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Home My WebLink AboutCOW 2022-10-24 Item 5D - Budget - Proposed 2023-2024 Biennial Budget: Fleet (501 Fund)COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 10/24/22 JR ITEM INFORMATION ITEM No. 5.D. 85 STAFF SPONSOR: CODY GRAY ORIGINAL AGENDA DATE: 10/24/22 AGENDA ITEM TITLE 501 Fund - (Fleet/Equipment Rental & Replacement) Proposed 2023/2024 Biennial Budget CATEGORY /1 Discussion 10/24/22 ❑ Motion Mtg Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg Date SPONSOR Council ❑Mayor HR ❑DCD ❑Finance Fire ❑TS ❑P&R Police @ Pim ❑Court SPONSOR'S Fleet Service procures, maintains, and surpluses the City's fleet of vehicles and heavy duty SUMMARY and small equipment utilized by every City department in carrying out the essential services they provide every day to the residents and businesses of Tukwila. The 501 fund expenses cover the regular maintenance and operations and includes capital funding for the procurement and replacement of all fleet assets. REVIEWED BY K1 Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: KATE KRULLER ❑ LTAC DATE: 10/17/22 RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: 501-FLEET/EQUIPMENT RENTAL & REPLACEMENT Comments: MTG. DATE RECORD OF COUNCIL ACTION 10/24/22 MTG. DATE ATTACHMENTS 10/24/22 Informational Memorandum dated 10/14/22 Proposed 501 Fund Biennium Budget Minutes from Transportation and Infrastructure Committee meeting of 10/17/22 85 86 City of Tukwila Allan Ekberg, Mayor Public Works Department - Hari Ponnekanti, Director/City Engineer INFORMATIONAL MEMORANDUM TO: Transportation & Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director Cody Gray, Operations Manager BY: Garron Herdt, Fleet Superintendent CC: Mayor Allan Ekberg DATE: October 14, 2022 SUBJECT: 501 Fund - (Fleet/Equipment Rental & Replacement) Proposed 2023/2024 Biennial Budget ISSUE Transportation and Infrastructure Services Committee to review Proposed 2023/2024 Biennial Budget for Equipment Rental & Replacement (501 fund). BACKGROUND Fleet Services, also referred to as Equipment Rental & Replacement, a division of the Public Works Department, procures, maintains, and surpluses the City's fleet of vehicles and heavy duty and small equipment utilized by every City department in carrying out the essential services they provide every day to the residents, businesses and visitors of Tukwila. The 501 fund expenses cover the regular maintenance and operations of the Fleet Shop and fuel for all fleet units, as well as the auto coverage premiums. The fund also includes capital funding for the procurement and replacement of all fleet assets. Funding occurs at the department/division level for operations and maintenance and at the fund level for replacement. DISCUSSION & FISCAL IMPACT • Staffing remains at 5 employees • 46 passenger units replaced and converted to capital leases • 13 heavy duty units replaced • 3 additions supporting critical Street maintenance activities • Transition of the Fire Department will open capacity for Fleet Maintenance focus on preventive maintenance mitigating expensive breakdowns. • Fleet continues to be impacted by supply chain issues delaying delivery of ordered vehicles and equipment and causing maintenance and repairs to take units out of service longer. • Fuel costs continue to add pressure with industry outlooks expecting prices to remain high into 2023. RECOMMENDATION Transportation and Infrastructure Services Committee approval to forward the Fleet Services 501 fund section of the 2023/2024 Biennial Budget to the October 24, 2022 Committee of the Whole meeting. Attachment: Proposed 501 Fund Biennium Budget Fleet &FaciGtyServices -11210 Tukwila international Blvd, Tukwila, WA 98168-206-431-0166 Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 87 88 Public Works — Fleet (Equipment Rental and Replacement) PublicWorks Director/ City Engineer (1) • - General Maintenance Manager (.33) J. Admin Support Coordinator (.33; Superintendent Fleet (1} Fleet Foreman (1) IeetTechnician (3) 89 90 DEPARTMENT: Public Works FUND: Equipment Rental & Replacement RESPONSIBLE MANAGER: Hari Ponnekanti Description FUND NUMBER: 501 POSITION: Public Works Director The function of the Equipment Rental and Replacement unit is to provide a fleet of vehicles and equipment with an operation maintenance and replacement program and to supply the City with adequate, safe, economical and on -demand operational cars, trucks, and specialty equipment. Services are provided through in-house labor and contracted services. The current fleet consists of approximately 193 vehicles and 134 other pieces of equipment. 2021-2022 Accomplishments ♦ Provided Fire apparatus replacement projections for the Public Safety Plan. Strategic Plan Goals 1&4 ♦ Adopted Lucity as the Work/Asset Management program to provide real-time maintenance records. Strategic Plan Goal 4 ♦ Partnered with Fire to use their ESO station check software for communicating Fleet repairs and vehicle status in real time. Strategic Plan Goal 4 ♦ Started the digitization of all Fleet records. Strategic Plan Goal 4 ♦ Implemented the Fleet Leasing program and updated accounting practices for better financial sustainability and cash flow and a more modern fleet. Strategic Plan Goal 4 ♦ Procured an off-road vehicle for Police to access areas along Tukwila's trails and other locations not accessible by patrol vehicles. Strategic Plan Goals 1, 2, 4, & 5 ♦ Moved fleet maintenance shop to new Fleet and Facilities building. Strategic Plan Goals 1 & 4 2023-2024 Indicators of Success ♦ Continue to promote the pool car program for maximum use of shared resources. ♦ Evaluate and adjust replacement plan for cost effective and appropriate replacement solutions. ♦ Increase the number of vehicles under the Fleet Leasing Program. ♦ Continue digitizing Fleet records. 91 Statistics Public Works - Equipment Rental Fund Detail Program Descriptions Different staff complete mandatory trainings and optional professional development each year at the discretion of their supervisor and department leadership. Due to the varying cadence of training, individual staff were not allocated training time; rather the division as a whole received an allocation of money to split among staff as needed. The following programs are budgeted in the Fleet Fund: PROGRAM NAME Actual Estimated Projection 2020 2021 2022 2023 2024 Improve fleet service Gallons of Fuel Consumed Administration 113.404 120.000 125.000 130,000 Number of Accidents 54 67 60 60 60 Capital Average Age of Fleet 10 years 11 years 10 years 9.5 years 9 years Inventory Number of passenger vehicles 161 161 161 172 172 Number of motorcycles 5 5 5 0 0 Number of pieces of medium 1 heavy equipment (dump trucks, etc) 50 50 50 50 50 Number of miscellaneous equipment (mowers. etc) 126 126 133 136 136 Fund Detail Program Descriptions Different staff complete mandatory trainings and optional professional development each year at the discretion of their supervisor and department leadership. Due to the varying cadence of training, individual staff were not allocated training time; rather the division as a whole received an allocation of money to split among staff as needed. The following programs are budgeted in the Fleet Fund: PROGRAM NAME PROGRAM DESCRIPTION Projects & Capital Impr Mgmnt Planning and executing community infrastructure investment Administration General functions for standard operations of the department, including purchasing, timecards, budget development and oversight, culture and internal communications, recruiting and hiring, employee supervision and performance evaluations. Professional Development & Training Development of operational and strategic knowledge and skills to support staff development and better outcomes for the community and organization. Fleet Management Maintenance of all carts, vehicles, and equipment necessary for City operations 92 Budget by Program The allocations associated with Capital Improvements and Administration represent solely new vehicle purchases and overhead costs and are not attached to staff time. Program Description Tier Legally Required (Y/N) Type of Program FTE 2023 Budget FTE 2024 Budget %Change 2023 - 2024 Projects & Capital Impr Mgmnt 1 N - Best Practice Community Percent of fleet breakdowns that are preventable 1,108,556 * 897,972 -19.00% 1 - Total - 1,108,556 - 897,972 -19.00% Administration 2 Y - Federal/State Governance 350,392 367,912 5.00% 2 - Tota l - 350, 392 - 367,912 5.00% Professional Dev & Training 3 Y - Ordinance/Resolution Governance 5,650 5,650 - 3 -Total - 5,650 - 5,650 - Fleet Management 4 N - Best Practice Governance 5.000 1,746,246 5.000 1,804,685 3.35% 4 -Total 5.000 1,746,246 5.000 1,804,685 3.35% Grand Total 5.000 3,210,844 5.000 3,076,219 -4.19% Programs by Tier Tier 1 $1,109 $898 Tier 2 Tier 3 $6 I $6 Tier 4 $350 $368 $1,746 $1,805 $0 $200 $400 $600 $800 $1,000 $1,200 $1,400 $1,600 $1,800 $2,000 Thousands 2023 Budget ■2024 Budget Performance Measures PROGRAM PERFORMANCE MEASURE 2021 Actual 2022 Actual 2023 -COUNCIL 2024 Target GOAL Fleet Management City vehicles maintained on schedule. 100% Strategic Goal 1 FleetStrategic Management Percent of fleet breakdowns that are preventable * * 80% Goal 1 93 Revenue and Expense Summary Equipment Rental & Replacement Operating Expenses Actual Budget Salaries & Wages 299,886 Percent Change 2020 439,210 2021 Projected 2022 8.4% 2022 Benefits 2023 203,671 2024 2022-2023 2023-2024 Operating Revenue -2.8% 3.7% Supplies 1,751 5,145 3,653 3,000 3,350 3,350 11.7% 0.0% Repair & Maintenance Supplies Grant Revenues $ 3,894 $ - $ - $ - $ - $ - 0.0% 0.0% Other Income 1,546 0.0% 2,119 1,575 691 - 694 - 6,200 - 0.0% 0.0% Investment Eamings 32,459 536,538 6,171 12,889 710,000 20,000 8.4% 20,000 Utility Fund Supplies 20,000 0.0% 0.0% Rent & Concessions 2,117,021 - 2,034,751 2,268,831 Professional Services 2,268,831 97,530 2,056,241 114,400 1,240,748 -9.4% -39.7% Transfers In 147,693 4,965 345,413 52,000 5,500 52,000 5,000 - 0.0% - -100.0% 0.0% Sale of Capital Assets 163,847 5,850 284,724 108,296 0.0% 25,000 599 161,750 - 124,040 547.0% -23.3% Total Operating Revenue 2,466,460 Rentals 2,673,177 2,443,591 24,349 2,365,831 1,500 2,237,991 -96.3% 1,384,788 -5.4% -38.1% Operating Expenses Salaries & Wages 299,886 330,346 409,817 439,210 476,273 515,516 8.4% 8.2% Benefits 162,242 203,671 233,583 233,660 227,102 235,566 -2.8% 3.7% Supplies 1,751 5,145 3,653 3,000 3,350 3,350 11.7% 0.0% Repair & Maintenance Supplies - 2,117 29 - - - 0.0% 0.0% Small Tools 2,079 6,484 4,192 - 10,750 11,000 0.0% 2.3% Technology Supplies 691 23 694 - 6,200 6,200 0.0% 0.0% Fleet Supplies 401,749 536,538 547,635 655,000 710,000 710,000 8.4% 0.0% Utility Fund Supplies - - - - - - 0.0% 0.0% Professional Services 98,758 97,530 97,250 114,400 102,100 111,900 -10.8% 9.6% Communications 4,965 5,370 4,500 5,500 5,000 5,000 -9.1% 0.0% Professional Development 248 19,987 2,849 1,500 5,850 5,850 290.0% 0.0% Advertising 599 - - - - - 0.0% 0.0% Rentals 63,738 38,802 24,349 40,806 1,500 1,500 -96.3% 0.0% Technology Services 2,530 - 2,388 7,500 10,500 10,500 40.0% 0.0% Utilities - - 2,000 - 4,000 4,000 0.0% 0.0% Repairs & Maintenance SerNces 95,628 90,624 226,326 146,126 153,771 154,453 5.2% 0.4% Other Expenses 2 303 207 20,000 500 500 -97.5% 0.0% Machinery & Equipment 1,716,058 779,683 962,937 269,000 1,143,556 932,972 325.1% -18.4% Transfers Out 211,724 - - - - - 0.0% 0.0% Total Operating Expenses 3,062,648 2,116,623 2,522,409 1,935,702 2,860,452 2,708,307 47.8% -5.3% Indirect Cost Allocation 381,412 330,403 333,707 333,707 350,392 367,912 5.0% 5.0% Total Non Operating Expenses 381,412 330,403 333,707 333,707 350,392 367,912 5.0% 5.0% Total Expenses 3,444,060 2,447,026 2,856,116 2,269,409 3,210,844 3,076,219 41.5% -4.2% Beginning Fund Balance 5,486,735 4,509,134 4,735,285 4,735,285 4,322,760 3,349,907 -8.7% -22.5% Change in Fund Balance (977,600) 226,151 (412,525) 96,422 (972,853) (1,691,431) -1109.0% 73.9% Ending Fund Balance $ 4,509,134 $ 4,735,285 $ 4,322,760 $ 4,831,707 $ 3,349,907 $ 1,658,476 -30.7% -50.5% 94 NEW AND REPLACEMENT PURCHASES IN 23/24 Fleet Services may replace the listed vehicle or another in its place depending on the best, most effective, and fiduciarily responsible options at the time of replacement. Should other fleet vehicles or equipment fail those failed units will be replaced and units listed here may be pushed to other replacement years. 95 JNIT a 'UzCHRSE YEAR LEASE YEAR REPLACEMENT UNIT 2021 2021 2023 2924 POLICE FerdInterceptor Admin Sedan 1432 8,900 5,700 Ford Escape Chevy Caprice Acirnin Sedan 1433 8;910 5.700 Ford Escape Fora Taunts (Deteotiwe) 1434 6,900 5.700 Ford Escape Fond Taurus(Deleotise) 1435 8,900 5,700- Ford Escape Ford Police Interceptor 1744 33.140 Ford Police Interceptor Ford Police Interceptor 1747 33,140 Ford Police Interceptor Ford Police Interceptor 1748 33,140 Ford Police Interceptor Fwd Police Interceptor 1749 33,140 Ford Police Interceptor Ford Police Interceptor 1751 33,140 13.140 Ford Police Intercepter Ford Police Interceptor 1752 33,140 13.140 Ford Police Interceptor Ford Police Interceptor 1753, 33,140 13,140 Ford Police Interce ic• Ford Police Interceptor 1755 33,140 13,140 Ford Police Inteneo:c- Ford Police Interceptor 1758 33,140 13,140 Ford Police IntercEpta+ Ford Police Irrteneptor 1758 33,140 Ford Police Interceptor Ford Police Interceptor 1759 33,140 13,140 Ford Police Interceptor Ford Police Interceptor 1781 33,140 Ford Police Interceptor Fond Police Interceptor 1783 33,140 Ford Police Interc€otar Ford Pofice Interceptor 1764 33,140 Ford Police Interoeatc Ford Police Interceptor 1765 33.140 Ford Police lnteroepicir Ford Police Irlerceptor 1768 33,140 Ford Police :nterccptcr Ford Poke I^lerceplor{Patrol Sgt.} 176833,140 Ford Police nterpeeptor (Patrol Sgt) Ford Po ce I^lerceptor 1769 33,140 Ford Police Interceptor Ford Pc ce I-terceptor 1770 33.140 Ford Police Interceptor Ford Police Interceptor 1771 33,140 Ford Police Interceptor Jai Transport Van 1915 -.-.- Jail Transport Van PW MAINTENANCE ADMIN Ford Taurus 1100 8,500 5,500 Escape 4x4 Ford Taurus 1159 8,500 5,5130 Escape 4x4 PW ADMINISTRATI0IN & ENGIIEERNG Ford Taurus 1160 8,804 8,804 Crew cab pickup, 4x4 {Si ared Pod Vehicle) Ford Explorer 1180 8,500 6,500 Escape 4x4 1r2 ton ick quad cab p 'ck*�.Pod 1228 10,752 111,752 Grey cab pickup,4x4 (Shared Vehicle) Toyota Prim Hytrd 3101 8,509 5,500 Escape AWD (strobes} MINKLER SHARED Dump truck, 10 }gid 1313 200,000 Dump truck. 10 yd STREET Trate , buticns 11](12 15,000 Trailer, ST ernergencylraff control respaeme Dump tom..€k, 1 -ton 1301 10,752 Dump dud. 1 -um Plow 1409 20.000 Plow Sander 1415 40,000 Sander Crack Sealer 1412 40.000 Crack Sealer, 95 (,124,040;; Lease Equity {Cash bac,: resale) To -:a I by Year $ 882,000 • 017501 155.000 $ 214,806 $ 623,9311 S 1,096,806 $ T78,933 96 UNIT # PURCHASE YEAR LEASE YEAR REPLACEMENT UNIT 202? 2024 2:72; 2024 Variable Message Board 1430 1J_k_ Variable Message Board 314 -ton Pickup auarc Cab 2206 _,7 v2 10,752 Pickup 4x4.. 8' bed wa, I --'.e Cargo wan. Fiber Opt 2303 10,752 10752 Pickup 4x4. 8' bed 'ra: ' ‘a_ --e 3A -ton Pickup Clinic Cab 2205 10.000 Pickup truck s -ander NEW 30 000 Pavement breaker backnoe attachment NEW 27.000 Asphalt NEW 30.000 ;Sweeper,. Traile ^--,cu.ec SEWER I4-tof, Picker Superv_. __-- -:_ 1075 Pickup 44.8' bed ro: ._ SURFACE WATER 1-tca dump cab & Chassis 1220 35.000 Flatbed wd crane Variable Message Board 1427 30.000 Variable Message Board SewerS urface Water (shared) Van TV Ford E350 cassis 2900 250.000 '•,`a.- TV WATER 3J4 -ton pickup, reg can 1270 10,.x 62 10752 Fa50 vn' I (,Rate & tool)ox 1 -1i2 -ton Service Truck Ford F450 129110752 10,752 1 -1f2 -ton Service Truck, Fc cc F450 Variable Message Board 1420 30,000 Variable Message Board FLEET Pickup 1237 = ;.-._ - -,a okup Heavy Duty. mobile Iiff (4) 9011 7,:: r22 Heavy Duty mobile lifts :2: PARKS MAINTENANCE 314 -ton Dvrop 1246 18,500 18,500 Ford F35*5C Chassis XL 4x2 114 -TON PICKUP 126g 5,500 0,600 1:4 -ton pickup Mover, Front mount rotary TIND 1973 50000 Mower, 72' 314 -ton Pickup, Feud F250 5201] 10,762 3;4 -ton Pickup 4:- 1i2 -ton Pickup, Feud F150 6201 10,752 304 -ton Pickup 4:= COMMUNITY DEVELOPME NTJPLANN ING ChevyIrnpala (Pool Car =.° 1188 9,500 5,500 Ford Escape TIS Ford Wind tarCargo V'a- 1219 7,500 7,600 Ford Transit Chevy Astro Cargo Van 1223 7,000 7,000 Ford Explorer Lease Equity {Cash bac,: resale) To -:a I by Year $ 882,000 • 017501 155.000 $ 214,806 $ 623,9311 S 1,096,806 $ T78,933 96 Salary and Benefit Details Equipment Rental & Replacement Position Description 2022 FTE 2023 FTE 2023 Budget Salaries Benefits 2024 FTE 2024 Budget Salaries Benefits Maint & Ops Superintendent 1 1 $ 114,549 $ 52,974 1 $ 130,188 $ 56,122 Fleet Technician Foreman $ - 1 101,184 50,516 1 106,572 51,763 Fleet Technician 4 3 257,040 121,721 3 275,256 125,787 Overtime 1,523,440 1,633,350 3,500 641 1,978,831 3,500 644 Uniform Allowance PW501650-361110 Investment Interest 1,250 6,171 1,250 Department Total 5 5 $ 476,273 $ 227,102 5 $ 515,516 $ 235,566 General Ledger Code Details Revenues GL Account Code Account Description Actual 2020 2021 Projected 2022 2022 Budget 2023 2024 PW501650-333219 Dept Of Treasury -Cares Act $ 3,894 $ - $ - $ - $ - $ - PW501650-344501 Fleet Repair Charges 1,072 - - - - - PW501650-348300 Vehicle/Equip Repair Charges 1,523,440 1,633,350 1,978,831 1,978,831 1,050,522 1,240,748 PW501650-361110 Investment Interest 32,459 6,171 12,889 20,000 20,000 20,000 PW501650-369100 Sale Of Scrap And Junk 474 2,119 1,575 - - - Total Operating Revenues PERS 1,561,340 1,641,640 1,993,295 1,998,831 1,070,522 1,260,748 PW501650C-348301 Other Charges -Fleet Depr 593,580 401,401 - 290,000 - - PW501650C-395200 Ins Comp/Loss Capital Asset 114,057 184,443 58,284 20,000 - - PW501650C-395400 Gain/Loss Disp of Captl Asset 49,789 100,281 50,012 5,000 161,750 124,040 PW501651C-348301 Other Charges -Fleet Depr - - 290,000 - 1,005,719 - Total Capital Project Revenues 757,427 686,125 398,296 315,000 1,167,469 124,040 PW501651C-730109 Transfer in From DrugSzrfund - 26,000 - - - - PW501651C-730305 Transfer In from 305 147,693 319,413 52,000 52,000 - - Non -Operating Revenues 147,693 345,413 52,000 52,000 - - Total Revenues $ 2,466,460 $ 2,673,177 $ 2,443,591 $ 2,365,831 $ 2,237,991 $ 1,384,788 Expenses GL Account Code Account Description Actual 2020 2021 Projected 2022 2022 Budget 2023 2024 PW501650-511000 Salaries $ 299,748 $ 323,032 $ 403,170 $ 405,335 $ 472,773 $ 512,016 PW501650-512000 Extra Labor - - - 32,000 - - PW501650-513000 Overtime 138 7,314 6,647 1,875 3,500 3,500 Total Salaries & Wages 299,886 330,346 409,817 439,210 476,273 515,516 PW501650-521000 FICA 22,655 25,351 31,986 33,580 36,435 39,437 PW501650-523000 PERS 38,059 37,632 42,006 43,375 49,612 54,268 PW501650-524000 Industrial Insurance 8,014 10,333 10,831 16,040 12,775 13,399 PW501650-524050 Paid Family & Med Leave Prem 444 491 659 626 765 828 PW501650-525000 Medical, Dental, Life, Optical 14,397 2,377 2,613 2,567 2,380 2,499 PW501650-525097 Self -Insured Medical & Dental 78,003 126,270 144,646 136,372 123,886 123,886 PW501650-528000 Uniform Clothing 236 - - 1,100 - - PW501650-528001 Boot Allowance 435 1,216 841 - 1,250 1,250 Total Personnel Benefits 162,242 203,671 233,583 233,660 227,102 235,566 97 Expenses (cont.) GL Account Code Account Description Actual 2020 2021 Projected 2022 2022 Budget 2023 2024 PW501650-531000 Supplies -General - - 13 3,000 - - PW501650-531001 Office Supplies 1,156 2,832 2,268 - 2,500 2,500 PW501650-531002 Printing Supplies 144 152 137 - 500 500 PW501650-531003 Operating Supplies 451 2,161 1,055- 100 100 PW501650-531004 Event Food - - 50 - - - PW501650-531005 Meeting Food - - 131 - 250 250 PW501650-532000 Repairs & Maint Supplies - 42 10 - - - PW501650-532002 Maintenance Supplies - 2,075 - - - - PW501650-532003 Safety Supplies - - 19 - - - PW501650-535000 Small Tool & Minor Equipment 643 4,369 505 - - - PW501650-535001 Equipment - - 197 - 1,000 1,000 PW501650-535002 Power Tools - - - - 1,000 1,000 PW501650-535003 Office Equipment - - 2,500 - 6,000 6,000 PW501650-535005 Tool Allowance 1,436 2,115 989 - 2,750 3,000 PW501650-536000 Technology Supplies - - 650 - - - PW501650-536001 Computer peripherals 691 23 44 - 200 200 PW501650-536002 Computer/Laptop Purchase - - - - 6,000 6,000 PW501650-537000 Fleet Supplies - - 4,144 - 10,000 10,000 PW501650-537001 Fuel 220,135 345,143 397,690 350,000 400,000 400,000 PW501650-537002 Supplies added to vehicles 122,669 120,980 97,516 225,000 200,000 200,000 PW501650-537003 Supplies added to Inventory 58,944 70,415 34,823 80,000 75,000 75,000 PW501650-537004 Fleet Bulk Fluids - - 12,962 - 25,000 25,000 PW501650C-537002 Supplies added to vehicles - - 500 - - - Total Supplies ` 406,271 550,307 556,203 658,000 730,300 730,550 PW501650-541000 Professional Services - - 600 5,500 - - PW501650-541007 Contracted Services 729 203 - - - - PW501650-541010 Inspection Services & Permits 3,880 - 5,000 - 2,000 2,000 PW501650-541016 Recruitment 33 - - - - - PW501650-541020 Insurance -Property 92,063 96,446 - 108,900 - - PW501650-541026 Employee screening/testing 96 158 200 - 600 600 PW501650-541028 Contracted Towing Services 1,956 723 2,000 - 1,500 1,500 PW501650-541040 Insurance -Auto - - 89,450 - 98,000 107,800 PW501650-542001 Telephone/Alarm/Cell Service 3,823 4,310 4,000 5,500 3,800 3,800 PW501650-542002 Postage/Shipping Costs 1,037 1,061 500 - 1,200 1,200 PW501650-542003 City Wide Internet 105 - - - - - PW501650-543000 Professional Development - 734 - - - - PW501650-543001 Memberships 248 205 - - 200 200 PW501650-543002 Registrations - 12,818 603 1,500 2,000 2,000 PW501650-543003 Meals -Prof Dev related - 893 842 - 250 250 PW501650-543005 Mileage - - 178 - 100 100 PW501650-543006 Certifications & Licenses - 5,337 130 - 300 300 PW501650-543007 Hotel/Lodging - - 1,096 - 1,200 1,200 PW501650-543999 Other Prof Dev/Travel Expenses - - - - 1,800 1,800 PW501650-544000 Advertising 599 - - - - - PW501650-545000 Operating Rentals & Leases 409 - - - - - PW501650-545001 Copier Rental 1,052 1,027 1,043 20,000 1,500 1,500 PW501650-545004 Equipment Rental 13,734 8,976 2,500 - - - PW501650-545094 Fleet rental/repl funding 48,542 28,799 20,806 20,806 - - PW501650-546001 Software Maintenance Contract 2,530 - - 7,500 7,500 7,500 PW501650-546004 Online Services -Subscriptions - - 2,388 - 3,000 3,000 PW501650-547028 Solid Waste Disposal - - 2,000 - 4,000 4,000 PW501650-548000 Repair & Maint Services 37,806 1,044 265 - - - 98 Expenses (cont.) GL Account Code Account Description Actual 2020 2021 Projected 2022 2022 Budget 2023 2024 PW501650-548001 Repair services 24,431 49,425 189,409 120,000 120,000 120,000 PW501650-548002 Maintenance Services - 1,951 1,107 - 2,800 2,800 PW501650-548006 Uniform Cleaning/Repair 11,303 17,339 5,420 - 10,000 10,000 PW501650-548007 Cleaning/Janitorial Services 2,663 378 - - - - PW501650-548095 Fleet Operand Maint costs 19,425 20,487 26,126 26,126 20,971 21,653 PW501650-549000 Miscellaneous Expenses - - 200 20,000 - - PW501650-549007 Excise Taxes & Other Assessmnt 2 5 7 - - - PW501650-549010 Business Meals (non Prof Dev) - 298- - 500 500 PW501651C-548001 Repair sendces - - 4,000 - - - Total Services & Passthrough Pmts 266,468 252,617 359,870 335,832 283,221 293,703 PW501650-564000 Machinery & Equipment- - 2,269 - - - PW501650-564003 Software Implementation- 16,725 - - - - PW501650C-564000 Machinery & Equipment 12,661 - 20,006 15,000 35,000 35,000 PW501651C-564000 Machinery & Equipment 1,703,397 762,958 940,662 254,000 1,108,556 897,972 Total Capital Expenditures 1,716,058 779,683 962,937 269,000 1,143,556 932,972 PW501651C-750411 Transfer Out to 411 211,724 - - - - - Total Transfers Out 211,724 - - - - - PW501650-750190 Transfer Out ICA 381,412 330,403 333,707 333,707 350,392 367,912 Total Expenses $ 3,444,060 $ 2,447,026 $ 2,856,116 $ 2,269,409 $ 3,210,844 $ 3,076,219 99 100 City of Tukwila City Council Transportation & Infrastructure Services Committee Meeting Minutes October 17, 2022 5:30 p. m. - Hybrid Meeting; Duwamish Conference Room & MS Teams Councilmembers Present: Kate Kruller, Chair; Mohamed Abdi, Tosh Sharp Staff Present: Hari Ponnekanti, Griffin Lerner, Brittany Robinson, Seong Kim, Cyndy Knighton, Cody Lee Gray, Mark Hafs, Brandon Miles, Adib Altallal, Mike Ronda Guest: Justine Kim, Shiels Obletz Johnsen Councilmember Kruller called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. Consultant Agreement: Allentown Truck Reroute Environmental Impact Statement Staff is seeking Council approval of a contract with HDR Inc. in the amount of $915,715.10 for planning, engineering, and public outreach services for the Allentown Truck Reroute EIS. Committee Recommendation Unanimous approval. Forward to October 24, 2022 Committee of the Whole. B. Proposed 2023-2024 Budget: Fleet/Equipment Rental & Replacement (Fund 501) Staff presented the proposed budget. Committee Recommendation Discussion only. Forward to October 24, 2022 Committee of the Whole. C. Resolution: Water, Sewer, Surface Water Rates Staff is seeking Council approval of a resolution adopting the Public Works Fee Schedule for 2023 and 2024. Committee Recommendation Unanimous approval. Forward to October 24, 2022 Special Consent Agenda. D. Project Update: Public Works Phase 2 Test -to -Fit Staff provided an update on the project. Item(s) for follow-up: • Notify Council when social media posts are available. Committee Recommendation Discussion only. Forward to October 24, 2022 Committee of the Whole. 101