HomeMy WebLinkAboutTIS 2022-10-17 COMPLETE AGENDA PACKETCity of Tukwila
Transportation and
Infrastructure Services
Committee
.•.
•:•
Kate Kruller, Chair
Mohamed Abdi
❖ Tosh Sharp
AGENDA
Distribution:
K. Kruller
C. Hougardy
T. Sharp
H. Ponnekanti
S. Kim (email)
G. Lerner (email)
City Attorney (email)
Clerk File Copy
Place pkt pdf on SharePoint:
Z Trans & Infra Agendas
email cover to: F. Ayala,
A. Le, C. O'Flaherty, A.
Youn, B. Saxton, S. Norris,
L. Humphrey
MONDAY, OCTOBER 17, 2022 — 5:30 PM
HYBRID MEETING — ONSITE AND VIRTUAL
DUWAMISH CONFERENCE ROOM, 6300 BUILDING, 2ND FLR
MS Teams: Click here to join the meeting
Virtual Meeting - Members of the public may listen by dialing 1-253-292-9750 and entering conference ID 96968911#
)
Next Scheduled Meeting: November 7, 2022
The City of Tukwila strives to accommodate individuals with disabilities.
Please contact the Public Works Department at 206-433-0179 for assistance.
Item
Recommended Action
Page
1.
PRESENTATIONS
2.
BUSINESS AGENDA
a) Allentown Truck Reroute EIS
Consultant Selection and Agreement (M. Hafs)
a)
Forward to the 10/24/22 Committee
of the Whole and 11/7/22 Regular
Pg. 1
Consent Agenda
b) 501 Fund (Fleet/Equipment Rental & Replacement)
Proposed 2023/2024 Biennial Budget (C. Gray)
b)
Forward to the 10/24/22 Committee
of the Whole
Pg. 31
c) Public Works Fee Resolution for Water, Sewer
and Surface Water Rates (B. Robinson)
c)
Forward to the 11/7/22 Regular
Consent Agenda
Pg. 43
d) Public Works Campus, Phase 2
Project Update (B. Miles)
d)
Forward to the 10/24/22 Committee
of the Whole
Pg. 49
3.
MISCELLANEOUS
e) Sound Transit Boeing Access Road Infill Station
e)
Discussion only
Project Update (B. Miles)
Next Scheduled Meeting: November 7, 2022
The City of Tukwila strives to accommodate individuals with disabilities.
Please contact the Public Works Department at 206-433-0179 for assistance.
City of Tukwila
Allan Ekberg, Mayor
Public Works Department - Hari Ponnekanti, Director/City Engineer
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Services Committee
FROM: Hari Ponnekanti, Public Works Director/City Engineer
BY: Mark Hafs, EIS Project Director
DATE: October 14, 2022
SUBJECT: Allentown Truck Reroute EIS
Project No. 92110405
Consultant Selection and Agreement
ISSUE
Approve a contract with HDR Inc. to provide, planning, engineering, and public outreach services for the
Allentown Truck Reroute Environmental Impact Statement (EIS).
BACKGROUND
Truck Traffic accessing the Burlington Northern Santa Fe Railroad (BNSF) multi -modal facility causes
adverse effects in the Allentown community such as noise, vibration, vehicle emissions, surface water
pollution, and unsafe conditions for pedestrians and bicyclists. In 2021, Council voted to fund an EIS
that would consider alternative routes that would reduce the level of impacts of truck traffic in Allentown.
Council specified that funding would be used to hire a consultant team to prepare engineering and
environmental planning documentation for the EIS, as well as hiring a term -limited project manager to
manage the consultant team and the EIS process.
DISCUSSION
After the City's initial efforts to hire a consultant team through conventional competitive selection
methods were unsuccessful (due to economic conditions that are causing staff shortages and
conservative marketing decisions in the consultant community) City staff communicated directly with
three well-qualified consultant firms who then submitted professional qualifications and interviewed with
the City. The qualifications for each of these firms were evaluated, and HDR was unanimously selected
by City staff as the firm that best met project requirements and City objectives.
HDR is a nationally prominent company specializing in engineering, architecture, environmental, and
construction services. Its Seattle and Bellevue offices have extensive local and regional experience
leading and providing technical staff for projects that are directly relative to the truck reroute EIS,
including State Environmental Policy Act (SEPA) EISs, engineering for transportation corridors, traffic
studies, public engagement, and projects that require coordination with BNSF. Its work will include
evaluating three alternative truck routes that were considered by previous City studies, updating the
studies to ensure they accurately assess current conditions in the project area, and evaluating them at
the level of detail required by the State Environmental Policy Act. HDR will also propose and evaluate
two new truck route alternatives.
FINANCIAL IMPACT
HDR provided a cost estimate of $796,274.00 for transportation engineering, environmental planning,
preparation of EIS documentation, project management and coordination, and public outreach. We
would also like to include a 15% contingency of $119,441.10, which will bring the total contract to
$915,715.10. The EIS budget allocated by Council in 2021 is sufficient to cover the contract costs.
Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov
1
Info Memo, Page 2
Cost Estimate Fund Source
HDR Contract $ 796,274.00 EIS Budget
15% contingency 119,441.10 EIS Project Manager
Total $ 915,715.10 Total
CIP Budget
$1,000,000.00
300,000.00
$1,300,000.00
RECOMMENDATION
Council is being asked to approve a consultant agreement with HDR Inc, in the amount of $796,274.00
for planning, engineering, environmental impact statement preparation, and public outreach for the
Allentown Truck Reroute EIS, and to consider this item at the October 24, 2022 Committee of the Whole
meeting and on the Consent Agenda at the subsequent November 7, 2022 Regular Meeting.
ATTACHMENTS: 2023 CIP Draft — Allentown EIS
Consultant Contract, Scope, and Fee
Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov
2
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2023 to 2028
PROJECT: Allentown Truck Reroute Project No. 92110405
Preparation of an Environmental Impact Statement (EIS) that will consider rerouting the freight truck traffic that
DESCRIPTION: currently uses surface streets in Tukwila's Allentown neighborhood to access BNSF Railway Company's South
Seattle Intermodal Facility.
The City has committed to addressing the Allentown community's ongoing concerns about the adverse effects of
JUSTIFICATION: truck traffic from BNSF's intermodal facility on the Allentown neighborhood — e.g. noise, vibration, truck
emissions, and the safety of pedestrians and bicyclists.
In 2021, City Council allocated $1.2 Million for the EIS. Using that budget, the City hired a project manager, who
STATUS: has reviewed documentation from the City's past truck reroute efforts for Allentown, established a working
relationship with the Allentown community, and coordinated the hiring of a consultant team. Consultant work on
the project is expected to begin in October of 2022, and will take approximately 18 to 24 months to complete.
MAINT. IMPACT: Because the project is an environmental study, no maintenance impacts are expected.
The project has been coordinated with other City efforts in Allentown, including the 42nd Ave. S Bridge
COMMENT: replacement, the Allentown traffic calming project, and overlay work. Discussion of these efforts has been
included in regular community engagement meetings at the TCC to ensure a regular flow of information to
Allentown residents and businesses, and to encourage public buy -in of City projects.
FINANCIAL Through Estimated
(in $000's)
2021 2022 2023
2024
2025
2026
2027
2028
BEYOND TOTAL
EXPENSES
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Construction
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TOTAL EXPENSES
0
300
900
0
0
0
0
0
0
1,200
FUND SOURCES
Awarded Grant
0
Proposed Grant
0
Mitigation Actual BNSF
0
Mitigation Expected
0
Council Allocation
0
300
900
0
0
0
0
0
0
1,200
TOTAL SOURCES
0
300
900
0
0
0
0
0
0
1,200
2023 - 2028 Capital Improvement Program
3
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3
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Contract Number:
PROFESSIONAL SERVICES AGREEMENT
(Includes consultants, architects, engineers, accountants, and other professional services)
THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter
referred to as "the City", and HDR Engineering, Inc., hereinafter referred to as "the Consultant", in
consideration of the mutual benefits, terms, and conditions hereinafter specified.
1. Project Designation. The Consultant is retained by the City to perform environmental
planning, transportation engineering, and public outreach services in connection with the
project titled Allentown Truck Reroute EIS.
2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A"
attached hereto, including the provision of all labor, materials, equipment and supplies.
3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and
effect for a period commencing upon execution and ending June 30, 2024, unless sooner
terminated under the provisions hereinafter specified. Work under this Agreement shall
commence upon written notice by the City to the Consultant to proceed. The Consultant shall
perform all services and provide all work product required pursuant to this Agreement no later
than June 30, 2024 unless an extension of such time is granted in writing by the City.
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit
"B" attached hereto, provided that the total amount of payment to the Consultant shall not
exceed $796,274.00 without express written modification of the Agreement signed by the
City.
B. The Consultant may submit vouchers to the City once per month during the progress of
the work for partial payment for that portion of the project completed to date. Such
vouchers will be checked by the City and, upon approval thereof, payment shall be made
to the Consultant in the amount approved. City will pay all approved amounts within 45
days following receipt of Consultant's voucher.
C. Final payment of any balance due the Consultant of the total contract price earned will be
made promptly upon its ascertainment and verification by the City after the completion of
the work under this Agreement and its acceptance by the City.
D. Payment as provided in this section shall be full compensation for work performed,
services rendered, and for all materials, supplies, equipment and incidentals necessary to
complete the work.
E. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City and the state of Washington for a
period of three (3) years after final payments. Copies shall be made available upon
request.
{EFM2680630.DOCX;1/13175.000001/
4
5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Consultant in connection with the services rendered under this
Agreement shall be the property of the City whether the project for which they are made is
executed or not. The Consultant shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
the Consultant's endeavors. The Consultant shall not be responsible for any use of the said
documents, drawings, specifications or other materials by the City on any project other than
the project specified in this Agreement.
6. Compliance with Laws. The Consultant shall, in performing the services contemplated by
this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances
and regulations, applicable to the services rendered under this Agreement.
7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers,
officials, employees and volunteers harmless from any and all claims, injuries, damages,
losses or suits including attorney fees, to the extent arising out of or resulting from the willful
misconduct, breach of this Agreement, or negligent acts, errors or omissions of the Consultant
in performance of this Agreement, except for injuries and damages caused by the sole
negligence of the City.
In the event of liability for damages arising out of bodily injury to persons or damages to
property caused by or resulting from the concurrent negligence of the Consultant and the City,
its officers, officials, employees, and volunteers, the Consultant's liability hereunder shall be
only to the extent of the Consultant's negligence. It is further specifically and expressly
understood that the indemnification provided herein constitutes the Consultant's waiver of
immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The provisions of
this section shall survive the expiration or termination of this Agreement.
8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise from
or in connection with the performance of the work hereunder by the Consultant, its agents,
representatives, or employees. Consultant's maintenance of insurance as required by the
agreement shall not be construed to limit the liability of the Consultant to the coverage provided
by such insurance, or otherwise limit the City's recourse to any remedy available at law or in
equity.
A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the
types and with the limits described below:
1. Automobile Liability insurance with a minimum combined single limit for bodily injury
and property damage of $1,000,000 per accident. Automobile Liability insurance
shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be
written on Insurance Services Office (ISO) form CA 00 01 or a substitute form
providing equivalent liability coverage. If necessary, the policy shall be endorsed to
provide contractual liability coverage.
2. Commercial General Liability insurance with limits no less than $2,000,000 each
occurrence, $2,000,000 general aggregate. Commercial General Liability
insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall
cover liability arising from premises, operations, stop -gap independent contractors
and personal injury and advertising injury. The City shall be named as an
additional insured under the Consultant's Commercial General Liability insurance
policy with respect to the work performed for the City using an additional insured
endorsement at least as broad as ISO endorsement form CG 20 26.
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3. Workers' Compensation coverage as required by the Industrial Insurance laws of
the State of Washington.
4. Professional Liability with limits no less than $2,000,000 per claim and $2,000,000
policy aggregate limit. Professional Liability insurance shall be appropriate to the
Consultant's profession.
B. Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher
insurance limits than the minimums shown above, the Public Entity shall be insured for the
full available limits of Commercial General and Excess or Umbrella liability maintained by
the Contractor, irrespective of whether such limits maintained by the Contractor are greater
than those required by this Contract or whether any certificate of insurance furnished to
the Public Entity evidences limits of liability lower than those maintained by the Contractor.
C. Other Insurance Provision. The Consultant's Automobile Liability and Commercial
General Liability insurance policies are to contain, or be endorsed to contain that they shall
be primary insurance with respect to the City. Any Insurance, self-insurance, or insurance
pool coverage maintained by the City shall be excess of the Consultant's insurance and
shall not be contributed or combined with it.
D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M.
Best rating of not less than A:VII.
- Verification of Coverage. Consultant shall furnish the City with original certificates and a
copy of the amendatory endorsements, including but not necessarily limited to the additional
insured endorsement, evidencing the insurance requirements of the Contractor before
commencement of the work. Upon request by the City, the Consultant shall furnish redacted
copies (information redacted would include HDR financial information, employee information,
premiums, and rates) of all required insurance policies, including endorsements, required in
this Agreement and evidence of all subcontractors' coverage.
E. Notice of Cancellation. The Consultant shall provide the City with written notice of any
policy cancellation, within two business days of their receipt of such notice.
F. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the
insurance as required shall constitute a material breach of contract, upon which the City
may, after giving five business days' notice to the Consultant to correct the breach,
immediately terminate the contract or, at its discretion, procure or renew such insurance
and pay any and all premiums in connection therewith, with any sums so expended to be
repaid to the City on demand, or at the sole discretion of the City, offset against funds due
the Consultant from the City.
9. Independent Contractor. The Consultant and the City agree that the Consultant is an
independent contractor with respect to the services provided pursuant to this Agreement.
Nothing in this Agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither the Consultant nor any employee of the
Consultant shall be entitled to any benefits accorded City employees by virtue of the services
provided under this Agreement. The City shall not be responsible for withholding or otherwise
deducting federal income tax or social security or for contributing to the state industrial
insurance program, otherwise assuming the duties of an employer with respect to the
Consultant, or any employee of the Consultant.
10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon
or resulting from the award or making of this contract. For breach or violation of this warrant,
{EFM2680630.DOCX;1/13175.000001/ }
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the City shall have the right to annul this contract without liability, or in its discretion to deduct
from the contract price or consideration, or otherwise recover, the full amount of such fee,
commission, percentage, brokerage fee, gift, or contingent fee.
11. Discrimination Prohibited. Contractor, with regard to the work performed by it under this
Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin,
age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation,
the presence of any disability, or any other protected class status under state or federal law,
in the selection and retention of employees or procurement of materials or supplies.
12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City.
13. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
14. Termination.
A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days
written notice to the Consultant.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this Agreement, if requested to do
so by the City. This section shall not be a bar to renegotiations of this Agreement between
surviving members of the Consultant and the City, if the City so chooses.
15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the
Consultant shall at all times comply with, all applicable federal, state and local laws,
regulations, and rules, including the provisions of the City of Tukwila Municipal Code and
ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is
instituted to enforce any term of this Agreement, the parties specifically understand and agree
that venue shall be properly laid in King County, Washington. The prevailing party in any such
action shall be entitled to its attorney's fees and costs of suit. Venue for any action arising
from or related to this Agreement shall be exclusively in King County Superior Court.
16. Severability and Survival. If any term, condition or provision of this Agreement is declared
void or unenforceable or limited in its application or effect, such event shall not affect any other
provisions hereof and all other provisions shall remain fully enforceable. The provisions of this
Agreement, which by their sense and context are reasonably intended to survive the
completion, expiration or cancellation of this Agreement, shall survive termination of this
Agreement.
17. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notices to Consultant shall be sent to the following address:
Adam Teepe
600 University Street, Suite 500
Seattle, WA 98101
{EFM2680630.DOCX;1/13175.000001/ }
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18. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Consultant and
supersedes all prior negotiations, representations, or agreements written or oral. No
amendment or modification of this Agreement shall be of any force or effect unless it is in
writing and signed by the parties.
{EFM2680630.DOCX;1/13175.000001/ }
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DATED this day of , 20
CITY OF TUKWILA CONSULTANT
By:
Allan Ekberg, Mayor
Printed Name: Rob Berman
Title: Sr. Vice President
Attest/Authenticated: Approved as to Form:
City Clerk, Christy O'Flaherty Office of the City Attorney
{EFM2680630.DOCX;1/13175.000001/ }
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hdrinc.com
Exhibit A
FEZ
September 19, 2022
Mr. Mark Hafs
City of Tukwila
Project Director
RE: City of Tukwila Allentown Truck Reroute Environmental Impact Statement
Dear Mr. Hafs,
Please find attached the HDR team's scope and fee for the Allentown Truck Reroute Environmental
Impact Statement. This is our first draft submittal.
HDR is fully committed and vested in the successful completion of this project. Thank you for the
opportunity to offer our services for this project. Should you require further information or clarification,
please do not hesitate to contact Project Manager, Adam Teepe, at 206-826-4694 or
adam.teepe@hdrinc.com.
Regards,
HDR Engineering, Inc.
--441A.J2-
Adam Teepe Project Manager
600 University Street, Suite 500, Seattle, WA 98001
206-826-4700
10
City of Tukwila I Scope of Work and Fee Summary
Allentown Truck Reroute Environmental Impact Statement
Background
The City of Tukwila (City) has selected HDR to prepare an Environmental Impact Statement (EIS) evaluating potential
truck re-routing associated with the local BNSF Intermodal Facility. This scope assumes preparation of an State
Environmental Policy Act (SEPA) EIS. Preparation of an EIS to meet the requirements of the National Environmental
Policy Act (NEPA) is not included in this scope of work. This scope of work does not include preparation of local, state
or Federal permits that may be required for implementation of the project, including but not limited to Clean Water
Act permits and Endangered Species Act consultation and permits.
The duration of the contract will be 15 months, beginning at contract execuation, anticipated by November 1, 2022 and
extending through February 1, 2024.
Scope of Services
Task 1: Project Initiation and Coordination
OBJECTIVE
The purpose of this task is to monitor, control, and adjust scope, schedule, and budget as well as provide monthly
status reporting, accounting, and invoicing. This task also includes project initiation and kickoff meetings as well as
general coordination meetings with the City and the consultant team. This task will be continuous throughout the
duration of the project, and includes project management oversight, quality assurance, and overall project
coordination.
HDR SERVICES
• Prepare a project management plan outlining the project scope, team organization, quality control procedures,
health and safety procedures, and communication protocols. The project management plan will be updated if
necessary to reflect changes in scope, staffing, or other elements critical to the project.
• Prepare a schedule for the project showing key milestones and critical path items to be updated up to once
monthly for the duration of the project.
• Prepare monthly progress reports summarizing the following items:
o Services completed during the month
o Services planned for the next month
o Needs for additional information or direction from the City
o Scope, schedule, and/or budget issues
o Financial status summary
• Prepare monthly invoices.
• Conduct internal kickoff meeting with the consultant team to confirm project understanding, roles, and review
scope/schedule/budget with all team members.
• Coordinate and manage the project team.
• Plan, prepare agendas for, and participate in kickoff meeting and site visit with the City to confirm project
priorities, roles, public engagement strategy, schedule, and approach.
• Plan, prepare agendas for, participate in, and provide notes (including maintaining action item and decision
logs) for weekly project team meetings with the City.
11
City of Tukwila I Scope of Work and Fee Summary
Allentown Truck Reroute Environmental Impact Statement
• Complete project close out activities including electronic transfer of final documents and administrative record
to the City.
CLIENT RESPONSIBILITIES
• Provide input on project schedule.
• Provide input on agendas and participate in project team meetings.
• Review meeting notes from project team meetings.
• Complete timely processing and payment of invoices.
• Review and process contract amendments, if needed.
ASSUMPTIONS
• The duration of this scope of services is 15 months.
• The project schedule will be updated up to once monthly with input from the City.
• Invoices will be HDR standard invoice format.
• Internal kickoff meeting will be up to one hour with up to TBD HDR staff attending via conference call.
• Kickoff meeting and site visit with the City will be up to 4 hours with up to six HDR team staff attending in
person in Tukwila, WA.
• Weekly project team meetings with City staff for one hour with up to four HDR team staff attending (all
project team meetings will be held via teleconference). A total of up to 60 project team meetings are included
in this scope of work. Project manager and deputy project manager will attend all 60 meetings; traffic lead
will attend up to 15 meetings; public involvement lead will attend up to 15 meetings.
DELIVERABLES
1. Project management plan (PDF file).
2. Initial project schedule and monthly updates (Microsoft Project or PDF file).
3. Monthly progress reports and invoices (e-mailed PDF file).
4. Kickoff meeting agendas for kickoff meeting with the City (Word or PDF file).
5. Project team meeting agendas and notes for up to 60 project team meetings (Word or PDF file).
Task 2: Data Collection and Alternatives Development
2.1 Data Collection/Project Description/EIS Outline/Admin Record
OBJECTIVE
The purpose of this task is to compile and review available data. This task includes organizing and collecting data and
information on various elements of the environment for the study area, establishing baseline assumptions about the
existing conditions or no action alternative, and identifying data gaps that may affect the approach to development of
the EIS. This task includes further defining project goals, identifying options for the action alternatives, and considering
key assumptions for each alternative. Finally, this task includes preparing a preliminary draft outline of the EIS
document for discussion with the City.
HDR SERVICES
• Review any previous studies prepared for the proposed rerouting project.
• Prepare questions and issues list following literature review for discussion with City at project team meeting.
3
12
City of Tukwila I Scope of Work and Fee Summary
Allentown Truck Reroute Environmental Impact Statement
• Prepare initial information request for the City for discussion at project team meeting. Additional information
requests may be discussed over the course of several team meetings.
• Prepare a preliminary draft annotated outline that summarizes the organization of the Draft EIS, the resources
to be analyzed, and the methodology to be used for the analyses. The outline will highlight areas needing
additional discussion or input from the City. The outline may be discussed and refined over the course of
several team meetings.
• Coordinate with City to prepare written description of proposed action, no action alternative, and up to 2
additional alternatives, and use data and information compiled under this task to refine the descriptions and
prepare draft descriptions for discussion at project team meeting.
• Coordinate with City to prepare project objective statement and potential alternatives for discussion at
project team meeting.
• Refine project objective and alternatives discussions and develop preliminary Draft EIS chapters (Chapter 1,
Introduction; and Chapter 2, Proposed Project and Alternatives).
• Maintain project administrative record throughout the duration of the contract.
• HDR will provide coordination with BNSF as required during the duration of the project.
CLIENT RESPONSIBILITIES
• Coordinate with other City departments regarding information requests as needed.
• Provide responses to data requests in a timely manner.
• Provide any non -publicly -available data or reports.
• Provide input and feedback on draft materials in a timeframe consistent with the agreed upon project
schedule and coordinate with other City departments as needed.
• Provide one set of compiled comments on draft materials.
• Follow guidelines for and provide documentation for the administrative record.
• Provide existing BNSF contacts and participate in outreach meetings.
ASSUMPTIONS
• Questions / issues list and information request may be augmented at later meetings as the project progresses.
• Information provided by the City will include similar level of detail for each alternative to be described and
analyzed.
• This scope of work includes the proposed action, no action alternative, and up to two additional design
alternatives for analysis in the DEIS. Analysis of additional alternatives would require an amendment to this
scope and fee.
• Draft annotated outline will include high level discussion of resources to be included, information sources and
gaps/limitations, methods to be used in the analysis, and identification / justification of resources that were
not previously anticipated to be analyzed in the EIS.
• One round of review of draft materials is anticipated; City will have another opportunity to review these
materials in the preliminary Draft EIS.
• Comments on draft materials will be consolidated provided in electronic format (tracked changes in Word or
comments in PDF files).
• HDR will provide up to 16 hours of coordination with BNSF during the duration of the project.
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City of Tukwila I Scope of Work and Fee Summary
Allentown Truck Reroute Environmental Impact Statement
DELIVERABLES
1. Questions / issues list and initial information request for discussion at project team meeting (Word or PDF
file).
2. Draft EIS outline (Word file).
3. Initial draft Chapters 1 and 2 (Word file)
4. Project administrative record (electronic files)
2.2 Pre -Conceptual Design
OBJECTIVE
This will include evaluating previously developed alternatives and evaluating the feasibility of potential new
alternatives.
HDR SERVICES
• HDR will support the alternatives screening effort with input and feasibility analysis for up to 2 new
alternatives not included in the previous alternatives analysis report.
• Develop a feasibility matrix to evaluate potential alternatives. The criteria will be developed in consultation
with the City.
• Consultant will participate in alternative brainstorming and screening meeting.
CLIENT RESPONSIBILITIES
• Work with HDR to develop the criteria that will be used in the feasibility matrix to evaluate potential
alternatives.
• Provide input and feedback on draft materials in a timeframe consistent with the agreed upon project
schedule and coordinate with other City departments as needed.
• Provide one set of compiled comments on draft materials.
ASSUMPTIONS:
• Feasibility matrix will evaluate the alternatives previously considered in the 2016 Feasibility Study and two
new build alternatives.
• Up to 2 exhibits will be prepared to show the location of the new alternatives.
• Alternative Brainstorming meeting will last 2 hours and be attended by 2 Consultant staff.
• Screening Meeting will last for 1 hour and include 2 Consultant staff.
• Consultant will not provide cost estimates or quantity takeoffs on the alternatives for this task.
• One round of review of draft materials is anticipated; City will have another opportunity to review these
materials in the preliminary Draft EIS.
• Comments on draft materials will be consolidated provided in electronic format (tracked changes in Word or
comments in PDF files).
DELIVERABLES:
1. 2 Alternative exhibits (11x17 PDF)
2. Draft and Final Feasibility Matrix (Word file)
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City of Tukwila I Scope of Work and Fee Summary
Allentown Truck Reroute Environmental Impact Statement
2.3 Draft Conceptual Design
OBJECTIVE
This will include developing up to 3 alternatives at the conceptual level for inclusion in the EIS.
HDR SERVICES
• HDR will develop up to 3 alternative conceptual level designs for inclusion in the EIS Analysis. The conceptual
level design will include roadway pavement, sidewalks, curb and gutter, driveway cuts, and preliminary
location of retaining wall structures that may be required. The design will be displayed on roll plot exhibits
with legends and general notes. The roll plots will also include a single typical section for the alternative.
• HDR will prepare quantity takeoffs for cost estimating of the 3 alternatives at a conceptual design level.
• HDR will develop writeups covering design criteria and impacts of the alternative for use in the EIS
documentation.
• HDR will review comments provided by the City on the Draft Conceptual design and provide written responses
to each comment.
• HDR shall attend one meeting with the City to discuss the comment response and path forward.
CLIENT RESPONSIBILITIES
• Provide one round of compiled comments on the Draft Conceptual Design.
ASSUMPTIONS
• Up to 3 total alternatives will be developed.
• The 3 alternatives may include 1-3 of the alternatives developed as part of the BNSF Railway Intermodal
Facility Access Study Alternative Screening Analysis Report.
• The City will provide concurrence on the 3 alternatives to carry into conceptual design
• Each alternative writeup for roadway design is assumed to be no longer than 2 pages.
• Up to 3 Consultant staff will attend the Conceptual Design Review Meeting.
DELIVERABLES
1. Draft Conceptual Design:
a. 3 Rollplots (PDF)
b. 3 Roadway Quantity Estimates (Excel)
c. Writeup for each alternative (3) for inclusion in EIS analysis documentation (Word)
2. Comment Responses Document (PDF)
2.4 Final Conceptual Design
OBJECTIVE
This will include incorporating City comments on the Draft Conceptual Design and producing a Final Conceptual Design.
HDR SERVICES
• HDR will revise the draft documents to incorporate comments received from the City.
• HDR will provide data to support the EIS such as ROW impact square footage, wetland impact square footage,
square footage of new impervious surfacing to inform the EIS development.
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City of Tukwila I Scope of Work and Fee Summary
Allentown Truck Reroute Environmental Impact Statement
CLIENT RESPONSIBILITIES
• Provide input and feedback on draft materials in a timeframe consistent with the agreed upon project
schedule and coordinate with other City departments as needed.
• Provide one set of compiled comments on draft materials.
ASSUMPTIONS
• There will be no further comments on the draft conceptual design after the comment review meeting.
• Data support required for the EIS will be included in the alternative writeups.
DELIVERABLES
1. 3 Rollplots (PDF)
2. 3 Roadway Quantity Estimates (Excel)
3. Writeup for each alternative (3) for inclusion in EIS analysis documentation (Word)
Task 3: Public Invovlement
3.1 Public Involvement Strategy
OBJECTIVE
The purpose of this task is to prepare a public involvement strategy for the project.
HDR SERVICES
• Prepare a draft and final public participation plan that outlines a tailored outreach process and how public
input will be incorporated into the EIS development process.
• Prepare for and attend a meeting with the City to discuss the public participation plan and incorporate
feedback.
CLIENT RESPONSIBILITIES
• Provide input and feedback on draft materials in a timeframe consistent with the agreed upon project
schedule and coordinate with other City departments as needed.
ASSUMPTIONS
• Up to 3 HDR staff would attend virtual public participation plan discussion meeting for 1 hour.
DELIVERABLES
1. Draft and final public participation plan.
3.2 Informational Materials Development
OBJECTIVE
The purpose of this task is to develop content and graphics for use in public communications.
HDR SERVICES
• Develop content and graphics for one project factsheet and one FAQs.
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City of Tukwila I Scope of Work and Fee Summary
Allentown Truck Reroute Environmental Impact Statement
• Develop content and graphics for quarterly email updates.
• Develop one mailer, two social media posts, and newspaper notice for the scoping meeting.
• Produce one set of scoping meeting materials, including:
o One PowerPoint presentation
o Up to six display boards
• Develop one mailer, two social media posts and newspaper notice for the DEIS public meeting.
• Produce one set of Draft EIS public meeting materials, including:
o One PowerPoint presentation
o Up to six display boards
o DEIS readers guide
CLIENT RESPONSIBILITIES
• Provide input and feedback on draft materials in a timeframe consistent with the agreed upon project
schedule and coordinate with other City departments as needed.
ASSUMPTIONS
• Scope doesn't not include printing or mailing costs.
DELIVERABLES
1. Draft and final factsheet and FAQs (up to three updates)
2. Quarterly email updates (up to four)
3. Draft and final mailer
4. Draft and final newspaper notice
5. Draft and final PowerPoint presentation
6. Draft and final display boards.
3.3 Public Meeting Support
OBJECTIVE
The purpose of this task is to provide oversight and support for public meetings.
HDR SERVICES
• Develop public scoping meeting plan.
• Develop Draft EIS meeting plan.
• Provide facilitator for public scoping meeting and Draft EIS meeting.
• Provide 3 additional support staff to assist with setup and operations at the public scoping meeting and Draft
EIS meeting.
• Provide 1 staff to support up to 10 Allentown Community meetings.
CLIENT RESPONSIBILITIES
• Provide input and feedback on draft materials in a timeframe consistent with the agreed upon project
schedule and coordinate with other City departments as needed.
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City of Tukwila I Scope of Work and Fee Summary
Allentown Truck Reroute Environmental Impact Statement
ASSUMPTIONS
• HDR will provide 1 meeting facilitator and up to 3 support staff for each meeting for up to 4 hours.
• Public meetings would be in-person.
• Allentown Community meeting support would be for up to 10 meetings for up to 2 hours each.
DELIVERABLES
1. Draft and final public scoping meeting plan
2. Draft and final Draft EIS meeting plan.
3. Allentown Community Meeting Summaries (up to 10)
3.4 Scoping Comments and Scoping Report
OBJECTIVE
The purpose of this task is to process scoping comments and produce the scoping report.
HDR SERVICES
• Collect comments via print and electronic formats. All comments will be tracked using Zoho CRM Professional,
an online communications, contact and event management system. Comments will be organized by project
phase, date received and name (if provided).
• Prepare a draft and final scoping report incorporating the comments received during the scoping period
CLIENT RESPONSIBILITIES
• Provide scoping comments as they are received.
• Provide input and feedback on draft scoping report in a timeframe consistent with the agreed upon project
schedule.
ASSUMPTIONS
• Up to 50 unique comments and 100 form letters/petitions would be received during the scoping period.
• 30 day scoping period
DELIVERABLES
1. Comment database
2. Draft Scoping Report (Word)
3. Final Scoping Report (Word and pdf)
3.5 DEIS Comment Processing
OBJECTIVE
The purpose of this task is to process public and agency comments received during the DEIS public comment period.
HDR SERVICES
• Collect comments via print and electronic formats. All comments will be tracked using Zoho CRM Professional.
• Comments will be reviewed and categorized by comment topic area.
CLIENT RESPONSIBILITIES
• Provide DEIS public and agency comments as they are received.
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City of Tukwila I Scope of Work and Fee Summary
Allentown Truck Reroute Environmental Impact Statement
ASSUMPTIONS
• Up to 50 unique comments and 100 form letters/petitions would be received during the public comment
period.
• 30 day public comment period.
• Comment responses will be developed under the FEIS task (Task 5).
DELIVERABLES
1. Comment database
Task 4: Draft EIS
4.1 Draft EIS Preparation
OBJECTIVE
The purpose of this task is to prepare a preliminary DEIS (PDEIS) for City review and comment. The preliminary
document will include all components of the DEIS, including a description of alternatives, affected environment,
potential environmental impacts, mitigation measures, and significant unavoidable adverse impacts for all scoped
elements of the environment and alternatives and will consider input from the public scoping period. This task includes
coordination with the City to identify recommended mitigation measures and a workshop to review the City's
comments on the PDEIS. Following the workshop, the public DEIS will be prepared.
HDR SERVICES
• Prepare SEPA Determination of Significance and Scoping Notice.
• Prepare draft materials, including methodology, affected environment and environmental consequences
sections for HDR Team quality assurance/quality control (QA/QC) review to include the following resource
areas:
o Geology/soils
o Public services and utilities
o Land and shoreline use, including aesthetics and recreation
o Health and safety, including public/worker safety and hazardous materials
o Environmental justice
o Cultural resources
o Transportation
o Noise
o Air quality
o Cumulative effects
o Water Resources, including floodplains, wetlands, water quality, surface water, and groundwater
o Plants and Animals, including state -listed species
• Collaborate with the City to identify recommended mitigation measures as needed in each area of
environmental analysis. This task includes clear narrative documentation of the range of mitigation measures
that could be considered.
• Compile PDEIS and conduct editorial review and QA/QC.
• Prepare PDEIS for City review and comment.
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City of Tukwila I Scope of Work and Fee Summary
Allentown Truck Reroute Environmental Impact Statement
• Prepare for and lead an EIS workshop to highlight key findings and conclusions and outstanding issues, and
discuss approach to resolution of City's comments on the PDEIS.
• Incorporate revisions to the PDEIS.
• Provide a proof copy of the DEIS to the City to confirm that all requested changes have been made and
authorize publication of the document.
• Upon authorization by the City, provide electronic files of the document for City issuance and compressed
electronic files for posting on the City's website.
CLIENT RESPONSIBILITIES
• Provide input and feedback on draft materials in a timeframe consistent with the agreed upon project
schedule and coordinate with other City departments as needed.
• Provide one set of compiled comments on draft materials.
• Coordinate publication and copying of the DEIS for public issuance and related press releases and
notifications, to include direct mailers, social media outreach, and newspaper notice.
ASSUMPTIONS
• The description of alternatives will not change substantially once the once the HDR team has begun analysis of
impacts.
• The noise analysis will be not include noise monitoring or noise modeling and will include a qualitative
discussion of the potential impacts associated with the project.
• The air quality analysis will not include air quality modelling as the the project is not expected to generate a
change in traffic levels between potential alternatives. The air quality analysis will focus on qualitative
impacts, such as odor.
• No field work for this EIS will be required beyond that described under Tasks 4.2, 4.3, and 4.4.
• Unless otherwise noted, the analyses in this scope of work will be conducted utilizing a desktop review of
publicly -available data.
• One round of review of the PDEIS; comments may be resolved via tracked changes, in project team meetings,
and/or in the EIS workshop. Comments would be provided in electronic format (either in tracked changes in
Word, in a comment response matrix, or both)
• EIS workshop will be up to four hours in duration and up to six HDR team staff will attend.
• If the public scoping process identifies additional elements of the environment or alternatives for study in the
DEIS beyond those described in this scope of work, an amendment to this scope and fee may be necessary.
• Comments and/or changes to the PDEIS requested by the City will not require substantive new analysis.
• This scope of work does not include formatting for accessibility (ADA/508 requirements).
• The scope of work does not costs for printing the DEIS.
• The City will assume assume the costs of the printing, posting social media posts, and issuing the mailer and
DEIS Newspaper notice.
DELIVERABLES
1. PDEIS (Word file).
2. DEIS technical appendices (PDF file)
3. Agenda for EIS workshop (Word or PDF file).
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City of Tukwila I Scope of Work and Fee Summary
Allentown Truck Reroute Environmental Impact Statement
4. Public DEIS (PDF file).
4.2 Traffic Analysis
OBJECTIVE
The purpose of this task is to prepare the traffic analysis for the EIS.
HDR SERVICES
• Review existing documentation:
o Review traffic analysis software files provided for previous analysis and assess any needs for
improvements/adjustments.
o Review the City's Comprehensive Plan, with focus on Transportation Element.
o Review/document findings from study reports for previous or adjacent projects.
• Traffic and Crash Data Collection:
o Existing traffic counts from 2018 will be utilized and provided by the City.
o New AM and PM peak period turning movement counts will be collected at two intersections.
o Five-year crash history for impacted intersections will be provided by the City.
• Traffic Operations Analysis
o Existing Year
o Design Year with no Changes
■ Background Growth Rate, based on review of historic AADT and City's Comprehensive Plan.
City to approve proposed growth rate prior to future conditions analysis
■ Any trips expected from development projects in process but not yet open
o Design Year with Truck Routing Alternatives
■ Re-routed Truck Traffic for four alternatives studied previously and up to two new or hybrid
alternatives
o Identification of mitigation measures.
• Traffic Safety Analysis. Report the findings on the following:
o Crash severity and types
o Intersection vehicle crash rates at study intersections
o Roadway crash rates (not intersection related) on S 124
th Street between 42nd Avenue S and 51St Place
S
o Potential countermeasure assessment
• Traffic Analysis Report and DEIS section
o Prepare the traffic DEIS section and standalone Traffic Analysis Report with associated attachments
for City review.
o Traffic Analysis Report to be included as an appendix to the EIS report.
o Address/reconcile City's comments on draft report. Submit final report.
• Prepare for and participate in up to six meetings for the traffic analysis with City staff.
CLIENT RESPONSIBILITIES
• City will provide traffic counts for impacted intersections collected in 2018.
• City will provide Synchro models that are in a condition that requires minimal or no calibration.
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City of Tukwila I Scope of Work and Fee Summary
Allentown Truck Reroute Environmental Impact Statement
• City will provide the final or most recent version of traffic study reports for Allentown development projects
approved in the last 5 years.
• City will provide one round of comments on the Draft Traffic Analysis Report.
ASSUMPTIONS
• HDR will use previous Synchro model as starting point for traffic analysis.
• HDR will reconcile comments to the Draft Report with the City prior to submitting the Final Report.
DELIVERABLES
1. Draft Traffic Analysis Report and associated EIS section (Word file).
2. Final Traffic Analysis Report and associated EIS section (Word file).
4.3 Wetlands and Streams Assessment
OBJECTIVE
The purpose of this task is to conduct a desktop -level review and field assessment of wetlands in the project area of the
proposed alternatives.
HDR SERVICES
• HDR will assess wetlands using the following methods:
o Wetlands and streams within the project effects area that may be affected by construction of the
proposed alternatives:
• Identify wetlands and streams based on publicly available databases (existing National
Wetland Inventory, King County iMap, National Hydrography Dataset, and Statewide
Washington Integrated Fish Dstribution mapper)
• Conduct site reconnaissance to ground -truth location and extent of inventoried wetlands
and streams.
• Map approximate location and extent of wetlands and streams based on site
reconnaissance, aerial photographs, and topographic data.
• Prepare preliminary rating forms for the wetlands per Washington Department of Ecology's
2014 Washington State Wetland Rating System for Eastern Washington.
• HDR will prepare a Wetland and Stream Technical Memorandum that summarizes the approximate size,
Cowardin Class, and preliniminary Category of wetlands.
CLIENT RESPONSIBILITIES
• Provide timely review of all deliverables and one consolidated list of review comments to HDR, in accordance
with the project schedule.
• The City will obtain and provide rights of entry for the wetlands field staff.
ASSUMPTIONS
• The wetland aassssment and desktop review project review includes up to four alternatives.
• The build alternatives will be identified prior to completing the site reconnaissance to ground -truth wetland
and stream locations.
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City of Tukwila I Scope of Work and Fee Summary
Allentown Truck Reroute Environmental Impact Statement
• Up to seven wetlands, and four streams will be assessed. For the purpose of this assumption, each proposed
crossing of the Duwamish River will count as a separate wetland and stream.
• Task assumes that wetlands requiring site investigation will be accessible from public roads.
• Wetlands will not be formally delineated for permitting purposes. Location and extent of wetlands will be
mapped with limited GPS points in the field, and available aerial photos and topographic data.
• HDR will have full access to the areas requiring entry and will be provided with access keys, if needed. No
permits will be required for HDR to conduct its fieldwork.
• A discussion of potential wetland and stream mitigation will not be will not be included.
DELIVERABLES
1. Draft and Final Wetland and Stream Technical Memorandum
2. Draft EIS Section for inclusion in PDEIS.
4.4 Cultural Resources
OBJECTIVE
The purpose of this task is to perform the cultural resources analysis for the EIS. This includes reviewing available
background data and the previous analysis completed for the BNSF Railway Intermodal Facility Access Study in 2016, as
well as coordination with the Washington Department of Archaeology and Historic Preservation (DAHP), King County
Historic Preservation Program (HPP), affected Indian tribes, and other parties who may hold interests in the Project
area regarding cultural resources. A field survey for archaeological and architectural history resources will be
conducted within, and adjacent to, the footprint of the design alternatives (referred to as "Alternatives Survey Area").
Identified cultural resources will be recorded and a preliminary assessment of their eligibility for state and federal
historic registers and local landmarks will be made. Potential impacts of the Project will be considered for identified
cultural resources, as applicable. A technical report will be prepared that meets the DAHP guidelines and will serve as
the basis for the cultural resources affected environment and impacts analysis sections of the EIS. All work will be
overseen by archaeologist and/or architectural historians who meet the Secretary of the Interior's Professional
Qualifications Standards for their respective disciplines.
HDR SERVICES
• HDR will support the City in coordination with the DAHP, KC HPP, Indian tribes, and other parties (e.g.,
historical societies, Washington Trust for Historic Preservation, etc.) who may hold an interest in the Project.
This coordination will consist of emails and/or phone calls to to determine if the parties have any concerns in
the Project area. Specifially, tribes will be asked to share information concerning any resources of religious and
cultural significance that may be located in proximity to the Project alternatives, should they wish to share
such information. HDR is aware that the Tribes may have information gathered from elders regarding the
Project area and will welcome the opportunity to coordinate with them regarding incorporation of this type of
information in a secure and respectful manner. HDR staff will be available for telephone consultations with the
City, and DAHP, as necessary, regarding the project and our findings.
• HDR staff will conduct an online records search of the DAHP Washington Information System for Architectural
and Archaeological Records Data (WISAARD) to determine what previous studies have been conducted within
and in a 1 -mile buffer around all of the Project alternatives, as well as to identify previously recorded
archaeological and historic resources in the Project vicinity. HDR personnel will also review publicly available
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City of Tukwila I Scope of Work and Fee Summary
Allentown Truck Reroute Environmental Impact Statement
data from online sources including county soil books, aerial photography, General Land Office survey plats,
and historic maps to develop a preliminary impression of the type and number of cultural resources that may
be located within the APE and surrounding area. This review will build upon the previous analysis completed
for the BNSF Railway Intermodal Facility Access Study in 2016.
• HDR will perform a field survey to document archaeological and historic built environment resources within
the Alternatives Survey Area. The archaeological survey will focus within the alternatives footprint where
ground disturbance is anticipated. The historic built environment survey will focus on the footprint and
immediately adjacent areas where both ground disturbance and visual impacts are anticiapted. HDR will
arrange for utility locates to meet the requirements of Washington's Underground Utilities regulations (RCW
19.122). The field survey will consist of the following:
o HDR will conduct an archaeological pedestrian survey of the Alternatives Survey Area, including up
to 10 acres. Survey transects shall be 20 meters apart or less on average for the survey; however,
narrower transects may be used according to the judgment of the field supervisor. The surveyors
will seek out and examine all ground exposures (e.g., exposed bank, roads, trails, ditches) for
evidence of subsurface features and/or cultural materials. All survey areas recorded using a Global
Positioning System (GPS) instrument that achieve submeter accuracy in the field.
o The character of the landscape, its potential for containing intact archaeological deposits, and the
presence of any existing utilities and other impediments will determine subsurface testing methods.
Up to 40 shovel probes, measuring approximately 40 centimeters (cm) in diameter, will be excavated
within the Alternatives Survey Area in approximately 20 meter spacing, where feasible. The shovel
probes will be excavated to a maximum depth of 1 meter unless sterile sediments or impediments
are encountered. Up to 25% of the shovel probes will be extended to 2 meters deep through the
use of bucket augers to verify that deeply buried archaeological materials are not present. Shovel
probes may be terminated at shallower depths if the sediments reveal that substantial ground
disturbance has previously occurred at a location. All excavated sediments will be screened through
0.25 -inch hardware mesh to identify cultural materials that may be present. The identification of any
subsurface cultural materials in a single shovel probe will result in the excavation of up to four
additional shovel probes in a cruciform pattern at a distance of 5 meters (calledradial probes) within
the Alternatives Survey Area, as feasible, to determine resource boundaries. All shovel probes will
be completely backfilled and their locations will be marked with the GPS instrument after
recordation is complete.
o If archaeological materials are found, they will be analyzed in the field but not collected. To the
extent possible, they will be identified as to type, material, function, and cultural and chronological
association. All encountered archaeological materials will be documented on DAHP site and isolate
forms. Draft archaeological site and isolate forms, and historic property inventory (HPI) forms, will
be submitted to DAHP for review and assignment of Smithsonian Trinomials for inclusion with the
Final Report deliverable. All cultural resource locations and/or boundaries will be recorded with the
GPS instrument. Photographs will be taken of the resource(s) and a GIS sketch map will be prepared
to accompany the form..
o An HDR architectural historian will conduct a reconnaissance -level architectural history survey
within the Alternatives Survey Area and affronting parcels. Architectural features that are 45 years
old or older will be recorded on DAHP HPI forms, photographed, and evaluated for their eligibility
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City of Tukwila I Scope of Work and Fee Summary
Allentown Truck Reroute Environmental Impact Statement
for listing in federal, state, and local registers, per DAHP guidelines. For the purposes of scoping, it is
estimated that up to 20 architectural resources may have dates of construction that extend prior to
1975 and that need to be evaluated. The architectural historian will assess potential Project effects
on any historically significant properties identified during the inventory and recommend
appropriate avoidance, minimization, and/or mitigation measures, as feasible.
o HDR will prepare a Cultural Resources Inventory Report summarizing the results of the records
review and field survey . This report will adhere to the DAHP reporting guidelines and professional
standards. The report will include:
• A description of the project and applicable laws and regulations
• A summary of the results of the records review
• The field methods and results
• A description of any cultural materials found
• A preliminary assessment of potential Project effects on identified cultural resources
• Recommendations for any further cultural resources work required for the project
• A statement outlining what steps the project should follow in the event of an unanticipated
discovery of buried cultural materials or human remains during construction
• References cited
o The report will include such tables, maps, photographs, and other graphics as are needed to depict
the study results. Forms for any recorded resources will be included in an appendix to the report.
CLIENT RESPONSIBILITIES
• Provide input and feedback on draft materials in a timeframe consistent with the agreed upon project
schedule and coordinate with other City departments as needed.
• The City will obtain and provide rights of entry for the cultural resources field staff.
ASSUMPTIONS
• HDR will have full access to the Alternatives Survey Area and will be provided with access keys, if needed. No
permits will be required for HDR to conduct its fieldwork.
• HDR will not begin subsurface fieldwork until an Excavation Confirmation Code is obtained from the utility
locate service and all known utilities are marked, or HDR has received direct confirmation from each utility
that they have no facilities in the project area. Once HDR's fieldwork is completed, we will not be responsible
for maintaining any location survey markings.
• No more than 44 shovel probes will be excavated within the Alternatives Survey Area.
• One archaeological site or isolate will be identified during survey and documented on a DAHP site/isolate
form.
• Twenty historic built environment resources will be identified during survey and documented on a HPI form.
• No overnight stays are anticipated to conduct field work.
• Roundtrip mileage at the IRS rate is included for crews to perform the field study.
• Teleconferences with the City, agencies, and Tribes will not exceed four hours over the term of the project.
• Reporting will not include the preparation of an inadvertent discovery plan or agreement documents (e.g.,
Memorandum of Agreement).
• HDR will use the approved technical report as the basis of Affected Environment and Impacts Assessment
cultural resources sections of the EIS.
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City of Tukwila I Scope of Work and Fee Summary
Allentown Truck Reroute Environmental Impact Statement
DELIVERABLES
1. Draft and Final Cultural Resources Report (electronic)
2. Draft and Final Archaeological Site/Isolate Form (electronic)
3. Draft and Final HPI Forms (up to 20; electronic)
4. Draft EIS section for inclusion in PDEIS (electronic)
Task 5: Final EIS
OBJECTIVE
The purpose of this task is to coordinate with the City to prepare responses to comments on the DEIS and prepare the
Final EIS (FEIS).
HDR SERVICES
• Collaborate with City staff to refine approach and to prepare responses to comments.
• Prepare annotated outline of FEIS, describing recommended modifications, corrections, and/or additions, for
discussion at project team meeting.
• Prepare preliminary FEIS and conduct editorial review and QA/QC.
• Prepare for and lead an EIS workshop to confirm approach to resolution of City's comments on the preliminary
FEIS.
• Revise FEIS based on City comments.
• Prepare a final proof copy of the document for City confirmation that all requested changes have been made.
• Provide electronic files of the FEIS for publication by the City and compressed electronic files for posting on the
City's website.
CLIENT RESPONSIBILITIES
• Provide input and feedback on draft materials in a timeframe consistent with the agreed upon project schedule
and coordinate with other City departments as needed.
• Provide one set of compiled comments on draft materials.
• Assist with preparing responses to comments that require City staff input and coordinate with other City
departments as needed.
• Coordinate publication and copying of the FEIS for public issuance and related press releases and notifications.
ASSUMPTIONS
• One round of review of the preliminary FEIS; comments may be resolved via tracked changes or in project team
meetings.
• Comments on draft materials will be provided in electronic format (tracked changes in Word or comments in PDF
files) via the project SharePoint site.
• Comments and/or changes to the FEIS will be minimal and editorial / qualitative in nature and not require
substantive new analysis. Additional analyses to complete the FEIS are not included in this scope of work.
• EIS workshop will be up to four hours in duration and up to six HDR team staff will attend.
• This scope of work does not include formatting for accessibility (ADA/508 requirements).
• Responses to comments will be provided in table format with minimal formatting.
• Appendices will require minimal formatting and will be attached to the EIS in their original format.
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City of Tukwila I Scope of Work and Fee Summary
Allentown Truck Reroute Environmental Impact Statement
• Assistance with SEPA appeal is not included in this scope of work.
• The scope of work does not costs for printing the FEIS.
DELIVERABLES
1. FEIS outline (Word file).
2. Compiled draft comment responses (Word file).
3. Preliminary FEIS (Word file).
4. Public FEIS and appendices (PDF file).
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Exhibit B
Estimated Fees and Disbursements
City of Tukwila I Scope of Work and Fee Summary
Allentown Truck Reroute Environmental Impact Statement
Compensation for proposed services will be billed on a Time and Materials basis. The total fee for these services is not
to exceed $796,274, unless mutually agreed upon by HDR and the Client.
Task # Task Description
Total
1 Project Management $76,214
2 Data Collection and Alterntives Development $115,867
Public Involvement $117,107
4 Draft EIS $334,883
5 Final EIS $152,203
$796,274
SUBTOTAL
Terms and Conditions
These services are proposed to be completed under HDR's standard Professional Services Agreement and Terms and
Conditions.
This proposal is valid for 60 work days from the date of submission. Thereafter, it may be subject to change.
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Total For
Proposal
FEE ESTIMATE
City of Tukwila: Allentown Truck Reroute EIS
c:\pwworking\weet0l\d2743299\Tukwila Allentown EIS ESTIMATE.olsrn
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$76,214
$115,867
$117,107
$334,883
$152,203
$796,274
29
Task #
Task Description
Total Total
Labor Escalation
Total
Expenses
Total
Subconsultants
1
Project Management
$73,424
$2,790
$0
$0
2
Data Collection and Alternatives Developme
$111,625
$4,242
$0
$0
3
Public Inolvement
$112,554
$4,277
$276
$0
4
Draft EIS
$320,215
$12,168
$500
$2,000
5
Final EIS
$146,631
$5,572
$0
$0
$764,449
$29,049
$776
$2,000
c:\pwworking\weet0l\d2743299\Tukwila Allentown EIS ESTIMATE.olsrn
Page 1
$76,214
$115,867
$117,107
$334,883
$152,203
$796,274
29
Project Role
Billing Rate
LABOR ESTIMATE, HDR ENGINEERING STAFF
Cl of Tukwila: Allentown Truck Reroute EIS
1.1 Project Setup
Teepe, Adam K
Pry«t namge
195.71
Spellececy,
Rondec Rae
(Rona)
Pin
27734
son, Nathan
M (Nate)
Traffic Lead
201.60
Pi, Jake Sung
Joon
Tama support
164.64
Sandstrom,
Dennis Karl
PI Lead
231.33
Gifford, Marissa
A
BuiltEnvironment
161.82
Natural Environment
Lead
198.08
Kirkland,
Gregory J Jr.
Traffic support
153.57
LaFata,
Catherine P
Equity Lead
353.86
Bassett, Mdia
Ashley
DPIRLeN use/.
149,66
Victor, Michelle
GIS Lead
143.58
Ferns, Jennifer
M
°Aural Lead
201,95
PauIJ
Rat Lead
247.71
Story, Tobin M
Natural Resources
Sustmd
143.04
r, Tina M
Eausr
158.56
Cody, Sandy R
Built Environment
,- am123.55
Robison-MLeeathes
Anna
Built nt
SPma
101.15
5919050,
Camryn Kotsuru
Carol)
PI Support
90.59
Baumbach,
Hannah Nicole
Acmwdam
102.40
Gratreak, Leese
M
Architectural
Historian
145.95
mono, Sarah
Cultural SUP
92.32
Welch, Ian D
alb and Animals
158.50
Casey, Timothy
G
Noise
258.34
Wiseman, Chad
Weer
225.60
Raaberg,
Leanne N
Graphic Designer
137.44
Kim, Hong
Kyung (Hanka)
Comment Meager
130.78
Peluso;500001
G
Ar
182.11
Johnson, Scott
AI Design DC
288,00
Frankel,lsabelle.
Grace
A1Design support
117.73
Parenteau,
Trevor Michael
Igo CARD
105.60
Saleh, Rana A
Aa Design Lead
164.80
Total
Labor
(burs
2
Total Labor Dollars
1.2 Project Mgmt Plan I Duality Mgmt Plan I HASP / Kickoff Meeting i6
1.3 Coordination, Schedule, and Monitoring 48
1.4Invoicing I Status Reporting I EV I Workplan 24
1.5 Weekly MenOngs 60
1.6 Project Closeout 8
16
61
24
15
87
30
54
120
210
16
1,602.04
10,950.03
14,521.92
7,769.04
36,195.75
2,384.88
Data Collection and Alternatives Development
2.1 Data Collection/PD/EIS Outline/PD
64
24
24
24
is
76 32
84
32
8
8
96
96
17 188 108
781 S 111,625.16
296 $ 42,098.24
2.2 Pre -Conceptual Design
2.3 Draft Conceptual Design
2.4 Final Conceptual Design
16
4
4
16
4
28
2
16
100
16,852.20
16
4
2
4
4
9
4
120
40
20
56
285
100
f 38,510.40
$ 14,166.32
Public Inelvement
3.1 Public Invo0ement Strategy
34
198
12
50
380
20
64
50
794
42 $
112,553.92
8,166.50
3.2 Info Belongs Development
3.3 Public Meeting Support
3.4 Scoping Comments/Scoping Report
3.5 DEIS Comment Processing
60
8
10
112
56
254
$ 36,071.08
16
108
196
28,264.12
35
36
24
5
70
70
25
25
172
130
24,344.87
$ 17,707.35
4.1 Draft EIS Preparation
4.1.1 - P
4.1.2 - Public
Draft EIS
4.2 Traffic Analysis
204
4
68
20
48 54
172
240
282
102
142
t34
48
172
36
164
32
aH
10
32
2062 6 320,215.30
0
120
4
80
32
16
8
4
40 40
8 8
8
4
2
160
120
16
80 40
4
40
8
80 40
24 8
40
40
8
24
8
40
8;
24
8
904
149,871.32
324
54,982.00
20
160
56
16
260
40,657.76
43 Wetlands and Streams Assessment
4.4 Cultural Resources
2
2
6
32
82
94
124
28
158
142
432
20,888.70
53,815.52
5.1 Preliminary Final EIS
64
5.2 Comment Response
5.3 Final EIS
24
24
24
24
4
d
80
64
4
24
40
24
24
24
24
24
16
4
40
24
d
16
24
4
4
4
50
8
4
4
4
4
4
10
15
4
4
484
207
215
78,077.76
E 34,815.34
E 33,737.89
574.00
$ 112,337.54
8.00
$ 2,218.72
143.00 I 44.00 II 263.00 I 105.00
26,828.60 1 $ 8,124.16 $ 60,839.79 1 $ 16,991.10
87.00
193.00
2.00
670.00
380.00
125.00
16.00
186.00
232.00
92.00
300.00
430.00
61.00
44.00
204.00
84.00
48.00
80.00
84.00
65.00
58.00
17.00
188.00
108.00
$ 17,232,96
$ 29,639.01
$ 707,72
$ 100,272.20
$ 54,560,40
$ 25,243.75
E 3,963,36
$ 26,605.44
$ 36,785.92
$ 11,366,60
$ 30,345.00
$ 38,953.70
$ 6,246.40
$ 6,421,80 $ 18,833,28
$ 13,314.00
$ 12,400.32
$ 18,048,00
E 11,544,96
$ 8,500.70
$ 10,198,16
$ 4,896.00
E 22,133.24
$ 11,404,80
EMOIMBEEI 1:1:=E1
30
Printed 9/19120228:23 PM
City of Tukwila
Allan Ekberg, Mayor
Public Works Department - Hari Ponnekanti, Director/City Engineer
INFORMATIONAL MEMORANDUM
TO: Transportation & Infrastructure Services Committee
FROM: Hari Ponnekanti, Public Works Director
Cody Gray, Operations Manager
BY: Garron Herdt, Fleet Superintendent
CC: Mayor Allan Ekberg
DATE: October 14, 2022
SUBJECT: 501 Fund - (Fleet/Equipment Rental & Replacement)
Proposed 2023/2024 Biennial Budget
ISSUE
Transportation and Infrastructure Services Committee to review Proposed 2023/2024 Biennial Budget
for Equipment Rental & Replacement (501 fund).
BACKGROUND
Fleet Services, also referred to as Equipment Rental & Replacement, a division of the Public Works
Department, procures, maintains, and surpluses the City's fleet of vehicles and heavy duty and small
equipment utilized by every City department in carrying out the essential services they provide every
day to the residents, businesses and visitors of Tukwila. The 501 fund expenses cover the regular
maintenance and operations of the Fleet Shop and fuel for all fleet units, as well as the auto coverage
premiums. The fund also includes capital funding for the procurement and replacement of all fleet
assets. Funding occurs at the department/division level for operations and maintenance and at the fund
level for replacement.
DISCUSSION & FISCAL IMPACT
• Staffing remains at 5 employees
• 46 passenger units replaced and converted to capital leases
• 13 heavy duty units replaced
• 3 additions supporting critical Street maintenance activities
• Transition of the Fire Department will open capacity for Fleet Maintenance focus on preventive
maintenance mitigating expensive breakdowns.
• Fleet continues to be impacted by supply chain issues delaying delivery of ordered vehicles and
equipment and causing maintenance and repairs to take units out of service longer.
• Fuel costs continue to add pressure with industry outlooks expecting prices to remain high into
2023.
RECOMMENDATION
Transportation and Infrastructure Services Committee approval to forward the Fleet Services 501 fund
section of the 2023/2024 Biennial Budget to the October 24, 2022 Committee of the Whole meeting.
Attachment: Proposed 501 Fund Biennium Budget
Fleet& Faci/ityServices -11210 Tukwila international Blvd, Tukwila, WA 98168 - 206-431-0166
Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov
31
Public Works — Fleet (Equipment Rental and Replacement)
PublicWorks Director/
City Engineer (1)
• -
General Maintenance
Manager (.33)
J.
Admin Support Coordinator
(.33;
Superintendent Fleet (1}
Fleet Foreman (1)
1eetTechnician (3)
32
DEPARTMENT: Public Works
FUND: Equipment Rental & Replacement
RESPONSIBLE MANAGER: Hari Ponnekanti
Description
FUND NUMBER: 501
POSITION: Public Works Director
The function of the Equipment Rental and Replacement unit is to provide a fleet of vehicles and
equipment with an operation maintenance and replacement program and to supply the City with
adequate, safe, economical and on -demand operational cars, trucks, and specialty equipment. Services
are provided through in-house labor and contracted services. The current fleet consists of approximately
193 vehicles and 134 other pieces of equipment.
2021-2022 Accomplishments
♦ Provided Fire apparatus replacement projections for the Public Safety Plan. Strategic Plan Goals
1&4
♦ Adopted Lucity as the Work/Asset Management program to provide real-time maintenance
records. Strategic Plan Goal 4
♦ Partnered with Fire to use their ESO station check software for communicating Fleet repairs and
vehicle status in real time. Strategic Plan Goal 4
♦ Started the digitization of all Fleet records. Strategic Plan Goal 4
♦ Implemented the Fleet Leasing program and updated accounting practices for better financial
sustainability and cash flow and a more modern fleet. Strategic Plan Goal 4
♦ Procured an off-road vehicle for Police to access areas along Tukwila's trails and other locations
not accessible by patrol vehicles. Strategic Plan Goals 1, 2, 4, & 5
♦ Moved fleet maintenance shop to new Fleet and Facilities building. Strategic Plan Goals 1 & 4
2023-2024 Indicators of Success
♦ Continue to promote the pool car program for maximum use of shared resources.
♦ Evaluate and adjust replacement plan for cost effective and appropriate replacement solutions.
♦ Increase the number of vehicles under the Fleet Leasing Program.
♦ Continue digitizing Fleet records.
33
Statistics
Public Works - Equipment Rental
Fund Detail
Program Descriptions
Different staff complete mandatory trainings and optional professional development each year at the
discretion of their supervisor and department leadership. Due to the varying cadence of training,
individual staff were not allocated training time; rather the division as a whole received an allocation of
money to split among staff as needed. The following programs are budgeted in the Fleet Fund:
PROGRAM NAME
Actual Estimated Projection
2020 2021 2022 2023 2024
Improve fleet service
Gallons of Fuel Consumed
Administration
113.404
120.000
125.000
130,000
Number of Accidents
54
67
60
60
60
Capital
Average Age of Fleet
10 years
11 years
10 years
9.5 years
9 years
Inventory
Number of passenger vehicles
161
161
161
172
172
Number of motorcycles
5
5
5
0
0
Number of pieces of medium 1 heavy equipment (dump trucks, etc)
50
50
50
50
50
Number of miscellaneous equipment (mowers. etc)
126
126
133
136
136
Fund Detail
Program Descriptions
Different staff complete mandatory trainings and optional professional development each year at the
discretion of their supervisor and department leadership. Due to the varying cadence of training,
individual staff were not allocated training time; rather the division as a whole received an allocation of
money to split among staff as needed. The following programs are budgeted in the Fleet Fund:
PROGRAM NAME
PROGRAM DESCRIPTION
Projects & Capital Impr
Mgmnt
Planning and executing community infrastructure investment
Administration
General functions for standard operations of the department, including purchasing,
timecards, budget development and oversight, culture and internal communications,
recruiting and hiring, employee supervision and performance evaluations.
Professional
Development & Training
Development of operational and strategic knowledge and skills to support staff
development and better outcomes for the community and organization.
Fleet Management
Maintenance of all carts, vehicles, and equipment necessary for City operations
34
Budget by Program
The allocations associated with Capital Improvements and Administration represent solely new vehicle
purchases and overhead costs and are not attached to staff time.
Program Description
Tier
Legally Required (Y/N)
Type of Program
FTE
2023 Budget
FTE
2024 Budget
%Change
2023 - 2024
Projects & Capital Impr Mgmnt
1
N - Best Practice
Community
Percent of fleet breakdowns that are preventable
1,108,556
*
897,972
-19.00%
1 - Total
-
1,108,556
-
897,972
-19.00%
Administration 2
Y - Federal/State
Governance
350,392
367,912
5.00%
2 - Tota l
-
350, 392
-
367,912
5.00%
Professional Dev& Training 3
Y - Ordinance/Resolution
Governance
5,650
5,650
-
3 -Total
-
5,650
-
5,650
-
Fleet Management 4 N - Best Practice
Governance
5.000
1,746,246
5.000
1,804,685
3.35%
4 - Total
5.000
1,746,246
5.000
1,804,685
3.35%
Grand Total
5.000
3,210,844
5.000
3,076,219
-4.19%
Programs by Tier
Tier 1 $1,109
$898
Tier 2
Tier 3 $6
I $6
Tier 4
$350
$368
$1,746
$1,805
$0 $200 $400 $600 $800 $1,000 $1,200 $1,400 $1,600 $1,800 $2,000
Thousands
2023 Budget ■2024 Budget
Performance Measures
PROGRAM
PERFORMANCE MEASURE
2021
Actual
2022
Actual
2023 -COUNCIL
2024
Target
GOAL
Fleet
Management
City vehicles maintained on schedule.
100%
Strategic
Goal 1
FleetStrategic
Management
Percent of fleet breakdowns that are preventable
*
*
80%
Goal 1
35
Revenue and Expense Summary
Equipment Rental & Replacement
Operating Expenses
Actual
Budget
Salaries & Wages
299,886
Percent Change
2020
439,210
2021
Projected
2022
8.4%
2022
Benefits
2023
203,671
2024
2022-2023
2023-2024
Operating Revenue
-2.8%
3.7%
Supplies
1,751
5,145
3,653
3,000
3,350
3,350
11.7%
0.0%
Repair & Maintenance Supplies
Grant Revenues
$ 3,894
$
- $
-
$
-
$
-
$
-
0.0%
0.0%
Other Income
1,546
0.0%
2,119
1,575
691
-
694
-
6,200
-
0.0%
0.0%
Investment Earnings
32,459
536,538
6,171
12,889
710,000
20,000
8.4%
20,000
Utility Fund Supplies
20,000
0.0%
0.0%
Rent & Concessions
2,117,021
-
2,034,751
2,268,831
Professional Services
2,268,831
97,530
2,056,241
114,400
1,240,748
-9.4%
-39.7%
Transfers In
147,693
4,965
345,413
52,000
5,500
52,000
5,000
-
0.0%
-
-100.0%
0.0%
Sale of Capital Assets
163,847
5,850
284,724
108,296
0.0%
25,000
599
161,750
-
124,040
547.0%
-23.3%
Total Operating Revenue
2,466,460
Rentals
2,673,177
2,443,591
24,349
2,365,831
1,500
2,237,991
-96.3%
1,384,788
-5.4%
-38.1%
Operating Expenses
Salaries & Wages
299,886
330,346
409,817
439,210
476,273
515,516
8.4%
8.2%
Benefits
162,242
203,671
233,583
233,660
227,102
235,566
-2.8%
3.7%
Supplies
1,751
5,145
3,653
3,000
3,350
3,350
11.7%
0.0%
Repair & Maintenance Supplies
-
2,117
29
-
-
-
0.0%
0.0%
Small Tools
2,079
6,484
4,192
-
10,750
11,000
0.0%
2.3%
Technology Supplies
691
23
694
-
6,200
6,200
0.0%
0.0%
Fleet Supplies
401,749
536,538
547,635
655,000
710,000
710,000
8.4%
0.0%
Utility Fund Supplies
-
-
-
-
-
-
0.0%
0.0%
Professional Services
98,758
97,530
97,250
114,400
102,100
111,900
-10.8%
9.6%
Communications
4,965
5,370
4,500
5,500
5,000
5,000
-9.1%
0.0%
Professional Development
248
19,987
2,849
1,500
5,850
5,850
290.0%
0.0%
Advertising
599
-
-
-
-
-
0.0%
0.0%
Rentals
63,738
38,802
24,349
40,806
1,500
1,500
-96.3%
0.0%
Technology Services
2,530
-
2,388
7,500
10,500
10,500
40.0%
0.0%
Utilities
-
-
2,000
-
4,000
4,000
0.0%
0.0%
Repairs & Maintenance Services
95,628
90,624
226,326
146,126
153,771
154,453
5.2%
0.4%
Other Expenses
2
303
207
20,000
500
500
-97.5%
0.0%
Machinery & Equipment
1,716,058
779,683
962,937
269,000
1,143,556
932,972
325.1%
-18.4%
Transfers Out
211,724
-
-
-
-
-
0.0%
0.0%
Total Operating Expenses
3,062,648
2,116,623
2,522,409
1,935,702
2,860,452
2,708,307
47.8%
-5.3%
Indirect Cost Allocation
381,412
330,403
333,707
333,707
350,392
367,912
5.0%
5.0%
Total Non Operating Expenses
381,412
330,403
333,707
333,707
350,392
367,912
5.0%
5.0%
Total Expenses
3,444,060
2,447,026
2,856,116
2,269,409
3,210,844
3,076,219
41.5%
-4.2%
Beginning Fund Balance
5,486,735
4,509,134
4,735,285
4,735,285
4,322,760
3,349,907
-8.7%
-22.5%
Change in Fund Balance
(977,600)
226,151
(412,525)
96,422
(972,853)
(1,691,431)
-1109.0%
73.9%
Ending Fund Balance
$ 4,509,134
$ 4,735,285
$ 4,322,760
$ 4,831,707
$ 3,349,907
$ 1,658,476
-30.7%
-50.5%
36
NEW AND REPLACEMENT PURCHASES IN 23/24
Fleet Services may replace the listed vehicle or another in its place depending on the best, most effective,
and fiduciarily responsible options at the time of replacement. Should other fleet vehicles or equipment
fail those failed units will be replaced and units listed here may be pushed to other replacement years.
37
JNIT
a
°LI t:HRSEYEAR
LEASE YEAR
REPLACFM=4T
UNIT
2021
2021
2023
2924
POLICE
Ford Interceptor Admin Sedan
1432
8,900
5,700
Ford Escape
Chevy Caprice Admin Sedan
1433
0;910
5,700
Ford Escape
Ford Taurus (Detective)
1434
0,900
5,700
Ford Escape
Ford Taurus+;Delectivei
1435
0,900
5,700-
Ford Escape
Ford Police Interceptor
1744
33.140
Ford Police Interceptor
Ford Police Interoceptor
1747
33,140
Ford Police Interceptor
Ford Police Interceptor
1748
33,140
Ford Police Interceptor
Ford Police Interceptor
1749
33,140
Ford Police Interceptor
Ford Police Interceptor
1751
33,140
13,140
Ford Police Interceptor
Ford Police Interceptor
1752
33,140
13,140
Ford Police Interceptor
Ford Police Interceptor
1753
33,140
13,140
Ford Police Interceeic•
Ford Police Interceptor
1755
33,140
13,140
Ford Police Interceo:c-
Ford Pal Interceptor
1758
33,140
13,140
Ford Police Interceptor
Ford Police Interceptor
1758
33,140
Ford Police Interceptor
Ford Pollee Interceptor
1759
33,140
13,140
Ford Police Interceptor
Ford Police Interceptor
1781
33,140
Ford Police Interceptor
Ford Police Interceptor
1783
33,140
Ford Police Interceptor
Ford Police Interceptor
1764
33,140
Ford Police bite
Ford Police Interceptor
1705
33,140
Ford Police interceptor
Ford Police Interceptor
1788
33,140
Ford Police :nterceptcr
Ford Pollee I^1erceptor{Patrol
Sgt.)
176833,140
Ford Police nterceptor (Patrol
Sgt)
Ford Po ce Interceptor
1709
33,140
Ford Police Interceptor
Fwd Po ce I-terceptor
1770
33,140
Ford Police Interceptor
Ford Police Interceptor
1771
33,140
Ford Police Interceptor
Jail Transport Van
1915
-. -.-
Jail Transport Van
PW MAINTENANCE ADMIN
Ford Taurus
1100
0,5010
5,500
Escape 4x4
Fore Taurus
1159
0,500
5,500
Escape 4x4
PW ADMINISTRATION & ENGNEERNG
Fwd Taurus
1160
8,804
8,804
Crew cab pickup, 4x4 {Si {red
Pod Vehicle)
Ford Explorer
1180
8,500
5,500
Escape 4x4
1r2 ton ick quad colo
p '�,
1228
10,752
10,752
Grey cab pickup, 4x4 (Shared
Pod Vehi le)
Toyota Prins Hybrd
3101
8,500
5,500
Escape AWD (strobes}
MINKLER SHARED
Dump truck, 10 }gid
1313
208,000
Dump truck. 10 yd
STREET
Tracer, buttons
11]02
15.0E10Trailer,
STernergencytr3ffc
control response
Cuiip t -..€k, 1 -ton
1301
10,752
Dump truc . 1 -um
Plow
1409
20.000
Plow
Sander
1415
40.000
Sander
Crack Sealer
1412
40.000
Crack Sealer,
37
.124,040;;
Lease Equity {Cash "�3c.•:
resale)
To -:a I by Year
$ 882,000
• 61,7501
155C'00 $ 214,806 $ 623,9311
S 1,096,806 $ T78,933
38
UNIT
#
PURCHASE YEAR
LEASE YEAR
REPLACEMENT
UNIT
202?
2024
2:7.2.S
2024
Variable Message Board
1430
- _.')C
Variable Message Board
314-ton Pickup {luarc Cab
2206
_, v2
10,752
Pickup 4x4.. 8' bed wa, I --'.e
Cargo wan. Fiber Optc
2303
10,752
10752
Pickup 4x4. 3' bed 'ra: ' ‘a_ --e
314-ton Pickup Qu,ac Cab
2205
10.000
Pickup truck sander
NEW
30 000
Pavement breaker backnoe
attachment
NEW
27.000
Asphalt Cutter
NEW
30.000
Sweeper, .Traile•--,cu :ec
SEWER
314-ton Picker Supsrv_ a
__--
-:_
1075
Pickup 4344, 8' bed ro: :._
SURFACE WATER
1-ten dump cab & cassis
1220
35.000
Flatbed wd crane
Variable Message Board
1427
30.000
Variable Message Board
SewerS urface Water (shared)
Van TV Ford E350 cassis
2900
250.000
'-1a._TV
WATER
3J4-ton pickup, reg can
1270
10,.x 52
10752
Fa50 vn' I iftgate & tool)ox
1-112-ton Service Truck Ford
F450F450
129110752
10,752
1-1f2-ton SenneeTruck, Fc•oo
Variable Message Board
1420
30,000
Variable Message Board
FLEET
Pickup
1237
= ;.-._
- -:a
ckup
Heavy Duty mobile lifts (4)
9011
7.:: r 2:
Heavy Duty mobile lifts :2:
PARKS MAINTENANCE
314-ton Dvrngp
1246
18,500
19,500
Ford F35*5C Chassis XL4x2
114-TON PICKUP
126g
9,500
0,500
1.4-ton pickup
Mover, Front mount rotary flArd
1973
011.000
Mower, 72'
314-ton Pickup, Feud F25O
0201]
10,752
3;4-ton Pickup 4:-
1i2-ton Pickup, Ford F15O
6201
10,752
3.4-ton Pickup 4:-
COMMUNITY 0EVELOPMENTJPLANNRIO
ChevyIrrtpala (Pool Car =.°
1188
9,500
6,500
Ford Escape
TIS
Fold Wiwi-star Va-
1219
7,5CC
7,500
Ford Transit
Chevy Astro Cargo Van
1223
7,000
7,000
Ford Explorer
Lease Equity {Cash "�3c.•:
resale)
To -:a I by Year
$ 882,000
• 61,7501
155C'00 $ 214,806 $ 623,9311
S 1,096,806 $ T78,933
38
Salary and Benefit Details
Equipment Rental & Replacement
Position Description
2022
FTE
2023
FTE
2023 Budget
Salaries Benefits
2024
FTE
2024 Budget
Salaries Benefits
Maint & Ops Superintendent
1
1
$ 114,549 $ 52,974
1
$ 130,188 $ 56,122
Fleet Technician Foreman
$ -
1
101,184 50,516
1
106,572 51,763
Fleet Technician
4
3
257,040 121,721
3
275,256 125,787
Overtime
1,523,440
1,633,350
3,500 641
1,978,831
3,500 644
Uniform Allowance
PW501650-361110
Investment Interest
1,250
6,171
1,250
Department Total
5
5
$ 476,273 $ 227,102
5
$ 515,516 $ 235,566
General Ledger Code Details
Revenues
GL Account Code
Account Description
Actual
2020 2021
Projected
2022
2022
Budget
2023
2024
PW501650-333219
Dept Of Treasury -Cares Act
$ 3,894
$ -
$ -
$ -
$ -
$ -
PW501650-344501
Fleet Repair Charges
1,072
-
-
-
-
-
PW501650-348300
Vehicle/Equip Repair Charges
1,523,440
1,633,350
1,978,831
1,978,831
1,050,522
1,240,748
PW501650-361110
Investment Interest
32,459
6,171
12,889
20,000
20,000
20,000
PW501650-369100
Sale Of Scrap And Junk
474
2,119
1,575
-
-
-
Total Operating Revenues
PERS
1,561,340
1,641,640
1,993,295
1,998,831
1,070,522
1,260,748
PW501650C-348301
Other Charges -Fleet Depr
593,580
401,401
-
290,000
-
-
PW501650C-395200
Ins Comp/Loss Capital Asset
114,057
184,443
58,284
20,000
-
-
PW501650C-395400
Gain/Loss Disp of Captl Asset
49,789
100,281
50,012
5,000
161,750
124,040
PW501651C-348301
Other Charges -Fleet Depr
-
-
290,000
-
1,005,719
-
Total Capital Project Revenues
757,427
686,125
398,296
315,000
1,167,469
124,040
PW501651C-730109
Transfer in From DrugSzrfund
-
26,000
-
-
-
-
PW501651C-730305
Transfer In from 305
147,693
319,413
52,000
52,000
-
-
Non -Operating Revenues
147,693
345,413
52,000
52,000
-
-
Total Revenues
$ 2,466,460
$ 2,673,177
$ 2,443,591
$ 2,365,831
$ 2,237,991
$ 1,384,788
Expenses
GL Account Code
Account Description
Actual
2020 2021
Projected
2022
2022
Budget
2023
2024
PW501650-511000
Salaries
$ 299,748
$ 323,032
$ 403,170
$ 405,335
$ 472,773
$ 512,016
PW501650-512000
Extra Labor
-
-
-
32,000
-
-
PW501650-513000
Overtime
138
7,314
6,647
1,875
3,500
3,500
Total Salaries & Wages
299,886
330,346
409,817
439,210
476,273
515,516
PW501650-521000
FICA
22,655
25,351
31,986
33,580
36,435
39,437
PW501650-523000
PERS
38,059
37,632
42,006
43,375
49,612
54,268
PW501650-524000
Industrial Insurance
8,014
10,333
10,831
16,040
12,775
13,399
PW501650-524050
Paid Family & Med Leave Prem
444
491
659
626
765
828
PW501650-525000
Medical, Dental, Life, Optical
14,397
2,377
2,613
2,567
2,380
2,499
PW501650-525097
Self -Insured Medical & Dental
78,003
126,270
144,646
136,372
123,886
123,886
PW501650-528000
Uniform Clothing
236
-
-
1,100
-
-
PW501650-528001
Boot Allowance
435
1,216
841
-
1,250
1,250
Total Personnel Benefits
162,242
203,671
233,583
233,660
227,102
235,566
39
Expenses (cont.)
GL Account Code
Account Description
Actual
2020
2021
Projected
2022
2022
Budget
2023
2024
PW501650-531000
Supplies -General
-
-
13
3,000
-
-
PW501650-531001
Office Supplies
1,156
2,832
2,268
-
2,500
2,500
PW501650-531002
Printing Supplies
144
152
137
-
500
500
PW501650-531003
Operating Supplies
451
2,161
1,055-
100
100
PW501650-531004
Event Food
-
-
50
-
-
-
PW501650-531005
Meeting Food
-
-
131
-
250
250
PW501650-532000
Repairs & Maint Supplies
-
42
10
-
-
-
PW501650-532002
Maintenance Supplies
-
2,075
-
-
-
-
PW501650-532003
Safety Supplies
-
-
19
-
-
-
PW501650-535000
Small Tool & Minor Equipment
643
4,369
505
-
-
-
PW501650-535001
Equipment
-
-
197
-
1,000
1,000
PW501650-535002
Power Tools
-
-
-
-
1,000
1,000
PW501650-535003
Office Equipment
-
-
2,500
-
6,000
6,000
PW501650-535005
Tool Allowance
1,436
2,115
989
-
2,750
3,000
PW501650-536000
Technology Supplies
-
-
650
-
-
-
PW501650-536001
Computer peripherals
691
23
44
-
200
200
PW501650-536002
Computer/Laptop Purchase
-
-
-
-
6,000
6,000
PW501650-537000
Fleet Supplies
-
-
4,144
-
10,000
10,000
PW501650-537001
Fuel
220,135
345,143
397,690
350,000
400,000
400,000
PW501650-537002
Supplies added to vehicles
122,669
120,980
97,516
225,000
200,000
200,000
PW501650-537003
Supplies added to Inventory
58,944
70,415
34,823
80,000
75,000
75,000
PW501650-537004
Fleet Bulk Fluids
-
-
12,962
-
25,000
25,000
PW501650C-537002
Supplies added to vehicles
-
-
500
-
-
-
Total Supplies
`
406,271
550,307
556,203
658,000
730,300
730,550
PW501650-541000
Professional Services
-
-
600
5,500
-
-
PW501650-541007
Contracted Services
729
203
-
-
-
-
PW501650-541010
Inspection Services & Permits
3,880
-
5,000
-
2,000
2,000
PW501650-541016
Recruitment
33
-
-
-
-
-
PW501650-541020
Insurance -Property
92,063
96,446
-
108,900
-
-
PW501650-541026
Employee screening/testing
96
158
200
-
600
600
PW501650-541028
Contracted Towing Services
1,956
723
2,000
-
1,500
1,500
PW501650-541040
Insurance -Auto
-
-
89,450
-
98,000
107,800
PW501650-542001
Telephone/Alarm/Cell Service
3,823
4,310
4,000
5,500
3,800
3,800
PW501650-542002
Postage/Shipping Costs
1,037
1,061
500
-
1,200
1,200
PW501650-542003
City Wide Internet
105
-
-
-
-
-
PW501650-543000
Professional Development
-
734
-
-
-
-
PW501650-543001
Memberships
248
205
-
-
200
200
PW501650-543002
Registrations
-
12,818
603
1,500
2,000
2,000
PW501650-543003
Meals -Prof Dev related
-
893
842
-
250
250
PW501650-543005
Mileage
-
-
178
-
100
100
PW501650-543006
Certifications & Licenses
-
5,337
130
-
300
300
PW501650-543007
Hotel/Lodging
-
-
1,096
-
1,200
1,200
PW501650-543999
Other Prof Dev/Travel Expenses
-
-
-
-
1,800
1,800
PW501650-544000
Advertising
599
-
-
-
-
-
PW501650-545000
Operating Rentals & Leases
409
-
-
-
-
-
PW501650-545001
Copier Rental
1,052
1,027
1,043
20,000
1,500
1,500
PW501650-545004
Equipment Rental
13,734
8,976
2,500
-
-
-
PW501650-545094
Fleet rental/repl funding
48,542
28,799
20,806
20,806
-
-
PW501650-546001
Software Maintenance Contract
2,530
-
-
7,500
7,500
7,500
PW501650-546004
Online Services -Subscriptions
-
-
2,388
-
3,000
3,000
PW501650-547028
Solid Waste Disposal
-
-
2,000
-
4,000
4,000
PW501650-548000
Repair & Maint Services
37,806
1,044
265
-
-
-
40
Expenses (cont.)
GL Account Code
Account Description
Actual
2020 2021
Projected
2022
2022
Budget
2023
2024
PW501650-548001
Repair services
24,431
49,425
189,409
120,000
120,000
120,000
PW501650-548002
Maintenance Services
-
1,951
1,107
-
2,800
2,800
PW501650-548006
Uniform Cleaning/Repair
11,303
17,339
5,420
-
10,000
10,000
PW501650-548007
Cleaning/Janitorial Services
2,663
378
-
-
-
-
PW501650-548095
Fleet Operand Maint costs
19,425
20,487
26,126
26,126
20,971
21,653
PW501650-549000
Miscellaneous Expenses
-
-
200
20,000
-
-
PW501650-549007
Excise Taxes & Other Assessmnt
2
5
7
-
-
-
PW501650-549010
Business Meals (non Prof Dev)
-
298-
-
500
500
PW501651C-548001
Repair sendces
-
-
4,000
-
-
-
Total Services & Passthrough Pmts
266,468
252,617
359,870
335,832
283,221
293,703
PW501650-564000
Machinery & Equipment-
-
2,269
-
-
-
PW501650-564003
Software Implementation-
16,725
-
-
-
-
PW501650C-564000
Machinery & Equipment
12,661
-
20,006
15,000
35,000
35,000
PW501651C-564000
Machinery & Equipment
1,703,397
762,958
940,662
254,000
1,108,556
897,972
Total Capital Expenditures
1,716,058
779,683
962,937
269,000
1,143,556
932,972
PW501651C-750411
Transfer Out to 411
211,724
-
-
-
-
-
Total Transfers Out
211,724
-
-
-
-
-
PW501650-750190
Transfer Out ICA
381,412
330,403
333,707
333,707
350,392
367,912
Total Expenses
$ 3,444,060
$ 2,447,026
$ 2,856,116
$ 2,269,409
$ 3,210,844
$ 3,076,219
41
42
City of Tukwila
Allan Ekberg, Mayor
Public Works Department - Hari Ponnekanti, Director/City Engineer
INFORMATIONAL MEMORANDUM
To: Transportation and Infrastructure Services Committee
From: Hari Ponnekanti, Public Works Director/City Engineer
By: Brittany Robinson, Public Works Analyst
CC: Mayor Ekberg
Date: October 14, 2022
Subject: Public Works Fee Resolution for Water, Sewer, and Surface Water Rates
ISSUE
Adopt Public Works Fee Schedule Resolution for 2023 and 2024.
BACKGROUND
The City's Public Works Department manages three utility funds — Water, Sewer, and Surface Water.
The Water and Sewer Utilities serve approximately 60% of the property owners in the City, while the
Surface Water Utility serves all properties within City limits. Utility rates provide the bulk of the revenue
that supports the operations of the water, sewer, and surface water operations in the City of Tukwila.
These rates are reviewed biennially as a part of the City's budget and Capital Improvement process.
The City's Budget, Capital Improvement Program and Comprehensive Plan all reference or include the
policies that govern rate development.
Annual rate increases allow the City to keep pace with inflation and fixed cost increases, and to
implement the City's long-term strategic goals for maintenance, improvement, and replacement of
capital infrastructure. Without regularly occurring and sufficient rate increases, the City's ability to
address infrastructure needs would be compromised. In addition, the policies reinforce the importance
of maintaining adequate fund reserve levels.
Discussion of rate increases were brought forward to Council at the October 3, 2022 Transportation &
Infrastructure Services Meeting and subsequent Committee of the Whole meeting on October 10, 2022.
RECOMMENDATION
Council is being asked to adopt the City's 2023 and 2024 water, sewer, and surface water proposed rate
increases in accordance with the Public Works Fee Schedule Resolution and consider this item on the
Consent Agenda at the November 7, 2022 Regular Council Meeting.
Attachment: Public Works Fee Schedule Draft Resolution
43
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TUKWILA, WASHINGTON, ADOPTING A NEW
PUBLIC WORKS FEE SCHEDULE; AND REPEALING
RESOLUTION NOS. 2016 AND 2039.
WHEREAS, each year the City analyzes the rate model for the three utility enterprise
funds, which are water, sewer and surface water, to ensure revenues keep pace with
expenses, to update the traffic model, and to analyze the transportation network to ensure
continued compliance with the Growth Management Act and the City's adopted
Comprehensive Plan; and
WHEREAS, the City is authorized to impose fees to recoup the costs of services
rendered;
WHEREAS, per an Interagency Agreement, the City will have the King County
Treasury Operations provide services for managing the City's surface water management
database, include the City's surface water charges on ratepayers' King County property
tax bill, and provide customer service related to those surface water charges;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Public Works fees will be charged according to the following schedule,
which shall supersede any previously adopted Public Works Fee Schedule and take effect
as of January 1, 2023:
PUBLIC WORKS FEE SCHEDULE
WATER RATES
FEE
Water Meter Installation
.75 inch
$ 600.00
1 inch
$ 1,100.00
1.5 inch
$ 2,400.00
2 inch
$ 2,800.00
3 inch
$ 4,400.00
4 inch
$ 7,800.00
6 inch
$12,500.00
CC: \Legislative Development\PW Fee Schedule - Utility & Transportation Fees 10-4-22
GL:AY Review and analysis by Andy Youn
Page 1 of 5
44
Water Meter Deduct
$25.00
WATER RATES (CONT.)
FEE
Water Base Charge (Monthly)
Single Family (one dwelling unit)
Multi -Family (more than one dwelling unit, each
dwelling is charged the base charge)
Commercial/Industrial Customers:
3/4 inch Service
1 inch Service
1-1/2 inch Service
2 inch Service
3 inch Service
4 inch Service
6 inch Service
8 inch Service
10 inch Service
12 inch Service
In addition to the monthly water base charge, each
100 cubic feet of water used will be charged as
shown in "Water Rates (Monthly)."
Current Proposed Proposed
2022 2023 2024
$ 20.00 $ 21.00 $ 21.50
$ 20.00 $ 21.00 $ 21.50
Current Proposed Proposed
2022 2023 2024
$ 52.00 $ 56.00 $ 60.00
$ 65.00 $ 68.00 $ 72.00
$ 94.00 $ 98.00 $104.00
$123.00 $129.00 $135.00
$176.00 $185.00 $194.00
$235.00 $246.00 $259.00
$355.00 $372.00 $391.00
$472.00 $495.00 $520.00
$590.00 $619.00 $650.00
$708.00 $740.00 $770.00
Water Rates (Monthly)
Single Family Residence (Oct -May)
Single Family Residence (Jun -Sept)
Multi -Family (Oct -May)
Multi -Family (Jun -Sept)
Commercial/Industrial (Oct -May)
Commercial/Industrial (Jun -Sept)
In addition to the monthly water base charge listed
above, each 100 cubic feet of water will be charged at
the following rates:
Current Proposed Proposed
2022 2023 2024
$3.00 $3.39 $3.83
$4.18 $4.18 $4.18
$3.62 $4.08 $4.56
$5.02 $5.02 $5.02
$5.44 $6.15 $6.95
$7.38 $7.38 $7.38
Fire Protection Service Charges (Monthly)
2 inch Service
3 inch Service
4 inch Service
6 inch Service
8 inch Service
10 inch Service
12 inch Service
Per month based on size of service.
Current Proposed Proposed
2022 2023 2024
$ 10.50 $ 11.00 $ 11.25
$ 23.00 $ 24.00 $ 25.00
$ 41.00 $ 43.00 $ 44.00
$ 92.00 $ 97.00 $100.00
$138.00 $145.00 $149.00
$230.00 $242.00 $249.00
$300.00 $315.00 $325.00
CC: \Legislative Development\PW Fee Schedule - Utility & Transportation Fees 10-4-22
GL:AY Review and analysis by Andy Youn
Page 2 of 5
45
WATER SERVICES
FEE
Water Turn On
$ 50.00
After -Hour Water Turn On — additional fee for
customer requested after-hours water turn on
$ 100.00
Unauthorized Water Usage — after shut-off for
non-payment
$ 100.00
Special Meter Read — customer requested
meter read outside normal read schedule
$ 30.00
Shut-off notice
$ 30.00
Change in owner, tenant, and/or third party
paying agent
$ 20.00
Emergency Conservation Sanction
$ 100.00
WATER SERVICES
FEE
Temporary Water Meter Deposit
.75" and 1" water meter
2.5" water meter
Temporary Water Meter Rental per minimum
60 days expiration
.75" and 1" water meter
2.5" water meter
$ 300.00
$1,500.00
$ 75.00
$ 150.00
Disposal between the King County Metropolitan Services
$4� $52.11 per single family dwelling.
WATER INTEREST CHARGE
RATE
On all water accounts 30 days in arrears from
the date of delinquency until paid
8% per annum computed on a monthly basis
SEWER RATES
FEES
Residential Sewer Service
(single dwelling unit)
Flat rate of $30.00 $31.00 per month
[TMC 14.16.030 (1)]
Residential Sewer Service (multiple dwelling
unit, permanent type)
Flat rate of $30.00 $31.00 per month for each dwelling
unit [TMC 14.16.030 (2)].
Commercial and Industrial Sewage Service
Flat rate of $55.36 $57.02 per month and, in addition,
any usage over 750 cubic feet of water per month
shall be at the rate of $55.36 $57.02 per 750 cubic
feet [TMC 14.16.030 (4)].
SEWER INTEREST CHARGE
RATE
On all sewer accounts 30 days in arrears from
the date of delinquency until paid
8% per annum computed on a monthly basis
SEWAGE TREATMENT RATES
As of 2022 2023, the City Sewage Treatment Charges
as required by the Agreement for Sewage
and the City of Tukwila are set at a flat rate of
there is a minimum charge of $119.27 $52.11 per
Disposal between the King County Metropolitan Services
$4� $52.11 per single family dwelling.
For multiple family and commercial/industrial accounts,
meter for up to 750 cubic feet of consumption plus
fraction thereof. (Consumption x 6.5693) (19.27 52.11-/
$^ $52.11 per each additional 750 cubic feet or
7.5)
SURFACE WATER RATES
FEE PER YEAR
Surface Water Utility Rates Per Year
Service Charge Per Acre
CC: \Legislative Development\PW Fee Schedule - Utility & Transportation Fees 10-4-22
GL:AY Review and analysis by Andy Youn
Page 3 of 5
46
Category:
Current Proposed
Proposed
2022 2023
2024
Between 4 and 5 $500
1. Natural
$ 245.82 $ 258.11
$ 271.01
2. 0 - 20% Developed Surface
$ 534.60 $ 561.33
$ 589.40
3. 21 - 50% Developed Surface
$ 979.84 $1,029.83
$1,080.27
4. 51 - 70% Developed Surface
$1,462.10 $1,535.20
$1,611.96
5. 71 - 85% Developed Surface
$1,761.40 $1,849.47
$1,941.94
6. 86 - 100% Developed Surface
$2,054.70 $2,157.43
$2,265.30
7. Single -Family Residential Parcels
(flat rate per residential parcel)
$ 204.00 $ 215.00
$ 226.00
SURFACE WATER INTEREST CHARGE
RATE
OFFICE4
On all surface water accounts 30 days in arrears
EATERY6
INSTITU-
TIONAL &
PORT
from the date of delinquency until paid
8% per annum computed on a monthly basis
TRANSPORTATION CONCURRENCY TEST FEE SCHEDULE
Fees for Residential and Lodging Use
UNIT ALL TYPES OF
RESIDENTIAL1
ROOMS2 HOTEL/MOTEL
Between 1 and 3 $400
40 and under $3,000
Between 4 and 5 $500
Between 41 and 60 $4,800
Between 6 and 10 $900
Between 61 and 80 $6,800
Between 11 and 15 $1,500
Between 81 and 100 $8,500
Between 16 and 20 $2,100
Between 101 and 120 $10,500
Between 21 and 25 $2,600
Between 121 and 150 $12,800
Between 26 and 30 $3,200
Between 151 and 180 $24,800
Between 31 and 40 $4,000
Between 181 and 220 $30,000
Between 41 and 60 $5,700
Between 220 and 260 $36,000
Greater than 60 $6,800
Between 261 and 300 $46,000
Greater than 300 $49,800
1 All residential uses defined by the ITE Trip Generation Manual Land Use Codes 200-299, including single family,
multi -family, mobile home parks, and shared housing
2 All lodging uses defined by the ITE Trip Generation Manual Land Use Codes 300-399, including all hotels and
motels.
Fees for Non -Residential Use
GROSS FLOOR AREA
INDUSTRIALS
OFFICE4
RETAILS
EATERY6
INSTITU-
TIONAL &
PORT
Less than 5,000
$800
$800
$4,500
$3,500
$300
Between 5,001 and 10,000
$1,500
$2,200
$10,000
$10,500
$800
Between 10,001 and 20,000
$2,500
$4,300
$16,700
$20,900
$1,600
Between 20,001 and 30,000
$3,500
$6,900
$24,400
$21,000
$2,600
Between 30,001 and 40,000
$8,300
$9,500
$31,300
$21,000
$3,600
Between 40,001 and 50,000
$7,000
$12,000
$37,700
$21,000
$4,700
Between 50,001 and 70,000
$9,500
$15,800
$46,600
$21,000
$6,200
Between 70,001 and 90,000
$12,500
$20,800
$57,600
$21,000
$8,200
Between 90,001 and 150,000
$19,000
$32,900
$77.800
$21,000
$13,400
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Page 4 of 5
47
Between 150,001 and 200,000
$27,500
$43,600
$85,000
$21,000
$18,000
Greater than 200,000
$31,500
$49,500
$95,000
$21,000
$20,500
All other uses are charged a $250 per PM peak hour trip.
3
All industrial/agricultural uses defined by the ITE Trip Generation Manual Land Use Codes 100-199, including
light and heavy industrial, manufacturing, and warehousing
'
All office, medical, and service -related uses defined by the ITE Trip Generation Manual Land Use Codes
600-699, 700-799, and 900-999, including general office, medical facilities, and banks
5
All retail and recreation uses defined by the ITE Trip Generation Manual Land Use Codes 400-499, 800-830
and 837-899, including retail sales, rental sales, athletic clubs, and theaters
6
All food service uses defined by the ITE Trip Generation Manual Land Use Codes 930-940, excluding accessory
(stand-alone) drive-through espresso stands (or similar) under 250 sq. ft., which are assessed $400
7
All institutional and transportation uses defined by the ITE Trip Generation Manual Land Use Codes 000-099 and
500-599, including schools, places of worship, day care, terminals, and transit
POLE ATTACHMENT FEES
FEE PER YEAR
Pole Attachment (per pole) Natural
Pole revisions to allow for attachments
Conduit Rental
City Dark Fiber Rental
Installation fees
$100.00 per year
Actual costs (engineering, labor, inspections, etc.)
$1.00 per foot per year
$200.00 per strand per mile per year
Actual costs (engineering, labor, inspections, etc.)
Section 2. Repealer. Resolution Nos. 2016 and 2039 are hereby repealed.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a
Regular Meeting thereof this day of , 2022.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk Thomas McLeod, Council President
APPROVED AS TO FORM BY:
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Office of the City Attorney
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Page 5 of 5
48
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Services Committee
FROM: Brandon Miles, Business Relations Manager
CC: Mayor Ekberg
DATE: October 12, 2022
SUBJECT: Public Works Campus, Phase 2
Project No. 92230601
Project Update No. 2
ISSUE
Update on the City of Tukwila Public Works Campus, Phase 2.
BACKGROUND
On September 19 the City Council authorized the Mayor to execute an agreement with Miller
Hayashi Architects to conduct a "Test -to -Fit Analysis" for Phase 2 of the Public Works Campus.
On October 3, 2022 staff provided an update on the Test to Fit to the Committee. The following
significant actions have taken place since the Committee's last meeting:
1. Hazmat and the structure consultant have walked the main building on the site (referred
to as Building #1 in the September 30, 2022, memo to the Committee). At the October 3
Committee meeting it was requested that the city work on an estimate regarding
repurposing the building for the City's intend uses. These walkthroughs will help the City
in formulating a bank of envelope estimate for remodeling the existing building.
2. On October 11 an all hands meeting with Public Works rank and file was held at the
Tukwila Community Center to engage staff about the building and soliciting their input in
the design, layout, and function of the site. This was the first meeting with staff, with
additional meetings planned in October and November.
3. The City has a fully executed lease with T -Force on the property that will commence on
November 1, 2023 when the City takes ownership and will run through April of 2025.
4. At the October 3 Committee meeting it was asked that staff post information about the
Test to Fit on neighborhood social media accounts. On Friday, October 7 the Legislative
Analyst sent out an email with information regarding the City's policy regarding posting
on third -party social media accounts. Staff will post on the City's official social media
pages about the project.
The Committee of the Whole is scheduled to receive a briefing on the project at its October 24
meeting.
FINANCIAL IMPACT
The City Council has already authorized the test to fit work. There is no immediate funding
request at this time.
RECOMMENDATION
Discussion only.
ATTACHMENTS
• Draft Council Calendar, revised on October 3 (subject to change).
49
City ofTukwila Public Works Administration Building
Work Planning Calendar 10/03/22 DRAFT
SEPTEMBER
SUN
MON
TUE
WED
THURS
FRI
SAT
2
3
Council Update
Transportation
& Infrastructure
Committee Meeting
4
5
Weekly Meeting
review agenda for
all staff meeting
1
2
3
4
5
6
7
8
9
10
11
12
Committee of
the Whole
13
14
15
16
17
18
19
Transportation &
Infrastructure Com-
mittee Meeting
20
21
Kick Off Meeting
22
23
24
25
26
Committee of
the Whole
27
28
Weekly Meeting
review program
summary
29
Site Visits
Vehicle Evidence
PW Facilities
30
1
OCTOBER
SUN
MON
TUE
WED
THURS
FRI
SAT
2
3
Council Update
Transportation
& Infrastructure
Committee Meeting
4
5
Weekly Meeting
review agenda for
all staff meeting
6
7
8
9
10
Committee of
the Whole
11
PW All Staff
Meeting for
Stakeholder
Input
12
Weekly Meeting
program updates
13
14
15
16
17
Council Update
Transportation
& Infrastructure
Committee Meeting
18
Site Visit
Decant Facility
(tbd)
19
Weekly Meeting
review program &
site plan concepts
20
21
22
23
24
Council Update
Committee of
the Whole
25
Work Session
Group 1 (10am)
Engineering
Services
26 Work Session
Group 2 (7am)
Minkler and F&F
Weekly Meeting
Management Team
Work Session
27
28
29
30
31
Miller Hayashi Architects PLLC
City ofTukwila Public Works Administration Building
Work Planning Calendar 10/03/22 DRAFT
NOVEMBER
SUN
MON
TUE
WED
THURS
FRI
SAT
31
1
2
Weekly Meeting
refine test -to -fit
options
3
4
5
6
7
Council Update
Transportation
& Infrastructure
Committee Meeting
8
9
Weekly Meeting
refine test -to -fit
options
10
11
Veteran's Day
12
13
14
Committee of
the Whole
15
16
Weekly Meeting
Finalize Site Plan
Test -fit Options
17
18
Start Cost
Estimates
19
20
21
Council Update
Transportation
& Infrastructure
Committee Meeting
22
Report to PW staff
with Test -To -Fit
options
23
Weekly Meeting
24
Thanksgiving Day
25
Day After
Thanksgiving
26
27
28
Council Update
Committee of
the Whole
29
30
Weekly Meeting
1
2
Draft Cost
Estimates
Prepared
3
DECEMBER
SUN
MON
TUE
WED
THURS
FRI
SAT
3
4
5
Council Update
Transportation
& Infrastructure
Committee Meeting
6
7
Weekly Meeting
Review
cost estimates
8
9
10
11
12
Report
to Council
Committee of
the Whole
13
14
Weekly Meeting
15
16
17
18
19
20
21
Weekly Meeting
22
23
24
25
26
Christmas Day
(Observed)
27
28
29
30
31
Miller Hayashi Architects PLLC