HomeMy WebLinkAboutReg 2022-10-17 Item 7C - Reports - City Administrator / 2022 3rd Quarter Work Plan UpdateTO:
City of Tukwila
Allan Ekberg, Mayor
Mayor's Office - David Cline, City Administrator
The City of oportunity, the community of choice
Mayor Ekberg
Councilmembers
FROM: David Cline, City Administrator
DATE: October 12, 2022
SUBJECT: City Administrator's Report
The City Administrator Report is meant to provide the Council, staff and community an update on
the activities of the City and on issues that concern Tukwila. Please let me know if you have any
questions or need additional information about any of the following items.
Intergovernmental Update
• AWC Housing Solutions Committee: Mayor Ekberg participated in an Association of
Washington Cities (AWC) Housing Solutions Committee meeting on September 27.
• Mayor's Reception: Mayor Ekberg joined the Mayors from Burien, SeaTac, Normandy Park
and Des Moines to provide "State of the City" presentations at the Seattle Southside Chamber
of Commerce Mayor's Reception on September 28. The Port Commission also provided a
"State of the Port of Seattle" presentation at the event.
• King County City Managers/City Administrators Meeting: City Administrator Cline and
Deputy City Administrator Bianchi participated in the monthly King County City
Managers/City Administrators meeting on October 5. The meeting included a legislative
update from the Association of Washington Cities, a presentation about the International
City/County Management Association (ICMA) Local Government Management Fellowship, a
roundtable discussion about recission of State Emergency Orders and Budgets, an update
from Sound Cities Association and an update from WCMA/ICMA.
II. Community Events
• Stewardship: Green Tukwila is gearing up for a big planting season. Understory shrubs and
young trees will be delivered to multiple sites across Tukwila over the next few weeks.
Volunteer opportunities are live on the website, posted at the Tukwila Community Center and
in the parks system. This year Green Tukwila is hosting Duwamish Alive, Green Tukwila Day and
two work parties at Riverton Park.
• Tree Giveaway: The City of Tukwila has partnered with King Conservation District, to offer a
Tree Giveaway to Tukwila residents to plant on private property to help increase tree canopy.
Apply by October 31. More information is available at www.tukwilawa.gov/tree-giveaway.
Tukwila City Hall • 6200 Southrenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov
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City Administrator's Report
October 12, 2022
Page 2
III. Staff Updates
Public Safety
• Meeting with Congolese Integration Network: On October 3 Chief Dreyer held an
introductory meeting with the staff at Congolese Integration Network (CIN) to build
relationship between the organizations. CIN is involved with the local Congolese immigrant
community and focuses on relationships, trust building and supporting newly arrived
immigrants.
• Sound Transit Light Rail: On October 5 Chief Dreyer met with Sound Transit to discuss issues
at the TIB Light Rail Station. That same day he, with the help of Officer Wollan, Senior
Manager Hixson, and the Public Works staff, went to the station and worked diligently to
clean up areas on and around stairs.
• Meeting with Westfield Southcenter Management: On October 7 Chief Dreyer and Deputy
Chief Lund met with Westfield Southcenter Mall management to discuss safety concerns.
Project Updates
• 42nd Avenue S Bridge Replacement: The design for the 42nd Avenue S Bridge Replacement
continues toward the 30% mark which is expected in early 2023. TranTech Engineering design
staff continues to research stormwater treatment options as the Washington Department of
Ecology has released new stormwater treatment guidelines. Hand dug soil samples have
been taken to test the soil infiltration rate. The results of the samples will indicate what type
and how big the stormwater treatment facilities will need to be.
• Economic Development Plan Outreach: Economic Development staff are attending the City
Boards, Commissions and Committee meetings to receive input on the economic
development plan. On October 5 they also had a table at the Tukwila Village farmers' market.
Boards, Commissions and Committees
Applications are currently being accepted and are due by November 15, 2022
• Arts Commission: The next meeting is scheduled for October 26, 2022.
2 Resident position terms expire December 31, 2022.
No vacancies.
• Civil Service Commission: The next meeting is scheduled for October 20, 2022.
No terms set to expire in 2022.
No vacancies.
• COPCAB: The next meeting is scheduled for October 13, 2022.
1 Business Representative position term expires December 31, 2022.
1 Resident position term expires December 31, 2022.
1 School District Representative position term expires December 31, 2022.
VACANT: 2 Resident positions, 1 School District Representative and Student Representative.
Phone: 206-433-1800 • Email: Mayor@TukwilaWA,gov • Website: TukwilaWA.gov
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City Administrator's Report
October 12, 2022
Page 3
• Equity & Social Justice Commission: The next meeting is scheduled for November 3, 2022.
1 City Employee position term expires December 31, 2022.
1 Education/Community position terms expires December 31, 2022.
2 Community Representative position terms expire December 31, 2022.
VACANT: 1 Community Representative. 1 application has been received.
• Human Services Advisory Board: The next meeting is scheduled for October 25, 2022.
1 Medical/Health position term expires December 31, 2022.
1 School District Representative position term expires December 31, 2022.
1 Resident position term expires December 31, 2022.
VACANT: 1 School District Representative and 1 Business Community Representative.
• Library Advisory Board: The next meeting is scheduled for November 8, 2022.
4 Resident position terms expire December 31, 2022.
VACANT: Student Representative.
• Lodging Tax Advisory Committee: The next meeting is in the process of being scheduled.
All positions are 1 -year terms.
VACANT: 1 Business Collecting Tax Representative and 1 Funded by Tax Representative.
• Park Commission: The next meeting is scheduled for October 12, 2022.
2 Community position terms expire December 31, 2022.
VACANT: 1 Community Representative and Student Representative.
• Planning Commission: The next meeting is scheduled for October 27, 2022.
2 Resident position terms expire December 31, 2022.
No vacancies.
Phone: 206-433-1800 • Email: Mayor@TukwilaWA,gov • Website: TukwilaWA.gov
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114
2022 Workplan
Goal 1
Task # Task Name Task Description Comm.
Dept. Q1 Update Q2 Update Q3 Update
Goal 1- A community of inviting neighborhoods and vibrant business districts
Prepare for future growth with regional and local investments
Infrastructure improvements, planning and development code updates, deployment of community technology resources
1
Tukwila International Boulevard Zoning
Review/Update
Review prior work and present options (2017)
PCD
DCD
Internal review of Placemaker's draft code,
incorporating policy direction from the Housing Action
Plan.
On hold due to staffing constraints.
Work on this will restart after the Comp Plan Update is complete.
2
TMC Updates - Housekeeping, Land Use Fees,
Building Codes
Review and update codes to clarify, streamline and
address state mandates (2022)
PCD
DCD
PCD forwarded these changes to the PC for review and
recommendation.
Planning Commission forwarded a recommendation back to the
Council.
The housekeeping changes were adopted by Council. PCD tabled the
ordinance streamlining zoning code amendments. Rental housing and
permit fee resolutions will go to Council Q4.
3
Boeing Access Station
Coordinate with Sound Transit and other stakeholders to
ensure station continues to be included in phasing
DCD/MO/
AS
No Action.
No Action
No Action
4
1-405 Bus Rapid Transit (BRT) Updates
Plan for inline BRT station connecting TIBS to the north
and possibly the south
DCD
No Action.
No Action
No Action
5
Comprehensive Plan Update
Begin work to update Comp Plan, due mid 2024 (2022)
PCD
DCD/PW/E
D/PR
Preliminary development of plan updates needed and
public engagement plan.
Began briefings to Council and Planning Commission.
Applied for state grants to assist with the update, wrote Hazelnut
article, put email sign up on website, attended Bark in the Park event
6
S 140th St Intersection Improvements
Design & construct a new traffic signal at TIB/S. 140th St.
(Grant dependent) (early 2000s)
TIS
PW
On hold until future traffic analysis completed.
On hold. Dependent on traffic analysis and grant availability
On hold. Dependent on traffic analysis and grant availability
7
Allentown Truck Reroute EIS and Outreach
Analyze options and Identify alternate ingress/egress for
BNSF facility (1997)
TIS
PW
Hired EIS Project Director in 01. RFQ for consultant
selection opens in Q2. Monthly meetings with
Allentown community ongoing.
RFQ was published and no responses were received. Staff
identifying potential next steps for Council's consideration.
EIS contract scheduled to be signed in Q4.
8
Water Reservoir and Pump Station
Design and construct additional 2.5 million gallons of
water storage at a single site or two different TBD sites.
(2016)
TIS
PW
Planned feasibility study for Q2.
Looking for suitable properties.
Looking for suitable properties.
9
West Valley Highway (1405 to Strander) Project
Construct non -motorized and street improvements within
the right-of-way (2016)
TIS
PW
Construction began in March 2022.
Construction started and ongoing.
Construction ongoing.
10
S 152nd Waterline Extension
Design and construct 1,600 LF of 10" and 150 LF of 8"
ductile iron waterline along S. 152nd Street. (2010)
TIS
PW
Design contract awarded in 01.
Design is ongoing.
Design is ongoing.
11
42nd Avenue South Bridge Replacement
Construct replacement for existing bridge, which was
built in 1949 and functionally obsolete. (2017)
TIS
PW
Project fully funded in 01 through the Move Ahead WA
State Transportation Package. Council adopted
location of 42nd Bridge Replacement on March xx, for
new bridge to be replaced in same location. Design is
ongoing.
TS&L report is submitted to the state and is approved. Design is
progressing.
Design is ongoing.
12
Transportation Element Comp Plan
Update the Transportation Element of the Comp Plan
(2021)
TIS
PW
Plan to award consultant contract in Q2.
Consultant contract awarded.
Ongoing.
13
Surface Water Comprehensive Plan
Update the Surface Water Element of the Comp Plan
(2021)
TIS
PW
Consultant contract awarded in Q4 2021. Completed
Receiving Waters Assessment.
Ongoing.
Ongoing.
14
Water Comprehensive Plan
Update the Water Element of the Comp Plan (2021)
TIS
PW
Submitted Plan to City planning department for SEPA
review in 01.
Under review.
Under review
15
Sewer Comprehensive Plan
Update the Sewer Element of the Comp Plan (2021)
TIS
PW
Submitted Plan to City planning department for SEPA
review in Q1.
Under review.
Under review
16
Geographic Information Systems Utilities
Inventory
Complete GIS inventory of surface water, water, and
sewer infrastructure to establish as -built drawings of the
public systems. (2002)
TIS
PW
Part-time staff contract extended to provide as-builts
for PW. 85% of Electronic AsBuilts have been added to
Laserfiche and GIS
Progress is being made. Ongoing.
Progress is being made by staff scanning as-builts. New consultant
coming onboard. Consultant contract to be awarded in Q4.
17
Gilliam Creek Fish Barrier Removal
Construct fish passage improvements at the existing flap
gate to restore salmonid habitat. (1998)
TIS
PW
Applied for grants for project design in 01. Plan to
award a design contract in Q2.
Received grants. Project design started in Q2.
Design is ongoing. Awarded $250,000 in grant funding from King County.
18
Levee Certification /Green River Corridor
Reconstruct the Tukwila 205 Levee to provide 500 year
level flood protection and obtain levee certification.
(2013)
TIS
PW
Levee Project Manager continuing conversations with
Army Corps of Engineers.
Army Corps of Engineers conducted a site visit and moving forward
with assessment.
Army Corps of Engineers finished their report and are working on next
steps.
19
Nelsen Side Channel
Create a salmon rearing habitat side channel by
connecting a segment of historic river channel with the
Green River. (2016)
TIS
PW
Applied for grants for project design in 01. Plan to
award design contract in Q2 or Q3.
Applied for grants in Q2. Team has started selecting the consultant
through Request for Proposal (RFP) process.
Awarded $100,000 in grant funding from King County.
20
Central Business District Water/Sewer Projects
Construct infrastructure improvements in CBD
TIS
PW
Construction completed on lift stations #4 & #12 in 01.
Construction on lift station #2 ongoing
Lift station #2 is ongoing.
Lift Station #2 construction complete. Closeout in progress.
21
Storm water Quality Retrofit
Provide, design, and install water quality testing and
improvements at selected drainage locations.
TIS
PW
Project design is ongoing.
Ongoing.
Awarded $1,176,341 in grant funding from Department of Ecology.
Design is ongoing.
- Administrative Services
-BD - Dept of Community Development
ED - Economic Development
FIN - Finance
FD - Fire Department
MC - Municipal Court
MO - Mayor's Office
PD - Police Department
PR - Parks Recreation
PW - Public Works
X022 Workplan
Goal 1
cask #
Task Name
Task Description
Comm.
Dept.
Q1 Update
Q2 Update
Q3 Update
urture safe and flourishing neighborhoods
Public Safety/First responder services, park and recreation innovation and accessibility, traffic and pedestrian safety public art
22
Teen & Senior Center Siting & Design
Present options for final siting decision; fund and initiate
design process. (2020)
CSS
AS/PR
Staff presented siting options to the Council; currently
in deliberations.
Staff presented siting options to the Council; currently in
deliberations.
Staff recommending pausing project during coming biennium, while still
identifying potential grant and philanthropic partners. Seeking Council
direction during budget process.
23
Online Portal of Historical Records
Digitization, redundancy and online access to Tukwila's
paper historical records. (2019)
AS
Two binders of Tukwila news articles (from 1996) were
scanned by a City staff person on light duty. Articles of
historical significance were imported to the Digital
Records Center, including review and enhancements of
images.
A number of historic documents have been digitized as well as
news articles from the 1980s through 2022 and "The Grapevine"
newsletters from 1977 through 1997.
We started photographing historic records stored in the vault at City
Hall. Communication with the State Archives for a preliminary appraisal
of records the State would be interested in taking into their custody.
Created directories by year(s) of historical articles with news of the City
and articles about businesses in Tukwila.
24
Tukwila Technology Digital Equity Initiatives
Plan WiFi build out and implement innovative solutions
(2017)
F&G
AS
Grant opportunities to build out municipal CBRS
network have been unsuccessful. Working w/
Astound (formerly Wave) to create a digital equity
partnership.
Working on broadband partnership with internet service provider
(ISP). Targeting enhanced ISP diversity and additional providers
near TIB.
A new ISP is working on expanding their residential presence in Tukwila.
Renewed franchise agreement is in work.
25
Cold Weather Shelter
Plan temporary cold weather shelter strategy (2022)
CSS
AS/PD
Staff made preliminary plans to be able to open a cold
weather shelter in the future. Emergency
Management will be looking holistically at sheltering
during 2022.
Staff made preliminary plans to be able to open a cold weather
shelter in the future, which can be transferrable to a heat -related
shelter. Emergency Management will be looking holistically at
sheltering during 2022.
Continued development of a shelter operations plan including
identifying staff, augmenting shelter equipment and supplies, and
development of a shelter operations exercise to be conducted in 2023
26
Rental housing licensing and inspections
Administer rental housing registration and inspection
program (2010)
PCD
DCD
Staff is processing 2022 license renewals and has
resumed inspections.
Staff is pursuing overdue renewals and performing 2022
inspections.
Staff is conducting courtesy inspections at a troubled complex,
completing rental inspections, pursuing enforcement actions
27
Code Enforcement
Enforce community standards in all neighborhoods
PCD
DCD
Complaint based code enforcement is continuing along
with proactive enforcement of unpermitted
construction and critical area violations.
Complaint based code enforcement is continuing along with
proactive enforcement of unpermitted construction and critical
area violations.
Complaint based code enforcement is continuing along with proactive
enforcement of unpermitted construction and critical area violations
28
Tukwila South Development Agreement
Monitor thresholds and evaluate any development
proposals for consistency (2009)
DCD
No Action.
No Action.
Processing an application for preliminary plat extension, discussing
vesting issues
29
Wadajir Development Agreement
Negotiate agreement for cooperative housing
development on TIB (2020)
PCD
ED
Presented issues to Council on 3/21/22. Presented
parking recommendation to PCD on 3/21/22.
Presented parking recommendations to Council on 5/9/22. Will
return to Council with additional information in Q3.
Requested Forterra to provide answers to Council questions, primarily
related to parking. Will return Forterra is ready to proceed.
30
Fire Code Update
Review and propose updates to Fire Code with a focus on
regional consistency. (2022)
CSS
FD
Review of code process for region and data collection
started during Q1.
Continuing code review and meeting with regional partners
regarding joint code sustainability.
Stakeholders met during Q3, approval of new fire code fees during Q4
through City Council action.
31
School Zone Cameras Pilot Project Implementation
Monitor, analyze, and report on program efficacy and
results
CSS
PD/MC
Update presentation scheduled for CSS on 4/11/22.
The program is working as intended and reducing the
number of speed violators during designated school
hours. MC - Provide an up to date snapshot of court
processes related to school zone photo enforcement
infractions filed with the court.
There were 1028 speeding violations in the 2nd quarter, which is
on par with what we saw in the 1st quarter of the year. As seen by
the violation tracking prior to the automated cameras being in
place, the trend shows that the cameras continue to reduce
speeding in the school zone.
We were able to conduct a full assessment of violations during the 2021 -
2022 school year. Significant declines in violation were seen, as a result
of the program. The PD brought the information before Council with a
proposal to install two sets of school zone speeding cameras on 42nd to
accommodate the zones from the High School south to be inclusive of
Thorndike Elementary. The proposal was approved.
32
ABLE Project - Intervention program
Complete Police Officer certification in ABLE (Active
Bystandership for Law Enforcement) program
PD
Program is moving forward. Working on meeting
requirements: obtain two recommendations from
community organizations vouching for the
department's sincerity of self-improvement in general
and in ABLE in particular; once community letters have
been submitted, letters of the City's and Department's
commitment to the program will need to be
submitted.
ABLE has been delayed due to staffing shortage as the program
requires assigning staff to manage the program. We plan to be
back on track by the 4th quarter.
ABLE continues to be delayed due to staffing shortages; however, we
have begun the process of seeking community stakeholder letters of
support for the program. Our plan is to move forward in the fourth
quarter.
33
Co -Responder Pilot Program
Assess pilot program to determine long term viability
(2020)
CSS
PD
Discussions started in first quarter. Details will be
finalized in second quarter, to plan for the end of the
pilot time -period in August. Program has seen
considerable success in providing resources to those in
need.
Program continues to provide much needed assistance to
community members in crisis. The end of the pilot program and
agreement with Sound Health was scheduled for August.
However, the department has negotiated an extension through the
end of the year that will allow us to address the continuance of the
program in conjunction with the 2023-2024 budget cycle.
The Co -Responder program continues to be a vital part of the services
that are being provided to the community. To continue the program
during the 2023-2024 budget cycle, the Department is recommending
to continue the program as a pilot program and fund it using State
Seizure funds. Although this is not something we will be able to do for
the program permanently, it helps the City cover the service need while
taking into consideration the potential shortfalls of the 2023/2024
budget. Additionally, in the fourth quarter we are applying for a grant
that may allow us to add an additional Co -Responder.
AS - Administrative Services
DCD - Dept of Community Development
ED - Economic Development
FIN - Finance
FD - Fire Department
MC - Municipal Court
MO - Mayor's Office
PD - Police Department
PR - Parks Recreation
PW - Public Works
2022 Workplan
Goal 1
Task #
Task Name
Task Description
Comm.
Dept.
Q1 Update
Q2 Update
Q3 Update
34
Police Department 5 -year Strategic Plan
Create 5 -year Strategic Plan including community
volunteer committee
CSS
PD
PD members have been identified to be on the
committee. Solicitation for community members to be
on the committee have been posted on social media.
Plan development to begin in 2nd quarter.
The five-year strategic plan has been delayed due to staffing
shortage and pending data collection. We are now back on track
and will be moving forward in the third quarter. We have posted
volunteer positions for community members to participate as part
of the planning committee. Interviews for the volunteer position
will take place third quarter with subsequent planning to follow.
The PD has vetted the volunteers that applied for the five-year strategic
plan committee. We will be utilizing a committee to include the
community volunteers and PD staff as we begin meeting in the fourth
quarter to put in motion the Strategic Plan.
35
Emergency Management
Establish Emergency Management Plan that identifies
key staff for EOC operations and training for that staff
CSS
PD
Primary EOC responders have been identified and
training is scheduled.
Both planning and training are on track. Emergency Management
held a table -top exercise in June for identified staff.
Both plan and training are still being organized with hopes of being
ready to move forward at the first of the year.
36
Municipal Arts Plan - Strategic Plan Update
Update 2017 Municipal Arts Plan (2022)
CSS
PR
Currently working with a consultant to finalize plans
and establish a schedule.
Still negotiating contract scope and schedule.
Contract is signed with public art consultant. Visioning work will begin
with the September 28 Tukwila Arts Commission meeting.
37
Park User Plan
Address user/park rule enforcement concerns (2021)
CSS
PR/PD
Staff will present to CSS early in the 2nd Quarter.
Presented to CSS in April. Monitoring situation and staff will follow
up as necessary.
Assess season findings and adjust with input from Parks commission,
parks maintenance and PD.
38
Park Improvement Projects
Plan & implement park improvements
CSS
PR
Staff are working to implement park improvement
projects as identified in the 2020 Pros Plan.
ADA accessibility and safety improvements were made at Foster
dog park. The S 116th property was graded and fenced for safety
and better sitelines. The gazebo replacement was completed at
Tukwila Park.
Conducted 4 "see you in the park events" to gauge needs of community
in order to plan Biennium budgeting for 23/24 projects within the PROS
Plan. Including grant funding possibilities
39
Tukwila Pond Master Plan Adoption
Present Master Plan for final adoption (2020)
COW
PR/DCD
The Tukwila Pond Master Plan was Adopted by
Resolution on March 7, 2022.
Completed.
Completed.
40
S 131st Drainage Improvements
Design and replace a culvert, construct other
improvements to prevent flooding of Southgate Creek
(2016)
TIS
PW
Plan to apply for grants for project design in Q2. Plan
to award design contract in Q2 or Q3.
Applied for grants in Q2; the team has started selecting the
consultant through RFP process.
Consultant contract awarded but work contingent on securing grant
funds. Project on pause pending Council direction and funding plan
41
Macadam Rd S water upgrade and sidewalk
improvements
Construct waterline and sidewalk improvements between
S. 144th St and Southcenter Boulevard (2010)
TIS
PW
Construction started February 2022.
Construction is ongoing and making good progress.
Construction complete. Project closeout in progress.
42
S 144th Street Bridge Sidewalks
Design of pedestrian improvements to the S 144th St.
bridge. (Grant dependent) (2012)
TIS
PW
Plan to apply for grants for project design Q2- Q4.
Project is grant dependent. Staff applied for grant funding in Q2.
$500,000 in grant funding awarded by PSRC to begin design in 2026.
43
S 152nd Safe Routes to School
Install curbs, gutters, and sidewalks on both sides of S.
152nd St. (Grant dependent) (2012)
TIS
PW
Design contract awarded 01.
Design started.
Design ongoing.
44
ADA Improvements
Construct ADA compliant upgrades to City infrastructure
in conjunction with the City's developed plan.
TIS
PW
Design contract awarded Q1.
Ongoing.
ADA construction ongoing as part of the Overlay project.
45
Overlay & Repair
Preserve and maintain the street structure in a safe and
usable state by resurfacing.
TIS
PW
Design contract awarded 01.
Overlay contractor began construction in July.
Construction ongoing for 2022.
46
Bridge Inspections
Ongoing program of bi-annual inspections to identify
safety or repair needs of 23 bridges in Tukwila .
TIS
PW
Inspections scheduled for Q3.
Ongoing.
Inspections started in Q3 and will be completed by Q4.
- Administrative Services
-RED - Dept of Community Development
ED - Economic Development
FIN - Finance
FD - Fire Department
MC - Municipal Court
MO - Mayor's Office
PD - Police Department
PR - Parks Recreation
PW - Public Works
2022 Workplan
Goal 2
ask #
Task Name
Task Description
Comm.
Dept.
Q1 Update
Q2 Update
Q3 Update
Goal 2 — A solid foundation for all Tukwila residents
Engage community and identify unmet needs
Engaging hard -to -reach communities, predicting and adapting social service needs as growth continues, city internships and job shadow program, apprenticeship promotion, homelessness prevention, school district engagement
1
Internship/Job Shadow &
Apprenticeships Program
Summer high school internship and job shadow program.
(2018)
AS
The City will offer a limited number of high school
internships in 2022. Advertising and hiring process will
occur in Q2.
The City will host three high school interns this summer, beginning July
11.
Program complete for the year.
2
RASKC (Regional Animal Control
Services of King County)
Engagement and collaboration with the agency that
provides animal control and pet licensing for the City.
(2010)
AS
In-person pet licensing services resumed on March 2 and a
total of 6 pet licenses were issued/renewed during that
month. In addition to in-person pet licensing services,
support was also provided to customers over the phone on
how to access services remotely. On-going collaboration
with RASKC to promote and encourage pet licensing in
Tukwila.
In-person pet licensing services continue to be provided at a steady
pace. A monthly automated call system was implemented to remind pet
license holders in Tukwila to renew their existing licenses. The "2022
License for Love" pet licensing campaign ran from April 1 through June
30. This promotion waived all pet owner late fees for expired licenses in
effort to encourage pet licensing and safety.
In-person pet license services have gradually increased since the
launch of the automated call system for pet license renewals. A total
of 13 pet licenses were issued/renewed during this quarter. The
"Hot Dogs are Not Cool" posters were displayed at the City Clerk's
front counter and City Hall lobby to remind pet owners to keep their
pets safe during the hot weather months.
3
Connect residents to social services
Ongoing provision of human services funds and
leveraging of partnerships on behalf of residents (non-
COVID related).
AS
The City distributed $8,080.77 in non-Covid assistance to
residents. $5,848 was for rental assistance and $2,232.77
in utility assistance.
The City distributed $25,719 in non-COVID assistance to residents in Q2.
$4,341 was for utility assistance and $21,378 was for rental assistance,
with $15,551 of the rental assistance coming from HB 1406 funds.
The City distributed $16,503 in non-COVID assistance to residents in
Q3. $1,731 was for utility assistance and $14,771 was for rental
assistance, with $3,600 of the rental assistance coming from HB
1406 funds
4
Distribute COVID response funds per
Council's amended 2022 budget
Provide rent and utility assistance to residents impacted
by COVID. (2021)
AS
The City distributed $19,077.23 in Covid-related rental and
utility assistance; $18,570 for rental assistance and
$507.23 in utility assistance to community members
impacted by Covid.
The City distributed $93,043 in COVID-related rental and utility
assistance; $82,507 for rental assistance and $10,536 in utility
assistance. Funding for this effort comes from Federal ARPA funds.
The City distributed $64,180 in COVID-related rental and utility
assistance; $63,421 or rental assistance and $759 in utility
assistance. Funding for this effort comes from the Federal ARPA
funds.
5
City of Tukwila Leadership Initiative
Program (formerly Community
Connectors)
Program to elevate and support community leaders from
groups historically underrepresented in civic process.
(2021)
CSS
AS
Staff presented to the Equity and Social Justice
Commission in 01 and will present the new program to
the Council in Q2.
Staff presented the new program to the City Council in Q2. Efforts
underway to recruit new cohort.
Staff reengaging with the Advisory Committee to retool recruitment
efforts.
6
Tukwila Technology Digital Equity
Initiatives
Plan WiFi build out and implement innovative solutions
(2017)
F&G
AS
Grant were not awarded for CBRS projects. Working on
developing a partnership w/ ISPs to extend Wi-Fi.
Working on broadband partnership with internet service provider (ISP).
Targeting enhanced ISP diversity and additional providers near TIB.
A new ISP is working on expanding their residential presence in
Tukwila. Renewed franchise agreement is in work.
7
Policy Discussion around Tiny House
Villages
This recent approach to homelessness is not specifically
addressed in our zoning code. (2022)
PCD
DCD/FD/
PW
LIHI proposal for 2 tiny house villages discussed at PCD on
3/21 and COW on 3/28. Staff and LIHI have begun
development of Memorandums of Agreement for the
sites.
Memorandum of Agreements (MOA) were presented to PCD and full
Council for review and modification. LIHI began outreach to neighbors.
Council supported the Mayor signing the MOAs.
Community Advisory Committees are meeting monthly, both MOAs
have been signed, Miracle Village site is scheduled to open October
20, Riverton Park Village Mid -November
8
Trusted Community Partner Network
Monitor and assess partnership opportunity, which is
sponsored by the Port of Seattle and the Seattle
Metropolitan Chamber of Commerce and intended to
provide navigators to help small businesses with
recovery.
PCD
ED
Port and Seattle Chamber are developing the program.
Staff participated in meetings convened by the Port.
The program is being renamed Community Business Connectors and
anticipated to be operational in Q4.
The Port and Seattle Chamber conducted an RFQ process and
selected the Community Business Connectors. Program will start in
Q4.
9
COVID Testing Site
Monitoring operation of Tukwila COVID testing site.
(2020)
FD
Daily reporting of results provided to Fire Administration
during 01.
Daily reports continued throughout Q2.
Daily reports continued throughout Q3.
10
COVID Mobile Vaccination Teams
Standing up vaccination teams when needs arise (2021)
FD
No mobile vaccination events held during 01.
No mobile vaccination events held during Q2.
No mobile vaccination events held during Q3.
11
Utility Discounts
Provide discounts to qualifying low income/senior
customers; additional support provided through Human
Services after review.
FIN/AS
Finance and Human Services continue to partner on
assisting residents with utility assistance. Staff distributed
$2,740 in utility assistance in 01, $507.23 for residents
impacted by Covid and $2,232.77 to residents not
impacted.
Finance and Human Services continue to partner on assisting residents
with utility assistance. Staff distributed $14,877 in utility assistance in
Q2, $10,536 for residents impacted by COVID and $4,341 to residents
not impacted.
Finance and Human Services continue to partner in assisting
residents with utility assistance. Staff distributed $2,490 in utility
assistance in Q3, $759 for residents impacted by COVID and $1,731
to residents not impacted.
AS - Administrative Services
DCD - Dept of Community Development
ED - Economic Development
FIN - Finance
FD - Fire Department
MC - Municipal Court
MO - Mayor's Office
PD - Police Department
PR - Parks Recreation
PW - Public Works
2022 Workplan
Goal 2
Task #
Task Name
Task Description
Comm.
Dept.
Q1 Update
Q2 Update
Q3 Update
12
Court Programs
Develop and/or expand programs including DV MRT, DV
MRT -Spanish, Teen Court, Evening Courses, MRT)
MC
DV MRT expansion still under consideration including
adding a DV MRT Spanish session; Teen Court - The intern
from the Skill Bridge program is looking into creating a
Teen Court for Tukwila. Meetings with the Parks
Department, faculty from Foster High School, and other
Teen Court program facilitators are taking place to see the
best approach for Tukwila. In addition, the intern
attended the Youth Court Conference last month to gain
insight on the program.
The court's DV MRT program has been expanded to include a Spanish-
speaking group and currently has 4 active participants. The Skill Bridge
intern is actively working on marketing materials for the Youth Court
program.
No change from Q2
13
Unified Payment (UP) Program
Expand program to include participation of the municipal
courts in Pierce County
MC
Meeting with a few of the Pierce County Courts of Limited
Jurisdiction took place last month where we discussed the
UP Program. A 4/15/22 meeting is scheduled for further
discussion with one of the courts.
Met with a few Pierce County courts and they are currently reviewing an
MOU to join the program.
No change from Q2
14
Future of School Resource Officers
Dialogue with District, Foster and Showalter Students
around future of program. (2020)
CSS
PD
Met with district, schools, students and parents.
Conversations are still taking place with the use of UW
staff to help facilitate conversations with stakeholders.
The PD has been involved with several listening sessions with students,
family, school staff, and community regarding the School Resource
Officer (SRO) program. We are currently working with the school district
and students to draft a revised agreement on what the program will look
like moving forward. Regardless if an agreement is reached, current
staffing shortages may not allow for the PD to staff SROs at the
beginning of the school year in September. We are looking at the
priorities of the community to make that determination.
The PD is still working with the School District on putting together an
agreement for having School Resource Officers in the Schools. The
PD will be ready to work with a modified SRO schedule, once we
hear back from the school district. The modified schedule for SRO's
would still have them assigned to a Patrol shift, but when staffing
allows, spend time in the schools. Once staffing is back up, we
would then put both SRO's back in their roles full-time at the
schools.
15
Summer Engagement & Enrichment for
Kids (SEEK grant)
Provide expanded recreation program opportunities and
scholarship funding for youth and teens. (2021)
CSS
PR
Staff have developed a variety of summer programs for
youth. Scholarships are available for program participants,
and there are also several free and low cost programs
available. Info is available on the website:
https://www.tukwilawa.gov/SummerFun.
Ongoing as noted in Q1 update. Funding supported three program
areas: 1) Funds were utilized to reduce camp fees which has led to more
Tukwila residents participating in summer camp programs than in any
previous year. 2) Funds were also used to establish the Tukwila Outdoor
Experience program for 10-14 year-olds. This program provides a
variety of outdoor experiences including hiking and rock climbing clubs,
as well as opportunities to visit regional parks and trails. 3) Funds
supported contract work with Partners In Employment and the
Bhutanese Community Resource Center for youth environmental
restoration and stewardship activities at Tukwila Park and Cascade View
Park.
All 3 program areas are now completed. Final report and
reimbursement request is being submitted to AWC in early October.
1) 590 Camp Tukwilly scholarships were given to Tukwila Residents
and 302 sports camp scholarships were given out. Total scholarships
given $130,590. 2) 131 kids went on 18 different adventures around
the Puget Sound including state parks, zoos, hiking and rock
climbing. 3) 62 youth participated in the Bhutanese Community
program and 29 youth participated in 993 hours of work and
education in the Partner in Employment program.
16
Senior & Veteran levy funding
implementation
Provide expanded recreation and engagement
opportunities to Tukwila seniors with 2022 funding
allocation (2019)
CSS
PR
Funds have been used for the following: Veteran's Special
Events, Senior Large Special Events, Senior Field Trips,
Senior Instructors (arts and fitness), and Veteran's Free
Fitness Passes.
Funds continue to be used to support social engagement activities and
events for Seniors and Veterans.
Funds continue to be used to support social engagement activities
and events for Seniors and Veterans. Seniors and Veterans have
participated in a boat cruise, Mariners Game, lunches and other
activities.
- Administrative Services
-BCD - Dept of Community Development
ED - Economic Development
FIN - Finance
FD - Fire Department
MC - Municipal Court
MO - Mayor's Office
PD - Police Department
PR - Parks Recreation
PW - Public Works
.2D22 Workplan
Goal 2
ask #
Task Name
Task Description
Comm.
Dept.
Q1 Update
Q2 Update
Q3 Update
Leverage housing partnerships and collaboration
Housing Comprehensive Plan, Regional Affordable Housing Task Force, South King County Housing & Homelessness Partnership,
17
Minor Home Repair Program
Transition administration of the federal CDBG funded
program to another lead city; continue to provide minor
home repair assistance to qualified residents.
CSS
AS
Staff is currently working with SeaTac and King County to
transfer program administration of Minor Home Repair to
SeaTac. Tukwila has been the lead city for 19 years, and
participating cities agree it is time for another jurisdiction
to take the lead. A new Interlocal Agreement will come
before the Council soon to memorialize the transfer. Staff
spent 13 hours on Minor Home Repair in 01, all focused
on program administration.
The Council approved the MOU and SeaTac is now the lead city for
Minor Home Repair. Staff spent five hours on Minor Home Repair in Q2.
Staff spent seven hours on Minor Home Repair in Q3.
18
Explore County's Health through
Housing Program
Ongoing monitoring of and engagement with King County
on this program. (2021)
PCD
AS
The County is not currently looking in Tukwila for sites
associated with the Health Through Housing program.
The County is reconsidering Tukwila as a potential Health Through
Housing city. King County staff will present to Committee and Council in
Q3.
PCD recommending the County wait until early 2023 to engage with
the Tukwila community on Health Through Housing after the tiny
home villages have been online for a few months. County to return
to the full Council as agendas/schedules allow.
19
Implement Housing Action Plan
Zoning code changes, assistance programs, partnerships
with developers, monitoring of housing stock (2021)
PCD
DCD
We are reviewing ways to incorporate recommendations
into a new TIB zoning code.
On hold due to staffing constraints.
5 SKHHP cities have partnered to retain a consultant to develop a
database, online mapping system, and dashboard for monitoring
both regulated and unregulated affordable housing stock in South
KC.
20
Potential implementation of State
housing legislation
It looks like only ADU changes may be passed this year
(2022)
PCD
DCD
No housing changes were passed this session.
No housing changes were passed this session.
No housing changes were passed
21
Multi -family Tax Exemption
Update MFTE program to consider other neighborhoods
(2021)
PCD
ED
Council presentations are scheduled for Q2.
Presented recommendation to expand MultiFamily Tax Exemption
(MFTE) to TIB neighborhood. Will return with proposed ordinance in Q3.
Coordinating timing of MFTE for owner occupied, affordable units
with Forterra. Likely to return in 2023 01.
22
Tukwila Village Community
Development Association (TVCDA)
Position TVCDA for self sufficiency (2022)
PCD
ED
Staff coordinated revisions to the Sullivan Center lease and
proposed property management agreement.
Reached preliminary agreement with property owner on lease and
property management agreement. Approval scheduled for Q3.
TVCDA's insurance lapsed. Work on agreements will continue once
insurance is resolved. Approval scheduled for Q4.
23
Regional partnerships and meetings
See regional partnerships list - attached
ALL
Ongoing.
Ongoing.
Ongoing.
AS - Administrative Services
DCD - Dept of Community Development
ED - Economic Development
FIN - Finance
FD - Fire Department
MC - Municipal Court
MO - Mayor's Office
PD - Police Department
PR - Parks Recreation
PW - Public Works
2022 Workplan
Goal 3
Task #
Task Name
Task Description
Comm.
Dept.
Q1 Update
Q2 Update
Q3 Update
Goal 3 —A Diverse and Regionally Competitive Economy
Advance Tukwila's economic vitality
Economic Development Plan, regional infrastructure projects, business relationships
1
Transportation Demand Management
Perform outreach to increase use of alternate travel modes, assist
employers with commute trip reduction programs
T&I
DCD
The TDM team is continuing their outreach work with
employers and the public.
TDM outreach continues.
TDM has hired another staff member to assist with their outreach work.
2
Economic Development Plan
Create an economic development plan for the City (2022)
PCD
ED
Issued a Request for Qualifications seeking a consultant
to help create the plan.
Council approved consultant contract on 5/23/22.
Executed contract with Community Attributes. Started outreach though
City boards and commissions. Estimated completion now 2023 01.
3
Tourism Marketing
Lead and manage the City's tourism marketing program including
staffing the Lodging Tax Advisory Committee, coordinating
funding applications, and monitoring the tourism promotion area.
PCD
ED
2022 Contract with marketing firm executed.
Sponsorships wit several events approved. Partnering
with SSRTA on housing program at Starfire Sports.
Continued marketing the City through Experience Tukwila.
Executed sponsorship agreements for tourism promotion.
Continued marketing the City through Experience Tukwila.
4
Business Recovery from COVID-19
Monitor opportunities to support business recovery from the
pandemic, including use of ARPA funds. (2020)
PCD
ED
Monitored opportunities. Will return with
recommendations on ARPA funds later in 2022.
Monitored opportunities. Will return with recommendations
on ARPA as time allows, likely Q1 in 2023.
Monitored opportunities. Will return to Council in 2023 for direction on
ARPA funds.
5
Wayfinding Plan
Develop wayfinding plan for the city to attract visitors (2022)
PCD
ED
Presented concept to PCD. Issuing RFP in 2nd quarter.
No update.
Moving to 2023.
6
Port of Seattle Grant
Coordinate Port of Seattle economic development grant (2022)
PCD
ED
Communicated with Port. Scheduled for PCD approval in
Q2.
PCD approved application. Grant agreement scheduled for
Council approval July 18.
Grant contract executed with Port of Seattle. Implementation will be
through 2023.
A1S - Administrative Services
!WED - Dept of Community Development
ED - Economic Development
FIN - Finance
FD - Fire Department
MC - Municipal Court
MO - Mayor's Office
PD - Police Department
PR - Parks Recreation
PW - Public Works
2,022 Workplan
Goal 4
?Task #
Task Name
Task Description
Comm.
Dept.
Q1 Update
Q2 Update
Q3 Update
Goal 4 — A High Performing and Effective Organization
Ongoing innovation of organizational systems
Phase 1 of Public Safety Plan implementation, technology-based efficiencies, internal workforce diversity, employee development and professional growth process improvements, long term financial health, priority -based budgeting and performance measures, Equity Policy implementations
Public Safety Plan
1
Fire Station 51 & 52 Close out
Project close out documents and final council approval. (2016)
CSS
AS
Closeout paperwork being finalized.
Closeout paperwork being finalized.
Closeout paperwork being finalized.
2
Justice Center Close out
Project close out documents and final council approval. (2016)
CSS
AS
Closeout paperwork being finalized.
Closeout paperwork being finalized.
Closeout paperwork being finalized.
3
Public Works Shops Phase 1 and
Phase 2
Develop new facilities for public works shops, finish improvement of
Fleet & Facilities building, planning for phase 2. (2016)
TIS
PW
Phase 1 construction is ongoing. Phase 2 planning is
expected to begin in Q2.
Phase 1 construction substantial completion in June. Staff started
move -in in Q2. Phase 2 Requests for Qualifications (RFQ) is
advertised
Phase 1: Staff moving -in completed in Q3. Phase 2: Architect selected
and Test to Fit process has started.
Technology Based Efficiencies
4
JLARC* (*Washington State Joint
Legislative Audit and Review
Committee)
Required electronic data reporting requirements for Public Records
Requests. (2018)
AS
Departments have submitted their 2021 annual logs; Staff
are compiling additional data needed for calculating metrics.
Lengthy and complex annual public records request report for the
City submitted to JLARC to meet July 1 deadline.
Tracking of 2022 data is ongoing in preparation for next year's
reporting cycle.
5
GET -IT - Government Electronic
Technology Initiative for Tukwila
Digitization and online access to high -retrieval permit and land use
records for transparency and fulfillment of public records requests.
(2015)
AS
Annual incorporation of DCD Development and Land Use
permits was completed. Public Works As -Built project is
moving forward with 1,465 images migrated to the Digital
Records Center.
Public Works As-Builts project: On-going addition of drawings
previously scanned, with linking to GIS mapping (Phase 1).
Planning begun for Phase 2 (digitization of paper drawings):
Prepared and submitted an application for grant funds from the
State Archives. Fire Marshal's Office: Guidelines provided on
prepping files for digitization (focused on 4 different record series
at this time). EMO is being assisted with this work by staff on light
duty. A sample repository and file structure in Laserfiche was
developed for future uploading of FMO records. Configuration of
an automated workflow was developed to create thousands of
lead sheets to help streamline the work.
Public Works As-Builts project: City was awarded a grant from the
State Archives for $7,934.21 for digital imaging. Paper drawings are
being pulled and logged. A unique identifier is being added to each
drawing sheet. We have just begun to roll/box drawings for our
business partner to pick up upon execution of the grant contract. Fire
Marshal's Office: FMO staff continues to make great progress
prepping files, with the assistance of firefighters on light duty. The
first record series (HazMat Incidents) has been digitized, and our
business partner just picked up the first 4 boxes of the next record
series (Permits/Plans).
6
Permit review, maintenance of
TRAKiT software and permit status
reporting
Ongoing process improvements for online permit application and
electronic plan review system (2020)
PCD
DCD
Permit Center has worked through the backlog of permits.
Currently at an 8 weeks turnaround time but hopeful to be
able to successfully move to 6 weeks by mid second quarter.
The Permit Center was hoping to be able to move the review
deadline dates from 8 weeks down to 6 weeks but we are now
having staffing shortages again and this is not going to happen at
this time.
Permits are still taking about 8 weeks for larger/more complex
projects. New planning staff did not come onboard until the end of
the quarter and so have not yet affected the timeline.
7
GIS
Continue to build out Online GIS environment to support self service.
(2019)
F&G
AS
Ongoing.
Conducted proof of concept (POC) with new cost attainable
satellite GPS receiver for ARCGIS field maps and existing staff
provisioned cell phones and ipads, enabling the ability to capture
location within a centimeter to submeter accuracy. Assisting staff
leverage ArcGIS Online data w/ Microsoft PowerBi. Encouraging
staff engagement in virtual ESRI conference to further education
around GIS tools.
Supporting efforts for Phase II As -Built project, P&R Field maps, and
multiple PW projects to ingest updated and new GIS points. (DEA,
staff using arcGlSPro, Otak) Initiated development of public portal for
delivery of GIS data. Supported upgrade of asset management
system.
8
Microsoft / Office 365 Renewal
Complete renewal of Microsoft / Office 365 service. Ensure
provision is aligned to City requirements. Includes potentially
replacing micollab w/ teams integration. (2022)
F&G
AS
Working on refining the mix of licensing types to ensure staff
have appropriate tools while adding enhanced security
offering from Microsoft and maintaining current cost
allocation.
Microsoft renewal is scheduled for 4th quarter.
Microsoft Enterprise renewal is in the approval process.
9
Information Security
Enhance the risk posture to align to current environment, City Wide
Multi -factor Authentication, Automated insider threat assessments
and training, Security Event and Incident Management (SEIM)
analysis. (2022)
AS
Deployed insider threat tool with learning modules staff now
has insight on who needs additional training. City-wide
MFA is dependent of Microsoft renewal. Worked w/
Highline Collee Intern to define methodology and approach
to annual risk assessment. Working w/ vendors to get
quotes and penetration tests & SEIM analysis and response
services
Risk assessment completed. Security needs will be a component of
2023-2024 budget cycle. Foster High School intern with interest in
cyber security career path is join the team as an intern for the
summer.
Security assessment needs incorporated into the 2023/24 budget.
10
Tukwila Works
Reestablish Tukwila Works, an app and web based way for
community members to report non -emergency issues. Implement a
internal portal for staff to report problems w/ city facilities or assets.
(2017)
CSS
AS
Tukwila Works launched Q1, 2022. Tukwila works has direct
integration w/ Lucity. Deployment of employee portal for
city to report problems w/ city assets or facilities in Q2
Re -launched SeeClickFix as the engine behind Tukwila Works. Re-
configured the Lucity integration and dashboards as necessary.
Went live with Facility/Fleet (internal) See Click Fix.
Ongoing.
11
NeoGov Implementation
Implement new modules as a part of the overall ERP implementation.
(2021)
AS
Currently identifying which Neogov module to be
implemented next; performance evaluation module,
Perform, successfully launched in 01.
Participating in meeting with Central Square and Neogov to
identify integration needs.
Ongoing.
AS - Administrative Services
DCD - Dept of Community Development
ED - Economic Development
FIN - Finance
FD - Fire Department
MC - Municipal Court
MO - Mayor's Office
PD - Police Department
PR - Parks Recreation
PW - Public Works
2022 Workplan
Goal 4
Task #
Task Name
Task Description
Comm.
Dept.
Q1 Update
Q2 Update
Q3 Update
12
Personnel records digitization
Develop and implement a process to digitize personnel records
currently in paper format. (2022)
F&G
AS
Planned for Q3.
Planned for Q3.
Moved to 2023 due to workload constraints.
13
ERP implementation
Phase 2 of project implementation includes payroll, ACH payments to
vendors, purchasing improvements, grants and contracts modules,
and continued building of reports (2021)
FIN
Phase I went live 1/1/22. Phase I includes general ledger,
accounts payable, accounts receivable, and cashiering.
These processes are now 95% paperless. 2 years of
historical data have also been loaded into the new system.
First class for report writing was held in 01 and planning for
payroll implementation and HR integration began.
Implemented budget module and will be utilizing for drafting the
2023-2024 biennial budget. Completed Business process reviews
for payroll. Coordinating integration discussions between Central
Square and Neogov. Implementation for payroll expected to begin
in September 2022.
Continue to build out the budget module and begin payroll
implementation
14
Court Appearance Text Reminders
Improve access to justice by sending reminders about upcoming
court appearances via text
MC
No update for 01.
No update for Q2.
Waiting for proposal from nCourt (company who has the ability to
provide the text reminders)
15
Improve Interpreter, Witness & Juror
Payment Process
Create a more efficient payment process for paying jurors, witnesses
and interpreters for their services using the Zelle platform.
MC/FIN
No update for 01.
No update for Q2.
No update for Q3.
16
Police Department Records
Digitization
Digitization of case reports, homicide files, and ID files in hard copy
format
CSS
PD
Case Reports (Pre -1980's through 2008; 11,304 case files) —
48% complete
100% complete —Two years (2005, 2006); 1,334 case files
80% complete —Ten years (1984-1986, 2000-2004, 2007-
2008); 4,004 case files
60% complete —Two years (1998-1999); 1,462 case files
17% complete — One year (1997); 652 case files
Not started — Fifteen years (Pre -1980's-1982, 1987-1996);
4,504 case files
Homicide Files - Not started
ID Files - Not started
Digitization continues steadily: Case
Reports (Pre -1980's through 2008; 11,304 case files) — 62%
complete
100% complete —Two years (2005, 2006); 1,334 case files
80% complete —Thirteen years (1984-1986, 1997-2004, 2007-
2008); 6,118 case files
50% complete — One year (1996); 567 case files
25% complete —Ten years (Pre -1980's-1983, 1987-1989, 1994-
1995) 1,968 case files
Not started — Four years (1990-1993); 1,317 case files
Digitization continues steadily: Case
Reports (Pre -1980's through 2008; 11,304 case files) — 70 percent
complete
100 percent complete —Two years (2005, 2006); 1,334 case files
80 percent complete — Sixteen years (Pre -1980's, 1984-1988, 1997-
2004, 2007-2008); 6,465 case files
50 percent complete — One year (1996); 567 case files
25 percent complete — Eleven years (1980-1983, 1989-1995) 2,938
case files
Not started — none
Long Term Financial Health
17
Benefits Update
Update benefits as needed; ongoing administration.
AS
Planned for Q3.
Planned for Q3.
Renewal information received.
18
Self-insured healthcare plan
Monitor and update self insured health care plan as needed;
ongoing administration.
AS
Ongoing.
Ongoing.
Ongoing.
19
Healthcare Broker RFP
Process to determine health care broker for 2022-2024.
F&G
AS
Proposals received in 01; successful firm and contract to be
brought to Council in Q2.
Broker contract approved by Council Q2.
Complete.
20
Labor contract negotiations
Four Teamster bargaining units' Collective Bargaining Agreements
expire December of 2022. (2022)
AS
Negotiations likely to start in Q3.
Negotiations likely to start in Q3.
Negotiations to start Q4.
21
Teamsters Salary Survey
Salary survey for two bargaining units from previously -agreed
contracts. (2018)
F&G
AS
Initiated, to be finished Q2.
Almost complete; will be done by Q3.
Ongoing.
22
Non -Rep Comp Survey
Update non -rep compensation; previously frozen due to COVID.
(2019)
F&G
AS
Planned for Q3.
Planned for Q3 in-house by using AWC Salary Survey information.
Moved to 2023; in budget to do full study in 2023.
23
Property Disposition - Old 52
Determine disposition of former Fire Station 52. (2021)
F&G
AS
On hold due to staffing levels.
On hold due to staffing levels.
On hold due to staffing levels.
24
Property Sale - HealthPoint
Monitor sale process through closing in June 2023
ED
Closing is on schedule.
Received 3rd deposit. Closing is on schedule for 2023 Q2.
Closing is on schedule for 2023 03.
25
Property Sale - George Long
Coordinate sale. Closing in summer 2022.
ED
Hired surveyor. Provided deal terms to County. Received
first draft of PSA from the County on 4/5/22.
Completed survey. Worked on resolving issues related to property
boundaries. Negotiating PSA with King County.
Additional survey started to resolve property boundaries. County
completed test borings for phase 2 environmental. County will restart
PSA negotiations once environmental is complete.
26
Property Sale - Longacres
Coordinate sale after 2022
F&G
ED
Will start after 2022 or as opportunities arise.
Will start after 2022 or as opportunities arise.
Will start after 2022 or as opportunities arise.
27
Property Sale - Old Allentown FS
Coordinate sale after 2022
F&G
ED
Will start after 2022 or as opportunities arise.
Will start after 2022 or as opportunities arise.
Will start after 2022 or as opportunities arise.
28
Property Sale - Old FS 51
Coordinate sale after 2022
F&G
ED
Will start after 2022 or as opportunities arise.
Will start after 2022 or as opportunities arise.
Will start after 2022 or as opportunities arise.
29
Property Sale - Newporter
Coordinate sale after 2022
F&G
ED
Will start after 2022 or as opportunities arise.
Will start after 2022 or as opportunities arise.
Will start after 2022 or as opportunities arise.
30
Property Sale - Minkler
Coordinate sale after 2022
F&G
ED
Will start after 2022 or as opportunities arise.
Will start after 2022 or as opportunities arise.
Will start after 2022 or as opportunities arise.
31
Budget Development 2023 - 2024
Draft 2023-2024 Biennial budget. (2022)
All
FIN
Overview of process presented to F&G, outreach plan is
being drafted, tentative calendar of events presented to
F&G and full Council. First workshop conducted in March.
Outreach began in May with staff meeting with community
groups. Outreach will continue into 3rd quarter
Outreach wrapping up and presentation to Council
32
PCard Provider contract
Review PCard process and issue RFP for new PCard provider (2022)
F&G
FIN
Process currently under review with US Bank. RFP is being
drafted and will be issued if adequate results with the bank
are not achieved
Process review continues. Outreach to additional banks to
research options began in June.
Research completed. No change in PCard provider will occur. Task
completed
- Administrative Services
WED - Dept of Community Development
Chi - Economic Development
FIN - Finance
FD - Fire Department
MC - Municipal Court
MO - Mayor's Office
PD - Police Department
PR - Parks Recreation
PW - Public Works
1022 Workplan
Goal 4
p -Task #
Task Name
Task Description
Comm.
Dept.
Q1 Update
Q2 Update
Q3 Update
33
ARPA Reporting and Analysis
Data review, analysis, and reporting for ARPA related transactions.
FIN
ARPA analyst hired beginning of January. March 2021
through March 2022 reconciled and will be reported to the
federal government by the end of April
Reporting deadline of April 30th met. Report to Finance &
Governance committee occurred in May. ARPA Analyst began
reviewing sales tax revenue to determine impact of COVID and
projections for upcoming budget.
2nd quarter report to be provided to Council in September. ARPA
analyst continues to work with staff to ensure accurate reporting and
use of ARPA funds
34
Update impact fee rates
Annual update to fire and park impact fee rates
F&G
FIN
Planned for Q3.
Planned for Q3.
In process for Q4.
35
False Alarm Billing
Contract for false alarm billing administration (2022)
CSS
FD
01 - all false alarms were billed through a process handled
by fire admin.
Q2 - all false alarms were billed, as 01.
Q3 - all false fire alarms were billed, as 01 & Q2.
36
Foster Golf Links - Operation Plan
Update on FGL operations
CSS
PR
Staff will present to CSS early in the 2nd Quarter.
Presentation complete.
Follow up continued with CSS and Council as needed.
37
Solid Waste Contract Procurement
Implement a request for proposals (RFP) process to select a new solid
waste vendor. (2022)
TIS
PW
RFP open 01 and Q2. Contract award planned for Q3.
Interviews were conducted. Negotiations begin in Q3.
Recology selected as the next solid waste vendor. Contract to begin
November 2023.
Equity and Diversity
38 Equity Policy Implementation Ongoing implementation of City Equity Policy. (2017) CSS AS Ongoing. Ongoing. Ongoing.
Other
39
Update HR policies
Update HR policies, many of which are quite out of date. (2022)
AS
Planned for Q3.
Planned for Q3.
Moved to 2023 due to workload.
40
Juneteenth Holiday
Analyze adoption of City Holiday (2022)
F&G
AS
Finance and Governance approved in 01; Going before full
Council Q2.
Complete.
Complete.
41
Government Relations
Monitor Federal, State and Local legislation and policies to include
annual legislative agenda adopted by Council. Execute strategies to
achieve the City's government relations goals.
F&G
AS
Ongoing.
Ongoing.
Ongoing.
42
Future of Fire/EMS Services
Community Advisory Committee
Facilitate community volunteer committee's work concerning fire
service and financial sustainability
CSS
FD
Six of the nine scheduled meetings for 2022 have been
accomplished for committee process. Data and information
has been supplied throughout 01 2022.
Meetings concluded in April 2022 and the recommendation was
presented to Council May 23.
Approval from City Council of contract for services with Puget Sound
to take effect 1/1/2023
43
Fire Department Strategic Plan 2023-
2028
Current Strategic Plan was developed in 2015 with Council
participation and completed in 2016. The 2023-2028 Strategic Plan
will be developed in Q3 & Q4 2022.
CSS
FD
Planned for Q3 -Q4.
No action in Q2.
Approval of the contract for services with Puget Sound Regional Fire
Authority (PSRFA) will cause an adoption of the PSRFA Strategic Plan.
44
Fire Station 53 improvements
Determine next steps for Fire Station 53 once final determination of
the Fire Advisory Task Force is complete. (2016)
CSS
FD
Planned for Q3-04.
Painting was started in Q2 and should finish early Q3 for Fire
Station 53.
Painting was completed. High reviews for quality of the work.
45
Fire Station 54 Maintenance &
Revisit plans
Determine next steps for Fire Station 54 once final determination of
the Fire Advisory Task Force is complete. (2016)
CSS
FD/AS
No action in 01 or Q2. Next steps to be determined after
Fire Advisory Task Force process is completed.
No action in Q2.
No action in Q3.
46
Strategic Plan Update
Begin planning for update to City Strategic Plan in 2023.
MO
Planning will begin in Q3 as part of the budget process.
Planning will begin in Q3 as part of the budget process.
The Strategic Plan update has been bumped to 2024.
47
State of the Court Address
Presiding Judge's annual update to City Council on the operations and
programs of the Tukwila Municipal Court.
MC
Planned for Q3.
Presented to Council on June 13, 2022.
Presented in Q2.
48
Police Use of Force/Police
Reform/LETCSA I-940
Provide continued Council and community updates on Use of Force
policy and state level reform measures.
CSS
PD
2021 use of force summary presentation delivered to CSS on
3/14/22.
The Use of Force Review Board continues to meet on a quarterly
basis to review and discuss all uses of force by the Tukwila Police
Department.
The Use of Force Review Board continues to meet on a quarterly basis
to review and discuss all uses of force by the Tukwila Police
Department.
49
Update Right of Way Permitting TMC
11.08
Update the TMC 11.08 language to reflect changes in permitting
types and approvals to reflect the changes being made for the new
Permit Center. (2022)
PCD
PW
Project is ongoing. Project update planned for Q2.
Ongoing.
Staff worked with the City's legal department to prepare the TMC
11.08 Resolution update for Council.
50
Seismic report update on 6200, 6300
and TCC
Update to the 2008 seismic report to determine safety of the
buildings. (2022)
PW
Contract awarded in 01 for a seismic study.
Seismic study update complete and will go to Committee and
Council in Q3.
Seismic study was presented to the Finance & Governance Committee
on July 25, 2022. The next steps are a new facility study for the City
Hall campus.
51
Return to work/post-pandemic
planning; ongoing COVID impacts
Ongoing planning and actions to address new normal of the post-
pandemic workplace. (2020)
ALL
City Hall campus is now open two full days a week -
Mondays and Wednesdays. Staff that are able may telework
up to two to three days per week. Most City staff have been
working in the city since the pandemic started. All City
services are available either in-person, online or via
telephone.
City Hall campus is now open two full days a week - Mondays and
Wednesdays. Staff that are able may telework up to three days
per week. Most City staff have been working in the city since the
pandemic started. All City services are available either in-person,
online or via telephone.
City Hall campus is now open two full days a week - Mondays and
Wednesdays. Staff that are able may telework up to three days per
week. Most City staff have been working in the city since the
pandemic started. All City services are available either in-person,
online or via telephone.
AS - Administrative Services
DCD - Dept of Community Development
ED - Economic Development
FIN - Finance
FD - Fire Department
MC - Municipal Court
MO - Mayor's Office
PD - Police Department
PR - Parks Recreation
PW - Public Works
2022 Workplan
Goa 5
Task # Task Name Task Description
Comm.
Dept. Qi Update Q2 Update Q3 Update
Goal 5 — A Positive Community Identity and Image
Promote and celebrate City identity
Effective multi -channel communication, Community Connectors, Police Department Community Policing Team, Night Out Against Crime, community image investments
1
Juneteenth event
Plan and implement event to celebrate Juneteenth.
(2021)
AS
Planning has begun. Event will occur in Q2.
Event held.
Event held.
2
Communicating with our community
Review and consider changes to communications
vehicles, including Channel 21 and potential options.
(2022)
F&G
AS
Ongoing.
Ongoing. Options for Channel 21 being presented to Committee
and Council in Q3.
Castus server, which allows the City to broadcast on Channel 21
being replaced in Q4.
3
Website content refresh
Update and refresh website content. (2021)
AS
Ongoing.
Ongoing.
Ongoing.
4
Experience Tukwila
Lead and manage the tourism marketing program to
boost the City's image
PCD
ED
2022 contract approved in March.
Ongoing promotion through sponsorships and social media.
Ongoing promotion through sponsorships and social media.
5
Night Out Against Crime
August - designed to heighten crime prevention
awareness, increase neighborhood support in anti-
crime efforts, and unite our communities.
PD
Planning will occur in 2nd quarter. Additionally, the Department
is looking to engage in neighborhood focused Community Safety
events leading up to Night Out Against Crime. The intent will be
to use Night Out Against Crime to Celebrate the community's
successes around Community Safety.
The planning process has begun for Night Out Against Crime,
which will be August 2nd this year. We have also begun
neighborhood specific engagement activities. We have created
"Cruise with Cops" where we bike with community members in a
specified neighborhood as a means for listening to their specific
neighborhood needs. The first Cruise was in Allentown. The
second was in the Cascade View neighborhood. We are now
soliciting from the community for where the next Cruise will be.
Night Out against Crime was a huge success. Planning for next year's
Night Out Against Crime will begin with the start of our new
Community Coordinator position.
6
Police Dept. Community Liaison Team
Homeless outreach and community engagement
efforts.
PD
Ongoing. The Team is working with other City Departments to
engage issues as they come up. The team is currently down to
only a Sgt and an Officer, while we address staffing concerns.
We continue our outreach efforts and quick response to address
getting resources to those in need as they present, but this
quarter was impacted by staffing again with our Community
Liaison Officer (CLO) being injured for all of the quarter. We enter
the third quarter with our CLO back in action. With summer now
in full swing, our Emergency Management is planning for the
potential of inclement hot weather and working with our partners
to potentially provide resources and shelter if needed.
Additionally, we have received a COPS grant that will pay for
partial funding for the frozen CLO position. As soon as staffing
allows, we will be filling the 2nd CLO position.
Staffing continues to impact our work with our homeless outreach
efforts. It has also impacted our ability to staff the additional CLO
position that is partially grant funded.
7
Ongoing support of block watches
Providing mentoring and resources for
neighborhood blockwatch communities.
PD
Ongoing. Posting for the Community Engagement Coordinator
Position to help manage block watch programs.
We have made a job offer for the Community Engagement
Coordinator position. She is currently going through the hiring
process and we are excited for her to join the Tukwila family in the
third quarter.
The Community Engagement Coordinator starts with the City on
October 10.
8
See You in the Park
Events used to gather and engage with the
community in Tukwila Parks
PR
Staff has established the schedule for 2022. Dates: July 13, 27,
August 10, 24. Staff are also looking to partner with the Food
Innovation Network on July 20, August 3, 17 for expanded
activities under the theme "See You at the Market".
See You in the Park events were planned and will occur in the 3rd
quarter. Schedule can be found here:
https://www.tukwilawa.gov/departments/parks-and-recreation/
All four See You In the Parks events have been held. Attendance total
was 600.
9
Green Tukwila
Report on restoration activities involving residents
and community organizations
CSS
PR
Ongoing.
Ongoing.
Ongoing.
10
1% Art Implementation
Update on public art installations and events for
2022
CSS
PR
Utility Box Art Program - Planning for 3-5 Utility Box Art projects
in 2022. The "Call to Artists" was distributed in March.
5 artists were selected and are under contract and working on
designs for 5 Utility Boxes throughout Tukwila. Fabrication and
installation will occur in the 3rd quarter.
A photographer/videographer will be capturing/interviewing the
artists at their boxes on September 30. The final product will be
posted on the Public Art webpage
(https://www.tukwilawa.gov/departments/parks-and-
recreation/public-art-program/utility-box-art-program/), as well as
social media.
11
Location Naming
Evaluate honorary naming requests (2021)
CSS
MO
Evaluation is in process.
Resolution has been drafted and is going before Council in Q3.
Resolution adopted by Council on October 3.
A1S - Administrative Services
WED - Dept of Community Development
ECsD - Economic Development
FIN - Finance
FD - Fire Department
MC - Municipal Court
MO - Mayor's Office
PD - Police Department
PR - Parks Recreation
PW - Public Works
2022 Workplan
N
Q)
City Communications
Communication
Recipients
Frequency
Hazelnut newsletter
All physical addresses in Tukwila; access for all at TukwilaWA.com
Every other month
Annual Report
All physical addresses in Tukwila
February edition of Hazelnut
eHazelnut
Email subscriber list
Last Monday of the month
Twitter
Tukwila Twitter followers; access for all on Tukwila's Twitter page online; PD, Fire, City, Parks
Same day for breaking info; Earlier if notification of upcoming event
Facebook
Tukwila Facebook "likes"; access for all on Tukwila's Facebook page online
Same day for breaking info; Earlier if notification of upcoming event
City Website
Access for all at TukwilaWA.com
Generally items from Twitter/Facebook posted on website the same day
Channel 21
Comcast customers
Updated after council meetings
Video On Demand
On City website - all committee and council meetings
Updated after council meetings
Parks & Recreation enewsletter
Newsletter geared towards Park & Recreation programming; Email subscriber list
Last Monday of the month
Tukwila Tracker
Social media content shared on PD website and by email
Updated with social media content