HomeMy WebLinkAboutTIS 2023-02-06 Item 2I - Discussion - Transporation Element UpdateCity of Tukwila
Man Ekberg, Mayor
Public Works Deportment - Harr' Pon iekonti, Director/City Engineer
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Services Committee
FROM: Hari Ponnekanti, Public Works Director/City Engineer
BY: Cyndy Knighton, Senior Program Manager
CC: Mayor Allan Ekberg
DATE: February 3, 2023
SUBJECT: Transportation Element Update
Project No. 72010405
Public Outreach Plan
ISSUE
Update the Council on the ongoing Transportation Element of the Comprehensive Plan update with specific
information on the draft Public Outreach Plan.
BACKGROUND
Last year, the City retained Fehr & Peers to provide transportation modeling and other planning services to assist
with the update of the Transportation Element (TE) of the Comprehensive Plan, which must be adopted by June
2024. The Concurrency Test Fee, which was updated in 2020, is intended to be a funding source for the routine
updates to the Transportation Element, including traffic data collection and Concurrency Reports done as needed in
between the major update efforts. Major updates to the Transportation Element are done typically every 8 years, but
the deadline for this current update was extended into 2024 due to Covid-19 impacts.
The TE is a long-range planning effort that projects the needs for transportation facilities to support the growth and
development of Tukwila, establishes level of service (LOS) standards for the transportation network, and will also
now include a Local Road Safety Plan to identify and plan for improvements to safety, and work toward the state's
goals in the Target Zero plan. The TE update will be recommending a Multi -modal Level of Service standard
(MMLOS) to address the needs of non -motorized transportation. Fehr & Peers has been working with City staff to
compile background information necessary for this effort and the project is about to start its first major public outreach
to involve the citizens, businesses, and others who have an interest in transportation in Tukwila.
DISCUSSION
The attached draft Outreach Plan Appendix shows the proposed outreach efforts and an overall schedule for
completion of the TE update. Staff has been carefully coordinating with other Comprehensive Plan element updates
that are underway, or will be beginning shortly, to minimize "outreach fatigue" that could set in if multiple outreach
efforts were made one after the other. The plan is to coordinate outreach efforts to gather input on multiple efforts at
single events, if possible. Once internal coordination has been completed, the schedule for outreach can be finalized.
In addition to in-person meetings at events or specific tabling efforts, a webpage is being finalized where people can
make comments, as well as identify specific locations where transportation works well or needs improvement.
FINANCIAL IMPACT
None. This work is currently within the project scope and budget.
RECOMMENDATION
Discussion Only.
Attachments: 2023 CIP Page 17
Outreach Plan Appendix — Draft
Full Outreach Plan - Draft
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Outreach Plan Appendix
November 2022 (Revised January 2023)
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Upcoming Deadlines for Outreach Prep
The following internal deadlines will allow us to meet our intended schedule of an outreach push from
February 13 — March 24.
January 2023
• January 20 (internal check-in)
■ Discuss timeline
■ Confirm proposed activities internally
■ Discuss internal approvals needed
o Wednesday, January 25
Content for Feb 6 meeting (info memo) — as high level as possible
• Tentative calendar / coordination with other departments
Setup meeting with DCD, Econ Devel, Utilities
• January 27
Coordinate with internal outreach teams (confirm additional groups of diverse
communities to reach out to one on one)
• Rachel
Comp Plan partners review outreach schedule
• DCD, Econ Devel, Utilities
■ Confirm key messages
■ Initial outreach to partners for pop-up locations
February 2023
• February 3 (internal check-in)
Confirm schedule with pop-up locations
Finalize materials/messages
Translate materials
• February 10
■ Website live
■ Social media push
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February
Z
O
2
W
D
IH
2023
Highlights for February:
• Launch Outreach
• Post Flyers
• In-person and online
en. a. ement
1
2
- Translate materials
6 7
8
9
10
- 5:30 Pm - 7:00 Pm
Transportation &
Infrastructure
Services Committee
(Introduce project)
- Share final social media
posts and flyers with City
- Finalize website
language
13 14
15 16
17
- Launch Survey
- Social media post
- Tabling this week at
2 locations (grocery
stores, Tukwila
Sounder Station)
- Place Flyers:
- Tukwila Library
- City Hall
- Community
Center (TCC)
- Southcenter Mall
- Grocery Stores
(Target, Saar's, Spice
Bridge)
- Senior housing (Tukwila
Village)
- Major employers (loop
in CTR)
3
11
12
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- Local orgs (Chamber of
Commerce, Rotary)
- Optional tabling/mini
workshop: Tai Chi for
Arthritis (10-11) (TCC)
20
21 22
23 24
- Social Media Post
- Tabling at 2
locations (South
Center Mall,
Community Center)
- Optional tabling/mini
workshop: Teen After
School Room (TCC)
27 28
- Optional
tabling/mini
workshop: Tukwila
Trailers Women's
Hiking (TCC)
Optional tabling/mini
workshop: Drop in
Volleyball Play Drop
in Volleyball
4
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March
2023
Highlights for March
- In-person and online
engagement
- Social media posts
- Close survey after 6
weeks
1
2
3
- Training Center
(employment
services) (Library)
https://kcls.bi b lioco
mmons.com/events
/62fe974b95a42539
006abf59
6
7 8 9 10
- Social media post Citizenship Test
- 5:30 pm - 7:00 pm Preparation Class
Transportation & Wednesday, March 8,
Infrastructure 2023
Services Committee 6:00PM — 7:30PM
(Discuss activities to Tukwila
date) https://kcls.bibliocom
mons.com/events/639
8ab9947b3b71f20c7c1
b6
13
- Social media post
14
15
5
11 12
16 17 18 19
5
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20
21
22
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24
- Social media post:
final reminder for
survey
- Close Survey
27 28 29 30 31
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Overall project schedule (Internal coordination)
• Winter 2023
o Discuss goals
o Share ideas and experiences
o Wrap up MMLOS policies/network maps
• Summer 2023
o Receive land use forecasts/assumptions from Department of Community
Development
o Develop project list
• Fall 2023
o Review draft project ideas
• Winter 2024
o Review draft plan including programs, strategies, and projects
• Spring 2024
o Adopt plan
Key Materials:
• Flyer
• Poster
• Social media posts
• Boards — map, goals
Community destinations / flyer locations (Tabling at 2-4
locations in Phase 1):
• Tukwila Library
o Game On (kids event)
o Welcoming Center (resources to new community members)
o Puget Sound Training Center (resources for job seekers)
• Community Center
o Library advisory board meetings (monthly)
• Southcenter Mall
• Parks and Recreation Programs
o Youth Activities
o Adult Activities
o Senior Activities
• Grocery stores (Safeway, Target, Saar's Super Saver Foods)
o https://www.saarssupersaverfoods.com/WeeklyAd/Store/40624/
• Tukwila Sounder Station
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Advertising:
• Hazlenut
• Seniors in the Senior Scoop https://www.tukwilawa.gov/departments/parks-and-
recreation/seniors-fitness-recreation-and-wel lness/
• Teens: https://www.tukwilawa.gov/departments/parks-and-recreation/teens-fitness-and-
recreation/after-school-teen-room/
• City has FB page, Tukwila TV channel, Hazelnut (electronic multiple times/year and paper copy
couple times/year), Tukwila Talk, elected officials' word of mouth
• Community Engagement Manager; Scott Kirby, web page, Stacia Norris, Grapevine
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Appx - Roles & Responsibilities
Date
Time
Event
Description
Task Lead
Materials Needed/
Responsible Party
Attendees
Council Meeting
Committee Meeting
Stakeholder Meeting
Project Website
Outreach Event/Pop-up
Webmap
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Outreach Plan
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Introduction
Community engagement is a key component of the overall process, ensuring that community
stakeholders have ample opportunity to identify issues, influence outcomes, and participate in final
recommendations. This engagement program will approach these issues sensitively, creating a
constructive context for conversation, debate, and change as needed. The overall engagement program
will enable collaboration in identifying and resolving issues, facilitate two-way communication, ensure
transparency, and build trust.
This document serves as an outline of the recommended outreach process for the Tukwila
Transportation Element Update. This includes when to engage the various stakeholders/community
representatives in the process, key questions to ask at each stage, and outreach activities and channels.
It is intended to help the City of Tukwila receive meaningful input on transportation priorities that will
advance the City's overall vision for transportation.
Engagement Process
Two phases of engagement are planned for this project. This section describes the goals and objectives
for each phase and methods for gathering input from different stakeholder groups.
Understanding the issues and set draft goals
This phase of engagement is focused on understanding the existing issues and challenges. The goal of
this phase is to ensure that the project team has a comprehensive understanding of the community and
City's needs and desires to help set the transportation goals and vision for the next 20 years. As part of
this phase, Fehr & Peers will also perform an in-depth equity analysis based on identified equity
emphasis areas to ensure that we are prioritizing transportation investments differently based on
unique the unique needs of different groups.
Review draft plan and project list (Optional, expected to be
executed in 2023)
This phase will focus on presenting and collecting feedback on the draft plan and project
recommendations. The goal of this phase will be to gather input from stakeholders and incorporate
them into the draft plan.
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Engagement Tactics
This section highlights some of the key tactics that we will be considering at different stages of the
engagement process and the key messages that we will be striving to deliver.
Summary / Key
Messages
The City of Tukwila's Transportation Element will provide a framework to guide
transportation investments over the next 20 years in accordance with the community's
vision and goals as part of the City's Comprehensive Plan. The Transportation Element
will include both short- and long-range strategies (programs, policies, and project
recommendations) that will foster safety and advance the development of an integrated
multi -modal transportation system in Tukwila.
What is the
Transportation
Element update?
The transportation element is one of the primary elements within the City of Tukwila's
Comprehensive Plan that will establish Tukwila's transportation goals and policies for
the next 20 years to meet the City's current and future needs. Over the years, the City
has undertaken a number of efforts related to transportation planning. This update will
identify a single, unified set of transportation priorities that advance the City's overall
vision for transportation.
Specifically, the Transportation Element will:
• Establish new goals and policies to guide City design -making
• Improve safety, equity, accessibility, reliability and connectivity for all road
users and goods movement.
• Develop a prioritized list of transportation projects and Local Road Safety
Plan
• Make recommendations on how to fund improvements
You should participate because:
• The City is making decisions related to transportation that affects you
• We need your input on current challenges and ideas about how to improve the
transportation network
Phase 1 — Goals,
Needs and
Opportunities
We want to hear from you!
• What three words or phrases would you use to describe transportation in Tukwila
today?
• Imagine your ideal transportation system in Tukwila. What three words or
phrases would you to use to describe transportation in Tukwila in 2044?
Place a sticker next to a goal you agree with or write in your own!
Map of Needs and Opportunities
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Audiences +
Messaging
Tukwila City Council
• Goal: Ensure that the draft goals align with Council priorities
Transportation & Infrastructure Services Committee
• Goal: Ensure that the Transportation Element is consistent with other City plans
and policies
Local transit & transportation agencies
• Goal: Ensure that the proposed projects and policies are consistent and
coordinated within the region
Major employers and organizations
• Goal: Ensure that the transportation system meets current and future needs for
the major trip generators
General public
• Goal: Provide community insights representing different communities and
diverse perspectives, ensure that the Transportation Element update is consistent
with community needs and priorities
Overview of
Outreach Types
This phase of outreach will include:
• Meetings with City Council, Transportation & Infrastructure Services Committee
• Stakeholder interviews, including community stakeholders, local transit and
transportation agencies, major employers
• Online engagement (project website)
• Online interactive webmap for community members to provide input on
potential needs and improvements in specific locations
Assumptions
Key assumptions:
• Leadership and Tukwila staff will "talk up" the plan and its process with everyone
they know, ensuring participation from all sectors of the community — including
those that often don't participate in planning processes like this.
• The project team will provide most photos to use in outreach materials and outreach
material templates (handouts, display boards, comment cards, etc.) They will provide
input on all draft outreach materials.
• F&P staff will be responsible for taking photos at outreach events.
• The City's communications staff will publicize events and project updates via social
media and email.
Social Media
and Digital
Strategy
Communications staff is responsible for sending emails/social media posts that are
compiled by F&P staff:
• Any existing email lists? • Neighborhood blogs
• Facebook posts, events • Nextdoor.com
• Facebook Live Feed • Photography, videography
• Twitter posts
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• Tukwila blogs
Print Media
Strategy
• Print outs for libraries, community centers
Email Comment
Strategy
• Staff to respond to members of the public that email the TE email address.
• Staff to update an Excel document on SharePoint/OneDrive weekly that includes all
written and emailed comments plus the name, date, and other relevant information.
• F&P will review email and social media comments and incorporate feedback into
draft project list.
Risks
• For the outreach to be successful, a full cross-section of the community needs to
participate and offer thoughts and ideas. This won't happen unless word gets out
about the plan.
• That the public doesn't participate; participants don't represent a cross-section of the
community, providing input that under -values issues important to others, or that
over -emphasizes a narrow range of issues.
Communications
Team
Emily Alice (Fehr & Peers), Tukwila communications staff
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Near term -actions
The following actions are identified to be completed in the near-term (Winter 2023):
• Finalize Outreach and Social Media Strategy Plan
o Meet with Tukwila staff (such as staff from the City's Community Outreach Manager) to
understand current connections, relationships, and City staff capabilities for translation and
interpretation.
■ City has FB page, Tukwila TV channel, Hazelnut (electronic multiple times/year and
paper copy couple times/year), Tukwila Talk, elected officials' word of mouth
■ Niesha Fort Brooks, Community Engagement Manager; Scott Kirby, web page, Stacia
Norris, Grapevine
■ EA to email Niesha and cc Cyndy and Josh
• Host project website
o Confirm website text and materials
■ Work with Scott Kirby to wrap in website
■ EA to email Scott and cc Cyndy and Josh
• Orientation Interviews - We will conduct up to six stakeholder interviews, speaking with community
stakeholders, staff from local transit and transportation agencies, Tukwila School District, and
representatives from the community's major employers.
o Work with City staff to identify list of stakeholders
o City staff to invite stakeholders and confirm interview schedule
o Facilitate stakeholder interviews
o Summarize stakeholder feedback
• Online survey (1/2)
o Develop online survey to coordinate with online webmap
■ Consider incorporating safety questions (LRSP)
■ PSRC considering regional safety plan
• Online Interactive Webmap
o Fehr & Peers will develop a user-friendly, online interactive map where community members
can provide input on potential needs and improvements in specific locations, such as missing
bicycle/pedestrian connections, high -stress crossings, challenging intersections or road
segments, or near -miss locations.
0
• Flyers and fact sheets (2/3)
o Develop flyer (Complete)
o Develop fact sheet describing the project
• Initiate equity analysis
o Facilitate workshops with City staff - We will meet with City staff in two 1.5 -hour meetings.
First, we will discuss current equity practices and historically underserved communities in
Tukwila. After performing a data review and equity analysis, we will meet with the City again
to discuss equity emphasis area maps and figures and identify how we may want to consider
the equity emphasis areas in project identification and prioritization.
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o Equity analysis: Perform an in-depth equity analysis based on identified equity emphasis
areas. We will work with the City to identify these areas including variables such as: health,
income, age, and ethnicity, foreign born status, readily available travel options, and
accessibility.
■ Deeper dive to grant funding for EJ/equity metrics
■ Loop Niesha/Brittany into these conversations
■ Discuss with Niesha before scheduling/planning workshop
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Staff support needed (Cyndy)
• Identify time for F&P staff to meet with Tukwila staff (such as staff from Human Services and the City's
Community Outreach Manager) to understand current connections, relationships, and City staff
capabilities for translation and interpretation.
• Confirm website text and materials
• Stakeholder interviews
o Review list of stakeholders;
o Invite stakeholders and confirm interview schedule
• Review flyer
• Identify time for equity workshop #1
Public outreach tactics to be completed in 2023:
• City Council check-in (early 2023) — Present introduction to project, initial goals and vision,
MMLOS metrics
• Online survey (1/2)
• Flyers and fact sheets (1/3)
• "Meeting in a Box" materials - Fehr & Peers will develop materials that City staff can use to
conduct additional outreach events, such as pop -ups, to "meet the community where they are."
Specific materials will be specified in the outreach plan.
• Targeted outreach and personalized engagement (January/February 2023)
o Targeted outreach is likely to consist of phone calls, emails, or attendance (either
virtually if COVID continues to be an issue, or in person) at community events or
meetings. We will design targeted outreach events and online focus groups/pop-up
events at 2-4 locations to gain public input on the draft needs assessment.
Tukwila Stakeholders (Draft)
• City Council Members
o Transportation & Infrastructure Services Committee
■ https://www.tukwilawa.gov/departments/city-council/city-council-
committees/
• City of Tukwila staff
o Department of Community Development (Complete, Nancy)
o Communications staff
• Washington State Department of Transportation (WSDOT)
• King County
• King County Metro
• Sound Transit
• PSRC Freight Advisory Committee
• Major employers
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• Community organizations
• Emergency service providers
• Chamber of Commerce
o https://www.seattlesouthsidechamber.com/tukwila
• Rotary Club of SeaTac-Tukwila
• Tukwila School District
o https://www.tukwilaschools.org/
Sample Stakeholder Interview Questions:
1. What do you think is working (and/or is not working) with Tukwila's overall transportation
system?
2. Which transportation issues do you think community members care about most?
3. What do you think are the main challenges for people traveling throughout Tukwila and in
surrounding areas?
4. What and where are the main challenges for people who walk and roll (use a wheelchair, stroller,
etc.) in Tukwila? How do people usually deal with those challenges?
5. What and where are the main challenges for people who bike in Tukwila? How do people usually
deal with those challenges?
6. What and where are the main challenges for people who take transit in Tukwila? How do people
usually deal with those challenges?
7. What and where are the main challenges that people experience accessing businesses in Tukwila?
8. What solutions do you think could provide a better and/or safer experience for people who walk,
bike, drive, or take transit?
9. What outcomes related to the transportation plan are you interested in?
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