HomeMy WebLinkAboutCSS 2022-11-28 COMPLETE AGENDA PACKETCity of Tukwila
Community Services
and Safety Committee
O Kathy Hougardy, Chair
O Mohamed Abdi
Tosh Sharp
AGENDA
Distribution:
K. Hougardy
Ni. Abdi
T. Sharp
T. McLeod
Mayor Ekberg
D. Cline
R. Bianchi
C. O'Flaherty
A. Youn
L. Humphrey
MONDAY, NOVEMBER 28, 2022 — 5:30 PM
THIS MEETING WILL BE CONDUCTED BOTH ON-SITE AT TUKWILA CITY HALL AND ALSO VIRTUALLY.
ON-SITE PRESENCE WILL BE IN THE HAZELNUT CONFERENCE ROOM
(6200 SOUTHCENTER BOULEVARD)
THE PHONE NUMBER FOR THE PUBLIC TO PARTICIPATE IN THIS
MEETING IS: 1-253-292-9750, Access Code 188813633#
Click here to: Join Microsoft Teams Meeting
For Technical Support during the meeting call: 1-206-433-7155.
Item
Recommended Action
Page
1. BUSINESS AGENDA
a. A resolution updating Fire permit fees.
a. Forward to 12/12
Pg.1
Norm Golden, Deputy Fire Chief, and
C.O.W. Meeting and
Andy Nevens, Fire Marsha/
12/12 Special Meeting
Consent Agenda.
b. A mental health professional co -responder grant
b. Forward to 11/28
Pg.25
agreement.
C.O.W. Meeting and
Eric Dreyer, Po/ice Chief
12/5 Regular Meeting.
c. An update on the CryWolf false alarm reduction
program.
c. Discussion only.
Pg.45
Eric Dreyer, Police Chief
d. An update on the Flock license plate reader cameras.
d. Discussion only.
Pg.49
Eric Lund, Deputy Police Chief
2. MISCELLANEOUS
Next Scheduled Meeting: December 12, 2022
SThe City of Tukwila strives to accommodate individuals with disabilities.
Please contact the City Clerk's Office at 206-433-1800 (TukwilaCityClerk@TukwilaWA.gov) for assistance.
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Community Services and Safety Committee
FROM: Jay Wittwer, Fire Chief
BY: Andy Nevens, Fire Marshal
CC: Mayor Ekberg
DATE: November 21, 2022 (revised)
SUBJECT: Fire Permit Fee & Fire Marshal's Office Cost Recovery
ISSUE
Council direction is needed to determine the degree of cost recovery for the Fire Marshal's
Office (FMO). Implementation of the service contract with Puget Sound Regional Fire Authority
provides an opportunity to adjust the Fire Permit Fee Schedule to be more in-line with other
agencies in our area, and to simplify the permitting process.
DISCUSSION
The Council is being asked to determine a level of cost recovery, up to the full amount, for the
Fire Marshal's Office (FMO). The level of cost recovery can then be accomplished by revenue
streams collected through the Fire Permit Fees. The Council is also being asked to adopt a new
Fire Permit Fee schedule based on simplified calculations using a percentage of the project
instead of the current flat fee system. Unlike a flat fee, the percentage system will self -adjust
with inflation and therefore not require adjustments.
The budget for the FMO is currently offset to a degree by these revenue streams. The Council
can set policy to determine the degree of cost recovery going forward. Many organizations plan
for 100% cost recovery for their FMO through their Fire Permit Fees. For example, the City of
Kent sets this policy and the RFA provides the services. As of January 1, 2023, the City of
Tukwila can utilize this same model, or adjust as determined by the Council. The City of Tukwila
will maintain responsibility to issue permits and collect these fees. The RFA will work with the
City of Tukwila to review and set fees based on Council direction.
The FMO has revenue streams that are based on fees charged for services. There are three
basic categories of Fire Permit Fees:
Fire Construction Permit (Development Review) Fees — These fees cover the Plan Reviews, and
Inspections for construction/development. An example is a new strip mall will go through plan
review and inspections to ensure compliance with the approved plans.
Operational Permit Fees — These fees cover the Inspection of a regulated practice in a business.
An example is a business that uses hazardous materials will have a certified fire inspector check
their quantities and storage of the hazardous materials.
Administrative Fees — These fees cover costs of processing mandatory reporting records, re-
inspection costs, appeal costs, and special event costs. An example is a business with a fire
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INFORMATIONAL MEMO
Page 2
sprinkler system must submit reports showing that the system is in working order. These
records are maintained by the FMO and used to find out when a system is not functioning
properly (or has not been serviced).
The Fire Permit Fee schedule was last updated in 2021. Currently the fees are a "flat fee"
system with a specific charge for a variety of services, and hourly rates based on actual costs.
The user and the FMO must accurately determine each fee that applies to their project, and
then add up the total fee. This can lead to errors and confusion.
Fire Review Fees
Construction and Development projects usually require the review of plans to see if there are
any fire code issues to be addressed. An example is to review plans to ensure proper fire
department access, availability of water, and other fire -related issues.
For Fire Review fees, the proposal is to combine the various permits and associated fees into a
simple percentage of the Building Permit fee. Currently, a typical project would require a "fire
review" of a Development Permit, Design Review, Public Works Permit, Mechanical Permit, and
Plumbing Permit. Each of these has a respective fee. The proposed method would combine all
these into a Fire Plan Review package with a fee based on a percentage of the Building Permit
fee. The percentage would include the pre -application meetings through the final inspections. A
Single -Family House review would be 42.7% and a Commercial/Multi-Family Building review
would be 58% of the fee for the corresponding Building Permit. This is the method used in both
Renton and Kent.
The complexity of a project is best captured in the Building Permit process. By using a
percentage of the Building Permit, we will capture the complexity of the project vis-a-vis Fire.
By using the current flat rate, we are exposed to committing large amounts of uncompensated
staff time to the larger projects. The flat fee will only cover the time for the most basic projects.
The percentage system will fairly estimate the staff time needed to address the issues.
Fire Permit Fees
Most new construction will require fire life safety systems such as fire sprinklers and fire
alarms. Installation of these systems will require a plan review and inspections to ensure
compliance with the applicable codes.
The current fee schedule requires a tedious counting of the number of sprinkler heads in a
system to determine the fee. For Fire Permit fees, the proposal is to charge based on the total
valuation of the project. A simple project (less than $500 valuation) would have a base fee of
$135. The fee would progress commensurate with the project's valuation. For example - $100K
project would be $5,700, and a $500K project would be $18,550. This is the method used by
progressive cities such as Renton and Kent.
Operational Permit Fees
The International Fire Code (IFC) requires a permit for certain regulated practices. Common
examples include Hazardous Materials, High Pile Storage, and Welding (of hot works). These
permits must be renewed annually and require an inspection to ensure compliance with the
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INFORMATIONAL MEMO
Page 3
codes and the safety of employees and the public. Currently, we are not able to provide these
inspections due to lack of staffing and resources. We will be implementing this program as of
January 1, 2023, as part of the contract with the RFA. These permits will remain a flat fee with a
modest proposed increase commensurate with neighboring cities. An example is the current
fee of $300 for Hazardous Materials will increase to $375.
Life Safety Inspection Fees
Commercial businesses should be regularly inspected by certified fire inspectors. This service
allows the FMO staff to work with business owners to ensure safety and compliance with
applicable codes. Currently, we are not able to provide this service due to lack of staffing and
resources. We will be implementing this program as of January 1, 2023, as part of the contract
with the RFA.
The fee for the inspection will be $75 and any business practices that require an Operational
Permit under the IFC, will be charged additional fees. This is an important inspection program
for new businesses, as it provides a connection with the FMO and chance to make sure the new
business is set up to provide safe access to exits, alarms and sprinklers are not blocked, and is in
compliance with the codes.
Revenue
Over the last three years, the Fire Permit Fees have recovered about 28-32% of the cost
(budget) of the FMO. The estimate for 2022 has a cost recovery of about 32%, so an increase of
2.5 -fold would be full cost recovery. The Council can adjust this cost recovery percentage by
adjusting the fee schedule.
Year
Budget for FMO
Costs Recovered
Percentage
Balance
2020
$ 861,363.00
$ 264,671.00
31%
$ 596,692.00
2021
$ 812,110.00
$ 227,179.00
28%
$ 584,931.00
2022
$ 821,603.00
$ 260,997.00
32%
$ 560,606.00
Overall Percentage of Fire Permit Fees as a percent of the overall budget for FMO services
FMO Budget
(2020)
FMO Budget
(2021)
FMO Budget
(*2022)
• • •
■ Fire Permit Fees
■ Unrecovered Costs
*2022 is the projected estimate.
■ Fire Permit Fees ■ Fire Permit Fees
■ Unrecovered Costs ■ Unrecovered Costs
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INFORMATIONAL MEMO
Page 4
Current Proposed Budget and the estimated additional revenues from changes in permit fees.
Options for Cost Recovery
The cost recovery balance for the FMO can be done in progressive phases. Calculating fees
using the percentage method would have the greatest impact on the fee revenue stream. The
percentage used in the calculation of Fire Review fees can be adjusted to meet the cost
recovery objectives.
The implementation of the calculation adjustments can be spread over time.
Option A
Approve the new fee schedule and calculation methods. Set the cost recovery percentage to
full cost recovery (100%) and implement as soon as possible (Q1 of 2023). Single Family Review
set at 46.7% of Building Permit fees. Multi-Family/Commercial Review set at 58% of Building
Permit Fees.
Option B
Approve the new fee schedule and calculation methods. Set the cost recovery percentage to
increase to reach full cost recovery (100%) over the next three years (2023, 2024, 2025). Single
Family Review with Building Permit fees set at 20% in 2023, 35% in 2024 and 46.7% in 2025.
Multi-Family/Commercial Review with Building Permit fees set at 20% in 2023, 40% in 2024 and
58% in 2025 of Building Permit Fees.
Option C
Keep the fees in the current form and revisit as needed to adjust the cost recovery to the
current 32% of the FMO budget.
4
Actuals
Budget
Budget
2020
2021
2022
2023
2024
Non BL Tech Fees
$ 8,802.00
$ 6,812.00
$ 9,695.00
$ 5,000.00
$ 5,000.00
Admin FMO
$ 3,602.00
$ 10,876.00
$ 17,515.00
Protective Inspections
$ 84,251.00
$ 70,170.00
$ 104,626.00
$ 185,000.00
$ 385,000.00
Planning Inspection
$ 166,966.00
$ 133,196.00
$ 124,091.00
$ 100,000.00
$ 100,000.00
Reinspection Fees
$ 1,050.00
$ 6,125.00
$ 5,070.00
$ 500.00
$ 500.00
P$ 264,671.00
ir$ 227,179.00
P$ 260,997.00
ir$ 290,500.00
P$ 490,500.00
Estimated Revenue
Option A
$ 400,000.00
$ 450,000.00
Option B
$ 150,000.00
$ 300,000.00
Option C
$ 290,500.00
$ 490,500.00
Options for Cost Recovery
The cost recovery balance for the FMO can be done in progressive phases. Calculating fees
using the percentage method would have the greatest impact on the fee revenue stream. The
percentage used in the calculation of Fire Review fees can be adjusted to meet the cost
recovery objectives.
The implementation of the calculation adjustments can be spread over time.
Option A
Approve the new fee schedule and calculation methods. Set the cost recovery percentage to
full cost recovery (100%) and implement as soon as possible (Q1 of 2023). Single Family Review
set at 46.7% of Building Permit fees. Multi-Family/Commercial Review set at 58% of Building
Permit Fees.
Option B
Approve the new fee schedule and calculation methods. Set the cost recovery percentage to
increase to reach full cost recovery (100%) over the next three years (2023, 2024, 2025). Single
Family Review with Building Permit fees set at 20% in 2023, 35% in 2024 and 46.7% in 2025.
Multi-Family/Commercial Review with Building Permit fees set at 20% in 2023, 40% in 2024 and
58% in 2025 of Building Permit Fees.
Option C
Keep the fees in the current form and revisit as needed to adjust the cost recovery to the
current 32% of the FMO budget.
4
INFORMATIONAL MEMO
Page 5
FINANCIAL IMPACT
The cost recovery objective set by the Council will control the potential financial impacts of any
fee adjustments. The calculation method will not have a financial impact as the percentages can
be adjusted to any level including matching the current level.
RECOMMENDATION
The CSS Committee is being asked to review the proposed fee schedule, determine the cost
recovery objective, and forward a recommendation to the December 12, 2022, Committee of
the Whole (COW) meeting. Upon approval from the COW, move to the subsequent Special
meeting that night for approval.
ATTACHMENTS
A. Fee Comparison Matrix
B. 2023 Fire Permit Fee Handout
C. 10/11/2022 Informational Memorandum
D. Resolution
5
6
Attachment A - Fee Comparison Matrix
Permit number / project
type
Project Valuation
Tukwila Bldg
Permit Fee
Construction Permit Type D
D20-0138 Commercial
New tilt -up
$39,419,142
$188,258
D21-0019 New single-
family Residence
$402,615
$4,231
D22-0004 Tenant
Improvement, SC Mall
$145,000
$1,961
v
Costs based on current or newly adopted fee schedules
2023 Renton Fire
Permit Fees
2022 Seatac Fire
Permit Fees
2021 Tukwila Fire
Permit Fees (current)
2022 Kent Fire
Permit Fees
2023 Tukwila Fire
Permit Fees
(proposed)
$109,190
(58% of bldg.
permit)
$1,807
(42.7% of bldg.
permit)
$1,137
(58% of bldg.
permit)
$59,319
(20% of plan
review, calc.
from table based
on project value)
$0
No Charge
$400
Flat fee
$109,190
(58% of bldg.
permit)
$794
(20% of plan
review, calc.
from table based
on project value)
$0
No Charge
$150
Flat fee
$1,807
(42.7% of bldg.
permit)
$408
(20% of plan
review, calc.
from table based
on project value)
$0
No charge
$400
Flat fee
$1,137
(58% of bldg.
permit)
2023 Tukwila Fire
Permit Fees
(proposed)
$109,190
(58% of bldg.
permit)
$1,807
(42.7% of bldg.
permit)
$1,137
(58% of bldg.
permit)
00
Fire Permit Type F
F21-0160 New sprinkler
system for new tilt up
$403,875
N/A
F20-0029 New sprinkler
system for Midrise apts.
$508,832
N/A
F21-0061 New UL 300
Kitchen hood
$7,000
N/A
F20-0164 New ERRCS
for mid rise
$21,508
N/A
Incudes CPI -W
$25,562
($15,492 permit +
$10,070 review)
Cost per % of value
$31,053
($18,820 permit +
$12,233 review)
Cost per % of value
$1,320
($800 permit + $520
review)
Cost per % of value
$3,300
($2,000 permit +
$1,300 review)
Cost per % of value
$4,775
($3,979 review +
$796 permit)
Cost per % of
value
$7,695
($4664 permit +
$3031 review)
Cost per % of
value
$17,450
(Permit, review &
insp)
Cost per device
$23,380
($14,170
permit +
$9,210review)
Cost per % of
value
$5,719
($4766 review +
$953 permit)
Cost per % of
value
$9,349
($5666 permit +
$3683 review)
Cost per % of
value
$7,536
(permit, review &
Insp)
Cost per device
$28,466
($17,250
permit +
$11,212 review
Cost per % of
value
$380
($305 review +
$75 permit)
Cost per % of
value
$426
($258 permit +
$168 review)
Cost per % of
value
$521
($371 review + $150
insp)
Cost per device
$1,206
($731 permit +
$475 Review)
Cost per % of
value
$628
($523 review +
$105 permit)
Cost per % of
value
$1,012
($613 permit +
$399 review)
Cost per % of
value
$300
($150 review + $150
insp)
Flat fee
$3,024
($1,833 permit
+ $1,191
review
Cost per % of
value
Incudes CPI -W
$25,562
($15,492 permit +
$10,070 review)
Cost per % of value
$31,053
($18,820 permit +
$12,233 review)
Cost per % of value
$1,320
($800 permit + $520
review)
Cost per % of value
$3,300
($2,000 permit +
$1,300 review)
Cost per % of value
Fire Permit Type F (continued)
F22-0020 New 13D $6,750
sprinkler system for SFR
N/A
F21-0066 New Fire
Alarm for 2 story com
building
$12,026
N/A
(D
$376
($301 review +
$75 permit)
Cost per % of
value
$425
$500
$1,206
($258 permit + ($300 insp + $200 ($731 permit +
$167 review) review) $475 review)
Cost per % of
value
Flat fee
Cost per % of
value
$456
($380 review +
$76 permit)
$660
($400 permit +
$260 review)
$721
($323 insp + $398
review)
$1,934
($1,172 permit
+ $762 review)
Incudes CPI -W
$1,320
($800 permit + $520
review)
Cost per % of value
$2,112
($1,280 permit +
$832 review)
10
2023 TUKWILA FIRE PERMIT SCHEDULE
FIRE CONSTRUCTION
PERMITS
Note: All fees will receive an annual inflater equal
to CPI -W
Development Review
Fee
Fire Plan Review
65% of Fire Permit Fee
Fire Permit
See Table Below (based on valuation of Labor and Materials)
Single Family Review
o
42.7/0 of Building Permit Fee
Commercial Review
58% of the Building Permit Fee
Fireworks (pyrotechnic) -
Sales or Display Permit
$350 per event and/or stand. Additional Fire Department
Standby costs may be required — determined by Fire Marshal.
FD standby will be charged at $150 per hour
Tank — Removal, abandonment, or
installation permit
$400 per tank
Total Valuation
$1.00 to $500.00
Fire Permit Fee Calculator
$135.00
$501.00 to $2,000.00
$135.00 for the first $500.00 plus $18.00 for each additional $100.00
or fraction thereof, to and including $2,000.00.
$2,001.00 to $25,000.00
$400.00 for the first $2,000.00 plus $80.00 for each additional
$1,000.00 or fraction thereof, to and including $25,000.00.
$25,001.00 to $50,000.00
$2,250.00 for the first $25,000.00 plus $60.00 for each additional
$1,000.00 or fraction thereof, to and including $50,000.00.
$50,001.00 to $100,000.00
$3,700.00 for the first $50,000.00 plus $40.00 for each additional
$1,000.00 or fraction thereof, to and including $100,000.00.
$100,001.00 to $500,000.00
$5,700.00 for the first $100,000.00 plus $32.00 for each additional
$1,000.00 or fraction thereof, to and including $500,000.00.
$500,001.00 to $1,000,000.00
$18,550.00 for the first $500,000.00 plus $30.00 for each additional
$1,000.00 or fraction thereof, to and including $1,000,000.00.
$1,000,001.00 and up
$33,825.00
11
OTHER FIRE SERVICES
After -Hours Expedited Fire Plan Review
$550.00
After -Hours Expedited Fire Inspection
$550.00
Fire Review -- Alternative Materials and Methods: Residential
$275.00
Fire Review -- Alternative Materials and Methods: Commercial
$550.00
Other Reviews - resubmittals, changes, deferred submittals,
additions, or revisions to plans. Fees will be assessed after first
re -submittal
$225.00 per
hour, one-hour
minimum.
LIFE SAFETY INSPECTIONS AND OPERATIONAL PERMITS
Operational Fire Permits Regulated by the International
Fire Code:
• High Pile Storage
• Flammable and Combustible Liquids
• Hazardous Materials
$375.00 each
All other Operational Fire Permits regulated by the
International Fire Code, and as amended in
TMC Chapter 16.16, that do not have a separate listing
in the fee schedule
$200.00 each
"Mobile" Operational Fire Permits
$200.00 per vehicle if
inspected in Tukwila.
$100.00 per vehicle if
inspected by another
fire agency.
Limited Use Operational Permits
$200.00
New Business Life Safety Inspection
$75.00 + Applicable
Operational Permit Fees
Annual Life Safety Inspection
$75.00 + Applicable
Operational Permit Fees
12
ADMINISTRATIVE FEES
$15.00 per system
Fire Protection System Confidence Testing Compliance
Services — Per system fee collected by BRYCER "TCE" on
behalf of the Tukwila Fire Marshal's Office
Starting work before a permit issuance shall be subject to an investigation fee
equal to 100% of applicable permit fees.
A 5% Technology Fee will be added to all Fire fees unless the
Technology Fee is already being charged by another City department.
A 3% processing fee will be added if payment is made by credit card for Fire fees.
Recovery of Hazardous Incident Response Costs
TMC Chapter 6.14
Minimum fee for incident
response costs =
$275.00, plus any
"extraordinary costs" as
defined per TMC
Chapter 6.14.
REINSPECTION FEES:
For Construction Permits, Operational Permits, life safety
inspections or spot inspections.
TMC 16.16.040
TMC 16.40.130
TMC 16.42.110
TMC 16.46.150
TMC 16.48.150
$200.00 per
re-inspection
APPEAL FEE
TMC 16.16.090
TMC 16.40.170
TMC 16.42.150
TMC 16.46.170
TMC 16.48.170
$550.00
Special Event Permit
TMC Section 16.16.030
$450.00, plus any
applicable Limited Use
Operational Fire Permits
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14
W
i City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Community Services and Safety Committee
FROM: Jay Wittwer, Fire Chief
BY: Andy Nevens, Fire Marshal
CC: Mayor Ekberg
DATE: October 11, 2022
SUBJECT: Fire Permit Fee Updates
ISSUE
The Tukwila Fire Permit Fee Schedule needs to be adjusted to better recover costs of the
provided services, align with neighboring agency's fees, and simplify the permit process.
DISCUSSION
The recommendation is to increase our fees using a percentage -based formula, and streamline
the permitting process to improve the customer experience. Currently, we use a flat fee system
that fails to properly recover actual costs, and is difficult for the applicants to understand.
The Puget Sound Regional Fire Authority (RFA) has been contracted to provide fire services,
including Fire Marshal services, on January 1, 2023. The RFA already is the service provided for
Covington, Kent, Maple Valley, and SeaTac. The recommendation is to mirror the fee schedule
process use in the City of Kent.
The Tukwila Fire Permit Fee Schedule was last updated in early 2021. Although the fees were
increased, the process for calculating them remained the same. Currently, fire reviews for
development permits (D permits) are added using a flat rate of $400 for commercial or $150 for
residential. Fire permits (F permits) are calculated using a flat rate for review and inspection
plus additional costs per device. This is in contrast with neighboring jurisdictions (Renton,
Seatac, and Kent) who each charge fire review and inspection fees based on a percentage of the
project's value.
It is worth nothing that calculating fire reviews for development permits vary between the
jurisdictions. Both Renton and Kent charge a percentage of the project and Seatac does not
charge at all. Tukwila has been charging a flat rate for all types regardless of size and
complexity, and we have dropped well below the norm.
By changing our process to a percentage -based calculator, it will align us with our neighbors
and produce consistency. Fire fees would be easier to estimate and apply to each project. The
percentage -based approach would also simplify the fee schedule. Separate fire fees for Public
15
16
INFORMATIONAL MEMO
Page 2
Works, mechanical, SEPA, land use, short plat, and boundary line reviews could be eliminated
and considered part of the percentage charged for all development permits.
The chart below shows actual fees collected in 2021 using the current fee schedule compared
to proposed fees using a percentage -based formula. The percentages used match the City of
Kent fees for D permits (commercial fire reviews at 58% of the building permit and single-family
home fire reviews at 42.7% of the building permit). Fire permits (F permits) are calculated using
a fire permit fee valuation table and the fire plan review fee would be 65% of that permit — as
shown in the "proposed" column below.
2021 Fire Fee Comparision Summary
Actual Fees
Collected
Proposed
Difference
Development Permit fees on
y
D permit fire review
$ 35,580
$ 231,466
$ 195,886
M & PW permit fire review
$ 9,900
$ (9,900)
L, & E permit fire review
$ 3,100
$ (3,100)
Fire Permit fees only
F Permits
$ 126,232
$ 326,995
$ 200,763
Totals
$ 174,812
$ 558,461
$ 383,649
FINANCIAL IMPACT
Revenues brought in from fire permits and fire reviews would significantly increase. Using the
2021 data (about $175K in fees collected), the increase in collected fees would be
approximately $384K, for a total amount of about $558K. This amount to an increase of over
200%.
RECOMMENDATION
The CSS Committee is being asked to approve the proposed fee schedule, forward to the
November 14, 2022 Committee of the Whole meeting and the Consent Agenda at the
subsequent November 21, 2022 Regular Meeting.
ATTACHMENTS
A. Fee Comparison Matrix
B. 2023 Fire Permit Fee Handout
https://tukwilawa.sharepoint.com/sites/mayorsoffice/cc/Council Agenda Items/Fire/10.24.22 CSS/a.FIRE Fee Resolution Info Memo (final draft) (npg).docx
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF TUKWILA, WASHINGTON, REPEALING
RESOLUTION NO. 2018 AND ADOPTING A
REVISED FIRE DEPARTMENT FEE SCHEDULE.
WHEREAS, the City has analyzed current Fire Department fees for various services
provided including, but not limited to, permits, plan review and re -inspections; and
WHEREAS, the City Council wishes to recover a portion of the City's costs for
processing of permit applications, plan reviews, re -inspections, and other services
provided by the Fire Department; and
WHEREAS, the Fire Department Fee Schedule needs to be updated to align with
fees charged by neighboring agencies and streamline the permitting process;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Repealer. Resolution No. 2018 is hereby repealed.
Section 2. Fire Department Fee Schedule. Fire Department fees will be charged
according to the following schedule, which shall supersede any previously adopted fire
permit fee, plan review fee or re -inspection fee.
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FIREDC D ASRT MEN
FEE SCHEDULE
FIRE CONSTRUCTION PERMITS
Note: All fees will receive an annual inflater equal to Seattle -Tacoma -Bellevue CPI -W
International Firc Code
$500 each
Construction Permits:
• Flammable Combustible
and
Liquids
• Hazardous Materials
All other Fire Construction
$300 each
Permits regulatcd by the
that do have listing
not a separate
in the fee schedule.
Smoke Control System Plan
$7508
Review
Mid rise Smoke Control System
$500.00
Inspection
High rise Smoke Control System
$900.00
Inspection
Fire Permit Plan Review
$300.00
Resubmittal
Emergency Responder Radio
$400.00
(ERRCS) Construction Permit
Development Review
Fee
Fire Plan Review
65% of Fire Permit Fee
Fire Permit
See Total Valuation Table (below)
Single Family Review
42.7% of Building Permit Fee
Commercial Review
58% of Building Permit Fee
Pyrotechnic / Fireworks (pyrotechnic) —
$300.00 $350.00 per event and/or stand.
Sales or Display Limited Use Operational
Additional Fire Department standby costs may be required
Permit
determined by Fire Marshal.type and location + Firo
Department standby cost
{if required}
Fire Department standby will be charged at $150.00 per
hour.
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Tank_=Removal or Abandonment
Installation Permit
$300-$400.00 per tank
Fire Access and Infrastructure
$500=00
Construction Permit
Total Valuation
Permit Fee Calculator
$1.00 to $500.00
$135.00
$501.00 to $2,000.00
$135.00 for the first $500.00, plus $18.00 for each
additional $100.00, or fraction thereof, to and including
$2,000.00.
$2,001.00 to $25,000.00
$400.00 for the first $2,000.00, plus $80.00 for each
additional $1,000.00, or fraction thereof, to and including
$25,000.00.
$25,001.00 to $50,000.00
$_2,250.00 for the first $25,000.00, plus $60.00 for each
additional $1 000.00, or fraction thereof, to and including
$50,000.00.
$50,001.00 to $100,000.00
$3,700.00 for the first $50,000.00, plus $40.00 for each
additional $1,000.00, or fraction thereof, to and including
$100,000.00.
$100,001.00 to $500,000.00
$5,700.00 for the first $100,000.00, plus $32.00 for each
additional $1,000.00, or fraction thereof, to and including
$500,000.00.
$500,001.00 to $1,000,000.00
$18,550.00 for the first $500,000.00, plus $30.00 for each
additional $1,000.00, or fraction thereof, to and including
$1,000,000.00.
$1,000,001.00 and up
$33,825.00
FIRE ALARM SYSTEM FEES
Nuof
Devices
Pian Review
dee
{Per
Device)
Review
Ins n
dee
{Per Device) Inspection
1 to 10
$300.00
$2,25
$150.00
$1.00
11 to 25
$300.00
$0,75
$250.00
$1.00
26 to 100
$350.00
$1.00
$275.00
$1.00
101 to 500
$400.00
S-1-1-0
$500.00
$1.50
501 or Moro
$500.00
$0.85
$1,100.00
$1.00
Number -of
Heads
Plan Review
Fee
{Per Head)
Review
Inspection
dee
{Per Head)
Inspection
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1 to 10
$300.00
$2.50
$175.00
$1.50
11 to 25
$350.00
$2.50
$200.00
$1.50
26 to 50
$350.00
$2.30
$225.00
$1.50
51 to 100
$350.00
$2,25
$300.00
$1.50
101 to 1,000
$350.00
$1-00
$500.00
$1.30
1,001 or Moro
$/100.00
$2,25
$750.00
$1.00
Additional
Systems
view
Fee
Inspeotion
ee
Per Riser
$100.00
$100.00
Per Fire Pump
$150.00
$300.00
13D SPRINKLER SYSTEM FEES
Number -of
Heads
Plan Review
Fee
{Per Head)
Review
Inspection
Fee
{Per Head)
Inspection
1 to 10
$150.00
N/A
$200.00
N/A
11 to 25
$175.00
N/A
$250.00
N/A
26 More
$200.00
N/A
$300.00
N/A
or
COMMERCIAL
- . . , ., I/ 1 , •■
KITCHEN FIRE PROTECTION SYSTEMS
Plan
Review Fee
{Per
Device)
Review
inspection
Fee
$350.00
$1.00
$150.00
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OTHER FIRE SERVICES
After -Hours Expedited Fire Plan Review
$500.00 $550.00
After -Hours Expedited Fire Inspection
$500.00 $550.00
Fire Review -- Alternative Materials and Methods: Residential
$250.00 $275.00
Fire Review -- Alternative Materials and Methods: Commercial
$500.00 $550.00
Other Review — Resubmittals, Changes, Deferred Submittals,
$225.00 per hour
Additions, or Revisions to Plans. Fees will be assessed after first re-
(one-hour minimum)
submittal.
DEVELOPMENT, PUBLIC WORKS, MECHANICAL
AND LAND USE PERMITS REVIEWED BY FIRE
Boundary Line Adjustment: Residential
$100.00
Boundary Line Adjustment: Commercial
$400.00
Lot Consolidation: Residential
$100.00
Lot Consolidation: Commercial
$'100.00
Short Plat Fire Review
$200.00
Subdivision Fire Review
$500.00
SEPA Fire Review
$100.00
Design Fire Review
$100.00
Development Fire Review: Residential
$150.00
Development Fire Review: Commercial
$'100.00
Public Works Fire Review: Residential
$150.00
Public Works Fire Review: Commercial
$300.00
Mechanical Fire Review: Residential
$150.00
Mechanical Fire Review: Commercial
$300.00
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LIFE SAFETY INSPECTIONS AND OPERATIONAL PERMITS
Operational Fire Permits regulated by the International Fire Code:
• High Pile Storage
• Flammable and Combustible Liquids
• Hazardous Materials
$300.00 each
All other Operational Fire Permits regulated by the International Fire
Code, and as amended in TMC Chapter 16.16, that do not have a
separate listing in the fee schedule
$175.00 $200.00 each
"Mobile" Operational Fire Permits
$-1-7-5-$200.00AA-$200.00 per vehicle
if inspected in Tukwila.
$75-90-$100.00 per vehicle if
inspected by another
fire agency.
Limited Use Operational Permits
$175.00 $200.00
New Business Life Safety Inspection
$50.00 $75.00 + Applicable
Operational Permit Fees
Annual Life Safety Inspection
$50.00 $75.00 + Applicable
Operational Permit Fees
ADMINISTRATIVE FEES
Fire Protection System Confidence Testing Compliance Services —
Per system fee collected by BRYCER "TCE" on behalf of the Tukwila
Fire Marshal's Office
$15.00 per system
Starting work before a permit issuance shall be subject to an investigation fee
equal to 100% of applicable permit fees.
A 5% Technology Fee will be added to all Fire fees unless the
Technology Fee is already being charged by another City department.
A 3% processing fee will be added if payment is made by credit card for Fire fees.
Recovery of Hazardous Incident Response Costs
TMC Chapter 6.14
Minimum fee for incident
= $250.04
response costs
$275.00, plus any
"extraordinary costs" as
defined per TMC Chapter
6.14.
REINSPECTION FEES:
For Construction Permits, Operational Permits, life safety inspections
or spot inspections.
TMC 16.16.040TMC 16.16.050
$90-$200.00 per
re -inspection
TMC 16.40.130
TMC 16.42.110
TMC 16.46.150
TMC 16.48.150
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APPEAL FEE
TMC 16.16.090TMC 16.16.040
$50009$550.00
TMC 16.40.170
TMC 16.42.150
TMC 16.46.170
TMC 16.48.170
Special Event Permit
TMC Section 16.16.030
$'100.00$450.00, plus any
applicable Limited Use
Operational Fire Permits
Section 3. Effective Date. This resolution and the fee schedule contained herein
shall be effective February 1, 2023.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk Thomas McLeod, Council President
APPROVED AS TO FORM BY:
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Office of the City Attorney
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City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Community Services & Safety Committee
FROM: Eric Dreyer, Chief of Police
BY: Jake Berry, Public Safety Budget Analyst
CC: Mayor Ekberg
DATE: November 21St 2022
SUBJECT: Grant to Provide Additional MHP Co -Responder Services
ISSUE
The Tukwila Police Department has been awarded a grant through the Association of
Washington Cities that provides funding for an additional Mental Health Professional (MHP) to
respond in -field to help those in crisis and/or experiencing traumatic events.
BACKGROUND
The Tukwila Police Department's MHP pilot program has been serving the community for
several months, responding to provide help in -field as well as offering coaching and advice to
officers. However, our region continues to experience a crush of community members finding
themselves in need of services beyond what one MHP can provide.
DISCUSSION
The Association of Washington Cities, in partnership with the Washington Healthcare Authority
and funded by the Washington State budget, is administering this no -match grant with the
explicit purpose of funding city police departments to create new programs that address the
rising levels of mental crisis in Washington state. The grant, as awarded, will provide funding
that allows Tukwila to contract with Sound Mental Health for a second MHP whose efforts will
augment our current MHP.
The grant funds can be used starting December 1st 2022 and the grant period ends June 30th
2023. At that time, the Police Department will consider the impact of the second MHP Co -
Responder and, if appropriate, consider the next steps required to continue the second MHP.
Per the AWC, they cannot guarantee that the state will provide funding for this program after
June 30th 2023 but they do expect to pursue it.
FINANCIAL IMPACT
The total grant award for the seven-month period is $92,083. There is no matching requirement
and the Police Department does not expect to expend funds beyond the granted amount with
the exception of unforeseen incidentals.
RECOMMENDATION
The Committee is being asked to review the attached grant agreement and forward a
recommendation to the November 28th 2022 Committee of the Whole meeting and subsequent
December 5th 2022 Regular Meeting.
ATTACHMENTS
Association of Washington Cities Alternative Response Grant Agreement (as reviewed and
approved by Tukwila's City Attorney
25
26
Alternative Response Team Grant Grantee Funding Agreement
Association of Washington Cities
Grant ("Grant") with
City of Tukwila
through
The Alternative Response Team Grant.
A program funded under Senate Bill 5693, Section 215§103a
For
Jurisdiction Name
City of Tukwila
Program
Description
Co -Responder Program
Start date:
December 1, 2022
End date: June 30, 2023
27
28
FACE SHEET
Grant Number: ART22-13
Association of Washington Cities (AWC)
Alternative Response Team Grant (ARTG)
Senate Bill 5693, Section 215§103a went into effect on July 1, 2022. The purpose of this grant is to assist
cities with the documented costs to create co -responder programs within different alternative diversion models
including law enforcement assisted diversion programs, community assistance referral and education
programs, and as part of mobile crisis teams. AWC has determined that entering into a Contract with City of
Tukwila will meet the goals of these funds.
1. Grantee
2. Grantee Doing Business As (optional)
3. Grantee Representative
4. AWC Representative
Jacob Ewing 1076 Franklin Street SE
Special Projects Coordinator Olympia, WA
(360) 753-4137 98501
jacobe@awcnet.org
5. Grant Amount
$92,083
6. Start Date
December 1, 2022
7. End Date
June 30, 2023
8. Tax ID #
9. Grant Purpose
Establish an alternative response team program as described in Attachment A.
AWC and the Grantee, as defined above, acknowledge and accept the terms of this Grant and attachments and have
executed this Grant on the date below to start as of the date and year referenced above. The rights and obligations of
both parties to this Grant are governed by this Grant and the following other documents incorporated by reference:
Grantee General Terms and Conditions including Attachment "A" — Scope of Work; Attachment "B" — Project Costs
Worksheet; Attachment "C" — Grantee Data Collection; Attachment (D) — Grantee Agent(s).
FOR GRANTEE
FOR Association of Washington Cities
Date
Date
Last revision 11/23/2021
�9
Alternative Response Team Grant Grantee Funding Agreement
1. SUBCONTRACT MANAGEMENT
The Representative for each of the parties shall be responsible for and shall be the Grant contact person for
all communications and billings regarding the performance of this Grant.
The Representative for AWC and their contact information are identified on the Face Sheet of this Grant.
The Representative for the Grantee and their contact information are identified on the Face Sheet of this
Grant.
2. TERM
The initial term of the Contract shall be December 1, 2022, and continue through June 30, 2023, unless
terminated sooner as provided herein. The term of the contract may be extended by an amendment signed
by both parties.
3. PAYMENT
AWC shall pay an amount not to exceed $92,083.00 for the performance of all things necessary for or
incidental to the performance of work as set forth in the ARTG Application and described in Attachment A.
Grantee's compensation for services rendered shall be based on the completion of duties as outlined in the
ARTG application, in Attachment A, in accordance with the following sections.
4. BILLING PROCEDURES AND PAYMENT
AWC will reimburse Grantee upon acceptance of services provided and receipt of properly completed
invoices, which shall be submitted to the Representative for AWC not more often than monthly. Grantee will
use the invoice form provided by AWC to request reimbursement.
The invoices shall describe and document, to AWC's satisfaction, a description of the work performed, the
progress of the project, and fees. The invoice shall include the Grant Number ART22-13. A receipt must
accompany any single expenses in the amount of $50.00 or more in order to receive reimbursement.
If errors are found in the submitted invoice or supporting documents, AWC will notify the Grantee to make
corrections in a timely manner, resubmit the invoice and/or supporting documentation as requested, and
notify AWC.
Payment shall be considered timely if made by AWC within thirty (30) calendar days after receipt of properly
completed invoices. Payment shall be sent to the address designated by the Grantee.
AWC may, in its sole discretion, terminate the Grant or withhold payments claimed by the Grantee for
services rendered if the Grantee fails to satisfactorily comply with any term or condition of this Grant.
No payments in advance or in anticipation of services or supplies to be provided under this Grant shall be
made by AWC.
Duplication of Billed Costs
The Grantee shall not bill AWC for services performed under this Grant, and AWC shall not pay the Grantee,
if the Grantee is entitled to payment or has been or will be paid by any other source, including grants, for that
service. This does not include fees charged for summer recreation programs.
Disallowed Costs
The Grantee is responsible for any audit exceptions or disallowed costs incurred by its own organization or
that of its Grantees.
Final Reimbursement and Reporting Deadline
When the project is completed the Grantee must submit a final report and supporting documents needed to
close out the project no later than June 30, 2023.
AWC shall withhold 10 percent (10%) from each payment until acceptance by AWC of the final reporting from
the Grantee has been submitted and verified.
30
Alternative Response Team Grant Grantee Funding Agreement
Upon expiration of the Contract, any claims for payment for costs due and payable under this Contract that
are incurred prior to the expiration date must be submitted by the Contractor to AWC within thirty (30)
calendar days after the Contract expiration date. AWC is under no obligation to pay any claims that are
submitted thirty-one (31) or more calendar days after the Contract expiration date ("Belated Claims"). AWC
will pay Belated Claims at its sole discretion, and any such potential payment is contingent upon the
availability of funds.
5. GRANTEE DATA COLLECTION/REPORTING REQUIREMENTS
Grantee will submit reports, in a form and format to be provided by AWC (See Attachment C). Data must be
provided to AWC along with final billing.
6. AGENTS
Agent(s) in this contract refers to any third -party entity and its employees that the Grantee has subcontracted
with to provide services funded through this agreement. The Grantee is responsible for ensuring that any
agent complies with the provision herein.
Any of the Grantee's agent(s) that will provide services under this contract must be listed in Attachment D —
Grantee Agent(s) and must provide proof of insurance per Section 6 of this document.
7. INSURANCE
a. Workers' Compensation Coverage. The Grantee shall at all times comply with all applicable workers'
compensation, occupational disease, and occupational health and safety laws, statutes, and regulations
to the fullest extent applicable. This requirement includes the purchase of industrial insurance coverage
for the Grantee's employees, as may now hereafter be required of an "employer" as defined in Title 51
RCW. Such workers' compensation and occupational disease requirements shall include coverage for
all employees of the Grantee, and for all employees of any subcontract retained by the Grantee, suffering
bodily injury (including death) by accident or disease, which arises out of or in connection with the
performance of this Grant. Satisfaction of these requirements shall include, but shall not be limited to:
i. Full participation in any required governmental occupational injury and/or disease
insurance program, to the extent participation in such a program is mandatory in any
jurisdiction;
ii. Purchase workers' compensation and occupational disease insurance benefits to
employees in full compliance with all applicable laws, statutes, and regulations, but only
to the extent such coverage is not provided under mandatory governmental program in "a"
above, and/or;
iii. Maintenance of a legally permitted and governmentally approved program of self-
insurance for workers' compensation and occupational disease.
Except to the extent prohibited by law, the program of the Grantee's compliance with workers'
compensation and occupational disease laws, statutes, and regulations in 1), 2), and 3) above shall
provide for a full waiver of rights of subrogation against AWC, its directors, officers, and employees.
If the Grantee, or any agent retained by the Grantee, fails to effect and maintain a program of compliance
with applicable workers' compensation and occupational disease laws, statutes, and regulations and
AWC incurs fines or is required by law to provide benefits to such employees, to obtain coverage for such
employees, the Contractor will indemnify AWC for such fines, payment of benefits to Grantee or Grantee
employees or their heirs or legal representatives, and/or the cost of effecting coverage on behalf of such
employees. Any amount owed AWC by the Grantee pursuant to the indemnity may be deducted from
any payments owed by AWC to the Grantee for the performance of this Grant.
31
Alternative Response Team Grant Grantee Funding Agreement
b. Automobile Insurance. In the event that services delivered pursuant to this Grant involve the use of
vehicles, owned or operated by the Grantee, automobile liability insurance shall be required. The
minimum limit for automobile liability is:
$1,000,000 per accident, using a Combined Single Limit for bodily injury and property damage.
c. Business Automobile Insurance. In the event that services performed under this Grant involve the use
of vehicles or the transportation of clients, automobile liability insurance shall be required. If Grantee -
owned personal vehicles are used, a Business Automobile policy covering a minimum Code 2 "owned
autos only" must be secured. If the Grantee's employees' vehicles are used, the Grantee must also
include under the Business Automobile policy Code 9, coverage for "non -owned autos." The minimum
limits for automobile liability is:
$1,000,000 per accident, using a Combined Single Limit for bodily injury and property damage.
d. Public Liability Insurance (General Liability). The Grantee shall at all times during the term of this
Grant, at its cost and expense, carry and maintain general public liability insurance, including contractual
liability, against claims for bodily injury, personal injury, death, or property damage occurring or arising
out of services provided under this Grant. This insurance shall cover such claims as may be caused by
any act, omission, or negligence of the Grantee or its officers, agents, representatives, assigns or
servants. The limits of liability insurance, which may be increased from time to time as deemed necessary
by AWC, with the approval of the Grantee (which shall not be unreasonably withheld), shall not be less
than as follows:
Each Occurrence
Products -Completed Operations Limit
Personal and Advertising Injury Limit
Fire Damage Limit (any one fire)
$1,000,000
$2,000,000
$1,000,000
$ 50,000
e. Local Governments that Participate in a Self -Insurance Program.
Alternatively, Grantees may maintain a program of self-insurance or participate in a property/liability
pool with adequate limits to comply with the Grant insurance requirements or as is customary to the
contractor or Grantee's business, operations/industry, and the performance of its respective obligations
under this Grant.
f. Additional Insured. The Association of Washington Cities, shall be specifically named as an additional
insured on all policies, including Public Liability and Business Automobile, except for liability insurance
on privately -owned vehicles, and all policies shall be primary to any other valid and collectible insurance.
AWC may waive the requirement to be specially named as an additional insured on policies, including
Public Liability and Business Automobile, provided that the Grantee provides: (1) a description of its self-
insurance program, and (2) a certificate and/or letter of coverage that outlines coverage limits and
deductibles. All self-insured risk management programs or self-insured/liability pools must comply with
RCW 48.62, the requirements of the Office of Risk Management and Local Government Self Insurance
Program, the Washington State Auditor's reporting requirements and all related federal and state
regulations. Grantees participating in a joint risk pool shall maintain sufficient documentation to support
the aggregate claim liability information reported on the balance sheet. AWC, its agents, and employees
need not be named as additional insured under a self-insured property/liability pool, if the pool is
prohibited from naming third parties as additional insured.
32
g.
Alternative Response Team Grant Grantee Funding Agreement
Proof of Insurance. Certificates and or evidence satisfactory to the AWC confirming the existence,
terms and conditions of all insurance required above shall be delivered to AWC within five (5) days of the
Grantee's receipt of Authorization to Proceed.
h. General Insurance Requirements. Grantee shall, at all times during the term of the Grant and at its
cost and expense, buy and maintain insurance of the types and amounts listed above. Failure to buy
and maintain the required insurance may result in the termination of the Grant at AWC's option. By
requiring insurance herein, AWC does not represent that coverage and limits will be adequate to protect
Grantee and such coverage and limits shall not limit Grantee's liability under the indemnities and
reimbursements granted to AWC in this Grant.
Grantee shall include all agents of the Grantee as insureds under all required insurance policies, or shall
furnish proof of insurance and endorsements for each agent. Agent(s) must comply fully with all
insurance requirements stated herein. Failure of agent(s) to comply with insurance requirements does
not limit Grantee's liability or responsibility.
7. ORDER OF PRECEDENCE
In the event of an inconsistency in this Contract, the inconsistency shall be resolved by giving precedence in
the following order:
• Applicable federal and state of Washington statutes and regulations
• Grant and Grantee General Terms and Conditions
• Attachment A — ARTG Application & Scope of Work
• Attachment B — Budget and Project Costs Worksheet
• Attachment C — Grantee Reporting Requirements
• Attachment D — Grantee Agent(s)
33
Alternative Response Team Grant Grantee Funding Agreement
GRANTEE GENERAL TERMS AND CONDITIONS
1. Access to Data. In compliance with Chapter 39.26 RCW, the Grantee shall provide access to data
generated under this Grant to AWC, and to the extent necessary to comply with RCW 39.26, the Joint
Legislative Audit and Review Committee, and the State Auditor at no additional cost. This includes access
to all information that supports the findings, conclusions, and recommendations of the Grantee's reports,
including computer models and methodology for those models.
2. Alterations and Amendments. This Grant may be amended only by mutual agreement of the parties in
writing. Such amendments shall not be binding unless they are in writing and signed by personnel authorized
to bind each of the parties.
3. Americans with Disabilities Act (ADA) of 1990, Public Law 101-336, also referred to as the "ADA" 28
CFR Part 35. In relation to this Grant, the Grantee must comply with the ADA, which provides comprehensive
civil rights protection to individuals with disabilities in the areas of employment, public accommodations, state
and local government services, and telecommunications.
4. Assignment. Neither this Grant, nor any claim arising under this Grant, shall be transferred or assigned by
the Grantee without prior written consent of AWC.
5. Assurances. AWC and the Grantee agree that all activity pursuant to this Grant will be in accordance with
all applicable current federal, state and local laws, rules and regulations.
6. Attorney's Fees. In the event of litigation or other action brought to enforce contract terms, each party
agrees to bear its own attorney's fees and costs.
7. Budget Revisions. Any monetary amount budgeted by the terms of this Grant for various activities and line
item objects of expenditure, as outlined in Attachment B — Budget and Project Costs Worksheet, may be
revised without prior written approval of AWC, so long as the revision is no more than ten percent (10%) of
the original line item amount and the increase in an amount is offset by a decrease in one or more other
amounts equal to or greater than the increase. All other budget revisions exceeding ten percent (10%) shall
only be made with the prior written approval of AWC. Grantee will use the funding change request form
provided by AWC to request these budget revisions.
8. Certification Regarding Wage Violations. The Grantee certifies that within three (3) years prior to the date
of execution of this Grant, Grantee has not been determined by a final and binding citation and notice of
assessment issued by the Washington Department of Labor and Industries or through a civil judgment
entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082,
any provision of RCW chapters 49.46, 49.48, or 49.52.
The Grantee further certifies that it will remain in compliance with these requirements during the term of this
Grant. Grantee will immediately notify AWC of any finding of a willful violation entered by the Washington
Department of Labor and Industries or through a civil judgment entered by a court of limited or general
jurisdiction entered during the term of this Grant.
9. Change in Status. In the event of substantive change in the legal status, organizational structure, or fiscal
reporting responsibility of the Grantee, Grantee agrees to notify AWC of the change. Grantee shall provide
notice as soon as practicable, but no later than thirty (30) days after such a change takes effect.
10. Copyright Provisions. Unless otherwise provided, all Materials produced under this Contract shall be
considered "works for hire" as defined by the U.S. Copyright Act and copyright shall be owned by the AWC.
AWC shall be considered the author of such Materials. If Materials are not considered "works for hire",
Grantee hereby irrevocably assigns all right, title, and interest in Materials, including all intellectual property
rights, to AWC effective from the moment of creation of such Materials.
34
Alternative Response Team Grant Grantee Funding Agreement
Materials means all items in any format and includes, but is not limited to, data, reports, documents,
pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes, and/or
sound reproductions. Copyright ownership includes the right to patent, register and the ability to transfer
these rights.
Grantee understands that, except where otherwise agreed to in writing or approved by the AWC or designee,
all original works of authorship produced under this Contract shall carry a Creative Commons Attribution
License, version 4.0 or later.
All Materials the Grantee has adapted from others' existing openly licensed resources must be licensed
with the least restrictive open license possible that is not in conflict with existing licenses.
For Materials that are delivered under the Contract, but that incorporate pre-existing materials not produced
under the Contract, Grantee will license the materials to allow others to translate, reproduce, distribute,
prepare derivative works, publicly perform, and publicly display. If the Grantee would like to limit these pre-
existing portions of the work to non-commercial use, the Creative Commons Attribution-NonCommercial-
ShareAlike license, version 4.0 or later, is acceptable for these specific sections.
The Grantee warrants and represents that Grantee has all rights and permissions, including intellectual
property rights, moral rights and rights of publicity, necessary to apply such a license.
The Grantee shall exert all reasonable effort to advise the AWC, at the time of delivery of data furnished
under this Contract, of all known or potential invasions of privacy contained therein and of any portion of such
document which was not produced in the performance of this Contract. AWC shall receive prompt written
notice of each notice or claim of infringement received by the Grantee with respect to any data delivered
under this Contract. AWC shall have the right to modify or remove any restrictive markings placed upon the
data by the Grantee.
11. Covenant Against Contingent Fees. The Grantee warrants that no person or selling agent has been
employed or retained to solicit or secure this Grant upon an agreement or understanding for a commission,
percentage, brokerage or contingent fee, excepting bona fide employees or bona fide established agent
maintained by the Grantee for the purpose of securing business. AWC shall have the right, in the event of
breach of this clause by the Grantee, to annul this Grant without liability or, in its discretion, to deduct from
the contract price or consideration or recover by other means the full amount of such commission,
percentage, brokerage or contingent fees.
12. Disputes. In the event that a dispute arises under this Grant, the parties will use their best efforts to amicably
resolve any dispute, including use of alternative dispute resolution options.
13. Duplicate Payment. AWC shall not pay the Grantee, if the Grantee has charged or will charge the State of
Washington or any other party under any other contract or agreement, for the same services or expenses.
14. Entire Agreement. This Grant contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this Grant shall be deemed to exist or to
bind any of the parties hereto.
15. Ethical Conduct. Neither the Grantee nor any employee or agent of the Grantee shall participate in the
performance of any duty or service in whole or part under this Grant in violation of, or in a manner that violates
any provision of the Ethics in Public Service law at Chapter 42.52 RCW, RCW 42.17A.550, RCW 42.17A.555,
and 41.06.250 prohibiting the use of public resources for political purposes.
16. Governing Law and Venue. This Grant shall be construed and interpreted in accordance with the laws of
the State of Washington and the venue of any action brought hereunder shall be in Superior Court for
Thurston County.
35
Alternative Response Team Grant Grantee Funding Agreement
17. Indemnification. To the fullest extent permitted by law, Grantee shall indemnify, defend and hold harmless
AWC and all officials, agents, and employees of AWC, from and against all claims for injuries or death arising
out of or resulting from the performance of this Grant. "Claim" as used in this Grant, means any financial
loss, claim, suit, action, damage, or expense, including but not limited to attorney's fees, attributable for bodily
injury, sickness, disease, or death, or injury to or destruction of tangible property including loss of use
resulting therefrom. Additionally, -claims" shall include but not be limited to, assertions that the use or
transfer of any software, book, document, report, film, tape or sound reproduction or material of any kind,
delivered hereunder, constitutes an infringement of any copyright, patent, trademark, trade name, or
otherwise results in an unfair trade practice or in unlawful restraint of competition. Grantee's obligation to
indemnify, defend and hold harmless includes any claim by Grantee's agents, employees, representatives,
or any subcontractor or its employees.
Grantee expressly agrees to indemnify, defend, and hold harmless AWC for any and all claims, costs,
charges, penalties, demands, losses, liabilities, damages, judgments, or fines out of or incident to Grantee's
or its agent's performance or failure to perform the Grant. Grantee's obligation to indemnify, defend, or hold
harmless AWC shall not be eliminated or reduced by any actual or alleged concurrent negligence by AWC,
or their agents, employees, or officials.
Grantee waives its immunity under Title 51 RCW to the extent it is required to indemnify, defend and hold
harmless AWC, and their agents, employees, or officials.
18. Independent Capacity of the Grantee. The parties intend that an independent Grantee relationship will be
created by this Grant. The Grantee and his/her employees or agents performing under this Grant are not
employees or agents of AWC. The Grantee will not hold itself out as nor claim to be an officer or employee
of AWC, nor will the Grantee make any claim or right, privilege, or benefit which would accrue to such
employee under law. Conduct and control of the work will be solely with the Grantee.
19. Licensing and Accreditation Standards. The Grantee shall comply with all applicable local, state, and
federal licensing, accreditation and registration requirements/standards, necessary to the performance of
this Grant.
20. Limitation of Authority. Only AWC or AWC's delegate by writing (delegation to be made prior to action)
shall have the express, implied, or apparent authority to alter, amend, modify, or waive any clause or
condition of this Grant. Furthermore, any alteration, amendment, modification, or waiver or any clause or
condition of this Grant is not effective or binding unless made in writing and signed by AWC.
21. Non -Discrimination. The Grantee shall comply with all the federal and state non-discrimination laws,
regulations and policies, which are otherwise applicable to AWC. Accordingly, no person shall, on the ground
of sex, race, creed, religion, color, national origin, marital status, families with children, age, veteran or military
status, sexual orientation, gender expression, gender identity, disability, or the use of a trained dog guide or
service animal, be unlawfully excluded from participation in, be denied the benefits of, or be otherwise
subjected to discrimination under any activity performed by the Grantee and its agents under this Grant. The
Grantee shall notify AWC immediately of any allegations, claims, disputes, or challenges made against it
under non-discrimination laws, regulations, or policies, or under the Americans with Disabilities Act. In the
event of the Grantee's noncompliance or refusal to comply with this nondiscrimination provision, this Grant
may be rescinded, cancelled or terminated in whole or part, and the Grantee may be declared ineligible for
further contracts with AWC.
22. Overpayments. Grantee shall refund to AWC the full amount of any overpayment under this Grant within
thirty (30) calendar days of written notice. If Grantee fails to make a prompt refund, AWC may charge Grantee
one percent (1%) per month on the amount due until paid in full.
36
Alternative Response Team Grant Grantee Funding Agreement
23. Public Disclosure. Grantee acknowledges that AWC is subject to the Washington State Public Records
Act, Chapter 42.56 RCW, and AWC acknowledges that the Grantee is subject to the Washington State Public
Records Act, Chapter 42.56 RCW, and that this Grant shall be a public record as defined in RCW 42.56.
Any specific information that is claimed by either party to be confidential or proprietary must be clearly
identified as such by that party. To the extent consistent with chapter 42.56 RCW, each party shall attempt
reasonably to maintain the confidentiality of all such information marked confidential or proprietary. If a
request is made to view such information, the party receiving the public records request will notify the other
party of the request and the date that such records will be released to the requester unless the other party
obtains a court order enjoining that disclosure. If such party fails to obtain the court order enjoining
disclosure, the party receiving the records request will release the requested information on the date
specified.
24. Publicity. The Grantee agrees to submit to AWC all advertising and publicity matters relating to this Grant
which in the AWC's judgment, AWC's name can be implied or is specifically mentioned. The Grantee agrees
not to publish or use such advertising and publicity matters without the prior written consent of AWC.
25. Registration with Department of Revenue. The Grantee shall complete registration with the Department
of Revenue and be responsible for payment of all taxes due on payments made under this Grant.
26. Records Maintenance. The Grantee shall maintain all books, records, documents, data and other evidence
relating to this Grant and performance of the services described herein, including but not limited to accounting
procedures and practices which sufficiently and properly reflect all direct and indirect costs of any nature
expended in the performance of this Grant. Grantee shall retain such records for a period of six years following
the date of final payment. At no additional cost, these records, including materials generated under the Grant,
shall be subject at all reasonable times to inspection, review or audit by the AWC, personnel duly authorized by
AWC, the Office of the State Auditor, and federal and state officials so authorized by law, regulation or
agreement.
If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be
retained until all litigation, claims, or audit findings involving the records have been resolved.
27. Right of Inspection. The Grantee shall provide right of access to its facilities utilized under this Grant to
AWC or any of its officers responsible for executing the terms of this Grant at all reasonable times, in order
to monitor and evaluate performance, compliance, and/or quality assurance under this Grant on behalf of
AWC. All inspections and evaluations shall be performed in such a manner that will not unduly interfere with
the Grantee's business or work hereunder.
28. Severability. The provisions of this Grant are intended to be severable. If any term or provision is illegal or
invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of
the Contract.
29. Subcontracting. Neither the Grantee nor any agent of the Grantee shall enter into subcontracts for any of
the work contemplated under this Grant without obtaining prior written approval of AWC. Grantee is
responsible to ensure that all terms, conditions, assurances and certifications set forth in this Grant are
included in any and all Subcontracts. In no event shall the existence of the subcontract operate to release or
reduce liability of the Grantee to the AWC for any breach in the performance of the Grantee's duties. This
clause does not include contracts of employment between the Grantee and personnel assigned to work
under this Grant.
If, at any time during the progress of the work, AWC determines in its sole judgment that any agent of the
Grantee is incompetent, AWC shall notify the Grantee, and the Grantee shall take immediate steps to
terminate the agent's involvement in the work. The rejection or approval by AWC of any agent or the
termination of an agent shall not relieve the Grantee of any of its responsibilities under the Grant, nor be the
basis for additional charges to AWC.
37
Alternative Response Team Grant Grantee Funding Agreement
30. Taxes. All payments accrued on account of payroll taxes, unemployment contributions, any other taxes,
insurance or other expenses for the Grantee or its staff shall be the sole responsibility of the Grantee.
31. Technology Security Requirements. The security requirements in this document reflect the applicable
requirements of Standard 141.10 (https://ocio.wa.gov/policies) of the Office of the Chief Information Officer
for the state of Washington, which by this reference are incorporated into this agreement.
The Grantee acknowledges it is required to comply with WaTech Office of Chief Information Officer (0010)
IT Security Policy 141 and OCIO IT Security Standard 141.10, Securing Information Technology Assets.
OCIO IT Security Standard 141.10, Securing Information Technology Assets, applies to all AWC assets
stored as part of a service, application, data, system, portal, module, components or plug-in product(s) that
are secured as defined by the WaTech OCIO's IT Security Policy 141 and OCIO IT Security Standard 141.10,
Securing Information Technology Assets.
As part of OCIO IT Security Standard 141.10, a design review checklist and/or other action may be
required. These activities will be managed and coordinated between AWC and the Grantee. Any related
costs to performing these activities shall be at the expense of the Grantee. Any such activities and resulting
checklist and/or other products must be shared with AWC.
32. Termination for Convenience. Except as otherwise provided in this Grant, AWC may, by ten (10) days
written notice, beginning on the second day after the mailing, terminate this Grant in whole or in part. The
notice shall specify the date of termination and shall be conclusively deemed to have been delivered to and
received by the Grantee as of midnight the second day of mailing in the absence of proof of actual delivery
to and receipt by the Grantee. If this Grant is so terminated, AWC shall be liable only for payment required
under the terms of the Grant for services rendered or goods delivered prior to the effective date of termination.
33. Termination for Default. In the event AWC determines the Grantee has failed to comply with the conditions
of this Grant in a timely manner, AWC has the right to suspend or terminate this Grant. AWC shall notify the
Grantee in writing of the need to take corrective action. If corrective action is not taken within thirty (30) days,
the Grant may be terminated. AWC reserves the right to suspend all or part of the Grant, withhold further
payments, or prohibit the Grantee from incurring additional obligations of funds during investigation of the
alleged compliance breach and pending corrective action by the Grantee or a decision by AWC to terminate
the Contract. In the event of termination, the Grantee shall be liable for damages as authorized by law
including, but not limited to, any cost difference between the original Grant and the replacement or cover
Grant and all administrative costs directly related to the replacement Grant, e.g., cost of the competitive
bidding, mailing, advertising and staff time. The termination shall be deemed to be a "Termination for
Convenience" if it is determined that the Grantee: (1) was not in default; or (2) failure to perform was outside
of his or her control, fault or negligence. The rights and remedies of the AWC provided in this Grant are not
exclusive and are in addition to any other rights and remedies provided by law.
34. Termination Due to Funding Limitations or Contract Renegotiation, Suspension. In the event funding
from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of
this Grant and prior to normal completion of this Grant, with the notice specified below and without liability
for damages:
a. At AWC's discretion, AWC may give written notice of intent to renegotiate the Grant under the revised
funding conditions.
b. At AWC's discretion, AWC may give written notice to Grantee to suspend performance when AWC
determines there is reasonable likelihood that the funding insufficiency may be resolved in a
timeframe that would allow Grantee's performance to be resumed.
38
Alternative Response Team Grant Grantee Funding Agreement
(1) During the period of suspension of performance, each party will inform the other of any
conditions that may reasonably affect the potential for resumption of performance.
(2) When AWC determines that the funding insufficiency is resolved, it will give the Grantee
written notice to resume performance, and Grantee shall resume performance.
(3)
Upon the receipt of notice under b. (2), if Grantee is unable to resume performance of this
Grant or if the Grantee's proposed resumption date is not acceptable to AWC and an
acceptable date cannot be negotiated, AWC may terminate the Grant by giving written notice
to the Grantee. The parties agree that the Grant will be terminated retroactive to the date of
the notice of suspension. AWC shall be liable only for payment in accordance with the terms
of this Grant for services rendered prior to the retroactive date of termination.
c. AWC may immediately terminate this Grant by providing written notice to the Grantee. The
termination shall be effective on the date specified in the termination notice. AWC shall be liable only
for payment in accordance with the terms of this Grant for services rendered prior to the effective
date of termination. No penalty shall accrue to AWC in the event the termination option in this section
is exercised.
d. For purposes of this section, "written notice" may include email.
35. Termination Procedure. Upon termination of this Grant the AWC, in addition to other rights provided in this
Grant, may require the Grantee to deliver to AWC any property specifically produced or acquired for the
performance of such part of this Contract as has been terminated. The provisions of the "Treatment of
Assets" clause shall apply in such property transfer.
The AWC shall pay to the Grantee the agreed upon price, if separately stated, for completed work and
services accepted by AWC and the amount agreed upon by the Grantee and AWC for (a) completed work
and services for which no separate price is stated, (b) partially completed work and services, (c) other
property or services which are accepted by AWC, and (d) the protection and preservation of the property,
unless the termination is for default, in which case AWC shall determine the extent of the liability. Failure to
agree with such determination shall be a dispute within the meaning of the "Disputes" clause for this Grant.
The AWC may withhold from any amounts due to the Grantee such sum as AWC determines to be necessary
to protect AWC against potential loss or liability.
The rights and remedies of AWC provided in this section shall not be exclusive and are in addition to any
other rights and remedies provided by law under this Grant.
After receipt of a notice of termination, and except as otherwise directed by the AWC, the Grantee shall:
a. Stop work under this Grant on the date and to the extent specified, in the notice;
b. Place no further orders or subcontracts for materials, services or facilities except as may be necessary
for completion of such portion of the work under the Grant that is not terminated;
c. Assign to AWC, in the manner, at the times, and to the extent directed by the AWC, all rights, title, and
interest of the Grantee under the orders and subcontracts in which case AWC has the right, at its
discretion, to settle or pay any or all claims arising out of the termination of such orders and subcontracts;
d. Settle all outstanding liabilities and all claims arising out of such termination of orders and subcontracts,
with the approval or ratification of AWC to the extent the AWC may require, which approval or ratification
shall be final for all the purposes of this clause;
e. Transfer title to AWC and deliver, in the manner, at the times and to the extent as directed by AWC, any
property which, if the Grant had been completed, would have been required to be furnished to AWC;
f. Complete performance of such part of the work not terminated by AWC; and
39
Alternative Response Team Grant Grantee Funding Agreement
g. Take such action as may be necessary, or as AWC may direct, for the protection and preservation of the
property related to this Grant which, in is in the possession of the Grantee and in which AWC has or may
acquire an interest.
36. Waiver. A failure by either part to exercise its rights under this Grant shall not preclude that party from
subsequent exercise of such rights and shall not constitute a waiver of any other rights under this agreement.
Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or breach.
Any waiver shall not be construed to be a modification of the terms of this Grant unless stated to be such in
writing and signed by personnel authorized to bind each of the parties.
40
ARTG Application & Scope of Work
PURPOSE
Attachment A
Senate Bill 5693, Section 215§103a went into effect on July 1, 2022. The purpose of this grant
is to assist cities with the documented costs to create co -responder programs within different
alternative diversion models including law enforcement assisted diversion programs, community
assistance referral and education programs, and as part of mobile crisis teams.
CONTRACTOR RESPONSIBILITIES
GRANTEE is required to implement the Alternative Response Team Grant (ARTG) Program as
described in their application for funding, with no unapproved substantive derivations. Requests
for changes to this scope of work, or services laid out in the applicant's application can be made
to Jacob Ewing, Special Projects Coordinator at jacobe@wacities.org.
This program shall include the following elements as central features of their program:
• Grant recipients must establish a co -responder team using a alternative diversion model
including law enforcement assisted diversion program, community assistance referral
and education program, or a mobile crisis team.
In the event that there is a change in the contract or program management staff paid for by this
grant, it is expected that GRANTEE will notify AWC of the change to include the name and
contact information for the new staff member.
If GRANTEE fails to perform to the standards set forth above, AWC remains able to remedy
noncompliance as outlined in the grant document, including provisions for suspension,
termination and/or recapture of funds already paid to the grantee.
PROGRAM AS DESCRIBED IN ARTG APPLICATION
The proposed funds would help the Police Department either place a second Co -Responder for
the police department in partnership with Sound Health, or to provide the funding to make the
Co -Responder a full-time employee with the City of Tukwila. The current funding cycle for the
city is about to end and the budgeting talks place this program in a position to maybe not be
funded fully. The goal of this program is to put troubled non-violent people in the hands of
behavioral health professionals and divert them from hospitalization or jail into support services.
This work is intended to lower re -offense rates, reduce the incidence of incarceration, and result
in fewer emergency department or psychiatric hospital visits. Create a path for non -emergency
health and safety calls to be redirected to a specialized team made up of a Tukwila Police
Officer and a Mental Health Professional. This team will provide de-escalation, diversions, and
referrals to appropriate services.
13
41
Attachment B
Budget & Project Costs Worksheet
Budget (as presented in the ARTG application)
Category
Cost
Administrative
City Staffing
$7,083.33
Supplies & Equipment
Transportation
Contracted Services
$84,999.67
Professional Services
Other
TOTAL
$92,083
Budget Narrative:
We expect that 100% of AWC grant funds will be applied to either an extension to our contract
with Sound Mental Health (terms have not yet been negotiated) or to the hiring of a qualified
MHP as an employee of the Tukwila Police Department. If Tukwila is able to hire an MHP as an
employee of the Police Department, funding in Contracted Services will be $7,083.33. If we
continue to partner with Sound Mental Health, the cost for Contracted Services will be
approximately $84,999.67. However, If Tukwila is able to hire an MHP as an employee of the
Police Department, funding in City Staffing will be $84,999.67 with the balance landing in
Contracted Services (the December portion). Because we've been operating as a pilot
program, we've already purchased long-term supplies and equipment such as a radio, bullet -
resistant vest with clear non -officer marking, a computer, and other necessary equipment. Our
MHP currently responds to calls either with a police officer in the officer's vehicle or in a Tukwila
shared vehicle. Costs of managing this program as well as overhead costs will be absorbed by
existing Tukwila staff and will not impact program funds.
14
42
Attachment C
Grantee Reporting Requirements
A final program report is due to AWC by June 30, 2022. The final report must contain the following
information:
• Describe program participants including:
o Number of individuals served
o Gender (Male, Female, Nonbinary, etc.) of individuals served
o Age of individuals served
o Veteran status of individuals served
o Substance abuse or mental health issues of individuals served
o Reason for contact
o Outcome of contact (No outcome, referral to services, involuntary transport, etc.)
o Long-term outcome of individual receiving services (No outcome, permanent
housing, shelter, etc.)
• Describe the type of program funded and the geographic area served.
• Explain how the program targeted vulnerable individuals.
• Explain how the program created greater access for vulnerable individuals to available
programs and services.
• Discuss program successes and challenges.
Additionally, Grantees will submit monthly status reports to AWC. Monthly reports will be due on
the last day of each month after the contract goes into effect. The monthly reports will address
the following questions:
• What is the current state of your program?
• Briefly describe the work accomplished over the past month?
• What successes has your program seen this past month?
• What challenges has your program seen this past month?
• Do you have any challenges or issues you need to discuss with AWC?
15
43
Attachment D
Grantee Agent(s)
List any Agent(s) that will provide program services in a program funded through the
ARTG Program.
Name of Agent
Address
16
44
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Community Services & Safety Committee
FROM: Eric Dreyer, Chief of Police
BY: Jake Berry, Public Safety Finance Manager
CC: Mayor Ekberg
DATE: November 21st 2022
SUBJECT: Tukwila Public Safety Partners with False Alarm Administrator
ISSUE
The Tukwila Police Department has partnered with Central Square Technologies to administer
their False Alarm Reduction Program in an effort to reduce false alarm responses and to better
align limited staff time with other Public Safety priorities.
BACKGROUND
Tukwila police officers were dispatched to 1,522 false alarms in 2019 and are on track for 1,749
by the end of 2022. This represents a nearly 15% increase, despite the false alarm fee
structure being revamped effective January 1st 2020 in an effort to curtail these numbers.
This increase in false alarms not only takes Officers away from important duties, but the
administration of the false alarm program also takes considerable time for non-commissioned
Police and Finance Department staff. Each month, staff must take alarm call data from Valley
Communications and then isolate which of the alarms were found to be false. The remaining
data is then compared to data from prior months to determine which incidents are billable.
Invoices created by Finance staff are then mailed to the alarm locations and, depending on time
available, invoices that have not been paid are researched and proper follow-up is taken. The
administration of this program is exceedingly manual and is being done by existing staff with
several other responsibilities.
The Tukwila Police Department set out several months ago to research viable options to
streamline the process and to capitalize on efficiencies. Through our own research and based
on recommendations from neighboring jurisdictions, the Police Department chose to partner
with CentralSquare's CryWolf Services product.
The goal of this partnership is to reduce the number of false alarms, leverage the expertise of
CentralSquare in administering such a program, and to allow Police administrative staff to focus
on responsibilities more aligned with department priorities.
DISCUSSION
CryWolf Services is a product provided by CentralSquare Technologies, the company that
powers Tukwila's Financial Enterprise software as well as Public Safety's WebQuery CAD
product. CentralSquare administers the False Alarm programs of over 330 agencies that
support over 500 cities and counties throughout the United States and Canada. Within the state
of Washington, CentralSquare manages the false alarm programs of Renton, Auburn, Bellevue,
Everett, Kennewick, Olympia, and Spokane.
CentralSquare's goal in operating CryWolf is to reduce false alarms, increase fee and fine
collections, expand the use of innovative software and processes, and improve false alarm
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46
INFORMATIONAL MEMO
Page 2
processing. Over time, CentralSquare reports a frequent 40% to 80% reduction in applicable
false alarms as a result of their services.
Once the program has started, false alarms will be processed daily based on isolated data from
Valley Communications. CentralSquare will automatically generate notices of false alarm
events and will calculate fees and charges based on Tukwila's fee schedule and alarm
ordinance. CentralSquare provides secure web -based access for community members who
have received a false alarm notice. This Tukwila -branded web portal is available for users to
review alarm program requirements, update alarm system information, pay alarm fees and
fines, and to review documentation such as Frequently Asked Questions, Appeals Guidelines,
and False Alarm Prevention Tips.
CentralSquare will also provide the Tukwila community with telephone support (available
Monday through Friday, 9:OOam to 5:OOpm) and web support (available 24/7). Via this service,
community members can communicate with a knowledgeable Central Square representative to
ask about their account or to gain additional information. The customer support center provides
language support for 175 spoken languages and accommodates the hearing impaired through
email, text relay, video relay, and TTY formats. To ensure comfort and consistency,
CentralSquare's program is designed to separate Tukwila's correspondence and calls received
from other government clients by providing a dedicated mailing address and toll-free support
telephone number. Payments will be processed by a commercial bank -operated payment
processing facility.
Mailed -in payments will utilize an FDIC -insured, bank -operated lockbox to ensure GAAP -
recommended separation of duties so that the personnel that generates invoices is not the
same person that processes invoice payments.
Designated Tukwila staff will also have access to an alarm billing and tracking database that
offers expanded search and review capabilities, the ability to accommodate walk-in cashiering
payments, and access to additional financial and statistical reports. All this data is provided via
a secure, encrypted TLS certified access point.
CentralSquare subjects its CryWolf product to annual Service Organization Control audits
performed by an independent CPA firm. The results of these audits will be made available to
Tukwila annually and include:
• Alarm management internal controls
• Financial billing and collections
• Administrative processes
• Data and cyber security
To assuage community members' concerns regarding this change in program administration,
Tukwila Public Safety is working with CentralSquare on a marketing campaign that will include
the following:
1. Pamphlets for officers to leave on properties where a false alarm was investigated,
advising tenants of their response and the change in program administration
2. Advisements on social media (FaceBook, Twitter, NextDoor, etc) alerting followers of the
change
3. Other articles and postings as deemed appropriate by the Department
The Police Department and CentralSquare expect the new program to go live in December
2022..
https://tukwilawa.sharepoint.com/sites/mayorsoffice/cc/Council Agenda Items/Police/False Alarm Reduction Program Informational Memorandum.docx
INFORMATIONAL MEMO
Page 3
FINANCIAL IMPACT
Tukwila will receive 78% of net program revenue (defined as gross revenue less overpayments,
bank/credit card fees, and correspondence mailing costs).
Staff expects the short-term net financial impact of this partnership to be in line with program
revenues as they were when administered by Tukwila Police staff. While Tukwila will receive
78% of net program revenue, we expect gross revenue in the near-term to rise through the use
of CentralSquare's technology, automation, and ease of fine payments.
RECOMMENDATION
Information Only
https://tukwilawa.sharepoint.com/sites/mayorsoffice/cc/Council Agenda Items/Police/False Alarm Reduction Program Informational Memorandum.docx
47
48
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Community Services & Safety Committee
FROM: Chief Eric Dreyer
BY: Deputy Chief Eric Lund
CC: Mayor Ekberg
DATE: November 21, 2022
SUBJECT: Flock License Plate Reader Cameras UPDATE
ISSUE
This information is intended to update the committee on the progress of the installation of Flock
ALPR cameras around the city. In addition, due to increased criminal activity at Westfield
Southcenter Mall, the Police Department and Westfield have identified 9 additional cameras that
will be installed on private property at Southcenter Mall. The cost of these 9 additional cameras
will be included in a 2nd contract and the city will be reimbursed through a partnership with the
Westfield Corporation.
BACKGROUND
In March of 2022, the PD presented information to the CSS Committee about Flock Safety
ALPR. The main goal of this project is to reduce criminal activity in the City of Tukwila. The
original project has almost completed the City of Tukwila permitting process.
DISCUSSION
After several violent crimes that have been increasing on or around Southcenter Mall,
executives from Westfield presented at a recent City Council meeting about the safety of
employees and shoppers. A high percentage of crimes committed citywide involve the use of a
vehicle. Many of these vehicles are reported stolen. One benefit of using Flock ALPR cameras
will be that all officers working will receive a real time alert when a stolen vehicle passes by one
of the Flock cameras and enters Westfield property. This will give officers a head -start on
deterring criminal activity. The cameras can also provide investigators with extremely valuable
evidence to help them solve crimes that have occurred, in order to hold those that are
committing crimes accountable.
FINANCIAL IMPACT
The cost of the cameras that will be installed at Southcenter Mall, will total $25,650 for 1 year.
The financial impact to the city will be $0, as Westfield has agreed to cover the costs of the
police department installing and operating these cameras. This cost includes maintenance,
theft, vandalism, etc., so there are no additional unforeseen costs associated.
RECOMMENDATION
Information Only.
ATTACHMENTS
Service Agreement
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Initial Term: 12 months
Renewal Term: 12 months
DocuSign Envelope ID: 90B4D6B4-FD7C-4C22-8BF8-36141AD9A013
FLOCK GROUP INC.
ADDITIONAL SERVICES AGREEMENT
This Agreement combined with the existing agreement referenced in Exhibit A describe the relationship between Flock Group
Inc. ("Flock") and the customer identified below ("Customer") (each of Flock and Customer, a "Party"). This order form
("Order Form") hereby incorporates and includes the terms of the previously executed agreement (the "Terms") which describe
and set forth the general legal terms governing the relationship (collectively, the "Agreement" ). The Terms contain, among
other things, warranty disclaimers, liability limitations and use limitations.
This additional services Agreement will be effective when this Order Form is executed by both Parties (the "Effective Date").
Agency: WA - Tukwila PD
Legal Entity Name:
Address:
15005 Tukwila Intl Blvd
Tukwila, Washington 98188
Expected Payment Method:
ACH / Check
Contact Name: Eric Lund
Phone: (206) 433-1821
E -Mail: e.lund@tukwilawa.gov
Billing Contact:
(if different than above)
Billing Term: Annual payment due Net 30 per terms
and conditions
Sales tax will be added to all fees as applicable. If your organization is tax exempt, please check this box:
and email your Sales Tax Exemption Certificate to billing(aflocksafety.com.
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DocuSign Envelope ID: 90B4D6B4-FD7C-4C22-8BF8-36141AD9A013
Professional Services and One -Time Purchases
Name
Price/Usage Fee
QTY
Subtotal
Professional Services - Standard Implementation Fee
$350.00
9.00
$3,150.00
Hardware and Software Products
Annual recurring amounts over subscription term
Name
Price/Usage Fee
QTY
Subtotal
Falcon
$2,500.00
9.00
$22,500.00
Subtotal Year 1: $25,650.00
Subscription Term: 12 Months
Annual Recurring Total: $22,500.00
Estimated Sales Tax: $2,590.65
Total Contract Amount: $25,650.00
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DocuSign Envelope ID: 90B4D6B4-FD7C-4C22-8BF8-36141AD9A013
By executing this Order Form, Agency represents and warrants that it has read and agrees to all of
the terms and conditions contained in the Terms attached. The Parties have executed this Agreement as of the dates
set forth below.
FLOCK GROUP, INC.
-DocuSigned by:
AkayL
By:
Name:
Title:
Date:
"-AC5C931454C24F3...
Mark Smith
General Counsel
11/9/2022
Agency: WA - Tukwila PD
DocuSigned by:
Cieri6
FA42C415B3324DC...
By:
Name:
Title:
Date:
Eric Lund
Deputy Chief of Police
11/9/2022
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DocuSign Envelope ID: 90B4D6B4-FD7C-4C22-8BF8-36141AD9A013
EXHIBIT A
This agreement is governed by the terms as set out in this attached agreement that has been previously
executed by both parties.
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