Loading...
HomeMy WebLinkAboutCOW 2022-12-12 Item 5D - Grant Agreement - Police Officer Wellness Grant with WA Criminal Justice Training Commission Up to $50,000COUNCIL AGENDA SYNOPSIS k\)* �. 4s Initials ITEM No. O 00 Z Meeting Date Prepared by Mayor's review Council review r/' 9 12/12/22 JB 5.D. & \,„,,,,, Spec 2.E. 29os ITEM INFORMATION STAFF SPONSOR: ERIC DREVER ORIGINAL AGENDA DATE: 12/12/22 AGENDA ITEM TITLE Officer Wellness Grant CATEGORY 11 Mtg Discussion Date 12/12/22 II Motion Mtg Date 12/12 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award M Date ❑ Public Hearing M Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R 11 Police ❑ PIF SPONSOR'S The Tukwila Police Department has been awarded a no -match grant via the WA Criminal SUMMARY Justice Training Commission that will fund visits for Officers to meet with a clinical psychologist for December 2022 through June 2023. Due to the amount of the grant award (up to $50,000) Council approval is required before the Department can accept. Council is being asked to authorize the Mayor to sign the award's acceptance contract. REVIEWED BY ❑ Trans&Infrastructure Svcs ►I ❑ LTAC ❑ DATE: 12/12/22 Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: HOUGARDY RECOMMENDATIONS: SPONsoR/ADMIN. Police Department COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 12/12/22 MTG. DATE ATTACHMENTS 12/12/22 Informational Memorandum dated 12/05/2022 CJTC Wellness Dr Visit Grant Agreement 69 70 W i City of Tukwila Allan Ekberg, Mayor \19oa INFORMATIONAL MEMORANDUM TO: FROM: BY: CC: DATE: Community Services and Safety Committee Eric Dreyer, Chief of Police Jake Berry, Public Safety Budget Analyst Mayor Ekberg December 5th, 2022 SUBJECT: Officer Wellness Grant ISSUE The Police Department has been awarded a no -match grant to fund officer visits with a clinical psychologist. The goal of this program is to promote law enforcement mental health and wellness. BACKGROUND Good mental and psychological health is as essential as good physical health for law enforcement officers to be effective in keeping our communities safe from crime and violence. Our officers face the stress that we all experience in our day-to-day lives. However, these officers leave their families each day to help share the burdens those in our community carry. With alarming frequency, our officers witness horrible human trauma and endure elevated levels of stress that most never attain. By providing a safe and confidential time for officers to speak with a clinical psychologist, we hope that officers will be able to unburden themselves and prevent the ugly ways that sustained trauma and stress can manifest themselves. This will benefit not just the officers but also their families, colleagues, and the public with whom they interact. DISCUSSION This no -match grant, administered by the Washington State Criminal Justice Training Commission (CJTC), starts the day the agreement is signed and concludes on June 30th, 2023. The agreement provides each officer with the voluntary opportunity for one two-hour visit with a clinical psychologist based in Lynwood, WA with extensive experience in police psychology and in working with members of law enforcement. FINANCIAL IMPACT The grant fully reimburses the Department for these visits, up to a maximum of $50,000. The Department will work with Finance to submit an invoice in March 2023 that includes expenses for December '22, January '23, and February '23. Another invoice will be submitted in July 2023 to reimburse the Department for expenses incurred by the program for the 2023 months of March, April, May, and June. RECOMMENDATION The Committee is being asked to review the attached grant agreement and forward a recommendation to the December 12th 2022 Committee of the Whole meeting and subsequent Special Meeting that same evening. ATTACHMENTS CJTC Wellness Dr Visit Grant Agreement (as reviewed and approved by Tukwila City Attorney) 71 72 DocuSign Envelope ID: AACBDA73-3623-4EA7-B1F8-61A38505BE86 Washington State Criminal Justice Training Commission WSCJTC Contract No. IA23-037 Program Index 529 This Contract is between the State of Washington, Washington State Criminal Justice Training Commission and the Contractor identified below, and is governed by Department of Enterprise Services Procurement Policies: http://des.wa.gov/about/pi/ProcurementReform/Pages/Policies.aspx Contractor Name: City of Tukwila Police Department Contractor Address 15005 International Blvd. Tukwila, WA 98188 Federal Tax ID Number (FEIN), required before doing business with State of WA 91-6001519 Unified Business Identifier (UBI) required before doing business with State of WA Contractor Telephone Contact: Phil Glover, 206-431-3893 Contractor E -Mail p.glover@tukwilaWA.gov Fax WSCJTC Contact Information Manager of this contract or project. Name and Title. Susan Rogel. Grants and Outreach Manager Telephone 206-939-8437 Fax E-mail Address Susan.rogel@cjtc.wa.gov Contract Start Date Contract End Date June 30, 2023 Contract Maximum Amount $50,000 Subcontracting Authorized? Y/N Y Travel Expenses Authorized? Y/N Y FOR THE WSCJTC: FOR THE CONTRACTOR: Program Manager Date Susan Rogel 54.444, Nei 11/7/2022 Contractor Business Name (if applicable) Department Manager Date Edward Wade 11/7/2022 Date Executive Director Date Monica Alexander Ip1 /2022 lkithini'ut, m4,4,0/2022 Contractor signature WSCJTC Contract Specialist Date Holly White Print Contractor Name & Title Eric Dreyer, Chief of Police e.drever@tukwilawa.gov 73 DocuSign Envelope ID: AACBDA73-3623-4EA7-B1 F8-61A38505BE86 Statement of Work. This contract was won competitively, and contract incorporates by reference the Statement of Work WSCJTC published in the Request for Proposal, which the Contractor's proposal specifically agreed to perform. Contract reporting and Invoice dates: 1. Due by March 15, 2023. Outcome Report for the months of November 2022, December 2022, January 2023, and February 2023. A report with updates towards outcomes and data. A19 Invoice and back up documentation needs to accompany this report. 2. Due by July 10, 2023. Outcome report for months March, April, May, and June 2023. A19 Invoice and back up documentation needs to accompany this report. In addition, a final report summary that covers the length of the contract and how the services met or did not meet your needs is required. Outcome Expectations: 1. One time a year police officer wellness meeting. (2 -hr. visit) with Dr. Vabliais and her team. • Number of employees who participate. • Complete department wide survey and report on findings. Exclusive Agreement. This contract, with its attachments and documents incorporated by reference, contains all of the terms and conditions the parties agreed to. No other contract terms or conditions shall be deemed to exist or bind the parties. The parties signing above confirm they have read and understand this entire Contract and have the authority to enter into this Contract. WSCJTC and the Contractor may amend the contract by mutual written agreement. Fees and limitations.. At any time, WSCJTC may direct the Contractor to suspend work on the contract, pay the Contractor for hours expended before the suspension, and no further payments are due until WSCJTC directs the work to resume. If expenses are allowed, they are charged against the Contract Maximum Amount above. Travel expenses, if authorized, shall never include Contractor's regular commute from home to the work site. Payment. WSCJTC shall pay the Contractor for performance of the Statement of Work, in response to invoices specifying hours worked or work completed but shall not pay in advance. Payments are made by Electronic Funds Transfer using the bank routing information the Contractor provides. Industrial Insurance Coverage. WSCJTC will report the Contractor to the Department of Labor and Industries (L&I) as a "non-employee covered worker" and will pay L&I insurance premiums. Any injuries the Contractor suffers in the course of performing this contract are covered by L&I. The Contractor and his/her physician should claim accordingly. If this contract authorizes subcontracting, the Contractor provides L&I coverage for any subcontract workers; WSCJTC and the State assume no liability for them. Termination. No guarantee of work is made or implied as a result of this Contract: merely signing this contract does not guarantee the Contractor any specific amount of payment. WSCJTC may terminate this Contract by providing written notice to the Contractor. Termination shall be effective on the date specified in the termination notice. WSCJTC shall be liable for only authorized services provided on or before the date of termination. Assignment. The Contractor may not assign this Contract, or its rights or obligations to a third party. 74 DocuSign Envelope ID: AACBDA73-3623-4EA7-B1F8-61A38505BE86 Confidentiality. The Contractor shall not disclose any information WSCJTC designates confidential. This contract and the Contractor's proposal, if any, become the property of the WSCJTC, subject to the Public Records Act RCW 42.56. Disputes. If a dispute arises under this contract, it shall be resolved by a Dispute Board. The WSCJTC Executive Director and the Contractor shall each appoint a member to the Board. The Executive Director of the WSCJTC and the Contractor shall jointly appoint a third member to the Dispute Board. The Board shall evaluate the dispute and resolve it. The Board's determination shall be final and binding to all parties to this Contract. Indemnity. Contractor agrees to hold harmless WSCJTC for any claim arising out of performance or failure to perform the contract, without regard to actual or alleged negligence by State employees. Governing Law. This Contract shall be governed by the laws of Washington. The jurisdiction for any action hereunder shall be the Superior Court for the State of Washington. The venue of any action hereunder shall be in the Superior Court for Thurston County, State of Washington. Independent Capacity. The parties mutually confirm that the Contractor is an independent contractor, and not an employee or agent of the WSCJTC or the State of Washington. The Contractor shall not claim to be nor portray itself as an employee or agent of WSCJTC or the State of Washington. Rights in Data. Material created from this Contract shall be "works for hire" as defined by the U.S. Copyright Act of 1976 and shall be owned by WSCJTC, including but not limited to reports, documents, videos, curricular material, exams or recordings. Such materials are subject to RCW 42.56, the Public Records Act; WSCJTC may disclose such documents in accordance with the PRA. Severability. If any provision of this Contract or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this Contract which can be given effect without the invalid provision, if such remainder conforms to the requirements of applicable law and the fundamental purpose of this Contract, and to this end the provisions of this Contract are declared to be severable. SAFETY and Conduct. While on WSCJTC's premises, the Contractor shall obey all physical, fire or other security regulations communicated to the Contractor by WSCJTC. The Contractor - and its subcontractors and employees if authorized above — shall, during the performance of this contract: • maintain a professional appearance, grooming and hygiene, • not engage in conduct which impedes effective training, and • not possess or come to work under the influence of alcohol or drugs which impair safety and performance, whether legal or illegal. Operations. To protect the health and safety of the staff and students of the WSCJTC, contract instructors are required to submit to infectious disease testing when directed to do so by the WSCJTC. Contractors must report the results to WSCJTC's confidential appointee. Contract instructors agree to follow the health and safety protocols put in place by the agency pre and post-test. Should contract instructors not wish to follow operational directives, they will be immediately released from their contractual obligation. Health and Safety. To protect the health and integrity of the organization, contract instructors understand that WSCJTC maintains control over its operations and agrees to submit to directions and protocols put in place in order to carry out its mission. Should contract instructors not wish to follow operational directives, they will be immediately released from their contractual obligation. Waiver. A failure by the WSCJTC to exercise its rights under this contract shall not preclude WSCJTC from subsequent exercise of such rights and shall not constitute a waiver of any rights under this contract unless stated to be such in writing and signed by an authorized representative of WSCJTC and attached to the original contract. 75