HomeMy WebLinkAboutFIN 2022-11-14 Item 1E - Report - American Rescue Plan Act (ARPA) Fund Expenditures Report: January thru June 2022�sz City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance and Governance Committee
FROM: Vicky Carlsen, Finance Director
BY: Julie Hatley, ARPA Funds Analyst
CC: Mayor Ekberg
DATE: November 14, 2022
SUBJECT: First Half of 2022 American Rescue Plan Act (ARPA) Fund expenditures and
Benefits to our Community
ISSUE
Staff is reporting First Half of 2022 ARPA-funded expenditures, and information detailing the benefits
of the expenditures to the community, per 2021 allocations approved by City Council in November
2021.
BACKGROUND
On March 10, 2021, a $1.9 trillion relief package, known as the American Rescue Plan Act, was
approved and provided funding in several areas including state and local aid, education, rental
assistance, and transit. The City was allocated $5.68 million with the first half received in June of 2021
and the second half received in July of 2022. Funds must be spent or contractually committed by
December 31, 2024.
In January 2022 the US Treasury released their ARPA Final Rule for compliant recordkeeping and
reporting with updates provided the following months. In September 2022 Treasury announced that,
due to budget cuts and current rules barring them from flexing administrative costs from one program
to another, they would close their popular ARPA Call-in Customer Service Center. Treasury staff levels
were severely curtailed with only email support remaining, however, they predict significantly delayed
response times. The US Treasury continues to refer governments to online reference materials,
however, relevant information for smaller municipalities like Tukwila who received less than under $10M
is limited. Staff confirms commitment to all state and federal compliance requirements.
On March 14, 2022, staff introduced ARPA Funds Analyst to the Finance & Governance committee
that included Analyst presenting responsibilities for accurate and federally compliant recordkeeping
and reporting. For each Council -approved allocation, Analyst monitors, tracks, and audits each
individual ARPA-funded expenditure, collaborates across departments, provides ongoing knowledge
support for decision makers, and reconciles expenditures at multiple points during the year. In April
2022 Analyst successfully reported the City's first year of ARPA expenditures and community projects
to the US Treasury as required.
On May 23, 2022, Analyst prepared and presented to the Finance & Governance committee a report
of 2021 ARPA-funded expenditures and benefits to the community. During the subsequent 2021 State
Audit, Analyst provided methodology and records to auditors for their detailed assessment. Auditors
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INFORMATIONAL MEMO
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were complimentary with no findings for Analyst accuracy, accounting, and reporting. Analyst duties
include budget projection tasks, researching options to maximize ARPA-funded benefits, comparing
pre-Covid to post-Covid revenue changes, and researching historical inflation vs. current, post-Covid
inflationary impacts on our community.
DISCUSSION
The tables below outline First Half of 2022 ARPA-funded expenditures that occurred between January
1, 2022 and June 30, 2022. Each expenditure meets Treasury compliance requirements and directly
or indirectly benefits the visitors, residents, and business owners in our community. Known or
anticipated spending for the Second Half of 2022 is included, as provided by the department.
Administrative Services:
Human Services
Allocation
Total 2022
Allocation
First Half 2022
Expenditures
Funds Remaining
for Q3 & Q4
Community Benefits Summary
Rent & Utility
Assistance
$500,000
$163,184.91
$336,815.09
*ARPA assisted 72 individual households (47 in Q1, 25 in Q2).
*In Tukwila, 60% of residents spend more than 30% of income on rent. Some pay up to 100%
of income on rent.
*Women pay disproportionately higher income on rent than men.
*For more information about South King County housing and data including % of income
spent on rent, visit the Communities Count website at https://www.communitiescount.org
(click Housing tab).
TIS Allocations
Total 2022
Allocation
First Half 2022
Expenditures
Funds Remaining
for Q3 & Q4
Community Benefits Summary
DarkTrace Cyber
Security
$25,000
$25,669.51
$0
*Specific details not released to ensure security risk is not created.
Community Development:
Department
Allocation
Total 2022
Allocation
First Half 2022
Expenditures
Funds Remaining
for Q3 & Q4
Community Benefits Summary
Permit Processing
(2 positions)
$300,000
$112,550.45
$187,449.55
*Reduced backlog of permits.
*Decreased time required to process permits.
*Successful transition to electronic permitting with improved identification and implementation
of necessary changes.
*Developed training plans and performed cross -training of job processes for land use permits, fire
permits, and public works permits. Resulted in successful transition after staff retired.
Finance Department:
Allocation
Total 2022
Allocation
First Half 2022
Expenditures
Funds Remaining
for Q3 & Q4
Community Benefits Summary
ARPA Funds Analyst
in Finance
$160,000.00
$62,477.08
$97,512.92
*Researched, documented & reconciled each individual 2021 expenditure for all department
allocations.
*Prepared & successfully submitted first report to US Treasury. No errors!
*Provide ongoing support to departments for ARPA questions/concerns.
*Established ARPA best practices & coordinate communication across departments.
*Documentated & reconciled each individual 2022 01 & Q2 expenditures for all departments.
*Researched sales tax data for pre- to post-Covid 19 impacts.
Fire Department:
Allocation
Total 2022
Allocation
First Half 2022
Expenditures
Funds Remaining
for Q3 & Q4
Community Benefits Summary
Fire -OT for Minimum
Staffing Level
$300,000
$263,098.99
$36,901.01
*Maintains full staff levels for each A, B, C Shift to best support the well-being of the people and
property in our community.
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Public Works:
Allocation
Total 2022
Allocation
First Half 2022
Expenditures
Funds Remaining
for Q3 & Q4
Community Benefits Summary
Residential Street
Maintenance
(Fund 103)
$335,000
$104,648.36
$230,351.64
*List of Work Locations:
-Homeless Encampment cleanup TIB West Valley Hwy, SC Blvd, East Marginal Way.
-Vegetation control for site distance at intersections and clearing vegetation around traffic signs.
-SCF Requests Pothole repair, vegetation clearing, litter control and illegal dumping clean up.
-Repairing our 20 irrigation systems and trimming vegetation on our over 4 acres of streetscape.
-Completed MUTCD required annual maintenance to include street striping, thermoplastic stop
bars and turn arrows, and the installation of the raised pavement markers (buttons).
*Benefits of Maintenance:
-Public safety.
-MUTCD required maintnance completed.
-Beautification to provide an inviting environment for visitors to the city.
*Challenges:
-Loss of manpower and budget.
-Inability to maintain an adequate level of service.
-Increased schedule of cleaning bus stops to maintain a sanitary environment.
-Marked increase in homeless encampments, litter and illegal dumping.
Allocation
Total 2022
Allocation
First Half 2022
Expenditures
Funds Remaining
for Q3 & Q4
Community Benefits Summary
Traffic Calming
$400,000
$61,490.82
$338,509.18
*Community Requests:
-Allentown neighborhood improved safety and livability that includes addressing the high volume
of heavy trucks, associated with the BNSF Intermodal Yard, with residential life.
-Tukwila Community Center area work for improved walking conditions.
-Tukwila Elementary School and Cascade View Elementary School work to improve walkability
and pedestrian safety for students and neighbor walking to/from school.
*Work Done:
-Allentown Speed and Safety Study (not fully complete) including data collection, public outreach
and document production.
-RRFB design at 2 locations in Allentown, 5 124th Street at 44th Avenue S and 46th Avenue S, near
the Tukwila Community Center.
-Preliminary data collection and analysis around for future pedestrian safety improvements.
*Benefits:
-Residents, businesses and visitors benefit from all traffic calming treatments with safer driving,
walking and biking conditions.
-Around the Tukwila Community Center, pedestrians will have higher visibility to cross 5 124th
Avenue to access the residential area, improving their safety and reducing vehicle speeds of cars
and heavy trucks at the future RRFB locations.
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Recreation:
Before & After School
Allocation
Total 2022
Allocation
First Half 2022
Expenditures
Funds Remaining
for Q3 & Q4
Community Benefits Summary
After School Activities
Program &
Enrichment Classes
$170,000
$48,324.09
$121,675.91
*Activities and Enrichment:
-Enrichment Classes provide a variety options including african drumming, martial arts, crafts,
drama camp, & sports clinics.
-After School Activities Program (ASAP) provides safe childcare, homework help, educational
activities, high and low energy games, art & crafts, STEM activities, Social and Emotional Learning
projects, free play. Some activities were aided through partnerships with Museum of Flight,
Aviation High School, Nature Vision, and the Tukwila Library.
*Restoring ASAP and Enrichment Classes programming in 2021 resulted in:
-40 initial participants September to December 2021.
-Participation significantly increased January to June 2022 at 4,221
-For comparison, pre -pandemic January to June 2019 participation was 6,261
-Numbers clear show that students and parents greatly value the restored programming.
*Preschool programming was expanded in April 2022 to address the negative pandemic impact
on school readiness.
*Due to staff shortages, Recreation was unable to restore Before School, Fall Carnival, or Winter
Break programming.
Parks
Allocation
Total 2022
Allocation
First Half 2022
Expenditures
Funds Remaining
for Q3 & Q4
Community Benefits Summary
Parks Maintenance
(2 positions)
$160,000
$60,122.36
$99,877.64
*Important park maintenance tasks were accomplished to improve public safety and increase
park use by the community.
*Example of increased park use, Park Rental Income in 2022 already exceeds the 2019 level
(fields, shelters, facilities). See following table.
*For more information about Parks and Recreation, please visit https://www.tukwilawa.gov/wp-
content/u ploads/PR-Tu kwi la -PROS -Plan -March -2020-1. pdf
Park Rental Income Shows Benefit of Restored Park Maintenance Positions
Facility Rented
2019
2020
(No Rentals due to
Pandemic)
2021
First Half of 2022
(Exceeds 2019
by $1,200)
Ball field - Duwamish
See a.
$0
$480
Ball field - TCC
$1,900
$5,770
$4,550
Lee Phillips Field
$1,220
$2,060
$1,500
Lower Foster Field
See b.
$500
$750
Shelter - Crestview
$1,770
$1,500
$1,323
Shelter-Duwamish
$1,170
$1,510
$440
Shelter -Joseph Foster
$1,110
$2,610
$1,780
Shelter - Riverton
$1,150
$1,870
$1,000
Shelter - TCC
$3,340
$3,760
$3,330
Shelter -Tukwila Park
$271
$110
$0
Total Rental Income (See c.'
$13,950
$0
$19,690
$15,153
a. Ball Field — Duwamish was not rented out in 2019 (or 2020) due to poor field conditions that needed
rehabilitation.
b. Lower Foster Field was not rented out in 2019 due to being used as staging area for construction that was
taking place at the time.
c. In 2021 the flat usage fee charged to youth sports organizations throughout the area (for certain hours of
usage) was increased from $1,000 to $1,500.
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Allocations Having No Q1 or Q2 Spending:
Allocations
Total 2022
Allocation
Second Half
Spending Plans?
Summary
Business
Assistance
$185,000
No
*Department didn't use ARPA funds for programming. No future plans.
Leadership
Initiatives
$25,000
Yes
*Had Q3 expenditures and Q4 planned (to be reconciled and reported at later date).
Summer Camp
$100,000
Yes
*Had Q3 spending (to be reconciled and reported).
*Restored Teen Venture Camp after 2 year absence (camp last provided 2019).
*Expanded Preschool programming to summer to address negative impact on school
Council Chamber
Build Out
$200,000
Yes
*Had Q3 expenditures and Q4 planned (to be reconciled and reported at later date).
SeeClickFix
$0
No
*Software had 2021 renewal, so the 2022 Allocation ($25,000) was used to pay bill in 2021.
Renews again in 2023.
NEXT STEPS
Analyst continues to manage and reconcile the Second Half of 2022 expenditures and will prepare a
final 2022 reconciliation report for the Finance & Governance committee in 2023. Additional, multiple -
year comparisons will be included in the next report after Q3/Q4 data is analyzed. Staff will also prepare
ARPA records in advance of the City's 2022 State Audit and the April 2023 US Treasury ARPA required
reporting.
RECOMMENDATION
Discussion only.
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