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HomeMy WebLinkAboutSpecial 2023-01-23 Item 2D - Purchase - Signal Equipment for 2022 Overlay and Repair Program for $99,914COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 01/23/23 JR ITEM INFORMATION ITEM NO. Spec 2.D. 47 STAFF SPONSOR: MICHAEL RONDA ORIGINAL AGENDA DATE: 01/23/23 AGENDA ITEM TITLE 2022 Overlay & Repair Program Furnishing Signal Items CATEGORY ❑ Discussion Mtg Date Motion Date 01/23/23 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date 11 Mtg SPONSOR ❑Council Mayor HR DCD Finance Fire TS P&R ❑Police PIF Court SPONSOR'S The Annual Overlay and Repair Program preserves and maintains the street structure in a SUMMARY safe and useable condition. The items such as APS style pedestrian push button assemblies, video detection cameras, and traffic controller cabinet w/battery backup are all critical inventory that we need to purchase as soon as possible. Council is being asked to approve the purchase of the items shown above for $99,914.00 for the 2022 Overlay and Repair Program. REVIEWED BY Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: TOSH SHARP ❑ LTAC DATE: 01/17/23 RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Special Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $99,914.00 $1,785,000.00 $0.00 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 01/23/23 MTG. DATE ATTACHMENTS 01/23/23 Informational Memorandum dated 01/13/23 CIP Pages 2, 12, 78 Western Systems Quotes and Purchase Orders Minutes from Transportation and Infrastructure Committee meeting of 01/17/23 47 48 City of Tukwila Marl Ekberg, Mayor P #IIIc Works Dept►rtrnerat - Hari Ponrreakonti tfirectoriCity Ensrirver INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/ City Engineer BY: Michael Ronda, Project Manager CC: Mayor Ekberg DATE: January 13, 2023 SUBJECT: 2022 Overlay & Repair Program Furnishing Signal Items Project No. 80010404 ISSUE Approve the purchase of pedestrian push button assemblies, video detection cameras, and traffic controller cabinet to replenish Street Department inventory used for the 2022 Annual Overlay and Repair Program. BACKGROUND The Annual Overlay and Repair Program preserves and maintains the street structure in a safe and useable condition. Last year's construction scope included pavement repairs, sidewalk improvements, asphalt overlay and pedestrian improvements at four different work zones throughout the city. The 2022 Overlay program also included a component to replace out of date signal equipment at the OriIlia/200th St. intersection to support improved pedestrian features and traffic video detection. DISCUSSION Due to concerns about COVID supply chain delays, we chose to provide select critical components of the Orillia signal upgrade using existing signal equipment stock with the expectation of replacing these materials on a timeline that did not impact the completion of the project. Some items were not within existing Tukwila inventory, so we purchased these items using local vendors. At this point the majority of the project and all of the signal upgrades are complete and we need to replenish our inventory so we are not left without a replacement in the case of a knock down or failure of an existing signal cabinet. The items shown below such as APS style pedestrian push button assemblies, video detection cameras, and traffic controller cabinet w/battery backup are all critical inventory that we need to purchase as soon as possible. The 2022 Annual Overlay project is expected to be completed within budget with funding remaining to purchase these components. FINANCIAL IMPACT The 2022 Overlay construction contract and equipment purchases are within the 2022 Overlay and repair Budget approved by Council at the June 27, 2022 Special meeting. Equipment Purchases APS style pedestrian push button assemblies Video detection cameras Traffic controller cabinet (Model P+) UPS for controller cabinet Sub -Total Cost Estimates $14,018.00 36,845.00 42,681.00 6.370.00 $99,914.00 Funding Source Overlay CIP NTCP CIP Complete Streets Small Drainage CIP 2022 Budget $1,050,000.00 250,000.00 400,000.00 85.000.00 $1,785,000.00 Bid Award 2022 Annual Overlay Construction Bid $1 612 610.00 Total $1,712,524.00 $1,785,000.00 RECOMMENDATION Council is being asked to approve the purchase of the items shown above for $99,914.00 for the 2022 Overlay and Repair Program and consider this item on the Consent Agenda at the January 23, 2023, Special Council Meeting. ATTACHMENTS: 2021 CIP Pages Western Systems Quotes and Purchase Orders 49 50 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2021 to 2026 PROJECT: Traffic Calming/Residential Safety Improvements Project No. 80010301 Programmatic approach to addressing neighborhood traffic concerns through a variety of methods. DESCRIPTION: Residential street improvements with sidewalks, safety improvements, and bike facilities. JUSTIFICATION: Neighborhood revitalization by improving residential streets. STATUS: Future candidates are listed in the citywide comprehensive update and safety -based prioritization of residential street improvements, sidewalks, and bike lanes. MAINT. IMPACT: Varies, depends on treatment(s) used. COMMENT: Residential improvements and traffic calming features to reduce speeds and improve pedestrian and bicycl such as the speed cushions, RRFB crossings, LED enhanced signs, Radar driver feedback signs, etc. FINANCIAL (in $000's) Through Estimated 2019 2020 2021 2022 2023 2024 2025 2026 BEYOND EXPENSES Design 63 50 100 100 Land (R/W) Const. Mgmt. 37 Construction 148 0 300 TOTAL EXPENSES 248 50 100 400 0 0 0 0 0 FUND SOURCES ARPA Funding 100 400 Awarded Grant Proposed Grant Mitigation Actual Mitigation Expected City Oper. Revenue 248 50 0 0 0 0 0 0 0 TOTAL SOURCES 248 50 0 0 0 0 0 0 0 2021 - 2026 Capital Improvement Program 2 51 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2021 to 2026 PROJECT: Annual Overlay and Repair Program Project No. 9xx10401 DESCRIPTION: Select, design and construct asphalt and concrete pavement overlays of arterial and residential streets. Preserve and maintain the street structure in a safe and useable state by resurfacing before failure which JUSTIFICATION: also minimizes costs. Some individual sites may be coordinated with water, sewer, and surface water projects. STATUS: Each year various sections of roadway throughout the City are designed and constructed for asphalt overlay. MAINT. IMPACT: Reduces annual maintenance. COMMENT: Ongoing project. Only one year actuals shown in first column. FINANCIAL Through Estimated (in $000's) 2019 2020 2021 2022 2023 2024 2025 2026 BEYOND TOTAL EXPENSES Design 209 190 150 150 150 150 150 150 150 1,449 Land (R/W) 0 Const. Mgmt. 121 15 200 200 200 200 200 200 200 1,536 Construction 1,224 312 1,050 1,050 1,050 1,050 1,150 1,150 1,300 9,336 TOTAL EXPENSES 1,554 517 1,400 1,400 1,400 1,400 1,500 1,500 1,650 12,321 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 City Oper. Revenue 1,554 517 1,400 1,400 1,400 1,400 1,500 1,500 1,650 12,321 TOTAL SOURCES 1,554 517 1,400 1,400 1,400 1,400 1,500 1,500 1,650 12,321 52 2021 - 2026 Capital Improvement Program 12 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2021 to 2026 PROJECT: Annual Small Drainage Program Project No. 9x241201 81241207 DESCRIPTION: Select, design, and construct small drainage projects throughout the City. JUSTIFICATION: Provide drainage corrections for existing/ongoing drainage problems throughout the City, including culvert replacements, drain extensions, and pavement upgrades. STATUS: Projects for this annual program are taken from Small Drainage Project List. MAINT. IMPACT: Reduces maintenance. COMMENT: Ongoing project, only one year shown in first column. Construction expenses may occur over two calendar years. FINANCIAL Through Estimated (in $000's) 2019 2020 2021 2022 2023 2024 2025 2026 BEYOND TOTAL EXPENSES Design 74 92 100 100 100 100 110 110 80 866 Const. Mgmt. 40 68 100 100 100 100 110 110 80 808 Construction 108 515 700 700 700 700 750 750 513 5,436 TOTAL EXPENSES 222 675 900 900 900 900 970 970 673 7,110 FUND SOURCES Awarded Grant 0 Proposed Grant 65 65 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 157 675 900 900 900 900 970 970 673 7,045 TOTAL SOURCES 222 675 900 900 900 900 970 970 673 7,110 Project Location: Entire System GIS 2021 - 2026 Capital Improvement Program 78 53 54 City of Tukwila 6200 Southcenter Blvd, Tukwila, WA 98188-2544 206-433-1800 VENDOR INFORMATION NAME Western Systems y CONTACTOR Kai Antrim SALESPERSON STREET 1122 IndustryStreet, Bldg. B ADDRESS g' NU NUMBERS 425-530-9017 CITY/STATE/ZIP Everett/WA/98203 EMAIL ADDRESS kantrim@westernsystems-inc.com PURCHASE INFORMATION PURCHASE ORDER NUMBER PWE12222022-1 DATE 12/22/2022 The PO number is the three -character department code and today's date, in the following format: XXXMMDDYY XXX = Department Code (FIN, PWM, FIR, POL, etc...) MM = Month (01, 02, 11, etc...) DD = Day (01, 21 ,29, 30, etc...) YY= Year (14, 15, etc...) Example: For a Fire PO created on June 1, 2014, the PO number would be: FIR060114 GENERAL LEDGER ACCOUNT PROJECT ACCOUNTING QUANTITY DESCRIPTION FUND DEPT BASUB ELEMENT OBJ SUB -OBJ PROJECT PHASE TASK SUB -TASK AMOUNT 1 Detection and Pedestrian Equipment $ 12,570.63 0-08159 (Pedestrian Crossing Systems) Estimated Shipping 177.33 NOTES Annual Traffic Signal Program Items Project: JL KEY 80010404-3000156 GL -1046400-565005 APPROVALS OTHER QUOTES VENDOR (State Contract 04616/CoT K2219) QUOTE DATE VENDOR QUOTE DATE Subtotal Sales Tax TOTAL $ 12,747.96 1,269.63 $ 14,017.59 PURCHASER/ M.Ronda INITIATED BY DEPARTMENTAL APPROVAL EXECUTIVE APPROVAL (Required if more than $20,000.00) Western Systems Innovative Transportation Solutions 1122 Industry Street, Bldg. B, Everett, WA 98203 Phone: (425) 438-1133 I Fax: (425) 438-1585 Quotation Date Quote # Rev # 12/20/22 Q-08159 Project Agency: Detection and Pedestrian Equipment KPG Prepared For: To place an order: Contact: Jan Ciganik Phone: (206) 267-1034 Company: City of Tukwila, WA Email: jan@kpg.com Address: Attn: Accounts Payable600 Minkler Boulevard City/State: Tukwila, WA 98188 Contact: Kai Antrim Phone: +1 4255309017 Fax: (425) 438-1585 Email: kantrim@westernsystems-inc.com *This order is subject to the terms & conditions Qty Part # Description 6 7220086260 INS2 APS (iNAVIGATOR) 2 WIRE SYS W/9X15 HIRR R10 -3E SIGN, NO BRAILLE, VOICE (GREEN) 2016 1 7220086350 CONTROL UNIT (iNAVIGATOR) INTELLIGENT CENTRAL CONTROL UNIT SHELF MOUNT (ALL CABINETS) 1 7220086360 CABLE B, PREEMPTION INPUTS CABLE FOR ICCU-S2 1 7220086355 ANY CABINET CABLE PACKAGE (INCLUDES CABLES -A, C & iN2-ICB) 2 7030036025 PED SIGNAL 16" 1 SEC ALUMINUM (_) W/RIGHT CLAMSHELL (GREEN) EAGLE 2 7030036055 PED SIGNAL 16" 1 SEC ALUMINUM (_) W/LEFT CLAMSHELL (GREEN) EAGLE 2 7030036000 PED SIGNAL 16" 1 SEC ALUMINUM (_) OPEN PORTS (GREEN) EAGLE 6 7110020050 LED 16" ORANGE/WHITE PEDESTRIAN COUNTDOWN (2007 ITE) 1 7052180015 POST TOP MOUNTING PED / PED (TYPE C) GREEN 6 9880000011 INSTALLATION OF LEDS IN PEDESTRIAN SIGNALS Terms: Freight Terms: Material Lead Time: 56 Net 30 FOB DstFrt PP&ADD See General Conditions below for exceptions and changes to freight and lead time policies 1 of 3 Subtotal Shipping Tax 10.10% Grand Total $12,570.63 $177.33 $1,269.63 $14,017.59 GENERAL CONDITIONS OF SALE All information contained within this quote is valid for 30 days from the date of the quotation. Thereafter, all prices and applicable charges are subject to change. The acceptance of this quotation implies the acceptance of the following terms and conditions which cannot be varied or waived except by express written authorization by a Western Systems representative. These terms govern the sale of goods and services supplied by Western Systems. Differing terms from Buyer in any purchase order or written communication shall not be binding on Western Systems." Purchase Order: All purchases require a formal purchase order. Emails or verbal communication does not constitute an acceptable purchase order. Delivery: Material lead time date is based after the release of the order. During the Covid-19 outbreak, Western Systems lead time dates will be estimates based on our best information available. Clarification on Shipping During Covid-19; FOB Destination and FOB Destination, Prepay & Add terms as quoted imply that the customer will be available to receive material deliveries. Any repeated delivery attempts, trucking reroutes, en route cancellations or product factory returns which incur additional shipping costs shall be billed to the customer will be passed onto the purchaser. Taxes/Fees: Unless current resale certificate is on file with Western Systems, purchaser shall be responsible for all, tariffs, duties or sales or use taxes in addition to the quoted prices herein. Any tax listed is an estimate only. Payment Terms: Payment terms are based on approval of credit. If credit is approved, terms are Net 30 days. Western Systems imposes a surcharge of 2% on the transaction amounts when paying with a Visa or MasterCard. We are unable to accept other credit cards for payment options. All prices are quotes in USD funds. Non -Payment Penalties: If payment has not been received within terms, the purchaser will be considered in default. Western Systems will be entitled, withou t prejudice to our other rights, without serving notice of default, to charge the purchaser for all costs incurred such as administration, storage, legal advice etc. The unpaid portion of any amount due to Western Systems will bear interest at the rate of 1.5% per month simple interest. Western Systems reserves the righ t to hold goods until customer balances their account. Western Systems will not be subject to any project retainage of any kind. Material purchases are due and payable upon receipt. Unpaid balances will be subje ct to Non -Payment Penalties. Collections: Upon Buyer default of these terms, Western Systems may, in addition to any other rights or remedies at contract or law, declare the entire balance of Buyer's account immediately due and payable. If unpaid balance is referred for collections, Buyer agrees to pay Western Systems, to the extent permitted by law, reasonable attorney fees in addition to all damages otherwise available, plus any court costs or expenses incurred by Western Systems, plus any finance charges accrued on any unpaid balance owed by Purchaser. Deferment or Cancellation Policy: Order deferment or cancellation once materials have been released will be subject to cancellation and/or restocking fees. Documentation: Any operational documentation supplied as a part of this quotation remains the property of Western Systems and may not be copied, reprod uced, transmitted, or communicated to 3rd parties without the express written consent of Western Systems. On -Site Services: On-site services such as signal or video system turn -on support shall be scheduled three weeks in advance. If services need to be cancelled or postponed, any non -reimbursable travel expenses will be billed to purchaser. This quotation does not provide nor imply any on-site support services unless mentioned specifically herein. If on-site support services are required, and not included as part of this proposed scope of work, please contact Western Systems for a revised quotation. Warranty: Standard one-year warranty on material goods manufactured or supplied by Western Systems from the date of manufacturers factory shipment, un less superseded by an additional manufacturer's warranty, provided such goods are maintained and operated in accordance with manufacturers standard met hod of operation. For additional information on Western Systems warranty, please send an email to info@westernsystems-inc.com. Return and Restocking Policy: Western Systems will be the sole source in determining whether any item is eligible for return. To be eligible the item(s) must be standard product models, new and unused, in the original packaging, and invoiced within the last 90 days. Restocking fees are applied to all returns and c an vary between 20-50% based on annual sales activity. In no case will Western Systems be obligated to take returns for materials, including items that are o bsolete, custom orders, or past the 90 -day invoice period. Delivery Inspection: All materials deliveries must be inspected upon receipt from freight carrier. Any freight damages must be reported to the carrier at the ti me of receipt of goods. Any materials shortages or inaccuracies in shipment must be reported to Western Systems within ten days receipt of goods. Thereafte r, any discrepancies will be considered incidental and the responsibility of the receiver. Force Majeure: Western Systems, Inc. shall in no event be responsible for delays in performance due to actions beyond its reasonable control including with out limitation acts of God, strikes, labor shortage or disturbance, fire, accident, war, civil disturbance, or carrier delays. 2 of 3 57 Western Systems, Inc. accepts no liability for errors or omissions or the accuracy or the completeness of this quotation. It has been prepared to the best of ou r knowledge per plans, specifications, documentation, and communications provided but we do not guarantee these to be accurate or of the latest revision. D etermination of accuracy of this quotation and final quantities are the sole responsibility of recipient. Western Systems, Inc. shall in no event be liable for any s pecial, consequential, incidental, or liquidated damages (including without limitation damages for loss of use of facilities or equipment, loss of revenue, loss of profits or loss of goodwill), regardless of whether seller (a) has been informed of the possibility of such damages or (b) is negligent. 58 3 of 3 City of Tukwila 6200 Southcenter Blvd, Tukwila, WA 98188-2544 206-433-1800 VENDOR INFORMATION NAME Western Systems y CONTACTOR Kai Antrim SALESPERSON STREET 1122 IndustryStreet, Bldg. B ADDRESS g' NU NUMBERS 425-530-9017 CITY/STATE/ZIP Everett/WA/98203 EMAIL ADDRESS kantrim@westernsystems-inc.com PURCHASE INFORMATION PURCHASE ORDER NUMBER PWE12222022-2 DATE 12/22/2022 The PO number is the three -character department code and today's date, in the following format: XXXMMDDYY XXX = Department Code (FIN, PWM, FIR, POL, etc...) MM = Month (01, 02, 11, etc...) DD = Day (01, 21 ,29, 30, etc...) YY= Year (14, 15, etc...) Example: For a Fire PO created on June 1, 2014, the PO number would be: FIR060114 GENERAL LEDGER ACCOUNT PROJECT ACCOUNTING QUANTITY DESCRIPTION FUND DEPT BASUB ELEMENT OBJ SUB -OBJ PROJECT PHASE TASK SUB -TASK AMOUNT 1 Detection and Pedestrian Equipment 104 80010404 3000 156 $ 33,146.87 Q-08199 (Video Detection Cameras) Estimated Shipping 350.00 GL KEY: PW306480C OBJ:563000 NOTES Annual Traffic Signal Program Items Project: JL KEY 80010404-3000156 GL -1046400-565005 APPROVALS OTHER QUOTES VENDOR (State Contract 04616/CoT K2219) QUOTE DATE VENDOR QUOTE DATE Subtotal Sales Tax TOTAL $ 33,496.87 3,347.83 $ 36,844.70 PURCHASER/ M.Ronda INITIATED BY DEPARTMENTAL APPROVAL EXECUTIVE APPROVAL (Required if more than $20,000.00) Western Systems Innovative Transportation Solutions 1122 Industry Street, Bldg. B, Everett, WA 98203 Phone: (425) 438-1133 1 Fax: (425) 438-1585 Quotation Date Quote # Rev # 12/20/22 Q-08199 Project Agency: Detection and Pedestrian Equipment KPG Prepared For: To place an order: Contact: Jan Ciganik Phone: (206) 267-1034 Company: City of Tukwila, WA Email: jan@kpg.com Address: Attn: Accounts Payable600 Minkler Boulevard City/State: Tukwila, WA 98188 Contact: Kai Antrim Phone: +1 4255309017 Fax: (425) 438-1585 Email: kantrim@westernsystems-inc.com This order is subject to the terms & conditions Qty Part # Description 1 5850040718 VANTAGE NEXT VIDEO CAMERA (WDR) 3 5850010110 CAMERA/RADAR SYSTEM (VECTOR -NEXT) 115VAC ITERIS (COLOR) 1 5850040730 VANTAGE NEXT CCU UNIT W/SHIP KIT (SHELF MOUNT) TS2 VERSION; MAX 4 SENSORS 1 0630010027 CABLE CAT5E DIRECT BURIAL STP (GEL FILLED) 1000FT ROLL Terms: Freight Terms: Material Lead Time: 60 Net 30 FOB DstFrt PP&ADD See General Conditions below for exceptions and changes to freight and lead time policies 1 of 3 Subtotal Shipping Tax 10.10% Grand Total $33,146.87 $350.00 $3,347.83 $36,844.70 GENERAL CONDITIONS OF SALE All information contained within this quote is valid for 30 days from the date of the quotation. Thereafter, all prices and applicable charges are subject to change. The acceptance of this quotation implies the acceptance of the following terms and conditions which cannot be varied or waived except by express written authorization by a Western Systems representative. These terms govern the sale of goods and services supplied by Western Systems. Differing terms from Buyer in any purchase order or written communication shall not be binding on Western Systems." Purchase Order: All purchases require a formal purchase order. Emails or verbal communication does not constitute an acceptable purchase order. Delivery: Material lead time date is based after the release of the order. During the Covid-19 outbreak, Western Systems lead time dates will be estimates based on our best information available. Clarification on Shipping During Covid-19; FOB Destination and FOB Destination, Prepay & Add terms as quoted imply that the customer will be available to receive material deliveries. Any repeated delivery attempts, trucking reroutes, en route cancellations or product factory returns which incur additional shipping costs shall be billed to the customer will be passed onto the purchaser. Taxes/Fees: Unless current resale certificate is on file with Western Systems, purchaser shall be responsible for all, tariffs, duties or sales or use taxes in addition to the quoted prices herein. Any tax listed is an estimate only. Payment Terms: Payment terms are based on approval of credit. If credit is approved, terms are Net 30 days. Western Systems imposes a surcharge of 2% on the transaction amounts when paying with a Visa or MasterCard. We are unable to accept other credit cards for payment options. All prices are quotes in USD funds. Non -Payment Penalties: If payment has not been received within terms, the purchaser will be considered in default. Western Systems will be entitled, withou t prejudice to our other rights, without serving notice of default, to charge the purchaser for all costs incurred such as administration, storage, legal advice etc. The unpaid portion of any amount due to Western Systems will bear interest at the rate of 1.5% per month simple interest. Western Systems reserves the righ t to hold goods until customer balances their account. Western Systems will not be subject to any project retainage of any kind. Material purchases are due and payable upon receipt. Unpaid balances will be subje ct to Non -Payment Penalties. Collections: Upon Buyer default of these terms, Western Systems may, in addition to any other rights or remedies at contract or law, declare the entire balance of Buyer's account immediately due and payable. If unpaid balance is referred for collections, Buyer agrees to pay Western Systems, to the extent permitted by law, reasonable attorney fees in addition to all damages otherwise available, plus any court costs or expenses incurred by Western Systems, plus any finance charges accrued on any unpaid balance owed by Purchaser. Deferment or Cancellation Policy: Order deferment or cancellation once materials have been released will be subject to cancellation and/or restocking fees. Documentation: Any operational documentation supplied as a part of this quotation remains the property of Western Systems and may not be copied, reprod uced, transmitted, or communicated to 3rd parties without the express written consent of Western Systems. On -Site Services: On-site services such as signal or video system turn -on support shall be scheduled three weeks in advance. If services need to be cancelled or postponed, any non -reimbursable travel expenses will be billed to purchaser. This quotation does not provide nor imply any on-site support services unless mentioned specifically herein. If on-site support services are required, and not included as part of this proposed scope of work, please contact Western Systems for a revised quotation. Warranty: Standard one-year warranty on material goods manufactured or supplied by Western Systems from the date of manufacturers factory shipment, un less superseded by an additional manufacturer's warranty, provided such goods are maintained and operated in accordance with manufacturers standard met hod of operation. For additional information on Western Systems warranty, please send an email to info@westernsystems-inc.com. Return and Restocking Policy: Western Systems will be the sole source in determining whether any item is eligible for return. To be eligible the item(s) must be standard product models, new and unused, in the original packaging, and invoiced within the last 90 days. Restocking fees are applied to all returns and c an vary between 20-50% based on annual sales activity. In no case will Western Systems be obligated to take returns for materials, including items that are o bsolete, custom orders, or past the 90 -day invoice period. Delivery Inspection: All materials deliveries must be inspected upon receipt from freight carrier. Any freight damages must be reported to the carrier at the ti me of receipt of goods. Any materials shortages or inaccuracies in shipment must be reported to Western Systems within ten days receipt of goods. Thereafte r, any discrepancies will be considered incidental and the responsibility of the receiver. Force Majeure: Western Systems, Inc. shall in no event be responsible for delays in performance due to actions beyond its reasonable control including with out limitation acts of God, strikes, labor shortage or disturbance, fire, accident, war, civil disturbance, or carrier delays. 2 of 3 61 Western Systems, Inc. accepts no liability for errors or omissions or the accuracy or the completeness of this quotation. It has been prepared to the best of ou r knowledge per plans, specifications, documentation, and communications provided but we do not guarantee these to be accurate or of the latest revision. D etermination of accuracy of this quotation and final quantities are the sole responsibility of recipient. Western Systems, Inc. shall in no event be liable for any s pecial, consequential, incidental, or liquidated damages (including without limitation damages for loss of use of facilities or equipment, loss of revenue, loss of profits or loss of goodwill), regardless of whether seller (a) has been informed of the possibility of such damages or (b) is negligent. 62 3 of 3 City of Tukwila 6200 Southcenter Blvd, Tukwila, WA 98188-2544 206-433-1800 VENDOR INFORMATION NAME Western Systems y CONTACTOR Kai Antrim SALESPERSON STREET 1122 IndustryStreet, Bldg. B ADDRESS g' NU NUMBERS 425-530-9017 CITY/STATE/ZIP Everett/WA/98203 EMAIL ADDRESS kantrim@westernsystems-inc.com PURCHASE INFORMATION PURCHASE ORDER NUMBER PWE12222022-3 DATE 12/13/2022 The PO number is the three -character department code and today's date, in the following format: XXXMMDDYY XXX = Department Code (FIN, PWM, FIR, POL, etc...) MM = Month (01, 02, 11, etc...) DD = Day (01, 21 ,29, 30, etc...) YY= Year (14, 15, etc...) Example: For a Fire PO created on June 1, 2014, the PO number would be: FIR060114 GENERAL LEDGER ACCOUNT PROJECT ACCOUNTING QUANTITY DESCRIPTION FUND DEPT BASUB ELEMENT OBJ SUB -OBJ PROJECT PHASE TASK SUB -TASK AMOUNT 1 Detection and Pedestrian Equipment $ 38,456.52 Q-06712 (P+ Signal Cabinet) Estimated Shipping 340.00 NOTES 2022 Annual Overlay Program Items Project: JL KEY 80010401-3000156 GL - 104640C-565005 APPROVALS OTHER QUOTES VENDOR (State Contract 04616/CoT K2219) QUOTE DATE VENDOR QUOTE DATE Subtotal Sales Tax TOTAL $ 38,796.52 3,884.11 $ 42,680.63 PURCHASER/ M. Ronda INITIATED BY DEPARTMENTAL APPROVAL EXECUTIVE APPROVAL (Required if more than $20,000.00) Western Systems Innovative Transportation Solutions 1122 Industry Street, Bldg. B, Everett, WA 98203 Phone: (425) 438-1133 I Fax: (425) 438-1585 Quotation Date Quote # Rev # 12/20/22 Q-06712 Project Agency: Boeing Fire Signal City of Tukwila, WA Prepared For: To place an order: Contact: Tim Kirkland Phone: (206) 433-1862 Company: City of Tukwila, WA Email: tim.kirkland©tukwilawa.gov Address: Attn: Accounts Payable600 Minkler Boulevard City/State: Tukwila, WA 98188 Contact: Robert Nims Phone: 425-438-1133 Fax: (425) 438-1585 Email: rnims©westernsystems-inc.com *This order is subject to the terms & conditions Qty Part # Description 1 3012500000 ENCLOSURE TYPE P+ ROLLED STOCK (F) ALLEN WRENCH (S) HANDLES (UNFINISHED) 1 2510510013 CONTROLLER CABINET (TS2-1); WESTERN SYSTEMS TYPE P+ 32CH (2019) NOTES WESTERN SYSTEMS CITY OF TUKWILACABINET # EPACP+2061-USSO 0000023381 4 2010000040 RED JUMPERS UNUSED PHASES 1 4050090021 CONTROLLER EPAC M62; ATC / ATC COMM HUB / LINUX CPU / SEPAC LATEST VERSION / 8133-0004-014 1 5010030065 SMART MONITOR (MMU2-16LEIP) 16 CH ENHANCED MMU W/FYA SUPPORT & ETHERNET 1 5070070250 POWER SUPPLY (PS250) SHELF MOUNT (TS2) 5A 2 5060050710 BUS INTERFACE UNIT (BIU700H) (TS2) 1/2W 2 5060050700 BUS INTERFACE UNIT (BIU700) (TS2) 16 5020010620 LOAD SWITCH (SSS871/O) CUBE WITH I/O INDICATORS (PDC) 1 5030010887 FLASHER (SSF87) CUBE (PDC) 6 5040040020 FLASH TRANSFER RELAY 2 5610030006 LOOP AMPLIFIER (ORACLE4EH) 4CH 1/2 WIDTH WITH TIMING AND LCD DISPLAY 2 5610030004 LOOP AMPLIFIER (ORACLE4E) 4CH RACK MOUNT WITH TIMING AND LCD DISPLAY 1 5455050040 OPTICOM (764) PHASE SELECTOR 4CH (INFRARED / GPS) Terms: Freight Terms: Material Lead Time: 64 Net 30 FOB DESTINATION See General Conditions below for exceptions and changes to freight and lead time policies 1 of 4 Subtotal Shipping Tax 10.10% Grand Total $38,456.52 $340.00 $3,884.11 $42,680.63 2 of 4 65 GENERAL CONDITIONS OF SALE All information contained within this quote is valid for 30 days from the date of the quotation. Thereafter, all prices and applicable charges are subject to change. The acceptance of this quotation implies the acceptance of the following terms and conditions which cannot be varied or waived except by express written authorization by a Western Systems representative. These terms govern the sale of goods and services supplied by Western Systems. Differing terms from Buyer in any purchase order or written communication shall not be binding on Western Systems." Purchase Order: All purchases require a formal purchase order. Emails or verbal communication does not constitute an acceptable purchase order. Delivery: Material lead time date is based after the release of the order. During the Covid-19 outbreak, Western Systems lead time dates will be estimates based on our best information available. Clarification on Shipping During Covid-19; FOB Destination and FOB Destination, Prepay & Add terms as quoted imply that the customer will be available to receive material deliveries. Any repeated delivery attempts, trucking reroutes, en route cancellations or product factory returns which incur additional shipping costs shall be billed to the customer will be passed onto the purchaser. Taxes/Fees: Unless current resale certificate is on file with Western Systems, purchaser shall be responsible for all, tariffs, duties or sales or use taxes in addition to the quoted prices herein. Any tax listed is an estimate only. Payment Terms: Payment terms are based on approval of credit. If credit is approved, terms are Net 30 days. Western Systems imposes a surcharge of 2% on the transaction amounts when paying with a Visa or MasterCard. We are unable to accept other credit cards for payment options. All prices are quotes in USD funds. Non -Payment Penalties: If payment has not been received within terms, the purchaser will be considered in default. Western Systems will be entitled, withou t prejudice to our other rights, without serving notice of default, to charge the purchaser for all costs incurred such as administration, storage, legal advice etc. The unpaid portion of any amount due to Western Systems will bear interest at the rate of 1.5% per month simple interest. Western Systems reserves the righ t to hold goods until customer balances their account. Western Systems will not be subject to any project retainage of any kind. Material purchases are due and payable upon receipt. Unpaid balances will be subje ct to Non -Payment Penalties. Collections: Upon Buyer default of these terms, Western Systems may, in addition to any other rights or remedies at contract or law, declare the entire balance of Buyer's account immediately due and payable. If unpaid balance is referred for collections, Buyer agrees to pay Western Systems, to the extent permitted by law, reasonable attorney fees in addition to all damages otherwise available, plus any court costs or expenses incurred by Western Systems, plus any finance charges accrued on any unpaid balance owed by Purchaser. Deferment or Cancellation Policy: Order deferment or cancellation once materials have been released will be subject to cancellation and/or restocking fees. Documentation: Any operational documentation supplied as a part of this quotation remains the property of Western Systems and may not be copied, reprod uced, transmitted, or communicated to 3rd parties without the express written consent of Western Systems. On -Site Services: On-site services such as signal or video system turn -on support shall be scheduled three weeks in advance. If services need to be cancelled or postponed, any non -reimbursable travel expenses will be billed to purchaser. This quotation does not provide nor imply any on-site support services unless mentioned specifically herein. If on-site support services are required, and not included as part of this proposed scope of work, please contact Western Systems for a revised quotation. Warranty: Standard one-year warranty on material goods manufactured or supplied by Western Systems from the date of manufacturers factory shipment, un less superseded by an additional manufacturer's warranty, provided such goods are maintained and operated in accordance with manufacturers standard met hod of operation. For additional information on Western Systems warranty, please send an email to info@westernsystems-inc.com. Return and Restocking Policy: Western Systems will be the sole source in determining whether any item is eligible for return. To be eligible the item(s) must be standard product models, new and unused, in the original packaging, and invoiced within the last 90 days. Restocking fees are applied to all returns and c an vary between 20-50% based on annual sales activity. In no case will Western Systems be obligated to take returns for materials, including items that are o bsolete, custom orders, or past the 90 -day invoice period. Delivery Inspection: All materials deliveries must be inspected upon receipt from freight carrier. Any freight damages must be reported to the carrier at the ti me of receipt of goods. Any materials shortages or inaccuracies in shipment must be reported to Western Systems within ten days receipt of goods. Thereafte r, any discrepancies will be considered incidental and the responsibility of the receiver. Force Majeure: Western Systems, Inc. shall in no event be responsible for delays in performance due to actions beyond its reasonable control including with out limitation acts of God, strikes, labor shortage or disturbance, fire, accident, war, civil disturbance, or carrier delays. 66 3 of 4 Western Systems, Inc. accepts no liability for errors or omissions or the accuracy or the completeness of this quotation. It has been prepared to the best of ou r knowledge per plans, specifications, documentation, and communications provided but we do not guarantee these to be accurate or of the latest revision. D etermination of accuracy of this quotation and final quantities are the sole responsibility of recipient. Western Systems, Inc. shall in no event be liable for any s pecial, consequential, incidental, or liquidated damages (including without limitation damages for loss of use of facilities or equipment, loss of revenue, loss of profits or loss of goodwill), regardless of whether seller (a) has been informed of the possibility of such damages or (b) is negligent. 4 of 4 67 68 City of Tukwila 6200 Southcenter Blvd, Tukwila, WA 98188-2544 206-433-1800 VENDOR INFORMATION NAME Western Systems y CONTACTOR Kai Antrim SALESPERSON STREET 1122 IndustryStreet, Bldg. B ADDRESS g' NU NUMBERS 425-530-9017 CITY/STATE/ZIP Everett/WA/98203 EMAIL ADDRESS kantrim@westernsystems-inc.com PURCHASE INFORMATION PURCHASE ORDER NUMBER PWE12222022-4 DATE 12/22/2022 The PO number is the three -character department code and today's date, in the following format: XXXMMDDYY XXX = Department Code (FIN, PWM, FIR, POL, etc...) MM = Month (01, 02, 11, etc...) DD = Day (01, 21 ,29, 30, etc...) YY= Year (14, 15, etc...) Example: For a Fire PO created on June 1, 2014, the PO number would be: FIR060114 GENERAL LEDGER ACCOUNT PROJECT ACCOUNTING QUANTITY DESCRIPTION FUND DEPT BASUB ELEMENT OBJ SUB -OBJ PROJECT PHASE TASK SUB -TASK AMOUNT 1 Detection and Pedestrian Equipment $ 5,717.61 0-08201 (UPS/ATS/Battery Backup) Estimated Shipping 75.00 NOTES Annual Traffic Signal Program Items Project: JL KEY 80010404-3000156 GL -1046400-565005 APPROVALS OTHER QUOTES VENDOR (State Contract 04616/CoT K2219) QUOTE DATE VENDOR QUOTE DATE Subtotal Sales Tax TOTAL $ 5,792.61 577.48 $ 6,370.09 PURCHASER/ M.Ronda INITIATED BY DEPARTMENTAL APPROVAL EXECUTIVE APPROVAL (Required if more than $20,000.00) Western Systems Innovative Transportation Solutions 1122 Industry Street, Bldg. B, Everett, WA 98203 Phone: (425) 438-1133 I Fax: (425) 438-1585 Quotation Date Quote # Rev # 12/20/22 Q-08201 Project Agency: Detection and Pedestrian Equipment KPG Prepared For: To place an order: Contact: Jan Ciganik Phone: (206) 267-1034 Company: City of Tukwila, WA Email: jan@kpg.com Address: Attn: Accounts Payable600 Minkler Boulevard City/State: Tukwila, WA 98188 Contact: Kai Antrim Phone: +1 4255309017 Fax: (425) 438-1585 Email: kantrim@westernsystems-inc.com *This order is subject to the terms & conditions Qty Part # Description 1 8025000115 UPS POWER MODULE HP 1100W W/(6) RELAYS & 120V INPUT/OUTPUT IP/SNMP 1 8025015000 AUTOMATIC TRANSFER SWITCH ASSEMBLY 19" RM WITH SURGE & RECEPTACLES 120VAC (P -PLUS + WSDOT) 1 8025050032 BATTERY CABLE HARNESS KIT 48V 8FT 1/4-20 TERMINALS FXM SERIES W/131N BLK EXT (334/P+) (SOUTHERN CALIFORNIA) 1 8025050037 BATTERY CABLE CONNECTOR (BATTERY SIDE ONLY) 1 8025095500 RBMS; CONTROLLER, SENSOR INT CABLES, (1) CAT5E CBLS, (4) BS3B-12-4-EQ SENSORS (4 BATTERY SYSTEM) 4 8025040085 BATTERY ALPHACELL 240XTV (112AH / 75LB) 1 9780010000 ONSITE TURN -ON ASSISTANCE Terms: Freight Terms: Material Lead Time: 70 Net 30 FOB DstFrt PP&ADD See General Conditions below. for exceptions and changes to. freight and lead time policies 1 of 3 Subtotal Shipping Tax 10.10% Grand Total $5,717.61 $75.00 $577.48 $6,370.09 GENERAL CONDITIONS OF SALE All information contained within this quote is valid for 30 days from the date of the quotation. Thereafter, all prices and applicable charges are subject to change. The acceptance of this quotation implies the acceptance of the following terms and conditions which cannot be varied or waived except by express written authorization by a Western Systems representative. These terms govern the sale of goods and services supplied by Western Systems. Differing terms from Buyer in any purchase order or written communication shall not be binding on Western Systems." Purchase Order: All purchases require a formal purchase order. Emails or verbal communication does not constitute an acceptable purchase order. Delivery: Material lead time date is based after the release of the order. During the Covid-19 outbreak, Western Systems lead time dates will be estimates based on our best information available. Clarification on Shipping During Covid-19; FOB Destination and FOB Destination, Prepay & Add terms as quoted imply that the customer will be available to receive material deliveries. Any repeated delivery attempts, trucking reroutes, en route cancellations or product factory returns which incur additional shipping costs shall be billed to the customer will be passed onto the purchaser. Taxes/Fees: Unless current resale certificate is on file with Western Systems, purchaser shall be responsible for all, tariffs, duties or sales or use taxes in addition to the quoted prices herein. Any tax listed is an estimate only. Payment Terms: Payment terms are based on approval of credit. If credit is approved, terms are Net 30 days. Western Systems imposes a surcharge of 2% on the transaction amounts when paying with a Visa or MasterCard. We are unable to accept other credit cards for payment options. All prices are quotes in USD funds. Non -Payment Penalties: If payment has not been received within terms, the purchaser will be considered in default. Western Systems will be entitled, withou t prejudice to our other rights, without serving notice of default, to charge the purchaser for all costs incurred such as administration, storage, legal advice etc. The unpaid portion of any amount due to Western Systems will bear interest at the rate of 1.5% per month simple interest. Western Systems reserves the righ t to hold goods until customer balances their account. Western Systems will not be subject to any project retainage of any kind. Material purchases are due and payable upon receipt. Unpaid balances will be subje ct to Non -Payment Penalties. Collections: Upon Buyer default of these terms, Western Systems may, in addition to any other rights or remedies at contract or law, declare the entire balance of Buyer's account immediately due and payable. If unpaid balance is referred for collections, Buyer agrees to pay Western Systems, to the extent permitted by law, reasonable attorney fees in addition to all damages otherwise available, plus any court costs or expenses incurred by Western Systems, plus any finance charges accrued on any unpaid balance owed by Purchaser. Deferment or Cancellation Policy: Order deferment or cancellation once materials have been released will be subject to cancellation and/or restocking fees. Documentation: Any operational documentation supplied as a part of this quotation remains the property of Western Systems and may not be copied, reprod uced, transmitted, or communicated to 3rd parties without the express written consent of Western Systems. On -Site Services: On-site services such as signal or video system turn -on support shall be scheduled three weeks in advance. If services need to be cancelled or postponed, any non -reimbursable travel expenses will be billed to purchaser. This quotation does not provide nor imply any on-site support services unless mentioned specifically herein. If on-site support services are required, and not included as part of this proposed scope of work, please contact Western Systems for a revised quotation. Warranty: Standard one-year warranty on material goods manufactured or supplied by Western Systems from the date of manufacturers factory shipment, un less superseded by an additional manufacturer's warranty, provided such goods are maintained and operated in accordance with manufacturers standard met hod of operation. For additional information on Western Systems warranty, please send an email to info@westernsystems-inc.com. Return and Restocking Policy: Western Systems will be the sole source in determining whether any item is eligible for return. To be eligible the item(s) must be standard product models, new and unused, in the original packaging, and invoiced within the last 90 days. Restocking fees are applied to all returns and c an vary between 20-50% based on annual sales activity. In no case will Western Systems be obligated to take returns for materials, including items that are o bsolete, custom orders, or past the 90 -day invoice period. Delivery Inspection: All materials deliveries must be inspected upon receipt from freight carrier. Any freight damages must be reported to the carrier at the ti me of receipt of goods. Any materials shortages or inaccuracies in shipment must be reported to Western Systems within ten days receipt of goods. Thereafte r, any discrepancies will be considered incidental and the responsibility of the receiver. Force Majeure: Western Systems, Inc. shall in no event be responsible for delays in performance due to actions beyond its reasonable control including with out limitation acts of God, strikes, labor shortage or disturbance, fire, accident, war, civil disturbance, or carrier delays. 2 of 3 71 Western Systems, Inc. accepts no liability for errors or omissions or the accuracy or the completeness of this quotation. It has been prepared to the best of ou r knowledge per plans, specifications, documentation, and communications provided but we do not guarantee these to be accurate or of the latest revision. D etermination of accuracy of this quotation and final quantities are the sole responsibility of recipient. Western Systems, Inc. shall in no event be liable for any s pecial, consequential, incidental, or liquidated damages (including without limitation damages for loss of use of facilities or equipment, loss of revenue, loss of profits or loss of goodwill), regardless of whether seller (a) has been informed of the possibility of such damages or (b) is negligent. 72 3 of 3 Transportation & Infrastructure Services Committee Minutes January 17, 2023 Items for follow-up: Provide more information on criteria and seek feedback on why application was rejected in 2022. Committee Recommendation Return to Committee. E. Consultant Agreement: 2023 Annual Overlay Program Staff is seeking Council approval of an agreement with KPG, Inc. in the amount of $149,824.00 for design of the 2023 program. Committee Recommendation Unanimous approval. Forward to January 23, 2023 Special Consent Agenda. F. 2022 Overlay & Repair Program Furnishing Signal Items Staff is seeking Council approval to purchase pedestrian push button assemblies, video *detection cameras, and traffic controller cabinet in the amount of $99,914.00 to replenish inventory. Committee Recommendation Unanimous approval. Forward to January 23, 2023 Special Consent Agenda. Miscellaneous Councilmember Kruller mentioned community concerns about the pedestrian dangers of the S. 144th St bridge over 1-5. Staff announced that funding has been awarded for design and this will be scheduled for a future committee meeting. The meeting adjourned at 6:48 p.m. MA Committee Chair Approval Minutes by LH 73