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HomeMy WebLinkAbout1985-11-25 Committee of the Whole MinutesNovember 25, 1985 7:00 P.M. CALL TO ORDER and PLEDGE OF ALLEGIANCE ROLL CALL REPORTS Library Service So. 140th 55th OLD BUSINESS Approval of Minutes November 12, 1985 BUDGET REVIEW City Council, Pages 19 -26 Public Relations TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE M I N U T E S Tukwila City Hall Council Chambers Council President Bauch called the Committee of the Whole Meeting to order and led the audience in the Pledge of Allegiance. EDGAR D. BAUCH, Council President, DORIS E. PHELPS, JOE H. DUFFIE, WENDY A. MORGAN, CHARLES E. SIMPSON. Don Morrison reported that the City has been notified the Library Service Contract is going from $65,000 to $79,000 for 1986. Mayor Van Dusen wondered if the McMicken Heights annexation could be omitted from the per capita library ser- vice charge. Don Morrison offered they would look into it and report back. Byron Sneva reported that the budget amount for the South 140th and 55th Avenue South Street Project is $582,000. It is estimated that the total project cost, upon completion, will be $437,660; approximately $144,000 less than is budgeted. MOVED BY DUFFIE, SECONDED BY PHELPS, THAT THE MINUTES OF NOVEMBER 12, 1985, BE APPROVED. MOTION CARRIED. Council Member Morgan asked for a summary review of the major accomplishments of the Administrator's Position for this year. It was a budget experiment on the part of the Council to provide this support to the Mayor. We owe it to our constituency to look at how effectively the creation of this position has affected City Government. Councilman Simpson said the Finance and Personnel Committee reviewed the Mayor's budget and made no changes. Council Member Morgan suggested there are some excellent people in the Public Relations business. With some con- tinuity, the City could put together a good public relations program without going outside. If the overall goal is promo- tion of the City, why not do it with the best possible resources available. With a little more money than what is in the Mayor's budget, the City could have the layout and printing of a brochure plus a staff person who is skilled in doing these things. Mayor Van Dusen agreed we do need help on layouts, maps, charts, Hazelnut, etc. The $19,000 in 49.04 is for a pro- fessional brochure. Next year we need to evaluate our resources. Council Member Phelps said she feels we need a position on the City Staff to coordinate this sort of information and work with a printing consultant on a project by project basis; in addition, work within the City to help create the image and promote that. MOVED BY MORGAN, SECONDED BY PHELPS, THAT ITEM 49.04 FOR $19,000 FOR A PROMOTIONAL BROCHURE BE HELD UNTIL A PLAN IS PRESENTED TO THE COUNCIL AND AT THAT POINT DISCUSS RELEASING PART OR ALL OF THE MONEY FOR THE EXPENDITURE.* TUKWILA CITY COUNCIL, COMMITTEE OF THE WHOLE November 25, 1985 Page 2 BUDGET REVIEW Cont. Public Relations (cont.) Personnel /Civil Service, Page 29 Labor Relations Assist. Arts Commission Page 32 Council Member Phelps suggested that when they look at the City's image and its promotion, Council could consider creating the position mid year. MOVED BY BAUCH, SECONDED BY DUFFIE, THAT THE MOTION BE AMENDED TO INCLUDE ALL STUDIES IN THE BUDGET AND ALL CONSULTANTS IN THE BUDGET. MOTION FAILED. *MOTION CARRIED WITH BAUCH VOTING NO. Boards Commissions, Councilman Simpson questioned if $1,800 would cover the Pages 27 -33 expenses of a trip to Ikawa and of entertaining a group of visitors from there. Sister City Com., Council Member Morgan suggested that one of each of the Page 27 street banners be taken to Ikawa as a gift. Mayor Van Dusen said he would be back to Council later in the year when he knows more about the visit. Don Morrison explained that before starting the Classification and Compensation Study, there are six proposed policies which would drive the study for the Finance and Personnel committee to discuss. After that, they will come forward to Council for consideration prior to the study taking place. Councilman Simpson said the committee questioned if the funds should be moved to the City Attorney's Budget. Council Member Morgan said she would like Council to consider moving it into the Council Budget so they can have some input. Council made no changes. Employee Appreciation Council Member Morgan expressed disapproval of Item 49.05, Night Employee Appreciation Night; it is not an appropriate use of taxpayer dollars. Councilman Duffle explained that he has had quite a few complaints about the art being purchased by the Commission. He does not agree with the $18,500 in the budget. He is con- cerned that the Arts Commission does not have any guidance where it should be spent. Don Morrison explained that $5,000 is budgeted for Performing Arts. The $10,000 is for acquisitions. Council President Bauch said he has had people say they were glad we were doing something about the Arts. MOVED BY SIMPSON, SECONDED BY PHELPS, THAT COUNCIL CAST CONSENSUS APPROVAL ON THE MAYOR'S BUDGET, INCLUDING BOARDS AND COMMISSIONS. MOTION CARRIED. City Clerk /Municipal Comment was made on Extra Labor which includes a Court, Page 34 -44 permanent /part -time person. It should be shown in Salaries as a regular position. This change will be made in the 1986 budget. Council Member Morgan commented that a depreciation fund should be set up on the phone system. MOVED BY PHELPS, SECONDED BY DUFFIE, THAT COUNCIL CAST CONSENSUS APPROVAL OF THE CITY CLERK /MUNICIPAL COURT BUDGET. MOTION CARRIED. TUKWILA CITY COUNCIL, COMMITTEE OF THE WHOLE November 25, 1985 Page 3 BUDGET REVIEW Cont. Finance, Pages 49 -50 Library Service City Attorney Pages 51 -52 Public Works Dept. Pages 132 -154 ETS Support Pages 142A B Public Works Bldg. Maint., p. 143 -148 Park Maintenance Pages 149 -154 Next Budget Review ADJOURNMENT 10:15 P.M. Council Member Phelps recommended forming a Library Board and have them assess the library service as to whether to stay with the King County System, try to re- negotiate the contract or find some other possibility. MOVED BY MORGAN, SECONDED BY PHELPS, THAT LINE ITEM 572.51, LIBRARY, BE AMENDED BY INCREASING IT FROM $68,500 TO $79,900. MUTIuN FAILED WITH BAUCH AND DUFFIE VOTING NO. MuVED BY PHELPS, SECONDED BY SIMPOON, THAT COUNCIL CAST CONSENSUS APPROVAL OF THE FINANCE BUDGET. MOTION FAILED UNTIL THE LIBRARY ISSUE IS RESOLVED. Retainer is billed at $67.00 per hour with a cap of 60 hours on the retainer. Above this, the firm wold charge $70.00 per hour. MOVED BY SIMPOSN, SECONDED BY DUFFIE, THAT COUNCIL CAST CONSENSUS APPROVAL OF THE CITY ATTORNEY'S BUDGET. MOTION CARRIED. Council Member Morgan commented that the Transportation Committee recommends passage on the hiring of a second Senior Engineer. The position is necessary because of the addi- tional amount of street and arterial work and additional water and sewer projects. Total $134,700 to be reimbursed to the City by Metro for the Effluent Transfer System. Mr. Sneva reported that, due to a change in scheduling, the total could be over $200,000 next year. Administration is preparing a report on Janitorial Service and it is not ready to discuss it at this time. A new Utility Person has been added to this budget because of the increase in work load with development of the trails, the City Entrances, Gateways, and the new McMicken Park. A more aggressive repair and maintenance program is being proposed. MOVED BY MORGAN, SECONDED BY DUFFIE, THAT COUNCIL CAST CONSENSUS APPROVAL OF THE PUBLIC WORKS BUDGET EXCEPT FOR BUILDING MAINTENANCE AND ETS. MOTION CARRIED. Council President scheduled the continuation of the Budget Review to next Monday. Meeting Adjourned. Edgar D ijBauch, Council President 'Maxine Anderson, laity Clerk