, Recreation, and Park Development Fund (301) TUKWILA PARKS & RECREATION GOOD HEALTHY FUN IThe Land Acquisition, Recreation, and Park Development Fund is used for acquisition of land, development of land, and construction of parks facilities. Background • Diverse funding sources including Real Estate Excise Tax (REET) 1 & 2, King County Parks Levy funds, Park Impact Fees, Local and State grants, 1% for Arts Fund • Supports the planning, acquisition, design, and construction of parks, trails, facilities, public art and the conservation of open space properties. • Primary method and source of funding of capital repair, improvement, rehabilitation and replacement of park and recreation assets. TUKWILA PARKS & RECREATION GOOD HEALTHY FUN Current Operations Operational Highlights of the 301 Fund include: • Investments significantly limited in 2021-22 due to funding allocations • Primary focus on safety/security investments, parking lot and trail resurfacing, sport court rehabilitation and preliminary phase of park furnishing replacement TUKWILA PARKS & RECREATION GOOD HEALTHY FUN Key Themes of 2023-2024 Budget • Refurbishment and rehabilitation of current park, trail, and open space assets- focus on maintaining and enhancing safety, security, connectivity, and accessibility. • Bolster community-based park master planning applying equity tools and strategies; begin phased implementation. • Leveraging a greater city investment with local and state grants • Explore new and expanded capital funding opportunities with philanthropic partners """ TUKWILA_ PARKS & RECREATION Key Items in Progress for the 301 Fund include: GOOD HEALTHY FUN • Restructuring of the 6 -year CIP (2023-2028 in the next version) to better communicate department goals for greater capital investment and better position for grant eligibility • Creating a more integrated capital asset and art installation inventory and condition assessment throughout the city to better inform both day-to-day maintenance as well as capital investment needs and priorities • Assessing interlocal agreements with Tukwila and Highline School Districts, King County DNR -Parks and other partners to clarify capital asset management responsibilities and identify opportunities for greater partnership TUKWILA PARKS & RECREATION GOOD HEALTHY FUN Questions? �J�� ILA kqs City of Tukwila Allan Ekberg, Mayor Parks & Recreation Department - Peter Mayer, Interim Director INFORMATIONAL MEMORANDUM TO: Community Services & Safety Committee FROM: Peter Mayer, Parks & Recreation Interim Director BY: David Rosen, Parks & Recreation Fiscal Analyst DATE: October 4, 2022 SUBJECT: Proposed 23-24 Budget: Foster Golf Links BACKGROUND Staff has prepared the Foster Golf Links (411) Fund budget for council consideration. The 411 Fund is an enterprise fund that encapsulates operating and capital expenditures for the Foster Golf Links (FGL) course located at 13500 Interurban Ave within the city. The 18 -hole course has been owned by the city since the late 1970s. Rounds usage from 2017-2021 averaged about 53,100 rounds of play per year. Rounds usage FY22 YTD is currently about 51,900 and is expected to be at least 57,000 by year's end. The 411 Fund's main inflows include Green Fees, Power Cart & Club Rentals, Merchandise and Snack Sales, Concession Revenues via our Concessionaire on site, Interest Revenue generated via the fund's balance, and transfer -in from the General Fund. The 411 Fund's main outflows include salaries and benefits for operations and pro shop staff, water and surface water for course maintenance, purchase of resale goods, fuel for cart and equipment usage, the fund's indirect cost allocation, and capital purchases of new equipment, course improvements, and clubhouse improvements. DISCUSSION The 411 Fund is estimated to receive approximately $4.59M in total revenue over the next biennium. Total expenditures are currently estimated at $4.75M, this includes capital expenditures estimated at $665,000 across the biennium. Fund balance reduction across the biennium is expected to be approximately $165,000 by end of FY24. FINANCIAL IMPACT The 411 Fund currently receives $300,000 from the General Fund via interfund transfer each fiscal year. Also, the budget as presented calls for indirect cost allocation payments back to the general fund totaling $449,583 across the biennium. Therefore, the financial impact of approving the 411 Fund budget as presented creates a net general fund outflow of about $150,000 across the biennium. RECOMMENDATION Staff is seeking approval from the Committee to forward the Foster Golf Links (411) Fund section of the 2023-2024 Biennial Budget to the October 10, 2022 Committee of the Whole. ATTACHMENTS A --- Proposed 23-24 Biennial Budget for 411 Fund B --- 411 Budget PowerPoint Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 29 30 DEPARTMENT: Parks & Recreation FUND: Golf Course RESPONSIBLE MANAGER: Pete Mayer Description FUND NUMBER: 411 POSITION: Interim Parks & Recreation Director The mission of Foster Golf Links (FGL) is to provide a quality golfing experience for those that live, work, and play in Tukwila. The golf course is operated as an enterprise fund with revenues covering all maintenance, pro shop services, and capital costs. 2021-2022 Accomplishments ♦ Increased number of rounds of play in 2021 to 64,203. Strategic Goals 2, 3, & 5. PROS Plan Goals 3 & 4. ♦ Fully updated and relaunched the Foster Golf Links website. Strategic Goals 2, 3, 4, & 5. PROS Plan Goals 4, 5, & 6. ♦ Successfully integrated financial reporting of Foster Golf Links operations with new Finance Enterprise system deployed in 2022. Strategic Goal 4. ♦ Reintroduced the lessons program to our services offerings at the golf course. Strategic Goal 3, 4, & 5. PROS Plan Goals 4, 5, & 6. ♦ Repainted the Foster Golf Links clubhouse. PROS Plan Goal 4. 2023-2024 Outcome Goals ♦ Maintain rounds of play greater than 47,000. Strategic Goals 3, 4, & 5. PROS Plan Goals 4, 5, & 6. ♦ Continue with Cart Replacement Plan to reduce downtime and repairs on older carts. Strategic Goal 4. PROS Plan Goals 3 & 5. ♦ Maintain up to date merchandise in the golf shop. Strategic Goals 3 & 4. PROS Plan Goals 5 & 6. ♦ Develop and utilize Key Performance Indicators in day-to-day and long-term golf course operations. Strategic Goal 4. PROS Plan Goal 6. ♦ Perform Deep Tine Aerification and top dressing to increase playability of course during the shoulder months. Strategic Goal 4 & 5. PROS Plan Goals 4 & 5. ♦ Implement divot repair program through partnership with Men's and Ladies Club. Strategic Goal 4 & 5. PROS Plan Goals 4 & 5. ♦ Perform capital improvements at the course for playability and sustainability. Strategic Goal 4 & 5. PROS Plan Goals 4 & 5. ♦ Continue to employ player engagement through marketing and clinics. Strategic Goals 2, 3, & 4. PROS Plan Goals 2, 3, 4, & 5. ♦ Reduce chemical and fertilizer expenditures through turf management and watering practices. Strategic Goal 4 & 5. PROS Plan Goals 4 & 5. 31 2023-2024 Indicators of Success • Maintaining rounds of play above 47,000 per year. • Attract new customers while retaining current customer base. • Employees receive better knowledge of equipment in use and products/services being offered. • Employees provide better customer service. • Better drainage on course, reduced soft spots, and healthier turf Program Descriptions The following programs are budgeted in the Golf Fund: PROGRAM NAME PROGRAM DESCRIPTION Projects & Capital lmpr Mgmnt Planning and executing community infrastructure investment Administration General functions for standard operations of the department, including purchasing, timecards, budget development and oversight, culture, and internal communications, recruiting and hiring, employee supervision and performance evaluations. Communications & Community Engagement Fosters more inclusive public participation and relationship building. Professional Development & Training Development of operational and strategic knowledge and skills to support staff development and better outcomes for the community and organization. Boards/Commissions/ Committees Staffing, participating and other support for the successful development and administration of Board and Commission recruitment, trainings, and meetings. Also includes assisting with appointments and monitoring terms of appointment and training requirements. Receive applications and compiles memo for Mayor, schedule interviews, as requested, maintains a roster with all appointees and expiration dates, send memos for approved appointment for city council agenda, issue press releases, send thank you, regrets and/or congratulations letters to residents Course Maintenance Execute maintenance tasks on PGA -rated Foster Golf Links, including maintenance of cart paths, course accessories, irrigation, landscape, sand bunkers, set course, turf, and equipment necessary to care for the course Golf Maint Operations Admin General functions for standard operations of the golf course operations department at Foster Golf Links, including purchasing, timecards, budget development and oversight, culture, and internal communications, recruiting and hiring, employee supervision and performance evaluations. Pro Shop Operations Customer service, lessons and tournaments, management of play, and retail operations at Foster Golf Links Risk Management Maintain adequate insurance coverage for liabilities, property, and employee errors & omissions. Review claims and file reports as needed Clubhouse Maintenance Facility maintenance at Foster Golf Links Clubhouse Fleet Management Maintenance of all carts, vehicles, and equipment necessary for golf course operations 32 Program Change Discussion The current Foster Golf Links (411) Fund budget reflects maintenance of current staffing levels and service provision to both our customers and the course itself. The present FGL Pro Shop staffing model presents challenges in providing continuous and sufficient coverage for peak periods. Other options and alternatives will be explored in 2023-24 to provide more consistent, flexible, and sustainable staffing and ensure necessary expertise during operational hours. The department will be developing a new business plan to inform and guide operations of FGL, leveraging key performance indicators developed in Q3 2022. The budget also reflects our department's continuous efforts to preserve and enhance a key capital asset the City possesses in Foster Golf Links via course and clubhouse improvements as well as maintaining and acquiring the proper equipment for efficient day-to-day operations. Increases in budget reflect sustained inflationary pressure in key operational inputs such as fuel for carts and equipment as well as chemicals and fertilizers for course maintenance. These same inflationary pressures also result in higher labor costs via collective bargaining terms and negotiations. Department staff strive to optimize revenue sources via marketing and sponsorships, communication with our concessionaire on site, collaboration with our POS system provider to optimize course utilization and continue to search for new and innovative methods of creating sustainable revenue sources for course operations and capital needs. Description Tier Legally Required (Y/N) Type of Program FTE Allocation 2023 Budget Allocation 2024 Budget %Change 9e 2023-2024 Projects & Capital lmpr Mgmnt 1 N - Best Practice Community 0.270 40,262 0.270 42,381 5.26% 1 - Total 0.270 40,262 0.270 42,381 5.26% Administration 2 Y - Federal/State Governance 0.575 296,730 0.525 306,933 3.44% Communications & Cmmnty Engmnt 2 N - Best Practice Community 0.100 13,122 0.100 15,037 14.59% 2 - Total 0.675 309,852 0.625 321,970 3.91% Professional Dev & Training 3 Y - Ordinance/Resolution Governance 0.103 15,605 0.103 16,465 5.51% Boards/Commissions/Committees 3 Y - Federal/State Governance 0.020 2,823 0.020 2,952 4.55% Course Maintenance 3 N - Best Practice Community 4.808 986,645 4.808 991,922 0.53% Golf Maint Operations Admin 3 N - Best Practice Community 0.112 54,875 0.100 55,594 1.31% Pro Shop Operations 3 N - No Mandate Community 3.612 593,850 3.674 646,246 Risk Management 3 Y - Federal/State Governance - 29,000 - 30,450 5.00% 3 - Total 8.655 1,682,799 8.705 1,743,629 3.61% Clubhouse Maintenance 4 N - Best Practice Community - 20,000 - 20,000 Fleet Management 4 N - Best Practice Governance 0.900 259,958 0.900 313,045 20.42% 4 -Total 0.900 279,958 0.900 333,045 18.96% Grand Total 10.500 2,312,871 10.500 2,441,024 5.54% 33 Tier 1 $40 . $42 Tier 2 Tier 3 Tier 4 Programs by Tier $310 $322 $280 $333 $1,683 $1,744 $0 $200 $400 $600 $800 $1,000 $1,200 $1,400 $1,600 $1,800 $2,000 Thousands 2023 Budget ■ 2024 Budget Cart Replacement Program To provide a consistent and quality golfing experience for the customer, Foster Golf Links has included funding in the budget for the purchase of EZGO golf carts. The purchase of EZGO golf carts supports the cart replacement program which was restarted in 2019. The program ensures the service lives of our aging fleet of carts does not exceed nine years and reduces excessive maintenance cost. The budget includes EZGO cart purchases as follows: Year Equipment Price 2023 7 EZGO Carts $35,000 2024 7 EZGO Carts $35,000 Total $70,000 As part of the purchase in 2023, seven of the oldest carts will be traded -in, seven carts will also be traded - in for the 2024 purchase as well. 34 Fleet Program (Maintenance Equipment) In 2020 Foster Golf Links maintenance assumed responsibility for the management of fleet program to allow for replacement of equipment on an as needed basis via a one in one out methodology. Equipment is evaluated annually for life expectancy based on condition and need for repairs. The fleet plan in the next biennium calls for: Year Equipment Price 2023 Utility Cart $12,000 2023 Mower $53,000 2024 Top Dresser $60,000 2024 Spray Tank $50,000 Total $175,000 Course Capital Program To maintain course conditions and playability, customer experience and satisfaction, and ecological conditions and benefits, the golf course requires day-to-day maintenance as well as long-term capital investment. Without proper capital investment, Foster Golf Links risks potentially lower customer satisfaction and loss of market share to neighboring courses and other competing amenities. Course operations staff evaluate the course to guide capital investment decisions. The course capital program in the next biennium calls for: Year Project Price 2023 Hole 1 Improvements $160,000 2024 Hole 7 Improvements $120,000 Total $280,000 Clubhouse Capital Program To maintain customer experience and satisfaction the Foster Golf Links clubhouse also requires both day-to-day maintenance as well as long-term capital investments to be made. Department staff, including those working both in the Pro Shop and in Course Maintenance evaluate capital needs of the clubhouse to guide capital investment decisions. The clubhouse capital program in the next biennium calls for: Year Project Price 2023 HVAC Unit Replacement $20,000 2024 HVAC Unit Replacement $20,000 Total $40,000 35 Budget by Revenue & Expense Summary FOSTER GOLF COURSE Operating Expenses Actual Budget Percent Change 2020 2021 Projected 2022 2022 2023 2024 2022-2023 2023-2024 Operating Revenue 7.9% Benefits 326,433 340,420 354,203 352,212 372,040 388,041 Gambling & Excise Taxes $ 1,925 $ 2,895 $ 3,000 $ 3,000 $ 3,000 $ 3,000 0.0% 0.0% Greens Fees 1,390,801 1,652,121 1,410,000 1,052,000 1,412,500 1,412,500 34.3% 0.0% Grant Revenues 5,446 - -- 126,704 - - 0.0% 0.0% General Government Revenue 143,192 184,398 148,000 130,000 145,000 145,000 11.5% 0.0% Culture and Recreation Fees 493 515 2,500 1,000 2,000 2,000 100.0% 0.0% Other Income 23,911 435 11,500 20,000 10,000 10,000 -50.0% 0.0% Investment Earnings 3,477 943 1,870 1,000 2,000 2,000 100.0% 0.0% Rent & Concessions 342,557 427,601 415,000 343,000 420,000 420,000 22.4% 0.0% Transfers In 511,724 300,000 300,000 300,000 300,000 300,000 0.0% 0.0% Total Operating Revenue 2,423,525 2,568,908 2,291,870 1,850,000 2,294,500 2,294,500 24.0% 0.0% Operating Expenses Salaries & Wages 603,974 787,050 781,406 789,525 931,642 1,004,860 18.0% 7.9% Benefits 326,433 340,420 354,203 352,212 372,040 388,041 5.6% 4.3% Supplies 14,847 25,682 5,123 21,500 4,250 4,463 -80.2% 5.0% Repair& Maintenance Supplies 82,593 102,205 80,055 56,000 83,500 87,675 49.1% 5.0% Resale Supplies 105,491 126,704 122,000 73,000 96,500 101,325 32.2% 5.0% Small Tools 5,935 78,805 1,500 42,500 4,500 4,700 -89.4% 4.4% Technology Supplies - 1,010 -- - - 0.0% 0.0% Fleet Supplies 28,926 40,107 36,223 32,000 36,000 37,800 12.5% 5.0% Professional Services 32,570 54,098 26,362 23,876 32,575 34,204 36.4% 5.0% Communications 8,417 5,520 7,079 5,600 4,900 5,145 -12.5% 5.0% Professional Development 1,998 1,519 1,901 500 1,935 2,032 287.0% 5.0% Advertising 11,641 11,186 282 5,000 5,000 5,250 0.0% 5.0% Rentals 31,036 33,574 35,313 37,500 39,000 40,950 4.0% 5.0% Technology Services 7,931 - 1,913 - 4,000 4,200 0.0% 5.0% Utilities 59,684 79,220 95,700 71,700 82,700 86,835 15.3% 5.0% Repairs & Maintenance Services 59,643 105,414 43,792 81,800 34,500 36,225 -57.8% 5.0% Other Expenses 66,708 75,957 28,000 38,500 30,520 32,046 -20.7% 5.0% Other Capital Improvements - - - 50,000 230,000 190,000 360.0% -17.4% Machinery & Equipment 109,484 234,871 758 - 100,000 145,000 0.0% 45.0% Transfers Out 500 500 500 500 - - -100.0% 0.0% Total Operating Expenses 1,557,812 2,103,844 1,622,111 1,681,713 2,093,562 2,210,750 24.5% 5.6% Indirect Cost Allocation 196,512 206,798 208,866 208,866 219,309 230,274 5.0% 5.0% Total Non Operating Expenses 196,512 206,798 208,866 208,866 219,309 230,274 5.0% 5.0% Total Expenses 1,754,324 2,310,642 1,830,977 1,890,579 2,312,871 2,441,024 22.3% 5.5% Beginning Fund Balance 116,682 785,884 1,044,149 1,044,149 1,505,043 1,486,672 44.1% -1.2% Change in Fund Balance 669,201 258,265 460,893 (40,579) (18,371) (146,524) -54.7% 697.6% Ending Fund Balance $ 785,884 $ 1,044,149 $ 1,505,043 $ 1,003,570 $ 1,486,672 $ 1,340,148 48.1% -9.9% 36 Salary and Benefit Details Foster Golf Course Position Description 2022 FTE 2023 FTE 2023 Budget Salaries Benefits 2024 FTE 2024 Budget Salaries Benefits Head Golf Professional 1 1 $ 99,504 $ 31,714 1 $ 115,464 $ 34,905 Golf Maintenance Supervisor 1 1 100,584 50,406 1 105,972 51,653 Lead Maintenance Specialist 1 1 95,244 36,107 1 100,272 37,281 Fleet Technician 1 1 87,048 47,905 1 92,652 49,175 Parks & Recreation Analyst 0 0.25 28,690 8,137 0.25 31,407 8,691 Admin Support Technician 2.5 2.5 171,650 74,849 2.5 184,551 77,502 Maintenance Specialist 2.25 3.25 222,578 90,669 3.25 244,506 95,413 Golf Shop Assistant 0 0.5 29,644 6,874 0.5 33,336 7,657 Extra Labor 95,000 23,056 95,000 23,439 Overtime 1,700 323 1,700 325 Clothing Allowance 2,000 2,000 Department Total 8.75 10.5 $ 931,642 $ 372,040 10.5 $ 1,004,860 $ 388,041 37 General Ledger Code Details Revenues GL Account Code Account Description Actual 2020 2021 Projected 2022 2022 Budget 2023 2024 Operating Revenues PR411680-317200 Leasehold Excise Tax $ 1,925 $ 2,895 $ 3,000 $ 3,000 $ - $ - PR411680-333219 Dept Of Treasury -Cares Act 5,446 - - - - - PR411680-347301 Green Fees 1,384,845 1,642,160 1,400,000 1,049,000 - - PR411680-347302 Golf Tournament Fees 5,956 9,961 10,000 3,000 - - PR411680-347620 Golf Instruction 493 515 2,500 1,000 - - PR411680-361110 Investment Interest 3,477 943 1,870 1,000 - - PR411680-362100 Equipment Rents (Short -Term) 12,923 23,723 20,000 20,000 - - PR411680-362101 Power Cart Rentals 265,793 307,267 - 195,000 - - PR411680-362102 Power Cart Replacement fee 14,728 22,758 - 18,000 - - PR411680-362800 Concession Proceeds 49,112 73,853 100,000 110,000 - - PR411681-317200 Leasehold Excise Tax - - - - 3,000 3,000 PR411681-341702 Sales Of Merchandise 125,250 160,700 130,000 115,000 125,000 125,000 PR411681-341704 Sales Of Snacks 17,942 23,698 18,000 15,000 20,000 20,000 PR411681-347301 Green Fees - - - - 1,400,000 1,400,000 PR411681-347302 Golf Tournament Fees - - - - 12,500 12,500 PR411681-347620 Golf Instruction - - - - 2,000 2,000 PR411681-361110 Investment Interest - - - - 2,000 2,000 PR411681-362100 Equipment Rents (Short -Term) - - - - 25,000 25,000 PR411681-362101 Power Cart Rentals - - - - 275,000 275,000 PR411681-362102 Power Cart Replacement fee - - - - 20,000 20,000 PR411681-362800 Concession Proceeds - - - - 100,000 100,000 PR411681-369810 Cashier's Overages/Shortages 167 - - - - - PR411681-369900 Other Revenues 23,745 435 1,500 - - - PR411681-369901 Other Rev -Rewards Programs - - - 20,000 - - PR411681-369908 Credit Card Fee Revenue - - 10,000 - 10,000 10,000 PR411682-362101 Power Cart Rentals - - 275,000 - - - PR411682-362102 Power Cart Replacement fee - - 20,000 - - - Total Operating Revenues 1,911,801 2,268,908 1,991,870 1,550,000 1,994,500 1,994,500 PR411680-730000 Transfer In from General Fund 300,000 300,000 300,000 300,000 300,000 300,000 PR411680C-730501 Transfer In from 501 211,724 - - - - - Non -Operating Revenues 511,724 300,000 300,000 300,000 300,000 300,000 Total Revenues $ 2,423,525 $ 2,568,908 $ 2,291,870 $ 1,850,000 $ 2,294,500 $ 2,294,500 38 Expenses GL Account Code Account Description Actual 2020 2021 Projected 2022 2022 Budget 2023 2024 PR411680-511000 Salaries $ 412,747 $ 393,795 $ 447,203 $ 437,568 $ 534,144 $ 574,809 PR411680-512000 Extra Labor 25,055 10,880 22,000 55,000 60,000 60,000 PR411680-513000 Overtime 445 285 145 505 - - PR411681-511000 Salaries 135,006 341,295 280,558 265,947 300,798 333,351 PR411681-512000 Extra Labor 27,325 31,541 30,000 30,000 35,000 35,000 PR411681-513000 Overtime 3,396 9,255 1,500 505 1,700 1,700 Total Salaries & Wages 603,974 787,050 781,406 789,525 931,642 1,004,860 PR411680-521000 FICA 32,234 30,241 35,167 37,687 45,452 48,563 PR411680-523000 PERS 53,523 44,730 45,694 47,846 62,349 67,282 PR411680-524000 Industrial Insurance 13,429 15,744 11,517 18,659 19,174 20,133 PR411680-524050 Paid Family & Med Leave Prem 572 618 750 690 955 1,020 PR411680-525000 Medical, Dental, Life, Optical 3,395 3,567 3,879 3,852 3,258 3,421 PR411680-525095 Kaiser Medical & Dental - - - - 2,408 2,408 PR411680-525097 Self -Insured Medical & Dental 107,708 106,520 130,724 115,041 114,190 114,190 PR411680-526000 Unemployment Compensation 3,162 257 2,481 5,100 - - PR411680-528000 Uniform Clothing - - - 1,100 - - PR411680-528001 Boot Allowance 712 1,162 1,000 - 1,000 1,000 PR411681-521000 FICA 18,633 30,244 23,692 22,659 25,819 28,309 PR411681-523000 PERS 30,955 39,145 30,307 28,599 35,417 39,221 PR411681-524000 Industrial Insurance 6,589 8,367 6,341 6,067 6,682 7,016 PR411681-524050 Paid Family & Med Leave Prem 384 567 514 414 542 595 PR411681-525000 Medical, Dental, Life, Optical 2,070 2,320 7,955 2,506 1,769 1,857 PR411681-525095 Kaiser Medical & Dental - - - - 7,075 7,075 PR411681-525097 Self -Insured Medical & Dental 53,068 56,937 54,182 61,492 44,951 44,951 PR411681-526000 Unemployment Compensation - - - 500 - - PR411681-528001 Boot Allowance - - - - 1,000 1,000 Total Personnel Benefits 326,433 340,420 354,203 352,212 372,040 388,041 PR411680-531000 Supplies -General - - 60 15,000 - - PR411680-531001 Office Supplies 271 - 200 - - - PR411680-531002 Printing Supplies 85 116 250 - 250 263 PR411680-531003 Operating Supplies 1,791 17,684 2,000 - 2,000 2,100 PR411680-532001 Repair Supplies 845 - 4,500 - - - PR411680-532002 Maintenance Supplies 7,907 14,016 18,000 - 13,000 13,650 PR411680-532003 Safety Supplies 881 838 400 - 1,000 1,050 PR411680-532004 Irrigation Supplies (12,942) 9,435 5,250 3,500 - - PR411680-532005 Chemicals/Fertilizers 56,203 61,168 50,000 50,000 50,000 52,500 PR411680-532006 Trees/Landscape Supplies 22,698 15,420 - 2,000 - - PR411680-532007 Cleaning & Janitorial Supplies - 54 - - - - PR411680-535000 Small Tool & Minor Equipment (39,697) 337 - 2,500 - - PR411680-535001 Equipment 44,801 - - - - - PR411680-535002 Power Tools 831 - - - 1,500 1,575 PR411680-535005 Tool Allowance - 450 500 - - - PR411680-537000 Fleet Supplies 4,030 5,565 223 13,000 - - PR411680-537001 Fuel 9,972 15,397 20,000 12,000 - - PR411680-537002 Supplies added to vehicles 8,782 9,915 6,000 - - - PR411681-531000 Supplies -General - - 441 6,000 - - PR411681-531001 Office Supplies 319 1,415 300 - - - PR411681-531002 Printing Supplies 36 60 - - - - PR411681-531003 Operating Supplies 12,236 6,407 800 500 2,000 2,100 PR411681-531005 Meeting Food - - 72 - - - PR411681-531006 Program Food 109 - - - - - 39 Expenses GL Account Code Account Description Actual 2020 2021 Projected 2022 2022 Budget 2023 2024 PR411681-531007 Marketing Supplies - - 1,000 - - - PR411681-532001 Repair Supplies 77 - 320 500 500 525 PR411681-532002 Maintenance Supplies 6,204 981 1,585 - 500 525 PR411681-532003 Safety Supplies 292 22 - - - - PR411681-532005 Chemicals/Fertilizers 108 - - - - - PR411681-532007 Cleaning & Janitorial Supplies 318 271 - - - - PR411681-534001 Pro Shop Supplies (Resale) 81,242 108,899 105,000 50,000 80,000 84,000 PR411681-534002 Pro Shop Concessions 6,820 7,292 10,000 8,000 9,000 9,450 PR411681-534003 Pro Shop Custom Orders 17,429 10,513 7,000 15,000 7,500 7,875 PR411681-535001 Equipment - 74,830 1,000 40,000 2,500 2,625 PR411681-535002 Power Tools- 2,699 - - - - PR411681-535003 Office Equipment- 489 - - - - PR411681-536001 Computer peripherals- 1,010 - - - - PR411681-537001 Fuel 6,142 9,229 10,000 7,000 11,000 11,550 PR411682-532002 Maintenance Supplies- - - - 5,000 5,250 PR411682-535005 Tool Allowance - - - - 250 250 PR411683-532001 Repair Supplies- - - - 8,000 8,400 PR411683-535005 Tool Allowance -- - - 250 250 PR411683-537001 Fuel - - - - 25,000 26,250 PR411684-532001 Repair Supplies- - - - 4,000 4,200 PR411684-532004 Irrigation Supplies - - - - 1,500 1,575 Total Supplies 237,792 374,514 244,901 225,000 224,750 235,963 PR411680-541000 Professional Services - 6,944 - 2,000 - - PR411680-541006 Consulting Services- 13,881 - - - - PR411680-541007 Contracted Services 7,895 12,845 2,000 - - - PR411680-541010 Inspection Services & Permits 29 -- - - - PR411680-541016 Recruitment 133 - - - - - PR411680-541017 Security/Safety Svcs - - 217 - 250 263 PR411680-541026 Employee screening/testing 120 - 300 - 325 341 PR411680-541030 Insurance -Liability 24,392 20,428 22,607 19,876 29,000 30,450 PR411680-542001 Telephone/Alarm/Cell Service 3,438 3,136 4,000 1,600 2,500 2,625 PR411680-542002 Postage/Shipping Costs- 77 - - - - PR411680-543001 Memberships 982 1,084 1,687 - 1,750 1,838 PR411680-543002 Registrations- 10 - - - - PR411680-543006 Certifications & Licenses - 149 - - - - PR411680-543999 Other Prof Dev/Travel Expenses- - - 300 - - PR411680-545000 Operating Rentals & Leases 17 44 8 2,500 - - PR411680-545004 Equipment Rental 462 2,786 - - 250 263 PR411680-546001 Software Maintenance Contract 3,966 -- - - - PR411680-547009 Utility -Foster Golf Maint Bldg 2,819 4,819 - 4,000 - - PR411680-547021 Electric Utility 11,452 7,831 8,500 10,000 - - PR411680-547022 Natural Gas Utility 453 539 700 700 700 735 PR411680-547025 Water/Sewer Utility 5,168 9,896 30,000 3,000 17,500 18,375 PR411680-547026 Surface Water utility 38,535 39,306 50,000 35,000 - - PR411680-547028 Solid Waste Disposal- 1,541 - - - - PR411680-548000 Repair & Maint Services- - - 5,000 - - PR411680-548001 Repair services 5,012 28,729 16,000 - - - PR411680-548002 Maintenance Services - 34,152 - 61,800 - - PR411680-548003 Irrigation Maint Service 32,812 - 6,000 - - - PR411680-548005 Tree/Landscape Maintenance - - 1,800 - 2,000 2,100 PR411680-548006 Uniform Cleaning/Repair 3,748 3,479 2,200 - 2,500 2,625 40 Expenses GL Account Code Account Description Actual 2020 2021 Projected 2022 2022 Budget 2023 2024 PR411680-549000 Miscellaneous Expenses - - - 2,000 - - PR411680-549007 Excise Taxes & Other Assessmnt - 5 - - - - PR411681-541000 Professional Services - - 638 2,000 - - PR411681-541007 Contracted Services - - - - 3,000 3,150 PR411681-541008 Revenue Backed Services - - 600 - - - PR411681-542000 Communications 1,190 - 579 - - - PR411681-542001 Telephone/Alarm/Cell Service 3,771 2,230 2,500 4,000 2,400 2,520 PR411681-542002 Postage/Shipping Costs - 77 - - - - PR411681-542003 City Wide Internet 18 - - - - - PR411681-543001 Memberships 237 276 214 - 185 194 PR411681-543002 Registrations 697 - - - - - PR411681-543008 Ground Transp/Parking 82 - - 200 - - PR411681-544000 Advertising - - 30 - - - PR411681-544002 Marketing 11,641 11,186 252 5,000 5,000 5,250 PR411681-545000 Operating Rentals & Leases 44 105 22,000 35,000 - - PR411681-545003 Building Rent/Lease 29,175 26,523 5,305 - 32,500 34,125 PR411681-545004 Equipment Rental 1,339 4,116 8,000 - 6,250 6,563 PR411681-546001 Software Maintenance Contract 3,966 - - - - - PR411681-546004 Online Services -Subscriptions - - 1,913 - - - PR411681-547000 General Utilities (27,567) (16,031) - (28,000) - - PR411681-547021 Electric Utility 26,791 28,382 2,000 44,000 8,000 8,400 PR411681-547022 Natural Gas Utility 2,033 2,936 4,500 3,000 4,000 4,200 PR411681-548001 Repair services 15,632 28,552 16,292 15,000 15,000 15,750 PR411681-548002 Maintenance Services 2,331 8,818 1,500 - - - PR411681-548007 Cleaning/Janitorial Services 108 1,684 - - - - PR411681-549000 Miscellaneous Expenses (25) - - 8,500 - - PR411681-549001 Armor Car Service 3,302 (1,166) - - - - PR411681-549002 Credit Card Fees 54,596 64,129 25,000 25,000 25,000 26,250 PR411681-549006 Entrance Fees/Admissions 50 - - - - - PR411681-549007 Excise Taxes & Other Assessmnt 8,485 10,709 3,000 3,000 3,000 3,150 PR411681-549009 Media Subscriptions - 2,281 - - 2,520 2,646 PR411681-549010 Business Meals (non Prof Dev) 300 - - - - PR411684-546001 Software Maintenance Contract - - - - 4,000 4,200 PR411684-547025 Water/Sewer Utility - - - - 7,500 7,875 PR411684-547026 Surface Water utility - - - - 45,000 47,250 PR411684-548001 Repair services- - - - 10,000 10,500 PR411684-548002 Maintenance Services - - - - 5,000 5,250 Total Services & Passthrough Pmts 279,628 366,489 240,342 264,476 235,130 246,887 PR411680-564000 Machinery & Equipment- - 758 - - - PR411680C-563000 Other Improvements - - - - 180,000 140,000 PR411680C-563005 Tees & Greens- - - 50,000 50,000 50,000 PR411680C-564000 Machinery & Equipment 109,484 234,871 - - 100,000 145,000 Total Capital Expenditures 109,484 234,871 758 50,000 330,000 335,000 PR411680-750195 Transfer Out for 1% Arts 500 500 500 500 - - Total Transfers Out 500 500 500 500 - - PR411680-750190 Transfer Out ICA 196,512 206,798 208,866 208,866 219,309 230,274 Total Expenditures $ 1,754,324 $ 2,310,642 $ 1,830,977 $ 1,890,579 $ 2,312,871 $ 2,441,024 41 42 TUKWILA PARKS & RECREATION GOOD HEALTHY FUN Proposed 2023-24 Biennial Budget: Foster Golf Course Fund (411) TUKWILA PARKS & RECREATION GOOD HEALTHY FUN Foster Golf Links (FGL) Background An enterprise fund supports FGL's day-to-day operations and capital improvements • Earned & Miscellaneous Revenues • Green fees; cart and club rentals; tournament fees; merchandise sales, concessionaire revenues, etc. • Operations and Capital Costs • Pro Shop and Maintenance Operations • Capital improvements/repairs & fleet replacement TUKWILA PARKS & RECREATION GOOD HEALTHY FUN ICurrent Operations Operational Highlights at Foster Golf Links: • Servicing over 51,000 rounds so far this year • By year end estimated 56,000 - 58,000 rounds • Maintaining a 4.1 star rating on Google across 355 reviews and a 92.3% recommendation rate by golfers on GolfNow.com across 580 reviews • Development and deployment of the new FGL website TUKWILA PARKS & RECREATION GOOD HEALTHY FUN Key Themes of 2023-2024 Budget • Maintaining course conditions, playability, and varied products and services for our customers • Continuing capital investment in the FGL clubhouse, course, cart fleet, and equipment fleet • Utilizing marketing and sponsorships to maintain customer reach and market share • Exploring opportunities to bolster the relationship with our on-site concessionaire TUKWILA PARKS & RECREATION GOOD HEALTHY FUN Items in Progress • Key Performance Indicators (KPIs) to guide marketing and other operational practices • Development of a business plan to provide 3-5 year guiding framework • Negotiation of concessionaire agreement renewal with MMS Consultants (Billy Baroo's) • Aligning operations between grounds maintenance and pro shop teams for greater synergy and coordination TUKWILA PARKS & RECREATION GOOD HEALTHY FUN Questions? City of Tukwila Allan Ekberg, Mayor Parks & Recreation Department - Pete Mayer, Interim Director INFORMATIONAL MEMORANDUM TO: Community Services & Safety Committee FROM: Pete Mayer — Parks & Recreation Interim Director BY: Kris Kelly — Parks & Recreation Parks Maintenance Manager CC: Mayor Ekberg DATE: October 4, 2022 SUBJECT: Tukwila Parks Security Services ISSUE Cost of security services to close restrooms and park gates for several city parks is set to double from FY22 to FY23/24 to support improved service levels and eliminate the need for portable restrooms. Department staff would like to inform councilmembers of this increase, provide the justification and rationale for it, and discuss future capital investments that may eventually lower these costs. BACKGROUND There are 6 restroom facilities across the Tukwila Parks and Recreation system. Due to budgetary constraints in 2020, services were reduced to support only 3 restroom facilities (Tukwila Park, Crestview Park, and Foster Park/Lee Phillips) being opened and closed daily and cleaned along with one park gate closure (Crestview Park). Lower cost portable restrooms were acquired and placed at the remaining 2 locations (Bicentennial and Crystal Springs; Tukwila Pond restroom removed from service permanently) and serviced by a private company. For approximately 10 years, the City has engaged a private security firm to close and lock restrooms and park gates. For restroom facilities that remain operational, Parks staff routinely open the park entry gates and Public Works Department facilities staff open the restrooms and perform daily restroom cleaning. Currently, the Parks & Recreation Department contracts with B -Force Protection Security Inc. to provide security services. This current relationship was borne out of an RFP completed in 2020. At the time the Department received three bids with B -Force submitting the lowest bid and subsequently awarded the work. YTD spending on this contract is currently $32,118, expected additional spending before year end is $5,280 for total spending of approximately $37,398 in FY22. The 2023-24 proposed budget includes a general fund expenditure of $160,000 to re-establish service levels that would support the opening, closure and securing of all restrooms, and expanded security gate services across additional parks, including Foster Park/Lee Phillips, Codiga Park and Duwamish Gardens. Additionally, in the proposed budget of the Land Acquisition, Recreation, and Park Development (301) Fund for the 2023-2024 biennium, department staff are proposing approximately $243,000 in a variety of safety and security capital investments. With these proposed funds staff intends to explore deploying Tukwila City Hall • 6200 SouthcenterBoulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 49 technological security solutions such as automated entry gates, and restroom doors that could help diminish operating costs. This funding is proposed and subject to council approval and a final project list nor bid proposal has been completed at this time. DISCUSSION Parks security and noise issues continue to be an issue for our community and neighbors, being identified as the number one barrier or problem experienced at parks in the 2020 Parks Recreation and Open Space (PROS) Plan in a survey conducted by the consulting firm (See Figure 1). Current alternatives to the contract include: • Potential installation of automated doors, gates, and/or other barriers • Complete closure of parks restrooms with no replacement • Complete closure of parks restrooms with replacement via portable toilets II. Barriers or Issues S. What kind of barrier or problem do you/your family see here? Choose the general topic that best describes the barrier or problem. Choose up to 3. Feels unsafe or unwelcoming Maintenance/ repair/ restoration needed Unsafe or lacking sidewalks/ bike routes No convenient public transit Not enough activities for kids Not enough variety of things to do Not enough seating, shade, or shelter Can't find parking High traffic or street/ crossing is dangerous or unpleasant There isn't a nearby park or green space Not enough activities for adults or seniors 4l eo EL Figure 1 Parks & Recreation staff continue to search for efficient, cost-effective, and equitable solutions. The Department will be exploring alternative strategies throughout 2023-24 that may include alternative designed restrooms, potential partnerships with Tukwila Public Schools and/or Tukwila Police as well as exploring the development of a park ranger program. FINANCIAL IMPACT This meeting is discussion only. However, the following is proposed in the 2023-2024 budget: 1. $160,000 in general fund expenditures across the 2023-2024 biennium for renewal of the B - Force contract. This contract must be approved by council before execution per City purchasing policies. 2. Up to $243,000 in Fund 301 capital fund expenditures across the 2023-2024 biennium to address a wide variety of safety and security improvements including potential installation of automated technology-based security solutions in parks and park restrooms. RECOMMENDATION No recommendation provided at this time, item is for information and discussion only. ATTACHMENTS A --- Contract 22-004b: B -Force Protection Security Inc. Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 50 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Agreement Number: 22-004(b) Council Approval N/A CONTRACT FOR SERVICES Amendment #2 Between the City of Tukwila and B -Force Protection Security, Inc. That portion of Contract No. 22-004 between the City of Tukwila and B -Force Protection Security, Inc. is hereby amended as follows: Section 1: Scope and Schedule of Services to be Performed. The Consultant agrees to amend the contract services in accordance with the scope of work included as Exhibit "A", attached hereto. Section 2: Compensation and Method of Payment. The City shall pay the Contractor for services rendered according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed $38,000, except by written agreement of the parties. The total amount for this amendment is $16,800 Section 4: Duration of Agreement; Time for Performance. The time for completion of the project is extended from June 30, 2022, to December 31, 2022. All other provisions of the contract shall remain in full force and effect. Dated this 27th day of May , 2022 CITY OF TUKWILA CONTRACTOR Allan Ekberg, Mayor 05/27/2022 6dr ad -c icovci, Key: eSeS6f1D2ecalfdb,c9c7a6.e50,107 Edin Hasanovic, B -Force Protection Security, Inc. ATTEST/AUTHENTICATED: APPROVED AS TO FORM: City Clerk, Christy O'Flaherty Office of the City Attorney CA Reviewed May 2020 Page 1 of 2 51 EXHIBIT A General Terms and Scope of Services Scope of Services — Contractor will provide the following services at identified park locations. • Locking park gates: Locking park gates. Lock any open bollards to secure parking area. Call for towing any vehicles left in violation of parking lot rules. • Locking park restrooms: Ensure restrooms are clear of people. Park Name & Address Service Description Frequency Monthly Cost Crestview Park 16200 42nd Ave S, Tukwila • Lock the gate (6/1 to 12/31) • Unlock on weekends & holidays 7 days/week $1200 Tukwila Park 15460 65th Ave S, Tukwila • Lock the restroom (6/1 to 10/31) 7 days/week $840 Foster Park/Lee Phillips 13919 53rd Ave S, Tukwila • Lock the restroom (6/1 to 10/31) 7 days/week $840 REMOVE SERVICE FROM THE CONTRACT Bicentennial Park 7200 Strander Blvd, Tukwila • REMOVE SERVICE FROM THE CONTRACT Cascade View Park 14211 37th Ave S, Tukwila • REMOVE SERVICE FROM CONTRACT Crystal Springs Park 15832 51St Ave S, Tukwila • REMOVE SERVICE FROM THE CONTRACT CONTRACT COST June -October 2022 $14,400 CONTRACT COST November -December 2022 $2,400 TOTAL CONTRACT SCOPE AMENDMENT COST $16,800 Exhibit B Consulting Terms, Deliverables & Payment Consultant shall be paid monthly based on the scope identified in Exhibit A. The contractor will provide an invoice for payment each month for services rendered. Total compensation is not to exceed $16,800 without the express modification of the agreement signed by the City by written amendment. 52 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Agreement Number: 22-004(a) Council Approval N/A CONTRACT FOR SERVICES Amendment # • Between the City of Tukwila and B -Force Protection Security, Inc. That portion of Contract No. 22-004 between the City of Tukwila and B -Force Protection Security, Inc. is hereby amended as follows: Section: 2. TIME OF COMPLETION. The work shall be commenced on January 1st, 2022 and be completed no later than June 30th, 2022 . 3. COMPENSATION AND METHOD OF PAYMENT. The City shall pay the Contractor for services rendered according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed $24,800.00 at a rate of $4133.34/mo. , except by written agreement of the parties. All other provisions of the contract shall remain in full force and effect. Dated this 25th day of March , 20 22 CITY OF TUKWILA CONTRACTOR eSignecl via SeamlessDocs.com C7/(Le-ew 6A-6e/cg Key: ,Sbel,27.,115,1b000152c,labfLIY,21.2 Allan Ekberg, Mayor 3/31/2022 Printed Name: B -Force Protection Security Inc ATTEST/AUTHENTICATED APPROVED AS TO FORM eSignecl via SeamlessDocs.com C-Ph4z7dg 0.6;2(etheYMTg eS.Inea vla SeamlessDocs.com oe. %.5)cedi-eK Key: ebtlaUcfb,le.21 aSSelCtlf.e,b01,1a, Key: arcacC17.5e1.11 c1501 cle2fa.729,157,ati Christy O'Flaherty, MMC, City Clerk Office of the City Attorney CA RevIewed May 2020 Page 1 of 1 53 Io ExhibitB 1111 11111 ' 1111'111mi , 1111 (II :1 fli Prepared for: Tukwila Parks, Datet Friday, January 7, 2022 Prepared by Eddie Hasianovic B -Force Protection Security Inc. EXECUTIVE SUMMARY 0.01,,,,,,,,,„0„00,„,„,„,„10,iimo0110,0,10„0010011000100,0r0 01,000000,„0„0„00k00000°0000000o 11 01001 'mom. 1111 r 111'1'1111' 1111111111 III„. flvv II 11 11lWvvvvvvvviIvvvvvovvvvv. v 1,4111111VIVIVIVIVIVIVI. VI1V1101 11111111111110111 II Pl?I'111,1,0114N108111?1 11 I y • YYI J111, 1111161:1111111111001 1111111101111111. r000010,0000,010000I„!iiqiv00000000,01.""I'ILr'ioio040I0!01I141010?;00„10100, 11111111111v1111o1III Cre$1iVieW Gate_ Crystal Springs Lock the gateitinbck on week- ends and holidays Lock the rerstroontlAddirtionat patrol through Tukwila Park Lock the restroorn/Additionat patrol through Bicentennial Park Lock the restroorn Lee Phillips Lock the restroom Cascade View Patrol thru 54 Quarterly Cost $2006.25 5216675 $2166„75 $2006.25 $2006.25 52006.25 $1235.50 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 CITY OF TUKWILA Short Form Contract Contract Number: 22-004 Council Approval N/A Contractor/ Vendor Name: B -Force Protection Security Inc. Project No. Address: 16432 Military Rd S Seatac, WA 98188 Budget Item: Telephone: (206) 334-3459 Project Name: Park Security services Please initial all attachments, then sign and return copies one and two to: City of Tukwila, City Clerk Department, 6200 Southcenter Boulevard, Tukwila, Washington 98188. Retain copy three for your records until a fully executed copy is returned to you. AGREEMENT This Agreement, made and entered into this 10th day of January 20 20, by and between the City of Tukwila, hereinafter referred to as "City", and B -Force Protection Security Inc. , hereinafter referred to as "Contractor." The City and the Contractor hereby agree as follows: 1. SCOPE AND SCHEDULE OF SERVICES TO BE PERFORMED BY CONTRACTOR. The Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Contractor shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith, The Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. 2. TIME OF COMPLETION. The work shall be commenced on January 1st, 2022 and be completed no later than March 31st, 2022 . 3 COMPENSATION AND METHOD OF PAYMENT. The City shall pay the Contractor for services rendered according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed $12,400.00 at a rate of .$4133.34/mo. , except by written agreement of the parties. 4. CONTRACTOR BUDGET. The Contractor shall apply the funds received under this Agreement within the maximum limits set forth in this Agreement. The Contractor shall request prior approval from the City whenever the Contractor desires to amend its budget in any way. 5. PAYMENTS. The City shall make payments on account of the contract at completion of the project. 6. ACCEPTANCE AND FINAL PAYMENT. Final payment shall be due 10 days after completion of the work, provided the contract is fully performed and accepted. 7. CONTRACT DOCUMENTS. • The contract includes this Agreement, Scope of Work and Payment Exhibit. CA revised May 2020 Page 1 55 • The intent of these documents is to include all labor, materials, appliances and services of every kind necessary for the proper execution of work, and the terms and conditions of payment therefore. The documents are to be considered as one, and whatever is called for by any one of the documents shall be as binding as if called for by all. • The Contractor agrees to verify all measurements set forth in the above documents and to report all differences in measurements before commencing to perform any work hereunder. 8. MATERIALS, APPLIANCES AND EMPLOYEES. • Except as otherwise noted, the Contractor shall provide and pay for all materials, labor, tools, water, power and other items necessary to complete the work. Unless otherwise specified, all material shall be new, and both workmanship and materials shall be of good quality. Contractor warrants that all workmen and subcontractors shall be skilled in their trades. 9. SURVEYS, PERMITS AND REGULATIONS. The City shall furnish all surveys unless otherwise specified. Permits and licenses necessary for the execution of the work shall be secured and paid for by the Contractor. Easements for permanent structures or permanent changes in existing facilities shall be secured and paid for by the City unless otherwise specified. The Contractor shall comply with all laws and regulations bearing on the conduct of the work and shall notify the City in writing if the drawings and specifications are at variance therewith. 10. PROTECTION OF WORK, PROPERTY AND PERSONS. The Contractor shall adequately protect the work, adjacent property and the public and shall be responsible for any damage or injury due to any act or neglect. 11. ACCESS TO WORK. The Contractor shall permit and facilitate observation of the work by the City and its agents and public authorities at all times. 12. CHANGES IN WORK. The City may order changes in the work, the contract sum being adjusted accordingly. All such orders and adjustments shall be in writing. Claims by the Contractor for extra cost must be made in writing before executing the work involved. 13. CORRECTION OF WORK. The Contractor shall re -execute any work that fails to conform to the requirements of the contract and that appears during the progress of the work, and shall remedy any defects due to faulty materials or workmanship which appear within a period of one year from date of completion of the contract and final acceptance of the work by the City unless the manufacturer of the equipment or materials has a warranty for a longer period of time, which warranties shall be assigned by Contractor to City. The provisions of this article apply to work done by subcontractors as well as to work done by direct employees of the Contractor. 14. OWNER'S RIGHT TO TERMINATE CONTRACT. Should the Contractor neglect to execute the work properly, or fail to perform any provision of the contract, the City, after seven days' written notice to the contractor, and his surety, if any, may without prejudice to any other remedy the City may have, make good the deficiencies and may deduct the cost thereof from the payment then or thereafter due the Contract or, at the City's option, may terminate the contract and take possession of all materials, tools, appliances and finish work by such means as the City sees fit, and if the unpaid balance of the contract price exceeds the expense of finishing the work, such excess shall be paid to the Contractor, but if such expense exceeds such unpaid balance, the Contractor shall pay the difference to the City. 15. PAYMENTS. Payments shall be made as provided in the Agreements. Payments otherwise due may be withheld on account of defective work not remedied, liens filed, damage by the Contractor to others not adjusted, or failure to make payments properly to the subcontractors. 16. INSURANCE. The Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits as required herein shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. CA revised May 2020 Page 2 A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile liability insurance shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be written on insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 products -completed operations aggregate limit. Commercial General Liability insurance shall be as least at broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products -completed operations, stop gap liability, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide a per project general aggregate limit using ISO form CG 25 03 05 09 or an equivalent endorsement. There shall be no exclusion for liability arising from explosion, collapse or underground property damage. The City shall be named as an additional insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured endorsement CG 20 10 10 01 and Additional Insured -Completed Operations endorsement CG 20 37 10 01 or substitute endorsements providing at least as broad coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. B. Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher insurance limits than the minimums shown above, the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Contractor, irrespective of whether such limits maintained by the Contractor are greater than those required by this Contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Contractor. C. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be in excess of the Contractor's insurance and shall not contribute with it. D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. E. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. F. Subcontractors. The Contractor shall cause each and every Subcontractor to provide insurance coverage that complies with all applicable requirements of the Contractor -provided insurance as set forth herein, except the Contractor shall have sole responsibility for determining the limits of coverage required to be obtained by Subcontractors. The Contractor shall ensure that the Public Entity is an additional insured on each and every Subcontractor's Commercial General liability insurance policy using an endorsement as least as broad as ISO CG 20 10 10 01 for ongoing operations and CG 20 37 10 01 for completed operations. G. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this work with written notice of any policy cancellation, within two business days of their receipt of such notice. CA revised May 2020 Page 3 57 H. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business -days notice to the Contractor to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Contractor from the City. 17. PERFORMANCE BOND. The Contractor shall furnish to the City prior to start of construction a performance bond at 100% of the amount of the contract and in a form acceptable to the City. In lieu of bond for contracts less than $25,000, the City may, at the Contractor's option, hold 5% of the contract amount as retainage for a period of 30 days after final acceptance or until receipt of all necessary releases from the Department of Revenue and the Department of Labor and Industries and settlement of any liens, whichever is later, 18. LIENS. The final payment shall not be due until the Contractor has delivered to the City a complete release of all liens arising out of this contract or receipts in full covering all labor and materials for which a lien could be filed, or a bond satisfactory to the City indemnifying the City against any lien. 19. SEPARATE CONTRACTS. The City has the right to execute other contracts in connection with the work and the Contractor shall properly cooperate with any such other contracts. 20. ATTORNEYS FEES AND COSTS. In the event of legal action hereunder, the prevailing party shall be entitled to recover its reasonable attorney fees and costs. 21. CLEANING UP. The Contractor shall keep the premises free from accumulation of waste material and rubbish and at the completion of the work, shall remove from the premises all rubbish, implements and surplus materials and leave the premises clean. 22. INDEMNIFICATION. The Contractor shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the City, its officers, officials, employees, and volunteers, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 23. PREVAILING WAGES. The Contractor shall pay all laborers, workmen and mechanics the prevailing wage and shall file the required 'Statement of Intent to Pay Prevailing Wages" in conformance with RCW 39.12.040. 24. DISCRIMINATION PROHIBITED. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the presence of any disability in the selection and retention of employees or procurement of materials or supplies. 25. ENTIRE AGREEMENT; MODIFICATION. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. 26. SEVERABILITY AND SURVIVAL. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. CA revised May 2020 Page 4 58 27. NOTICES. Notices to the City of Tukwila shall be sent to the following address; City Clerk, City of Tukwila 6200 Southcenter Blvd. Tukwila, Washington 98188 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line below. 28. APPLICABLE LAW; VENUE; ATTORNEY'S FEES. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit, IN WITNESS WHEREOF, the parties hereto executed this Agreement the day and year first above written. CITY OF TUKWILA By: Signatur Printed Name: Tracy Galloway, P&R Director Date: APPROVED AS TO FORM: BY: e,19rea vla 3e.mlessDocs.com oe. ,a5aWee- Key: ft5,,,SYJOeYacILet..1,,,,,OaraLcl Office of the City Attorney CA revised May 2020 By: Signature Printed Name: c Title: 66u4,Qr Date: ti 2 Page 5 59 1/10/2022 • VF Oct Bock r und an SRI 4444,4 II escription Exhibit A This project is for park securely 0/0/00 01 various parks. 1340/rcc Protection has provided security services for the City of 7//aviia ("..6.1rks Deparin'tertt for severer cot Want ref lorvols. The new contract inch Idos pat!of thrOtigh viol S at 3 sites These were added due to current ongcliT issues relt"itect 1/) vi/fl at fcy and vandalism, 2. Pr Oct Se, pa Scope of work: Visit each park Iso/rd and perform Met re,Klicated sat ViCeS. CreStlilei4( Lock and tidierA the gate on weekends and holklays (1:;.ry,5tal springs., Lock the /0 11/000/ pa1101 If /101/91/ 'Iukwilfrf Park, Lock the restrocm patrol through Bicer.itetboial Park, Lock the 1'0,917001R doseph Foster Park flee Phif/11.)s), Lock the .reStrOOM (.3A0(..N"Kfe VieW C011P10(Mity F7atk, Patrol Through, 3„, Tinneline .4„ 60 "This short term contract, covers Isectinly fa)(0,1antory through the end of iViarch. t(..)Ckfly" th'e parking, I feny open holl,firds to, sect fin parking aroe. Calf fr/rI/n/sop /rfw vehicles left 11 t vickqicn or Imago() rot rules., ro 1he reStrOOMS, MarctriVoventber, k)ck, titre /0, frooms vylitet each parh: closes F'atrof I larotreh, visit silo ng/1 walk 1/;s 0/5)1/ p frIc., n -f porting trmy c7"irrfif fol frwrtivity, ,3510/1, 0 vandfliisru, 1/1/0/0/0 /5/1). 50/0 1/0k:it/OHS p()LiC;le. /447, 4 /I/ oro„ 4Ier• 4 r / / A44 Ili Wo 1 Ill'ilt11,10.1111i11111111"! 11141 , / / / / 4•7/ / • / „ /, i „,,,J 44/ r 4• liO4 r7nr;;;./F05P//1//..:;:ri,,,,,,;;.,//r,T4:4/i./447, , / r e 4 i , /i,prrei 4 "'?•••Y ..Y /4 r A , // r„ 4/ /r • / / 7 A I 4 f , / // //, k ///, , 7,/ • , - 4/4 4/ 4 "'• 44 W:5' / /./...„..,44 • 4 / •'''...) .,, , 4 / 444 f 444 o,.//0 •• 11!!!01.'":";"":17 % vor 111111;;Ifillil 1111111,111f • , ?flip • 1140006J11.101111 robct Pro oo, Prepared for: Tukwila Parks Date: Friday, January 7, 2022 a Prepared by: Eddie Hasanovic B -Force Protection Security Inc. FXECU IVE MARY 11111111111111 111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111P10000000000000000000000 Crestview Gate Crystal Springs Tukwila Park Bicentennial Park Lee Phillips Cascade View 11111111 111 0.0101-iniiii0.0"""1"1111111114. 1111111' Lock the gate/Unlock on week- ends and holidays Lock the restroom/Additional patrol through Lock the restroom/Additional patrol through Lock the restroom Lock the restroom Patrol thru Exhibit 001 11111111 01000I0000 1 2 2 1 flIRI 00111010110 IM111111 IIIM111111111111 1111 11111 11 11110 $2006.25 $2166.75 $2166.75 $2006.25 $2006.25 $2006.25 Quarterly Cost $12358.50 61 62