HomeMy WebLinkAboutCOW 2022-10-24 Item 5A - Contract - Allentown Truck Reroute Environmental Impact Statement with HDR Inc for $796,274.00COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared iy
Mayor's review
Council review
10/24/22
JR
ITEM INFORMATION
ITEM NO.
5.A. &
Spec 2.D.
1
STAFF SPONSOR: MARK HAFS
ORIGINAL AGENDA DATE: 10/ 24/22
AGENDA ITEM TITLE Allentown Truck Reroute EIS
Consultant Selection and Agreement
CATEGORY 11 Discussion
10/24/22
11
Motion
Date 11/07/22
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
n Public Hearing
Mtg Date
❑ Other
Mtg Date
Mtg Date
Mtg
SPONSOR ❑Council ❑Mayor HR ❑DCD ❑Finance ❑Fire ❑TS' P&R Police .1 PLV Court
SPONSOR'S City staff interviewed three qualified consultant firms. The qualifications for each of these
SUMMARY firms were evaluated, and HDR was unanimously selected by City staff as the firm that best
met project requirements and City objectives. Council is being asked to approve a
consultant agreement with HDR Inc, in the amount of $796,274.00 for planning,
engineering, environmental impact statement preparation, and public outreach for the
Allentown Truck Reroute EIS.
REVIEWED BY
r Trans&Infrastructure
❑ CommunitySvs/Safety ❑ Finance Comm. Planning/Economic Dev.
Arts Comm. Parks Comm. Planning Comm.
COMMITTEE CHAIR: KATE KRULLER
❑ LTAC
DATE: 10/17/22
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMIIIEE
Public Works Department
Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$796,274 $1,000,000 $0.00
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
10/24/22
MTG. DATE
ATTACHMENTS
10/24/22
Informational Memorandum dated 10/14/22
2023 CIP Draft — Allentown EIS
Consultant Contract, Scope, and Fee
Minutes from Transportation and Infrastructure Committee meeting of 10/17/22
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City of Tukwila
Allan Ekberg, Mayor
Public Works Department - Hari Ponnekanti, Director/City Engineer
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Services Committee
FROM: Hari Ponnekanti, Public Works Director/City Engineer
BY: Mark Hafs, EIS Project Director
DATE: October 14, 2022
SUBJECT: Allentown Truck Reroute EIS
Project No. 92110405
Consultant Selection and Agreement
ISSUE
Approve a contract with HDR Inc. to provide, planning, engineering, and public outreach services for the
Allentown Truck Reroute Environmental Impact Statement (EIS).
BACKGROUND
Truck Traffic accessing the Burlington Northern Santa Fe Railroad (BNSF) multi -modal facility causes
adverse effects in the Allentown community such as noise, vibration, vehicle emissions, surface water
pollution, and unsafe conditions for pedestrians and bicyclists. In 2021, Council voted to fund an EIS
that would consider alternative routes that would reduce the level of impacts of truck traffic in Allentown.
Council specified that funding would be used to hire a consultant team to prepare engineering and
environmental planning documentation for the EIS, as well as hiring a term -limited project manager to
manage the consultant team and the EIS process.
DISCUSSION
After the City's initial efforts to hire a consultant team through conventional competitive selection
methods were unsuccessful (due to economic conditions that are causing staff shortages and
conservative marketing decisions in the consultant community) City staff communicated directly with
three well-qualified consultant firms who then submitted professional qualifications and interviewed with
the City. The qualifications for each of these firms were evaluated, and HDR was unanimously selected
by City staff as the firm that best met project requirements and City objectives.
HDR is a nationally prominent company specializing in engineering, architecture, environmental, and
construction services. Its Seattle and Bellevue offices have extensive local and regional experience
leading and providing technical staff for projects that are directly relative to the truck reroute EIS,
including State Environmental Policy Act (SEPA) EISs, engineering for transportation corridors, traffic
studies, public engagement, and projects that require coordination with BNSF. Its work will include
evaluating three alternative truck routes that were considered by previous City studies, updating the
studies to ensure they accurately assess current conditions in the project area, and evaluating them at
the level of detail required by the State Environmental Policy Act. HDR will also propose and evaluate
two new truck route alternatives.
FINANCIAL IMPACT
HDR provided a cost estimate of $796,274.00 for transportation engineering, environmental planning,
preparation of EIS documentation, project management and coordination, and public outreach. We
would also like to include a 15% contingency of $119,441.10, which will bring the total contract to
$915,715.10. The EIS budget allocated by Council in 2021 is sufficient to cover the contract costs.
Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov
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Info Memo, Page 2
Cost Estimate Fund Source
HDR Contract $ 796,274.00 EIS Budget
15% contingency 119,441.10 EIS Project Manager
Total $ 915,715.10 Total
CIP Budget
$1,000,000.00
300,000.00
$1,300,000.00
RECOMMENDATION
Council is being asked to approve a consultant agreement with HDR Inc, in the amount of $796,274.00
for planning, engineering, environmental impact statement preparation, and public outreach for the
Allentown Truck Reroute EIS, and to consider this item at the October 24, 2022 Committee of the Whole
meeting and on the Consent Agenda at the subsequent November 7, 2022 Regular Meeting.
ATTACHMENTS: 2023 CIP Draft — Allentown EIS
Consultant Contract, Scope, and Fee
Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov
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CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2023 to 2028
PROJECT: Allentown Truck Reroute Project No. 92110405
Preparation of an Environmental Impact Statement (EIS) that will consider rerouting the freight truck traffic that
DESCRIPTION: currently uses surface streets in Tukwila's Allentown neighborhood to access BNSF Railway Company's South
Seattle Intermodal Facility.
The City has committed to addressing the Allentown community's ongoing concerns about the adverse effects of
JUSTIFICATION: truck traffic from BNSF's intermodal facility on the Allentown neighborhood — e.g. noise, vibration, truck
emissions, and the safety of pedestrians and bicyclists.
In 2021, City Council allocated $1.2 Million for the EIS. Using that budget, the City hired a project manager, who
STATUS: has reviewed documentation from the City's past truck reroute efforts for Allentown, established a working
relationship with the Allentown community, and coordinated the hiring of a consultant team. Consultant work on
the project is expected to begin in October of 2022, and will take approximately 18 to 24 months to complete.
MAINT. IMPACT: Because the project is an environmental study, no maintenance impacts are expected.
The project has been coordinated with other City efforts in Allentown, including the 42nd Ave. S Bridge
COMMENT: replacement, the Allentown traffic calming project, and overlay work. Discussion of these efforts has been
included in regular community engagement meetings at the TCC to ensure a regular flow of information to
Allentown residents and businesses, and to encourage public buy -in of City projects.
FINANCIAL Through Estimated
(in $000's)
2021 2022 2023
2024
2025
2026
2027
2028
BEYOND TOTAL
EXPENSES
=t Project Location
ti =
Design
-
300
900
I.N
1,200
Land (R/W)
iliakl, 4, i
0.
li
t
1►
s
Ili
0
Const. Mgmt.
L -
1
21
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0
Construction
0
TOTAL EXPENSES
0
300
900
0
0
0
0
0
0
1,200
FUND SOURCES
Awarded Grant
0
Proposed Grant
0
Mitigation Actual BNSF
0
Mitigation Expected
0
Council Allocation
0
300
900
0
0
0
0
0
0
1,200
TOTAL SOURCES
0
300
900
0
0
0
0
0
0
1,200
2023 - 2028 Capital Improvement Program
5
=t Project Location
ti =
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2023 - 2028 Capital Improvement Program
5
6
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Contract Number:
PROFESSIONAL SERVICES AGREEMENT
(Includes consultants, architects, engineers, accountants, and other professional services)
THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter
referred to as "the City", and HDR Engineering, Inc., hereinafter referred to as "the Consultant", in
consideration of the mutual benefits, terms, and conditions hereinafter specified.
1. Project Designation. The Consultant is retained by the City to perform environmental
planning, transportation engineering, and public outreach services in connection with the
project titled Allentown Truck Reroute EIS.
2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A"
attached hereto, including the provision of all labor, materials, equipment and supplies.
3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and
effect for a period commencing upon execution and ending June 30, 2024, unless sooner
terminated under the provisions hereinafter specified. Work under this Agreement shall
commence upon written notice by the City to the Consultant to proceed. The Consultant shall
perform all services and provide all work product required pursuant to this Agreement no later
than June 30, 2024 unless an extension of such time is granted in writing by the City.
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit
"B" attached hereto, provided that the total amount of payment to the Consultant shall not
exceed $796,274.00 without express written modification of the Agreement signed by the
City.
B. The Consultant may submit vouchers to the City once per month during the progress of
the work for partial payment for that portion of the project completed to date. Such
vouchers will be checked by the City and, upon approval thereof, payment shall be made
to the Consultant in the amount approved. City will pay all approved amounts within 45
days following receipt of Consultant's voucher.
C. Final payment of any balance due the Consultant of the total contract price earned will be
made promptly upon its ascertainment and verification by the City after the completion of
the work under this Agreement and its acceptance by the City.
D. Payment as provided in this section shall be full compensation for work performed,
services rendered, and for all materials, supplies, equipment and incidentals necessary to
complete the work.
E. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City and the state of Washington for a
period of three (3) years after final payments. Copies shall be made available upon
request.
{EFM2680630.DOCX;1/13175.000001/
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5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Consultant in connection with the services rendered under this
Agreement shall be the property of the City whether the project for which they are made is
executed or not. The Consultant shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
the Consultant's endeavors. The Consultant shall not be responsible for any use of the said
documents, drawings, specifications or other materials by the City on any project other than
the project specified in this Agreement.
6. Compliance with Laws. The Consultant shall, in performing the services contemplated by
this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances
and regulations, applicable to the services rendered under this Agreement.
7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers,
officials, employees and volunteers harmless from any and all claims, injuries, damages,
losses or suits including attorney fees, to the extent arising out of or resulting from the willful
misconduct, breach of this Agreement, or negligent acts, errors or omissions of the Consultant
in performance of this Agreement, except for injuries and damages caused by the sole
negligence of the City.
In the event of liability for damages arising out of bodily injury to persons or damages to
property caused by or resulting from the concurrent negligence of the Consultant and the City,
its officers, officials, employees, and volunteers, the Consultant's liability hereunder shall be
only to the extent of the Consultant's negligence. It is further specifically and expressly
understood that the indemnification provided herein constitutes the Consultant's waiver of
immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The provisions of
this section shall survive the expiration or termination of this Agreement.
8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise from
or in connection with the performance of the work hereunder by the Consultant, its agents,
representatives, or employees. Consultant's maintenance of insurance as required by the
agreement shall not be construed to limit the liability of the Consultant to the coverage provided
by such insurance, or otherwise limit the City's recourse to any remedy available at law or in
equity.
A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the
types and with the limits described below:
1. Automobile Liability insurance with a minimum combined single limit for bodily injury
and property damage of $1,000,000 per accident. Automobile Liability insurance
shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be
written on Insurance Services Office (ISO) form CA 00 01 or a substitute form
providing equivalent liability coverage. If necessary, the policy shall be endorsed to
provide contractual liability coverage.
2. Commercial General Liability insurance with limits no less than $2,000,000 each
occurrence, $2,000,000 general aggregate. Commercial General Liability
insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall
cover liability arising from premises, operations, stop -gap independent contractors
and personal injury and advertising injury. The City shall be named as an
additional insured under the Consultant's Commercial General Liability insurance
policy with respect to the work performed for the City using an additional insured
endorsement at least as broad as ISO endorsement form CG 20 26.
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3. Workers' Compensation coverage as required by the Industrial Insurance laws of
the State of Washington.
4. Professional Liability with limits no less than $2,000,000 per claim and $2,000,000
policy aggregate limit. Professional Liability insurance shall be appropriate to the
Consultant's profession.
B. Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher
insurance limits than the minimums shown above, the Public Entity shall be insured for the
full available limits of Commercial General and Excess or Umbrella liability maintained by
the Contractor, irrespective of whether such limits maintained by the Contractor are greater
than those required by this Contract or whether any certificate of insurance furnished to
the Public Entity evidences limits of liability lower than those maintained by the Contractor.
C. Other Insurance Provision. The Consultant's Automobile Liability and Commercial
General Liability insurance policies are to contain, or be endorsed to contain that they shall
be primary insurance with respect to the City. Any Insurance, self-insurance, or insurance
pool coverage maintained by the City shall be excess of the Consultant's insurance and
shall not be contributed or combined with it.
D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M.
Best rating of not less than A:VII.
- Verification of Coverage. Consultant shall furnish the City with original certificates and a
copy of the amendatory endorsements, including but not necessarily limited to the additional
insured endorsement, evidencing the insurance requirements of the Contractor before
commencement of the work. Upon request by the City, the Consultant shall furnish redacted
copies (information redacted would include HDR financial information, employee information,
premiums, and rates) of all required insurance policies, including endorsements, required in
this Agreement and evidence of all subcontractors' coverage.
E. Notice of Cancellation. The Consultant shall provide the City with written notice of any
policy cancellation, within two business days of their receipt of such notice.
F. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the
insurance as required shall constitute a material breach of contract, upon which the City
may, after giving five business days' notice to the Consultant to correct the breach,
immediately terminate the contract or, at its discretion, procure or renew such insurance
and pay any and all premiums in connection therewith, with any sums so expended to be
repaid to the City on demand, or at the sole discretion of the City, offset against funds due
the Consultant from the City.
9. Independent Contractor. The Consultant and the City agree that the Consultant is an
independent contractor with respect to the services provided pursuant to this Agreement.
Nothing in this Agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither the Consultant nor any employee of the
Consultant shall be entitled to any benefits accorded City employees by virtue of the services
provided under this Agreement. The City shall not be responsible for withholding or otherwise
deducting federal income tax or social security or for contributing to the state industrial
insurance program, otherwise assuming the duties of an employer with respect to the
Consultant, or any employee of the Consultant.
10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon
or resulting from the award or making of this contract. For breach or violation of this warrant,
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the City shall have the right to annul this contract without liability, or in its discretion to deduct
from the contract price or consideration, or otherwise recover, the full amount of such fee,
commission, percentage, brokerage fee, gift, or contingent fee.
11. Discrimination Prohibited. Contractor, with regard to the work performed by it under this
Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin,
age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation,
the presence of any disability, or any other protected class status under state or federal law,
in the selection and retention of employees or procurement of materials or supplies.
12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City.
13. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
14. Termination.
A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days
written notice to the Consultant.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this Agreement, if requested to do
so by the City. This section shall not be a bar to renegotiations of this Agreement between
surviving members of the Consultant and the City, if the City so chooses.
15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the
Consultant shall at all times comply with, all applicable federal, state and local laws,
regulations, and rules, including the provisions of the City of Tukwila Municipal Code and
ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is
instituted to enforce any term of this Agreement, the parties specifically understand and agree
that venue shall be properly laid in King County, Washington. The prevailing party in any such
action shall be entitled to its attorney's fees and costs of suit. Venue for any action arising
from or related to this Agreement shall be exclusively in King County Superior Court.
16. Severability and Survival. If any term, condition or provision of this Agreement is declared
void or unenforceable or limited in its application or effect, such event shall not affect any other
provisions hereof and all other provisions shall remain fully enforceable. The provisions of this
Agreement, which by their sense and context are reasonably intended to survive the
completion, expiration or cancellation of this Agreement, shall survive termination of this
Agreement.
17. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notices to Consultant shall be sent to the following address:
Adam Teepe
600 University Street, Suite 500
Seattle, WA 98101
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18. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Consultant and
supersedes all prior negotiations, representations, or agreements written or oral. No
amendment or modification of this Agreement shall be of any force or effect unless it is in
writing and signed by the parties.
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DATED this day of , 20
CITY OF TUKWILA CONSULTANT
By:
Allan Ekberg, Mayor
Printed Name: Rob Berman
Title: Sr. Vice President
Attest/Authenticated: Approved as to Form:
City Clerk, Christy O'Flaherty Office of the City Attorney
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hdrinc.com
FEZ
September 19, 2022
Mr. Mark Hafs
City of Tukwila
Project Director
RE: City of Tukwila Allentown Truck Reroute Environmental Impact Statement
Dear Mr. Hafs,
Please find attached the HDR team's scope and fee for the Allentown Truck Reroute Environmental
Impact Statement. This is our first draft submittal.
HDR is fully committed and vested in the successful completion of this project. Thank you for the
opportunity to offer our services for this project. Should you require further information or clarification,
please do not hesitate to contact Project Manager, Adam Teepe, at 206-826-4694 or
adam.teepe@hdrinc.com.
Regards,
HDR Engineering, Inc.
--441A.J;E-
Adam Teepe Project Manager
600 University Street, Suite 500, Seattle, WA 98001
206-826-4700
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City of Tukwila 1 Scope of Work and Fee Summary
Allentown Truck Reroute Environmental Impact Statement
Background
The City of Tukwila (City) has selected HDR to prepare an Environmental Impact Statement (EIS) evaluating potential
truck re-routing associated with the local BNSF Intermodal Facility. This scope assumes preparation of an State
Environmental Policy Act (SEPA) EIS. Preparation of an EIS to meet the requirements of the National Environmental
Policy Act (NEPA) is not included in this scope of work. This scope of work does not include preparation of local, state
or Federal permits that may be required for implementation of the project, including but not limited to Clean Water
Act permits and Endangered Species Act consultation and permits.
The duration of the contract will be 15 months, beginning at contract execuation, anticipated by November 1, 2022 and
extending through February 1, 2024.
Scope of Services
Task 1: Project Initiation and Coordination
OBJECTIVE
The purpose of this task is to monitor, control, and adjust scope, schedule, and budget as well as provide monthly
status reporting, accounting, and invoicing. This task also includes project initiation and kickoff meetings as well as
general coordination meetings with the City and the consultant team. This task will be continuous throughout the
duration of the project, and includes project management oversight, quality assurance, and overall project
coordination.
HDR SERVICES
• Prepare a project management plan outlining the project scope, team organization, quality control procedures,
health and safety procedures, and communication protocols. The project management plan will be updated if
necessary to reflect changes in scope, staffing, or other elements critical to the project.
• Prepare a schedule for the project showing key milestones and critical path items to be updated up to once
monthly for the duration of the project.
• Prepare monthly progress reports summarizing the following items:
o Services completed during the month
o Services planned for the next month
o Needs for additional information or direction from the City
o Scope, schedule, and/or budget issues
o Financial status summary
• Prepare monthly invoices.
• Conduct internal kickoff meeting with the consultant team to confirm project understanding, roles, and review
scope/schedule/budget with all team members.
• Coordinate and manage the project team.
• Plan, prepare agendas for, and participate in kickoff meeting and site visit with the City to confirm project
priorities, roles, public engagement strategy, schedule, and approach.
• Plan, prepare agendas for, participate in, and provide notes (including maintaining action item and decision
logs) for weekly project team meetings with the City.
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City of Tukwila 1 Scope of Work and Fee Summary
Allentown Truck Reroute Environmental Impact Statement
• Complete project close out activities including electronic transfer of final documents and administrative record
to the City.
CLIENT RESPONSIBILITIES
• Provide input on project schedule.
• Provide input on agendas and participate in project team meetings.
• Review meeting notes from project team meetings.
• Complete timely processing and payment of invoices.
• Review and process contract amendments, if needed.
ASSUMPTIONS
• The duration of this scope of services is 15 months.
• The project schedule will be updated up to once monthly with input from the City.
• Invoices will be HDR standard invoice format.
• Internal kickoff meeting will be up to one hour with up to TBD HDR staff attending via conference call.
• Kickoff meeting and site visit with the City will be up to 4 hours with up to six HDR team staff attending in
person in Tukwila, WA.
• Weekly project team meetings with City staff for one hour with up to four HDR team staff attending (all
project team meetings will be held via teleconference). A total of up to 60 project team meetings are included
in this scope of work. Project manager and deputy project manager will attend all 60 meetings; traffic lead
will attend up to 15 meetings; public involvement lead will attend up to 15 meetings.
DELIVERABLES
1. Project management plan (PDF file).
2. Initial project schedule and monthly updates (Microsoft Project or PDF file).
3. Monthly progress reports and invoices (e-mailed PDF file).
4. Kickoff meeting agendas for kickoff meeting with the City (Word or PDF file).
5. Project team meeting agendas and notes for up to 60 project team meetings (Word or PDF file).
Task 2: Data Collection and Alternatives Development
2.1 Data Collection/Project Description/EIS Outline/Admin Record
OBJECTIVE
The purpose of this task is to compile and review available data. This task includes organizing and collecting data and
information on various elements of the environment for the study area, establishing baseline assumptions about the
existing conditions or no action alternative, and identifying data gaps that may affect the approach to development of
the EIS. This task includes further defining project goals, identifying options for the action alternatives, and considering
key assumptions for each alternative. Finally, this task includes preparing a preliminary draft outline of the EIS
document for discussion with the City.
HDR SERVICES
• Review any previous studies prepared for the proposed rerouting project.
• Prepare questions and issues list following literature review for discussion with City at project team meeting.
3
15
City of Tukwila 1 Scope of Work and Fee Summary
Allentown Truck Reroute Environmental Impact Statement
• Prepare initial information request for the City for discussion at project team meeting. Additional information
requests may be discussed over the course of several team meetings.
• Prepare a preliminary draft annotated outline that summarizes the organization of the Draft EIS, the resources
to be analyzed, and the methodology to be used for the analyses. The outline will highlight areas needing
additional discussion or input from the City. The outline may be discussed and refined over the course of
several team meetings.
• Coordinate with City to prepare written description of proposed action, no action alternative, and up to 2
additional alternatives, and use data and information compiled under this task to refine the descriptions and
prepare draft descriptions for discussion at project team meeting.
• Coordinate with City to prepare project objective statement and potential alternatives for discussion at
project team meeting.
• Refine project objective and alternatives discussions and develop preliminary Draft EIS chapters (Chapter 1,
Introduction; and Chapter 2, Proposed Project and Alternatives).
• Maintain project administrative record throughout the duration of the contract.
• HDR will provide coordination with BNSF as required during the duration of the project.
CLIENT RESPONSIBILITIES
• Coordinate with other City departments regarding information requests as needed.
• Provide responses to data requests in a timely manner.
• Provide any non -publicly -available data or reports.
• Provide input and feedback on draft materials in a timeframe consistent with the agreed upon project
schedule and coordinate with other City departments as needed.
• Provide one set of compiled comments on draft materials.
• Follow guidelines for and provide documentation for the administrative record.
• Provide existing BNSF contacts and participate in outreach meetings.
ASSUMPTIONS
• Questions / issues list and information request may be augmented at later meetings as the project progresses.
• Information provided by the City will include similar level of detail for each alternative to be described and
analyzed.
• This scope of work includes the proposed action, no action alternative, and up to two additional design
alternatives for analysis in the DEIS. Analysis of additional alternatives would require an amendment to this
scope and fee.
• Draft annotated outline will include high level discussion of resources to be included, information sources and
gaps/limitations, methods to be used in the analysis, and identification / justification of resources that were
not previously anticipated to be analyzed in the EIS.
• One round of review of draft materials is anticipated; City will have another opportunity to review these
materials in the preliminary Draft EIS.
• Comments on draft materials will be consolidated provided in electronic format (tracked changes in Word or
comments in PDF files).
• HDR will provide up to 16 hours of coordination with BNSF during the duration of the project.
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City of Tukwila 1 Scope of Work and Fee Summary
Allentown Truck Reroute Environmental Impact Statement
DELIVERABLES
1. Questions / issues list and initial information request for discussion at project team meeting (Word or PDF
file).
2. Draft EIS outline (Word file).
3. Initial draft Chapters 1 and 2 (Word file)
4. Project administrative record (electronic files)
2.2 Pre -Conceptual Design
OBJECTIVE
This will include evaluating previously developed alternatives and evaluating the feasibility of potential new
alternatives.
HDR SERVICES
• HDR will support the alternatives screening effort with input and feasibility analysis for up to 2 new
alternatives not included in the previous alternatives analysis report.
• Develop a feasibility matrix to evaluate potential alternatives. The criteria will be developed in consultation
with the City.
• Consultant will participate in alternative brainstorming and screening meeting.
CLIENT RESPONSIBILITIES
• Work with HDR to develop the criteria that will be used in the feasibility matrix to evaluate potential
alternatives.
• Provide input and feedback on draft materials in a timeframe consistent with the agreed upon project
schedule and coordinate with other City departments as needed.
• Provide one set of compiled comments on draft materials.
ASSUMPTIONS:
• Feasibility matrix will evaluate the alternatives previously considered in the 2016 Feasibility Study and two
new build alternatives.
• Up to 2 exhibits will be prepared to show the location of the new alternatives.
• Alternative Brainstorming meeting will last 2 hours and be attended by 2 Consultant staff.
• Screening Meeting will last for 1 hour and include 2 Consultant staff.
• Consultant will not provide cost estimates or quantity takeoffs on the alternatives for this task.
• One round of review of draft materials is anticipated; City will have another opportunity to review these
materials in the preliminary Draft EIS.
• Comments on draft materials will be consolidated provided in electronic format (tracked changes in Word or
comments in PDF files).
DELIVERABLES:
1. 2 Alternative exhibits (11x17 PDF)
2. Draft and Final Feasibility Matrix (Word file)
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City of Tukwila 1 Scope of Work and Fee Summary
Allentown Truck Reroute Environmental Impact Statement
2.3 Draft Conceptual Design
OBJECTIVE
This will include developing up to 3 alternatives at the conceptual level for inclusion in the EIS.
HDR SERVICES
• HDR will develop up to 3 alternative conceptual level designs for inclusion in the EIS Analysis. The conceptual
level design will include roadway pavement, sidewalks, curb and gutter, driveway cuts, and preliminary
location of retaining wall structures that may be required. The design will be displayed on roll plot exhibits
with legends and general notes. The roll plots will also include a single typical section for the alternative.
• HDR will prepare quantity takeoffs for cost estimating of the 3 alternatives at a conceptual design level.
• HDR will develop writeups covering design criteria and impacts of the alternative for use in the EIS
documentation.
• HDR will review comments provided by the City on the Draft Conceptual design and provide written responses
to each comment.
• HDR shall attend one meeting with the City to discuss the comment response and path forward.
CLIENT RESPONSIBILITIES
• Provide one round of compiled comments on the Draft Conceptual Design.
ASSUMPTIONS
• Up to 3 total alternatives will be developed.
• The 3 alternatives may include 1-3 of the alternatives developed as part of the BNSF Railway Intermodal
Facility Access Study Alternative Screening Analysis Report.
• The City will provide concurrence on the 3 alternatives to carry into conceptual design
• Each alternative writeup for roadway design is assumed to be no longer than 2 pages.
• Up to 3 Consultant staff will attend the Conceptual Design Review Meeting.
DELIVERABLES
1. Draft Conceptual Design:
a. 3 Rollplots (PDF)
b. 3 Roadway Quantity Estimates (Excel)
c. Writeup for each alternative (3) for inclusion in EIS analysis documentation (Word)
2. Comment Responses Document (PDF)
2.4 Final Conceptual Design
OBJECTIVE
This will include incorporating City comments on the Draft Conceptual Design and producing a Final Conceptual Design.
HDR SERVICES
• HDR will revise the draft documents to incorporate comments received from the City.
• HDR will provide data to support the EIS such as ROW impact square footage, wetland impact square footage,
square footage of new impervious surfacing to inform the EIS development.
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City of Tukwila 1 Scope of Work and Fee Summary
Allentown Truck Reroute Environmental Impact Statement
CLIENT RESPONSIBILITIES
• Provide input and feedback on draft materials in a timeframe consistent with the agreed upon project
schedule and coordinate with other City departments as needed.
• Provide one set of compiled comments on draft materials.
ASSUMPTIONS
• There will be no further comments on the draft conceptual design after the comment review meeting.
• Data support required for the EIS will be included in the alternative writeups.
DELIVERABLES
1. 3 Rollplots (PDF)
2. 3 Roadway Quantity Estimates (Excel)
3. Writeup for each alternative (3) for inclusion in EIS analysis documentation (Word)
Task 3: Public Invovlement
3.1 Public Involvement Strategy
OBJECTIVE
The purpose of this task is to prepare a public involvement strategy for the project.
HDR SERVICES
• Prepare a draft and final public participation plan that outlines a tailored outreach process and how public
input will be incorporated into the EIS development process.
• Prepare for and attend a meeting with the City to discuss the public participation plan and incorporate
feedback.
CLIENT RESPONSIBILITIES
• Provide input and feedback on draft materials in a timeframe consistent with the agreed upon project
schedule and coordinate with other City departments as needed.
ASSUMPTIONS
• Up to 3 HDR staff would attend virtual public participation plan discussion meeting for 1 hour.
DELIVERABLES
1. Draft and final public participation plan.
3.2 Informational Materials Development
OBJECTIVE
The purpose of this task is to develop content and graphics for use in public communications.
HDR SERVICES
• Develop content and graphics for one project factsheet and one FAQs.
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City of Tukwila I Scope of Work and Fee Summary
Allentown Truck Reroute Environmental Impact Statement
• Develop content and graphics for quarterly email updates.
• Develop one mailer, two social media posts, and newspaper notice for the scoping meeting.
• Produce one set of scoping meeting materials, including:
o One PowerPoint presentation
o Up to six display boards
• Develop one mailer, two social media posts and newspaper notice for the DEIS public meeting.
• Produce one set of Draft EIS public meeting materials, including:
o One PowerPoint presentation
o Up to six display boards
o DEIS readers guide
CLIENT RESPONSIBILITIES
• Provide input and feedback on draft materials in a timeframe consistent with the agreed upon project
schedule and coordinate with other City departments as needed.
ASSUMPTIONS
• Scope doesn't not include printing or mailing costs.
DELIVERABLES
1. Draft and final factsheet and FAQs (up to three updates)
2. Quarterly email updates (up to four)
3. Draft and final mailer
4. Draft and final newspaper notice
5. Draft and final PowerPoint presentation
6. Draft and final display boards.
3.3 Public Meeting Support
OBJECTIVE
The purpose of this task is to provide oversight and support for public meetings.
HDR SERVICES
• Develop public scoping meeting plan.
• Develop Draft EIS meeting plan.
• Provide facilitator for public scoping meeting and Draft EIS meeting.
• Provide 3 additional support staff to assist with setup and operations at the public scoping meeting and Draft
EIS meeting.
• Provide 1 staff to support up to 10 Allentown Community meetings.
CLIENT RESPONSIBILITIES
• Provide input and feedback on draft materials in a timeframe consistent with the agreed upon project
schedule and coordinate with other City departments as needed.
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City of Tukwila 1 Scope of Work and Fee Summary
Allentown Truck Reroute Environmental Impact Statement
ASSUMPTIONS
• HDR will provide 1 meeting facilitator and up to 3 support staff for each meeting for up to 4 hours.
• Public meetings would be in-person.
• Allentown Community meeting support would be for up to 10 meetings for up to 2 hours each.
DELIVERABLES
1. Draft and final public scoping meeting plan
2. Draft and final Draft EIS meeting plan.
3. Allentown Community Meeting Summaries (up to 10)
3.4 Scoping Comments and Scoping Report
OBJECTIVE
The purpose of this task is to process scoping comments and produce the scoping report.
HDR SERVICES
• Collect comments via print and electronic formats. All comments will be tracked using Zoho CRM Professional,
an online communications, contact and event management system. Comments will be organized by project
phase, date received and name (if provided).
• Prepare a draft and final scoping report incorporating the comments received during the scoping period
CLIENT RESPONSIBILITIES
• Provide scoping comments as they are received.
• Provide input and feedback on draft scoping report in a timeframe consistent with the agreed upon project
schedule.
ASSUMPTIONS
• Up to 50 unique comments and 100 form letters/petitions would be received during the scoping period.
• 30 day scoping period
DELIVERABLES
1. Comment database
2. Draft Scoping Report (Word)
3. Final Scoping Report (Word and pdf)
3.5 DEIS Comment Processing
OBJECTIVE
The purpose of this task is to process public and agency comments received during the DEIS public comment period.
HDR SERVICES
• Collect comments via print and electronic formats. All comments will be tracked using Zoho CRM Professional.
• Comments will be reviewed and categorized by comment topic area.
CLIENT RESPONSIBILITIES
• Provide DEIS public and agency comments as they are received.
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City of Tukwila 1 Scope of Work and Fee Summary
Allentown Truck Reroute Environmental Impact Statement
ASSUMPTIONS
• Up to 50 unique comments and 100 form letters/petitions would be received during the public comment
period.
• 30 day public comment period.
• Comment responses will be developed under the FEIS task (Task 5).
DELIVERABLES
1. Comment database
Task 4: Draft EIS
4.1 Draft EIS Preparation
OBJECTIVE
The purpose of this task is to prepare a preliminary DEIS (PDEIS) for City review and comment. The preliminary
document will include all components of the DEIS, including a description of alternatives, affected environment,
potential environmental impacts, mitigation measures, and significant unavoidable adverse impacts for all scoped
elements of the environment and alternatives and will consider input from the public scoping period. This task includes
coordination with the City to identify recommended mitigation measures and a workshop to review the City's
comments on the PDEIS. Following the workshop, the public DEIS will be prepared.
HDR SERVICES
• Prepare SEPA Determination of Significance and Scoping Notice.
• Prepare draft materials, including methodology, affected environment and environmental consequences
sections for HDR Team quality assurance/quality control (QA/QC) review to include the following resource
areas:
o Geology/soils
o Public services and utilities
o Land and shoreline use, including aesthetics and recreation
o Health and safety, including public/worker safety and hazardous materials
o Environmental justice
o Cultural resources
o Transportation
o Noise
o Air quality
o Cumulative effects
o Water Resources, including floodplains, wetlands, water quality, surface water, and groundwater
o Plants and Animals, including state -listed species
• Collaborate with the City to identify recommended mitigation measures as needed in each area of
environmental analysis. This task includes clear narrative documentation of the range of mitigation measures
that could be considered.
• Compile PDEIS and conduct editorial review and QA/QC.
• Prepare PDEIS for City review and comment.
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City of Tukwila 1 Scope of Work and Fee Summary
Allentown Truck Reroute Environmental Impact Statement
• Prepare for and lead an EIS workshop to highlight key findings and conclusions and outstanding issues, and
discuss approach to resolution of City's comments on the PDEIS.
• Incorporate revisions to the PDEIS.
• Provide a proof copy of the DEIS to the City to confirm that all requested changes have been made and
authorize publication of the document.
• Upon authorization by the City, provide electronic files of the document for City issuance and compressed
electronic files for posting on the City's website.
CLIENT RESPONSIBILITIES
• Provide input and feedback on draft materials in a timeframe consistent with the agreed upon project
schedule and coordinate with other City departments as needed.
• Provide one set of compiled comments on draft materials.
• Coordinate publication and copying of the DEIS for public issuance and related press releases and
notifications, to include direct mailers, social media outreach, and newspaper notice.
ASSUMPTIONS
• The description of alternatives will not change substantially once the once the HDR team has begun analysis of
impacts.
• The noise analysis will be not include noise monitoring or noise modeling and will include a qualitative
discussion of the potential impacts associated with the project.
• The air quality analysis will not include air quality modelling as the the project is not expected to generate a
change in traffic levels between potential alternatives. The air quality analysis will focus on qualitative
impacts, such as odor.
• No field work for this EIS will be required beyond that described under Tasks 4.2, 4.3, and 4.4.
• Unless otherwise noted, the analyses in this scope of work will be conducted utilizing a desktop review of
publicly -available data.
• One round of review of the PDEIS; comments may be resolved via tracked changes, in project team meetings,
and/or in the EIS workshop. Comments would be provided in electronic format (either in tracked changes in
Word, in a comment response matrix, or both)
• EIS workshop will be up to four hours in duration and up to six HDR team staff will attend.
• If the public scoping process identifies additional elements of the environment or alternatives for study in the
DEIS beyond those described in this scope of work, an amendment to this scope and fee may be necessary.
• Comments and/or changes to the PDEIS requested by the City will not require substantive new analysis.
• This scope of work does not include formatting for accessibility (ADA/508 requirements).
• The scope of work does not costs for printing the DEIS.
• The City will assume assume the costs of the printing, posting social media posts, and issuing the mailer and
DEIS Newspaper notice.
DELIVERABLES
1. PDEIS (Word file).
2. DEIS technical appendices (PDF file)
3. Agenda for EIS workshop (Word or PDF file).
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City of Tukwila 1 Scope of Work and Fee Summary
Allentown Truck Reroute Environmental Impact Statement
4. Public DEIS (PDF file).
4.2 Traffic Analysis
OBJECTIVE
The purpose of this task is to prepare the traffic analysis for the EIS.
HDR SERVICES
• Review existing documentation:
o Review traffic analysis software files provided for previous analysis and assess any needs for
improvements/adjustments.
o Review the City's Comprehensive Plan, with focus on Transportation Element.
o Review/document findings from study reports for previous or adjacent projects.
• Traffic and Crash Data Collection:
o Existing traffic counts from 2018 will be utilized and provided by the City.
o New AM and PM peak period turning movement counts will be collected at two intersections.
o Five-year crash history for impacted intersections will be provided by the City.
• Traffic Operations Analysis
o Existing Year
o Design Year with no Changes
■ Background Growth Rate, based on review of historic AADT and City's Comprehensive Plan.
City to approve proposed growth rate prior to future conditions analysis
■ Any trips expected from development projects in process but not yet open
o Design Year with Truck Routing Alternatives
■ Re-routed Truck Traffic for four alternatives studied previously and up to two new or hybrid
alternatives
o Identification of mitigation measures.
• Traffic Safety Analysis. Report the findings on the following:
o Crash severity and types
o Intersection vehicle crash rates at study intersections
o Roadway crash rates (not intersection related) on S 124th Street between 42nd Avenue S and 510 Place
S
o Potential countermeasure assessment
• Traffic Analysis Report and DEIS section
o Prepare the traffic DEIS section and standalone Traffic Analysis Report with associated attachments
for City review.
o Traffic Analysis Report to be included as an appendix to the EIS report.
o Address/reconcile City's comments on draft report. Submit final report.
• Prepare for and participate in up to six meetings for the traffic analysis with City staff.
CLIENT RESPONSIBILITIES
• City will provide traffic counts for impacted intersections collected in 2018.
• City will provide Synchro models that are in a condition that requires minimal or no calibration.
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City of Tukwila 1 Scope of Work and Fee Summary
Allentown Truck Reroute Environmental Impact Statement
• City will provide the final or most recent version of traffic study reports for Allentown development projects
approved in the last 5 years.
• City will provide one round of comments on the Draft Traffic Analysis Report.
ASSUMPTIONS
• HDR will use previous Synchro model as starting point for traffic analysis.
• HDR will reconcile comments to the Draft Report with the City prior to submitting the Final Report.
DELIVERABLES
1. Draft Traffic Analysis Report and associated EIS section (Word file).
2. Final Traffic Analysis Report and associated EIS section (Word file).
4.3 Wetlands and Streams Assessment
OBJECTIVE
The purpose of this task is to conduct a desktop -level review and field assessment of wetlands in the project area of the
proposed alternatives.
HDR SERVICES
• HDR will assess wetlands using the following methods:
o Wetlands and streams within the project effects area that may be affected by construction of the
proposed alternatives:
■ Identify wetlands and streams based on publicly available databases (existing National
Wetland Inventory, King County iMap, National Hydrography Dataset, and Statewide
Washington Integrated Fish Dstribution mapper)
■ Conduct site reconnaissance to ground -truth location and extent of inventoried wetlands
and streams.
■ Map approximate location and extent of wetlands and streams based on site
reconnaissance, aerial photographs, and topographic data.
■ Prepare preliminary rating forms for the wetlands per Washington Department of Ecology's
2014 Washington State Wetland Rating System for Eastern Washington.
• HDR will prepare a Wetland and Stream Technical Memorandum that summarizes the approximate size,
Cowardin Class, and preliniminary Category of wetlands.
CLIENT RESPONSIBILITIES
• Provide timely review of all deliverables and one consolidated list of review comments to HDR, in accordance
with the project schedule.
• The City will obtain and provide rights of entry for the wetlands field staff.
ASSUMPTIONS
• The wetland aassssment and desktop review project review includes up to four alternatives.
• The build alternatives will be identified prior to completing the site reconnaissance to ground -truth wetland
and stream locations.
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City of Tukwila 1 Scope of Work and Fee Summary
Allentown Truck Reroute Environmental Impact Statement
• Up to seven wetlands, and four streams will be assessed. For the purpose of this assumption, each proposed
crossing of the Duwamish River will count as a separate wetland and stream.
• Task assumes that wetlands requiring site investigation will be accessible from public roads.
• Wetlands will not be formally delineated for permitting purposes. Location and extent of wetlands will be
mapped with limited GPS points in the field, and available aerial photos and topographic data.
• HDR will have full access to the areas requiring entry and will be provided with access keys, if needed. No
permits will be required for HDR to conduct its fieldwork.
• A discussion of potential wetland and stream mitigation will not be will not be included.
DELIVERABLES
1. Draft and Final Wetland and Stream Technical Memorandum
2. Draft EIS Section for inclusion in PDEIS.
4.4 Cultural Resources
OBJECTIVE
The purpose of this task is to perform the cultural resources analysis for the EIS. This includes reviewing available
background data and the previous analysis completed for the BNSF Railway Intermodal Facility Access Study in 2016, as
well as coordination with the Washington Department of Archaeology and Historic Preservation (DAHP), King County
Historic Preservation Program (HPP), affected Indian tribes, and other parties who may hold interests in the Project
area regarding cultural resources. A field survey for archaeological and architectural history resources will be
conducted within, and adjacent to, the footprint of the design alternatives (referred to as "Alternatives Survey Area").
Identified cultural resources will be recorded and a preliminary assessment of their eligibility for state and federal
historic registers and local landmarks will be made. Potential impacts of the Project will be considered for identified
cultural resources, as applicable. A technical report will be prepared that meets the DAHP guidelines and will serve as
the basis for the cultural resources affected environment and impacts analysis sections of the EIS. All work will be
overseen by archaeologist and/or architectural historians who meet the Secretary of the Interior's Professional
Qualifications Standards for their respective disciplines.
HDR SERVICES
• HDR will support the City in coordination with the DAHP, KC HPP, Indian tribes, and other parties (e.g.,
historical societies, Washington Trust for Historic Preservation, etc.) who may hold an interest in the Project.
This coordination will consist of emails and/or phone calls to to determine if the parties have any concerns in
the Project area. Specifially, tribes will be asked to share information concerning any resources of religious and
cultural significance that may be located in proximity to the Project alternatives, should they wish to share
such information. HDR is aware that the Tribes may have information gathered from elders regarding the
Project area and will welcome the opportunity to coordinate with them regarding incorporation of this type of
information in a secure and respectful manner. HDR staff will be available for telephone consultations with the
City, and DAHP, as necessary, regarding the project and our findings.
• HDR staff will conduct an online records search of the DAHP Washington Information System for Architectural
and Archaeological Records Data (WISAARD) to determine what previous studies have been conducted within
and in a 1 -mile buffer around all of the Project alternatives, as well as to identify previously recorded
archaeological and historic resources in the Project vicinity. HDR personnel will also review publicly available
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City of Tukwila 1 Scope of Work and Fee Summary
Allentown Truck Reroute Environmental Impact Statement
data from online sources including county soil books, aerial photography, General Land Office survey plats,
and historic maps to develop a preliminary impression of the type and number of cultural resources that may
be located within the APE and surrounding area. This review will build upon the previous analysis completed
for the BNSF Railway Intermodal Facility Access Study in 2016.
• HDR will perform a field survey to document archaeological and historic built environment resources within
the Alternatives Survey Area. The archaeological survey will focus within the alternatives footprint where
ground disturbance is anticipated. The historic built environment survey will focus on the footprint and
immediately adjacent areas where both ground disturbance and visual impacts are anticiapted. HDR will
arrange for utility locates to meet the requirements of Washington's Underground Utilities regulations (RCW
19.122). The field survey will consist of the following:
o HDR will conduct an archaeological pedestrian survey of the Alternatives Survey Area, including up
to 10 acres. Survey transects shall be 20 meters apart or less on average for the survey; however,
narrower transects may be used according to the judgment of the field supervisor. The surveyors
will seek out and examine all ground exposures (e.g., exposed bank, roads, trails, ditches) for
evidence of subsurface features and/or cultural materials. All survey areas recorded using a Global
Positioning System (GPS) instrument that achieve submeter accuracy in the field.
o The character of the landscape, its potential for containing intact archaeological deposits, and the
presence of any existing utilities and other impediments will determine subsurface testing methods.
Up to 40 shovel probes, measuring approximately 40 centimeters (cm) in diameter, will be excavated
within the Alternatives Survey Area in approximately 20 meter spacing, where feasible. The shovel
probes will be excavated to a maximum depth of 1 meter unless sterile sediments or impediments
are encountered. Up to 25% of the shovel probes will be extended to 2 meters deep through the
use of bucket augers to verify that deeply buried archaeological materials are not present. Shovel
probes may be terminated at shallower depths if the sediments reveal that substantial ground
disturbance has previously occurred at a location. All excavated sediments will be screened through
0.25 -inch hardware mesh to identify cultural materials that may be present. The identification of any
subsurface cultural materials in a single shovel probe will result in the excavation of up to four
additional shovel probes in a cruciform pattern at a distance of 5 meters (calledradial probes) within
the Alternatives Survey Area, as feasible, to determine resource boundaries. All shovel probes will
be completely backfilled and their locations will be marked with the GPS instrument after
recordation is complete.
o If archaeological materials are found, they will be analyzed in the field but not collected. To the
extent possible, they will be identified as to type, material, function, and cultural and chronological
association. All encountered archaeological materials will be documented on DAHP site and isolate
forms. Draft archaeological site and isolate forms, and historic property inventory (HPI) forms, will
be submitted to DAHP for review and assignment of Smithsonian Trinomials for inclusion with the
Final Report deliverable. All cultural resource locations and/or boundaries will be recorded with the
GPS instrument. Photographs will be taken of the resource(s) and a GIS sketch map will be prepared
to accompany the form..
o An HDR architectural historian will conduct a reconnaissance -level architectural history survey
within the Alternatives Survey Area and affronting parcels. Architectural features that are 45 years
old or older will be recorded on DAHP HPI forms, photographed, and evaluated for their eligibility
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City of Tukwila 1 Scope of Work and Fee Summary
Allentown Truck Reroute Environmental Impact Statement
for listing in federal, state, and local registers, per DAHP guidelines. For the purposes of scoping, it is
estimated that up to 20 architectural resources may have dates of construction that extend prior to
1975 and that need to be evaluated. The architectural historian will assess potential Project effects
on any historically significant properties identified during the inventory and recommend
appropriate avoidance, minimization, and/or mitigation measures, as feasible.
o HDR will prepare a Cultural Resources Inventory Report summarizing the results of the records
review and field survey . This report will adhere to the DAHP reporting guidelines and professional
standards. The report will include:
• A description of the project and applicable laws and regulations
• A summary of the results of the records review
• The field methods and results
■ A description of any cultural materials found
• A preliminary assessment of potential Project effects on identified cultural resources
■ Recommendations for any further cultural resources work required for the project
• A statement outlining what steps the project should follow in the event of an unanticipated
discovery of buried cultural materials or human remains during construction
• References cited
o The report will include such tables, maps, photographs, and other graphics as are needed to depict
the study results. Forms for any recorded resources will be included in an appendix to the report.
CLIENT RESPONSIBILITIES
• Provide input and feedback on draft materials in a timeframe consistent with the agreed upon project
schedule and coordinate with other City departments as needed.
• The City will obtain and provide rights of entry for the cultural resources field staff.
ASSUMPTIONS
• HDR will have full access to the Alternatives Survey Area and will be provided with access keys, if needed. No
permits will be required for HDR to conduct its fieldwork.
• HDR will not begin subsurface fieldwork until an Excavation Confirmation Code is obtained from the utility
locate service and all known utilities are marked, or HDR has received direct confirmation from each utility
that they have no facilities in the project area. Once HDR's fieldwork is completed, we will not be responsible
for maintaining any location survey markings.
• No more than 44 shovel probes will be excavated within the Alternatives Survey Area.
• One archaeological site or isolate will be identified during survey and documented on a DAHP site/isolate
form.
• Twenty historic built environment resources will be identified during survey and documented on a HPI form.
• No overnight stays are anticipated to conduct field work.
• Roundtrip mileage at the IRS rate is included for crews to perform the field study.
• Teleconferences with the City, agencies, and Tribes will not exceed four hours over the term of the project.
• Reporting will not include the preparation of an inadvertent discovery plan or agreement documents (e.g.,
Memorandum of Agreement).
• HDR will use the approved technical report as the basis of Affected Environment and Impacts Assessment
cultural resources sections of the EIS.
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City of Tukwila 1 Scope of Work and Fee Summary
Allentown Truck Reroute Environmental Impact Statement
DELIVERABLES
1. Draft and Final Cultural Resources Report (electronic)
2. Draft and Final Archaeological Site/Isolate Form (electronic)
3. Draft and Final HPI Forms (up to 20; electronic)
4. Draft EIS section for inclusion in PDEIS (electronic)
Task 5: Final EIS
OBJECTIVE
The purpose of this task is to coordinate with the City to prepare responses to comments on the DEIS and prepare the
Final EIS (FEIS).
HDR SERVICES
• Collaborate with City staff to refine approach and to prepare responses to comments.
• Prepare annotated outline of FEIS, describing recommended modifications, corrections, and/or additions, for
discussion at project team meeting.
• Prepare preliminary FEIS and conduct editorial review and QA/QC.
• Prepare for and lead an EIS workshop to confirm approach to resolution of City's comments on the preliminary
FEIS.
• Revise FEIS based on City comments.
• Prepare a final proof copy of the document for City confirmation that all requested changes have been made.
• Provide electronic files of the FEIS for publication by the City and compressed electronic files for posting on the
City's website.
CLIENT RESPONSIBILITIES
• Provide input and feedback on draft materials in a timeframe consistent with the agreed upon project schedule
and coordinate with other City departments as needed.
• Provide one set of compiled comments on draft materials.
• Assist with preparing responses to comments that require City staff input and coordinate with other City
departments as needed.
• Coordinate publication and copying of the FEIS for public issuance and related press releases and notifications.
ASSUMPTIONS
• One round of review of the preliminary FEIS; comments may be resolved via tracked changes or in project team
meetings.
• Comments on draft materials will be provided in electronic format (tracked changes in Word or comments in PDF
files) via the project SharePoint site.
• Comments and/or changes to the FEIS will be minimal and editorial / qualitative in nature and not require
substantive new analysis. Additional analyses to complete the FEIS are not included in this scope of work.
• EIS workshop will be up to four hours in duration and up to six HDR team staff will attend.
• This scope of work does not include formatting for accessibility (ADA/508 requirements).
• Responses to comments will be provided in table format with minimal formatting.
• Appendices will require minimal formatting and will be attached to the EIS in their original format.
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City of Tukwila 1 Scope of Work and Fee Summary
Allentown Truck Reroute Environmental Impact Statement
• Assistance with SEPA appeal is not included in this scope of work.
• The scope of work does not costs for printing the FEIS.
DELIVERABLES
1. FEIS outline (Word file).
2. Compiled draft comment responses (Word file).
3. Preliminary FEIS (Word file).
4. Public FEIS and appendices (PDF file).
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City of Tukwila 1 Scope of Work and Fee Summary
Allentown Truck Reroute Environmental Impact Statement
Estimated Fees and Disbursements
Compensation for proposed services will be billed on a Time and Materials basis. The total fee for these services is not
to exceed $796,274, unless mutually agreed upon by HDR and the Client.
Task # Task Description
Total
1 Project Management $76,214
2 Data Collection and Alterntives Development $115,867
3 Public Involvement $117,107
4 Draft EIS $334,883
5 Final EIS $152,203
$796,274
SUBTOTAL
Terms and Conditions
These services are proposed to be completed under HDR's standard Professional Services Agreement and Terms and
Conditions.
This proposal is valid for 60 work days from the date of submission. Thereafter, it may be subject to change.
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Total For
Proposal
FEE ESTIMATE
City of Tukwila: Allentown Truck Reroute EIS
c:\pwworking\west01\d2743299\Tukwila Allentown EIS ESTIMATE.xlsm
Page 1
$76,214
$115,867
$117,107
$334,883
$152,203
$796,274
33
Total
Labor
Total
Escalation
Total
Expenses
Total
Subconsultants
Task #
Task Description
1
Project Management
$73,424
$2,790
$0
$0
2
Data Collection and Alternatives Davelopme
$111,625
$4,242
$0
$0
3
Public Inolvement
$112,554
$4,277
$276
$0
4
Draft EIS
$320,215
$12,168
$500
$2,000
5
Final EIS
$146,631
$5,572
$0
$0
$764,449
$29,049
$776
$2,000
c:\pwworking\west01\d2743299\Tukwila Allentown EIS ESTIMATE.xlsm
Page 1
$76,214
$115,867
$117,107
$334,883
$152,203
$796,274
33
34
Project Role
Billing Rate
LABOR ESTIMATE, HDR ENGINEERING STAFF
C of Tukwila: Allentown Truck Reroute 515
Teepe, Adam K
project Manager
195.71
.1 Project Setup 4
2 Project Mgmt Plan / Quality Mgmt Plan / HASP / Kickoff Meeting 16
.3 Coordination, Schedule, and Monitoring 48
4 Invoicing / Status Reporting 1 EV / WorkPlan 24
.5 Weekly Meetings 60
fi Project Closeout
970110eecy,
Ronalee Rae
(Rona)
PIC
277.34
Larson, Nathan
M (Nate)
Traffic Lead
201.60
PI, Jake. Sung
Joon
TrafficSupport
184.64
Sandstrom,
Dennis Karl
Pi Lead
231.33
Gifford, Marissa
A
Built nnmem
Lead
161.82
Natural Environment
Lead
198.08
Kirkland,
Gregory J Jr.
Traffic Support
153.57
LaFata,
Catherine P
F10ll40003
353.86
Bassett, Malia
Ashley
DPM/Lend UselEl
149.66
Victor, Michelle
L
GIS Lead
143.68
Ferris, Jennifer
M
CWWral Lem
201.95
Weber, Paul J
Reg Lead
247.71
Story, Tobin M
support
143.04
Adair, Tina M
158.56
Cody, Sandy R
But EmironmeM
Support
123.55
Robison -Mathes,
Anna Lee
Bu10V�nt
a
101.15
Shlgaya,
amryn Kotsu
(Cerci)
PI Support
90.59
Baumbach,
Hannah Nicole
Accountant
102.40
8
Gratreak, Leese desimone, Sarah Welch, Ian D
M
Arcnitectieal
Marne
145.95
64414:6.7,81
92.32
Plapb end Animals
158.50
Casey, Timothy
Noise
258.34
Wiseman, Ch
Water
225.60
Raaberg,
Leanne 14
Graphic Designer
137.44
Kim, Hong
Kyung (Hanka)
Comment Manager.
130.78
Peluso, Steven
G
Air
182.11
Johnson, Scott
AltOnlgn OC
288.00
Frankel, Isabelle
Grace
All Design Support
117.73
Parenteau,
Trevor Michael
Alt Design GADO
105.60
Saleh, Rana A
t Design Lem
164.80
Total
Labor
Hours
Total Labor Dollars
2
1,602.04
5
61
10,950.03
24
15
87
$ 14,521.92
30
4
7,769.04
120
210
$ 36,195.75
8
6
2,384.88
21 Data Calle tionlPO/EIS Outline/PD
22 Pre -Conceptual Design
2.3 Draft Conceptual Desgn
2.4 Final Conceptual Design
64
24
10 24
16
76 32
64
96
17 188 108 94 781 $ 111,625.16
296
42,096.24
16
4
4
16
4
28
12
100
16,852.20
16
4
2
4
4
4
120
40
76
20
66
22
265
100
38,510.40
E 14,166.32
3 Public Inolvement
3.1 Pudic Involvement Strategy
3.2 Info Matenals Development
34
2
198
12
50
2
380
20
64 50
794 S 112.553.92
42 $ 6,166.50
3.3 Public Meeting Support
3.4 Sopping Comments/Scoping Report
3.5 DEIS Comment Processing
60
10
112
56
254
$ 36,071.08
16
56
16
108
196
28,264.12
8
35
35
24
70
70
5
25
25
172
130
$ 24,344.87
$ 17,707.35
4.1 Draft EIS Preparation
4.1.1 -PDEIS
4.12 - Public Draft EIS
4.2 Traffic Analysis
120
80
4
4.3 Wetlands and Streams Assessment
4.4 Cultural Resources
2
2
32
16
20
0 $
6 40
6
40
6
8
a
1s0
2
160
80
120
40
56
32
34
16
40
80
40
40
8
8
40
24
40
24
904
149,871.32
4
8
82
94
24
16
6
8
8
324
E 54,982.00
260
40,657.76
124
28
156
142
432
$ 20,888.70
53,815.52
5 Final EIS
112 4 48 0 45 44 20
144 64 10 0
36 80 36 32 50 0
40 36
32 10 15 24
0 906 $ 146,630.99
5.1 Preliminary Final EIS
5.2 Comment Response
5.3 Final EIS
64
24
24
4
24
24
10
35
2416
8
80
4
24
40
24
24
a
8
4 4
40
24
4
2
16
24
4
4
4
50
2
2
248
8
2B
4
4
4
4
24
4
4
15
16
4
4
484 $
78,077.78
207
215
34,815.34
33,737.89
Task Total Hours
Task Total Foe
574.00
$ 112,337.54
8.00
$ 2,218,72
143.00
$ 28,828.80
44.00
$ 8,124.16
263.00
$ 60,839.79
105.00
$ 16,991.10
87.00
9 17,232.96
193.00
$ 29,639.01
2.00
$ 707.72
670.00
$ 100,272.20
380.00
$ 54,560.40
125.00
$ 25,243.75
16.00
E 3,963.36
186.00
$ 26,605.44
232.00
$ 36,785.92
92.00
$ 11,366.60
300.00
$ 30,345.00
430.00
$ 38,953.70
61.00
$ 6,246.40
44.00
$ 6,421.80
204.00
$ 18,833.28
84.00
$ 13,314.00
48.00
9 12,400.32
80.00
$ 18,048.00
84.00
$ 11,544.96
65.00
$ 8,500.70
56.00
$ 10,198.16
17.00
$ 4,896.00
188.00
$ 22,133.24
108.00
$ 11,404.80
94.00
$ 15,491.20
4983.00
764,449.03
P0nted 9/19/20228:23 PM
36
City of Tukwila
City Council Transportation & Infrastructure Services Committee
Meeting Minutes
October 17, 2022 5:30 p. m. - Hybrid Meeting; Duwamish Conference Room & MS Teams
Councilmembers Present: Kate Kruller, Chair; Mohamed Abdi, Tosh Sharp
Staff Present: Hari Ponnekanti, Griffin Lerner, Brittany Robinson, Seong Kim, Cyndy
Knighton, Cody Lee Gray, Mark Hafs, Brandon Miles, Adib Altallal, Mike
Ronda
Guest: Justine Kim, Shiels Obletz Johnsen
Councilmember Kruller called the meeting to order at 5:30 p.m.
I. BUSINESS AGENDA
A. Consultant Agreement: Allentown Truck Reroute Environmental Impact Statement
Staff is seeking Council approval of a contract with HDR Inc. in the amount of $915,715.10 for
planning, engineering, and public outreach services for the Allentown Truck Reroute EIS.
*
Committee Recommendation
Unanimous approval. Forward to October 24, 2022 Committee of the Whole.
B. Proposed 2023-2024 Budget: Fleet/Equipment Rental & Replacement (Fund 501)
Staff presented the proposed budget.
Committee Recommendation
Discussion only. Forward to October 24, 2022 Committee of the Whole.
C. Resolution: Water, Sewer, Surface Water Rates
Staff is seeking Council approval of a resolution adopting the Public Works Fee Schedule for
2023 and 2024.
Committee Recommendation
Unanimous approval. Forward to October 24, 2022 Special Consent Agenda.
D. Project Update: Public Works Phase 2 Test -to -Fit
Staff provided an update on the project.
Item(s) for follow-up:
• Notify Council when social media posts are available.
Committee Recommendation
Discussion only. Forward to October 24, 2022 Committee of the Whole.
37