HomeMy WebLinkAboutReg 2022-10-17 COMPLETE AGENDA PACKETTukwila City Council Agenda
•••• REGULAR MEETING ❖
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Allan Ekberg, Mayor Councilmembers: s• Kathy Hougardy s• De'Sean Quinn
David Cline, City Administrator s• Kate Kruller + Cynthia Delostrinos Johnson
Thomas McLeod, Council President ❖Mohamed Abdi ❖ Tosh Sharp
THE MEETING WILL
ON-SITE
THE
Monday, October
BE CONDUCTED
PRESENCE WILL
PHONE NUMBER
For Technical
17, 2022;
BOTH ON-SITE AT TUKWILA CITY HALL AND ALSO VIRTUALLY.
BE IN THE COUNCIL CHAMBERS (6200 SOUTHCENTER BOULEVARD).
FOR THE PUBLIC TO PARTICIPATE IN THE MEETING IS:
1-253-292-9750, ACCESS CODE: 670077847#.
Click here to: Join Microsoft Teams Meeting
Support during the meeting call: 1-206-433-7155.
7:00 PM • Ord #2681 • Res #2053
1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL
2. LAND
ACKNOWLEDGEMENT
The City of Tukwila is located on the ancestral lands of the Coast Salish people.
We acknowledge their continuing connections to land, waters and culture.
We pay our respects to their elders past, present and emerging.
3. PUBLIC COMMENTS—
including comment
on items both on and
not on the meeting
agenda
Those wishing to provide public comments may verbally address the City Council
both on-site at Tukwila City Hall or via phone or Microsoft Teams for up to
5 minutes for items both on and not on the meeting agenda.
To provide comment via phone or Microsoft Teams, please email
citycouncil@tukwilawa.gov with your name and topic by 5:00 PM on the meeting
the
date. Please clearly indicate that your message is for public comment during
meeting, and you will receive further instructions.
4. PRESENTATIONS
a. Introduction of Police Department Chaplains:
• Chaplain Robert Beicke
• Chaplain Ronal Chandar
Eric Dreyer, Police Chief
b. An update on the Small Business Development Center at
Highline College. Rich Shockley, Center Director.
Pg.1
5. CONSENT AGENDA
a. Approval of Minutes: 10/3/22 (Regular Mtg.)
b. Approval of Vouchers
c. A resolution fixing the time for a public hearing for vacation of
right-of-way within the City of Tukwila dedicated for street
purposes, generally described as unnamed right-of-way in the
14000 block of Interurban Avenue South, located east of
Interurban Avenue South and west of the Duwamish River
(George Long Shop). [Reviewed and forwarded to Consent by the
Transportation and Infrastructure Services Committee on 10/3/22. J
(continued...)
Pg.29
REGULAR MEETING
October 17, 2022
Page 2
5. CONSENT AGENDA
(cont.)
d. A resolution adopting a Residential Rental Business License and
Inspection Program Fee Schedule; and repealing Resolution No.
2013. [Reviewed and forwarded to Consent by the Planning and
Community Development Committee on 10/3/22.]
e. Authorize the Mayor to sign a contract with KPG Psomas, Inc.,
for the Stormwater Quality Retrofit Program for design and
construction management services in the amount of $198,827.00.
[Reviewed and forwarded to Consent by the Transportation and
Infrastructure Services Committee on 10/3/22.]
f. An ordinance granting King County Water District No. 125 a non-
exclusive franchise to construct, maintain, operate, replace and
repair a water system within public rights-of-way of the City of
Tukwila, and fixing a time when the same shall become effective.
[Reviewed and forwarded to Consent by the Committee of the Whole on
10/10/22.]
g. Authorize the Mayor to sign a contract with Microsoft Enterprise
Services in an amount not to exceed $443,882.00. [Reviewed and
forwarded to Consent by the Committee of the Whole on 10/10/22.]
Please refer to 10/10/22 C.O. W. packet.
h. Authorize the Mayor to accept a grant from the Washington State
Department of Commerce for the Middle Housing Grant in the
amount of $130,000.00. [Reviewed and forwarded to Consent by the
Committee of the Whole on 10/10/22.]
Please refer to 10/10/22 C.O. W. packet.
Pg.39
Pg.53
Pg.79
Pg.107
Pg.109
6. NEW BUSINESS
7. REPORTS
a. Mayor
b. City Council
c. Staff - City Administrator Report and
2022 3rd Quarter Work Plan update
Pg.111
8. MISCELLANEOUS
9. EXECUTIVE SESSION
Potential Litigation — Pursuant to RCW 42.30.110(1)(i). (30 minutes)
NO action will follow in the open meeting..
10. ADJOURNMENT
This agenda is available at www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities.
Remote Tukwila Council meetings are audio taped (and video taped as of 9/14/20). Available at www.tukwilawa.gov)
WELCOME TO THE TUKWILA CITY COUNCIL MEETING
The Tukwila City Council encourages community participation in the local government process and
welcomes attendance and public comment at its meetings.
MEETING SCHEDULE
Regular Meetings are held at 7:00 p.m. on the 1st and 3rd Mondays of each month. The City Council takes
formal action in the form of motions, resolutions and ordinances at Regular Meetings.
Committee of the Whole Meetings are held at 7:00 p.m. on the 2nd and 4th Mondays of each month. The
City Council considers current issues, discusses policy matters in detail, and coordinates the work of
the Council at Committee of the Whole meetings.
PUBLIC COMMENTS
Members of the public are given the opportunity to address the Council for up to 5 minutes on items both on
and not on the meeting agenda during Public Comments. The City Council will also accept comments on an
agenda item when the item is presented in the agenda, but speakers are limited to commenting once per
item each meeting.
When recognized by the Presiding Officer, please go to the podium if on-site or turn on your microphone if
attending virtually and state your name clearly for the record. The City Council appreciates hearing from you
but may not respond or answer questions during the meeting. Members of the City Council or City staff may
follow up with you following the meeting.
PUBLIC HEARINGS
Public Hearings are required by law before the Council can take action on matters affecting the public
interest such as land -use laws, annexations, rezone requests, public safety issues, etc. The City Council
Rules of Procedure provide the following guidelines for Public Hearings:
1. City staff will provide a report summarizing and providing context to the issue at hand.
2. The proponent shall speak first and is allowed 15 minutes to make a presentation.
3. The opponent is then allowed 15 minutes to make a presentation.
4. Each side is then allowed 5 minutes for rebuttal.
5. After the proponents and opponents have used their speaking time, the Council may ask further
clarifying questions of the speakers.
6. Members of the public who wish to address the Council on the hearing topic may speak for 5
minutes each.
7. Speakers are asked to sign in on forms provided by the City Clerk.
8. The Council may ask clarifying questions of speakers and the speakers may respond.
9. Speakers should address their comments to the City Council.
10. If a large number of people wish to speak to the issue, the Council may limit the total amount of
comment time dedicated to the Public Hearing.
11. Once the Presiding Officer closes the public hearing, no further comments will be accepted, and the
issue is open for Councilmember discussion.
12. Any hearing being held or ordered to be held by the City Council may be continued in the manner as
set forth by RCW 42.30.100.
For more information about the City Council, including its complete Rules of
Procedure, please visit: https://www.tukwilawa.gov/departments/city-council/
(Small Business Development Center)
Washington SBDC Locations
Coupeville
Poulsbo
Port Ange
Everett
"Redmond
• Bellevue
Seattle
Tukwila
Des Moines
Kent
Auburn
Wenatchee
Pullman
Kelso
Kennewick
Walla Walla
Vancouver StevensonGoldendale
AMFa e',s
Washington SBDC
Network
Headquarters
OncRedmond
WHO IS THE SBDC
Established in 1980 through the Small Business
Development Act
We partner with the U.S. Small Business Administration
Funded partly through a cooperative agreement with the
U.S. Small Business Administration
Matching funds from local cities, economic development
agencies and colleges
How Are We Funded
AMERI ACS
SEDC
No Cost Business
Support
Federal Match (SBA)
What We Do
We provide no -cost, confidential, one-on-one, advising to help
businesses make informed business decisions.
• Planning or growing your business
• Analyzing financial statements
• Acquiring capital and managing cash flow
• Buying or selling businesses
• Exporting to markets around the world
• Marketing and market research
• Business systems and record keeping
• Getting and keeping customers
• Cost-cutting strategies
• Finding and keeping qualified employees
A M E R I AC S
SBDG
AMERICAS
SBDC
WASHINGTON
Low or No -Cost Training Services
Participants can access on -demand webinars at their
convenience or attend a live webinar on topics of interest;
such as Profit Mastery, SBDC Grow Smart and co-sponsored
training events. All webinars are facilitated by SBDC advisors
with first-hand experience and expertise.
Small Business
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2021 Training
10,477
Training Attendees
316
Delivered Training Events
Typical SBDC business advisor profile:
• Small Business ownership or management experience
• MBA or equivalent
• Prior consulting/counseling experience
• Proven financial analysis and communication skills
Washington SBDC Differential
Advantages
• Full time network of advisors
• Certified Business Advisor (CBA) process
• Continuing education requirement (32 hrs./year)
• Outcome orientation — client/stakeholder focus
• America's SBDC Accreditation review
• External financial & programmatic audits
• Annual independent economic impact study
• Proprietary client activity database
Economic Impact
2021 by the Numbers
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2,855
Created and
Saved Jobs
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161
New Business Starts
$120M
Increased Sales
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nila
$107M
Raised New Capital
Client reported imparts from 2021
The "Economic Impact of SEDC Counseling Activities in Washington_ 2019-2020," by Dr.JamesJ. Chrisman of Mississippi State University
CD
Economic Impact
10 -year Results
The Washington SBDC Network delivered substantial advising services that resulted in
a significant return on investment. Below are the most recent results for the network
since 2012 (10 years).
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8,169
Jobs Created
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17,688
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1,503
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e° $755,594,676
Total New Capital
Economic Impacts are self-reported and client -verified
A EM R I C ASS
SB_jC,
WASHINGTON
Highline College
SBDC & StartZone Team
N
Meet the Team
Njambi Gishuru — Microenterprise Specialist
— English and Swahili
• Start Zone
An initiative of Highline College
I C
SBC
WASHINGTON
Meet the Team
Jaqueline Garcia — Microenterprise Specialist
— English and Spanish
• Start Zone
�,I 1 An Initiative of Highline College
AMERICAS
SBDC
WASHINGTON
Meet the Team
Rich Shockley — Center Director and Certified Business
Advisor — English
• Start Zone
An initiative of Highline College
I C
SBC
WASHINGTON
A EM R I C ASS
SB_jC,
WASHINGTON
Highline College SBDC Results
2021 and 2022 YTD
How Are We Doing
a
Highline College
Economic
Development
(SBDC & StartZone)
2021 & 2022 YTD
Clients
Meetings
Unique
Clients
Hours of
Service
Loans
&Capital
Investment
Tukwila
2021
Tukwila
2022 YTD
148 43 132 $1,391,000
89 33 70 $146,000
rcStart Zone
An Initiative of Highline College
AMERICAtS
SBDC
WASHINGTON
A EM R I C ASS
SBC,
WASHINGTON
Working With Our Clients
Faulty Assumption
Faulty assumption,
two legs of a stool is
enough.
• Retention / Expansion
• Attraction
3rd Leg: Entrepreneur
Development System
•I
Start Zone
An Initiative of Highline College
I C
SBC
WAS H I N GTO N
How We Work
Objective
Situation
Analysis
Strategies
Start Zone
I An Initiative of Highline College
Plans
Tracking
Execution
AfV1ERICAcS
SBDC
WASHINGTON
Our Business Model -
tartZone
Technical
Assistance
• Start Zone
An Initiative of Highline College
Highline
Economic
Development
Programs
SBDC
WASHINGTON
What Are People Asking About in
South King County
• How do I find employees
• I need help marketing my business to get new customers
• How do I start a business (full time and side hustle)
• I'm purchasing a business what is its value
• Can you help me prepare a loan package
• My bank asked me to forecasting revenue and expenses,
can you help
• How should I structure my business to provide equity to
key employees
• I'm looking for a referral (App Developer, CPA, Attorney)
Our Services & Who We Serve
Our Services & Who We Serve
"They (SBDC advisors) are everything you
would want when you need advice, are try -
ing to grow your business, or are applying
_-for a loan."
Shockley helped..."This is where we
are now, this is where we want to be.
How do we get there?"
Grant Jones, co-owner
KuKuRula Gourmet Popcorn, Seattle, WA
Danny House. Owner
Dan the Sausagem an
Grant Jones, owner KuKuRuZa
Verjee, a 2009 graduate of the entrepreneurship
program at Babson College in Massachusetts, said he
understands business plans and scalability and
executing a good idea to its fullest potential. He also
understands the value of the good advice and an
experienced sounding board, both of which he found
at the Washington SBQC.
Three Trees Yoga owners: Jeni Martinez,
"We never leave our advisor's office Suzy Green and Karen Schwisow
without at least three great ideas, three
action items and renewed focus and en-
ergy for our business."
Suzy Green, Co -Founder
Three Trees Yoga, Federal Way, WA
Jack Walsh, owner
Sub Zero Ice Cream
"Rich gave advice and feedback and
helped us significantly," Walsh said.
Jack Walsh, owner
Sub Zero, Federal Way, WA
Client Examples - 1
Business - Retail property tenant, established less than < 1 year
• Seeking funding to build out TI's ( $100,000)
• Needed Sharia compliant funding
Action —
• Worked with 2 lenders with Sharia products ( Craft3 & IRC)
• Business narrative assistance
• Gather financial documents
• Prepare forecast 12-24 months of revenue based off of financial assumptions
• Calls with potential funders for next steps
Outcome — Ongoing to seek funding and develop marketing plan
Client Examples - 2
Business - Catering company, established 2021
• Seeking assistance with loan application for PPP and EIDL COVID-19 Funding
Action —
• Review tax return for Schedule C filer
• Determine how owner paid themselves to determine if they qualify
• Client chose to pay themselves low rate & expense personal items to reduce
business income
• Bookkeeping and payroll methods limit ability to borrow
• Completed PPP and EIDL by way of FaceTime. Client did not have a computer
to assess loan applications
Outcome — Client secured funding but very low amount given the way they paid
themselves. Worked with client to understand financials and bookkeeping
Client Examples - 3
Business - Start up Restaurant, established 2019
• Seeking assistance with start up planning, permitting, lease review
Action —
• Strategy to lease negotiation
• Involved take over existing lease with buy out or remaining construction
credits
• Navigate new lease negotiations (leveraged SBDC network advisors with
commercial lease experience)
• Assisted with King County Health permit process and requirements for NFS
equipment stamp on imported equipment
• Review construction bids and timelines, support with city permit process
• Lease signed February 2022 just before lock down
• Assisted with marketing plan to open for take out
Outcome — Client ended up self funding, slow opening, still open today $500,000+
in annual revenue 2FT and 8 PT employees
Highline College SBDC &
StartZone
sbdc@highline.edu / startzone@highline.edu
206-592-4150 / 206-592-3388.
sbdc.highline.edu / startzone.highline.edu
• Start Zone
I 1 An Initiative of Highline College
WASHINGTON
Washington SBDC Contact
Information:
washington@wsbdc.org
(833) 492-7232
www.wsbdc.org
AMERICAS
D
WASHINGTON
The Washington SBDC network, hosted by Washington State University, is an accredited member of America's SBDC. Funded in part through a
cooperative agreement with the U.S. Small Business Administration, institutions of higher education, economic development organizations and other public
and private funding partners.
COUNCIL AGENDA SYNOPSIS
kJI' r' i 4 f Initials
ITEM No.
O 40
S
Meeting Date
Prepared by
Mayor's review
Council review
clog
1
10/17/22
BJM
a`
\\.......,
1908
ITEM INFORMATION
STAFF SPONSOR: BRANDON MILES
ORIGINAL AGENDA DATE: 10/17/22
AGENDA ITEM TITLE Vacation of unnamed right of way at the George Long Shops.
CATEGORY ❑ Discussion
Mtg Date
II Motion
Mtg Date 10/17
11 Resolution
Mtg Date 10/17
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mfg Date
SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PW
SPONSOR'S Adopting a resolution to set a public hearing for a street vacation of unnamed right of way
SUMMARY at the George Long Shop, near 14000 Interurban Ave.
REVIEWED BY ►4 Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev.
❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 10/3/22 COMMITTEE CHAIR: KRULLER
RECOMMENDATIONS:
SPONSOR/ADMIN. Mayor's Office
COMMITTEE Unanimous Approval; Forward to Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0 $0 $0
Fund Source: N/A
Comments: N/A
MTG. DATE
RECORD OF COUNCIL ACTION
10/17/22
MTG. DATE
ATTACHMENTS
10/17/22
Informational Memorandum dated 9/22/22
Draft Resolution
Map showing right of way to be vacated.
Minutes from 10/3/22 T&I Committee
29
30
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Transportation and Services Infrastructure Committee
FROM: Brandon Miles, Business Relations Manager
CC: Mayor Ekberg
DATE: September 30, 2022
SUBJECT: Vacation of unnamed right of way at the George Long Shops
ISSUE
Adopt a resolution to set a public hearing for a street vacation of unnamed right of way at the
George Long Shop, near 14000 Interurban Ave.
BACKGROUND
On December 13, 2021, the City Council authorized the sale of the George Long Shops
property generally located at 14000 Interurban Ave South to King County. With the completed
work at the Heiser building, the City's Fleet and Facilities crews have moved off of the George
Long site. King County would like to purchase the property on behalf of the King County Flood
District and intends to use the property for a future shoreline restoration and/or flood protection
project.
The George Long site consists of four parcels and an unnamed right of way. The right of way
has a total area of approximately 7,457 square feet. The right of way bisects the parcels going
east to west. This right of way was used as part of the operations of George Long and is no
longer needed by the City. The right of way is not used by any other property owners for access
and only city owned parcels touch the right of way.
DISCUSSION
King County would like to also acquire the right of way as part of the purchase of George Long.
City Administration is proposing to vacate the right of way to the City and then merge the area
into the parcels that will be sold to the County. The right of way area gives the County flexibility
in designing a shoreline habitat project. The City would receive compensation for the right of
way from the County commensurable to the price per square foot for the entire George Long
property.
The vacation of rights of way is governed by Revised Code of Washington (RCW) 35.79 and
Tukwila Municipal Code (TMC) 11.60. The first step in the vacation process is for the City
Council to adopt resolution setting a public hearing. The public hearing can occur no sooner
than 20 days after adoption of the resolution and no later than 60 days after adoption. The
attached resolution will set the public hearing with the City Council on November 21, 2022. The
City Council can approve the street vacation on November 21, 2022, following the public
hearing or can hold the matter over to another City Council meeting for action.
Notice of the street vacation will also be mailed to property owners within 500 feet of the
proposed vacation and posted on the site. Staff has already begun to notify utilities and city
departments.
FINANCIAL IMPACT
None.
59
31
INFORMATIONAL MEMO
Page 2
RECOMMENDATION
Council is being asked to approve the resolution setting a public hearing date of November 21,
2022, to consider vacating the unnamed right of way at the George Long property. Following the
public hearing, the City Council can approve the street vacation by ordinance or refer the matter
to another meeting for final action.
ATTACHMENTS
1. Draft Resolution Setting the Time and Place for a Public Hearing.
2. Map showing right of way to be vacated.
https://tukwilawa.sharepoint.com/sites/publicworks/engineering/PW Drop Box/01 TIC Agenda/2022 Agenda Items/TIC 10-03-22/5. Street Vacation
Resolution/Info Memo 2022.10.03.docx
32
60
DRAFT
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, FIXING THE TIME FOR A
PUBLIC HEARING FOR VACATION OF RIGHT-OF-WAY
WITHIN THE CITY OF TUKWILA DEDICATED FOR STREET
PURPOSES, GENERALLY DESCRIBED AS UNNAMED
RIGHT-OF-WAY IN THE 14000 BLOCK OF INTERURBAN
AVENUE SOUTH, LOCATED EAST OF INTERURBAN
AVENUE SOUTH AND WEST OF THE DUWAMISH RIVER.
WHEREAS, the City of Tukwila owns four parcels that comprise the property known
as the George Long Shop; and
WHEREAS, the George Long Shop property also includes a small portion of an
unnamed right-of-way that is only accessible from the City of Tukwila owned parcels; and
WHEREAS, the City of Tukwila intends to sell the George Long property to King
County for a habitat restoration and flood protection project; and
WHEREAS, the City of Tukwila intends to add the area of the unnamed right-of-way
to the George Long property transaction in order to allow for a larger restoration and flood
protection project; and
WHEREAS, pursuant to RCW 35.79.010, a public hearing on a street vacation must
be set by resolution;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. A public hearing regarding the vacation of the unnamed right-of-way
located in the general area of 14000 Interurban Avenue South, as shown on the attached
map, shall be held before the Tukwila City Council in the City Council Chambers at
Tukwila City Hall, 6200 Southcenter Boulevard, Tukwila, Washington on November 21,
2022 at 7:00 P.M.(or as soon thereafter as the business of the Council may permit), which
is not less than 20 nor more than 60 days from the date of passage of this resolution, at
CC: \Legislative Development\Public hearing for vacation of ROW at 14000 Interurban 9-26-22
BM:bjs Review and analysis by Barbara Saxton
Page 1 of 2
61
33
which time all persons interested in said right-of-way vacation are invited to appear and
be heard.
Section 2. The City Clerk is directed to post written notice of pendency of the public
hearing in three public places in the City of Tukwila and in one additional conspicuous
place on the right-of-way sought to be vacated at least 20 days prior to the date set for
the public hearing.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2022.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk Thomas McLeod, Council President
APPROVED AS TO FORM BY:
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Office of the City Attorney
Attachment: Map
CC: \Legislative Development\Public hearing for vacation of ROW at 14000 Interurban 9-26-22
BM:bjs Review and analysis by Barbara Saxton
34
Page 2 of 2
62
George Long Street Vacation
9/20/2022, 10:12:29 AM
Override 1 0 City Limits Street
Parcels Buildings Addresses (Tukwila)
1:2,257
0 0.01 0.03 0.05 mi
i i i i i r r
0 0.02 0.04 0.08 km
City of Tukwila, King County, Pictometry International Corp., King County
63
City of Tukwila
36
City of Tukwila
City Council Transportation & Infrastructure Services Committee
Meeting Minutes
October3, 2022 5:30 p.m. - Hybrid Meeting; Duwamish Conference Room & MS Teams
Councilmembers Present: Kate Kruller, Chair; Mohamed Abdi, Tosh Sharp
Staff Present: Hari Ponnekanti, Griffin Lerner, Brittany Robinson, Seong Kim, Mike
Perfetti, Adib Altallal, Cyndy Knighton, Joshua Hartley, Vicky Carlsen
Guest: John Palewicz, PMWA Consultant; Shane Young, Water District No. 125
Councilmember Kruller called the meeting to order at 5:30 p.m.
I. BUSINESS AGENDA
Motion was made, seconded and carried to move the right-of-way vacation public hearing
resolution as the first order of business.
A. Resolution: Public Hearing on Right -of -Way Vacation
Staff is seeking Council approval of resolution setting a public hearing date of November 21,
2022 for a street vacation of unnamed right-of-way at the George Long Shop near 14000
*Interurban Avenue.
Item(s) for follow-up:
• Communicate with adjacent property owner on project status.
Committee Recommendation
Unanimous approval. Forward to October 17, 2022 Regular Consent Agenda.
B. Project Update: Public Works Phase 2 Test -to -Fit
Staff provided an update on the project.
Item(s) for follow-up:
• Consider posting information on social media neighborhood groups; provide
information on ability to do so.
• Provide an order of magnitude cost on new construction versus repurposing building.
Committee Recommendation
Discussion only.
C. Grant Application: PW Shops Decant Facility
Staff is seeking Committee approval to apply for a Department of Ecology Water Quality
Combined Funding Program grant in the amount of $467,500 for an enhanced maintenance
plan and decant facility at the Public Works campus.
37
38
COUNCIL AGENDA SYNOPSIS
4, Initials
ITEM No.
ZMeeting
Date
Prepared by
Mayor's review
Council review
10/17/22
NG
1908
ITEM INFORMATION
STAFF SPONSOR: NORA GIERLOFF
ORIGINAL AGENDA DATE: 10/17/22
AGENDA ITEM TITLE Rental Housing Licensing and Inspection Fee Resolution
CATEGORY ❑ Discussion
Mtg Date
❑ Motion
Mtg Date
1. Resolution
Mtg Date 10/17/22
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs
DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PW
SPONSOR'S The resolution setting fees for rental housing licensing and inspections is due for renewal
SUMMARY in 2023. Staff has suggested increases to partially cover the costs of providing this service.
REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance I
❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑
DATE: 10/3/22 COMMITTEE CHAIR Delostrinos
Planning & Community Dev.
Planning Comm.
Johnson
RECOMMENDATIONS:
SPONSOR/ADMIN. Department of Community Development
COMMIFIEE Direct to full Consent
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
10/17/22
MTG. DATE
ATTACHMENTS
10/17/22
Informational Memorandum dated 10/26/22 with attachments
Planning and Community Development Committee Minutes from 10/3/22
39
40
W
i City of Tukwila
Allan Ekberg, Mayor
19oa INFORMATIONAL MEMORANDUM
TO: Planning and Community Development Committee
FROM: Nora Gierloff, Community Development
BY: Lori Solberg, Rental Housing Program
CC: Mayor Ekberg
DATE: September 26, 2022
SUBJECT: Updated Rental Housing Licensing Fees and Program Update
ISSUE
Should Tukwila increase its rental housing licensing and inspection fees to adjust for inflation
and staffing costs?
BACKGROUND
The City established the Residential Rental Business License and Inspection Program in 2010.
This program was established to protect the public health, safety, and welfare by ensuring the
proper maintenance of such housing, by identifying and requiring correction of substandard
housing conditions, and by preventing conditions of deterioration and blight that could adversely
impact the quality of life in the City of Tukwila.
The licensing and inspection fees for 2023, 2024, and 2025 are due to be adopted at this time.
DISCUSSION
Briefing on the Rental Housing Licensing and Inspection Program:
Tukwila Municipal Code Chapter 5.06 establishes regulations pertaining to rental housing
licenses and inspection. All residential rental properties are required to obtain an annual rental
business license and every 4 years pass a safety inspection performed by either a Code
Enforcement Officer or a private inspector who meets specific qualifications. The city may also
inspect units in response to complaints and audit inspections submitted by private inspectors
when inspection reports are in question.
As of August 31, 2022, the Rental Housing Program has 4,224 registered rental units and 529
active rental licenses (one license per property). A total of 79% of all registered rental licenses
have up to date passing inspections, while 11% are due for their next inspection by September
30, 2022. Inspections ensure compliance with minimum health safety standards (See
Attachment B).
Fee Update for 2023, 2024, and 2025
Late fees were reimplemented in March of 2021 after being waived for all of 2020 due to the
COVID-19 pandemic. Staff has found monthly late fees for overdue license renewals and
inspections to be an effective tool to encourage compliance. As of August 31, 2022, 21
properties have yet to renew their 2022 rental license. Not including new rental licenses, 59
licenses are still due for inspection in 2022; 116 licenses are due for inspection in 2023.
To increase revenue staff is recommending the City begin offering rental inspections for
properties with up to 12 units. Currently, the City inspector is only an option for properties with 4
or fewer units. The current fee for a city inspection is $62 and it has only been raised $7 since
41
42
INFORMATIONAL MEMO
Page 2
2017. Staff is proposing that it be raised to $75 in keeping with what other agencies and private
inspectors charge and that thereafter it be increased by 5% on a yearly basis. We deliberately
try to keep this inspection fee low as it only applies to small landlords.
Additionally, staff is recommending that the residential rental business license fees for 2023-
2025 be increased by 5% per year over the next three years to keep up with the costs of
administering the program.
FINANCIAL IMPACT
The proposed fee increases will help offset the programs' staffing costs while continuing to
provide these necessary services.
RECOMMENDATION
The Committee is being asked to approve the resolution for 2023-2025 fees and forward this
item as part of the consent agenda at the October 17, 2022 Regular Meeting.
ATTACHMENTS
Attachment A. Draft Residential Rental Licensing Fee Resolution
Attachment B. Rental Housing — Inspection Checklist
https://tukwilawa.sharepoint.com/sites/mayorsoffice/cc/Council Agenda Items/DCD/10-3 Rental_Housing_Fee_Resolution_Memo.docx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, ADOPTING A RESIDENTIAL
RENTAL BUSINESS LICENSE AND INSPECTION PROGRAM
FEE SCHEDULE; AND REPEALING RESOLUTION NO. 2013.
WHEREAS, the City has adopted a Residential Rental Business License and
Inspection Program, pursuant to Tukwila Municipal Code Chapter 5.06; and
WHEREAS, the program has significantly improved the condition of the City's rental
housing stock over the past 12 years; and
WHEREAS, the City is authorized to impose fees for services rendered; and
WHEREAS, the fees for this program are intended to offset most of the cost of
providing this service; and
WHEREAS, the costs to administer the program have increased due to inflation since
the last fee review in 2020; and
WHEREAS, the cost to administer the licensing program increases in proportion to
the number of units per site; and
WHEREAS, the continued renewal of Residential Rental Business Licenses and
up-to-date rental inspections are critical to maintaining safe and healthy rental
housing;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Residential Rental Business License and Inspection Program fees will be
charged according to the following schedule:
CC: \Legislative Development\Residential Rental Licensing fee schedule strike-thru 9-23-22
NG:bjs Review and analysis by Barbara Saxton Page 1 of 3
43
RESIDENTIAL RENTAL BUSINESS LICENSE AND INSPECTION FEES
DESCRIPTION
2022
LICENSE
2023
2024
2025
LICENSE
LICENSE
LICENSE
Annual Residential Rental Business License:
Property with one, two, three or four units
$-77„00
$ 80.00
$ 84.00
$ 88.00
Property with 5 to 20 units
$-211-00
$208.00
$218.00
$229.00
Property with 21 to 50 units
$25.2-90
$260.00
$273.00
$287.00
Property with 51 or more units
$314-:00
$324.00
$340.00
$357.00
License fees for units rented for the first time on or after July 1st of each year are reduced by 50%.
Late fee per month if existing license is not
renewed before March 1
$0-00
$ 10.00
$ 10.00
$ 10.00
Penalty fee if a new unit is leased before a license
and inspection is obtained
$ 50-00
$ 50.00
$ 50.00
$ 50.00
Rental Inspection fees (City inspector):
Inspection fee per unit, first 4 units {City inspector}
$--62.00
$ 75.00
$ 79.00
$ 83.00
Additional unit inspections up to 12 units
$ 35.00
$ 37.00
$ 39.00
Re -inspection fee per unit {City inspector}
$--62,00
$ 35.00
$ 37.00
$ 39.00
Late fee per unit, per month, if Inspection Checklist
is not submitted by September 30 of the year it is
due
$-= 0.00
$ 10.00
$ 10.00
$ 10.00
Hearing Examiner appeal fee
$340.00
$340.00
$340.00
$340.00
Section 2. Repealer. Resolution No. 2013 is hereby repealed in its entirety as of
11:59 PM on December 12, 2022.
Section 3. Effective Date. This resolution and the fee schedule contained herein
shall be effective as of 12:00 AM on December 13, 2022.
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44
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2022.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk Thomas McLeod, Council President
APPROVED AS TO FORM BY:
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Office of the City Attorney
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45
46
POST INSPECTION COMMENTS / REQUIRED CORRECTIVE ACTIONS
HAZARDS - Check all hazards that apply.
Plumbing system hazards found- IPMC 504.3
Mechanical equipment improperly installed and maintained- IPMC 603.1
Combustion air supply is inadequate for fuel burning equipment - IPMC 603.5
Unit does NOT have electrical service provided by utility-IPMC 604.1
Electrical system hazards found- IPMC 604.3
Other hazards found - IPMC 108
Describe hazard:
Fire doors are blocked, obstructed, or inoperable-IPMC703.2
Inadequate emergency egress from one or more habitable spaces- IPMC 702.4
Doors, bars, grilles, grates over emergency escape openings are NOT readily operable from inside, without keys or
special knowledge - IPMC 702.3 & 702.4
Missing/inoperable Smoke detector(s): Detectors required for each story; each bedroom; immediately outside
each sleeping area - IPMC 704
Missing or inoperable Carbon monoxide detector(s): Detectors required for each story; immediately outside each
sleeping area - RCW 19.27.530
One or more bedroom under 70 sq ft- IPMC 404.4.1
✓ NC -PTS
COMMENTS
CITY OF TUKWILA OFFICIAL RENTAL INSPECTION REPORT
DATE OF INSPECTION:
INSPECTOR NAME (PRINTED):
REINSPECTION REQUIRED? Y / N REINSPECTION DUE DATE:
INSPECTOR SIGNATURE:
For each hazard present add 25 points to Final Inspection Score
CITY OF
TUKWILA
Property Owner:
Rental Address:
Property Name:
Unit #:
Bedrooms:
Rental Housing Program - Inspection Report and Checklist
UNIT DOES NOT PASS IF INSPECTION RESULTS EQUAL 25 POINTS OR MORE
Bathrooms:
Dwelling Type
r Single-family
r Condominium
r Duplex
C Triplex
r Fourplex
r Apartment w/5+ units
C Accessory Dwelling Unit
r Studio/Efficiency Unit
FILE #
Inspection Results PASS/ FAIL
(CIRCLE ONE)
Final Inspection Score
RENTAL HOUSING INSPECTION CHECKLIST
oo
DIRECTIONS:
If code standard is not met the inspector will mark the applicable section with the appropriate point value based on the severity of the violation. Severity levels are defined as
minor, moderate, or severe (except where only a single score option is provided). The inspector will mark NA if not applicable and will add inspection notes to support ratings.
Sections left blank indicate compliance with the referenced standards. Total score shall be calculated based on assigned non-compliance point values assigned to each violation
and severity level. An inspection does not pass if there is a total of 25 or more non-compliance points (NC -PTS).
INTERNATIONAL PROPERTY MAINTENANCE CODE (IPMC) STANDARD
Windows and frames in good repair-IPMc 305.3
Floor surface in good repair-IPMc3os.4
Wall surface in good repair - IPMC305.3
No visible mold, mildew, or signs of moisure of leaks -UPMC 504.1
Adequate source of heat - IPMC 602.3 & 602.5
No evidence of insect or rodent infestation/harborage- IPMC 302.5&309
Functional lighting fixtures - IPMC 402.2 & 402.3
Two separate & remote electrical outlets per room -IPMC 605.2
Minimum of 1 openable, approved -size window facing directly to the outdoors- IPMC
402.1 & 403.1
Stove vent properly connected and functional- IPMC 302.6 & 403.4
Has a clear path of not less than 3' clearance between counterfronts and appliances
or walls - IPMC 404.2
Has kitchen sink, cooking stove, refrigerator, and counter space- IPMC 404.7&502.1
1 grounded -type receptable or GFCI: laundry, kitchen, garage, basement-IPMc 605.2
Hot and cold water to all plumbed fixtures- IPMC sos.1
Clothes dryer exhaust vented properly to exterior- IPMC 403.5
Water heater correctly installed- IPMC 505.4
Door for privacy, in good repair, securely attached - IPMC 503.1
Separate bathroom with toilet, sink, & tub/shower- IPMC 404.4.3
Bathroom/toilet room properly ventilated (openable screened window or functional
mechanical fan) -UPMC 403.2
Has at least one electrical receptacle-IPMc6os.2
INSPECTION NOTES:
2
1
EXTERIOR STRUCTURE / EXTERIOR PROPERTY
INTERNATIONAL PROPERTY MAINTENANCE CODE (IPMC) STANDARD
'ase V
e
,c, QsoQ Qty of aeca ete QQ'
e+` e+'`• 4 ..(C•t` 6' 5e, 4'
Surfaces in good repair- IPMC 304.2
1
2
3
Address numbers 4" tall & visible from the street-IPMC304.3
1
Strutural members in good repair- IPMC 304.4
3
10
25
Foundation walls in good repair- IPMC 304.0
3
10
25
Exterior walls in good repair-IPMc 304.6
3
10
25
Roof and drainage in good repair- IPMC 304.7
2
10
25
Decorative features in good repair- IPMC 304.8
1
Overhang extensions in good repair- IPMC 304.9
2
10
25
Stairways, decks, porches, balconies in good repair- IPMC 304.10
3
10
25
Handrails and guardrails firmly fastened- IPMC 304.12
2
10
25
Chimneys and towers in good repair- IPMC 304.11
3
10
25
Exterior doors in good repair; deadbolt locks operable by knob; deadbolt throw not less than 1 inch - IPMC 304.15
2
10
25
Clean, safe & sanitary/no uncontained debris- IPMC 302.1
1
5
10
Approved waste containers w/tight fitting lids- IPMC 308
1
5
10
Sidewalks/driveways free of hazards- IPMC 302.3
1
3
5
No weeds in excess of 12 inches- IPMC 302.4
1
3
10
No evidence of insect or rodent infestation/harborage- IPMC 302.s&309
3
10
25
Accessory structures in good repair- IPMC 302.7
3
10
25
No junk vehicles/repair outside garage - IPMC 302.8
1
5
10
Free from graffiti - IPMC 302.9
1
3
5
No standing water or erosion- IPMC 302.2
2
Swimming Pools, Spas & Hot Tubs - Clean, sanitary, in good repair- IPMC 303.1
1
5
10
Swimming Pools, Spas & Hot Tubs - Enclosure 60" high, w/self-closing latch- IPMC 303.2
3
10
25
INSPECTION NOTES
space for additional inspection notes on back.
ADDITIONAL INSPECTION NOTES
City of Tukwila
City Council Planning & Community Development Committee
Meeting Minutes
October 3, 2022 - 5:30 p.m. - Hybrid Meeting; Hazelnut Conference Room & MS Teams
Councilmembers Present: Cynthia Delostrinos Johnson, Chair; Kathy Hougardy, De'Sean Quinn
Staff Present: Laurel Humphrey, Nora Gierloff, Nancy Eklund, Derek Speck
Chair Delostrinos Johnson called the meeting to order at 5:30 p.m.
BUSINESS AGENDA
A. Proposed 2023-2024 Budget: Urban Renewal (Fund 302)
Staff provided an overview of the proposed budget.
Committee Recommendation
Discussion only. Forward to October 10, 2022 Committee of the Whole.
B. Resolution: Residential Rental Housing Biz. License & Inspection Program Fee Schedule
Staff is seeking Council approval of a resolution setting an updated fee schedule for the
*Program.
Committee Recommendation
Unanimous approval. Forward to October 17, 2022 Regular Meeting Consent Agenda.
C. Resolution: Consolidated Permit Fee Schedule
Staff is seeking Council approval of a resolution adopting an updated consolidated permit
fee schedule.
Committee Recommendation
Divided Recommendation with Councilmembers Delostrinos Johnson and Quinn in favor of
removing the special permit fee for residential remodels up to $20,000 and Councilmember
Hougardy in favor of retaining it. Forward to October 24, 2022 Committee of the Whole.
D. Grant Agreement: Middle Housing Evaluation
Staff is seeking Council approval to accept a $130,000 grant from the Washington
Department of Commerce to support analysis for and development of the Comprehensive
Plan including an exploration of allowing additional housing types in single family zones.
Committee Recommendation
Unanimous approval. Forward to October 10, 2022 Committee of the Whole.
II. MISCELLANEOUS
The meeting adjourned at 6:40 p.m.
CDJ Committee Chair Approval
51
52
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
10/17/22
JR
ITEM INFORMATION
ITEM NO.
5.E.
53
STAFF SPONSOR: JOSHUA HOPKINS
ORIGINAL AGENDA DATE: 10/17/22
AGENDA ITEM TITLE Surface
Consultant
Water Fund — Stormwater Quality Retrofit Program
Selection and Agreement
CATEGORY ❑ Discussion
Altg Date
Motion
Date 10/17/22
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
11
Altg
SPONSOR ❑Council Mayor HR ❑DCD Finance Fire IS P&R Police PW' ❑Court
SPONSOR'S The MRSC Consultant Roster was reviewed and three firms were short-listed based on
SUMMARY statement of qualifications to provide design and construction management services. KPG
Psmoas Inc was selected as the firm that best met the requirements and has a history of
delivering projects on schedule and within budget. Council is being asked to approve a
consultant agreement with KPG Psomas Inc, in the amount of $198,827.00 for design and
construction management for the Stormwater Quality Retrofit Program.
REVIEWED BY
Trans&Infrastructure
❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev.
❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
COMMITTEE CHAIR: KATE KRULLER
❑ LTAC
DATE: 10/03/22
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Public Works Department
Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$198,827.00 $1,365,615.00 $0.00
Fund Source: SURFACE WATER
Comments: 2021 CIP, page 79
MTG. DATE
RECORD OF COUNCIL ACTION
10/17/22
MTG. DATE
ATTACHMENTS
10/17/22
Informational Memorandum dated 09/30/22
2021 CIP, page 79
Consultant Contract, Scope, and Fee
Minutes from Transportation and Infrastructure Committee meeting of 10/03/22
53
54
City of Tukwila
Allan Ekberg, Mayor
PubAic Works Department - Hari Ponnekanti, Director/City Engineer
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Services Committee
FROM: Hari Ponnekanti, Public Works Director/ City Engineer
BY: Joshua Hopkins, Surface Water Project Manager
CC: Mayor Allan Ekberg
DATE: September 30, 2022
SUBJECT: Surface Water Fund — Stormwater Quality Retrofit Program
Project No. 91241202
Consultant Selection and Agreement
ISSUE
Approve a contract with KPG Psomas, Inc. to provide design and construction management services for
the Stormwater Quality Retrofit Program in the amount of $198,827.00.
BACKGROUND
The goal of the Stormwater Quality Retrofit Program is to improve the water quality of stormwater
discharges to the Green-Duwamish River from City roads. This project will retrofit two City street
discharge points — they were prioritized from a list of eight identified by City staff. In a prior contract, KPG
Psomas analyzed and prioritized these eight discharge points based on seven criteria and developed
four priority sites to 90% Plans. This contract will develop bid documents for two of the four priority sites
and include construction management. Lessons learned from this contract and findings from the prior
contract will be used to develop a cost-effective template for future retrofits.
DISCUSSION
The current MRSC Consultant Roster was reviewed, and three firms were short-listed based on
statement of qualifications to provide design and construction management services. The Summary of
Qualifications for design and construction management were evaluated for each firm and KPG Psomas
was selected as the firm that best met the requirements. KPG has a history of delivering projects on
schedule and within budget (e.g., Annual Small Drainage Program) and City staff continue to be very
satisfied with their work.
FINANCIAL IMPACT
KPG provided a cost estimate of $198,827.00 for design and construction management. Grant funds are
sufficient to cover the costs of the contract since the City has received $1,365,615.00 in grant funding
from the Department of Ecology (DOE) and King County (KC) for design, construction, and construction
management costs of the Stormwater Quality Retrofit Program.
Cost Estimate Fund Source Project Budget
KPG Contract $198,827.00 DOE Grant $1,176,341.00
KC Grant 189,274.00
Total $198,827.00 $1,365,615.00
RECOMMENDATION
Council is being asked to approve a consultant agreement with KPG Psomas Inc, in the amount of
$198,827.00 for design and construction management for the Stormwater Quality Retrofit Program and
consider this item on the Consent Agenda at the October 17, 2022 Regular Meeting.
ATTACHMENTS: 2021 CIP, Page 79
Consultant Contract, Scope, and Fee
55
56
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2021 to 2026
PROJECT: Storm Water Quality Retrofit Program Project No. 91241202
DESCRIPTION: Provide, design, and install water quality testing and improvements at selected drainage locations.
JUSTIFICATION: Most surface water is discharged directly to receiving water bodies untreated.
STATUS: Water quality retrofit has been added to CIP projects since 2015 (Interurban and 53rd Ave S).
MAINT. IMPACT: Expected to increase maintenance.
COMMENT: Combine with other CIP projects for design and construction, where feasible. For 2021, funding for added
improvements to the West Valley Highway project. A proposed State DOE grant is listed in 2022.
FINANCIAL Through Estimated
(in $000's)
2019 2020 2021
2022 2023 2024 2025 2026 BEYOND TOTAL
EXPENSES
Design
41
290
20
20
10
10
15
15
20
441
Land (R/W)
5
5
Const. Mgmt.
15
594
15
15
15
10
15
679
Construction
80
2,700
80
80
80
80
80
3,180
TOTAL EXPENSES
41
295
115
3,314
105
105
110
105
115
4,305
FUND SOURCES
Awarded Grant
22
222
244
Proposed Grant
2,160
2,160
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
19
73
115
1,154
105
105
110
105
115
1,901
TOTAL SOURCES
41
295
115
3,314
105
105
110
105
115
4,305
Project Location:
Entire System
2021 - 2026 Capital Improvement Program
79
57
58
EXHIBIT A-1
City of Tukwila
Stormwater Outfall Water Quality Retrofit Project
Scope of Work
August 30, 2022
This project will prepare final design for stormwater treatment facility designs that were submitted at
90% design through the grant funds from State of Washington Department of Ecology ("Ecology")
Agreement No. WQC-2017-Tukwil-00158 ("Grant Agreement").
The City of Tukwila has been selected to receive funding DOE Agreement No. WQC-2023-Tukwil-
00073 ("Grant Agreement") in the State Fiscal Year 2023 (SFY23) Funding Cycle.
KPG Psomas will support this project by providing professional services as described in the following
Scope of Work.
TASK 1 — MANAGEMENT / COORDINATION / ADMINISTRATION
1.1 The Consultant will provide continuous project management for the project duration. (12 month
duration)
1.2 The Consultant will prepare for, attend and provide written meeting notes for six virtual design
coordination meetings with City staff and/or agency stakeholders.
1.3 The Consultant will provide internal quality assurance/quality control (QA/QC) reviews of all
major deliverables prior to submittal to the City.
Task 1 Deliverables:
■ Monthly progress reports
Task 1 Assumptions:
• Estimated project duration is 12 months
• City will prepare all progress reports and reimbursement requests for Ecology required by Grant
Agreement
TASK 2 — SURVEY AND BASE MAPPING
This task will provide topographic survey and base map preparation for the Interurban Ave S site. This
task will also include the work necessary to establish the existing right of way (ROW) using King
County recorded documents. During preliminary design this site location utilized an outdated
basemap on a different survey datum and over 12 years old. This new basemap will provide
confirmation on existing storm depths, franchise utility locates, and intersection control for the
proposed loop to vehicle video detection design.
City of Tukwila KPG Psomas
Storm water Outfall Water Quality Retrofit Project
Page 1 of 4 August 30, 2022
59
2.1 Establish horizontal and vertical control points along the corridor for field topographic survey.
Basis of control will be: Horizontal NAVD 83/2011, Vertical NAVD 88. Control points will be
established and will be made available for use during design/construction. The consultant will
locate, field survey, and calculate positions for monuments and control points throughout the
project limits, using the Washington State Plane coordinate system. Conventional or GPS
surveying methods will be used on this project.
2.2 The Consultant will perform field survey of planimetric features and utilities. Consultant shall
subcontract with a utility locating company to paint all underground utility locations within
survey area prior to performing field surveys. Topographic mapping of the existing ground will
be taken at approximately at 25 -foot intervals (to provide 2 -foot contour intervals). Irrigation
systems will not be included. Perform observation and measure -downs of existing storm drain
catch basins and manholes and sewer manholes. The approximate size, type (brick,
concrete), and general condition of the structures to confirm suitability for continued use, and
approximate size and location of pipes will be documented. These observations will be made
from the surface. The Consultant will perform CADD mapping work to prepare 1"=20'
topographic base map and digital terrain model (DTM) in AutoCAD 2022 format of the project
within the project area.
Task 2 Deliverables:
• Electronic Base Map showing utility locations, surface features, contours, and existing right-of-
way.
Task 2 Assumptions:
■ Base map will be prepared in AutoCAD Civil 3D 2022 using KPG Psomas drafting standards.
• Right-of-way plans, legal descriptions, or acquisition will not be required.
• Potholing, if required, will be provided by private utility owners.
TASK 3 — PERMITTING
The DOE Grant required permitting was completed during preliminary design and was submitted to
Ecology by the City of Tukwila.
3.1 The Consultant shall prepare an application form for a City of Tukwila Special Permissions
Permit for the project improvements at Tukwila International Blvd. This permit is a City
requirement and will not be submitted to Ecology.
Task 3 Deliverables:
■ City Special Permissions Permit (draft & final — PDF).
Task 3 Assumptions:
• EO 05-05 Project Review Form and IDP submitted and approved by Ecology by City during
preliminary design.
■ SEPA was completed with DNS effect and was submitted to Ecology by City during preliminary
design .
• Shoreline Substantial Development Permit submitted and approved by City during preliminary
design.
City of Tukwila KPG Psomas
Storm water Outfall Water Quality Retrofit Project Page 2 of 4 August 30, 2022
60
■ No water resources permits (WDFW Hydraulic Project Approval, Corps of Engineers 404/10
Permit, Ecology 401 Water Quality Certification) will be required.
TASK 4 —FINAL DESIGN
The Consultant shall prepare final design and final plans, specifications and cost estimate for review
and approval by the City and Ecology. Plans shall be formatted to provide sufficient detail for
convenient field layout of all proposed facilities and City standard details and WSDOT standard plans
will be supplemented with project specific details as required. This task shall also include preparation
of items required per the grant and Final Design Package submittals to Ecology, contents of which
shall be prepared in accordance with the Ecology publication "Design Deliverables for Stormwater
Projects with Ecology Funding", dated August 2021.
4.1 Consultant shall prepare 100% Plans, Specifications, and Engineer's Cost Estimate for the
project. The 100% submittal will include responses to comments received from the 90% review
by the City and Ecology. The design sites include: Tukwila International Blvd and Interurban
Ave SE. The Interurban Ave SE site includes upgrade from loop to video detection for the
signalized intersection.
4.2 The Consultant shall respond to Ecology comments on 100% Final Design Package submittal.
4.3 The Consultant shall calculate and submit a preliminary equivalent new/re-development area
for the final design project locations in accordance with the Ecology grant Design Deliverables
Document.
4.4 The Consultant shall prepare preliminary GIS compatible project area in shapefile,
geodatabase file, or ECOLOGY -approved equivalent. The project area shall include polygon
features for stormwater facilities and contributing areas.
4.5 The Consultant shall continue coordination with City and franchise utility companies impacted
by the project improvements. This effort will include sending letters to all utility providers
serving the project site areas to confirm utility locations, identify planned upgrades, and
identify potential conflicts. Any potholing will be completed by the Franchise Utility. This scope
does not include any coordination for relocation or permit reviews for Franchise Utility
relocation prior to project construction.
4.6 The Consultant shall prepare Contract Documents for Bid and upload to BXWA on behalf of
the City. The Contract Documents will include responses to all comments received from the
final 100% bid package review by the City and Ecology as part of the design grant agreement.
Task 4 Deliverables:
■ 100% Plans, Specifications and Cost Estimate (PDF)
■ Responses to City and Ecology 100% Review Comments (PDF)
■ Proposed project area equivalent new/development area determination (PDF)
■ Proposed project area shapefile (SHX file)
■ Contract Bid Package (PDF)
Task 4 Assumptions:
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■ The Ecology required Design Report is finalized with acceptance and no further updates required.
■ The City will upload all required documents to EAGL to satisfy the required "Design Deliverables
for Storm water Projects with Ecology Funding", dated August 2021.
■ 100% Plans content:
1 Cover Sheet
1 Legend, Abbreviations, and Survey Notes
8 Storm water Plans & Profiles, Storm water Detail Sheets, & Loop to Video Detection
Total: 10 Sheets
TASK 5— CONSTRUCTION BIDDING SUPPORT
5.1 The Consultant will assist the City PM in advertisement of the Contract Documents.
5.2 The Consultant will prepare addenda and respond to bidders questions relayed through the
City. It is assumed that the Consultant will prepare up to two (2) addenda.
5.3 The Consultant will prepare Conformed Documents (to include all Project Addenda) for the
City to be provided to the Contractor.
Task 5 Deliverables:
■ Prepare responses for up to four (4) bidder questions (incl. with Addenda)
■ Prepare up to two (2) Addendum Packages
■ Conformed Documents: (5) hard copies of half-size (11x17) and Specifications (8.5x11)
Management Reserve
Included in this Contract's Management Reserve includes, but is not limited to:
Y Additional DOE Grant requirement requests not noted in scope.
Y Any additional services requested from the City.
The above activities will require written authorization from City to access management reserve funds.
Additional Services
The City may require additional services of the Consultant in order to advance the project through final
design, bidding and/or construction. This work may include items identified in the current task
authorizations as well other items, which may include, but are not necessarily limited to the following:
Y Public outreach support
Y Water resources permits
Y Right of way and easement research and/or acquisition
Y Providing construction phase support
Y Preparation of Record Drawings
These services will be authorized under a future contract supplement if necessary. At the time
these services are required, the Consultant shall provide a detailed scope of work and an estimate
of costs. The Consultant shall not proceed with the work until the City has authorized the work
and issued a notice to proceed.
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EXHIBIT A-2
Construction Management Services
Scope of Work
City of Tukwila
Stormwater Outfall Water Quality Retrofit Project
City Project Number: xxxxxxxx
KPG Psomas Project Number: xxxxxxxx
September 1, 2022
KPG Psomas will provide construction management services for the construction contract to complete the
City of Tukwila Stormwater Outfall Water Quality Retrofit Project. The City of Tukwila has been selected
to receive funding through DOE Agreement No. WQC-2023-Tukwil-00073 ("Grant Agreement") in the
State Fiscal Year 2023 (SFY23) Funding Cycle. The proposed work includes:
Site 1: Tukwila International Blvd at SR 599 Off -Ramp
Install two new modular wetland units, storm conveyance pipe, and restoration of gore area to treat
stormwater runoff before it outfalls to Riverton Creek.
Site 2: Interurban Ave S at 58th Ave S
Install new modular wetland unit, storm conveyance pipe, and street trench restoration to treat
stormwater runoff before it outfalls to the Duwamish River. This location will also be replacing
existing signalized intersection loops with permanent video detection.
A detailed scope for the Contract follows:
I. INTRODUCTION
The following scope of services and associated costs are based upon the assumptions outlined below.
General Assumptions:
Y The level of service and fee is based on project duration of 35 working days.
Y The proposed project team will include a part time Project Manager (1 hr a week) part time
Resident Engineer (15 hours a week), one full time Construction Inspector (45 hours a week), a
part time Documentation Specialist (20 hours a week), and one part time Project Engineer from
KPG Psomas's design team to review submittals and interpret Contractor inquiries, as needed. The
team also includes a sub -consultant to provide services for materials testing and construction site
observation to satisfy Tukwila Municipal Codes for work within certain soil classifications.
Y City will review and execute the insurance, bonds, and the Construction Contract.
Y Consultant will coordinate during audits or traffic control operations related to project impacts and
help the City to complete any other required correspondence with outside agencies.
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Y The City will work with the Contractor to conduct all community outreach in relation to phasing
and direct impacts due to construction. The City's Contractor shall be responsible for the
communication to the community on schedule and work activities.
Y KPG Psomas design engineers will be available during construction to answer questions and review
RAM's, shop drawings, and answer RFI's.
Y Consultant services will be performed in accordance with the WSDOT Construction Manual,
Contract plans & special provisions, and City of Tukwila engineering standards.
Y The franchise Utilities will provide field inspection for all work surrounding the construction or
relocation of their utility systems if necessary.
Y Coordination of construction with franchise utilities, if any, will be done by City Contractor.
Consultant will help facilitate coordination between utilities and Contractor as needed or requested
by City.
II. SCOPE OF WORK
The objective and purpose of this Construction Management Services Agreement is for the Consultant to
successfully deliver the construction of the Project to the City by ensuring that the improvements are
constructed in accordance with the approved Plans and Specifications, as may be amended or revised, that
all of the required Project documentation is accounted for, and ultimately that the City of Tukwila receives
a successful review by any outside agency including state audits at the end of the Project.
TASK 1— MANAGEMENT / COORDINATION /ADMINISTRATION
Provide overall project management, coordination with the City, monthly progress reports, and invoicing.
This effort will include the following elements.
1.1 Organize and layout work for project staff. Prepare project instructions on contract administration
procedures to be used during construction.
1.2 Review monthly expenditures and CM team scope activities. Prepare and submit monthly project
progress reports to the City along with invoices describing CM services provided each month.
Prepare and submit reporting required by funding source(s), if any.
Deliverables:
Y Monthly invoices and progress reports
TASK 2 — PRECONSTRUCTION SERVICES
2.1 Administrative Services up to Contractor Notice to Proceed (NTP): KPG Psomas will provide
support startup of the project with any miscellaneous administrative needs not specifically outlined
in items 2.2 — 2.8, which are further detailed below. One startup task includes generation of bid -tab
and recommendation letter of award contract to apparent low bidder.
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2.2 Preconstruction (PreCon) Photos: KPG Psomas staff shall collect and log a comprehensive set
of precon photos, prior to City Contractor mobilizing to the site, for the purpose of documenting
pre-existing site conditions. These shall be delivered to the City in digital form as part of the final
project files.
2.3 Review Plans and Specs: KPG Psomas staff shall familiarize themselves with all plans, specs, and
City standards that will be incorporated into this project, in order to familiarize themselves with
project limits, elements of work to be performed, measurement and payment, and other project -
specific considerations, prior to the first working day.
2.4 Prepare Hard and Electronic Files: The Consultant will prepare all electronic and hard copy files
in preparation for the project. SharePoint will not be utilized on this contract.
2.5 Prepare Record of Materials (ROM): Consultant shall modify WSDOT-provided ROM, to align
with LAG manual exceptions and to improve ease of use by all project parties. In the absence of a
WSDOT-provided ROM, KPG Psomas can generate a ROM from scratch, however creation of a
complete project ROM is outside the scope of the current budget and may require a supplement.
2.6 Preconstruction Conference: KPG Psomas will prepare an agenda for, distribute notices of, and
conduct a preconstruction conference in the City's offices or via an on-line platform of the City's
choice. The Consultant's team will attend the preconstruction conference. Pertinent City staff and
private utilities will also be present at this meeting. KPG Psomas will prepare a written record of
the meeting and distribute copies of the minutes to all attendees and affected agencies, staff, etc.
At the Preconstruction conference, the Consultant shall help facilitate discussions with the
Contractor concerning the plans, specifications, schedules, pay estimate timelines and cutoff dates,
issues with utilities, any unusual conditions, State and local requirements and any other items that
will result in better project understanding among the parties involved.
2.7 Prepare Templates: KPG Psomas will pre -populate all electronic forms, either Consultant or City
provided, in preparation for contract administration. This includes pay estimate templates, weekly
working days statements, inspector daily reports, change management tracking templates, etc.
2.8 Utility Coordination: Consultant will assist with external and internal communications regarding
utility coordination required for successful completion of the project, including utility relocations,
required service interruptions, etc.
Deliverables:
Y Preconstruction conference meeting minutes
Y Pre -construction Photos
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TASK 3 — CONSTRUCTION SERVICES - FIELD
3.1 Construction Observation: The Consultant will provide one (1) inspector during construction
activities and other tasks necessary to monitor the progress of the work. The Inspector will ensure
that the daily inspection reports and working days reporting are completed in a timely manner and
contain sufficient information to assess whether the work is being conducted in compliance with
the Contract Documents per City, WSDOT,. Consultant will make IDR's available to the City by
Friday of the same work week upon request.
The Inspector may perform the following duties as a matter of his daily activities:
i. Observe technical conduct of the construction, including providing day-to-day contact with
construction contractor, City, utilities, and other stakeholders, and monitor for adherence
to the Contract Documents. The Consultant's personnel will act in accordance with
Sections 1-05.1 and 1-05.2 of the WSDOT Standard Specifications.
ii. Observe material, workmanship, and construction areas for compliance with the Contract
Documents and applicable codes, and notify construction contractor of noncompliance.
Advise the City of any non -conforming work observed.
iii. Document all material delivered to the job site in accordance with the Contract Documents.
iv. Prepare daily inspection reports, recording the construction contractor's operations as
actually observed by the Consultant; includes quantities of work placed that day,
contractor's equipment and crews, and other pertinent information.
v. Interpret Contract Documents in coordination with the City, Contractor, and KPG Psomas.
vi. Resolve questions which may arise as to the quality and acceptability of material furnished,
work performed, and rate of progress of work performed by the construction contractor.
vii. Support the Contractor's communication and responsibilities to answer questions from
property owners and the general public as needed.
viii. Monitor compliance of approved permits per the project specifications, if applicable.
ix. Prepare field records and documents to ensure the Project is administered in accordance
with the plans and specifications.
x. Collect and calculate delivery tickets and scaleman's daily reports of aggregate. All tickets
will be initialed with correct bid item and stationing identified (Construction Manual 10-
2).
xi. Attend and actively participate in regular on-site weekly construction meetings.
xii. Take digital photographs during the course of construction, and record locations.
Assumptions:
Y Consultant will provide observation services for the days/hours that the contractor's personnel are
on-site.
Y Assumption is Client's Contractor shall work normal 40 -hour work weeks. For this project the
"normal" work week may occur at night. KPG Psomas does not differentiate day shift from night
shift. However, if the City's Contractor works a double shift (both day and night) within a single
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EXHIBIT A-2
24-hour period this will constitute two working days. Consultant's hours for inspection are based
on one shift for number of working days allowed per Contract.
Y Assumption is if Contractor is working at multiple sites within the City of Tukwila, the Consultant
will split their time at the multiple locations and prioritize what location to be at for observation.
Y The Consultant's monitoring of the construction contractor's activities is to ascertain whether they
are performing the work in accordance with the Contract Documents; in case of noncompliance,
Consultant will reject non -conforming work, and pursue the other remedies in the interests of the
client, as detailed in the Contract Documents.
3.2 Material Testing — Coordination & Tracking: The inspector shall coordinate with the Contractor
and the material testing firm to schedule testing of materials in the field to ensure they meet
specifications per contract requirements. The cost for this effort is included in Task 3.1.
3.3 Construction Inspection Nights: Night work is not anticipated for this project.
Deliverables:
Y Daily Construction Reports with project photos.
Y Field Note Records for all field -measurable pay items.
Y Review material test reports for compliance.
TASK 4 — CONSTRUCTION SERVICES — OFFICE
4.1 Construction Management Office Support: Original documentation will be housed at the
Consultant's office and filed in accordance with standard filing protocol. Document Control will
consist of the following:
a. Project Coordination: Liaison with City, construction Contractor, engineer, utilities and
property owners on a regular basis to discuss project issues and status.
b. Plan Interpretations: Provide technical interpretations of the drawings, specifications,
and Contract Documents, and evaluate requested deviations from the approved design or
specifications. Coordinate with City for resolution of issues involving scope, schedule,
and/or budget changes.
c. Submittals: Consultant shall take lead on submittal reviews/ approvals. Consultant shall
coordinate review process for shop drawings, samples, traffic control plans, test reports,
and other submittals from the Contractor for compliance with the contract documents.
Submittals shall be logged and tracked by Consultant.
d. Requests for Information (RFI): Consultant shall review and respond to RFI's. RFI's
shall be logged and tracked by Consultant.
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e. Weekly Meetings: Consultant will lead weekly meetings. Consultant will prepare agenda
for City review and distribute meeting minutes to attendees. Outstanding issues to be
tracked on a weekly basis. Weekly Statement of Working Days will be reviewed/accepted
by Contractor during the Weekly Meeting.
f. Change Orders: The Consultant will develop change orders and the Consultant will
provide technical assistance to negotiate change orders, and assist in resolution of disputes
which may occur during the course of the project. The City will approve all change orders
before being fully executed. Each change order will be executed in accordance with
WSDOT Standard Specifications.
g. Field Work Directives: The Consultant will prepare field work directives as necessary to
keep the Contractor on schedule.
h. Force Account: The Consultant will track Contractor force account labor, equipment and
materials. All force account calculations will be verified by the City and double checked
by the Consultant. The City shall have final authority to approve any Force Account work
prior to agreement with the Contractor.
J.
Schedule Review: Consultant shall perform review of initial Contractor provided CPM
for conformance with the Contract Documents. Any discrepancies, conflicts or
unreasonable work durations will be brought to the attention of the Contactor and City.
Consultant will provide one (1) intermediate review of Contractor's updated schedule and
compare with field -observed progress and duration of the project.
Lump Sum Breakdown: Consultant shall evaluate construction Contractors' Schedule of
Values for lump sum items. Review the Contract Price allocations and verify that such
allocations are made in accordance with the requirements of the Contract Documents.
Lump Sum Breakdowns for payment each month will be calculated.
k. Monthly Pay Requests: Consultant shall prepare monthly requests for Contractor
payment based on field note records prepared by Consultant field inspector in accordance
with contract documents.
1. Weekly Statement of Working Days: Consultant shall prepare, and issue weekly
statement of working day report each week to the Contractor and City for review and
approval. Weekly statement of working days will be based on field inspection reports
provided by Consultant.
m. Subcontractor Documentation: Process / approve all required subcontractor
documentation. Request to Sublets will be verified and logged. This includes checking
System Award Management System (SAMS), verifying business licensing, reviewing
insurance documentation, verifying city business licensing, Intent to Pay Prevailing Wage
and Affidavit of Wages Paid. All subcontractor documentation will be logged into KPG
Psomas's subcontractor logs.
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EXHIBIT A-2
4.2 Construction Management Field Paperwork: Consultant shall review and assist with processing
of field paperwork from the Inspector and Contractor for tracking and documentation.
4.3 Certified Payroll: The Consultant will process and check the Contractor and Subcontractor's
certified payroll per State Prevailing Wage Requirements. Tracking of payroll shall consist of
recording each payroll received from the Prime and Subcontractors and checking pay rates against
Contract requirements. Any discrepancies will be brought to the Contractor and City.
4.4 Utility Coordination: The Consultant will facilitate ongoing communications and coordination
between the Contractor and City and/or Franchise utilities who may have infrastructure within the
project limits. This includes JUT conversions, relocations due to foreseen or unforeseen conflicts,
scheduled outages for tie-ins, etc.
4.5 Department of Ecology (DOE) Grant Requirements: The Consultant shall prepare, and issue to
the City for submittal to the Department of Ecology (DOE) the Construction Management and
Construction Scope of Work within the Grant Agreement. The expected deliverables are noted
below. The City will be responsible to upload deliverables to EAGL and notify Ecology with
upload is complete.
Deliverables:
Y Approved Submittals and Submittal log
Y Responded RFIs and RFI Log
Y Weekly Meeting minutes
Y Fully -executed Change Orders and Field Work Directives, with Change Management Log
Y Force Account Documentation and Tracking Log
Y Fully -executed Monthly Progress Payments
Y Subcontractor Packets
Y Weekly Statements of Working Days
Y Certified Payroll Tracking Log (hard copy binder not included)
Y Contractor -generated As-builts, if required by Contract
All other project documentation generated during the course of project construction duration.
Task 4.5 Specific Anticipated DOE Deliverables:
Y Construction Quality Assurance Plan
Y Pre -Construction Meeting Minutes
Y Project Schedule
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EXHIBIT A-2
Y Revised cash flow estimates when changes in construction schedule occur
Y Change Orders
Y Final Facility Operation and Maintenance Plan
Y Stormwater Construction Completion Form
Y Project Area Shapefile, Geodatabase file, or ECOLOGY approved Equivalent. The project area
will include features for treatment facilities and contributing areas.
Y Construction progress reports and photos included in the progress reports.
Y Completed equivalent new/redevelopment area determination.
TASK 5 — PROJECT CLOSEOUT
5.1 Closeout Office Support: Consultant shall assist with generation of closeout documentation and
pursuit of successful project final completion, as detailed below:
a. Substantial Completion Letter: Following full and unrestricted use of the project status
being obtained by the Contractor and agreed to by the City, Consultant shall draft
Substantial Completion Letter on City letterhead, for issuance to Contractor.
b. Physical Completion Letter: Following completion of all punch list work verified by the
Consultant and any stakeholders required the Consultant shall prepare physical completion
letter to the Contractor and the City shall issue the final contract voucher.
c. Final Pay Estimate: Consultant shall prepare final payment estimate, along with any final
quantity adjustments needed to existing bid items, for issuance to Contractor, in
conjunction with the final contract voucher, issued by the City.
5.2 Closeout Inspection and Punchlist: Consultant shall assist in a punchlist walkthrough with
Contractor, City staff, and any other necessary agencies for the purposes of developing a final
project punchlist. The Consultant shall assemble walkthrough comments and provide the
preliminary list to the City for concurrence, prior to issuing the list to the Contractor. On notification
of completion of the punchlist, Consultant shall perform a final walkthrough to confirm satisfactory
completion of all items on the list and shall note any remaining discrepancies. Subsequent project
walkthroughs are beyond the scope of this agreement, but will be accommodated should the request
be made by the City, and sufficient remaining budget allows.
5.3 Certified Payroll Closeout: Consultant shall attempt to ensure that all certified payrolls and
affidavits of wages paid are current and complete at the time of project physical completion. This
will include regular checks of the L&I portal and frequent reminders to the Contractor to provide
any missing information in a timely manner. As the task of gathering the final documentation from
Contractors and their Subcontractors can sometimes be an extended process, outside the control of
the City or Consultant, after 8 weeks post -physical completion, the Consultant shall perform a final
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EXHIBIT A-2
status update of the CP tracking log, along with memos to file of any missing documentation, and
shall hand off the remaining verification process to the Client.
5.4 Prepare Documentation to Deliver to City: Consultant shall perform QA/QC on all project
documentation deliverables as outlined in Task 4.1, as well as any documentation generated in the
course of completion of Task 5, and shall transfer all project documents to the City for permanent
storage.
Y Substantial Completion Letter
Y Physical Completion Letter
Y Final Payment Invoice
Y Project Punchlist
Y Final Project Documents
TASK 6 — SUBCONSULTANTS
6.1 Material Testing: HWA Material Testing will be retained as KPG Psomas's subconsultant to provide
material testing and construction observation services. All testing will be done in accordance with LAG
Manual and WSDOT Construction Manual, or at a desired reduced frequency as -directed by City
project manager.
TASK 7 — ADDITIONAL SERVICES
7.1 Management Reserve: Additional services requested by the City will be performed only when
authorized by the City. Authorization to perform additional services will be in writing, specifying the
work to be performed, and basis of payment. Items such as Community Outreach (except as completed
on a day-to-day basis by the inspector and resident engineer as described in task 3.1 — vii), Public
Meetings, Ribbon Cutting Ceremony, claims analysis, surveying, services during shutdown periods of
non -working days, and services for extended working days are examples of possible additional services.
This fee is based 35 working day contract, with 10 additional reduced -effort days for startup and 20
additional reduced -effort days for closeout, for a total of 65 days / 13 weeks, 8 -hour days, additional
extension of days will be approximately $1,080.00 per day for one person. (8 hours x $135.00 =
$1,080.00)
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EXHIBIT D-1
PRIME CONSULTANT COST COMPUTATIONS
Client: City of Tukwila
Project: City of Tukwila Water Quality Retrofit
DATE: August 2022
Task
No.
Task Description
Labor Hour Estimate
Total Hours and Labor Fee
Estimate by Task
To
a
.5
c
a`
Engineering
Manager
Senior
Engineer
Senior Project
Engineer
Project
Engineer II
Project
Engineer I
Design
Engineer
Engineering
Assistant
Survey
Manager
Survey Crew II
(W/Equip)
Survey Crew I
(W/Equip)
Project
Surveyor
Senior Field
Surveyor
Field Surveyor
Senior Survey
Technician
Survey
Technician
Survey
Assistant
Urban Design
Manager
Project
Landscape
Architect
Construction
Manager
Document
Control
Specialist
CAD Manager
Senior CAD
Technician
CAD
Technician
Business
Manager
Senior Admin
Office Admin
Office
Assistant
$285.00
$251.00
$213.00
$197.00
$172.00
$146.00
$132.00
$92.00
$251.00
$249.00
$196.00
$164.00
$136.00
$124.00
$137.00
$112.00
$92.00
$200.00
$151.00
$180.00
$134.00
$180.00
$138.00
$119.00
$178.00
$130.00
$98.00
$82.00
Hours
Fee
Task 1 - Management/Coordination/Administration
1.1
Project Management & Administrative Services
2
6
6
10
6
30
$ 4,414.00
1.2
City Staff Coordination
12
12
$ 2,064.00
1.3
QA/QC reviews
4
6
10
$ 1,932.00
Task Total
0
0
6
0
18
0
0
0
0
0
0
0
0
0
0
0
0
0
0
6
0
0
0
0
6
10
6
0
52
$ 8,410.00
Task 2 Survey & Basemapping
2.1
Establish Horizontal & Vertical Control
2
6
8
$ 1,486.00
2.2
Perform Field Survey & CADD Mapping
20
24
44
$ 8,268.00
Task Total
0
0
0
0
0
0
0
0
2
20
0
6
0
0
24
0
0
0
0
0
0
0
0
0
0
0
0
0
52
$ 9,754.00
Task 3 Permitting
3.1 Special Permissions Permit
8
8
16
$ 2,544.00
Task Total
0
0
0
0
8
8
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
16
$ 2,544.00
Task 4 Final Design
4.1
Prepare 100% PS&E
8
48
24
40
8
3
8
139
$ 21,005.00
4.2
Respond to Ecology 100% PS&E Comments
2
16
8
26
$ 4,346.00
4.3
Prepare new/development area determinations
16
16
$ 2,752.00
4.4
Prepare Project area Shape files
8
2
4
14
$ 2,388.00
4.5
Utility Coordination
8
8
16
$ 2,544.00
4.6
Prepare PS&E Construction Documents
4
24
16
8
2
54
$ 8,640.00
Task Total
0
0
14
0
120
58
48
8
0
0
0
0
0
0
0
0
0
0
3
0
10
4
0
0
0
0
0
0
265
$ 41,675.00
Task 5 Construction Bidding Support
5.1
Assist Project Advertisement
2
4
6
12
$ 1,732.00
5.2
Prepare Addenda (assume 2)
2
6
8
$ 1,220.00
5.3
Prepare Conformed Documents
2
4
4
10
$ 1,320.00
Task Total
0
0
0
0
6
14
0
0
0
0
0
0
0
0
0
0
0
0
0
0
6
0
0
0
0
0
4
0
30
$ 4,272.00
Total Labor Hours and Fee
0
0
20
0
152
80
48
8
2
20
0
6
0
0
24
0
0
0
3
6
16
4
0
0
6
10
10
0
415
$ 66,655.00
Reimbursable Direct Non -Salary Costs
Mileage at current IRS rate
$ 150.00
Utility Locates
$ 1,500.00
Reproduction Allowance
$ 200.00
Total Reimbursable Expense
$ 1,850.00
Management Reserve
Management Reserve
$ 10,000.00
Total Management Reserve
$ 10,000.00
Total Estimated Budget
$ 78,505.00
EXHIBIT B-2
PRIME CONSULTANT COST COMPUTATIONS
Client: City of Tukwila
Project: Stormwater Outfall Water Quality Retrofits CM Services
KPG Psomas PROJECT NUMBER: xxxxxx
35 working days + 2 week startup and 4 weeks closeout
DATE: 8/30/2022
Reviewed by: Jordan P
Date:
9/6/2022
Task No.
I'
Task Description
Labor Hour Estimate
Total Hours and Labor Fee
Estimate by Task
Project
Engineer II
Senior
Construction
Manager
Senior
Resident
Engineer
Resident
Engineer
Senior
Construction
Observer
Construction
Observer III
Construction
Observer II
Construction
Observer I
Document
Control
Specialist
Document
Control Admin
Senior Admin
Office Admin
inQ
o 9
172
245
158
142
212
143
126
101
134
104
130
98
82
Hours
Fee
Task 1 - MANAGEMENT / COORDINATION / ADMINISTRATION
1.1
Project Management and Administrative Services7
7
$ 1,715.00
1.2
Prepare, review and submit monthly expenditures
3
4
7
$ 1,255.00
Task Total
0
10
0
0
0
0
0
0
0
0
4
0
0
14
$ 2,970.00
Task 2 - Administrative Services up to Contractor Notice to Proceed (NTP) (2 Weeks)
2.1
Administrative Services up to Contractor Notice to Proceed
12
10
22
$ 3,236.00
2.2
PreCon Photos
4
4
$ 504.00
2.3
Review plans and Specs4
8
4
16
$ 2,176.00
2.4
Prepare Hard and Electronic Files4
2
6
$ 900.00
2.5
Prepare ROM4
6
10
$ 1,436.00
2.6
PreCon Conference
4
4
8
$ 1,168.00
2.7
Prepare Templates4
4
$ 536.00
2.8
Utility Coordination2
2
$ 316.00
Task Total
0
0
30
0
0
0
12
0
30
0
0
0
0
72
$ 10,272.00
Task 3 - Construction Services - FIELD (7 Weeks)
3.1
Construction Inspection (8 hrs/day for inspection & reports)
315
315
$ 39,690.00
3.2
Material Testing - Coordination & Tracking
0
$ -
3.3
Construction Inspection Nights (None Anticipated)
0
$ -
TaskTotal
0
0
0
0
0
0
315
0
0
0
0
0
0
315
$ 39,690.00
Task 4 - Construction Services - OFFICE: NTP to Project Closeout. (7 Weeks)
4.1
Construction Management Office Support
10
88
120
218
$ 31,704.00
4.2
Construction Management Field Paperwork
10
30
40
$ 5,600.00
4.3
Certifed Payroll Tracking
16
16
$ 1,664.00
4.4
Utility Coordination
10
10
$ 1,580.00
4.5
DOE Grant Requirements
20
88
20
56
$ 8,392.00
Task Total
30
0
116
0
0
0
8
0
170
16
0
0
0
340
S 48,940.00
Task 5 - Project Closeout (4 Weeks)
5.1
Closeout Office Support
24
24
48
$ 7,008.00
5.2
Closeout Inspection & Punchlist8
8
$ 1,008.00
5.3
Certified Payroll Closeout
16
16
$ 1,664.00
5.4
Prepare Documentation to Deliver to City
30
30
$ 4,020.00
Task Total
0
0
24
0
0
0
8
0
54
16
0
0
0
102
$ 13,700.00
Task 6- SUBCONSULTANTS
6.1 Subcontract with Material Tester (LS Estimate)
0
$ 4,500.00
Task Total
0
0
0
0
0
0
0
0
0
0
0
0
0
0
$ 4,500.00
Task Total
0
0
0
0
0
0
0
0
0
0
0
0
0
0
$ -
Task 7 - ADDITIONAL SERVICES
7.1 IUpon City Authorization Only
0
$ -
Task Total
0
0
0
0
0
0
0
0
0
0
0
0
0
0
$ -
Total Labor Hours and Fee
5,160
2,450
26,860
0
0
0
3,528
0
34,036
3,328
520
0
0
528
$ 120,072.00
Reimbursable Direct Non -Salary Costs
Mileage at current IRS rate
$ 250.00
Reproduction Allowance
$ -
Total Reimbursable Expense
$ 250.00
Total Estimated Budget
$ 120,322.00
76
Transportation & Infrastructure Services Committee Minutes October 3, 2022
Committee Recommendation
Unanimous approval.
D. Consultant Agreement: Stormwater Quality Retrofit Program
Staff is seeking Council approval of a contract with KPG Psomas, Inc. in the amount of
$198,827.00 for design and construction management services for the program.
*
Committee Recommendation
Unanimous approval. Forward to October 17, 2022 Regular Consent Agenda.
E. Franchise Agreement: King County Water District No. 125
Staff is seeking Council approval of an ordinance establishing a Franchise Agreement with
the District fora 15 -year term.
Committee Recommendation
Unanimous approval. Forward to October 10, 2022 Committee of the Whole.
F. Proposed 2023-2024 Budget: Utility Funds (401, 402, 412)
Staff presented the proposed budget and capital projects for the water, sewer, & surface
water funds.
Committee Recommendation
Discussion only. Forward to October 10, 2022 Committee of the Whole.
G. Utility Rates
Staff presented the proposed rates for 2023-2024.
Committee Recommendation
Discussion only. Forward to October 10, 2022 Committee of the Whole.
Miscellaneous
Committee members and staff discussed King County's Via to Transit Program. Chair Kruller asked
for a future agenda item around this topic.
The meeting adjourned at 6:55 p.m.
Committee Chair Approval
Minutes by LH
77
78
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
10/10/22
JR
Agreement with King County Water District No. 125
10/17/22
JR
Motion
Date 10/17/22
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
1 11 Discussion
11
Altg Date
Mtg
ITEM INFORMATION
ITEM NO.
5.F.
79
STAFF SPONSOR: SEONG KIM
ORIGINAL AGENDA DATE: 10/10/ 22
AGENDA ITEM
TITLE
Franchise
Agreement with King County Water District No. 125
CATEGORY
10/10/22
Motion
Date 10/17/22
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
1 11 Discussion
11
Altg Date
Mtg
SPONSOR ❑Council ❑Mayor ❑HR ❑DCD ❑Finance ❑Fire ❑TV ❑P&R ❑Police 11 PW' ❑Court
SPONSOR'S WD 125 approached the City to explore the possibility of a franchise agreement and
SUMMARY mitigate the City's permit process for efficient and time -saving operation and maintenance
activities. This will benefit both the City of Tukwila and WD 125 by creating operational
norms and, in turn, the City will generate approx $150,000 per year through the 6%
franchise fee. The Council is being asked to adopt the ordinance approving the Franchise
Agreement with King County Water District No. 125.
REVIEWED BY
/1 Trans&Infrastructure
❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev.
❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
COMMITTEE CHAIR: KATE KRULLER
❑ LTAC
DATE: 10/03/22
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Public Works Department
Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0.00 $0.00 $0.00
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
10/10/22
Forward to next Regular Meeting Consent Agenda
10/17/22
MTG. DATE
ATTACHMENTS
10/10/22
Informational Memorandum dated 09/30/22
Ordinance - Draft Franchise Agreement and Exhibit
Water District Service Area Map
Minutes from Transportation and Infrastructure Committee meeting of 10/03/22
10/17/22
Final Ordinance
79
80
City of Tukwila
Washington
Ordinance No.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, GRANTING KING COUNTY WATER
DISTRICT NO. 125 A NON-EXCLUSIVE FRANCHISE TO
CONSTRUCT, MAINTAIN, OPERATE, REPLACE AND REPAIR
A WATER SYSTEM WITHIN PUBLIC RIGHTS-OF-WAY OF THE
CITY OF TUKWILA, AND FIXING A TIME WHEN THE SAME
SHALL BECOME EFFECTIVE.
WHEREAS, King County Water District No. 125, a Washington special purpose
municipal corporation ("District"), owns water facilities ("Facilities") located in the City of
Tukwila, a Washington non -charter municipal code city ("City"), and a portion of such
Facilities are located within the City right-of-way as hereinafterdefined; and
WHEREAS, RCW 57.08.005(3) authorizes the District to conduct water throughout
the District and any city and town therein, and construct and lay facilities along and upon
public highways, roads and streets within and without the District; and
WHEREAS, RCW 35A.47.040 authorizes the City to grant non-exclusive franchises
for the use of the public streets above or below the surface of the ground by publidy
owned and operated water facilities; and
WHEREAS, the City and the District have prepared this Franchise Agreement to
provide for the operation of District Facilities within the City right-of-way;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. Definitions. Where used in this franchise (the "Franchise") these terms
have the following meanings:
1. "Blanket Activities" means work that does not include cutting, removing, or
disturbing the pavement surfacewhich includes butis not limited to the following activities:
simple service disconnects for customers, accessing existing vaults, maintaining
hydrants/vaults, raising/adjusting valves, vegetation management, replacing above-
ground meter, installing water sampling stations, flushing activities, and lining pipes.
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2. "City" means the City of Tukwila, a Washington municipal corporation, and
its respective successors and assigns.
3. "District" means the King County Water District No. 125, a Washington
municipal corporation, and its respective successors and assigns.
4. "Facility" or "Facilities" means tanks, reservoirs, water treatment facilities,
meters, pipes, mains, services, valves, blow offs, vaults, fire suppression water facilities,
risers, generators, electrical control panels, power meters, telephone connections,
pressure reducing valves ("PRVs"), pump stations, meter stations, lines, and District -
owned service lines located in the Franchise Area as defined below, and all other
necessary or con ven ient facilities and appurtenances thereto for the purpose of operating
a water utility system, whether the same be located over, on, or underground.
5. "Franchise Area" means every and all of the public roads, streets, avenues,
alleys, highways and rights-of-way of the City as now or hereafter laid out, platted,
dedicated or improved; and any and all public City roads, streets, avenues, alleys,
highways, and other rights-of-way that may hereafter be laid out, platted, dedicated or
improved in the District's service area, within the present corporate boundaries of the City
(as depicted in ExhibitB, attached hereto, which is by this reference incorporated as if fully
set forth herein), and as such corporate boundaries may be extended within District's
service area by annexation or otherwise, but shall not include private roads, streets,
avenues and alleys. The Franchise Area shall notincludeorconveyany right to the District
to install facilities on, or to otherwise use, City owned or leased properties.
6 "Ordinance" means th is Ordinance No. 2681, wh ich sets forth the terms and
conditions of this Franchise.
7. "Party" or "Parties" means the City or the District individually, or collectively
as addressed in this Franchise.
8. "Revenue" means income received by the District from the sale of metered
water to direct retail customers whose properties receiving such service from the District's
water system are located within the City. Revenue shall not include: late fees; shut-off
and reconnectfees; delinquentservice charge collection costs and expenses; surcharges;
impact or mitigation fees; permit fees and costs; any type of connection charges, general
facilities charges, or local facilities charges; local improvement district and utility local
improvement district assessments and payments; grants; contributed assets (contributions
in aid of construction); income to recover the cost of fire suppression facilities and to pay
for the provision of fire suppression services; loans; income from legal settlements not
related to water sales to District customers; income from telecommunication leases or
licenses; income from real property or from real property sales; income from the sale of
surplus equipment, tools, or vehicles; interest income; penalties; hydraulic modeling fees;
water system extension agreement fees and charges; income from street lights; labor,
equipment and materials charges; or any other fees and charges.
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Section 2. Franchise.
A. In addition to the authority granted by State law to the District to locate, operate,
and maintain its Facilities in public roads and streets, the City does hereby grant to the
District the non-exclusive right, privilege, authority and franchise to construct, install, lay,
support, attach, maintain, repair, renew, replace, remove, enlarge, operate and use
Facilities in, upon, over, under, along, through, and across the Franchise Area for
purposes of its water utility functions as defined in Title 57 RCW.
B. Nothing contained in this ordinance is to be construed as granting permission to
the District to go upon any other public place other than those types of public places
specifically designated as the Franchise Area in this ordinance. Permission to go upon
any other property owned or controlled by the City must be sought on a case-by-case
basis from the City and may require lease or rental payments as a condition of such use.
C. In addition to the rights granted to the District to undertake and perform activities
within the FranchiseArea as provided herein, the District shall havethe right to discharge
District water supply to and into the City's storm water system while performing water
system flushing and other District activities, provided any District water discharged to the
City's storm water system must comply with all applicable federal and state water quality
standards and the City's NPDES permit relating to the City's storm water system.
D. At all times during the term of this Franchise, the District shall fully comply with
all applicablefederal, state and local laws and regulations and required permits, including,
but not limited to, RCW 39.04.180 for construction trench safety systems, chapter 19.122
RCW for utility damage prevention, the State Environmental Policy Act, the State of
Washington Pollution Control Law, and the Federal Clean Water Act.
E. The terms, conditions, and provisions of Tukwila Municipal Code ("TMC") Title
11, as currently written, or hereafter modified, are incorporated herein by reference.
Specifically, all rights granted hereunder are subject to the terms, conditions, and
requirementsof TMC Chapters 11.08, 11.20, and 11.28 unlessthis Franchise specifically
provides to the contrary. In the event that a conflict exists between the terms of this
Franchise and the terms of the TMC, the terms of this Franchise shall control.
F. The terms of this Franchise shall not impair or interfere with the District's rights
under any easements that cover areas within any existing or future City rights-of-way.
The District's easement rights shall remain in effect unless formally relinquished by the
District or condemned by the City.
Section 3. Non-interference of Facilities.
A. The District's Facilities shall be located, relocated, and maintained within the
Franchise Area so as not to unreasonably interfere with the free and safe passage of
pedestrian, bicycle, and vehicular traffic and ingress or egress to or from the abutting
property and in accordance with the laws of the State of Wash ington,and the ordinances,
resolutions, rules and regulations of the City of Tukwila. Nothing herein shall preclude
the District from effecting temporary road closures as reasonably necessary during
construction or maintenance of its Facilities provided the District receives prior City
CC:\Legislative Development \ Franchise agmt—Water District No. 125 9-21-22
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approval through an appropriate permit, which shall not be unreasonably withheld, and,
provided further, the District shall have the right to effect temporary road closures in the
event of emergencies to maintain, repair and replace its Facilities without prior City
approval but the District shall obtain City approval of such road closures as soon as
reasonably possible.
B. Whenever it is necessary for the District, in the exercise of its rights under this
Franchise, to make any excavation in the Franchise Area, the District shall, upon
completion of such excavation, restore the surface of the Franchise Area to City
standards, as nearly as reasonably possible to its condition priorto any such excavation,
installation ,construction, relocation, maintenance orrepair and, except as provided under
Section 4, shall do so, at no expense to the City; PROVIDED, HOWEVER, that no such
work shall be done prior to the obtaining of a permit therefor issued by the City, which
permit shall set forth conditions pertaining to the work to be done and specifications for
the restoration of the Franchise Area.
C. If the City determines that the District has failed to restore the right-of-way in
accordance with the conditionssetforth in this Franchise, the City shall provide the District
with written notice, which shall include a description of actionsthe City believes necessary
to restore the right-of-way. If the right-of-way is not restored in accordance with the City's
notice within fifteen (15)days of that notice, or such longer period as may be specified in
the notice, the City, or its authorized agent, may restore the right-of-way and the District
shall, except as provided in Section 4, be responsible for all reasonable costs and
expenses incurred by the City in restoring the right-of-way in accordance with this section.
The rights granted to the City under this section shall be in addition to those otherwise
provided by this Franchise.
D. The District shall, except as provided in Section 4, at no expense to the City,
expeditiously repair all existing Facilities that it owns, operates and maintains within the
Franchise Area, including any damage caused directly or indirectly by its Facilities. The
District shall also coordinate and manage the repair of service lines in the Franchise Area
connecting its system to users.
E. Survey monuments shall not be removed or destroyed without the District first
obtaining the required Department of Natural Resources (DNR) permit in accordance with
RCW 58.09.130 and WAC 332-120-030, and as such statute and regulation may be
modified and amended. A Professional Land Surveyor (PLS) shall be responsible for
perpetuating and documenting existing monuments in compliance with the Application
Permit to Remove or Destroy a Survey Monument in accordance with WAC 332-120.
Following approval by the Public Land Survey Office, copies of the approved permits shall
be forwarded to the City. All survey mon u ments, wh ich have been distributed or displaced
by such work, shall be restored pursuant to all federal, state, and local standards and
specifications. The District agrees to promptly complete all restoration work and to
promptly repair any damage caused by such work at its sole expense.
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Section 4. Relocation of Facilities.
A. Whenever the City causes the grading or widening of the Franchise Area or
undertakes construction of City -owned utilities, storm drainage lines, lighting,
signalization, sidewalk improvements, pedestrian and bicycle amenities, or other public
street improvements and the project requires relocation of the District's then -existing
Facilities within such Franchise Area, the City shall:
1. Pursuantto RCW 35.21.905, or as amended, consu It with the District in the
predesign phase of any such project in order to coordinate the project's design with the
District Facilities within such project's area; and
2. Provide the District, at least one hundred eighty (180) days prior to the
advertisement for bid of construction of such project, written notice that a project is
expected to require the relocation of District Facilities, together with reasonably accurate
and specific plans and specifications for such grading, widening, or construction and a
proposed new location within the Franchise Area for the District's Facilities. This period
of time shall be extended to three hundred sixty (360) days prior notice if the project
exceeds Five Hundred Thousand Dollars ($500,000); and
3. Coordinate and work diligently with the District to minimize conflicts
between existing Facilities and the project improvements where possible.
B. After receipt of such notice and such plans and specifications, District shall
relocate its Facilities within the Franchise Area to accommodate street and city
improvement projects; provided, however, the District may, after receipt of written notice
requesting a relocation of its Facilities, submit to the City written alternatives to such
relocations. Such written notice must be received by the City within ninety (90) days of
receipt of the notice described in Section 4.A.2 above. Within a reasonable time, the City
shall evaluate such alternatives and advise the District in writing whether one or more of
the alternatives is suitable to accommodate work that would otherwise necessitate
relocation of the Facilities. If requested by the City, the District shall submit such
additional information as is reasonably necessary to assist the City in making such
evaluation. The City shall give each alternative full and fair consideration. If the City
reasonably determines that there is no other feasible alternative, the City shall provide
the District with further written notice ("Secondary Notice") to that effect, and the District
shall then relocate its Facilities by its own forces, by separate public works contract or by
participating in the City's public works project in accordance with Section 4.G. The City
shall cooperate with the District to designate a substitute location for its Facilities within
the Franchise Area. The City will establish a date by which Facilities will be relocated,
which date will be not less than one hundred eighty (180) days after receipt of the
Secondary Notice by the District as to the Facility to be relocated. The District must finish
relocation of each such Facility by the date so established.
C. The cost of relocating such Facilities existing within the Franchise Area shall be
paid as follows:
1. If the relocation occurs within ten (10) years after the District or a third party
on the District's behalf constructed such Facility,then the City shall payfifty percent (50%)
of the cost of such relocation and the District shall pay the remaining fifty percent (50%).
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2. If the relocation occurs more than ten (10) years after the District or a third
party on the District's behalf constructed such Facility, then the relocation shall be at the
District's sole cost.
3. However, if the City requires the relocation of Major Facilities defined as
water mains of twelve (12) inch diameter or greater, supply stations, pump stations, or
vault structures ("Major Facilities" or "Major Facility") to accommodate a City project,
where such facility can not reasonably be su pported, disconnected, relocated or removed,
then the City shall pay fifty percent (50%) of the cost of the relocation of the Major Facility
and the District shall pay the remaining fifty percent (50%) without limitation on the age
of the facility; provided, the City and District agree to give full and fair consideration to any
lower-cost alternatives to relocating the Major Facility meeting the minimum operational
requirements of the Parties, and the City and the District shall each pay fifty percent (50%)
of the lower-cost alternative.
4. For the purposes of this Section 4, the date of the Facility's acceptance by
the District Board of Commissioners, or the date of final contract payment for the facility's
installation (whichever occurs first), shall determine the age of the Facility.
5. Whenever any State or Federal Agency with legal authority within the
Franchise Area requires the relocation of District Facilities, the relocation shall be at the
District's sole cost. This provision does not limit the District's rights to seek
reimbursementfor the costs of such relocation from the State or Federal Agency requ iring
the relocation.
6. Subsections 4.C.1 and 4.C.3 of this subsection 4 shall not apply to
relocations of District Facilities required as part of a formal declaration of emergency as
defined in RCW 39.04.280(3) by the City, which is ratified by resolution of the City Council.
In such cases, relocation, if necessary, shall be at the District's sole cost.
D. Whenever the City is undertaking a road or City -owned utility project or
improvement, the City will not use its authority to require the District to relocate water
facilities (excluding water services and hydrants) for third party franchise utilities (private
utilities) on City -initiated aerial -to -underground conversion projects. If conflicts between
the aerial -to -underground joint -trench and the District Facilities cannot be resolved, and
relocation of District Facilities is necessary, the District shall have the right as a pre-
condition of such relocation to require payment to the District for any and all costs and
expenses incurred by the District in the relocation of such District Facilities. On City -
initiated projects requiring aerial -to -aerial relocation of third party franchise utilities
(private utilities), the District shall relocate that portion of its Facilities which are in direct
conflictwith the new locations of the third party franchise utility facilities, such as utility
poles, or participate in securing the necessary easements where no reasonable
alternative location for the third party franchise utilityfacilities exist within the then existing
right-of-way.
E. For the purpose of this Section 4, a project or improvement is considered to be
caused by the City (as described in Section 4.A above) if the project is City -initiated and
is part of the City's annually adopted Capital Improvement Project (CIP) Program, and
can include projects or improvements where a third party has made an in lieu payment
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86
for a portion of the City's capital improvement project, provided, the City is responsible
for the majority of the cost of the project or improvement, which, if applicable, includes
any grant funding received by the City from any federal, state or local agency. A project
or improvement is not considered to be caused by the City if the project or improvement
is constructed by the City on behalf of a third party, where the third party is responsible
for the majority of the project or improvement cost and makes payment to the City in lieu
of performing the project or improvement.
F. Whenever any person or entity, other than the City, requires the relocation of
District Facilities to accommodate the work of such person or entity within the Franchise
Area (excluding State and Federal agencies with legal authority within the Franchise
Area), the City agrees not to use its authorityto require the District to relocate the existing
Facilities. The District shall have the right as a pre -condition of such relocation to require
such person or entity to:
1. Make payment to District at a time and upon terms acceptable to the District
for any and all costs and expense incurred by the District in the relocation of District
Facilities; and
2. Protect, defend, indemnify and hold the District harmless from any and all
claims and demands made against it on account of injury or damage to the person or
property of another arising out of or in conjunction with the relocation of District Facilities,
to the extent such injury or damage is caused by the negligence or willful misconduct of
the person or entity requesting the relocation of District Facilities or other negligence or
willful misconduct of the agents, servants or employees of the person or entity requesting
the relocation of District Facilities.
G. If a City project requires the relocation of then existing Facilities within the
Franchise Area, the District shall have the right by interlocal agreement with the City to
include the relocation of any Facilities as required by the City as part of the City's public
works project. Such interlocal agreement shall include and provide for, but not be limited
to, the following terms and conditions:
1. The inclusion of the District's work as part of the City's project; and
2. The District to provide plans and specifications of the District's work to the
City in a timely manner for inclusion as a separate bid schedule in the City project,
whether such District plans and specifications are prepared by the District at the District's
expense, or the City prepares the plans and specifications for the District's work at the
District's expense; and
3. The City bidding the project, including the District's work by separate bid
schedule, and the District's approval of the contractor's bid for the District's work in the
separate bid schedule, or, alternatively, the District's rejection of the contractor's bid for
the District work and the District's right to perform the District's work through a District
contractor, provided that in so doing the City's project is not unreasonably delayed; and
4. The City's contractor to install both the City work and the District work, the
City's obligation to pay the City's contractor for both the City work and the District work,
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and the District's obligation to reimburse the City for the cost of the District work performed
by the City contractor; and
5. The District's obligation to reimburse the City for District project
administration and inspection fees and costs based on a time and materials basis,
provided the City and the District may negotiate a lump sum payment on a per project
basis, or a percentage of the total District project construction cost, and provided the
District shall not be required to pay for any City -issued permits related to the City work
and the District work.
H. The Parties expressly agree that this Section 4 shall not survive the expiration,
revocation or termination of this Franchise, unless modified by separate agreement.
Section 5. Right -of -Way Management.
A. Permit Requirements. Whenever the District excavates in any right-of-way for
the purpose of installation, construction, operation, maintenance, repair or relocation of
its Facilities, it shall applytothe City fora permit to do so in accordance with this Franchise
and the ordinances and regulations of the City requiring permits to operate in City right-
of-way. Except for emergencies or as otherwise provided for in this Franchise and
applicable City ordinance, no District excavation work shall occurwithin any City right-of-
way without a permit. All work shall be done to the City's reasonable satisfaction.
B. Blanket Permits. The District may obtain a BlanketActivities Permit for Blanket
Activities, as defined in Section 1, performed in the City's rights-of-way. The permit will
be charged at the fee as identified in the City's Fee Schedule and hourly inspection fees
shall be paid monthly. Blanket Activities require submittal of typical traffic control
measures consistent with the MUTCD. Permits for BlanketActivities shall be valid for no
longerthan twelve (12) months.
C. Restoration after Construction. The District shall, after any installation,
construction, relocation, operation, maintenance or repair of Facilities within the
Franchise Area, restore the right-of-way to City standards as nearly as reasonably
possible to its condition prior to any such work. The District agrees to promptly complete
all restoration work and to promptly repair any damage to the right-of-way caused by such
work at its sole cost and expense. The District further agrees to repair or replace any
defective restoration work consistent with the City's Infrastructure Design and
Construction Standards. If it is determined the District has failed to restore the right-of-
way in accordance with this Franchise and other applicable City regulations or if the
District's restoration work is subsequently determined to be defective, the City shall
provide the District with written notice. Any notice issued by the City shall include a
description of the actions the City believes necessary to restore the right-of-way or repair
or replace the work.
D. Bonding Requirement. The District, as a public agency, shall not be required
to comply with the City's standard bonding requirementforworking in the City's rights-of-
way.
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E. Emergency Work, Permit Waiver. In the event of an emergency where any
District Facilities located in the right-of-way are broken or damaged, or if the District's
construction area for the District's Facilities is in a condition as to place health or safety
of any person or property in imminent danger, the District shall immediately take any
necessary emergency measures to repair, replace or remove its Facilities without first
applying for and obtaining a permit as required by this Franchise; provided the District
shall notify the City as soon as reasonably possible relative to such emergency activity
and shall immediately obtain a permit for such activity if required by this Franchise or City
ordinance.
F. City Work Zones. The District shall not be required to obtain a City right-of-
way permit to undertake utility work when the District has included its work as part of a
City public works project in accordance with Section 4.G.
G. City Invoices. The City shall invoice the District for all City fees and charges
relating to the issuance of any City right-of-way permit to the District, including inspection
fees and charges, on a monthly basis, and the City's final fees and charges within thirty
(30) days of the completion of any District work in City right-of-way subject to a City permit,
and the City's final acceptance of any District work.
H. Contractors and Subcontractors. The District's contractors and
subcontractors shall be licensed and bonded in accordance with State law and the City's
ordinances, regulations, and requirements. Work by contractors and subcontractors is
subject to the same restrictions, limitations, and conditions as if the work were performed
by the District. The District shall be responsible for all work performed by its contractors
and subcontractors and others performing work on its behalf as if the work were
performed by the District and shall ensure that all such work is performed in compliance
with this Franchise and applicable law.
Section 6. Planning Coordination.
A. The Parties agree to participate in the development of, and reasonable updates
to, the other Party's planning documents as follows:
1. For the District's service area within the City limits, the District will participate
in a cooperative effort with the City to develop City's Comprehensive Plan Utilities
Element that meets the requirements described in RCW 36.70A.070(4).
2. The District will participate in a cooperative effort with the City to ensurethat
the Utilities Elementof City's Comprehensive Plan is accurate as it relates to the District's
operations and is updated to ensure continued relevance at reasonable intervals.
3. The District shall submit information related to the general location,
proposed location, and capacity of all existing and proposed Facilities within the City as
requested by the City within a reasonable time, not exceeding twenty (20) days from
receipt of a written request for such information, provided that such information is in the
District's possession ,or can be reason ably developed from the information in the District's
possession.
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4. The City will provide information relevant to the District's operations within
a reasonable period of written request to assist the District in the development or update
of District's Comprehensive Water System Plan(s), provided that such information is in
the City's possession, or can be reasonably developed from the information in the City's
possession.
B. District and City shall each assign a representative whose responsibilityshall be
to coordinate planning for capital improvement plan projects including those that involve
undergrounding. At a minimum, such coordination shall include:
1. For the purpose of planning, the District and the City shall provide each
other with a copy of their respective current adopted Capital Improvement Plan annually
and upon request by the other Party.
2. By February 1st of each year, District shall provide the City with a schedule
of the District's planned capital improvements which may affect the rights-of-way for that
year.
3. By February 1st of each year, City shall provide the District with a schedule
of City's planned capital improvements which may affect the rights-of-way for that year
including but not limited to street overlays and repairs, storm drainage improvements and
construction, and all other rights-of-way activities that could affect District capital
improvements and infrastructure.
4. The District shall meet with the City, and otherfranchisees and users of the
right-of-way, as necessary, to schedule and coordinate construction activities.
5. All construction locations, activities, and schedules shall be coordinated to
minimize public inconvenience, disruption or damages.
6. The City and the District agree to cooperate in the planning and
implementation of emergency operations response procedures.
7. Withoutcharge to either Party, both Parties agree to provide each otherwith
as -built plans, maps and records in electronic format as available that show the location
of their respective facilities within rights-of-way.
Section 7. Indemnification.
A. To the extent permitted by law, the District shall indemnify, defend and hold the
City, its agents, officers, officials (elected and appointed) employees, volunteers and
assigns harmless from and against any and all third party claims, demands, liability, loss,
cost, damage or expense of any nature whatsoever, including all costs and attorney's
fees, made against them on account of injury, sickness, death or damage to persons or
property which is caused by or arises out of, in whole or in part, the willful, tortious or
negligentacts, failures and/or omissions of District or its agents, officers, officials (elected
and appointed) servants, employees, contractors, subcontractors or assigns in the
construction, operation or maintenance of its Facilities or in exercising the rights granted
District in this Franchise; provided, however, such indemnification shall not extend to
injury or damage to the extent caused by the sole negligence or willful misconduct of the
City, its agents, officers, officials (elected and appointed), employees, volunteers or
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assigns. Inspection or acceptance by the City of any work performed by the District at
the time of completion of construction shall not be grounds for avoidance by the District
of any of its indemnification obligations.
B. The City shall indemnify, defend and hold the District, its agents, officers,
officials (elected and appointed), employees, volunteers and assigns harmless from and
against any and all third party claims, demands, liability, loss, cost, damage or expense
of any nature whatsoever, including all costs and attorney's fees, made against them on
account of injury, sickness, death or damage to persons or property which is caused by
or arises out of, in whole or in part, the willful, tortious or negligent acts, failures and/or
omissions of City or its agents, officers, officials (elected and appointed), employees,
contractors, subcontractors or assigns in the City's performance, administration and
operation of this Franchise; provided, however, such indemnification shall not extend to
injury or damage to the extent caused by the negligence or willful misconduct of the
District, its agents, officers, officials (elected and appointed), employees, volunteers or
assigns.
C. In the event any claim or demand is presented to or filed with the District or the
City arising outof or relating to the acts or omissions in whole or in part of the other Party,
the indemnified Party shall promptly notify the other Party, and the notified Party shall
have the right, at its election and at its sole cost and expense, to settle and compromise
such claim or demand.
D. However, should a court of competent jurisdiction determine that this Franchise
is subject to RCW 4.24.115, then, in the event of liability for damages arising outof bodily
injury to persons or damages to property caused by or resulting from the concurrent
negligence of City and District, their officers, officials (elected and appointed), employees
and agents, District's liability hereunder shall be only to the extent of District's negligence
and the City's liability shall be only to the extent of the City's negligence. It is further
specifically and expressly understood that the indemnification provided herein constitutes
the Parties' waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the
purposes of this indemnification.
E. The District shall not introduce or use any known or classified hazardous
substances (chemical or waste), in violation of any applicable law or regulation, nor shall
District allow any of its agents, contractors, subcontractors or any person underits control
to do the same. The District will be solely responsible for and will defend, indemnify, and
hold the City, its officers, officials (elected and appointed), employees, agents, and
volunteers harmless from and against any and all claims, costs, and liabilities including
reasonable attorney fees and costs, arising out of or in connection with the cleanup or
restoration of the Franchise Area to the extent caused by the District's use, storage, or
disposal of hazardous substances, whether or not intentional, and the use, storage, or
disposal of such substances by the District's agents, contractors, subcontractors, or other
persons acting underthe District's control, whether or not intentional.
F. Notwithstanding any other provisions of th is Section 7, the District assumes the
risk of damage to its Facilities located in the rights-of-way and upon City -owned property
from activities conducted by the City, its officers, officials (elected and appointed), agents,
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employees, volunteers, elected and appointed officials, and contractors, except to the
extent any such damage or destruction is caused by or arises from any sole negligence,
willful misconduct, or criminal actions on the part of the City, its officers, agents,
employees, volunteers, officials (elected and appointed), or contractors. The District
releases and waives any and all such claims against the City, its officers, agents,
employees, volunteers, officials (elected and appointed), or contractors.
G. The provisions of this Section 7 shall survive the expiration, revocation, or
termination of this Franchise.
Section 8. Default.
A. If the District fails to comply with any of the provisions of this Franchise, unless
otherwise provided for herein, the City may serve upon the District a written order to so
comply within thirty (30) days from the date such order is received by the District. If the
District is not in compliance with this Franchise after expiration of the thirty (30) day
period, the City may act to remedy the violation and may charge the costs and expenses
of such action to District. The City may act without the thirty (30) day notice in case of an
emergency and may charge the costs and expenses of such action to the District. The
City may in addition, by ordinance adopted no soonerthan five (5) days after notice of the
City Council hearing (at which District will have an opportunity to be heard) on the
impending ordinance, declare an immediate forfeiture of this Franchise, provided,
however, if any material failure to comply with this Franchise by District cannot be
corrected with due diligence within said thirty (30) day period, the District's obligation to
comply and to proceed with due diligence being su bjectto unavoidable delays and events
beyond its control, in which case the time within which the District may so comply shall
be extended for such time as may be reasonably necessary and so long as the District
commences promptly and diligently to effect such compliance, provided a good faith
dispute does not exist concerning such compliance. All rights and remedies shall be in
addition to and cumulative with any and all other rights and remedies available to either
the City or District. Such rights and remedies shall not be exclusive, and the exercise of
one or more rights or remedies shall not be deemed a waiver of the right to exercise at
the same time or thereafter any other right or remedy.
B. In addition to other remedies provided herein, if the District is not in compliance
with requirements of this Franchise, and if a good faith dispute does not exist concerning
such compliance, the City may place a moratorium on issuance of pending Districtright-
of-way use permits until compliance is achieved.
Section 9. Non-exclusive Franchise. This Franchise is not and shall not be
deemed to be an exclusive Franchise. This Franchise shall not in any manner prohibit
the City from granting other franchises over, upon, and along the Franchise Area which
do not interfere with District's rights u nderth is Fran ch ise. This Franchise shall notproh ibit
or prevent the City from constructing, altering, maintaining, or using the Franchise Area
or affect the jurisdiction of the City over the same or any part thereof.
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Section 10. Jurisdiction. This Franchise is intended to convey limited rights and
interest only as to those roads and rights-of-way in which the City has an actual interest
within the Franchise Area. It is not a warranty of title or of interest in City rights-of-way.
Section 11. Franchise Term. This Franchise shall havea term of fifteen (15) years
from its Effective Date as defined in Section 37 herein, provided this Franchise shall be
automatically extended for one additional five (5) year period unless either Party, at least
one hundred eighty (180) days prior to the termination date of the Franchise provides
written notice to the other Party of its intent to terminate the Franchise at the end of the
then current Franchise term (collectively, the "Term").
Section 12. Administrative Fee. As compensation to the City for its costs of
creating and administering this Franchise, the District shall pay to the City a one-time
administrative fee ("Administrative Fee") of Two Thousand Five Hundred Dollars
($2,500.00). The Administrative Fee shall be paid by the District to the City within thirty
(30) days of the Effective Date of the Franchise.
Section 13. Non -assumption. In consideration of the District's payment of the
Franchise Fee and Administrative Fee to the City as provided in Sections 12 and 14
herein, and the District's acceptance of the other terms and conditions of this Franchise,
the City agrees not to exercise and to forbear its statutory authority pursuant to chapter
35.13A RCW or other statutes to attempt to assume jurisdiction over all or part of the
District or any District responsibilities, property, facilities, equipment or utility customers
located within orwithoutthe City's corporate limits during the term of this Franchise. The
City's agreement and forbearance includes not facilitating or cooperating with any other
city or town to attempt pursuantto RCW 35.13A.060 oras such statute may be amended
or superseded to assume jurisdiction over the District or any District responsibilities,
property, facilities, equipment or utility customers located within or without the City's
corporate limits during the Term of this Franchise; provided, that this provision shall not
be construed to prohibitor prevent the City from responding to requests for public records
related to such attempts by other cities or towns .
Section 14. Franchise Fee.
A. In consideration of the rights granted the District under this Franchise, the
District shall pay to the City a franchise fee ("Franchise Fee") beginning the first day of
the first month occurring at least th irty (30) days after the Effective Date of this Franchise,
subject to the provisions of Section 14.B herein, as follows:
Six percent (6%) of the District's Revenue derived from the provision of retail
water service billed to its customers after the date established in Section 14(A)
and thereafter until the termination of this Franchise, including any extension
of the term of this Franchise.
B. The Franchise Fee shall be paid to the City in bi-monthly installments due and
payable within thirty (30) days following the end of the bi-monthly period.
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C. Should the District be prevented by judicial or legislative action from paying any
or all of the Franchise Fee, the District shall be excused from paying that portion of the
Franchise Fee. Should a court of competent jurisdiction declare the Franchise Fee
invalid, in whole or in part, then the District's obligation to pay the Franchise Fee to the
City underthis section shall be terminated in accordance with and to the degree required
to comply with such court action, provided, the Parties agree to amend this Franchise to
require the District submit payment of a six percent (6%) utility tax.
D. In consideration of the District's payment of a Franchise Fee and Administrative
Fee to the City as provided herein, and the District's acceptance of the other terms and
conditions of this Franchise, the City agrees not to exercise, and to forbear, any legal
authority it may have to impose compensation or a rental fee (collectively, "Rental Fee")
upon the District for the District's use of the Franchise Area as provided for in this
Franchise.
E. The District shall have the right to recover the Franchise Fee from the District's
ratepayers residing within the City and may identify the Franchise Fee as a separate
billing item on utility customer billings.
F. The District agrees while this Franchise is in effect that it will not pursue or
support any legal challenge to the Franchise Fee set forth herein.
G. If the District determines to bill the City for fire suppression water facilities as
defined in RCW 70A.145.020(1) during the term of this Franchise, the City shall have the
right, at its sole discretion, to terminate this Franchise, including the right to receive the
Franchise Fee Payments from the District.
H. If the District fails to pay any fee required underthis Franchise within ninety (90)
days after the due date thereof, there shall be added to such fee a penalty of 1.5 percent
(1.5%) of the amount of such fee.
Section 15. Compliance with Codes and Regulations.
A. The rights, privileges and authority herein granted are subject to and governed
by this ordinance and all other applicable City ordinances and codes, including the City's
Road Standards, as they now exist or may hereafter be amended, provided the City shall
not unreasonably affect or modify any portion of this Franchise without the District's
written approval. Nothing in this ordinance limits the City's lawful power to exercise its
police power to protect the safety and welfare of the general public or deprive the City of
any powers, rights, or privileges it now has or may later acquire in the future to regulate
the use of and to control the City rights-of-way covered by this Franchise. Any location,
relocation, erection or excavation by District shall be performed by District in accordance
with applicable federal, state and City rules and regulations, including the City public
works policies and pre -approved plans, and any required permits, licenses or regulatory
fees, and applicable safety standards then in effect or any Memorandum of
Understanding with District.
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B. If any territory served by District is annexed to the City after the Effective Date
of this Franchise, this Franchise shall be deemed to be the new agreement required to
be granted to a franchisee in annexed territory by RCW 35A.14.900 for whatever period
of time is then required under that statute or the remaining time left underthis Franchise
for the Franchise Area, whichever is longer. Such territory shall then be governed by the
terms and conditions contained herein upon the effective date of such annexation. The
first Franchise Fee for any annexed area shall be calculated pro rata from the effective
date of the annexation to the end of the next bi-monthly billing period and paid to the City
at the same time as the fee forthe Franchise Area is paid for that bi-monthly billing period.
C. The District shall, at all times, employ professional care and shall install and
maintain and use industry -standard methods for preventing failures and accidents that
are likely to cause damage, injuries, or nuisances to the public. All structures and all
Facilities, equipment, and connections in, over, under, and upon the rights of way,
wherever situated or located, shall at all times be kept and maintained in a safe condition.
The District shall comply with all federal, State, and City safety requirements, rules,
regulations, laws, and practices, and employ all necessary devices as required by
applicable law during the construction, operation, maintenance, upgrade, repair, or
removal of its Facilities. Upon reasonable notice to the District, the City reserves the
general right to inspect the Facilities covered by this Franchise to evaluate if they are
constructed and maintained in a safe condition.
D. If an unsafe condition or a violation of Section 15.0 is found to exist, and
becomes known to the City, the City agrees to give the District timely written notice of
such condition and afford the District a reasonable opportunity to repair the same. If the
District fails to start to make the necessary repairs and alterations within the time frame
specified in such notice (and pursue such cure to completion), then the City may make
such repairs or contract for them to be made. All costs, including administrative costs,
incurred by the City in repairing any unsafe conditions shall be borne by the District and
reimbursed to the City.
E. The District shall be solely and completely responsible to perform all work
related to this Franchise in compliance with all applicable federal, state, county and city
statutes, rules, regulations, ordinances, orders and codes as presently constituted or as
may be subsequently amended. The District's attention is directed to the requirements
of the Washington Industrial Safety and Health Act, Chapter 49.17 RCW. The District
shall be solely and completely responsible for safety and safety conditions on its job sites
and for its work within the Franchise Area, including the safety of all persons and property
during performance of any works therein. The services of the City or City's consultant
personnel in conducting construction reviewofthe District's work relating to the Franchise
is not intended to include review of the adequacy of the District's work methods,
equipment, scaffolding, or trenching, or safety measures in, on or near such Franchise
Area or job site. The District shall provide reasonable and appropriate access for the City
and its inspectors to adequately inspect the work and its conformance with applicable
statutes, ordinances, rules, regulations, and the Franchise.
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F. Additional safety standards required include the following:
1. All installations of Facilities shall be installed in accordance with industry -
standard engineering practices.
2. Any opening or obstruction in the rights-of-way or other public places made
by the District in the course of its operations shall be protected by the District at all times
by the placement of adequate barriers, fences, or boarding, the bounds of which, during
periods of dusk and darkness, shall be clearly marked and visible.
G. On notice from the City that any work is being performed contrary to the
provisions of this Franchise, or in an unsafe or dangerous manner as determined by the
City, or in violation of the terms of any applicable permit, laws, regulations, ordinances,
or standards, the work may immediately be stopped by the City. The stop work order
shall:
1. Be in writing;
2. Be given to the person doing the work or posted on the work site;
3. Be sent to the District by overnight delivery or personally delivered to the
District;
4. Indicate the nature of the alleged violation or unsafe condition; and
5. Establish conditions under which work may be resumed.
Section 16. Location of Facilities and Equipment. With the exception of
components that are traditionally installed above ground such as fire hydrants, blow offs,
vault lids, risers, pump stations, generators, electrical control panels, power meters,
telephone connections, automated reading equipment and appurtenances, and utility
markers, all Facilities and equipment to be installed within the Franchise Area shall be
installed underground; provided, however, that such Facilities may be installed above
ground if so authorized by the City, which authorization shall not be unreasonably
withheld, conditioned or delayed, consistent with the provisions of the City's land use and
zoning code and applicable development pre -approved plans.
Section 17. Record of Installations and Service.
A. With respect to excavations by the District and the City within the Franchise
Area, District and the City shall each comply with their respective obligations pursuant to
chapter 19.122 RCW, and as such statute may be modified and amended, and any other
applicable state law. Further, upon request from a third party or the City's contractor, the
District shall locate its Facilities consistentwith the requirements of chapter 19.122 RCW.
B. Upon written request of the City, the District shall provide the City with the most
recent update available of any plan of potential improvements to its Facilities within the
Franchise Area; provided, however, any such plan so submitted shall only be for
informational purposes within the Franchise Area, nor shall such plan be construed as a
proposal to undertake any specific improvements within the Franchise Area.
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C. Upon written request of District, the City shall provide District with the most
recent update available of any plan of potential improvements to its Facilities located
within the Franchise Area; provided, however, any such plan so submitted shall only be
for informational purposes within the Franchise Area, nor shall such plan be construed as
a proposal to undertake any specific improvements within the Franchise Area.
D. As -built drawings of the location of any Facilities placed by the District in the
Franchise Area, shall be made available to the City within twenty (20) working days of
request and within forty (40) working days following the completion and final acceptance
of any construction projects.
Section 18. Shared Use of Excavations.
A. The District and the City shall exercise best efforts to coordinate construction
work either may undertake within the Franchise Area so as to promote the orderly and
expeditious performance and completion of such work as a whole. Such efforts shall
include, at a minimum, reasonable and diligent efforts to keep the other Party and other
utilities within the Franchise Area informed of its intent to undertake such construction
work. The District and the City shall further exercise best efforts to minimize any delay or
hindrance to any construction work undertaken by themselves or other utilities within the
Franchise Area.
B. If at any time, or from time to time, either the District, the City, or another
franchisee, shall cause excavations to be made within the Franchise Area, the Party
causing such excavation to be made shall afford the others, upon receipt of a written
request to do so, an opportunity to use such excavation, provided that:
1. No statutes, laws, regulations, ordinances or District safety policies prohibit
or restrict the proximity of other utilities or facilities to District's Facilities installed or to be
installed within the area to be excavated;
2. Such joint use shall not unreasonably delay the work of the Party causing
the excavation to be made;
3. Such jointuse shall be arranged and accomplished on terms and conditions
satisfactory to both Parties. The Parties shall each cooperate with other utilities in the
Franchise Area to minimize hindrance or delay in construction.
C. The City reserves the right to not allow open trenching within any City street
within five (5) years following a street overlay or improvement project; however, the
District may open a trench provided it grinds and overlays the excavation area in
accordance with the City written and adopted street overlay policy. In addition to the
requirements of Section 6.B.3, the City shall provide the District with written notice of not
less than one hundred eighty(180) days prior to the commencement of any street overlay
or improvement project.
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Section 19. Insurance.
The District shall procure and maintain for the duration of the Franchise and as long
as District has Facilities in the rights-of-way, insurance against claims for injuries to
persons or damage to property which may arise from or in connection with the Franchise
and use of the rights-of-way.
A. No Limitation. The District's maintenance of insurance as required by the
Franchiseshall not be construed to limit the liability of the District to the coverage provided
by such insurance, or otherwise limit the City's recourse to any remedy available at law
or in equity.
B. Minimum Scope of Insurance. The District shall obtain insurance of the types
and coverage described below:
1. Commercial General Liability insurance shall be at least as broad as ISO
occurrence form CG 00 01 and shall cover liability arising from premises, operations, stop
gap liability, independentcontractors, products -completed operations, personal injury and
advertising injury, and liability assumed under an insured contract. There shall be no
exclusion for liability arising from explosion, collapse or underground property damage.
The City shall be named as an additional insured underthe District's Commercial General
Liability insurance policy with respect this Franchise using ISO endorsement CG 20 12
05 09 or CG 20 26 07 04, or substitute endorsementproviding at least as broad coverage.
2. Automobile Liability insurance covering all owned, non -owned, hired and
leased vehicles. Coverage shall be at least as broad as Insurance Services Office (ISO)
form CA 00 01.
3. Contractors Pollution Liability insurance shall be in effect throughout the
entire Franchise covering losses caused by pollution conditions that arise from the
operations of the District. Contractors Pollution Liability shall cover bodily injury, property
damage, cleanup costs and defense, including costs and expenses incurred in the
investigation, defense, or settlement of claims.
4. Workers' Compensation coverage as required by the Industrial Insurance
laws of the State of Washington.
5. Excess or Umbrella Liability insurance shall be excess over and at least as
broad in coverage as the District's Commercial General Liability and Automobile Liability
insurance. The City shall be named as an additional insured on the District's Excess or
Umbrella Liability insurance policy.
C. Minimum Amounts of Insurance. The District shall maintain the following
insurance limits:
1. Commercial General Liability insurance shall be written with limits no less
than $5,000,000 each occurrence, $5,000,000 general aggregate.
2. Automobile Liability insurance with a minimum combined single limit for
bodily injury and property damage of $5,000,000 per accident.
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3. Contractors Pollution Liability insurance shall be written in an amount of at
least $1,000,000 per loss, with an annual aggregate of at least $1,000,000.
4. Excess or Umbrella Liability insurance shall be written with limits of not less
than $5,000,000 per occurrence and annual aggregate. The Excess or Umbrella Liability
requirement and limits may be satisfied instead through District's Commercial General
Liability and Automobile Liability insurance, or any combination thereof that achieves the
overall required limits.
D. Other Insurance Provisions. The District's Commercial General Liability,
Automobile Liability, Excess or Umbrella Liability, Contractors Pollution Liability insurance
policy or policies are to contain, or be endorsed to contain, that they shall be primary
insurance as respect the City. Any insurance, self-insurance, or self-insured pool
coverage maintained by the City shall be excess of the District's insurance and shall not
contribute with it.
E. Acceptability of Insurers. Insurance is to be placed with insurers with a
current A.M. Best rating of not less than A: VII or a recognized risk managementpool that
complies with the standards adopted by the Washington State Risk Manager.
F. Verification of Coverage. The District shall furnish the City with original
certificates and a copy of the amendatory endorsements, including but not necessarily
limited to the additional insured endorsement if available, evidencing the insurance
requirements of the Franchise. Upon requestby the City, the District shall furnish certified
copies of all required insurance policies, including endorsements, required in this
Franchise and evidence of all subcontractors' coverage.
G. Contractors. The District shall cause each and every contractor to provide
insurance coverage th at complies with all applicable requirements of the District -provided
insurance as set forth herein, except the District shall have sole responsibility for
determining the limits of coverage required to be obtained by contractors. The District
shall ensure that the City is an additional insured on each and every contractor's
Commercial General liability insurance policy using an endorsement as least as broad as
ISO CG 2026.
H. Notice of Cancellation. The District shall provide the City with written notice
of any policy cancellation within two business days of their receipt of such notice.
I. Failure to Maintain Insurance. Failure on the part of the District to maintain
the insurance as required shall constitute a material breach of Franchise, upon which the
City may, after giving five business days' notice to the District to correct the breach,
terminate the Franchise or, at its discretion, procure or renew such insurance and pay
any and all premiums in connection therewith, with any sums so expended to be repaid
to the City on demand.
J. City Full Availability of District Limits. If the District maintains higher
insurance limits than the minimums shown above, the City shall be insured for the full
available limits of Commercial General and Excess or Umbrella liability maintained by the
District, irrespective of whether such limits maintained by the District are greater than
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those required by this Franchise or whether any certificate of insurance furnished to the
City evidences limits of liability lowerthan those maintained by the District.
K. District — Self -Insurance. The District may fulfill the insurance obligations
contained herein by maintaining membership in a joint self-insurance program authorized
by chapter 48.62 RCW. In this regard, the City understands that as a member of such a
program the District is not able to name the City as an "additional insured" under the
liability coverage provided by the joint self-insurance program. If the District is self-
insured or becomes self-insured during the term of the Franchise, the District or its
affiliated parent entity shall comply with the following: (i) provide the City, upon request,
a copy of the District's or its parent company's most recent audited financial statements,
if such financial statements are not otherwise publicly available; (ii) the District or its
parent company is responsible for all payments within the self-insured retention; and (iii)
the District assumes all defense and indemnity obligations as outlined in Section 7.
Section 20. Abandonment and/or Removal of District Facilities.
The Parties agree that the standard practice will be to abandon underground District
Facilities in-place whenever practical, subject to the following conditions:
1. The District shall continue to own and be responsible for any such Facilities
abandoned within the Franchise Area.
2. The City shall have the right to require the District to remove any Facilities
abandoned within the Franchise Area if the City reasonably determines the removal of
the abandoned Facility is required to facilitate the construction or installation of a City
project within the Franchise Area and the City determines there is no other feasible
alternative to the removal of the Facility. The City will make reasonable efforts to avoid
conflicts with abandoned Facilities whenever possible, however, whenever a conflict
cannot be resolved except by removal from the right-of-way of previously abandoned
District Facilities, then the District shall, at the District's expense, remove such abandoned
Facilities by its own forces, by contract or by participating in the City's public works project.
When necessary, removal of abandoned Facilities shall be limited to the area of direct
conflict. In removing such material, the District shall conform to all local, state, and federal
regulations applicable to asbestos abatement, when applicable.
3. If the District becomes aware that removal of any abandoned Facilities
within the Franchise Are is required to eliminate or prevent an emergency or hazardous
condition that endangers the property, life, health or safety of any person or entity, the
District shall promptly, at no cost to the City, remove such decommissioned Facilities.
4. Within one hundred and eighty days (180) of the District's permanent
cessation of use of its Facilities as determined by the District, or any portion thereof, the
District shall provide the City with record drawings showing the location of the Facilities
to be abandoned.
5. District Facilities that are abandoned in-place shall be abandoned pursuant
to City standards, to the satisfaction of the City Public Works Director or designee.
6. The Parties expressly agree that this section shall survive the expiration,
revocation or termination of this Franchise, unless modified by separate agreement.
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Section 21. Vacation of Franchise Area. If the City processes an application
and/ordetermines to vacate any right-of-way which is part of the Franchise Area, the City
may, after giving thirty(30) days written notice ("Vacation Notice") to the District, terminate
this Franchise with respect to any City rights-of-way so vacated. However, should the
District notify the City that an easement is required for existing Facilities within the
proposed vacation area, the City shall require the applicant fora vacation to prepare and
provide to the District the necessary easement documentation, at no cost to the District.
The City shall withhold approval of such vacation until the District has notified the City
that the necessary easement documentation has been secured, or provisions otherwise
made acceptable to the District to maintain the viability and use of existing Facilities,
provided that the District provides such notice to the City within one hundred eighty (180)
days following the City's Vacation Notice to the District.
Section 22. Assignment. All of the provisions, conditions, and requirements herein
contained shall be binding upon the District, and no right, privilege, license or
authorization granted to the District hereunder may be assigned or otherwise transferred
without the prior written authorization and approval of the City, which the City may not
unreasonably withhold, condition or delay, provided that a merger or consolidation of
District with or into another Title 57 water -sewer district shall not be considered an
assignment for the purposes of this provision and shall not be subject to the City's
approval.
Section 23. Reservation of Rights. The City reserves the right, upon thirty (30)
days written notice to the District, to amend or modify the provisions or conditions of this
Franchiseto conformto any state, county, orfederal statute, rule, regulation, or ordinance
adopted pursuant to the City's legitimate police power to protect the safety and welfare of
the general public; provided that the City shall not unreasonably affect or modify any
portion of this Franchise without the District's written approval. Unless otherwise
mandated by state or federal law, if any term or condition of this Franchise and any term
or condition of any City code, ordinance, resolution, or regulation are in conflict, the terms
of this Franchise shall control.
Section 24. Notice. Unless applicable law requires a different method of giving
notice, any and all notices, demands or other communications required or desired to be
given hereunder by any Party (collectively, "notices")shall be in writing and shall be validly
given or made to another Party if delivered either personally or by Federal Express or
other overnight delivery service of recognized standing, or if deposited in the United
States Mail, certified, registered, or express mail with postage prepaid, or if sent by e-mail
with electronic confirmation. If such notice is personallydelivered, it shall be conclusively
deemed given at the time of such delivery. If such notice is delivered by Federal Express
or other overnightdelivery service of recognized standing, it shall be deemed given one
(1) business day after the deposit thereof with such delivery service. If such notice is
mailed as provided herein, such shall be deemed given three (3) business days after the
deposit thereof in the United States Mail. If such notice is sent by email, it shall be
deemed given at the time of the sender's receipt of electronic confirmation. Each such
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notice shall be deemed given only if properly addressed to the Party to whom such notice
is to be given as follows:
To City:
To District:
City Clerk
City of Tukwila
6200 South center Boulevard
Tukwila, WA 98188
District Manager
King County Water District 125
PO Box 68147
SeaTac, WA 98168
Any Party may change its contact information and address for the purpose of
receiving notices as herein provided by a written notice given in the manner required by
this cection to the other Party.
Section 25. Severability. If any term, provision, condition or portion of this
Franchise shall be held to be invalid by a court of competent jurisdiction, such invalidity
shall notaffectthevalidity of the remaining portionsofthis Franchise,which shall continue
in full force and effect.
Section 26. Non -Waiver. The failure of either Party to enforce any breach or
violation by the other Party or any provision of this Franchise shall not be deemed to be
a waiver or a continuing waiver by the non -breaching Party of any subsequent breach or
violation of the same or any other provision of this Franchise.
Section 27. Alternate Dispute Resolution. If the Parties are unable to resolve
disputes arising from the terms of this Franchise, priorto resorting to a courtof competent
jurisdiction ,the Parties may submitthe dispute to mediation or other non -binding alternate
dispute resolution process agreed to by the Parties. Unless otherwise agreed upon
between the Parties or determined herein ,the cost of that process shall be shared equally
by the Parties.
Section 28. Attorney Fees. All fees and expensesfor mediation or arbitration shall
be borne by the parties equally. However, each party shall bear the expense of its own
counsel, experts, witnesses, and preparation and presentation of evidence. In any claim
or lawsuitfor damages arising from the parties' performance of this Franchise, each party
shall pay all its legal costs and attorney's fees incurred in defending orbringing such claim
or lawsuit, in addition to any other recovery or award provided by law; provided, however,
nothing in this paragraph shall be construed to limit either Party's right to indemnification
under Section 7 of this Franchise.
Section 29. Governing LawNenue. This Franchise shall be governed by the laws
of the State of Washington. Any suitto enforce or relating to this Franchise shall only be
filed in King County Superior Court, King County, Washington.
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Section 30. Entire Agreement. This Franchise constitutes the entire
understanding and agreement between the Parties as to the subject matter herein and
no other agreements or understandings, written or otherwise, shall be binding upon the
Parties upon execution and acceptance hereof.
Section 31. Amendment.
A. This Franchise may be amended only by written instrument, signed by both
Parties, which specifically states that it is an amendment to this Franchise, and is
approved and executed in accordance with the laws of the State of Washington. Without
limiting the generality of the foregoing, this Franchise (including, without limitation,
Section 7, "Indemnification," above) shall govern and supersede and shall not be
changed, modified, deleted, added to, supplemented or otherwise amended by any
permit, approval, license, agreement or other document required by or obtained from the
City in conjunction with the exercise (or failure to exercise) by the District of any and all
rights, benefits, privileges, obligations, or duties in and underthis Franchise, unless such
permit, approval, license, agreement or document specifically:
1. References this Franchise; and
2. States that it supersedes this Franchise to the extent it contains terms and
conditions which change, modify, delete, add to, supplement or otherwise amend the
terms and conditions of this Franchise.
B. In the event of any conflict or inconsistency between the provisions of this
Franchise and the provisions of any such permit, approval, license, agreement or other
document that does not comply with Subsections A.1 and A.2 referenced above, the
provisions of this Franchise shall control.
Section 32. Directions to City Clerk. The City Clerk is hereby authorized and
directed to forward certified copies of this ordinance to the District as set forth in this
ordinance. The District shall have thirty (30) days from the receipt of the certified copy of
this ordinanceto accept in writing the terms of the Franchise granted to the District by this
ordinance and file with the City Clerk the Statement of Acceptance, attached hereto as
ExhibitA and incorporated by reference.
Section 33. No Third -Party Beneficiaries. There are no third -party beneficiaries
of this Franchise.
Section 34. Survival. All of the provisions, conditions, and requirements of Section
7, Section 15, Section 18, Section 20, and Section 27 of this Franchise shall, in addition
to any and all other obligation and liabilities the District may have to the City at common
law, by statute, or by contract, survive this Franchise, and any renewals or extensions, to
the extent provided for in those sections.
Section 35. District Acceptance of Franchise. The District shall have no rights
underthis Franchise nor shall the District be bound by the terms and conditions of this
Franchise unless the District shall, within thirty (30) days after the effective date of the
ordinance, file with the City its written acceptance of this Franchise.
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Section 36. Effective Date of Ordinance. This ordinance shall take effect five (5)
days after passage and publication of an approved summary thereof consisting of the
title
Section 37. Effective Date of Franchise. The terms and conditions of this
ordinance shall not be binding on the City and the District unless the District Board of
Commissioners within thirty (30) days of the effective date of this ordinance adopts a
resolution accepting this Franchise,and the date of the adoption of such resolution by the
District Board of Commissioners shall be the effective date ("Effective Date") of the
Franchise.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of _ , 2022.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk
APPROVED AS TO FORM BY:
Office of the City Attorney
Thomas McLeod, Mayor Pro Tempore
Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
Ordinance Number:
Attachment: ExhibitA, Acceptance of Franchise form
Exhibit B, Depiction of City Corporate Boundaries
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EXHIBIT A
ACCEPTANCE OF FRANCHISE
The undersigned authorized representative of King County Water District No. 125
hereby declares on behalf of King County Water District No. 125 the acceptance of the
nonexclusive franchise to King County Water District No. 125 approved by the Tukwila
City Council on , 2022, by the adoption of Tukwila City Ordinance
No.
DATED this day of , 2022.
King County Water District No. 125
By:
Its:
105
3000
SEATTLE
City of Tukwila
Water Districts
SKYWAY
N
A
0
3000 Feet
GIS
Tukwila
Date: August 14, 2001
Disclaimer The location of features anc
boundaries are approximate
are intended for reference of
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayors review
Council review
10/10/22
MM
10/17/22
MM
ITEM INFORMATION
ITEM No.
5.G.
STAFF SPONSOR: JOEL BUSH
ORIGINAL AGENDA DATE: 10/ 10/22
AGENDA ITEM TITLE Continuance of Microsoft Enterprise Agreement, City Contract 16-171
CATEGORY ® Discussion
Mtg Date 10/10/22
® Motion
Mtg Date
10/17/22
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
SPONSOR ❑ Council ❑ Mayor ® Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PW
SPONSOR'S
SUMMARY
TIS is seeking council authorization to amend contract 16-171, Microsoft Enterprise
Subscription Services
REVIEWED BY
❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ® Finance & Governance ❑ Planning & Community Dev.
❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 9/26/22 COMMITTEE CHAIR: QUINN
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Technology & Innovation Services
Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED
$443,882
AMOUNT BUDGETED
$443,882
APPROPRIATION REQUIRED
$
Fund Source: AS004012-546004
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
10/10/22
Forward to next Regular Meeting Consent Agenda
10/17/22
MTG. DATE
ATTACHMENTS
10/10/22
Informational Memorandum dated 9/7/22
Quote for Microsoft Enterprise Agreement
City Contract 16-171
Minutes from the 9/26 Finance & Governance Committee meeting
10/17/22
No attachments
107
108
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
10/10/22
NE
10/17/22
NE
ITEM INFORMATION
ITEM No.
5.H.
STAFF SPONSOR: NANCY EKLUND
ORIGINAL AGENDA DATE: 10/10/22
AGENDA ITEM TITLE Middle Housing Grant Acceptance (Washington Department of Commerce)
CATEGORY ® Discussion
Mtg Date 10/10/22
® Motion
Mtg Date 10/17/22
❑ Resolution
Mfg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ® DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PIF
SPONSOR'S
SUMMARY
The WA Dept of Commerce has provided grant funding Washington cities to support
Comprehensive Plan work. The City's grant includes $30,000 for coordinating with
community-based organizations for participation, and $100,000 for preparing a required
racial equity analysis and anti -displacement policies, plus a not-GMA-required analysis of
whether the City would adopt middle housing (e.g., duplex to townhomes) in 30% of the
City's single family zones. This proposal is to accept the grant to complete this work.
REVIEWED BY
❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ® Planning & Community Dev.
❑ LTAC
DATE: 10/3/22
❑ Arts Comm.
❑ Parks Comm. ❑ Planning Comm.
COMMITTEE CHAIR: DELOSTRINOS-JOHNSON
RECOMMENDATIONS:
SPONSOR/ADMIN. Department of Community Development
COMMITTEE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED
$0
AMOUNT BUDGETED
$0
APPROPRIATION REQUIRED
$0
Fund Source: GRANT - WA DEPT. OF COMMERCE, MIDDLE HOUSING GRANT
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
10/10/22
Forward to next Regular Meeting Consent Agenda
10/17/22
MTG. DATE
ATTACHMENTS
10/10/22
Informational Memorandum dated 9/15/22
Grant Agreement between WA Dept of Commerce and Tukwila: Middle Housing Grant
City of Tukwila Middle Housing Grant Application and Mayor's Letter
WA Dept. of Commerce, Middle Housing Grant Q&A (5/26/22)
Minutes from the 10/3 PCD Committee Meeting
10/17/22
No attachments
109
110
TO:
City of Tukwila
Allan Ekberg, Mayor
Mayor's Office - David Cline, City Administrator
The City of oportunity, the community of choice
Mayor Ekberg
Councilmembers
FROM: David Cline, City Administrator
DATE: October 12, 2022
SUBJECT: City Administrator's Report
The City Administrator Report is meant to provide the Council, staff and community an update on
the activities of the City and on issues that concern Tukwila. Please let me know if you have any
questions or need additional information about any of the following items.
Intergovernmental Update
• AWC Housing Solutions Committee: Mayor Ekberg participated in an Association of
Washington Cities (AWC) Housing Solutions Committee meeting on September 27.
• Mayor's Reception: Mayor Ekberg joined the Mayors from Burien, SeaTac, Normandy Park
and Des Moines to provide "State of the City" presentations at the Seattle Southside Chamber
of Commerce Mayor's Reception on September 28. The Port Commission also provided a
"State of the Port of Seattle" presentation at the event.
• King County City Managers/City Administrators Meeting: City Administrator Cline and
Deputy City Administrator Bianchi participated in the monthly King County City
Managers/City Administrators meeting on October 5. The meeting included a legislative
update from the Association of Washington Cities, a presentation about the International
City/County Management Association (ICMA) Local Government Management Fellowship, a
roundtable discussion about recission of State Emergency Orders and Budgets, an update
from Sound Cities Association and an update from WCMA/ICMA.
II. Community Events
• Stewardship: Green Tukwila is gearing up for a big planting season. Understory shrubs and
young trees will be delivered to multiple sites across Tukwila over the next few weeks.
Volunteer opportunities are live on the website, posted at the Tukwila Community Center and
in the parks system. This year Green Tukwila is hosting Duwamish Alive, Green Tukwila Day and
two work parties at Riverton Park.
• Tree Giveaway: The City of Tukwila has partnered with King Conservation District, to offer a
Tree Giveaway to Tukwila residents to plant on private property to help increase tree canopy.
Apply by October 31. More information is available at www.tukwilawa.gov/tree-giveaway.
Tukwila City Hall • 6200 Southrenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov
111
City Administrator's Report
October 12, 2022
Page 2
III. Staff Updates
Public Safety
• Meeting with Congolese Integration Network: On October 3 Chief Dreyer held an
introductory meeting with the staff at Congolese Integration Network (CIN) to build
relationship between the organizations. CIN is involved with the local Congolese immigrant
community and focuses on relationships, trust building and supporting newly arrived
immigrants.
• Sound Transit Light Rail: On October 5 Chief Dreyer met with Sound Transit to discuss issues
at the TIB Light Rail Station. That same day he, with the help of Officer Wollan, Senior
Manager Hixson, and the Public Works staff, went to the station and worked diligently to
clean up areas on and around stairs.
• Meeting with Westfield Southcenter Management: On October 7 Chief Dreyer and Deputy
Chief Lund met with Westfield Southcenter Mall management to discuss safety concerns.
Project Updates
• 42nd Avenue S Bridge Replacement: The design for the 42nd Avenue S Bridge Replacement
continues toward the 30% mark which is expected in early 2023. TranTech Engineering design
staff continues to research stormwater treatment options as the Washington Department of
Ecology has released new stormwater treatment guidelines. Hand dug soil samples have
been taken to test the soil infiltration rate. The results of the samples will indicate what type
and how big the stormwater treatment facilities will need to be.
• Economic Development Plan Outreach: Economic Development staff are attending the City
Boards, Commissions and Committee meetings to receive input on the economic
development plan. On October 5 they also had a table at the Tukwila Village farmers' market.
Boards, Commissions and Committees
Applications are currently being accepted and are due by November 15, 2022
• Arts Commission: The next meeting is scheduled for October 26, 2022.
2 Resident position terms expire December 31, 2022.
No vacancies.
• Civil Service Commission: The next meeting is scheduled for October 20, 2022.
No terms set to expire in 2022.
No vacancies.
• COPCAB: The next meeting is scheduled for October 13, 2022.
1 Business Representative position term expires December 31, 2022.
1 Resident position term expires December 31, 2022.
1 School District Representative position term expires December 31, 2022.
VACANT: 2 Resident positions, 1 School District Representative and Student Representative.
Phone: 206-433-1800 • Email: Mayor@TukwilaWA,gov • Website: TukwilaWA.gov
112
City Administrator's Report
October 12, 2022
Page 3
• Equity & Social Justice Commission: The next meeting is scheduled for November 3, 2022.
1 City Employee position term expires December 31, 2022.
1 Education/Community position terms expires December 31, 2022.
2 Community Representative position terms expire December 31, 2022.
VACANT: 1 Community Representative. 1 application has been received.
• Human Services Advisory Board: The next meeting is scheduled for October 25, 2022.
1 Medical/Health position term expires December 31, 2022.
1 School District Representative position term expires December 31, 2022.
1 Resident position term expires December 31, 2022.
VACANT: 1 School District Representative and 1 Business Community Representative.
• Library Advisory Board: The next meeting is scheduled for November 8, 2022.
4 Resident position terms expire December 31, 2022.
VACANT: Student Representative.
• Lodging Tax Advisory Committee: The next meeting is in the process of being scheduled.
All positions are 1 -year terms.
VACANT: 1 Business Collecting Tax Representative and 1 Funded by Tax Representative.
• Park Commission: The next meeting is scheduled for October 12, 2022.
2 Community position terms expire December 31, 2022.
VACANT: 1 Community Representative and Student Representative.
• Planning Commission: The next meeting is scheduled for October 27, 2022.
2 Resident position terms expire December 31, 2022.
No vacancies.
Phone: 206-433-1800 • Email: Mayor@TukwilaWA,gov • Website: TukwilaWA.gov
113
114
2022 Workplan
Goal 1
Task # Task Name Task Description Comm.
Dept. Q1 Update Q2 Update Q3 Update
Goal 1- A community of inviting neighborhoods and vibrant business districts
Prepare for future growth with regional and local investments
Infrastructure improvements, planning and development code updates, deployment of community technology resources
1
Tukwila International Boulevard Zoning
Review/Update
Review prior work and present options (2017)
PCD
DCD
Internal review of Placemaker's draft code,
incorporating policy direction from the Housing Action
Plan.
On hold due to staffing constraints.
Work on this will restart after the Comp Plan Update is complete.
2
TMC Updates - Housekeeping, Land Use Fees,
Building Codes
Review and update codes to clarify, streamline and
address state mandates (2022)
PCD
DCD
PCD forwarded these changes to the PC for review and
recommendation.
Planning Commission forwarded a recommendation back to the
Council.
The housekeeping changes were adopted by Council. PCD tabled the
ordinance streamlining zoning code amendments. Rental housing and
permit fee resolutions will go to Council Q4.
3
Boeing Access Station
Coordinate with Sound Transit and other stakeholders to
ensure station continues to be included in phasing
DCD/MO/
AS
No Action.
No Action
No Action
4
1-405 Bus Rapid Transit (BRT) Updates
Plan for inline BRT station connecting TIBS to the north
and possibly the south
DCD
No Action.
No Action
No Action
5
Comprehensive Plan Update
Begin work to update Comp Plan, due mid 2024 (2022)
PCD
DCD/PW/E
D/PR
Preliminary development of plan updates needed and
public engagement plan.
Began briefings to Council and Planning Commission.
Applied for state grants to assist with the update, wrote Hazelnut
article, put email sign up on website, attended Bark in the Park event
6
S 140th St Intersection Improvements
Design & construct a new traffic signal at TIB/S. 140th St.
(Grant dependent) (early 2000s)
TIS
PW
On hold until future traffic analysis completed.
On hold. Dependent on traffic analysis and grant availability
On hold. Dependent on traffic analysis and grant availability
7
Allentown Truck Reroute EIS and Outreach
Analyze options and Identify alternate ingress/egress for
BNSF facility (1997)
TIS
PW
Hired EIS Project Director in 01. RFQ for consultant
selection opens in Q2. Monthly meetings with
Allentown community ongoing.
RFQ was published and no responses were received. Staff
identifying potential next steps for Council's consideration.
EIS contract scheduled to be signed in Q4.
8
Water Reservoir and Pump Station
Design and construct additional 2.5 million gallons of
water storage at a single site or two different TBD sites.
(2016)
TIS
PW
Planned feasibility study for Q2.
Looking for suitable properties.
Looking for suitable properties.
9
West Valley Highway (1405 to Strander) Project
Construct non -motorized and street improvements within
the right-of-way (2016)
TIS
PW
Construction began in March 2022.
Construction started and ongoing.
Construction ongoing.
10
S 152nd Waterline Extension
Design and construct 1,600 LF of 10" and 150 LF of 8"
ductile iron waterline along S. 152nd Street. (2010)
TIS
PW
Design contract awarded in 01.
Design is ongoing.
Design is ongoing.
11
42nd Avenue South Bridge Replacement
Construct replacement for existing bridge, which was
built in 1949 and functionally obsolete. (2017)
TIS
PW
Project fully funded in 01 through the Move Ahead WA
State Transportation Package. Council adopted
location of 42nd Bridge Replacement on March xx, for
new bridge to be replaced in same location. Design is
ongoing.
TS&L report is submitted to the state and is approved. Design is
progressing.
Design is ongoing.
12
Transportation Element Comp Plan
Update the Transportation Element of the Comp Plan
(2021)
TIS
PW
Plan to award consultant contract in Q2.
Consultant contract awarded.
Ongoing.
13
Surface Water Comprehensive Plan
Update the Surface Water Element of the Comp Plan
(2021)
TIS
PW
Consultant contract awarded in Q4 2021. Completed
Receiving Waters Assessment.
Ongoing.
Ongoing.
14
Water Comprehensive Plan
Update the Water Element of the Comp Plan (2021)
TIS
PW
Submitted Plan to City planning department for SEPA
review in 01.
Under review.
Under review
15
Sewer Comprehensive Plan
Update the Sewer Element of the Comp Plan (2021)
TIS
PW
Submitted Plan to City planning department for SEPA
review in Q1.
Under review.
Under review
16
Geographic Information Systems Utilities
Inventory
Complete GIS inventory of surface water, water, and
sewer infrastructure to establish as -built drawings of the
public systems. (2002)
TIS
PW
Part-time staff contract extended to provide as-builts
for PW. 85% of Electronic AsBuilts have been added to
Laserfiche and GIS
Progress is being made. Ongoing.
Progress is being made by staff scanning as-builts. New consultant
coming onboard. Consultant contract to be awarded in Q4.
17
Gilliam Creek Fish Barrier Removal
Construct fish passage improvements at the existing flap
gate to restore salmonid habitat. (1998)
TIS
PW
Applied for grants for project design in 01. Plan to
award a design contract in Q2.
Received grants. Project design started in Q2.
Design is ongoing. Awarded $250,000 in grant funding from King County.
18
Levee Certification /Green River Corridor
Reconstruct the Tukwila 205 Levee to provide 500 year
level flood protection and obtain levee certification.
(2013)
TIS
PW
Levee Project Manager continuing conversations with
Army Corps of Engineers.
Army Corps of Engineers conducted a site visit and moving forward
with assessment.
Army Corps of Engineers finished their report and are working on next
steps.
19
Nelsen Side Channel
Create a salmon rearing habitat side channel by
connecting a segment of historic river channel with the
Green River. (2016)
TIS
PW
Applied for grants for project design in 01. Plan to
award design contract in Q2 or Q3.
Applied for grants in Q2. Team has started selecting the consultant
through Request for Proposal (RFP) process.
Awarded $100,000 in grant funding from King County.
20
Central Business District Water/Sewer Projects
Construct infrastructure improvements in CBD
TIS
PW
Construction completed on lift stations #4 & #12 in 01.
Construction on lift station #2 ongoing
Lift station #2 is ongoing.
Lift Station #2 construction complete. Closeout in progress.
21
Storm water Quality Retrofit
Provide, design, and install water quality testing and
improvements at selected drainage locations.
TIS
PW
Project design is ongoing.
Ongoing.
Awarded $1,176,341 in grant funding from Department of Ecology.
Design is ongoing.
- Administrative Services
-BD - Dept of Community Development
ED - Economic Development
FIN - Finance
FD - Fire Department
MC - Municipal Court
MO - Mayor's Office
PD - Police Department
PR - Parks Recreation
PW - Public Works
X022 Workplan
Goal 1
cask #
Task Name
Task Description
Comm.
Dept.
Q1 Update
Q2 Update
Q3 Update
urture safe and flourishing neighborhoods
Public Safety/First responder services, park and recreation innovation and accessibility, traffic and pedestrian safety public art
22
Teen & Senior Center Siting & Design
Present options for final siting decision; fund and initiate
design process. (2020)
CSS
AS/PR
Staff presented siting options to the Council; currently
in deliberations.
Staff presented siting options to the Council; currently in
deliberations.
Staff recommending pausing project during coming biennium, while still
identifying potential grant and philanthropic partners. Seeking Council
direction during budget process.
23
Online Portal of Historical Records
Digitization, redundancy and online access to Tukwila's
paper historical records. (2019)
AS
Two binders of Tukwila news articles (from 1996) were
scanned by a City staff person on light duty. Articles of
historical significance were imported to the Digital
Records Center, including review and enhancements of
images.
A number of historic documents have been digitized as well as
news articles from the 1980s through 2022 and "The Grapevine"
newsletters from 1977 through 1997.
We started photographing historic records stored in the vault at City
Hall. Communication with the State Archives for a preliminary appraisal
of records the State would be interested in taking into their custody.
Created directories by year(s) of historical articles with news of the City
and articles about businesses in Tukwila.
24
Tukwila Technology Digital Equity Initiatives
Plan WiFi build out and implement innovative solutions
(2017)
F&G
AS
Grant opportunities to build out municipal CBRS
network have been unsuccessful. Working w/
Astound (formerly Wave) to create a digital equity
partnership.
Working on broadband partnership with internet service provider
(ISP). Targeting enhanced ISP diversity and additional providers
near TIB.
A new ISP is working on expanding their residential presence in Tukwila.
Renewed franchise agreement is in work.
25
Cold Weather Shelter
Plan temporary cold weather shelter strategy (2022)
CSS
AS/PD
Staff made preliminary plans to be able to open a cold
weather shelter in the future. Emergency
Management will be looking holistically at sheltering
during 2022.
Staff made preliminary plans to be able to open a cold weather
shelter in the future, which can be transferrable to a heat -related
shelter. Emergency Management will be looking holistically at
sheltering during 2022.
Continued development of a shelter operations plan including
identifying staff, augmenting shelter equipment and supplies, and
development of a shelter operations exercise to be conducted in 2023
26
Rental housing licensing and inspections
Administer rental housing registration and inspection
program (2010)
PCD
DCD
Staff is processing 2022 license renewals and has
resumed inspections.
Staff is pursuing overdue renewals and performing 2022
inspections.
Staff is conducting courtesy inspections at a troubled complex,
completing rental inspections, pursuing enforcement actions
27
Code Enforcement
Enforce community standards in all neighborhoods
PCD
DCD
Complaint based code enforcement is continuing along
with proactive enforcement of unpermitted
construction and critical area violations.
Complaint based code enforcement is continuing along with
proactive enforcement of unpermitted construction and critical
area violations.
Complaint based code enforcement is continuing along with proactive
enforcement of unpermitted construction and critical area violations
28
Tukwila South Development Agreement
Monitor thresholds and evaluate any development
proposals for consistency (2009)
DCD
No Action.
No Action.
Processing an application for preliminary plat extension, discussing
vesting issues
29
Wadajir Development Agreement
Negotiate agreement for cooperative housing
development on TIB (2020)
PCD
ED
Presented issues to Council on 3/21/22. Presented
parking recommendation to PCD on 3/21/22.
Presented parking recommendations to Council on 5/9/22. Will
return to Council with additional information in Q3.
Requested Forterra to provide answers to Council questions, primarily
related to parking. Will return Forterra is ready to proceed.
30
Fire Code Update
Review and propose updates to Fire Code with a focus on
regional consistency. (2022)
CSS
FD
Review of code process for region and data collection
started during Q1.
Continuing code review and meeting with regional partners
regarding joint code sustainability.
Stakeholders met during Q3, approval of new fire code fees during Q4
through City Council action.
31
School Zone Cameras Pilot Project Implementation
Monitor, analyze, and report on program efficacy and
results
CSS
PD/MC
Update presentation scheduled for CSS on 4/11/22.
The program is working as intended and reducing the
number of speed violators during designated school
hours. MC - Provide an up to date snapshot of court
processes related to school zone photo enforcement
infractions filed with the court.
There were 1028 speeding violations in the 2nd quarter, which is
on par with what we saw in the 1st quarter of the year. As seen by
the violation tracking prior to the automated cameras being in
place, the trend shows that the cameras continue to reduce
speeding in the school zone.
We were able to conduct a full assessment of violations during the 2021 -
2022 school year. Significant declines in violation were seen, as a result
of the program. The PD brought the information before Council with a
proposal to install two sets of school zone speeding cameras on 42nd to
accommodate the zones from the High School south to be inclusive of
Thorndike Elementary. The proposal was approved.
32
ABLE Project - Intervention program
Complete Police Officer certification in ABLE (Active
Bystandership for Law Enforcement) program
PD
Program is moving forward. Working on meeting
requirements: obtain two recommendations from
community organizations vouching for the
department's sincerity of self-improvement in general
and in ABLE in particular; once community letters have
been submitted, letters of the City's and Department's
commitment to the program will need to be
submitted.
ABLE has been delayed due to staffing shortage as the program
requires assigning staff to manage the program. We plan to be
back on track by the 4th quarter.
ABLE continues to be delayed due to staffing shortages; however, we
have begun the process of seeking community stakeholder letters of
support for the program. Our plan is to move forward in the fourth
quarter.
33
Co -Responder Pilot Program
Assess pilot program to determine long term viability
(2020)
CSS
PD
Discussions started in first quarter. Details will be
finalized in second quarter, to plan for the end of the
pilot time -period in August. Program has seen
considerable success in providing resources to those in
need.
Program continues to provide much needed assistance to
community members in crisis. The end of the pilot program and
agreement with Sound Health was scheduled for August.
However, the department has negotiated an extension through the
end of the year that will allow us to address the continuance of the
program in conjunction with the 2023-2024 budget cycle.
The Co -Responder program continues to be a vital part of the services
that are being provided to the community. To continue the program
during the 2023-2024 budget cycle, the Department is recommending
to continue the program as a pilot program and fund it using State
Seizure funds. Although this is not something we will be able to do for
the program permanently, it helps the City cover the service need while
taking into consideration the potential shortfalls of the 2023/2024
budget. Additionally, in the fourth quarter we are applying for a grant
that may allow us to add an additional Co -Responder.
AS - Administrative Services
DCD - Dept of Community Development
ED - Economic Development
FIN - Finance
FD - Fire Department
MC - Municipal Court
MO - Mayor's Office
PD - Police Department
PR - Parks Recreation
PW - Public Works
2022 Workplan
Goal 1
Task #
Task Name
Task Description
Comm.
Dept.
Q1 Update
Q2 Update
Q3 Update
34
Police Department 5 -year Strategic Plan
Create 5 -year Strategic Plan including community
volunteer committee
CSS
PD
PD members have been identified to be on the
committee. Solicitation for community members to be
on the committee have been posted on social media.
Plan development to begin in 2nd quarter.
The five-year strategic plan has been delayed due to staffing
shortage and pending data collection. We are now back on track
and will be moving forward in the third quarter. We have posted
volunteer positions for community members to participate as part
of the planning committee. Interviews for the volunteer position
will take place third quarter with subsequent planning to follow.
The PD has vetted the volunteers that applied for the five-year strategic
plan committee. We will be utilizing a committee to include the
community volunteers and PD staff as we begin meeting in the fourth
quarter to put in motion the Strategic Plan.
35
Emergency Management
Establish Emergency Management Plan that identifies
key staff for EOC operations and training for that staff
CSS
PD
Primary EOC responders have been identified and
training is scheduled.
Both planning and training are on track. Emergency Management
held a table -top exercise in June for identified staff.
Both plan and training are still being organized with hopes of being
ready to move forward at the first of the year.
36
Municipal Arts Plan - Strategic Plan Update
Update 2017 Municipal Arts Plan (2022)
CSS
PR
Currently working with a consultant to finalize plans
and establish a schedule.
Still negotiating contract scope and schedule.
Contract is signed with public art consultant. Visioning work will begin
with the September 28 Tukwila Arts Commission meeting.
37
Park User Plan
Address user/park rule enforcement concerns (2021)
CSS
PR/PD
Staff will present to CSS early in the 2nd Quarter.
Presented to CSS in April. Monitoring situation and staff will follow
up as necessary.
Assess season findings and adjust with input from Parks commission,
parks maintenance and PD.
38
Park Improvement Projects
Plan & implement park improvements
CSS
PR
Staff are working to implement park improvement
projects as identified in the 2020 Pros Plan.
ADA accessibility and safety improvements were made at Foster
dog park. The S 116th property was graded and fenced for safety
and better sitelines. The gazebo replacement was completed at
Tukwila Park.
Conducted 4 "see you in the park events" to gauge needs of community
in order to plan Biennium budgeting for 23/24 projects within the PROS
Plan. Including grant funding possibilities
39
Tukwila Pond Master Plan Adoption
Present Master Plan for final adoption (2020)
COW
PR/DCD
The Tukwila Pond Master Plan was Adopted by
Resolution on March 7, 2022.
Completed.
Completed.
40
S 131st Drainage Improvements
Design and replace a culvert, construct other
improvements to prevent flooding of Southgate Creek
(2016)
TIS
PW
Plan to apply for grants for project design in Q2. Plan
to award design contract in Q2 or Q3.
Applied for grants in Q2; the team has started selecting the
consultant through RFP process.
Consultant contract awarded but work contingent on securing grant
funds. Project on pause pending Council direction and funding plan
41
Macadam Rd S water upgrade and sidewalk
improvements
Construct waterline and sidewalk improvements between
S. 144th St and Southcenter Boulevard (2010)
TIS
PW
Construction started February 2022.
Construction is ongoing and making good progress.
Construction complete. Project closeout in progress.
42
S 144th Street Bridge Sidewalks
Design of pedestrian improvements to the S 144th St.
bridge. (Grant dependent) (2012)
TIS
PW
Plan to apply for grants for project design Q2- Q4.
Project is grant dependent. Staff applied for grant funding in Q2.
$500,000 in grant funding awarded by PSRC to begin design in 2026.
43
S 152nd Safe Routes to School
Install curbs, gutters, and sidewalks on both sides of S.
152nd St. (Grant dependent) (2012)
TIS
PW
Design contract awarded 01.
Design started.
Design ongoing.
44
ADA Improvements
Construct ADA compliant upgrades to City infrastructure
in conjunction with the City's developed plan.
TIS
PW
Design contract awarded Q1.
Ongoing.
ADA construction ongoing as part of the Overlay project.
45
Overlay & Repair
Preserve and maintain the street structure in a safe and
usable state by resurfacing.
TIS
PW
Design contract awarded 01.
Overlay contractor began construction in July.
Construction ongoing for 2022.
46
Bridge Inspections
Ongoing program of bi-annual inspections to identify
safety or repair needs of 23 bridges in Tukwila .
TIS
PW
Inspections scheduled for Q3.
Ongoing.
Inspections started in Q3 and will be completed by Q4.
- Administrative Services
-RED - Dept of Community Development
ED - Economic Development
FIN - Finance
FD - Fire Department
MC - Municipal Court
MO - Mayor's Office
PD - Police Department
PR - Parks Recreation
PW - Public Works
2022 Workplan
Goal 2
ask #
Task Name
Task Description
Comm.
Dept.
Q1 Update
Q2 Update
Q3 Update
Goal 2 — A solid foundation for all Tukwila residents
Engage community and identify unmet needs
Engaging hard -to -reach communities, predicting and adapting social service needs as growth continues, city internships and job shadow program, apprenticeship promotion, homelessness prevention, school district engagement
1
Internship/Job Shadow &
Apprenticeships Program
Summer high school internship and job shadow program.
(2018)
AS
The City will offer a limited number of high school
internships in 2022. Advertising and hiring process will
occur in Q2.
The City will host three high school interns this summer, beginning July
11.
Program complete for the year.
2
RASKC (Regional Animal Control
Services of King County)
Engagement and collaboration with the agency that
provides animal control and pet licensing for the City.
(2010)
AS
In-person pet licensing services resumed on March 2 and a
total of 6 pet licenses were issued/renewed during that
month. In addition to in-person pet licensing services,
support was also provided to customers over the phone on
how to access services remotely. On-going collaboration
with RASKC to promote and encourage pet licensing in
Tukwila.
In-person pet licensing services continue to be provided at a steady
pace. A monthly automated call system was implemented to remind pet
license holders in Tukwila to renew their existing licenses. The "2022
License for Love" pet licensing campaign ran from April 1 through June
30. This promotion waived all pet owner late fees for expired licenses in
effort to encourage pet licensing and safety.
In-person pet license services have gradually increased since the
launch of the automated call system for pet license renewals. A total
of 13 pet licenses were issued/renewed during this quarter. The
"Hot Dogs are Not Cool" posters were displayed at the City Clerk's
front counter and City Hall lobby to remind pet owners to keep their
pets safe during the hot weather months.
3
Connect residents to social services
Ongoing provision of human services funds and
leveraging of partnerships on behalf of residents (non-
COVID related).
AS
The City distributed $8,080.77 in non-Covid assistance to
residents. $5,848 was for rental assistance and $2,232.77
in utility assistance.
The City distributed $25,719 in non-COVID assistance to residents in Q2.
$4,341 was for utility assistance and $21,378 was for rental assistance,
with $15,551 of the rental assistance coming from HB 1406 funds.
The City distributed $16,503 in non-COVID assistance to residents in
Q3. $1,731 was for utility assistance and $14,771 was for rental
assistance, with $3,600 of the rental assistance coming from HB
1406 funds
4
Distribute COVID response funds per
Council's amended 2022 budget
Provide rent and utility assistance to residents impacted
by COVID. (2021)
AS
The City distributed $19,077.23 in Covid-related rental and
utility assistance; $18,570 for rental assistance and
$507.23 in utility assistance to community members
impacted by Covid.
The City distributed $93,043 in COVID-related rental and utility
assistance; $82,507 for rental assistance and $10,536 in utility
assistance. Funding for this effort comes from Federal ARPA funds.
The City distributed $64,180 in COVID-related rental and utility
assistance; $63,421 or rental assistance and $759 in utility
assistance. Funding for this effort comes from the Federal ARPA
funds.
5
City of Tukwila Leadership Initiative
Program (formerly Community
Connectors)
Program to elevate and support community leaders from
groups historically underrepresented in civic process.
(2021)
CSS
AS
Staff presented to the Equity and Social Justice
Commission in 01 and will present the new program to
the Council in Q2.
Staff presented the new program to the City Council in Q2. Efforts
underway to recruit new cohort.
Staff reengaging with the Advisory Committee to retool recruitment
efforts.
6
Tukwila Technology Digital Equity
Initiatives
Plan WiFi build out and implement innovative solutions
(2017)
F&G
AS
Grant were not awarded for CBRS projects. Working on
developing a partnership w/ ISPs to extend Wi-Fi.
Working on broadband partnership with internet service provider (ISP).
Targeting enhanced ISP diversity and additional providers near TIB.
A new ISP is working on expanding their residential presence in
Tukwila. Renewed franchise agreement is in work.
7
Policy Discussion around Tiny House
Villages
This recent approach to homelessness is not specifically
addressed in our zoning code. (2022)
PCD
DCD/FD/
PW
LIHI proposal for 2 tiny house villages discussed at PCD on
3/21 and COW on 3/28. Staff and LIHI have begun
development of Memorandums of Agreement for the
sites.
Memorandum of Agreements (MOA) were presented to PCD and full
Council for review and modification. LIHI began outreach to neighbors.
Council supported the Mayor signing the MOAs.
Community Advisory Committees are meeting monthly, both MOAs
have been signed, Miracle Village site is scheduled to open October
20, Riverton Park Village Mid -November
8
Trusted Community Partner Network
Monitor and assess partnership opportunity, which is
sponsored by the Port of Seattle and the Seattle
Metropolitan Chamber of Commerce and intended to
provide navigators to help small businesses with
recovery.
PCD
ED
Port and Seattle Chamber are developing the program.
Staff participated in meetings convened by the Port.
The program is being renamed Community Business Connectors and
anticipated to be operational in Q4.
The Port and Seattle Chamber conducted an RFQ process and
selected the Community Business Connectors. Program will start in
Q4.
9
COVID Testing Site
Monitoring operation of Tukwila COVID testing site.
(2020)
FD
Daily reporting of results provided to Fire Administration
during 01.
Daily reports continued throughout Q2.
Daily reports continued throughout Q3.
10
COVID Mobile Vaccination Teams
Standing up vaccination teams when needs arise (2021)
FD
No mobile vaccination events held during 01.
No mobile vaccination events held during Q2.
No mobile vaccination events held during Q3.
11
Utility Discounts
Provide discounts to qualifying low income/senior
customers; additional support provided through Human
Services after review.
FIN/AS
Finance and Human Services continue to partner on
assisting residents with utility assistance. Staff distributed
$2,740 in utility assistance in 01, $507.23 for residents
impacted by Covid and $2,232.77 to residents not
impacted.
Finance and Human Services continue to partner on assisting residents
with utility assistance. Staff distributed $14,877 in utility assistance in
Q2, $10,536 for residents impacted by COVID and $4,341 to residents
not impacted.
Finance and Human Services continue to partner in assisting
residents with utility assistance. Staff distributed $2,490 in utility
assistance in Q3, $759 for residents impacted by COVID and $1,731
to residents not impacted.
AS - Administrative Services
DCD - Dept of Community Development
ED - Economic Development
FIN - Finance
FD - Fire Department
MC - Municipal Court
MO - Mayor's Office
PD - Police Department
PR - Parks Recreation
PW - Public Works
2022 Workplan
Goal 2
Task #
Task Name
Task Description
Comm.
Dept.
Q1 Update
Q2 Update
Q3 Update
12
Court Programs
Develop and/or expand programs including DV MRT, DV
MRT -Spanish, Teen Court, Evening Courses, MRT)
MC
DV MRT expansion still under consideration including
adding a DV MRT Spanish session; Teen Court - The intern
from the Skill Bridge program is looking into creating a
Teen Court for Tukwila. Meetings with the Parks
Department, faculty from Foster High School, and other
Teen Court program facilitators are taking place to see the
best approach for Tukwila. In addition, the intern
attended the Youth Court Conference last month to gain
insight on the program.
The court's DV MRT program has been expanded to include a Spanish-
speaking group and currently has 4 active participants. The Skill Bridge
intern is actively working on marketing materials for the Youth Court
program.
No change from Q2
13
Unified Payment (UP) Program
Expand program to include participation of the municipal
courts in Pierce County
MC
Meeting with a few of the Pierce County Courts of Limited
Jurisdiction took place last month where we discussed the
UP Program. A 4/15/22 meeting is scheduled for further
discussion with one of the courts.
Met with a few Pierce County courts and they are currently reviewing an
MOU to join the program.
No change from Q2
14
Future of School Resource Officers
Dialogue with District, Foster and Showalter Students
around future of program. (2020)
CSS
PD
Met with district, schools, students and parents.
Conversations are still taking place with the use of UW
staff to help facilitate conversations with stakeholders.
The PD has been involved with several listening sessions with students,
family, school staff, and community regarding the School Resource
Officer (SRO) program. We are currently working with the school district
and students to draft a revised agreement on what the program will look
like moving forward. Regardless if an agreement is reached, current
staffing shortages may not allow for the PD to staff SROs at the
beginning of the school year in September. We are looking at the
priorities of the community to make that determination.
The PD is still working with the School District on putting together an
agreement for having School Resource Officers in the Schools. The
PD will be ready to work with a modified SRO schedule, once we
hear back from the school district. The modified schedule for SRO's
would still have them assigned to a Patrol shift, but when staffing
allows, spend time in the schools. Once staffing is back up, we
would then put both SRO's back in their roles full-time at the
schools.
15
Summer Engagement & Enrichment for
Kids (SEEK grant)
Provide expanded recreation program opportunities and
scholarship funding for youth and teens. (2021)
CSS
PR
Staff have developed a variety of summer programs for
youth. Scholarships are available for program participants,
and there are also several free and low cost programs
available. Info is available on the website:
https://www.tukwilawa.gov/SummerFun.
Ongoing as noted in Q1 update. Funding supported three program
areas: 1) Funds were utilized to reduce camp fees which has led to more
Tukwila residents participating in summer camp programs than in any
previous year. 2) Funds were also used to establish the Tukwila Outdoor
Experience program for 10-14 year-olds. This program provides a
variety of outdoor experiences including hiking and rock climbing clubs,
as well as opportunities to visit regional parks and trails. 3) Funds
supported contract work with Partners In Employment and the
Bhutanese Community Resource Center for youth environmental
restoration and stewardship activities at Tukwila Park and Cascade View
Park.
All 3 program areas are now completed. Final report and
reimbursement request is being submitted to AWC in early October.
1) 590 Camp Tukwilly scholarships were given to Tukwila Residents
and 302 sports camp scholarships were given out. Total scholarships
given $130,590. 2) 131 kids went on 18 different adventures around
the Puget Sound including state parks, zoos, hiking and rock
climbing. 3) 62 youth participated in the Bhutanese Community
program and 29 youth participated in 993 hours of work and
education in the Partner in Employment program.
16
Senior & Veteran levy funding
implementation
Provide expanded recreation and engagement
opportunities to Tukwila seniors with 2022 funding
allocation (2019)
CSS
PR
Funds have been used for the following: Veteran's Special
Events, Senior Large Special Events, Senior Field Trips,
Senior Instructors (arts and fitness), and Veteran's Free
Fitness Passes.
Funds continue to be used to support social engagement activities and
events for Seniors and Veterans.
Funds continue to be used to support social engagement activities
and events for Seniors and Veterans. Seniors and Veterans have
participated in a boat cruise, Mariners Game, lunches and other
activities.
- Administrative Services
-BCD - Dept of Community Development
ED - Economic Development
FIN - Finance
FD - Fire Department
MC - Municipal Court
MO - Mayor's Office
PD - Police Department
PR - Parks Recreation
PW - Public Works
.2D22 Workplan
Goal 2
ask #
Task Name
Task Description
Comm.
Dept.
Q1 Update
Q2 Update
Q3 Update
Leverage housing partnerships and collaboration
Housing Comprehensive Plan, Regional Affordable Housing Task Force, South King County Housing & Homelessness Partnership,
17
Minor Home Repair Program
Transition administration of the federal CDBG funded
program to another lead city; continue to provide minor
home repair assistance to qualified residents.
CSS
AS
Staff is currently working with SeaTac and King County to
transfer program administration of Minor Home Repair to
SeaTac. Tukwila has been the lead city for 19 years, and
participating cities agree it is time for another jurisdiction
to take the lead. A new Interlocal Agreement will come
before the Council soon to memorialize the transfer. Staff
spent 13 hours on Minor Home Repair in 01, all focused
on program administration.
The Council approved the MOU and SeaTac is now the lead city for
Minor Home Repair. Staff spent five hours on Minor Home Repair in Q2.
Staff spent seven hours on Minor Home Repair in Q3.
18
Explore County's Health through
Housing Program
Ongoing monitoring of and engagement with King County
on this program. (2021)
PCD
AS
The County is not currently looking in Tukwila for sites
associated with the Health Through Housing program.
The County is reconsidering Tukwila as a potential Health Through
Housing city. King County staff will present to Committee and Council in
Q3.
PCD recommending the County wait until early 2023 to engage with
the Tukwila community on Health Through Housing after the tiny
home villages have been online for a few months. County to return
to the full Council as agendas/schedules allow.
19
Implement Housing Action Plan
Zoning code changes, assistance programs, partnerships
with developers, monitoring of housing stock (2021)
PCD
DCD
We are reviewing ways to incorporate recommendations
into a new TIB zoning code.
On hold due to staffing constraints.
5 SKHHP cities have partnered to retain a consultant to develop a
database, online mapping system, and dashboard for monitoring
both regulated and unregulated affordable housing stock in South
KC.
20
Potential implementation of State
housing legislation
It looks like only ADU changes may be passed this year
(2022)
PCD
DCD
No housing changes were passed this session.
No housing changes were passed this session.
No housing changes were passed
21
Multi -family Tax Exemption
Update MFTE program to consider other neighborhoods
(2021)
PCD
ED
Council presentations are scheduled for Q2.
Presented recommendation to expand MultiFamily Tax Exemption
(MFTE) to TIB neighborhood. Will return with proposed ordinance in Q3.
Coordinating timing of MFTE for owner occupied, affordable units
with Forterra. Likely to return in 2023 01.
22
Tukwila Village Community
Development Association (TVCDA)
Position TVCDA for self sufficiency (2022)
PCD
ED
Staff coordinated revisions to the Sullivan Center lease and
proposed property management agreement.
Reached preliminary agreement with property owner on lease and
property management agreement. Approval scheduled for Q3.
TVCDA's insurance lapsed. Work on agreements will continue once
insurance is resolved. Approval scheduled for Q4.
23
Regional partnerships and meetings
See regional partnerships list - attached
ALL
Ongoing.
Ongoing.
Ongoing.
AS - Administrative Services
DCD - Dept of Community Development
ED - Economic Development
FIN - Finance
FD - Fire Department
MC - Municipal Court
MO - Mayor's Office
PD - Police Department
PR - Parks Recreation
PW - Public Works
2022 Workplan
Goal 3
Task #
Task Name
Task Description
Comm.
Dept.
Q1 Update
Q2 Update
Q3 Update
Goal 3 —A Diverse and Regionally Competitive Economy
Advance Tukwila's economic vitality
Economic Development Plan, regional infrastructure projects, business relationships
1
Transportation Demand Management
Perform outreach to increase use of alternate travel modes, assist
employers with commute trip reduction programs
T&I
DCD
The TDM team is continuing their outreach work with
employers and the public.
TDM outreach continues.
TDM has hired another staff member to assist with their outreach work.
2
Economic Development Plan
Create an economic development plan for the City (2022)
PCD
ED
Issued a Request for Qualifications seeking a consultant
to help create the plan.
Council approved consultant contract on 5/23/22.
Executed contract with Community Attributes. Started outreach though
City boards and commissions. Estimated completion now 2023 01.
3
Tourism Marketing
Lead and manage the City's tourism marketing program including
staffing the Lodging Tax Advisory Committee, coordinating
funding applications, and monitoring the tourism promotion area.
PCD
ED
2022 Contract with marketing firm executed.
Sponsorships wit several events approved. Partnering
with SSRTA on housing program at Starfire Sports.
Continued marketing the City through Experience Tukwila.
Executed sponsorship agreements for tourism promotion.
Continued marketing the City through Experience Tukwila.
4
Business Recovery from COVID-19
Monitor opportunities to support business recovery from the
pandemic, including use of ARPA funds. (2020)
PCD
ED
Monitored opportunities. Will return with
recommendations on ARPA funds later in 2022.
Monitored opportunities. Will return with recommendations
on ARPA as time allows, likely Q1 in 2023.
Monitored opportunities. Will return to Council in 2023 for direction on
ARPA funds.
5
Wayfinding Plan
Develop wayfinding plan for the city to attract visitors (2022)
PCD
ED
Presented concept to PCD. Issuing RFP in 2nd quarter.
No update.
Moving to 2023.
6
Port of Seattle Grant
Coordinate Port of Seattle economic development grant (2022)
PCD
ED
Communicated with Port. Scheduled for PCD approval in
Q2.
PCD approved application. Grant agreement scheduled for
Council approval July 18.
Grant contract executed with Port of Seattle. Implementation will be
through 2023.
A1S - Administrative Services
!WED - Dept of Community Development
ED - Economic Development
FIN - Finance
FD - Fire Department
MC - Municipal Court
MO - Mayor's Office
PD - Police Department
PR - Parks Recreation
PW - Public Works
2,022 Workplan
Goal 4
?Task #
Task Name
Task Description
Comm.
Dept.
Q1 Update
Q2 Update
Q3 Update
Goal 4 — A High Performing and Effective Organization
Ongoing innovation of organizational systems
Phase 1 of Public Safety Plan implementation, technology-based efficiencies, internal workforce diversity, employee development and professional growth process improvements, long term financial health, priority -based budgeting and performance measures, Equity Policy implementations
Public Safety Plan
1
Fire Station 51 & 52 Close out
Project close out documents and final council approval. (2016)
CSS
AS
Closeout paperwork being finalized.
Closeout paperwork being finalized.
Closeout paperwork being finalized.
2
Justice Center Close out
Project close out documents and final council approval. (2016)
CSS
AS
Closeout paperwork being finalized.
Closeout paperwork being finalized.
Closeout paperwork being finalized.
3
Public Works Shops Phase 1 and
Phase 2
Develop new facilities for public works shops, finish improvement of
Fleet & Facilities building, planning for phase 2. (2016)
TIS
PW
Phase 1 construction is ongoing. Phase 2 planning is
expected to begin in Q2.
Phase 1 construction substantial completion in June. Staff started
move -in in Q2. Phase 2 Requests for Qualifications (RFQ) is
advertised
Phase 1: Staff moving -in completed in Q3. Phase 2: Architect selected
and Test to Fit process has started.
Technology Based Efficiencies
4
JLARC* (*Washington State Joint
Legislative Audit and Review
Committee)
Required electronic data reporting requirements for Public Records
Requests. (2018)
AS
Departments have submitted their 2021 annual logs; Staff
are compiling additional data needed for calculating metrics.
Lengthy and complex annual public records request report for the
City submitted to JLARC to meet July 1 deadline.
Tracking of 2022 data is ongoing in preparation for next year's
reporting cycle.
5
GET -IT - Government Electronic
Technology Initiative for Tukwila
Digitization and online access to high -retrieval permit and land use
records for transparency and fulfillment of public records requests.
(2015)
AS
Annual incorporation of DCD Development and Land Use
permits was completed. Public Works As -Built project is
moving forward with 1,465 images migrated to the Digital
Records Center.
Public Works As-Builts project: On-going addition of drawings
previously scanned, with linking to GIS mapping (Phase 1).
Planning begun for Phase 2 (digitization of paper drawings):
Prepared and submitted an application for grant funds from the
State Archives. Fire Marshal's Office: Guidelines provided on
prepping files for digitization (focused on 4 different record series
at this time). EMO is being assisted with this work by staff on light
duty. A sample repository and file structure in Laserfiche was
developed for future uploading of FMO records. Configuration of
an automated workflow was developed to create thousands of
lead sheets to help streamline the work.
Public Works As-Builts project: City was awarded a grant from the
State Archives for $7,934.21 for digital imaging. Paper drawings are
being pulled and logged. A unique identifier is being added to each
drawing sheet. We have just begun to roll/box drawings for our
business partner to pick up upon execution of the grant contract. Fire
Marshal's Office: FMO staff continues to make great progress
prepping files, with the assistance of firefighters on light duty. The
first record series (HazMat Incidents) has been digitized, and our
business partner just picked up the first 4 boxes of the next record
series (Permits/Plans).
6
Permit review, maintenance of
TRAKiT software and permit status
reporting
Ongoing process improvements for online permit application and
electronic plan review system (2020)
PCD
DCD
Permit Center has worked through the backlog of permits.
Currently at an 8 weeks turnaround time but hopeful to be
able to successfully move to 6 weeks by mid second quarter.
The Permit Center was hoping to be able to move the review
deadline dates from 8 weeks down to 6 weeks but we are now
having staffing shortages again and this is not going to happen at
this time.
Permits are still taking about 8 weeks for larger/more complex
projects. New planning staff did not come onboard until the end of
the quarter and so have not yet affected the timeline.
7
GIS
Continue to build out Online GIS environment to support self service.
(2019)
F&G
AS
Ongoing.
Conducted proof of concept (POC) with new cost attainable
satellite GPS receiver for ARCGIS field maps and existing staff
provisioned cell phones and ipads, enabling the ability to capture
location within a centimeter to submeter accuracy. Assisting staff
leverage ArcGIS Online data w/ Microsoft PowerBi. Encouraging
staff engagement in virtual ESRI conference to further education
around GIS tools.
Supporting efforts for Phase II As -Built project, P&R Field maps, and
multiple PW projects to ingest updated and new GIS points. (DEA,
staff using arcGlSPro, Otak) Initiated development of public portal for
delivery of GIS data. Supported upgrade of asset management
system.
8
Microsoft / Office 365 Renewal
Complete renewal of Microsoft / Office 365 service. Ensure
provision is aligned to City requirements. Includes potentially
replacing micollab w/ teams integration. (2022)
F&G
AS
Working on refining the mix of licensing types to ensure staff
have appropriate tools while adding enhanced security
offering from Microsoft and maintaining current cost
allocation.
Microsoft renewal is scheduled for 4th quarter.
Microsoft Enterprise renewal is in the approval process.
9
Information Security
Enhance the risk posture to align to current environment, City Wide
Multi -factor Authentication, Automated insider threat assessments
and training, Security Event and Incident Management (SEIM)
analysis. (2022)
AS
Deployed insider threat tool with learning modules staff now
has insight on who needs additional training. City-wide
MFA is dependent of Microsoft renewal. Worked w/
Highline Collee Intern to define methodology and approach
to annual risk assessment. Working w/ vendors to get
quotes and penetration tests & SEIM analysis and response
services
Risk assessment completed. Security needs will be a component of
2023-2024 budget cycle. Foster High School intern with interest in
cyber security career path is join the team as an intern for the
summer.
Security assessment needs incorporated into the 2023/24 budget.
10
Tukwila Works
Reestablish Tukwila Works, an app and web based way for
community members to report non -emergency issues. Implement a
internal portal for staff to report problems w/ city facilities or assets.
(2017)
CSS
AS
Tukwila Works launched Q1, 2022. Tukwila works has direct
integration w/ Lucity. Deployment of employee portal for
city to report problems w/ city assets or facilities in Q2
Re -launched SeeClickFix as the engine behind Tukwila Works. Re-
configured the Lucity integration and dashboards as necessary.
Went live with Facility/Fleet (internal) See Click Fix.
Ongoing.
11
NeoGov Implementation
Implement new modules as a part of the overall ERP implementation.
(2021)
AS
Currently identifying which Neogov module to be
implemented next; performance evaluation module,
Perform, successfully launched in 01.
Participating in meeting with Central Square and Neogov to
identify integration needs.
Ongoing.
AS - Administrative Services
DCD - Dept of Community Development
ED - Economic Development
FIN - Finance
FD - Fire Department
MC - Municipal Court
MO - Mayor's Office
PD - Police Department
PR - Parks Recreation
PW - Public Works
2022 Workplan
Goal 4
Task #
Task Name
Task Description
Comm.
Dept.
Q1 Update
Q2 Update
Q3 Update
12
Personnel records digitization
Develop and implement a process to digitize personnel records
currently in paper format. (2022)
F&G
AS
Planned for Q3.
Planned for Q3.
Moved to 2023 due to workload constraints.
13
ERP implementation
Phase 2 of project implementation includes payroll, ACH payments to
vendors, purchasing improvements, grants and contracts modules,
and continued building of reports (2021)
FIN
Phase I went live 1/1/22. Phase I includes general ledger,
accounts payable, accounts receivable, and cashiering.
These processes are now 95% paperless. 2 years of
historical data have also been loaded into the new system.
First class for report writing was held in 01 and planning for
payroll implementation and HR integration began.
Implemented budget module and will be utilizing for drafting the
2023-2024 biennial budget. Completed Business process reviews
for payroll. Coordinating integration discussions between Central
Square and Neogov. Implementation for payroll expected to begin
in September 2022.
Continue to build out the budget module and begin payroll
implementation
14
Court Appearance Text Reminders
Improve access to justice by sending reminders about upcoming
court appearances via text
MC
No update for 01.
No update for Q2.
Waiting for proposal from nCourt (company who has the ability to
provide the text reminders)
15
Improve Interpreter, Witness & Juror
Payment Process
Create a more efficient payment process for paying jurors, witnesses
and interpreters for their services using the Zelle platform.
MC/FIN
No update for 01.
No update for Q2.
No update for Q3.
16
Police Department Records
Digitization
Digitization of case reports, homicide files, and ID files in hard copy
format
CSS
PD
Case Reports (Pre -1980's through 2008; 11,304 case files) —
48% complete
100% complete —Two years (2005, 2006); 1,334 case files
80% complete —Ten years (1984-1986, 2000-2004, 2007-
2008); 4,004 case files
60% complete —Two years (1998-1999); 1,462 case files
17% complete — One year (1997); 652 case files
Not started — Fifteen years (Pre -1980's-1982, 1987-1996);
4,504 case files
Homicide Files - Not started
ID Files - Not started
Digitization continues steadily: Case
Reports (Pre -1980's through 2008; 11,304 case files) — 62%
complete
100% complete —Two years (2005, 2006); 1,334 case files
80% complete —Thirteen years (1984-1986, 1997-2004, 2007-
2008); 6,118 case files
50% complete — One year (1996); 567 case files
25% complete —Ten years (Pre -1980's-1983, 1987-1989, 1994-
1995) 1,968 case files
Not started — Four years (1990-1993); 1,317 case files
Digitization continues steadily: Case
Reports (Pre -1980's through 2008; 11,304 case files) — 70 percent
complete
100 percent complete —Two years (2005, 2006); 1,334 case files
80 percent complete — Sixteen years (Pre -1980's, 1984-1988, 1997-
2004, 2007-2008); 6,465 case files
50 percent complete — One year (1996); 567 case files
25 percent complete — Eleven years (1980-1983, 1989-1995) 2,938
case files
Not started — none
Long Term Financial Health
17
Benefits Update
Update benefits as needed; ongoing administration.
AS
Planned for Q3.
Planned for Q3.
Renewal information received.
18
Self-insured healthcare plan
Monitor and update self insured health care plan as needed;
ongoing administration.
AS
Ongoing.
Ongoing.
Ongoing.
19
Healthcare Broker RFP
Process to determine health care broker for 2022-2024.
F&G
AS
Proposals received in 01; successful firm and contract to be
brought to Council in Q2.
Broker contract approved by Council Q2.
Complete.
20
Labor contract negotiations
Four Teamster bargaining units' Collective Bargaining Agreements
expire December of 2022. (2022)
AS
Negotiations likely to start in Q3.
Negotiations likely to start in Q3.
Negotiations to start Q4.
21
Teamsters Salary Survey
Salary survey for two bargaining units from previously -agreed
contracts. (2018)
F&G
AS
Initiated, to be finished Q2.
Almost complete; will be done by Q3.
Ongoing.
22
Non -Rep Comp Survey
Update non -rep compensation; previously frozen due to COVID.
(2019)
F&G
AS
Planned for Q3.
Planned for Q3 in-house by using AWC Salary Survey information.
Moved to 2023; in budget to do full study in 2023.
23
Property Disposition - Old 52
Determine disposition of former Fire Station 52. (2021)
F&G
AS
On hold due to staffing levels.
On hold due to staffing levels.
On hold due to staffing levels.
24
Property Sale - HealthPoint
Monitor sale process through closing in June 2023
ED
Closing is on schedule.
Received 3rd deposit. Closing is on schedule for 2023 Q2.
Closing is on schedule for 2023 03.
25
Property Sale - George Long
Coordinate sale. Closing in summer 2022.
ED
Hired surveyor. Provided deal terms to County. Received
first draft of PSA from the County on 4/5/22.
Completed survey. Worked on resolving issues related to property
boundaries. Negotiating PSA with King County.
Additional survey started to resolve property boundaries. County
completed test borings for phase 2 environmental. County will restart
PSA negotiations once environmental is complete.
26
Property Sale - Longacres
Coordinate sale after 2022
F&G
ED
Will start after 2022 or as opportunities arise.
Will start after 2022 or as opportunities arise.
Will start after 2022 or as opportunities arise.
27
Property Sale - Old Allentown FS
Coordinate sale after 2022
F&G
ED
Will start after 2022 or as opportunities arise.
Will start after 2022 or as opportunities arise.
Will start after 2022 or as opportunities arise.
28
Property Sale - Old FS 51
Coordinate sale after 2022
F&G
ED
Will start after 2022 or as opportunities arise.
Will start after 2022 or as opportunities arise.
Will start after 2022 or as opportunities arise.
29
Property Sale - Newporter
Coordinate sale after 2022
F&G
ED
Will start after 2022 or as opportunities arise.
Will start after 2022 or as opportunities arise.
Will start after 2022 or as opportunities arise.
30
Property Sale - Minkler
Coordinate sale after 2022
F&G
ED
Will start after 2022 or as opportunities arise.
Will start after 2022 or as opportunities arise.
Will start after 2022 or as opportunities arise.
31
Budget Development 2023 - 2024
Draft 2023-2024 Biennial budget. (2022)
All
FIN
Overview of process presented to F&G, outreach plan is
being drafted, tentative calendar of events presented to
F&G and full Council. First workshop conducted in March.
Outreach began in May with staff meeting with community
groups. Outreach will continue into 3rd quarter
Outreach wrapping up and presentation to Council
32
PCard Provider contract
Review PCard process and issue RFP for new PCard provider (2022)
F&G
FIN
Process currently under review with US Bank. RFP is being
drafted and will be issued if adequate results with the bank
are not achieved
Process review continues. Outreach to additional banks to
research options began in June.
Research completed. No change in PCard provider will occur. Task
completed
- Administrative Services
WED - Dept of Community Development
Chi - Economic Development
FIN - Finance
FD - Fire Department
MC - Municipal Court
MO - Mayor's Office
PD - Police Department
PR - Parks Recreation
PW - Public Works
1022 Workplan
Goal 4
p -Task #
Task Name
Task Description
Comm.
Dept.
Q1 Update
Q2 Update
Q3 Update
33
ARPA Reporting and Analysis
Data review, analysis, and reporting for ARPA related transactions.
FIN
ARPA analyst hired beginning of January. March 2021
through March 2022 reconciled and will be reported to the
federal government by the end of April
Reporting deadline of April 30th met. Report to Finance &
Governance committee occurred in May. ARPA Analyst began
reviewing sales tax revenue to determine impact of COVID and
projections for upcoming budget.
2nd quarter report to be provided to Council in September. ARPA
analyst continues to work with staff to ensure accurate reporting and
use of ARPA funds
34
Update impact fee rates
Annual update to fire and park impact fee rates
F&G
FIN
Planned for Q3.
Planned for Q3.
In process for Q4.
35
False Alarm Billing
Contract for false alarm billing administration (2022)
CSS
FD
01 - all false alarms were billed through a process handled
by fire admin.
Q2 - all false alarms were billed, as 01.
Q3 - all false fire alarms were billed, as 01 & Q2.
36
Foster Golf Links - Operation Plan
Update on FGL operations
CSS
PR
Staff will present to CSS early in the 2nd Quarter.
Presentation complete.
Follow up continued with CSS and Council as needed.
37
Solid Waste Contract Procurement
Implement a request for proposals (RFP) process to select a new solid
waste vendor. (2022)
TIS
PW
RFP open 01 and Q2. Contract award planned for Q3.
Interviews were conducted. Negotiations begin in Q3.
Recology selected as the next solid waste vendor. Contract to begin
November 2023.
Equity and Diversity
38 Equity Policy Implementation Ongoing implementation of City Equity Policy. (2017) CSS AS Ongoing. Ongoing. Ongoing.
Other
39
Update HR policies
Update HR policies, many of which are quite out of date. (2022)
AS
Planned for Q3.
Planned for Q3.
Moved to 2023 due to workload.
40
Juneteenth Holiday
Analyze adoption of City Holiday (2022)
F&G
AS
Finance and Governance approved in 01; Going before full
Council Q2.
Complete.
Complete.
41
Government Relations
Monitor Federal, State and Local legislation and policies to include
annual legislative agenda adopted by Council. Execute strategies to
achieve the City's government relations goals.
F&G
AS
Ongoing.
Ongoing.
Ongoing.
42
Future of Fire/EMS Services
Community Advisory Committee
Facilitate community volunteer committee's work concerning fire
service and financial sustainability
CSS
FD
Six of the nine scheduled meetings for 2022 have been
accomplished for committee process. Data and information
has been supplied throughout 01 2022.
Meetings concluded in April 2022 and the recommendation was
presented to Council May 23.
Approval from City Council of contract for services with Puget Sound
to take effect 1/1/2023
43
Fire Department Strategic Plan 2023-
2028
Current Strategic Plan was developed in 2015 with Council
participation and completed in 2016. The 2023-2028 Strategic Plan
will be developed in Q3 & Q4 2022.
CSS
FD
Planned for Q3 -Q4.
No action in Q2.
Approval of the contract for services with Puget Sound Regional Fire
Authority (PSRFA) will cause an adoption of the PSRFA Strategic Plan.
44
Fire Station 53 improvements
Determine next steps for Fire Station 53 once final determination of
the Fire Advisory Task Force is complete. (2016)
CSS
FD
Planned for Q3-04.
Painting was started in Q2 and should finish early Q3 for Fire
Station 53.
Painting was completed. High reviews for quality of the work.
45
Fire Station 54 Maintenance &
Revisit plans
Determine next steps for Fire Station 54 once final determination of
the Fire Advisory Task Force is complete. (2016)
CSS
FD/AS
No action in 01 or Q2. Next steps to be determined after
Fire Advisory Task Force process is completed.
No action in Q2.
No action in Q3.
46
Strategic Plan Update
Begin planning for update to City Strategic Plan in 2023.
MO
Planning will begin in Q3 as part of the budget process.
Planning will begin in Q3 as part of the budget process.
The Strategic Plan update has been bumped to 2024.
47
State of the Court Address
Presiding Judge's annual update to City Council on the operations and
programs of the Tukwila Municipal Court.
MC
Planned for Q3.
Presented to Council on June 13, 2022.
Presented in Q2.
48
Police Use of Force/Police
Reform/LETCSA I-940
Provide continued Council and community updates on Use of Force
policy and state level reform measures.
CSS
PD
2021 use of force summary presentation delivered to CSS on
3/14/22.
The Use of Force Review Board continues to meet on a quarterly
basis to review and discuss all uses of force by the Tukwila Police
Department.
The Use of Force Review Board continues to meet on a quarterly basis
to review and discuss all uses of force by the Tukwila Police
Department.
49
Update Right of Way Permitting TMC
11.08
Update the TMC 11.08 language to reflect changes in permitting
types and approvals to reflect the changes being made for the new
Permit Center. (2022)
PCD
PW
Project is ongoing. Project update planned for Q2.
Ongoing.
Staff worked with the City's legal department to prepare the TMC
11.08 Resolution update for Council.
50
Seismic report update on 6200, 6300
and TCC
Update to the 2008 seismic report to determine safety of the
buildings. (2022)
PW
Contract awarded in 01 for a seismic study.
Seismic study update complete and will go to Committee and
Council in Q3.
Seismic study was presented to the Finance & Governance Committee
on July 25, 2022. The next steps are a new facility study for the City
Hall campus.
51
Return to work/post-pandemic
planning; ongoing COVID impacts
Ongoing planning and actions to address new normal of the post-
pandemic workplace. (2020)
ALL
City Hall campus is now open two full days a week -
Mondays and Wednesdays. Staff that are able may telework
up to two to three days per week. Most City staff have been
working in the city since the pandemic started. All City
services are available either in-person, online or via
telephone.
City Hall campus is now open two full days a week - Mondays and
Wednesdays. Staff that are able may telework up to three days
per week. Most City staff have been working in the city since the
pandemic started. All City services are available either in-person,
online or via telephone.
City Hall campus is now open two full days a week - Mondays and
Wednesdays. Staff that are able may telework up to three days per
week. Most City staff have been working in the city since the
pandemic started. All City services are available either in-person,
online or via telephone.
AS - Administrative Services
DCD - Dept of Community Development
ED - Economic Development
FIN - Finance
FD - Fire Department
MC - Municipal Court
MO - Mayor's Office
PD - Police Department
PR - Parks Recreation
PW - Public Works
2022 Workplan
Goa 5
Task # Task Name Task Description
Comm.
Dept. Qi Update Q2 Update Q3 Update
Goal 5 — A Positive Community Identity and Image
Promote and celebrate City identity
Effective multi -channel communication, Community Connectors, Police Department Community Policing Team, Night Out Against Crime, community image investments
1
Juneteenth event
Plan and implement event to celebrate Juneteenth.
(2021)
AS
Planning has begun. Event will occur in Q2.
Event held.
Event held.
2
Communicating with our community
Review and consider changes to communications
vehicles, including Channel 21 and potential options.
(2022)
F&G
AS
Ongoing.
Ongoing. Options for Channel 21 being presented to Committee
and Council in Q3.
Castus server, which allows the City to broadcast on Channel 21
being replaced in Q4.
3
Website content refresh
Update and refresh website content. (2021)
AS
Ongoing.
Ongoing.
Ongoing.
4
Experience Tukwila
Lead and manage the tourism marketing program to
boost the City's image
PCD
ED
2022 contract approved in March.
Ongoing promotion through sponsorships and social media.
Ongoing promotion through sponsorships and social media.
5
Night Out Against Crime
August - designed to heighten crime prevention
awareness, increase neighborhood support in anti-
crime efforts, and unite our communities.
PD
Planning will occur in 2nd quarter. Additionally, the Department
is looking to engage in neighborhood focused Community Safety
events leading up to Night Out Against Crime. The intent will be
to use Night Out Against Crime to Celebrate the community's
successes around Community Safety.
The planning process has begun for Night Out Against Crime,
which will be August 2nd this year. We have also begun
neighborhood specific engagement activities. We have created
"Cruise with Cops" where we bike with community members in a
specified neighborhood as a means for listening to their specific
neighborhood needs. The first Cruise was in Allentown. The
second was in the Cascade View neighborhood. We are now
soliciting from the community for where the next Cruise will be.
Night Out against Crime was a huge success. Planning for next year's
Night Out Against Crime will begin with the start of our new
Community Coordinator position.
6
Police Dept. Community Liaison Team
Homeless outreach and community engagement
efforts.
PD
Ongoing. The Team is working with other City Departments to
engage issues as they come up. The team is currently down to
only a Sgt and an Officer, while we address staffing concerns.
We continue our outreach efforts and quick response to address
getting resources to those in need as they present, but this
quarter was impacted by staffing again with our Community
Liaison Officer (CLO) being injured for all of the quarter. We enter
the third quarter with our CLO back in action. With summer now
in full swing, our Emergency Management is planning for the
potential of inclement hot weather and working with our partners
to potentially provide resources and shelter if needed.
Additionally, we have received a COPS grant that will pay for
partial funding for the frozen CLO position. As soon as staffing
allows, we will be filling the 2nd CLO position.
Staffing continues to impact our work with our homeless outreach
efforts. It has also impacted our ability to staff the additional CLO
position that is partially grant funded.
7
Ongoing support of block watches
Providing mentoring and resources for
neighborhood blockwatch communities.
PD
Ongoing. Posting for the Community Engagement Coordinator
Position to help manage block watch programs.
We have made a job offer for the Community Engagement
Coordinator position. She is currently going through the hiring
process and we are excited for her to join the Tukwila family in the
third quarter.
The Community Engagement Coordinator starts with the City on
October 10.
8
See You in the Park
Events used to gather and engage with the
community in Tukwila Parks
PR
Staff has established the schedule for 2022. Dates: July 13, 27,
August 10, 24. Staff are also looking to partner with the Food
Innovation Network on July 20, August 3, 17 for expanded
activities under the theme "See You at the Market".
See You in the Park events were planned and will occur in the 3rd
quarter. Schedule can be found here:
https://www.tukwilawa.gov/departments/parks-and-recreation/
All four See You In the Parks events have been held. Attendance total
was 600.
9
Green Tukwila
Report on restoration activities involving residents
and community organizations
CSS
PR
Ongoing.
Ongoing.
Ongoing.
10
1% Art Implementation
Update on public art installations and events for
2022
CSS
PR
Utility Box Art Program - Planning for 3-5 Utility Box Art projects
in 2022. The "Call to Artists" was distributed in March.
5 artists were selected and are under contract and working on
designs for 5 Utility Boxes throughout Tukwila. Fabrication and
installation will occur in the 3rd quarter.
A photographer/videographer will be capturing/interviewing the
artists at their boxes on September 30. The final product will be
posted on the Public Art webpage
(https://www.tukwilawa.gov/departments/parks-and-
recreation/public-art-program/utility-box-art-program/), as well as
social media.
11
Location Naming
Evaluate honorary naming requests (2021)
CSS
MO
Evaluation is in process.
Resolution has been drafted and is going before Council in Q3.
Resolution adopted by Council on October 3.
A1S - Administrative Services
WED - Dept of Community Development
ECsD - Economic Development
FIN - Finance
FD - Fire Department
MC - Municipal Court
MO - Mayor's Office
PD - Police Department
PR - Parks Recreation
PW - Public Works
2022 Workplan
N
Q)
City Communications
Communication
Recipients
Frequency
Hazelnut newsletter
All physical addresses in Tukwila; access for all at TukwilaWA.com
Every other month
Annual Report
All physical addresses in Tukwila
February edition of Hazelnut
eHazelnut
Email subscriber list
Last Monday of the month
Twitter
Tukwila Twitter followers; access for all on Tukwila's Twitter page online; PD, Fire, City, Parks
Same day for breaking info; Earlier if notification of upcoming event
Facebook
Tukwila Facebook "likes"; access for all on Tukwila's Facebook page online
Same day for breaking info; Earlier if notification of upcoming event
City Website
Access for all at TukwilaWA.com
Generally items from Twitter/Facebook posted on website the same day
Channel 21
Comcast customers
Updated after council meetings
Video On Demand
On City website - all committee and council meetings
Updated after council meetings
Parks & Recreation enewsletter
Newsletter geared towards Park & Recreation programming; Email subscriber list
Last Monday of the month
Tukwila Tracker
Social media content shared on PD website and by email
Updated with social media content
UPCOMING MEETINGS AND EVENTS
OCTOBER 2022
City Council meetings and Council Committee meetings will be conducted in a hybrid model, with in-person and virtual attendance available.
OCT 17 MON
OCT 18 TUE
OCT 19 WED
OCT 20 THU
OCT 21 FRI
OCT 22 SAT
➢Planning and
Community
Development Committee
5:30 PM
City Hall – Hazelnut Room
Hybrid Meeting
➢Transportation and
Infrastructure Services
Committee
5:30 PM
6300 Building – Duwamish
Room on 2"d Floor
Hybrid Meeting
➢City Council Regular
Meeting
7:00 PM
City Hall Council
Chambers
Hybrid Meeting
JUDGE CHARLES Y. JOHNSON
/1rI %, / , /
m— -
SEATTLE/KING COUNTY CLINIC
FREE VISION CLINIC
Get free eye exams, reading and
prescription eyeglasses. Bring a
current eyeglass prescription (no older
than 1 year) to skip the eye exam and
just get eyeglasses. You do not need
ID or proof of immigration status, nor
be residents of Seattle or King County.
Interpreters are available.
First come, first served.
6:00 AM
Fisher Pavilion
Corner of 2.Ave N & Lenny
Wilkens Way, Seattle
Click here for more information.
Or, call 206-684-7200 or email
SKCClinic@SeattleCenter.org.
➢Civil Service Commission
5:00 PM
6300 Building – Duwamish Room on
2"d Floor
Hybrid Meeting
FREE COMMUNITY WORKSHOPS
The forum provides legal education for
middle school to high school age
youth along with their parents and
guardians. Event is aimed to improve
relationships between communities
and law enforcement.
Food, prizes and hoops are fun
activities.
8:00 AM — 4:00 PM
Tukwila Community Center
Click here for more information.
FREE
SHRED & E-CYCLE
FOR BECU MEMBERS
9:00 AM —1:00 PM
12770 Gateway Dr
Click here for more information.
Ri,� i/CV m
CLASSICS CONCERT
Oct 22 7:30 PM
Oct 23 3:00 PM
Foster Performing Arts Center
Click here to purchase tickets.
OCT 24 MON
OCT 25 TUE
OCT 26 WED
OCT 27 THU
OCT 28 FRI
OCT 29 SAT
➢ Community Services
and Safety Committee6:30
5:30 PM
City Hall– Hazelnut Room
Hybrid Meeting
S. Finance and Governance
Committee
5:30 PM
6300 Building – Duwamish
Room on 2°d Floor
Hybrid Meeting
- City Council
Committee of the Whole
Meeting
7:00 PMplatelets
CityHall Council
Chambers
Hybrid Meeting
Special Meeting to
immediately follow
Committee of the Whole
Meeting.
MOBILE
The
Service
interviews
medical
Eligibility
Des
2045
eliazar.jimenez@dshs.wa.gov.
Or, click
➢ Arts
6:00
Tukwila
t s 1 r p r m n SIVA.
Department of Social
& Health'SCrvireS
➢ Planning Commission
PM
Tukwila Justice Center
15005 Tukwila International Blvd
Hybrid Meeting
Give Blood = Save 3 Lives
DO 00
o'
.. • .
DONATE BLOOD IN OCTOBER
AND ENTER TO WIN APPLE
MACBOOK AIR M2
Your donation is critical! Our
community is dangerously low on the
and Type 0 blood needed to
supply each of the cancer and surgery
patients. To schedule an appointment,
p call 1-800-398-7888.
Click here to schedule an
appointment online.
.nac BIM .
Action
Committee '
TUKWILA INTERNATIONAL
BOULEVARD ACTION COMMITTEE
TRASH PICK-UP DAY
For more information, call
Sharon Mann at 206-200-3616.
- ,
''
FREE TREES FOR RESIDENTS
The City of Tukwila is offering free trees
for residents to plant on private
property.
Apply by October 31.
Click here for more information.
COMMUNITY SERVICES
FOR SENIORS
DSHS Mobile Community
Office will process application
for food, cash and select
assistance, and yearly
and Mid-Certification
reviews.
9:00 AM –1:00 PM
Moines Senior Center
S 216th St, Des Moines
For more information, call
425-293-5978 or email
here for more information.
Commission
PM
Community Center
ILA qs SPECIAL OLYMPICS VOLUNTEERS AND ATHLETES NEEDED
Parks & Recreation is beginning a relationship with Special Olympics Washington. If you are interested in volunteering or competing as an athlete, please
email Sports@TukwilaWA.gov to be on the interest list. Click here for more information and to register early to compete.
DIVERSITY IN LAW ENFORCEMENT – CAREER WORKSHOP NOV 5 8:15 AM – 3:30 PM
South King County Valley Police Agencies have partnered to host our first Diversity in Law Enforcement: Career Workshop in Renton. This FREE workshop aims to
address the real and perceived barriers of those seeking a career in law enforcement and provide strategies to successfully navigate the hiring process. Continental
breakfast and lunch will be provided. Click here for more information and to register.
POLICE DEPARTMENT HIRING PROCESS VOLUNTEERS NEEDED
Tukwila Police Department is seeking members of the community who are interested in volunteering with the Police Department hiring process as members of an
interview panel for selection of Police Department staff. Click here for more information and to apply.
THE CITY WANTS COMMUNITY FEEDBACK ON 2023-2024 BIENNIAL BUDGET
The new budget cycle will be challenging for the City. Revenues are slow to return to pre-pandemic levels. Inflation is at its highest level in 40 years, resulting in higher
costs for supplies, materials and wages. We have a budget tool that you can make budget adjustments. Your challenge is to develop a balanced budget.
Click here for more information.
j i, DRIVE THRU PICK-UP 3118 S 140TH ST TUESDAYS, THURSDAYS AND SATURDAYS 10:00 AM – 2:00 PM
J VOLUNTEERS – In need of volunteers between 8 AM – 1 PM for food packaging Mondays, Wednesdays and Fridays and food distributions Tuesdays,
Thursdays and Saturdays. Click here to sign-up to volunteer. DONORS – Please donate at TukwilaPantry.org.
COVID-19 TESTING
2 Rapid, over the counter COVID tests are now widely available around King County. These tests are also known as home-based self-collected COVID tests or
antigen tests and provide results in 15 minutes. Click here for more information. Click here to find COVID testing sites by location in King County.
King County COVID-19 VACCINATION
All Washingtonians ages 5 and up are eligible to receive a COVID-19 vaccination—and now also babies and children 6 months and older. For more
information, visit Getting vaccinated in King County or call 206-477-3977. You can also search at vaccinelocator.doh.wa.gov Interpreters available for assistance.
Telephone-to-text relay service: Dial 711 or 1-800-833-6384. Tactile interpretation: seattledbsc.org.
127
Tentative Agenda Schedule
MEETING 1 —
REGULAR
MEETING 2 —
C.O.W.
MEETING 3 —
REGULAR
MEETING 4 —
C.O.W.
OCTOBER 3
See below link for
the agenda
packet to view the
agenda items:
October 3, 2022
Regular Meeting
OCTOBER 10
See below link for the agenda
packet to view the agenda items:
October 10, 2022
Committee of the Whole Meeting
OCTOBER 17
See below link for the agenda
packet to view the agenda items:
October 17, 2022
Regular Meeting
OCTOBER 24
PRESENTATION
Public Safety: The Changing Landscape of
Law Enforcement
SPECIAL ISSUES
-Council input on the Economic Development
Plan.
- Public Works Campus Phase 2 Update.
- A contract for the Allentown Truck Reroute
Environmental Impact Statement.
- A resolution adopting a new Public Works
Fee Schedule.
- A resolution adopting a consolidated Permit
Fee Schedule.
- A resolution adopting the 2023 South King
Housing and Homelessness Partners
(SKHHP) Work Plan and Operating Budget.
- An update on a B&O (Business &
Occupations) Tax.
- Proposed 2023-2024 Biennial Budget: Fleet
(501).
- Proposed 2023-2024 Biennial Budget:
Contingency Fund, Debt Service Funds,
Fire Impact Fee Fund and Active
Employee's Health Care Fund.
Special Meeting to follow
Committee of the Whole Meeting.
MEETING 1 —
REGULAR
MEETING 2 —
C.O.W.
MEETING 3 —
REGULAR
MEETING 4 —
C.O.W.
NOVEMBER 7
CONSENT AGENDA
- A resolution
adopting
consolidated a
Permit Fee
Schedule.
- A resolution
adopting a Public
Works Fee
Schedule.
UNFINISHED
BUSINESS
- A resolution
adopting the 2023
South King Housing
and Homelessness
Partners (SKHHP)
Work Plan and
Operating Budget.
- Authorize the Mayor
to sign a contract for
the Allentown Truck
Reroute
Environmental
Impact Study in the
amount of
$796,274.00.
NOVEMBER 14
PUBLIC HEARINGS
- Tax Levy Legislation:
- An ordinance levying the general taxes for the City
of Tukwila in King County for the fiscal year
commencing January 1, 2023, on all property, both
real and personal, in said city, that is subject to
taxation for the purpose of paying sufficient
revenue to carry on the services of the several
departments of said city for the ensuing year, with
an excess property tax levy for the purpose of
paying debt service on the City's Unlimited Tax
General Obligation Bonds issued in 2016 and
2019, as required by law.
- An ordinance increasing the City of Tukwila
regular levy from the previous year, commencing
January 1, 2023, on all property, both real and
personal, in compliance with RCW 84.55.120.
- Budget Legislation:
- An ordinance adopting the 2023-2024 Biennial
Budget.
- A resolution adopting the 2023-2028 Financial
Planning Model and Capital Improvement Program
for general government and the City's Enterprise
funds.
- An ordinance amending the 2021-2022 Biennial
Budget.
- B&O (Business & Occupations) Tax Legislation.
SPECIAL ISSUES
- Tax Levy Legislation:
- An ordinance levying the general taxes for the City
of Tukwila in King County for the fiscal year
commencing January 1, 2023, on all property, both
real and personal, in said city, that is subject to
taxation for the purpose of paying sufficient
revenue to carry on the services of the several
departments of said city for the ensuing year, with
an excess property tax levy for the purpose of
paying debt service on the City's Unlimited Tax
General Obligation Bonds issued in 2016 and
2019, as required by law.
- An ordinance increasing the City of Tukwila regular
levy from the previous year, commencing January
1, 2023, on all property, both real and personal, in
compliance with RCW 84.55.120.
- Budget Legislation:
- An ordinance adopting the 2023-2024 Biennial
Budget.
- A resolution adopting the 2023-2028 Financial
Planning Model and Capital Improvement Program
for general government and the City's Enterprise
funds.
- An ordinance amending the 2021-2022 Biennial
Budget.
- B&O (Business & Occupations) Tax Legislation.
- A resolution authorizing interfund loan for fire engine.
- Economic Development Plan, Vision and Goals.
- A resolution updating Fire Permit Fees.
- A ordinance amending TMC 11.08 Right -of -Way
Permits.
- A contract with Ogden Murphy Wallace for City
Attorney Services for 2023-2024.
- A contract with the Walls Law Firm for Prosecution
Services for 2023-2024.
- A contract with Kirshenbaum & Goss for Public
Defense Services for 2023-2024.
NOVEMBER 21
CONSENT AGENDA
- Authorize the Mayor to sign a contract with Ogden Murphy
Wallace for City Attomey Services for 2023-2024 in the
amount of $816,000.00.
- Authorize the Mayor to sign a contract with the Walls Law
Firm for Prosecution Services for 2023-2024.
- Authorize the Mayor to sign a contract with Kirshenbaum &
Goss for Public Defense Services for 2023-2024.
- Authorize the Mayor to accept the OSRC Grant Agreement
with King County for the Nelsen Side Channel Project in the
amount of $250,000.00.
- Authorize the Mayor to accept the CWM Grant Agreement
with King County for the Gilliam Creek, Riverton Creek and
Nelsen Side Channel Projects in the amount of $390,000.00
(coming to the City).
- Authorize the Mayor to accept the SRFB Grant Agreement
with the Washington State Recreation & Conversation Office
for the Nelsen Side Channel Project in the amount of
$100,000.00 (local match $17,750.00).
- Authorize the Mayor to sign a contract with BHC Consultants
LLC for plan review and inspection services in the amount of
$150,000.00.
- Authorize the Mayor to sign a contract with Reid Middleton
for structural plan review in the amount of $150,000.00.
- An ordinance amending TMC 11.08 Right -of -Way Permits.
PUBLIC HEARING
An ordinance vacating right-of-way within the City of Tukwila
dedicated for street purposes, generally described as unnamed
right-of-way in the 14000 block of Interurban Avenue South
located east of Interurban Avenue South and west of the
Duwamish River. (George Long)
UNFINISHED BUSINESS
- Tax Levy Legislation:
- An ordinance levying the general taxes for the City of
Tukwila in King County for the fiscal year commencing
January 1, 2023, on all property, both real and personal, in
said city, that is subject to taxation for the purpose of
paying sufficient revenue to carry on the services of the
several departments of said city for the ensuing year, with
an excess property tax levy for the purpose of paying debt
service on the City's Unlimited Tax General Obligation
Bonds issued in 2016 and 2019, as required by law.
- An ordinance increasing the City of Tukwila regular levy
from the previous year, commencing January 1, 2023, on
all property, both real and personal, in compliance with
RCW 84.55.120.
- Budget Legislation:
- An ordinance adopting the 2023-2024 Biennial Budget.
- A resolution adopting the 2023-2028 Financial Planning
Model and Capital Improvement Program for general
government and the City's Enterprise funds.
- An ordinance amending the 2021-2022 Biennial Budget.
- B&O (Business & Occupations) Tax Legislation
- A resolution authorizing interfund loan for fire engine.
- An ordinance vacating right-of-way within the City of Tukwila
dedicated for street purposes, generally described as
unnamed right-of-way in the 14000 block of Interurban
Avenue South located east of Interurban Avenue South and
west of the Duwamish River. (George Long)
- A resolution updating Fire Permit Fees.
NOVEMBER 28
128