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HomeMy WebLinkAboutTIS 2023-02-06 Item 2E - Contract Amendment #2 - Green the Green Shoreline Restoration Maintenance with At Work! Commercial EnterprisesTO: FROM: BY: CC: DATE: SUBJECT: City of Tukwila Allan Ekberg, Mayor Public Works Department - Harr Porrrnek rntr, Director/City Errgir*9r INFORMATIONAL MEMORANDUM Transportation and Infrastructure Services Committee Hari Ponnekanti, Public Works Director Mike Perfetti, Surface Water Sr. Program Manager Mayor Allan Ekberg February 3, 2023 Surface Water Fund — Green the Green Shoreline Restoration Maintenance Project Number 91641202 Contract 21-074 Amendment No. 2 ISSUE Approve Amendment No. 2 to Contract No. 21-074 with At Work! Commercial Enterprises LLC. BACKGROUND The City's Green the Green Shoreline Restoration project, a public-private partnership, accomplished the removal of 1.82 acres of invasive plant species and the installation of 5,700 native plants along 1,941 lineal feet of Green River shoreline. This phase of the project is intended to support plant establishment and control invasive species regrowth over the next 2 years. DISCUSSION At Work! performed invasive species control and plant establishment throughout 2021 and 2022 at the NC Machinery and JSH/Southcenter Office Plaza sites, which were restored in 2020. Today, the JSH/Southcenter Office Plaza site is largely weed free and is functioning as planned, and the NC Machinery site, while showing overall success, requires additional invasive species control work and subsequent adaptive management planting. This amendment will allow the contractor to provide two additional years of needed maintenance at both locations and add adaptive management planting at the NC Machinery site. FISCAL IMPACT Contract Amendment No.2 brings the total contract amount to $65,927.10, which is over the $40,000 threshold for Council approval. Staff are applying for a King County ReGreen the Green grant, which would be used to cover the cost of Amendment No. 2. The 2023 CIP budget for this project is also sufficient to cover the cost of the contract if necessary. Cost Estimate Original Contract $28,736.10 Amendment #1 (Time only) 0.00 Amendment #2 37,191.00 Total $65,927.10 Budget (2023) $185,000.00 RECOMMENDATION Council is being asked to approve Amendment No. 2 with At Work! Commercial Enterprises, Inc. in the amount of $37,191.00 and consider this item on the Consent Agenda at the January 23, 2022, Special Council Meeting. Attachments: 2023-2028 CIP page 80 At Work Commercial Enterprises LLC Contract 21-074 Amendment no. 2 51 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Green the Green Program Project No. 91641202 This program supports revegetation efforts along watercourses within the City with main goal of providing habitat DESCRIPTION: and reducing water temperatures. Funding may be utilized for costs related to planting or maintenance and include City and partner protects that contribute to the goals. JUSTIFICATION: WRIA 9 has identified warm water temperatures as an impediment to salmon recovery, and has also started a funding program called, "ReGreen the Green" which aims to support revegetation projects along the river. Pilot project at NC Machinery & Southcenter Plaza completed and in ongoing maintenance. Funds maintenance STATUS: of recently completed surface water CIP projects meeting program goals. Other opportunities are being identified in a collaborative interdepartmental effort. MAINT. IMPACT: Expected to increase maintenance. COMMENT: Grant funding ongoing. Funding to date has come from WRIA9, King Co., and the Rose Foundation. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES - ‘� _ Project Location [7 S WM. WM 1P9` '\\01 Design 35 20 5 20 5 20 5 30 140 Land (R/W) 5 TB 5 Awn 3 5 18 Monitoring & Maint. 10 8 160 50 80 30 60 60 45 503 Const. Mgmt. 9 25 0 25 20 20 99 Construction 181 s, Y�_ 100 100 fr $ 1e0S[ (�., TukwlXa Pkwy r 100 100 581 TOTAL EXPENSES 235 8 185 180 105 160 80 188 200 1,341 FUND SOURCES Awarded Grants KC 172 8 29 209 Proposed Grants 40 50 50 50 50 50 50 340 Rose Foundation 25 25 Mitigation Expected 0 Utility Revenue 38 0 116 130 55 110 30 138 150 767 TOTAL SOURCES 235 8 185 180 105 160 80 188 200 1,341 2023 - 2028 Capital Improvement Program - ‘� _ Project Location [7 S WM. WM 1P9` '\\01 nie Vol III Bath TB Awn li4/iii* 111Mglit \ s, Y�_ fr $ 1e0S[ (�., TukwlXa Pkwy r 2023 - 2028 Capital Improvement Program City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Agreement Number: 21-074 CONTRACT FOR SERVICES Change Order #2 Short Form Contract Between the City of Tukwila and At Work! Commercial Enterprises, LLC That portion of Contract No. 21-163 between the City of Tukwila and At Work! Commercial Enterprises, LLC is hereby amended as follows: Section 3: Compensation and Method of Payment. The City shall pay the Contractor for services rendered according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by reference. The total amount to be paid shall not exceed $65,927.10 at a rate of N/A except by written agreement of the parties. All other provisions of the contract shall remain in full force and effect. Dated this ®t day of L1, , 20 2 - CITY CITY OF TUKWILA Allan Ekberg, Mayor CONTRACTOR widevy cc,--,,k-ter le s t -L C- Prin#ed Name: jcr..t ATTEST/AUTHENTICATED APPROVED AS TO FORM Christy O'Flaherty, MMC, City Clerk Office of the City Attorney CA Reviewed May 2020 Page 1 of 1 53 ATWORK COMMERCIAL ENTERPRISES LLC 1935 152nd PI Ne Bellevue, WA 98007 (425) 274-4026, (206) 434-6623 Johns1@atworkwa.org 12-18-2022 City of Tukwila Green to Green Project # 91641202 Contract Extension Cost Proposal Contract Extension Duration: 2 years, January 1,2023 to December 31, 2024 Scope of work and terms as per contract. JSH Site Item # Item Description Unit Unit Price Amount 1 Invasive Weed Control 1 $2,679 $2,679.00 2 Plant Maintenance 1 $5,600 $5,600.00 3 Project Management 1 $1,200 $1,200.00 Total for JSH Site for 2 year period: $9,479.00 Harnish Groua Site Item # Item Description Unit Unit Price Amount 4 Invasive Weed Control 1 $2,679 $2,679.00 5 Plant Maintenance 1 $12,343 $12,343.00 6 Project Management 1 $1,440 $1,440.00 7 Adaptive Mgt (Plant Qty as per plan) Work to be done prior to March 30, 2023 1 $11,250.00 $11,250.00 Total for Harnish Group Site for 2 year period: $27,712.00 Total for 2 year period: $37,191.00 Signature: pokt q, 5649 Title: Business Development Manager Date: 12-18-2022 54 Legend Zone 1 Zone 2 Zone 3 Zone 4 Zone 5 - Wet, Steep - Steep, Un mowed - Drier, Upland - Eventual Hedgerow - Access Zone / Unplantable Project Boundary Plant survival and plant health is relatively low in this general area, Install 10 -Pacific Madrone, 25 -Douglas Fir, 25 -Big Leaf Maples, 25 -Beaked Hazlenut, 56 Oceanspray,100- Red Flowerng Currant,100-Snowberry and 4 150 Nootka Rose. Plant materialand spacing shall be per contract. `Owner to 4 verify�ation prior to planting. Theboundary is approximate and may not be sufficiently sized to accommodate all plants, in which case plants shall be; located in other suitable locations throughoutthe site as approved by Owner. Zone 1, and to a lesser degree, Zone 2, experience water -conveyed weed seeds; steep slopes and recent sloughing events make access more challenging; continue invasive removal and replant steep I, slopes, sloughing areas and other areas void of native vegetation with 100 live stake willows (40 S. sitchensis, 40 S. sitchensis and 20 S. luciandralz 10 Black Cottonwoods,100 Pacific ninebark,10�0,Redosier dogwood, 50 Peafruited rose, 10 Western Red Cedar and 10 Oregon Ash) gals IPA Invasive species occur throughout the site. Continue focontrol all invasives species per contract and maintain all planted plants Continue to co'mply withlell aspects of the easement and all oth conditions in the contra .- &�. jr ,,, ,„ l r sraa , r.•i ii T t MD MEM 0131 er-al ADAPTIINISTANAGEMENT Pill Pictometry International Corp. 2015 KBD King Conservation District Tukwila Green the Green Planting Zone Map NC Machinery 120 60 0 1:827 120 Feet DISCLAIMER_ While every precaution was taken in preparing this map, the publisher disclaims any warranty of fitness or accuracy of the data. The map is approximate in nature, based on compilation of data from multiple sources, and should not be relied upon or referenced in legal documents, including property deeds, title reports, and contract documents, nor substituted for appropriate survey and \or engineering analysis . The user of the map acknowledges rts limitations, assumes all responsibility for its use, and agrees to hold the publisher harmless for any damages that may result from the use of this map. This map is subject to change without notice. KCD P aPner: Kristen Reichardt Copyright ©2017 ag Conservation District October 03, 2017 Document Path: M:IShared ResourceslAdministrationlContracted Services - KCDITukwila Green the GreenIMAPSINCMachineryMap.mxd