HomeMy WebLinkAboutReg 2023-02-06 COMPLETE AGENDA PACKETTukwila City Council Agenda
•••• REGULAR MEETING ❖
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Allan Ekberg, Mayor Councilmembers: + Kathy Hougardy + De'Sean Quinn
David Cline, City Administrator + Kate Kruller + Thomas McLeod
Cynthia Delostrinos Johnson, Council President ❖Mohamed Abdi ❖ Tosh Sharp
THE MEETING WILL
ON-SITE
THE
Monday, February
BE CONDUCTED
PRESENCE WILL
PHONE NUMBER
For Technical
6, 2023;
BOTH ON-SITE AT TUKWILA CITY HALL AND ALSO VIRTUALLY.
BE IN THE COUNCIL CHAMBERS (6200 SOUTHCENTER BOULEVARD).
FOR THE PUBLIC TO PARTICIPATE IN THE MEETING IS:
1-253-292-9750, ACCESS CODE: 670077847#.
Click here to: Join Microsoft Teams Meeting
Support during the meeting call: 1-206-433-7155.
7:00 PM • Ord #2698 • Res #2064
1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL
2. LAND
ACKNOWLEDGEMENT
The City of Tukwila is located on the ancestral lands of the Coast Salish people.
We acknowledge their continuing connections to land, waters and culture.
We pay our respects to their elders past, present and emerging.
3. PUBLIC COMMENTS—
including comment
on items both on and
not on the meeting
agenda
Those wishing to provide public comments may verbally address the City Council
both on-site at Tukwila City Hall or via phone or Microsoft Teams for up to
5 minutes for items both on and not on the meeting agenda.
To provide comment via phone or Microsoft Teams, please email
citycouncil@tukwilawa.gov with your name and topic by 5:00 PM on the meeting
the
date. Please clearly indicate that your message is for public comment during
meeting, and you will receive further instructions.
4. APPOINTMENTS
Appointments to Boards and Commissions
a. Equity and Social Justice Commission:
Confirm the appointment of LaTricia Kinlow to Position #4 on
the Equity and Social Justice Commission, with a term expiring
December 31, 2024.
b. Park Commission:
Confirm the appointment of Joe Camacho to Position #5 on the
Park Commission, with a term expiring December 31, 2023, and the
appointment of Ella Thorng to the Student Representative position
on the Park Commission, with a term expiring June 30, 2025.
Pg.1
5. CONSENT AGENDA
a. Approval of Minutes: 1/23/23 (Special Mtg.)
b. Approval of Vouchers
c. Authorize the Mayor to sign a contract with Seattle Rugby, LLC,
for the 2023-2024 Seattle Seawolves Partnership in the amount
of $150,000.00. [Reviewed and forwarded to Consent by the
Planning and Community Development Committee on 1/17/23. J
Pg.19
(continued..)
REGULAR MEETING
February 6, 2023
Page 2
6. NEW BUSINESS
After Action Report: December storm event.
Cody Lee Gray, Public Works Operations Manager, Fleet, Facilities and
Street Divisions; and Bryan Still, Public Works Operations Manager.
Pg.39
7. REPORTS
a. Mayor
b. City Council
c. Staff - City Administrator Report,
2022 4th Quarter Work Plan update, and
Monthly Construction and Budget Report
Pg.49
8. MISCELLANEOUS
9. EXECUTIVE SESSION
10. ADJOURNMENT
This agenda is available at www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities.
Remote Tukwila Council meetings
are audio taped (and video taped as of 9/14/20). Available at www.tukwilawa.gov)
WELCOME TO THE TUKWILA CITY COUNCIL MEETING
The Tukwila City Council encourages community participation in the local government process and
welcomes attendance and public comment at its meetings.
MEETING SCHEDULE
Regular Meetings are held at 7:00 p.m. on the 1st and 3rd Mondays of each month. The City Council takes
formal action in the form of motions, resolutions and ordinances at Regular Meetings.
Committee of the Whole Meetings are held at 7:00 p.m. on the 2nd and 4th Mondays of each month. The
City Council considers current issues, discusses policy matters in detail, and coordinates the work of
the Council at Committee of the Whole meetings.
PUBLIC COMMENTS
Members of the public are given the opportunity to address the Council for up to 5 minutes on items both on
and not on the meeting agenda during Public Comments. The City Council will also accept comments on an
agenda item when the item is presented in the agenda, but speakers are limited to commenting once per
item each meeting.
When recognized by the Presiding Officer, please go to the podium if on-site or turn on your microphone if
attending virtually and state your name clearly for the record. The City Council appreciates hearing from you
but may not respond or answer questions during the meeting. Members of the City Council or City staff may
follow up with you following the meeting.
PUBLIC HEARINGS
Public Hearings are required by law before the Council can take action on matters affecting the public
interest such as land -use laws, annexations, rezone requests, public safety issues, etc. The City Council
Rules of Procedure provide the following guidelines for Public Hearings:
1. City staff will provide a report summarizing and providing context to the issue at hand.
2. The proponent shall speak first and is allowed 15 minutes to make a presentation.
3. The opponent is then allowed 15 minutes to make a presentation.
4. Each side is then allowed 5 minutes for rebuttal.
5. After the proponents and opponents have used their speaking time, the Council may ask further
clarifying questions of the speakers.
6. Members of the public who wish to address the Council on the hearing topic may speak for 5
minutes each.
7. Speakers are asked to sign in on forms provided by the City Clerk.
8. The Council may ask clarifying questions of speakers and the speakers may respond.
9. Speakers should address their comments to the City Council.
10. If a large number of people wish to speak to the issue, the Council may limit the total amount of
comment time dedicated to the Public Hearing.
11. Once the Presiding Officer closes the public hearing, no further comments will be accepted, and the
issue is open for Councilmember discussion.
12. Any hearing being held or ordered to be held by the City Council may be continued in the manner as
set forth by RCW 42.30.100.
For more information about the City Council, including its complete Rules of
Procedure, please visit: https://www.tukwilawa.gov/departments/city-council/
COUNCIL AGENDA SYNOPSIS
CI- o,,- : 4 Initials
ITEM NO.
O 4s
Meeting Date
Prepared by
Mayor's review
Council review
*,03
1
2/6/23
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1908
ITEM INFORMATION
STAFF SPONSOR: MAYOR EKBERG
ORIGINAL AGENDA DATE: 2/6/23
AGENDA ITEM TITLE Recommended appointments to the Equity and Social Justice Commission and the
Park Commission
CATEGORY ❑ Discussion
Mtg Date
II Motion
Mtg Date 2/6/23
❑ Resolution
Mtg Date
❑ Ordinance
Altg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mfg Date
SPONSOR ❑ Council
►1
Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P6 -R ❑ Police ❑ PW
SPONSOR'S Recommended appointment of Latricia Kinlow to Position 4 on the Equity and Social
SUMMARY Justice Commission; the appointment of Joe Camacho to Position 5 on the Park
Commission and the appointment of Ella Thorng to the Student Representative Position on
the Park Commission.
REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev.
❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: COMMITTEE CHAIR:
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
2/6/23
MTG. DATE
ATTACHMENTS
2/6/23
Informational Memorandum dated 1/17/23
Informational Memorandum dated 1/25/23
1
2
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: City Council
FROM: Mayor Ekberg
DATE: January 17, 2023
SUBJECT: Appointments to the Equity & Social Justice Commission and the Park Commission
ISSUE
We currently have vacancies on the Equity and Social Justice Commission and the Park
Commission. I am recommending the following appointments as outlined below. Applications are
attached for your review.
Equity and Social Justice Commission
Position 4 on the Equity and Social Justice Commission is a City Employee representative position
that was recently vacated by Kraig Boyd. I am recommending the appointment of LaTricia Kinlow to
this position. The term for this position expires December 31, 2024.
Park Commission
Position 5 on the Park Commission is a vacant Community representative position. I am
recommending the appointment of Joe Camacho to this position. The term for this position expires
December 31, 2023.
RECOMMENDATION
I am recommending these appointments be confirmed by Council at the February 6, 2023 Council
Meeting.
3
4
City of Tukwila
Tukwila City Hall
6200 Southcenter Blvd
Tukwila, WA 98188
Phone: (206) 433-1800
RECEIVED
Email: BoardsComms@tukwilawa.gov
Website: www.tukwilawa.gov
Application for Appointment
BOARDS, COMMISSIONS AND COMMITTEES
Please complete the ENTIRE application form. Submitting a resume is optional.
NAME: KIN LOW
Last
ADDRESS:
Street
MAILING ADDRESS (if different):
DATE: 1/9/2023
LATRICIA R
First M.I.
City Zip
HOME PHONE: MOBILE PHONE:
TUKWILA MUNICIPAL COURT
EMPLOYER: E-MAIL:
Please check all that apply to you within Tukwila city limits:
❑ Resident ❑ Business Owner/Representative
❑ School District Representative ❑ High School Student
I wish to be considered for appointment to the following board or commission (check all that apply):
COMMISSIONS: BOARDS & COMMITTEES:
❑ Arts U Community Police Advisory
In Civil Service ❑ Human Services
n Equity & Social Justice ❑ Library
❑ Parks ❑ Lodging Tax
❑ Planning
❑ Other/Special Committee:
HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? ❑ Yes • No
If "yes", please list:
AVAILABLE TO ATTEND MEETINGS: l Daytime ElEvenings
Please note that upon submission, all information on this document becomes public record. For further clarification
regarding this application or more information regarding boards and commissions please call 206-433-1850.
5
Boards & Commissions Application
Page 2
Please describe your interest in serving on a board, commission or committee and include your
qualifications for the position. (Please limit your response to 500 words or less.)
As the Judicial Branch Administrator for Tukwila Municipal Court, I am committed to equity and
social justice. I serve on the Washington State Supreme Court Minority & Justice Commission
where we focus on equitable access to justice for all persons, and I believe I can bring my
experience to the Tukwila Equity and Social Justice Commission. I look forward to working with
you in improving the experience people have in our community.
Please note that upon submission, all information on this document becomes public record. For further clarification
6 regarding this application or more information regarding boards and commissions please call 206-433-1850.
Boards & Commissions Application
Page 3
Professional/Community Activities (organizations, clubs, service groups, etc.):
District & Municipal Court Management Association, National Association for Court Management,
and other organizations.
Hobbies/Interests:
Reading, shopping, going to movies, and getting together with family and friends.
Other comments/additional information for consideration:
Please note that upon submission, all information on this document becomes public record. For further clarification
regarding this application or more information regarding boards and commissions please call 206-433-1850.
7
8
City of Tukwila
Tukwila City Hall
6200 Southcenter Blvd
Tukwila, WA 98188
Phone: (206) 433-1800
RECEIVED
Email: BoardsComms@ tukwilawa.gov
Website: www.tukwilawa.gov
Application for Appointment
BOARDS, COMMISSIONS AND COMMITTEES
Please complete the ENTIRE application form. Submitting a resume is optional.
DATE:
NAME: Camacho Joe T
Last
ADDRESS:
Street City Zip
MAILING ADDRESS (if different):
HOME PHONE: MOBILE PHONE:
Tukwila School District
EMPLOYER: E-MAIL:
10/25/2022
First M.I.
Tukwila 98168
Please check all that apply to you within Tukwila city limits:
Resident ❑ Business Owner/Representative
LI School District Representative ❑ High School Student
I wish to be considered for appointment to the following board or commission (check all that apply):
COMMISSIONS: BOARDS & COMMITTEES:
In Arts ❑ Community Police Advisory
El Civil Service ❑ Human Services
❑ Equity & Social Justice ❑ Library
❑✓ Parks ❑ Lodging Tax
Q Planning
❑ Other/Special Committee:
HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? ❑ Yes i] No
If "yes", please list:
AVAILABLE TO ATTEND MEETINGS: ❑ Daytime D Evenings
Please note that upon submission, all information on this document becomes public record. For further clarification
regarding this application or more information regarding boards and commissions please call 206-433-1850.
9
10
Boards & Commissions Application
Page 2
Please describe your interest in serving on a board, commission or committee and include your
qualifications for the position. (Please limit your response to 500 words or less.)
As a resident of Tukwila and a teacher at FHS, I have a committment to civic engagement. My
experiences with students and families provides me with opportunities to have a better sense of
how people are feeling in the city of Tukwila. Also my experience in the enviornmnetal field and
public lands will provide this commission with a climate forward lens.
Please note that upon submission, all information on this document becomes public record. For further clarification
regarding this application or more information regarding boards and commissions please call 206-433-1850.
Boards & Commissions Application
Page 3
Professional/Community Activities (organizations, clubs, service groups, etc.):
Environmental Science Teacher @ Foster High School
Club Advisor: Garden Club, STEM Arcu Pluvio, Environmental Science and Studies Club
King County Climate Equity Community Task Force (CECTF) Member
Hobbies/Interests:
Outdoors, Gardening, Climate Change
Other comments/additional information for consideration:
Please note that upon submission, all information on this document becomes public record. For further clarification
regarding this application or more information regarding boards and commissions please call 206-433-1850.
11
12
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: City Council
FROM: Mayor Ekberg
DATE: January 25, 2023
SUBJECT: Appointment to the Park Commission
ISSUE
The Student Representative position on the Park Commission is currently vacant.
Park Commission
Student Representative Position: I am recommending the appointment of Ella Thorng to this
position. The term for this position expires June 30, 2025, upon graduation from Foster High School.
Her application is attached for your review.
RECOMMENDATION
I am recommending this appointment be confirmed by Council at the February 6, 2023 Council
Meeting.
13
14
City of Tukwila
Tukwila City Hall
6200 Southcenter Blvd
Tukwila, WA 98188
Phone: (206) 433-1800
RECEIVED
Email: BoardsCommsPtukwilawa.gov
Website: www.tukwilawa.gov
Application for Appointment
BOARDS, COMMISSIONS AND COMMITTEES
Please complete the ENTIRE application form. Submitting a resume is optional.
NAME:Thorng
ADDRESS:
Last
Ella
DATE: 01/25
n/a
First M.I.
Tukwila,WA 98168
Street City Zip
MAILING ADDRESS (if different):
HOME PHONE: MOBILE PHONE
EMPLOYER: student E-MAIL:
Please check all that apply to you within Tukwila city limits:
El Resident ❑ Business Owner/Representative
LI School District Representative D High School Student
I wish to be considered for appointment to the following board or commission (check all that apply):
COMMISSIONS: BOARDS & COMMITTEES:
E Arts ❑ Community Police Advisory
n Civil Service ❑ Human Services
❑ Equity & Social Justice ❑ Library
❑✓ Parks ❑ Lodging Tax
n Planning
❑ Other/Special Committee:
HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? ❑ Yes D No
If "yes", please list:
AVAILABLE TO ATTEND MEETINGS: ❑ Daytime 0 Evenings
Please note that upon submission, all information on this document becomes public record. For further clarification
regarding this application or more information regarding boards and commissions please call 206-433-1850.
15
Boards & Commissions Application
Page 2
Please describe your interest in serving on a board, commission or committee and include your
qualifications for the position. (Please limit your response to 500 words or less.)
Im interested in this position because my social skills with others is very outgoing, my ability to
recgonize a situation straight away and pay close attention to how others act. Im able to talk to
anymore and bring a positive aura into a room, learning more about those who don't have a voice
and giving an opportunity to them. Being around people who have had the experience of running a
government will show me the qualitfications and goals of life.
Please note that upon submission, all information on this document becomes public record. For further clarification
16 regarding this application or more information regarding boards and commissions please call 206-433-1850.
Boards & Commissions Application
Page 3
Professional/Community Activities (organizations, clubs, service groups, etc.):
Girls on the Run, Gardening club, Leadership class, Biotech club.
Hobbies/Interests:
Tennis, track and field, cooking for friends and family, gardening, watching basketball and hockey
games, fortnite, spending time with my family, i LOVE hotpot, talking to others and trying new
activities, traveling.
Other comments/additional information for consideration:
Nope.
Please note that upon submission, all information on this document becomes public record. For further clarification
regarding this application or more information regarding boards and commissions please call 206-433-1850. 17
18
COUNCIL AGENDA SYNOPSIS
A.41,----- Initials
ITEM No.
44,
Meeting Date
Prepared by
Mayor's review
Council review
Q l
o
2/6/23
BJM
5.C.
2906
ITEM INFORMATION
STAFF SPONSOR: BRANDON MILES
ORIGINAL AGENDA DATE: 2/6/23
AGENDA ITEM TITLE Tourism Promotion: Seattle Seawolves 2023/2024 Partnership Agreement
CATEGORY ❑ Discussion
Mfg Date
.1 Motion
Meg Date 2/6/23
❑ Resolution
Mtg Date
❑ Ordinance
Meg Date
❑ Bid Award
Mfg Date
❑ Public Hearing
Meg Date
❑ Other
Mtg Date
SPONSOR ❑ Council
►1
Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PIF
SPONSOR'S Authorize the Mayor to sign a partnership agreement with the Seattle Seawolves for the
SUMMARY 2023 and 2024 seasons in an amount not to exceed $150,000 ($75,000 per season). Only
lodging tax (tourism funding) will be used for this agreement, no general fund dollars will
be used.
REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance 1 Planning & Community Dev.
❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 1/17/23 COMMITTEE CHAIR: HOUGARDY
RECOMMENDATIONS:
SPONSOR/ADMIN. Mayor's Office, Economic Development
COMMITTEE Unanimous Approval; Forward to Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$150,000 ($75,000 per year) $300,000 $N/A
Fund Source: 101 FUND (TOURISM)
Comments: No general funds will be used.
MTG. DATE
RECORD OF COUNCIL ACTION
2/6/23
MTG. DATE
ATTACHMENTS
2/6/23
Informational Memorandum dated 1/9/23
Draft Agreement
Seawolves Lodging Tax Application
Minutes from the 1/17 Planning & Community Development Committee Meeting
19
20
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Planning and Community Development
FROM: Brandon Miles, Business Relations Manager
CC: Mayor Ekberg
DATE: January 9, 2023
SUBJECT: Tourism Promotion: Seattle Seawolves 2023/2024 Partnership Agreement
ISSUE
Authorize the Mayor to sign a partnership agreement with the Seattle Seawolves for the 2023
and 2024 seasons in an amount not to exceed $150,000 ($75,000 per season). Only lodging tax
(tourism funding) will be used for this agreement, no general fund dollars will be used.
BACKGROUND
On December 5, 2022 the City Council approved a lodging tax funding request from the City of
Tukwila, Office of Economic Development for a two-year partnership agreement with the Seattle
Seawolves. The Seattle Seawolves is a professional rugby team playing in Major League Rugby
(MLR) and play all of its home games at Starfire Sports in Tukwila. The total two-year
sponsorship will not exceed $150,000. Since the contract is over $40,000 City Council
authorization is required.
DISCUSSION
The Seattle Seawolves and MLR are growing in popularity both in the Seattle region and
nationwide. The Seawolves regular host sold out games at Starfire Sports and have a strong
online presence. The goal of the sponsorship is to:
1. Drive heads in bests in Tukwila hotels.
2. Drive more traffic to area businesses.
3. Build and promote the Tukwila brand.
4. Create a connection and build out more opportunities with the rugby community.
The City's goal is to create a brand of "rugby town USA" for Tukwila, this partnership agreement
helps the City in working towards this goal.
FINANCIAL IMPACT
The total contract will not exceed $150,000 ($75,000 per year). Only lodging tax (tourism) funds
will be used. No general fund dollars will be used for this agreement.
RECOMMENDATION
Forward to the February 6 consent agenda.
Note, a draft agreement is attached for review by PCD. Staff is still working to finalize some of
the language with legal and the Seawolves.
ATTACHMENTS
• Draft Agreement
• Seattle Seawolves Funding Request Application (previously reviewed by the City Council)
21
22
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
DRAFT
Contract Number:
CONTRACT FOR LODGING TAX FUNDING
This contract (hereinafter referred to as "the Agreement") is entered into by and between the
City of Tukwila, Washington ("the City"), a non -charter optional municipal code city, and Seattle Rugby,
LLC (dba Seattle Seawolves Rugby) ("the Contractor"), whose principal office is located at 14900
Interurban Ave S, Ste. 268, Tukwila, WA 98168.
WHEREAS, the City imposes a special excise tax under Chapter 82.08 Revised Code of
Washington (RCW), known as the "lodging tax," on furnishing of lodging in hotels, motels and similar
business enterprises, as authorized under Chapter 67.28 RCW; and
WHEREAS, the City is authorized to use the lodging tax revenue for tourism promotion, as
defined by Chapter 67.28 RCW; and
WHEREAS, Contractor is able to help promote the City to both overnight and day visitors,
driving business to Tukwila restaurants, hotels, retailers, and entertainment establishments; and
WHEREAS, on October 28, 2022, the City's Lodging Tax Advisory Committee considered and
approved the City's request to obtain lodging tax revenue for tourism promotion; and
WHEREAS, the City concurs with the Lodging Tax Advisory Committee's recommendation to
provide lodging tax revenue to Contractor for tourism promotion; and
WHEREAS, it is appropriate for the City to compensate the Contractor for the costs of
promoting tourism (both day and overnight) in the City; and
IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties
hereto agree as follows:
1. Scope and Schedule of Services to be Performed by Contractor. Contractor shall perform
those services described on Exhibit A attached hereto and incorporated herein by this reference as
if fully set forth. In performing such services, Contractor shall at all times comply with all Federal,
State, and local statutes, rules and ordinances applicable to the performance of such services and
the handling of any funds used in connection therewith. Contractor shall request and obtain prior
written approval from the City if the scope or schedule is to be modified in any way.
2. Compensation and Method of Payment. The City shall pay Contractor for services rendered
according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by
this reference. The total amount to be paid by the City shall not exceed $150,000. The City shall
also provide, subject to space limitation, and use limitations, access to a City billboard at the corner
of West Valley Hwy and 5.180th Street, with a total in-kind contribution of $10,000
{EFM2557056.DOC;1/13175.000001/ }
Draft, 2023
CA Revised
Page 1 of 8
23
3. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing
February 1, 2023 and ending December 31, 2024, unless sooner terminated under the provisions
hereinafter specified.
4. Independent Contractor. Contractor and City agree that Contractor is an independent contractor
with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall
be considered to create the relationship of employer and employee between the parties hereto.
Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded City
employees by virtue of the services provided under this Agreement. The City shall not be
responsible for withholding or otherwise deducting federal income tax or social security or
contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an
employer with respect to the Contractor, or any employee of the Contractor.
5. Indemnification. Each party shall defend, indemnify and hold harless the other party, its officers,
officials, employees, and volunteers from any and all claims, injuries, damages, losses or suits
including attorney fees, arising out of or in connection with the performance of this Agreement,
except for injuries and damages caused by the sole negligence of either party. Contractor shall
defend, indemnify and hold the City, its officers, agents, officials, employees and volunteers
out of or in connection with the performance of this Agreement, except for injuries and damages
caused by the sole negligence of the City. Should a court of competent jurisdiction determine that
this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of
bodily injury to persons or damages to property caused by or resulting from the concurrent
•
liability hereunder shall be only to the extent of Contractor's negligence. It is further specifically and
cxprc-cly understood that the indemnification provided herein constitutes Contractor's waiver of
immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification.
This waiver has been mutually negotiated by the parties. The provisions of this section shall
survive the expiration or termination of this Agreement.
6. Insurance. Contractor shall procure and maintain for the duration of the Agreement, insurance
against claims for injuries to persons or damage to property which may arise from or in connection
with the performance of the work hereunder by the Contractor, their agents, representatives,
employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and
limits as required herein shall not be construed to limit the liability of the Contractor to the coverage
provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or
in equity.
A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the
limits described below:
1. Automobile Liability insurance with a minimum combined single limit for bodily injury and
property damage of $1,000,000 per accident. Automobile liability insurance shall cover all
owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance
Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability
coverage. If necessary, the policy shall be endorsed to provide contractual liability
coverage.
2. Commercial General Liability insurance with limits no less than $2,000,000 each
occurrence, $2,000,000 general aggregate and $2,000,000 products -completed operations
aggregate limit. Commercial General Liability insurance shall be as least at broad as ISO
occurrence form CG 00 01 and shall cover liability arising from premises, operations,
independent contractors, products -completed operations, stop gap liability, personal injury
and advertising injury, and liability assumed under an insured contract. The Commercial
{EFM2557056.DOC;1/13175.000001/ }
24
CA RevisedA
Page 2 of 8
General Liability insurance shall be endorsed to provide a per project general aggregate
limit using ISO form CG 25 03 05 09 or an equivalent endorsement. There shall be no
exclusion for liability arising from explosion, collapse or underground property damage. The
City shall be named as an additional insured under the Contractor's Commercial General
Liability insurance policy with respect to the work performed for the City using ISO
Additional Insured endorsement CG 20 10 10 01 and Additional Insured -Completed
Operations endorsement CG 20 37 10 01 or substitute endorsements providing at least as
broad coverage.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State
of Washington.
B. Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher
insurance limits than the minimums shown above, the Public Entity shall be insured for the full
available limits of Commercial General and Excess or Umbrella liability maintained by the
Contractor, irrespective of whether such limits maintained by the Contractor are greater than
those required by this Contract or whether any certificate of insurance furnished to the Public
Entity evidences limits of liability lower than those maintained by the Contractor.
C. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General
Liability insurance policies are to contain, or be endorsed to contain that they shall be primary
insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage
maintained by the City shall be excess of the Contractor's insurance and shall not contribute
with it.
D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best
rating of not less than A: VII.
E. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy
of the amendatory endorsements, including but not necessarily limited to the additional insured
endorsement, evidencing the insurance requirements of the Contractor before commencement
of the work. Upon request by the City, the Contractor shall furnish certified copies of all
required insurance policies, including endorsements, required in this Agreement and evidence
of all subcontractors' coverage.
F. Subcontractors. The Contractor shall cause each and every Subcontractor to provide
insurance coverage that complies with all applicable requirements of the Contractor -provided
insurance as set forth herein, except the Contractor shall have sole responsibility for
determining the limits of coverage required to be obtained by Subcontractors. The Contractor
shall ensure that the City is an additional insured on each and every Subcontractor's
Commercial General liability insurance policy using an endorsement as least as broad as ISO
CG 20 10 10 01 for ongoing operations and CG 20 37 10 01 for completed operations.
G. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for
this work with written notice of any policy cancellation, within two business days of their receipt
of such notice.
H. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance
as required shall constitute a material breach of contract, upon which the City may, after giving
five business days notice to the Contractor to correct the breach, immediately terminate the
contract or, at its discretion, procure or renew such insurance and pay any and all premiums in
connection therewith, with any sums so expended to be repaid to the City on demand, or at the
sole discretion of the City, offset against funds due the Contractor from the City.
8. Record Keeping and Reporting.
{EFM2557056.DOC;1/13175.000001/ }
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Page 3 of 8
25
A. The Contractor shall maintain accounts and records, including personnel, property, financial
and programmatic records which sufficiently and properly reflect all direct and indirect costs of
any nature expended and services performed in the performance of this Agreement and other
such records as may be deemed necessary by the City to ensure the performance of this
Agreement.
B. These records shall be maintained for a period of seven (7) years after termination hereof
unless permission to destroy them is granted by the office of the archivist in accordance with
RCW Chapter 40.14 and by the City.
9. Audits and Inspections. The records and documents with respect to all matters covered by this
Agreement shall be subject at all times to inspection, review or audit by law during the performance
of this Agreement.
10. Termination. This Agreement may at any time be terminated by Tthe City bymay terminate this
Agreement immediately in the event of breach by the Contractor in providing the services and products
outlined in the Agreement. giving to the Contractor thirty (30) days written notice of the City's intention
to terminate the same. Failure to provide products on schedule may result in contract termination. If
the Contractor's insurance coverage is canceled for any reason, the City shall have the right to
terminate this Agreement immediately. Additionally,
• _ _ - _ _ _ should Contractor move any home games outside of
Tukwila, the City may cancelterminate this Agreement and will be entitled to a full refund of any funds
paid and shall not be responsible for any future payments.
In the event any home games are canceled due to COVID-19 or other circumstances outside the
control of Contractor, the City and Contractor shall work in good faith to modify the scope of services
outlined in exhibit "A" to provide value to the City in meeting its tourism promotional goals.
11. Discrimination Prohibited. Contractor, with regard to the work performed by it under this
Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age,
veteran status, sex, sexual orientation, gender identity, marital status, political affiliation, the
presence of any disability, or any other protected class status under state or federal law, in the
selection and retention of employees or procurement of materials or supplies.
12. Assignment and Subcontract. Contractor shall not assign or subcontract any portion of the
services contemplated by this Agreement without the written consent of the City.
13. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Contractor and
supersedes all prior negotiations, representations, or agreements written or oral. No amendment
or modification of this Agreement shall be of any force or effect unless it is in writing and signed by
the parties.
14. Severability and Survival. If any term, condition or provision of this Agreement is declared void
or unenforceable or limited in its application or effect, such event shall not affect any other
provisions hereof and all other provisions shall remain fully enforceable. The provisions of this
Agreement, which by their sense and context are reasonably intended to survive the completion,
expiration or cancellation of this Agreement, shall survive termination of this Agreement.
15. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk, City of Tukwila
6200 Southcenter Blvd.
Tukwila, Washington 98188
{EFM2557056.DOC;1/13175.000001/ }
26
CA RevisedA
Page 4 of 8
With a copy to:
Office of Economic Development
City of Tukwila
6200 Southcenter Blvd.
Tukwila, WA 98188
Brandon.Miles(a,Tukwilawa.gov
Notices to the Contractor shall be sent to the address provided by the Contractor upon the
signature line below.
16. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed
in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other
proceeding is instituted to enforce any term of this Agreement, the parties specifically understand
and agree that venue shall be properly laid in King County, Washington. The prevailing party in
any such action shall be entitled to its attorney's fees and costs of suit.
DATED this day of , 20
CITY OF TUKWILA CONTRACTOR
By:
Allan Ekberg, Mayor Printed Name/Title:
ATTEST/AUTHENTICATED:
City Clerk, Christy O'Flaherty
APPROVED AS TO FORM:
{EFM2557056.DOC;1/13175.000001/ }
Address:
CA RevisedA
Page 5 of 8
27
Office of the City Attorney
Exhibit "A"
Scope of Services
A. Non -Exclusive use of Seattle Seawolves marks for advertising and promotional purposes.
B. Co -branded media Step & Repeat used for matchday fan zone activations, ROOT SPORTS broadcasts and
media interviews.
C. Presenting sponsor of one (1) Seawolves home match:
a. Presenting sponsor benefits include:
i. Promotion of game on ROOT SPORTS broadcast, including "Presented by" with City's
name and tourism mark exposure.
ii. Social media post leading up to the match with City's tourism mark and tag.
D. At least one (1) ROOT SPORTS TV billboard per ROOT SPORTS home broadcast (includes 7 seconds of
copy and tourism mark exposure).
E.Location for all 2022 home matches shall be listed as "Tukwila" and not reference Seattle.
F.A lodging establishment within the City of Tukwila, chosen by the Seawolves, shall serve as the official
hotel for all visiting teams.
G. The City and Contractor shall issue a joint press release highlighting the partnership.
H. City of Tukwila listed on Seawolves partner page with logo and copy.
I. Five (5) Seawolves jerseys with Experience Tukwila logo on back for City use.
J. Five (5) one-hour player appearances
K. City shall provide, subject to space availability and limitations, access for Seawolves to use the City
billboard at West Valley Hwy and S. 180th St. Seawolves are responsible for designing any digital ad on
the billboard and shall place the City's tourism mark on the display ad.
{EFM2557056.DOC;1/13175.000001/ }
28
CA RevisedA
Page 6 of 8
L.Seawolves to provide one social media post highlight the City's partnership and support for the team and
rugby.
M. With final approval from the Seawolves, the City can issue a novelty "Hunting Licenses" to fans. The
license may allow for discounts at area businesses. Seawolves and City shall jointly agree to any
businesses included in the promotion.
N. The City may use the term "Home of the Seattle Seawolves" in its marketing and promotion activities.
1. Intellectual Property of the Parties
a. Seawolves
Seawolves hereby grant City a limited license to use the names, designs, illustrations,
logos, and trademarks of the Seawolves in connection with the promotion of this
sponsorship. As outlined in section 9 of this Agreement, City hereby grants Seawolves, for
the term of this Agreement, a limited license to use the names, design, illustrations, logos,
and trademarks of City in connection with the promotion of this sponsorship. All trademarks
should be reproduced accurately and all artwork using such marks must be approved in
advance. Each party shall have at least three (3) days prior to the printing of any materials
containing its name, logo, or other trademark to review and approve the use of such
material. All use, if any, of names or trademarks of either party shall inure solely to the
benefits of their respective owners. Nothing in the Agreement is intended to convey any right
or other interest in either party's proprietary marks to the other and each party shall retain all
copyrights in any materials provided to the other in connection with the sponsorship.
b. City of Tukwila
The City hereby grants to Contractor a worldwide, non-exclusive, non-transferrable, non-
sublicensable and royalty free right and license to use its name, logo, wordmarks or other
trademarks ("City of Tukwila Tourism Marks") in promotional, advertising, commercial and
marketing materials, in all formats and media including but not limited to digital, print, social
media to support the Event and Contractor's engagement and commitments under this
Agreement. Notwithstanding the foregoing, Contractor for purposes of performing its
obligations hereunder shall be permitted to warrant to third party service providers, providing
direct services related to this Agreement that it has the right to use City of Tukwila Marks.
However, the scope of this license to Contractor shall be interpreted as limited to
accomplishing the purposes set forth in this Agreement and for no other purpose.
Contractor may not use the City of Tukwila Marks in any manner for any purpose without
submitting such proposed use to the City for its prior written approval, which may not be
unreasonably withheld, conditioned or delayed. The use of the official seal of the City of
Tukwila by Contractor is not authorized under this agreement.
{EFM2557056.DOC;1/13175.000001/ }
CA RevisedA
Page 7 of 8
29
Exhibit "B"
Compensation and Method of Payment
Total cash value of this Agreement is $150,000. Contractor shall provide the City with an invoice 30 -
days prior to the due dates below.
Payment #1, Due 30 days after mutual execution of the Agreement
• $25,000
Payment #2, Due April 30, 2023
• $25,000
Payment #3, Due June 30, 2023
• $25,000
Payment #4, Due January 30, 2024
• $25,000
Payment #5, Due April 30, 2024
• $25,000
Payment #6, due June 30, 2024
• $25,000
With the invoice for payment #3 and #6 (or the last invoice in the event of termination of this
Agreement) the Contractor shall provide the following information:
1. Total attendance for all home matches for the previous season (both exhibition and regular
season). As practical, data showing the geographic location of where fans live (Note, the City
does not want home addresses).
2. Estimated room nights generated by visiting teams and the name of the official hotel for the
away team.
3. Examples of digital posts, emails, or other collateral showing the City's sponsorship activities.
4. Any data the Contractor feels demonstrates the value of the partnership with the City.
The Contractor currently plays all of their home matches at Starfire Sports in Tukwila. Should
Contractor move any home games outside of Tukwila, the City may cancel this Agreement and will be
entitled to a full refund of any funds paid and shall not be responsible for any future payments.
In the event any home games are canceled due to COVID-19 or other circumstances outside the
control of Contractor, the City and Contractor shall work in good faith to modify the scope of services
outlined in exhibit "A" to provide value to the City in meeting its tourism promotional goals.
{EFM2557056.DOC;1/13175.000001/ }
30
CA RevisedA
Page 8 of 8
Application to the City of Tukwila for Use of 2023 Lodging Tax Funds
Event or Activity Name (if applicable):
2023/2024 Seattle Seawolves Partnership
Amount of Lodging Tax Requested:
$150,000 ($75,000 in 2023 and 2024)
Applicant Organization:
City of Tukwila
Federal Tax ID Number:
91-6001519
Mailing Address:
Office of the Mayor
6200 Southcenter Blvd
Tukwila, WA 98188
Primary Contact Name:
Primary Contact Phone:
206-431-3684
Primary Contact Email Address:
Brandon.Miles@Tukwilawa.gov
Check all the service categories that apply to this application:
Tourism promotion or marketing.
Operation of a special event or festival designed to attract tourists.
Operation of a tourism -related facility owned or operated by a non-profit organization.
Operation and/or capital costs of a tourism -related facility owned by a municipality or a public
facilities district.
Check which one of the following applies to your agency:
Non -Profit (Note: Attach a copy of your current non-profit corporate registration from the
Washington Secretary of State Office)
Municipality
For Profit Corporation
I am an authorized agent of the organization/agency applying for funding. I understand that:
• I am proposing a tourism -related service for 2021. If awarded, my organization intends to enter
into a services contract with the City; provide liability insurance for the duration of the contract
naming the City as additional insured and in an amount determined by the City; and file for a
permit for use of City property, if applicable.
• My agency will be required to submit a report documenting economic impact results in a
format determined by the City.
Signature: /s/ Date: October 26, 2022
31
1) If an event, list the event name, date(s), and projected overall attendance.
The City of Tukwila is requesting lodging tax funds to partner with the Seattle Seawolves for the team's
2023 and 2024 seasons. The Seawolves are a professional rugby team in Major League Rugby (MLR).
The team trains in Tukwila and plays all its home games at Starfire Sports. The Seawolves are the most
successful and dominate team in MLR rugby, having played in three championships games and winning
two of them. Rugby as a hold is growing in the United States, with the US set to host the World Cup in
2031 for men's and 2033 for women's.
The City provided $40,000 in funding in 2022. Staff is requesting a total of $150,000 ($75,000 per year)
through 2024 to execute a sponsorship agreement with the Seawolves. Prior to the pandemic the
Seawolves were averaging 4,000 attendees per home match. Towards the end of 2022 the team
started to see a return to its significant fan base.
The Seawolves have a very strong digital following and a growing brand identity in the Seattle metro
region. Through Experience Tukwila digital accounts, the City has done significant campaigns and posts
to highlight the team, rugby, and the City. Moving forward staff wants to start planting the flag that
Tukwila is "Rugby City USA."
In 2023 and 2024 the City would partner with the Seawolves on initiatives that focus on three distinct
areas:
1. Drive Head in beds. Tukwila hotels will be the official hotel for away teams for the 2022 and
2023 seasons.
2. Drive More Traffic to Area Businesses. As we hopefully emerge from COVID-19 it is important
that we help highlight that our restaurants and retailers are open in order to get our market
share back. In person attendance at game will be limited due to restrictions in place for COVID-
19. The Seawolves have been very supportive of promoting the City via its own social media
channels.
3. Building the Tukwila Brand. The Seawolves have a strong and growing brand in the Seattle
region. Additionally, the Seawolves have a very strong brand following by millennials and
families, part of the City's overall target audience for branding. The City's internal brand
essence is "Accessible Fun." The Seawolves games are easily "accessible fun." The game are
reasonably priced, fun, and safe for families.
4. Rugby Community. The City also has an opportunity to build a rugby brand. Like we have done
for soccer, Tukwila could be known as the epicenter of soccer in the Pacific NW. Supporting
the Seawolves can help attract more rugby matches to the City. In 2021 our relationship with
the Seawolves resulted in introductions to the Rugby 7 organizers and the XV Series, both of
these activities called Tukwila home for their matches. We want to work to known as Rugby
City USA.
2) Is your event/activity/facility focusing on attracting overnight tourists, day tourists, or both?
Both, both directly and indirectly by building a rugby brand
Page 2 of 6
32
3) Describe why visitors will travel to Tukwila to attend your event/activity/facility.
The Seawolves have been playing in Tukwila since the team was founded. Each game has sold
out, with nearly 4,000 rugby fans attending the games. In 2019, the City partnered with the
Seawolves on two international matches. As part of these matches the City and Westfield
Southcenter hosted a fan event before one of the games. This fan event was well attended. The
Seawolves team has a loyal fan following. We are hoping to work with the Seawolves and rugby
community to bring more events to the City over the next two years.
In 2020 Seawolves players participated in a drive through Halloween event at Westfield
Southcenter and the player's presence and attitude help to drive visitors to the mall. The
Seawolves have supported the Experience Tukwila social media campaign. The Seawolves
have also engaged with Westfield directly in a formal engagement agreement.
4) Describe the geographic target of the visitors you hope to attract (locally, regionally,
nationally, and/or internationally).
Regionally. Most fans are located within the Greater Seattle region. Home games may also
produce a small number of traveling fans from throughout the United States. These homes
games would also generate hotel stays by the away team.
Besides attendance at games, the City is also hoping to get branding exposure with the Seawolves
5) Describe the prior success of your event/activity/facility in attracting tourists.
The Seawolves have shown the ability to bring fans to the City. In 2019 year the City partnered with
the Seawolves on two international matches. Both games were well attended. Nearly all home
matches in 2019 were sold out.
In 2022 we want to work with the Seawolves to leverage new ways to bring rugby fans to the City.
6) If this your first time holding the event/activity/facility provide background on why you think
it will be successful.
N/A
7) Describe the media strategy you employ to promote your event/activity/facility to attract
overnight and/or day tourists? Please list any digital or print media (newsletters, e -blasts,
social media, etc.) your agency uses or intends to use to promote your event/activity/facility.
The City will utilize Experience Tukwila and the Seawolves digital and social media for promotion.
The City will bring in additional partners and these partners would be required to also promote
various events, such as the fan day event or viewing parties. Seawolves matches are streamed
online and shown on TV last year these games brought significant brand exposure to the City.
Page 3 of 6
33
8) Describe how you will promote lodging establishments, restaurants, retailers, and
entertainment establishments in the City of Tukwila.
Various ways, through digital media and by hosting specific events.
9) Is the City able to use your digital and print media for collaborative marketing?
Yes
10) Describe how you will use the name, "Tukwila" in publications, promotions, and for your
event?
All events will be promoted as being in Tukwila. Additionally, the City will get special
recognition in various mediums.
11) Measurements and Metrics (Note: You will be required to report these metrics as part of the
close out of the agreement between your organization and the City.)
As a direct result of your proposed tourism -related service, provide an estimate of (annual
estimates):
a.
Overall attendance at your proposed event/activity/facility.
40,000
b.
Number of people who will travel fewer than 50 miles for your
event/activity.
90%
c.
Number of people who will travel more than 50 miles for your
event/activity.
10%
d.
Of the people who travel more than 50 miles, the number of people
who will travel from another country or state.
Approximately
200.
e.
Of the people who travel more than 50 miles, the number of people
who will stay overnight in Tukwila.
Approximately
200.
Page 4 of 6
34
f.
Of the people staying overnight, the number of people who will stay
in PAID accommodations (hotel/motel/bed-breakfast) in Tukwila.
200
g.
Number of paid lodging room nights resulting from your proposed
event/ activity/facility (for example: 25 paid rooms on Friday and 50
paid rooms on Saturday = 75 paid lodging room nights)
400
12) What methodologies did you use to calculate the estimates and what methodologies will you
use to track outcomes, such as total participants, estimated visitor spending, etc?.
These are estimates based upon a variety of factors, including fan attendance at games, fan
attendance at special events, overnight stays by the away teams, etc. The numbers provided are
for estimated in person attendance and do not include media and social media exposure.
13) Are you applying for lodging tax funds from another community? If so, which communities
and in what amounts?
No.
14) Are you applying funding from Seattle Southside Regional Tourism Authority (SSRTA)? If so, in
what amount?
No.
15) What is the overall budget for your event/activity/facility? What percent of the budget are
you requesting from the City of Tukwila?
The City is requesting $150,000 ($75,000 for each year for this sponsorship).
16) What will you cut from your proposal or do differently if full funding for your request is not
available or recommended?
We would not be able to have a paid sponsorship with the Seawolves.
Applications are considered on a rolling basis. Please contact staff to discuss the process for having the
application reviewed by the City's Lodging Tax Advisory Committee.
Completed applications should be submitted to:
Lodging Tax Advisory Committee
Page 5 of 6
35
c/o Brandon Miles
City of Tukwila
6200 Southcenter Blvd
Tukwila, WA 98188
Or,
Brandon.Miles@Tukwilawa.gov
Questions?
LTAC Contact:
Brandon J. Miles
(206) 431-3684
Brandon.Miles@Tukwilawa.gov.
Updated: January 5, 2021
Page 6 of 6
36
City of Tukwila
City Council Planning & Community Development Committee
Meeting Minutes
January 17, 2023 - 5:30 p.m. - Hybrid Meeting; Hazelnut Conference Room & MS Teams
Councilmembers Present. Kathy Hougardy, Chair; De'Sean Quinn, Thomas McLeod
Staff Present: Derek Speck, Nora Gierloff, Brandon Miles, Nancy Eklund, Neil Tabor,
Rachel Bianchi, Laurel Humphrey
Chair Hougardy called the meeting to order at 5:30 p.m.
BUSINESS AGENDA
A. Contract: Middle Housing
Staff is seeking Council approval of a grant -funded contract with Makers - Architecture,
Planning and Urban Design in the amount of $130,000 for analysis of Middle Housing
opportunities.
Committee Recommendation
Unanimous approval. Forward to January 23, 2023 Special Consent Agenda.
B. Economic Development 2023 Work Plan
Councilmembers and staff discussed the work items for the year.
Committee Recommendation
Discussion only.
C. 2023-2024 Seattle Seawolves Partnership Agreement
Staff is seeking Council approval of a partnership agreement with the Seattle Seawolves for
*the 2023 and 2024 seasons in an amount not to exceed $150,000, paid exclusively with
lodging tax revenue as previously approved.
Committee Recommendation
Unanimous approval. Forward to February 6, 2023 Regular Consent Agenda.
D. 2023 Committee Work Plan
Councilmembers and staff discussed the items for the year.
Committee Recommendation
Discussion only.
37
38
COUNCIL AGENDA SYNOPSIS
�J•4- �,;, . 4 Initials
ITEM No.
O 4s
Meeting Date
Prepared by
Mayor's review
Council review
2/6/23
BJM
Q��
6
\\.......,
1908
ITEM INFORMATION
STAFF SPONSOR: CODY GRAY & BRYAN STILL
ORIGINAL AGENDA DATE: 2/6/23
AGENDA ITEM TITLE After Action Report: December Storm Event
CATEGORY
11
Mtg
Discussion
Date 2/6/23
❑ Motion
Mtg Date
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
MIX Date
SPONSOR ❑ Council
►1
Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police
11
PI'
SPONSOR'S In December the region was hit by a snow, a windstorm, and an ice storm. Public Works
SUMMARY staff will provide an overview of its efforts during these storm events.
REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev.
❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: N/A COMMITTEE CHAIR: N/A
RECOMMENDATIONS:
SPONSOR/ADMIN. N/A
COMMITTEE N/A
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$N/A $N/A $N/A
Fund Source: N/A
Comments: N/A
MTG. DATE
RECORD OF COUNCIL ACTION
2/6/23
MTG. DATE
ATTACHMENTS
2/6/23
PowerPoint Presentation
39
40
December/January
Snow, Ice, & Windy
Events Recap
City Council Meeting
February 6th, 2023
November 17,2022 - Winter Ops All Staff Meeting
Public Works held a Winter Operations meeting this week
preparing crews for snow and ice this winter!
City of Tukwila
Snow and Ice Plan
EY mbar Ma blP
SCC
aim grind of
FteningRit4n
■ rid
FP1112Uri rig RAI
1
fldi ii ■ cornpkx went ,■ and froang rein Is §sible,
If mg Ih bwfor mei t the inulin end egg. Mem*
"Oaf by NW5 P rarnd, .Plignalleton, SinilianarF
forecasts for other ®rens:.
12/19-12/23
Tukwila had the full
spectrum of below -
freezing temperatures
with snow, rain, snow &
sun, cold winds, and
finally, the worst-case
scenario - freezing rain!
Quick Stats:
120 tons of sand applied
80 tons of salt applied
Approximately 12,000 gallons of deicer
50 + calls responded - 30 in a single day
1166 miles driven for response trucks;
equivalent to a Seattle to Nebraska road
trip
409.5 hours of staff time
Safety for Emergency Services
v
co
q
TO:
City of Tukwila
Allan Ekberg, Mayor
Mayor's Office - David Cline, City Administrator
The City of opportunity, the community of choice
Mayor Ekberg
Councilmembers
FROM: David Cline, City Administrator
DATE: January 31, 2023
SUBJECT: City Administrator's Report
The City Administrator Report is meant to provide the Council, staff and community an update on
the activities of the City and on issues that concern Tukwila. Please let me know if you have any
questions or need additional information about any of the following items.
�. Intergovernmental Update
• US Conference of Mayors Winter Meeting: Mayor Ekberg attended the US Conference of
Mayors Winter Meeting in Washington DC January 17-20.
• WCIA Board Meeting: City Administrator Cline participated in a Washington Cities Insurance
Authority (WCIA) Board meeting on January 20.
• King County Planning Directors Meeting: DCD Staff participated in the monthly King County
Planning Directors and staff meeting. Washington Department of Commerce and King
County staff discussed the evolving Housing Element requirements for the upcoming 2024
Periodic Update of Comprehensive Plans. The majority of cities present reported that they
were still in the process of finalizing their Commerce grants and were securing consultant
support for their update effort.
II. Community Events
• Stewardship: Green Tukwila has started off strong in 2023, with plantings, clearing, and lots
of hands digging into the urban canopy.
o Green Start Program: King County's new job training program for individuals with
housing insecurities, cleared a large section of lower Crystal Springs of 30 -year-old
English ivy and laurel.
o Steward Led Work Parties: One Forest Steward held a planting party at Riverton Park
where the crew installed 50 ground covers and small shrubs and another Steward led
a work party at Cottonwood Corner that removed invasive plants and planted a
handful of shrubs and ground covers.
Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov
49
City Administrator's Report
January 31, 2023
Page 2
hi. Staff Updates
Public Safety
• Student Athlete Donations: With thanks to Dicks Sporting Goods, the Tukwila Police
Department in partnership with Foster High and Showalter Middle schools, 12 student
athletes, selected by the athletic director between the two schools, each received a $150
"goodie bag" geared towards each student's sport. This was intended to help the students
have what they need to continue on with the sport they play during the year. This event will
also take place again in September 2023 and the following Septembers after that.
• Community Watch Groups: The Tukwila Police Department Community Engagement
Coordinator had a follow up meeting with SHAG's Community Watch Group, and also met
with Foster Greens about the formation of their own Community Watch Group.
Project Updates
• 2023 Annual Overlay Program:
Estimated Completion: Fall 2023
The 2023 project will be advertised in early Spring of 2023 with construction starting in the
summer. A professional services contract was approved by Council on January 23, 2023.
• Community Wellness Hub Grant: Parks & Recreation staff met with representatives from two
community-based organizations: Global to Local and HealthPoint and are in the early
planning stages of developing several community engagement sessions this spring. The
sessions will inform collaborative work by the three organizations to support healthier
outcomes for the Tukwila community.
Boards, Commissions and Committees
• Arts Commission: The next meeting is scheduled for February 22, 2023.
1 Student Representative position term expires June 30, 2023.
No vacancies.
• Civil Service Commission: The next meeting is scheduled for February 16, 2023.
1 Resident position term expires December 31, 2023.
No vacancies.
• COPCAB: The next meeting is scheduled for February 9, 2023.
1 Resident position term expires December 31, 2023.
1 Business Representative position term expires December 31, 2023.
1 Student Representative position term expires June 30, 2023.
VACANT: 2 Resident positions, 1 Business Representative position and 1 School District
Representative. Two resident applications have been received.
• Equity & Social Justice Commission: The next meeting is scheduled for February 2, 2023.
1 City Council position term expires December 31, 2023.
2 Education position term expires December 31, 2023.
1 Community position term expires December 31, 2023.
1 City Employee position term expires December 31, 2023.
Phone: 206-433-1800 • Email: Mayor@TukwilaWA,gov • Website: TukwilaWA.gov
50
City Administrator's Report
January 31, 2023
Page 3
VACANT: 1 City Employee position and 1 Education/Community Representative. One City
Employee application has been received. Appointment recommendation is scheduled for
confirmation on February 6, 2023.
• Human Services Advisory Board: The next meeting is scheduled for February 16, 2023.
1 Resident position term expires December 31, 2023.
1 Business position term expires December 31, 2023.
VACANT: 2 Resident positions and 1 Business Community Representative. One resident
application has been received.
• Library Advisory Board: The next meeting is scheduled for February 7, 2023.
3 Resident position terms expire December 31, 2023.
VACANT: Student Representative.
• Lodging Tax Advisory Committee: The next meeting is scheduled for February 10, 2023.
All positions are 1 -year terms.
VACANT: 1 Business Collecting Tax Representative and 1 Funded by Tax Representative.
• Park Commission: The next meeting is scheduled for February 8, 2023.
2 Community position terms expire December 31, 2023.
VACANT: 1 Community Representative position and Student Representative. One Community
application has been received. Appointment recommendation is scheduled for confirmation
on February 6, 2023.
• Planning Commission: The next meeting is scheduled for February 23, 2023.
1 Business position term expires December 31, 2023.
3 Resident position terms expire December 31, 2023.
VACANT: 1 Resident position.
Phone: 206-433-1800 • Email: Mayor@TukwilaWA,gov • Website: TukwilaWA.gov
51
52
2022 Workplan
Goal 1
Task #
Task Name
Task Description
Comm.
Dept.
Q1 Update
Q2 Update Q3 Update Q4 Update
Goal 1- A community of inviting neighborhoods and vibrant business districts
Prepare for future growth with regional and local investments
Infrastructure improvements, planning and development code updates, deployment of community technology resources
1
Tukwila International Boulevard Zoning
Review/Update
Review prior work and present options (2017)
PCD
DCD
Internal review of Placemaker's draft
code, incorporating policy direction
from the Housing Action Plan.
On hold due to staffing constraints.
Work on this will restart after the Comp
Plan Update is complete.
Work on this will restart after the Comp
Plan update is complete.
2
TMC Updates - Housekeeping, Land Use Fees,
Building Codes
Review and update codes to clarify, streamline and
address state mandates (2022)
PCD
DCD
PCD forwarded these changes to the PC
for review and recommendation.
Planning Commission forwarded a
recommendation back to the Council.
The housekeeping changes were
adopted by Council. PCD tabled the
ordinance streamlining zoning code
amendments. Rental housing and
permit fee resolutions will go to Council
Q4.
Fee resolutions were adopted by Council.
3
Boeing Access Station
Coordinate with Sound Transit and other stakeholders to
ensure station continues to be included in phasing
DCD/MO/
AS
No Action.
No Action
No Action
Project update provided to the
Transportation & Infrastructure Services
Committee in October.
4
1-405 Bus Rapid Transit (BRT) Updates
Plan for inline BRT station connecting TIBS to the north
and possibly the south
DCD
No Action.
No Action
No Action
No Action
5
Comprehensive Plan Update
Begin work to update Comp Plan, due mid 2024 (2022)
PCD
DCD/PW/E
D/PR
Preliminary development of plan
updates needed and public engagement
plan.
Began briefings to Council and Planning
Commission.
Applied for state grants to assist with
the update, wrote Hazelnut article, put
email sign up on website, attended Bark
in the Park event
PW hired a consultant to work on the
Transportation Element of the Comp Plan.
Middle Housing Grant was accepted and a
consultant selected. Staff started to meet
with Boards and Commissions to discuss
update.
6
S 140th St Intersection Improvements
Design & construct a new traffic signal at TIB/S. 140th St.
(Grant dependent) (early 2000s)
TIS
PW
On hold until future traffic analysis
completed.
On hold. Dependent on traffic analysis
and grant availability
On hold. Dependent on traffic analysis
and grant availability
On hold. Dependent on grant availability.
7
Allentown Truck Reroute EIS and Outreach
Analyze options and Identify alternate ingress/egress for
BNSF facility (1997)
TIS
PW
Hired EIS Project Director in 01. RFQ
for consultant selection opens in Q2.
Monthly meetings with Allentown
community ongoing.
RFQ was published and no responses
were received. Staff identifying
potential next steps for Council's
consideration.
EIS contract scheduled to be signed in
Q4.
EIS contract signed and work started. HDR
selected as the EIS consultant.
8
Water Reservoir and Pump Station
Design and construct additional 2.5 million gallons of
water storage at a single site or two different TBD sites.
(2016)
TIS
PW
Planned feasibility study for Q2.
Looking for suitable properties.
Looking for suitable properties.
Staff has evaluated a few potential
properties. No final decision has been
made.
9
West Valley Highway (1405 to Strander) Project
Construct non -motorized and street improvements within
the right-of-way (2016)
TIS
PW
Construction began in March 2022.
Construction started and ongoing.
Construction ongoing.
Construction is delayed due to material
supply chain delays.
10
S 152nd Waterline Extension
Design and construct 1,600 LF of 10" and 150 LF of 8"
ductile iron waterline along S. 152nd Street. (2010)
TIS
PW
Design contract awarded in Q1.
Design is ongoing.
Design is ongoing.
Design is ongoing.
11
42nd Avenue South Bridge Replacement
Construct replacement for existing bridge, which was built
in 1949 and functionally obsolete. (2017)
TIS
PW
Project fully funded in 01 through the
Move Ahead WA State Transportation
Package. Council adopted location of
42nd Bridge Replacement on March xx,
for new bridge to be replaced in same
location. Design is ongoing.
TS&L report is submitted to the state
and is approved. Design is progressing.
Design is ongoing.
Design is ongoing. New stormwater
regulations are being incorporated into
the bridge design with potential use of the
TCC.
12
Transportation Element Comp Plan
Update the Transportation Element of the Comp Plan
(2021)
TIS
PW
Plan to award consultant contract in Q2.
Consultant contract awarded.
Ongoing.
Ongoing. Cross -departmental team has
been meeting with the consultant. Several
meetings have been conducted.
13
Surface Water Comprehensive Plan
Update the Surface Water Element of the Comp Plan
(2021)
TIS
PW
Consultant contract awarded in Q4
2021. Completed Receiving Waters
Assessment.
Ongoing.
Ongoing.
Ongoing.
AS - Administrative Services
47lED - Dept of Community Development
- Economic Development
FIN - Finance
FD - Fire Department
MC - Municipal Court
MO - Mayor's Office
PD - Police Department
PR - Parks Recreation
PW - Public Works
22 Workplan
Goal 1
cask #
Task Name
Task Description
Comm.
Dept.
Q1 Update
Q2 Update
Q3 Update
Q4 Update
14
Water Comprehensive Plan
Update the Water Element of the Comp Plan (2021)
TIS
PW
Submitted Plan to City planning
department for SEPA review in 01.
Under review.
Under review
Under review.
15
Sewer Comprehensive Plan
Update the Sewer Element of the Comp Plan (2021)
TIS
PW
Submitted Plan to City planning
department for SEPA review in 01.
Under review.
Under review
Under review.
16
Geographic Information Systems Utilities Inventory
Complete GIS inventory of surface water, water, and
sewer infrastructure to establish as -built drawings of the
public systems. (2002)
TIS
PW
Part-time staff contract extended to
provide as-builts for PW. 85% of
Electronic AsBuilts have been added to
Laserfiche and GIS
Progress is being made. Ongoing.
Progress is being made by staff scanning
as-builts. New consultant coming
onboard. Consultant contract to be
awarded in Q4.
Consultant contract awarded.
17
Gilliam Creek Fish Barrier Removal
Construct fish passage improvements at the existing flap
gate to restore salmonid habitat. (1998)
TIS
PW
Applied for grants for project design in
01. Plan to award a design contract in
Q2.
Received grants. Project design started
in Q2.
Design is ongoing. Awarded $250,000 in
grant funding from King County.
Design is ongoing. $550,000 in grant
funding awarded in Q4.
18
Levee Certification /Green River Corridor
Reconstruct the Tukwila 205 Levee to provide 500 year
level flood protection and obtain levee certification.
(2013)
TIS
PW
Levee Project Manager continuing
conversations with Army Corps of
Engineers.
Army Corps of Engineers conducted a
site visit and moving forward with
assessment.
Army Corps of Engineers finished their
report and are working on next steps.
Army Corps of Engineers took the project
off of their project list. Tukwila staff are
working with King County Flood Control
and Army Corps of Engineers to get the
project back on track.
19
Nelsen Side Channel
Create a salmon rearing habitat side channel by
connecting a segment of historic river channel with the
Green River. (2016)
TIS
PW
Applied for grants for project design in
01. Plan to award design contract in Q2
or Q3.
Applied for grants in Q2. Team has
started selecting the consultant through
Request for Proposal (RFP) process.
Awarded $100,000 in grant funding from
Design is ongoing. $350,000 in grant
funding awarded in Q4.
20
Central Business District Water/Sewer Projects
Construct infrastructure improvements in CBD
TIS
PW
Construction completed on lift stations
#4 & #12 in 01. Construction on lift
station #2 ongoing
Lift station #2 is ongoing.
Lift Station #2 construction complete.
Closeout in progress.
Closeout in process.
21
Storm water Quality Retrofit
Provide, design, and install water quality testing and
improvements at selected drainage locations.
TIS
PW
Project design is ongoing.
Ongoing.
Awarded $1,176,341 in grant funding
from Department of Ecology. Design is
ongoing.
90% design complete.
Nurture safe and flourishing neighborhoods
Public Safety/First responder services, park and recreation innovation and accessibility, traffic and pedestrian safety, public art
22
Teen & Senior Center Siting & Design
Present options for final siting decision; fund and initiate
design process. (2020)
CSS
AS/PR
Staff presented siting options to the
Council; currently in deliberations.
Staff presented siting options to the
Council; currently in deliberations.
Staff recommending pausing project
during coming biennium, while still
identifying potential grant and
philanthropic partners. Seeking Council
direction during budget process.
Project paused; to be revisited after RFA
annexation.
23
Online Portal of Historical Records
Digitization, redundancy and online access to Tukwila's
paper historical records. (2019)
AS
Two binders of Tukwila news articles
(from 1996) were scanned by a City
staff person on light duty. Articles of
historical significance were imported to
the Digital Records Center, including
review and enhancements of images.
A number of historic documents have
been digitized as well as news articles
from the 1980s through 2022 and "The
Grapevine" newsletters from 1977
through 1997.
We started photographing historic
records stored in the vault at City Hall.
Communication with the State Archives
for a preliminary appraisal of records
the State would be interested in taking
into their custody. Created directories
by year(s) of historical articles with
news of the City and articles about
businesses in Tukwila.
No additional progress in Q4.
24
Tukwila Technology Digital Equity Initiatives
Plan WiFi build out and implement innovative solutions
(2017)
F&G
AS
Grant opportunities to build out
municipal CBRS network have been
unsuccessful. Working w/ Astound
(formerly Wave) to create a digital
equity partnership.
Working on broadband partnership with
internet service provider (ISP).
Targeting enhanced ISP diversity and
additional providers near TIB.
A new ISP is working on expanding their
residential presence in Tukwila.
Renewed franchise agreement is in
work.
A new ISP is working on expanding their
residential presence in Tukwila. Renewed
franchise agreement is in work. Working
with King County and Washington State
Broadband Office on a Protentional
PrivateLTE/CBRS network pilot program.
AS - Administrative Services
DCD - Dept of Community Development
ED - Economic Development
FIN - Finance
FD - Fire Department
MC - Municipal Court
MO - Mayor's Office
PD - Police Department
PR - Parks Recreation
PW - Public Works
2022 Workplan
Goal 1
Task #
Task Name
Task Description
Comm.
Dept.
Q1 Update
Q2 Update
Q3 Update
Q4 Update
25
Cold Weather Shelter
Plan temporary cold weather shelter strategy (2022)
CSS
AS/PD
Staff made preliminary plans to be able
to open a cold weather shelter in the
future. Emergency Management will be
looking holistically at sheltering during
2022.
Staff made preliminary plans to be able
to open a cold weather shelter in the
future, which can be transferrable to a
heat -related shelter. Emergency
Management will be looking holistically
at sheltering during 2022.
Continued development of a shelter
operations plan including identifying
staff, augmenting shelter equipment
and supplies, and development of a
shelter operations exercise to be
conducted in 2023
Brokered MOU between Riverton Park
UMC and the King County Regional
Homelessness Authority for a cold
weather shelter. Successfully operated a
cold weather shelter in 2022. Work with
P&R on sheltering is ongoing.
26
Rental housing licensing and inspections
Administer rental housing registration and inspection
program (2010)
PCD
DCD
Staff is processing 2022 license
renewals and has resumed inspections.
Staff is pursuing overdue renewals and
performing 2022 inspections.
Staff is conducting courtesy inspections
at a troubled complex, completing
rental inspections, pursuing
enforcement actions
Rental housing has transitioned into the
new licensing module which is a better fit
for tracking our data. We are back to being
able to automate the renewal process and
it went smoothly.
27
Code Enforcement
Enforce community standards in all neighborhoods
PCD
DCD
Complaint based code enforcement is
continuing along with proactive
enforcement of unpermitted
construction and critical area violations.
Complaint based code enforcement is
continuing along with proactive
enforcement of unpermitted
construction and critical area violations.
Complaint based code enforcement is
continuing along with proactive
enforcement of unpermitted
construction and critical area violations
We have had productive meetings with
the HS Estates team and expect to see
more permanent erosion control
measures installed in January. There is a
potential new owner for the Royal Auto
site. We are still seeing unpermitted
construction throughout the City.
28
Tukwila South Development Agreement
Monitor thresholds and evaluate any development
proposals for consistency (2009)
DCD
No Action.
No Action.
Processing an application for
preliminary plat extension, discussing
vesting issues
Extended the preliminary plat through the
time frame of the development
agreement vesting, December 22, 2024. A
parcel has been sold to an apartment
developer.
29
Wadajir Development Agreement
Negotiate agreement for cooperative housing
development on TIB (2020)
PCD
ED
Presented issues to Council on 3/21/22.
Presented parking recommendation to
PCD on 3/21/22.
Presented parking recommendations to
Council on 5/9/22. Will return to
Council with additional information in
Q3.
Requested Forterra to provide answers
to Council questions, primarily related
to parking. Will return Forterra is ready
to proceed.
On hold pending response from Forterra.
30
Fire Code Update
Review and propose updates to Fire Code with a focus on
regional consistency. (2022)
CSS
FD
Review of code process for region and
data collection started during 01.
Continuing code review and meeting
with regional partners regarding joint
code sustainability.
Stakeholders met during Q3, approval of
new fire code fees during Q4 through
City Council action.
PSRFA working on recommendations;
anticipated to come to Council in Q2 2023.
31
School Zone Cameras Pilot Project Implementation
Monitor, analyze, and report on program efficacy and
results
CSS
PD/MC
Update presentation scheduled for CSS
on 4/11/22. The program is working as
intended and reducing the number of
speed violators during designated
school hours. MC - Provide an up to
date snapshot of court processes
related to school zone photo
enforcement infractions filed with the
court.
There were 1028 speeding violations in
the 2nd quarter, which is on par with
what we saw in the 1st quarter of the
year. As seen by the violation tracking
prior to the automated cameras being in
place, the trend shows that the cameras
continue to reduce speeding in the
school zone.
We were able to conduct a full
assessment of violations during the
2021-2022 school year. Significant
declines in violation were seen, as a
result of the program. The PD brought
the information before Council with a
proposal to install two sets of school
zone speeding cameras on 42nd to
accommodate the zones from the High
School south to be inclusive of
Thorndike Elementary. The proposal
was approved.
An update on the School Zone cameras
was presented to CSS on December 12th.
The update reported the most recent data
for the School year, which included
information from September to the end of
October. There were 649 Infractions
during that time period, with about 51% of
the infractions at the time responded to
and paid for. A complete update on the
school year will be provided to CSS early
third quarter 2023. Additionally, the
second set of cameras on 42nd is still
pending as we work out installation
details.
AS - Administrative Services
47ED - Dept of Community Development
ED - Economic Development
FIN - Finance
FD - Fire Department
MC - Municipal Court
MO - Mayor's Office
PD - Police Department
PR - Parks Recreation
PW - Public Works
22 Workplan
Goal 1
mask #
Task Name
Task Description
Comm.
Dept.
Q1 Update
Q2 Update
Q3 Update
Q4 Update
32
ABLE Project - Intervention program
Complete Police Officer certification in ABLE (Active
Bystandership for Law Enforcement) program
PD
Program is moving forward. Working on
meeting requirements: obtain two
recommendations from community
organizations vouching for the
department's sincerity of self-
improvement in general and in ABLE in
particular; once community letters have
been submitted, letters of the City's and
Department's commitment to the
program will need to be submitted.
ABLE has been delayed due to staffing
shortage as the program requires
assigning staff to manage the program.
We plan to be back on track by the 4th
quarter.
ABLE continues to be delayed due to
staffing shortages; however, we have
begun the process of seeking
community stakeholder letters of
support for the program. Our plan is to
move forward in the fourth quarter.
The ABLE project has been postponed to
2023.
33
Co -Responder Pilot Program
Assess pilot program to determine long term viability
(2020)
CSS
PD
Discussions started in first quarter.
Details will be finalized in second
quarter, to plan for the end of the pilot
time -period in August. Program has
seen considerable success in providing
resources to those in need.
Program continues to provide much
needed assistance to community
members in crisis. The end of the pilot
program and agreement with Sound
Health was scheduled for August.
However, the department has
negotiated an extension through the
end of the year that will allow us to
address the continuance of the program
in conjunction with the 2023-2024
budget cycle.
The Co -Responder program continues
to be a vital part of the services that are
being provided to the community. To
continue the program during the 2023-
2024 budget cycle, the Department is
recommending to continue the program
as a pilot program and fund it using
State Seizure funds. Although this is not
something we will be able to do for the
program permanently, it helps the City
cover the service need while taking into
consideration the potential shortfalls of
the 2023/2024 budget. Additionally, in
the fourth quarter we are applying for a
grant that may allow us to add an
additional Co -Responder.
The Co -Responder program has been a
success and beneficial to the department
and community and we have continued
the program as a pilot with funding
coming from the State seizure fund for the
2023-2024 budget cycle. The police
department was also able to secure a
grant through the Association of
Washington Cities that pays for a second
Co -Responder through June of 2023. We
are working diligently to secure another
contract with Sound Health to supply the
second co -responder for our program.
34
Police Department 5 -year Strategic Plan
Create 5 -year Strategic Plan including community
volunteer committee
CSS
PD
PD members have been identified to be
on the committee. Solicitation for
community members to be on the
committee have been posted on social
media. Plan development to begin in
2nd quarter.
The five-year strategic plan has been
delayed due to staffing shortage and
pending data collection. We are now
back on track and will be moving
forward in the third quarter. We have
posted volunteer positions for
community members to participate as
part of the planning committee.
Interviews for the volunteer position
will take place third quarter with
subsequent planning to follow.
The PD has vetted the volunteers that
applied for the five-year strategic plan
committee. We will be utilizing a
committee to include the community
volunteers and PD staff as we begin
meeting in the fourth quarter to put in
motion the Strategic Plan.
Meetings of the 5 -year strategic planning
committee were postponed to first
quarter 2023.
35
Emergency Management
Establish Emergency Management Plan that identifies key
staff for EOC operations and training for that staff.
CSS
PD
Primary EOC responders have been
identified and training is scheduled.
Both planning and training are on track.
Emergency Management held a table-
top exercise in June for identified staff.
Both plan and training are still being
organized with hopes of being ready to
move forward at the first of the year.
Emergency Management is meeting
regularly now with Department Directors
and is preparing for training staff in 2023.
36
Municipal Arts Plan - Strategic Plan Update
Update 2017 Municipal Arts Plan (2022)
CSS
PR
Currently working with a consultant to
finalize plans and establish a schedule.
Still negotiating contract scope and
schedule.
Contract is signed with public art
consultant. Visioning work will begin
with the September 28 Tukwila Arts
Commission meeting.
Visioning work underway with Arts
Commission through Q1 2023 with the
development of community engagement
sessions.
AS - Administrative Services
DCD - Dept of Community Development
ED - Economic Development
FIN - Finance
FD - Fire Department
MC - Municipal Court
MO - Mayor's Office
PD - Police Department
PR - Parks Recreation
PW - Public Works
2022 Workplan
Goal 1
Task #
Task Name
Task Description
Comm.
Dept.
Q1 Update
Staff will present to CSS early in the 2nd
Quarter.
Q2 Update
Q3 Update
Q4 Update
37
Park User Plan
Address user/park rule enforcement concerns (2021)
CSS
PR/PD
Presented to CSS in April. Monitoring
situation and staff will follow up as
necessary.
Assess season findings and adjust with
input from Parks commission, parks
maintenance and PD.
Parks Commission, Parks maintenance,
and the PD are working together to
address community concerns with activity
at the parks. Input from 2022 will be used
to plan for park use/rules in the first
quarter of 2023 in preparation for the high
use 2nd and 3rd quarter of 2023.
38
Park Improvement Projects
Plan & implement park improvements
CSS
PR
Staff are working to implement park
improvement projects as identified in
the 2020 Pros Plan.
ADA accessibility and safety
improvements were made at Foster dog
park. The S 116th property was graded
and fenced for safety and better
sitelines. The gazebo replacement was
completed at Tukwila Park.
Conducted 4 "see you in the park
events" to gauge needs of community in
order to plan Biennium budgeting for
23/24 projects within the PROS Plan.
Including grant funding possibilities.
Parks commission and subcommittee to
plan 23/24 park improvement plan with
guidance of CSS.
39
Tukwila Pond Master Plan Adoption
Present Master Plan for final adoption (2020)
COW
PR/DCD
The Tukwila Pond Master Plan was
Adopted by Resolution on March 7,
2022.
Completed.
Completed.
Completed.
AS - Administrative Services
47�D - Dept of Community Development
ED - Economic Development
FIN - Finance
FD - Fire Department
MC - Municipal Court
MO - Mayor's Office
PD - Police Department
PR - Parks Recreation
PW - Public Works
22 Workplan
Goal 2
Ask 4
Task Name Task Description
Comm.
Dept.
Q1 Update Q2 Update Q3 Update Q4 Update
Goal 2—A solid foundation for all Tukwila residents
Engage community and identify unmet needs
Engaging hard -to -reach communities, predicting and adapting social service needs as growth continues, city internships and job shadow program, apprenticeship promotion, homelessness prevention, school district engagement
1
Internship/Job Shadow &
Apprenticeships Program
Summer high school internship and job shadow program.
(2018)
AS
The City will offer a limited number of high school
internships in 2022. Advertising and hiring process will
occur in Q2.
The City will host three high school interns this summer,
beginning July 11.
Program complete for the year.
Program complete for the year.
2
RASKC (Regional Animal Control
Services of King County)
Engagement and collaboration with the agency that
provides animal control and pet licensing for the City.
(2010)
AS
In-person pet licensing services resumed on March 2 and
a total of 6 pet licenses were issued/renewed during that
month. In addition to in-person pet licensing services,
support was also provided to customers over the phone
on how to access services remotely. On-going
collaboration with RASKC to promote and encourage pet
licensing in Tukwila.
In-person pet licensing services continue to be provided
at a steady pace. A monthly automated call system was
implemented to remind pet license holders in Tukwila to
renew their existing licenses. The "2022 License for
Love" pet licensing campaign ran from April 1 through
June 30. This promotion waived all pet owner late fees
for expired licenses in effort to encourage pet licensing
and safety.
In-person pet license services have gradually increased
since the launch of the automated call system for pet
license renewals. A total of 13 pet licenses were
issued/renewed during this quarter. The "Hot Dogs are
Not Cool" posters were displayed at the City Clerk's front
counter and City Hall lobby to remind pet owners to
keep their pets safe during the hot weather months.
Implementation of RASKC's new pet license application form.
The new form is more user-friendly to fil out, it contains
updated information and additional spaces for customers with
multiple pets. Additionally, the form can be used for new pet
licenses as well as renewals, which eliminates the need of
having two separate forms. The RASKC's brochures displayed
at the City Clerk's front counter were replaced with new and
updated brochures.
3
Connect residents to social services
Ongoing provision of human services funds and
leveraging of partnerships on behalf of residents (non-
COVID related).
AS
The City distributed $8,080.77 in non-Covid assistance to
residents. $5,848 was for rental assistance and
$2,232.77 in utility assistance.
The City distributed $25,719 in non-COVID assistance to
residents in Q2. $4,341 was for utility assistance and
$21,378 was for rental assistance, with $15,551 of the
rental assistance coming from HB 1406 funds.
The City distributed $16,503 in non-COVID assistance to
residents in Q3. $1,731 was for utility assistance and
$14,771 was for rental assistance, with $3,600 of the
rental assistance coming from HB 1406 funds
The City distributed $20,657 in non-COVID assistance to
residents in Q4. $19,431 was for rental assistance, with
$8,400 of the rental assistance coming from HB 1406 funds.
4
Distribute COVID response funds per
Council's amended 2022 budget
Provide rent and utility assistance to residents impacted
by COVID. (2021)
AS
The City distributed $19,077.23 in Covid-related rental
and utility assistance; $18,570 for rental assistance and
$507.23 in utility assistance to community members
impacted by Covid.
The City distributed $93,043 in COVID-related rental and
utility assistance; $82,507 for rental assistance and
$10,536 in utility assistance. Funding for this effort
comes from Federal ARPA funds.
The City distributed $64,180 in COVID-related rental and
utility assistance; $63,421 or rental assistance and $759
in utility assistance. Funding for this effort comes from
the Federal ARPA funds.
The City distributed $27,264 in COVID-related rental and
utility assistance; $27,185 in rental assistance and $79 in
utility assistance. Funding for this effort comes from the
Federal ARPA funds.
5
City of Tukwila Leadership Initiative
Program (formerly Community
Connectors)
Program to elevate and support community leaders from
groups historically underrepresented in civic process.
(2021)
CSS
AS
Staff presented to the Equity and Social Justice
Commission in 01 and will present the new program to
the Council in Q2.
Staff presented the new program to the City Council in
Q2. Efforts underway to recruit new cohort.
Staff reengaging with the Advisory Committee to retool
recruitment efforts.
With staffing changes, to be retooled in Q2 2024.
6
Tukwila Technology Digital Equity
Initiatives
Plan WiFi build out and implement innovative solutions
(2017)
F&G
AS
Grant were not awarded for CBRS projects. Working on
developing a partnership w/ ISPs to extend Wi-Fi.
Working on broadband partnership with internet service
provider (ISP). Targeting enhanced ISP diversity and
additional providers near TIB.
A new ISP is working on expanding their residential
presence in Tukwila. Renewed franchise agreement is in
work.
A new ISP is working on expanding their residential presence
in Tukwila. Renewed franchise agreement is in work.
Working with King County and Washington State Broadband
Office on a Protentional PrivateLTE/CBRS network pilot
program.
7
Policy Discussion around Tiny House
Villages
This recent approach to homelessness is not specifically
addressed in our zoning code. (2022)
PCD
DCD/FD/
PW
LIHI proposal for 2 tiny house villages discussed at PCD
on 3/21 and COW on 3/28. Staff and LIHI have begun
development of Memorandums of Agreement for the
sites.
Memorandum of Agreements (MOA) were presented to
PCD and full Council for review and modification. LIHI
began outreach to neighbors. Council supported the
Mayor signing the MOAs.
Community Advisory Committees are meeting monthly,
both MOAs have been signed, Miracle Village site is
scheduled to open October 20, Riverton Park Village Mid-
November
Both villages have opened and are fully occupied. Some
residents have already had positive outplacements to
permanent housing. No major issues have been raised at the
Community Advisory Committee meetings.
8
Trusted Community Partner Network
Monitor and assess partnership opportunity, which is
sponsored by the Port of Seattle and the Seattle
Metropolitan Chamber of Commerce and intended to
provide navigators to help small businesses with
recovery.
PCD
ED
Port and Seattle Chamber are developing the program.
Staff participated in meetings convened by the Port.
The program is being renamed Community Business
Connectors and anticipated to be operational in Q4.
The Port and Seattle Chamber conducted an RFQ process
and selected the Community Business Connectors.
Program will start in Q4.
Staff participated in the initial meeting of the new Community
Business Connectors, which was held at the Tukwila Library.
The Seattle Chamber began negotiating contracts with the
new connectors.
9
COVID Testing Site
Monitoring operation of Tukwila COVID testing site.
(2020)
FD
Daily reporting of results provided to Fire Administration
during 01.
Daily reports continued throughout Q2.
Daily reports continued throughout Q3.
Daily reports continued throughout Q4.
10
COVID Mobile Vaccination Teams
Standing up vaccination teams when needs arise (2021)
FD
No mobile vaccination events held during 01.
No mobile vaccination events held during Q2.
No mobile vaccination events held during Q3.
No mobile vaccination events held during Q4.
11
Utility Discounts
Provide discounts to qualifying low income/senior
customers; additional support provided through Human
Services after review.
FIN/AS
Finance and Human Services continue to partner on
assisting residents with utility assistance. Staff
distributed $2,740 in utility assistance in 01, $507.23 for
residents impacted by Covid and $2,232.77 to residents
not impacted.
Finance and Human Services continue to partner on
assisting residents with utility assistance. Staff
distributed $14,877 in utility assistance in Q2, $10,536
for residents impacted by COVID and $4,341 to residents
not impacted.
Finance and Human Services continue to partner in
assisting residents with utility assistance. Staff
distributed $2,490 in utility assistance in Q3, $759 for
residents impacted by COVID and $1,731 to residents
not impacted.
Finance and Human Services continue to partner in assisting
residents with utility assistance. Staff distributed $79 in utility
assistance in Q4. Note, the state allocated significant funds to
utility assistance that came online in late 2022; city staff made
significant referrals to clients to utilize these funds for utility
assistance in late 2022.
AS - Administrative Services
DCD - Dept of Community Development
ED - Economic Development
FIN - Finance
FD - Fire Department
MC - Municipal Court
MO - Mayor's Office
PD - Police Department
PR - Parks Recreation
PW - Public Works
2022 Workplan
Goal 2
Task tl
Task Name
Task Description
Comm.
Dept.
Q1 Update
Q2 Update
Q3 Update
Q4 Update
12
Court Programs
Develop and/or expand programs including DV MRT, DV
MRT -Spanish, Teen Court, Evening Courses, MRT)
MC
DV MRT expansion still under consideration including
adding a DV MRT Spanish session; Teen Court - The
intern from the Skill Bridge program is looking into
creating a Teen Court for Tukwila. Meetings with the
Parks Department, faculty from Foster High School, and
other Teen Court program facilitators are taking place to
see the best approach for Tukwila. In addition, the
intern attended the Youth Court Conference last month
to gain insight on the program.
The court's DV MRT program has been expanded to
include a Spanish-speaking group and currently has 4
active participants. The Skill Bridge intern is actively
working on marketing materials for the Youth Court
program.
No change from Q2
Youth Court program is on hold. Unfortunately, Foster High
School was not responsive to our requests and we no longer
have the intern. The Spanish DV MRT classes are in full
operations. We are very excited to provide this for our
Spanish speaking customers.
13
Unified Payment (UP) Program
Expand program to include participation of the municipal
courts in Pierce County
MC
Meeting with a few of the Pierce County Courts of
Limited Jurisdiction took place last month where we
discussed the UP Program. A 4/15/22 meeting is
scheduled for further discussion with one of the courts.
Met with a few Pierce County courts and they are
currently reviewing an MOU to join the program.
No change from Q2
No change.
14
Future of School Resource Officers
Dialogue with District, Foster and Showalter Students
around future of program. (2020)
CSS
PD
Met with district, schools, students and parents.
Conversations are still taking place with the use of UW
staff to help facilitate conversations with stakeholders.
The PD has been involved with several listening sessions
with students, family, school staff, and community
regarding the School Resource Officer (SRO) program.
We are currently working with the school district and
students to draft a revised agreement on what the
program will look like moving forward. Regardless if an
agreement is reached, current staffing shortages may
not allow for the PD to staff SROs at the beginning of the
school year in September. We are looking at the
priorities of the community to make that determination.
The PD is still working with the School District on putting
together an agreement for having School Resource
Officers in the Schools. The PD will be ready to work
with a modified SRO schedule, once we hear back from
the school district. The modified schedule for SRO's
would still have them assigned to a Patrol shift, but
when staffing allows, spend time in the schools. Once
staffing is back up, we would then put both SRO's back in
their roles full-time at the schools.
A draft agreement between the School district and the Police
Department was created and made available in December.
The Police Department is currently reviewing the document
and anticipates having a final agreement in January 2023,
which will allow our School Resource Officers to be assigned
back into the schools as previously indicated once staffing
allows. Once the agreement is finalized, the PD will be
working with the schools to create forums for communicating
with the diverse student body and seeking input on how our
police department and the School Resource Officer program
can meet their specific needs.
15
Summer Engagement & Enrichment for
Kids (SEEK grant)
Provide expanded recreation program opportunities and
scholarship funding for youth and teens. (2021)
CSS
PR
Staff have developed a variety of summer programs for
youth. Scholarships are available for program
participants, and there are also several free and low cost
programs available. Info is available on the website:
https://www.tukwilawa.gov/Summerfun.
Ongoing as noted in 01 update. Funding supported
three program areas: 1) Funds were utilized to reduce
camp fees which has led to more Tukwila residents
participating in summer camp programs than in any
previous year. 2) Funds were also used to establish the
Tukwila Outdoor Experience program for 10-14 year-
olds. This program provides a variety of outdoor
experiences including hiking and rock climbing clubs, as
well as opportunities to visit regional parks and trails. 3)
Funds supported contract work with Partners In
Employment and the Bhutanese Community Resource
Center for youth environmental restoration and
stewardship activities at Tukwila Park and Cascade View
Park.
All 3 program areas are now completed. Final report and
reimbursement request is being submitted to AWC in
early October. 1) 590 Camp Tukwilly scholarships were
given to Tukwila Residents and 302 sports camp
scholarships were given out. Total scholarships given
$130,590. 2) 131 kids went on 18 different adventures
around the Puget Sound including state parks, zoos,
hiking and rock climbing. 3) 62 youth participated in the
Bhutanese Community program and 29 youth
participated in 993 hours of work and education in the
Partner in Employment program.
Programs completed.
16
Senior & Veteran levy funding
implementation
Provide expanded recreation and engagement
opportunities to Tukwila seniors with 2022 funding
allocation (2019)
CSS
PR
Funds have been used for the following: Veteran's
Special Events, Senior Large Special Events, Senior Field
Trips, Senior Instructors (arts and fitness), and Veteran's
Free Fitness Passes.
Funds continue to be used to support social engagement
activities and events for Seniors and Veterans.
Funds continue to be used to support social engagement
activities and events for Seniors and Veterans. Seniors
and Veterans have participated in a boat cruise,
Mariners Game, lunches and other activities.
Funds used to support social engagement activities and
events for Seniors and Veterans. Seniors and Veterans have
participated in a Thanksgiving Dinner, 12 days of Goodness
Event with the Seahawks Alumni, Lunches and other activities.
Leverage housing partnerships and collaboration
Housing Comprehensive Plan, Regional Affordable Housing Task Force, South King County Housing & Homelessness
17
Minor Home Repair Program
Transition administration of the federal CDBG funded
program to another lead city; continue to provide minor
home repair assistance to qualified residents.
CSS
AS
Staff is currently working with SeaTac and King County to
transfer program administration of Minor Home Repair
to SeaTac. Tukwila has been the lead city for 19 years,
and participating cities agree it is time for another
jurisdiction to take the lead. A new Interlocal Agreement
will come before the Council soon to memorialize the
transfer. Staff spent 13 hours on Minor Home Repair in
01, all focused on program administration.
The Council approved the MOU and SeaTac is now the
lead city for Minor Home Repair. Staff spent five hours
on Minor Home Repair in Q2.
Staff spent seven hours on Minor Home Repair in Q3.
Staff spent 12 hours on Minor Home Repair in 04.
AS - Administrative Services
cNiD - Dept of Community Development
ED - Economic Development
FIN - Finance
FD - Fire Department
MC - Municipal Court
MO - Mayor's Office
PD - Police Department
PR - Parks Recreation
PW - Public Works
22 Workplan
Goal 2
Usk ti
Task Name
Task Description
Comm.
Dept.
Q1 Update
Q2 Update
Q3 Update
Q4 Update
18
Explore County's Health through
Housing Program
Ongoing monitoring of and engagement with King
County on this program. (2021)
PCD
AS
The County is not currently looking in Tukwila for sites
associated with the Health Through Housing program.
The County is reconsidering Tukwila as a potential Health
Through Housing city. King County staff will present to
Committee and Council in Q3.
PCD recommending the County wait until early 2023 to
engage with the Tukwila community on Health Through
Housing after the tiny home villages have been online for
a few months. County to return to the full Council as
agendas/schedules allow.
The County is not currently looking in Tukwila for sites
associated with the Health Through Housing program.
19
Implement Housing Action Plan
Zoning code changes, assistance programs, partnerships
with developers, monitoring of housing stock (2021)
PCD
DCD
We are reviewing ways to incorporate recommendations
into a new TIB zoning code.
On hold due to staffing constraints.
5 SKHHP cities have partnered to retain a consultant to
develop a database, online mapping system, and
dashboard for monitoring both regulated and
unregulated affordable housing stock in South KC.
Middle Housing grant will provide opportunities to gather
input and priorities from under represented communities
around housing issues.
20
Potential implementation of State
housing legislation
It looks like only ADU changes may be passed this year
(2022)
PCD
DCD
No housing changes were passed this session.
No housing changes were passed this session.
No housing changes were passed
No housing changes were passed.
21
Multi -family Tax Exemption
Update MFTE program to consider other neighborhoods
(2021)
PCD
ED
Council presentations are scheduled for Q2.
Presented recommendation to expand MultiFamily Tax
Exemption (MFTE) to TIB neighborhood. Will return with
proposed ordinance in Q3.
Coordinating timing of MFTE for owner occupied,
affordable units with Forterra. Likely to return in 2023
Q1.
MFTE for TIB area on hold pending additional information
from Forterra.
22
Tukwila Village Community
Development Association (TVCDA)
Position TVCDA for self sufficiency (2022)
PCD
ED
Staff coordinated revisions to the Sullivan Center lease
and proposed property management agreement.
Reached preliminary agreement with property owner on
lease and property management agreement. Approval
scheduled for Q3.
TVCDA's insurance lapsed. Work on agreements will
continue once insurance is resolved. Approval scheduled
for Q4.
Tukwila Village property owner agreed to arrange for
replacement insurance. Work on agreements moved to 2023.
23
Regional partnerships and meetings
See regional partnerships list - attache°
ALL
Ongoing.
Ongoing.
Ongoing.
Ongoing.
AS - Administrative Services
DCD - Dept of Community Development
ED - Economic Development
FIN - Finance
FD - Fire Department
MC - Municipal Court
MO - Mayor's Office
PD - Police Department
PR - Parks Recreation
PW - Public Works
2022 Workplan
Goal 3
ask Task Name Task Description Comm.
Dept. Qi Update Q2 Update Q3 Update Q4 Update
Goal 3 — A Diverse and Regionally Competitive Economy
Advance Tukwila's economic vitality
Economic Development Plan, regional infrastructure projects, business relationships
1
Transportation Demand Management
Perform outreach to increase use of alternate travel modes, assist
employers with commute trip reduction programs
T&I
DCD
The TDM team is continuing their
outreach work with employers and the
public.
TDM outreach continues.
TDM has hired another staff member to
assist with their outreach work.
TDM staff are working to increase awareness
of free youth transit fares and the Via to
Transit program.
2
Economic Development Plan
Create an economic development plan for the City (2022)
PCD
ED
Issued a Request for Qualifications
seeking a consultant to help create the
plan.
Council approved consultant contract on
5/23/22.
Executed contract with Community
Attributes. Started outreach though City
boards and commissions. Estimated
completion now 2023 Q1.
Continued engagement through multiple
listening sessions, promotion at community
locations, and contracts with community
organizations.
3
Tourism Marketing
Lead and manage the City's tourism marketing program including
staffing the Lodging Tax Advisory Committee, coordinating
funding applications, and monitoring the tourism promotion area.
PCD
ED
2022 Contract with marketing firm
executed. Sponsorships wit several
events approved. Partnering with SSRTA
on housing program at Starfire Sports.
Continued marketing the City through
Experience Tukwila. Executed
sponsorship agreements for tourism
promotion.
Continued marketing the City through
Experience Tukwila.
Continued marketing the City through
Experience Tukwila.
4
Business Recovery from COVID-19
Monitor opportunities to support business recovery from the
pandemic, including use of ARPA funds. (2020)
PCD
ED
Monitored opportunities. Will return
with recommendations on ARPA funds
later in 2022.
Monitored opportunities. Will return
with recommendations on ARPA as time
allows, likely 01 in 2023.
Monitored opportunities. Will return to
Council in 2023 for direction on ARPA
funds.
Monitored opportunities. Will return to
Council in 2023 for direction on ARPA funds.
5
Wayfinding Plan
Develop wayfinding plan for the city to attract visitors (2022)
PCD
ED
Presented concept to PCD. Issuing RFP in
2nd quarter.
No update.
Moving to 2023.
Moved to 2023.
6
Port of Seattle Grant
Coordinate Port of Seattle economic development grant (2022)
PCD
ED
Communicated with Port. Scheduled for
PCD approval in Q2.
PCD approved application. Grant
agreement scheduled for Council
approval July 18.
Grant contract executed with Port of
Seattle. Implementation will be through
2023.
Implementation in 2023.
AS - Administrative Services
QED - Dept of Community Development
ED - Economic Development
FIN - Finance
FD - Fire Department
MC - Municipal Court
MO - Mayor's Office
PD - Police Department
PR - Parks Recreation
PW - Public Works
X22 Workplan
Goal 4
Task #
Task Name
Task Description
Comm.
Dept.
Ql Update
Q2 Update
Q3 Update
Q4 Update
Goal 4—A High Performing and Effective Organization
Ongoing innovation of organizational systems
Phase 1 of Public Safety Plan implementation, technology-based efficiencies, internal workforce diversity, employee development and professional growth process improvements, long term financial health, priority -based budgeting and performance measures,
Public Safety Plan
1
Fire Station 51 & 52 Close out
Project close out documents and final council approval. (2016)
CSS
AS
Closeout paperwork being finalized.
Closeout paperwork being finalized.
Closeout paperwork being finalized.
Closeout paperwork being finalized.
2
Justice Center Close out
Project close out documents and final council approval. (2016)
CSS
AS
Closeout paperwork being finalized.
Closeout paperwork being finalized.
Closeout paperwork being finalized.
Closeout paperwork being finalized.
3
Public Works Shops Phase 1 and
Phase 2
Develop new facilities for public works shops, finish improvement of
Fleet & Facilities building, planning for phase 2. (2016)
TIS
PW
Phase 1 construction is ongoing. Phase 2
planning is expected to begin in Q2.
Phase 1 construction substantial
completion in June. Staff started move -in
in Q2. Phase 2 Requests for
Qualifications (RFQ) is advertised
Phase 1: Staff moving -in completed in
Q3. Phase 2: Architect selected and Test
to Fit process has started.
Phase 1: contractor started working on the
roof repairs. Anticipated finish date in Q2 of
2023. Phase 2: Test to Fit process is being
conducted by Miller Hayashi Architect.
Technology Based Efficiencies
4
JLARC* (*Washington State Joint
Legislative Audit and Review
Committee)
Required electronic data reporting requirements for Public Records
Requests. (2018)
AS
Departments have submitted their 2021
annual logs; Staff are compiling
additional data needed for calculating
metrics.
Lengthy and complex annual public
records request report for the City
submitted to JLARC to meet July 1
deadline.
Tracking of 2022 data is ongoing in
preparation for next year's reporting
cycle.
Continued data -entry and tracking of 2022
data in preparation for next year's reporting
cycle.
5
GET -IT- Government Electronic
Technology Initiative for Tukwila
Digitization and online access to high -retrieval permit and land use
records for transparency and fulfillment of public records requests.
(2015)
AS
Annual incorporation of DCD
Development and Land Use permits was
completed. Public Works As -Built project
is moving forward with 1,465 images
migrated to the Digital Records Center.
Public Works As-Builts project: On-going
addition of drawings previously scanned,
with linking to GIS mapping (Phase 1).
Planning begun for Phase 2 (digitization
of paper drawings): Prepared and
submitted an application for grant funds
from the State Archives. Fire Marshal's
Office: Guidelines provided on prepping
files for digitization (focused on 4
different record series at this time). FMO
is being assisted with this work by staff
on light duty. A sample repository and
file structure in Laserfiche was developed
for future uploading of FMO records.
Configuration of an automated workflow
was developed to create thousands of
lead sheets to help streamline the work.
Public Works As-Builts project: City was
awarded a grant from the State Archives
for $7,934.21 for digital imaging. Paper
drawings are being pulled and logged. A
unique identifier is being added to each
drawing sheet. We have just begun to
roll/box drawings for our business
partner to pick up upon execution of the
grant contract. Fire Marshal's Office:
FMO staff continues to make great
progress prepping files, with the
assistance of firefighters on light duty.
The first record series (HazMat Incidents)
has been digitized, and our business
partner just picked up the first 4 boxes of
the next record series (Permits/Plans).
Public Works As-Builts project: Drawings
continue to be added to Laserfiche as part
of Phase 1 with an addition of 2,962 images.
Under Phase 2, 154 set of drawings have
prepared for digitization. 2,962 images
(Phases 1 and 2 combined) have now been
imported to the Public Works Records
repository in Laserfiche and are being
incorporated into the GIS polygon map
viewing tool. Fire Marshal's Office: In Q4,
93 boxes of records have been prepped for
digitization. Building Permits and Land
Use/SEPA files have been digitized and the
images are being reviewed and indexed in
preparation for importing to the Digital
Records Center.
6
Permit review, maintenance of
TRAKiT software and permit status
reporting
Ongoing process improvements for online permit application and
electronic plan review system (2020)
PCD
DCD
Permit Center has worked through the
backlog of permits. Currently at an 8
weeks turnaround time but hopeful to be
able to successfully move to 6 weeks by
mid second quarter.
The Permit Center was hoping to be able
to move the review deadline dates from
8 weeks down to 6 weeks but we are
now having staffing shortages again and
this is not going to happen at this time.
Permits are still taking about 8 weeks for
larger/more complex projects. New
planning staff did not come onboard until
the end of the quarter and so have not
yet affected the timeline.
The Permit Center has been able to adjust
the review times down to 7 weeks for all
reviewers despite frozen positions. The
transition to Puget Sound Regional Fire
Authority shouldn't have an impact on
timelines but there will be an adjustment
period where processes and procedures are
being implemented.
AS - Administrative Services
DCD - Dept of Community Development
ED - Economic Development
FIN - Finance
FD - Fire Department
MC - Municipal Court
MO - Mayor's Office
PD - Police Department
PR - Parks Recreation
PW - Public Works
2022 Workplan
Goal 4
Task #
Task Name
Task Description
Comm.
Dept.
Ql Update
Q2 Update
Q3 Update
Q4 Update
7
GIS
Continue to build out Online GIS environment to support self service.
(2019)
F&G
AS
Ongoing.
Conducted proof of concept (POC) with
new cost attainable satellite GPS receiver
for ARCGIS field maps and existing staff
provisioned cell phones and iPad,
enabling the ability to capture location
within a centimeter to submeter
accuracy. Assisting staff leverage ArcGIS
Online data w/ Microsoft PowerBi.
Encouraging staff engagement in virtual
ESRI conference to further education
around GIS tools.
Supporting efforts for Phase II As -Built
project, P&R Field maps, and multiple PW
projects to ingest updated and new GIS
points. (DEA, staff using arcGlSPro, Otak)
Initiated development of public portal for
delivery of GIS data. Supported upgrade
of asset management system.
Ongoing efforts to support David Evans &
Associates contract to add and update GIS
point in the utilities inventory. Continue to
work with PW and City Clerk on the Asbuilt
project; coordinating the paper asbuilts;
updating the viewer, and providing access
to the viewer for city staff.
8
Microsoft / Office 365 Renewal
Complete renewal of Microsoft / Office 365 service. Ensure provision
is aligned to City requirements. Includes potentially replacing
micollab w/ teams integration. (2022)
F&G
AS
Working on refining the mix of licensing
types to ensure staff have appropriate
tools while adding enhanced security
offering from Microsoft and maintaining
current cost allocation.
Microsoft renewal is scheduled for 4th
quarter.
Microsoft Enterprise renewal is in the
approval process.
Microsoft Renewal has been completed and
new license mix has been deployed. TIS is
working on deploying Mobile Device
Management Platform.
9
Information Security
Enhance the risk posture to align to current environment, City Wide
Multi -factor Authentication, Automated insider threat assessments
and training, Security Event and Incident Management (SEIM)
analysis. (2022)
AS
Deployed insider threat tool with
learning modules staff now has insight on
who needs additional training. City-wide
MFA is dependent of Microsoft renewal.
Worked w/ Highline Collee Intern to
define methodology and approach to
annual risk assessment. Working w/
vendors to get quotes and penetration
tests & SEIM analysis and response
services.
Risk assessment completed. Security
needs will be a component of 2023-2024
budget cycle. Foster High School intern
with interest in cyber security career
path is join the team as an intern for the
summer.
Security assessment needs incorporated
into the 2023/24 budget.
Contract for End User device Security
Monitoring and Incident Detection
Response service has been approved.
Deployment of the service is underway.
10
Tukwila Works
Reestablish Tukwila Works, an app and web based way for community
members to report non -emergency issues. Implement a internal
portal for staff to report problems w/ city facilities or assets. (2017)
CSS
AS
Tukwila Works launched 01, 2022.
Tukwila works has direct integration w/
Lucity. Deployment of employee portal
for city to report problems w/ city assets
or facilities in Q2
Re -launched SeeClickFix as the engine
behind Tukwila Works. Re -configured the
Lucity integration and dashboards as
necessary. Went live with Facility/Fleet
(internal) See Click Fix.
Ongoing.
Ongoing.
11
NeoGov Implementation
Implement new modules as a part of the overall ERP implementation.
(2021)
AS
Currently identifying which Neogov
module to be implemented next;
performance evaluation module,
Perform, successfully launched in 01.
Participating in meeting with Central
Square and Neogov to identify
integration needs.
Ongoing.
Ongoing.
12
Personnel records digitization
Develop and implement a process to digitize personnel records
currently in paper format. (2022)
F&G
AS
Planned for Q3.
Planned for Q3.
Moved to 2023 due to workload
constraints.
Moved to 2023 due to workload
constraints.
AS - Administrative Services
CI31ED - Dept of Community Development
- Economic Development
FIN - Finance
FD - Fire Department
MC - Municipal Court
MO - Mayor's Office
PD - Police Department
PR - Parks Recreation
PW - Public Works
22 Workplan
ask #
Goal 4
Task Name
Task Description
Comm.
Dept.
Ql Update
Q2 Update
Q3 Update
Q4 Update
13
ERP implementation
Phase 2 of project implementation includes payroll, ACH payments to
vendors, purchasing improvements, grants and contracts modules,
and continued building of reports (2021)
FIN
Phase I went live 1/1/22. Phase I
includes general ledger, accounts
payable, accounts receivable, and
cashiering. These processes are now
95% paperless. 2 years of historical data
have also been loaded into the new
system. First class for report writing was
held in 01 and planning for payroll
implementation and HR integration
began.
Implemented budget module and will be
utilizing for drafting the 2023-2024
biennial budget. Completed Business
process reviews for payroll. Coordinating
integration discussions between Central
Square and Neogov. Implementation for
payroll expected to begin in September
2022.
Continue to build out the budget module
and begin payroll implementation
Budget module fully implemented and
utilized in building the 2023-2024 budget.
Payroll implementation began in October
with plans for go live on July 1, 2023. Grant
module implementation began in late
November with expected completion in 2nd
quarter of 2023.
14
Court Appearance Text Reminders
Improve access to justice by sending reminders about upcoming court
appearances via text
MC
No update for 01.
No update for Q2.
Waiting for proposal from nCourt
(company who has the ability to provide
the text reminders)
In the testing phase of this project. It is our
goal to have this fully operational by
February 1, 2023.
15
Improve Interpreter, Witness & Juror
Payment Process
Create a more efficient payment process for paying jurors, witnesses
and interpreters for their services using the Zelle platform.
MC/FIN
No update for 01.
No update for Q2.
No update for Q3.
Staff explored options and have tentatively
selected Zelle as the method of paying
jurors, witnesses, and interpreters.
Implementation of the new process will
begin in January and is expected to be
completed and in place no later than 2nd
quarter of 2023.
16
Police Department Records
Digitization
Digitization of case reports, homicide files, and ID files in hard copy
format
CSS
PD
Case Reports (Pre -1980's through 2008;
11,304 case files) — 48% complete
100% complete — Two years (2005,
2006); 1,334 case files
80% complete — Ten years (1984-1986,
2000-2004, 2007-2008); 4,004 case files
60% complete — Two years (1998-1999);
1,462 case files
17% complete — One year (1997); 652
case files
Not started — Fifteen years (Pre -1980's-
1982, 1987-1996); 4,504 case files
Homicide Files - Not started
ID Files - Not started
Digitization continues steadily:
Case Reports (Pre -1980's through 2008;
11,304 case files) — 62% complete
100% complete — Two years (2005,
2006); 1,334 case files
80% complete —Thirteen years (1984-
1986, 1997-2004, 2007-2008); 6,118 case
files
50% complete — One year (1996); 567
case files
25% complete — Ten years (Pre -1980's-
1983, 1987-1989, 1994-1995) 1,968 case
files
Not started — Four years (1990-1993);
1,317 case files
Digitization continues steadily:
Case Reports (Pre -1980's through 2008;
11,304 case files) — 70 percent complete
100 percent complete — Two years (2005,
2006); 1,334 case files
80 percent complete — Sixteen years (Pre -
1980's, 1984-1988, 1997-2004, 2007-
2008); 6,465 case files
50 percent complete — One year (1996);
567 case files
25 percent complete — Eleven years
(1980-1983, 1989-1995) 2,938 case files
Not started — none
Digitization:
Case Reports (Pre -1980's through 2008:
11,304 - 42 percent complete
100 percent complete — Two years (2005,
2006); 1,334 case files
35 percent complete - 28 years (Pre -1980's-
2004, 2007-2008): 9,970 case files
When PD started their 10 percent quality
check of the scanned documents, significant
and recurring scanning errors were
discovered. The vendor did not complete
their work per the contract and will have to
rescan 9,970 case files in 2023 at no
additional cost to the PD.
Long Term Financial Health
17
Benefits Update
Update benefits as needed; ongoing administration.
AS
Planned for Q3.
Planned for Q3.
Renewal information received.
Renewal information received.
18
Self-insured healthcare plan
Monitor and update self insured health care plan as needed; ongoing
administration.
AS
Ongoing.
Ongoing.
Ongoing.
Ongoing.
19
Healthcare Broker RFP
Process to determine health care broker for 2022-2024.
F&G
AS
Proposals received in 01; successful firm
and contract to be brought to Council in
Q2.
Broker contract approved by Council Q2.
Complete.
Complete.
20
Labor contract negotiations
Four Teamster bargaining units' Collective Bargaining Agreements
expire December of 2022. (2022)
AS
Negotiations likely to start in Q3.
Negotiations likely to start in Q3.
Negotiations to start Q4.
Negotiations commenced.
21
Teamsters Salary Survey
Salary survey for two bargaining units from previously -agreed
contracts. (2018)
F&G
AS
Initiated, to be finished Q2.
Almost complete; will be done by Q3.
Ongoing.
Ongoing.
22
Non -Rep Comp Survey
Update non -rep compensation; previously frozen due to COVID.
(2019)
F&G
AS
Planned for Q3.
Planned for Q3 in-house by using AWC
Salary Survey information.
Moved to 2023; in budget to do full
study in 2023.
Moved to 2023; in budget to do full study
in 2023.
23
Property Disposition - Old 52
Determine disposition of former Fire Station 52. (2021)
F&G
AS
On hold due to staffing levels.
On hold due to staffing levels.
On hold due to staffing levels.
On hold due to staffing levels.
AS - Administrative Services
DCD - Dept of Community Development
ED - Economic Development
FIN - Finance
FD - Fire Department
MC - Municipal Court
MO - Mayor's Office
PD - Police Department
PR - Parks Recreation
PW - Public Works
2022 Workplan
Goal 4
Task #
Task Name
Task Description
Comm.
Dept.
Ql Update
Q2 Update
Q3 Update
Q4 Update
24
Property Sale - HealthPoint
Monitor sale process through closing in June 2023
ED
Closing is on schedule.
Received 3rd deposit. Closing is on
schedule for 2023 Q2.
Closing is on schedule for 2023 Q3.
Closing is on schedule for 2023 Q2.
25
Property Sale - George Long
Coordinate sale. Closing in summer 2022.
ED
Hired surveyor. Provided deal terms to
County. Received first draft of PSA from
the County on 4/5/22.
Completed survey. Worked on resolving
issues related to property boundaries.
Negotiating PSA with King County.
Additional survey started to resolve
property boundaries. County completed
test borings for phase 2 environmental.
County will restart PSA negotiations once
environmental is complete.
County's initial environmental testing
indicates there is some contamination on
site. City and County are evaluating next
steps.
26
Property Sale - Longacres
Coordinate sale after 2022
F&G
ED
Will start after 2022 or as opportunities
arise.
Will start after 2022 or as opportunities
arise.
Will start after 2022 or as opportunities ar
Received interest from a battery energy
storage system company. City began
researching BESS and consider next steps in
2023.
27
Property Sale - Old Allentown FS
Coordinate sale after 2022
F&G
ED
Will start after 2022 or as opportunities
arise.
Will start after 2022 or as opportunities
arise.
Will start after 2022 or as opportunities ar
Will start after 2022 or as opportunities
arise.
28
Property Sale - Old FS 51
Coordinate sale after 2022
F&G
ED
Will start after 2022 or as opportunities
arise.
Will start after 2022 or as opportunities
arise.
Will start after 2022 or as opportunities ar
Will start after 2022 or as opportunities
arise.
29
Property Sale - Newporter
Coordinate sale after 2022
F&G
ED
Will start after 2022 or as opportunities
arise.
Will start after 2022 or as opportunities
arise.
Will start after 2022 or as opportunities ar
Will start after 2022 or as opportunities
arise.
30
Property Sale - Minkler
Coordinate sale after 2022
F&G
ED
Will start after 2022 or as opportunities
arise.
Will start after 2022 or as opportunities
arise.
Will start after 2022 or as opportunities ar
Will start after 2022 or as opportunities
arise.
31
Budget Development 2023 - 2024
Draft 2023-2024 Biennial budget. (2022)
All
FIN
Overview of process presented to F&G,
outreach plan is being drafted, tentative
calendar of events presented to F&G and
full Council. First workshop conducted in
March.
Outreach began in May with staff
meeting with community groups.
Outreach will continue into 3rd quarter
Outreach wrapping up and presentation
to Council
Completed.
32
PCard Provider contract
Review PCard process and issue RFP for new PCard provider (2022)
F&G
FIN
Process currently under review with US
Bank. RFP is being drafted and will be
issued if adequate results with the bank
are not achieved.
Process review continues. Outreach to
additional banks to research options
began in June.
Research completed. No change in PCard
provider will occur. Task completed
Completed Q3.
33
ARPA Reporting and Analysis
Data review, analysis, and reporting for ARPA related transactions.
FIN
ARPA analyst hired beginning of January.
March 2021 through March 2022
reconciled and will be reported to the
federal government by the end of April
Reporting deadline of April 30th met.
Report to Finance & Governance
committee occurred in May. ARPA
Analyst began reviewing sales tax
revenue to determine impact of COVID
and projections for upcoming budget.
2nd quarter report to be provided to
Council in September. ARPA analyst
continues to work with staff to ensure
accurate reporting and use of ARPA funds
ARPA analyst is working to wrap up 2022
review and analysis of transactions to
ensure compliance with ARPA rules.
34
Update impact fee rates
Annual update to fire and park impact fee rates
F&G
FIN
Planned for Q3.
Planned for Q3.
In process for Q4.
Completed in December.
35
False Alarm Billing
Contract for false alarm billing administration (2022)
CSS
FD
01 - all false alarms were billed through a
process handled by fire admin.
Q2 - all false alarms were billed, as 01.
Q3 - all false fire alarms were billed, as
01 & Q2.
Q4 - all false fire alarms were billed.
36
Foster Golf Links - Operation Plan
Update on FGL operations
CSS
PR
Staff will present to CSS early in the 2nd
Quarter.
Presentation complete.
Follow up continued with CSS and
Council as needed.
Ongoing Communication with council. RFP
for FGL Business plan 24
37
Solid Waste Contract Procurement
Implement a request for proposals (RFP) process to select a new solid
waste vendor. (2022)
TIS
PW
RFP open 01 and Q2. Contract award
planned for Q3.
Interviews were conducted. Negotiations
begin in Q3.
Recology selected as the next solid waste
vendor. Contract to begin November
2023.
Contract to begin November 2023. Staff are
planning to meet with Recology quarterly in
2023.
Equity and Diversity
38
Equity Policy Implementation
Ongoing implementation of City Equity Policy. (2017)
CSS
AS
Ongoing.
Ongoing.
Ongoing.
Ongoing.
Other
39
Update HR policies
Update HR policies, many of which are quite out of date. (2022)
AS
Planned for Q3.
Planned for Q3.
Moved to 2023 due to workload.
Moved to 2023 due to workload.
40
Juneteenth Holiday
Analyze adoption of City Holiday (2022)
F&G
AS
Finance and Governance approved in 01;
Going before full Council Q2.
Complete.
Complete.
Complete.
41
Government Relations
Monitor Federal, State and Local legislation and policies to include
annual legislative agenda adopted by Council. Execute strategies to
achieve the City's government relations goals.
F&G
AS
Ongoing.
Ongoing.
Ongoing.
Ongoing.
AS - Administrative Services
SD - Dept of Community Development
C
ED - Economic Development
FIN - Finance
FD - Fire Department
MC - Municipal Court
MO - Mayor's Office
PD - Police Department
PR - Parks Recreation
PW - Public Works
X22 Workplan
Goal 4
Ipask #
Task Name
Task Description
Comm.
Dept.
Ql Update
Q2 Update
Q3 Update
Q4 Update
42
Future of Fire/EMS Services
Community Advisory Committee
Facilitate community volunteer committee's work concerning fire
service and financial sustainability
CSS
FD
Six of the nine scheduled meetings for
2022 have been accomplished for
committee process. Data and
information has been supplied
throughout 01 2022.
Meetings concluded in April 2022 and
the recommendation was presented to
Council May 23.
Approval from City Council of contract for
services with Puget Sound to take effect
1/1/2023
Contract for services effective 1/1/2023.
43
Fire Department Strategic Plan 2023-
2028
Current Strategic Plan was developed in 2015 with Council
participation and completed in 2016. The 2023-2028 Strategic Plan
will be developed in Q3 & Q4 2022.
CSS
FD
Planned for Q3 -Q4.
No action in Q2.
Approval of the contract for services with
Puget Sound Regional Fire Authority
(PSRFA) will cause an adoption of the
PSRFA Strategic Plan.
Fire services transitioned to Puget Sound
Regional Fire Authority.
44
Fire Station 53 improvements
Determine next steps for Fire Station 53 once final determination of
the Fire Advisory Task Force is complete. (2016)
CSS
FD
Planned for Q3 -Q4.
Painting was started in Q2 and should
finish early Q3 for Fire Station 53.
Painting was completed.
Painting completed.
45
Fire Station 54 Maintenance & Revisit
plans
Determine next steps for Fire Station 54 once final determination of
the Fire Advisory Task Force is complete. (2016)
CSS
FD/AS
No action in 01 or Q2. Next steps to be
determined after Fire Advisory Task
Force process is completed.
No action in Q2.
No action in Q3.
No action in Q4.
46
Strategic Plan Update
Begin planning for update to City Strategic Plan in 2023.
MO
Planning will begin in Q3 as part of the
budget process.
Planning will begin in Q3 as part of the
budget process.
The Strategic Plan update has been
bumped to 2024.
The Strategic Plan update has been bumped
to 2024.
47
State of the Court Address
Presiding Judge's annual update to City Council on the operations and
programs of the Tukwila Municipal Court.
MC
Planned for Q3.
Presented to Council on June 13, 2022.
Presented in Q2.
Presented in Q2.
48
Police Use of Force/Police
Reform/LETCSA 1-940
Provide continued Council and community updates on Use of Force
policy and state level reform measures.
CSS
PD
2021 use of force summary presentation
delivered to CSS on 3/14/22.
The Use of Force Review Board continues
to meet on a quarterly basis to review
and discuss all uses of force by the
Tukwila Police Department.
The Use of Force Review Board continues
to meet on a quarterly basis to review
and discuss all uses of force by the
Tukwila Police Department.
The Use of Force Review Board continues to
meet quarterly to review and discuss all use
of force by the Tukwila Police Department.
An annual report will be created and
presented to Council in first quarter 2023.
49
Update Right of Way Permitting TMC
11.08
Update the TMC 11.08 language to reflect changes in permitting types
and approvals to reflect the changes being made for the new Permit
Center. (2022)
PCD
PW
Project is ongoing. Project update
planned for Q2.
Ongoing.
Staff worked with the City's legal
department to prepare the TMC 11.08
Resolution update for Council.
TMC 11.08 update complete. Staff
presented to the Committee and the
Council. Council approved.
50
Seismic report update on 6200, 6300
and TCC
Update to the 2008 seismic report to determine safety of the
buildings. (2022)
PW
Contract awarded in 01 for a seismic
study.
Seismic study update complete and will
go to Committee and Council in Q3.
Seismic study was presented to the
Finance & Governance Committee on
July 25, 2022. The next steps are a new
facility study for the City Hall campus.
Completed. RFQ process for City Hall
campus has been started by Cody Gray and
Brandon Miles.
51
Return to work/post-pandemic
planning; ongoing COVID impacts
Ongoing planning and actions to address new normal of the post-
pandemic workplace. (2020)
ALL
City Hall campus is now open two full
days a week — Mondays and
Wednesdays. Staff that are able may
telework up to two to three days per
week. Most City staff have been working
in the city since the pandemic started.
All City services are available either in -
person, online or via telephone.
City Hall campus is now open two full
days a week - Mondays and Wednesdays.
Staff that are able may telework up to
three days per week. Most City staff
have been working in the city since the
pandemic started. All City services are
available either in-person, online or via
telephone.
City Hall campus is now open two full
days a week - Mondays and Wednesdays.
Staff that are able may telework up to
three days per week. Most City staff
have been working in the city since the
pandemic started. All City services are
available either in-person, online or via
telephone.
City Hall campus was open two full days a
week - Mondays and Wednesdays. Staff
that are able may telework up to three days
per week. Most City staff have been
working in the city since the pandemic
started. All City services are available either
in-person, online or via telephone.
AS - Administrative Services
DCD - Dept of Community Development
ED - Economic Development
FIN - Finance
FD - Fire Department
MC - Municipal Court
MO - Mayor's Office
PD - Police Department
PR - Parks Recreation
PW - Public Works
2022 Workplan
Goal 5
Task 4
Task Name
Task Description
Comm.
Dept.
Q1 Update Q2 Update Q3 Update Q4 Update
Goal 5 —A Positive Community Identity and Image
Promote and celebrate City identity
Effective multi -channel communication, Community Connectors, Police Department Community Policing Team, Night Out Against Crime, community image investments
1
Juneteenth event
Plan and implement event to celebrate Juneteenth.
(2021)
AS
Planning has begun. Event will occur in Q2.
Event held.
Event held.
Event held.
2
Communicating with our community
Review and consider changes to communications
vehicles, including Channel 21 and potential options.
(2022)
F&G
AS
Ongoing.
Ongoing. Options for Channel 21 being presented to
Committee and Council in Q3.
Castus server, which allows the City to broadcast on
Channel 21 being replaced in Q4.
Server replaced.
3
Website content refresh
Update and refresh website content. (2021)
AS
Ongoing.
Ongoing.
Ongoing.
Ongoing.
4
Experience Tukwila
Lead and manage the tourism marketing program
to boost the City's image
PCD
ED
2022 contract approved in March.
Ongoing promotion through sponsorships and social
media.
Ongoing promotion through sponsorships and social
media.
Ongoing promotion through sponsorships and social media.
5
Night Out Against Crime
August - designed to heighten crime prevention
awareness, increase neighborhood support in anti-
crime efforts, and unite our communities.
PD
Planning will occur in 2nd quarter. Additionally, the
Department is looking to engage in neighborhood
focused Community Safety events leading up to Night Out
Against Crime. The intent will be to use Night Out Against
Crime to Celebrate the community's successes around
Community Safety.
The planning process has begun for Night Out Against
Crime, which will be August 2nd this year. We have also
begun neighborhood specific engagement activities. We
have created "Cruise with Cops" where we bike with
community members in a specified neighborhood as a
means for listening to their specific neighborhood needs.
The first Cruise was in Allentown. The second was in the
Cascade View neighborhood. We are now soliciting from
the community for where the next Cruise will be.
Night Out against Crime was a huge success. Planning for
next year's Night Out Against Crime will begin with the
start of our new Community Coordinator position.
Our new Community Engagement Coordinator joined the
Tukwila family in October. She will work with Tukwila staff
and the Renton Police Community Engagement
Coordinators when planning National Night Out 2023.
6
Police Dept. Community Liaison Team
Homeless outreach and community engagement
efforts.
PD
Ongoing. The Team is working with other City
Departments to engage issues as they come up. The
team is currently down to only a Sgt and an Officer, while
we address staffing concerns.
We continue our outreach efforts and quick response to
address getting resources to those in need as they
present, but this quarter was impacted by staffing again
with our Community Liaison Officer (CLO) being injured
for all of the quarter. We enter the third quarter with our
CLO back in action. With summer now in full swing, our
Emergency Management is planning for the potential of
inclement hot weather and working with our partners to
potentially provide resources and shelter if needed.
Additionally, we have received a COPS grant that will pay
for partial funding for the frozen CLO position. As soon as
staffing allows, we will be filling the 2nd CLO position.
Staffing continues to impact our work with our homeless
outreach efforts. It has also impacted our ability to staff
the additional CLO position that is partially grant funded.
Ongoing. Working with other City department solve the
issues that we can. Mini homes also ongoing project.
7
Ongoing support of block watches
Providing mentoring and resources for
neighborhood blockwatch communities.
PD
Ongoing. Posting for the Community Engagement
Coordinator Position to help manage block watch
programs.
We have made a job offer for the Community
Engagement Coordinator position. She is currently going
through the hiring process and we are excited for her to
join the Tukwila family in the third quarter.
The Community Engagement Coordinator starts with the
City on October 10.
The Community Engagement Coordinator has created a
Community Watch Group with SHAG Senior housing
following a presentation with the Chief and CPT team. She is
meeting with SHAG Watch Members to help set up their
meetings next week. Next will be Foster Greens.
8
See You in the Park
Events used to gather and engage with the
community in Tukwila Parks
PR
Staff has established the schedule for 2022. Dates: July
13, 27, August 10, 24. Staff are also looking to partner
with the Food Innovation Network on July 20, August 3,
17 for expanded activities under the theme "See You at
the Market".
See You in the Park events were planned and will occur in
the 3rd quarter. Schedule can be found here:
https://www.tukwilawa.gov/departments/parks-and-
recreation/
All four See You In the Parks events have been held.
Attendance total was 600.
Took place in Q3.
9
Green Tukwila
Report on restoration activities involving residents
and community organizations
CSS
PR
Ongoing.
Ongoing.
Ongoing.
Ongoing.
10
1% Art Implementation
Update on public art installations and events for
2022
CSS
PR
Utility Box Art Program - Planning for 3-5 Utility Box Art
projects in 2022. The "Call to Artists" was distributed in
March.
5 artists were selected and are under contract and
working on designs for 5 Utility Boxes throughout
Tukwila. Fabrication and installation will occur in the 3rd
quarter.
A photographer/videographer will be
capturing/interviewing the artists at their boxes on
September 30. The final product will be posted on the
Public Art webpage
(https://www.tukwilawa.gov/departments/parks-and-
recreation/public-a rt-program/utility-box-art-program/),
as well as social media.
Took place in Q3.
11
Location Naming
Evaluate honorary naming requests (2021)
CSS
MO
Evaluation is in process.
Resolution has been drafted and is going before Council
in Q3.
Resolution adopted by Council on October 3.
Complete.
AS - Administrative Services
GRED - Dept of Community Development
—E11.1- Economic Development
FIN - Finance
FD - Fire Department
MC - Municipal Court
MO - Mayor's Office
PD - Police Department
PR - Parks Recreation
PW - Public Works
cy) 2022 Workplan
Co
City Communications
Communication
Recipients
Frequency
Hazelnut newsletter
All physical addresses in Tukwila; access for all at TukwilaWA.com
Every other month
Annual Report
All physical addresses in Tukwila
February edition of Hazelnut
eHazelnut
Email subscriber list
Last Monday of the month
Twitter
Tukwila Twitter followers; access for all on Tukwila's Twitter page online; PD, Fire, City, Parks
Same day for breaking info; Earlier if notification of upcoming event
Facebook
Tukwila Facebook "likes"; access for all on Tukwila's Facebook page online
Same day for breaking info; Earlier if notification of upcoming event
City Website
Access for all at TukwilaWA.com
Generally items from Twitter/Facebook posted on website the same day
Channel 21
Comcast customers
Updated after council meetings
Video On Demand
On City website - all committee and council meetings
Updated after council meetings
Parks & Recreation enewsletter
Newsletter geared towards Park & Recreation programming; Email subscriber list
Last Monday of the month
Tukwila Tracker
Social media content shared on PD website and by email
Updated with social media content
2022 Workplan
Regional Partnerships List
Organization
Purpose
Frequency of Mtgs
Dept
4Culture
Cultural Services agency for King County committed to preserving
shared heritage and creating arts and cultural opportunities for
residents and visitors.
Monthly
Parks & Recreation
Allentown Block Watch
Neighborhood block watch group
DCD
American Payroll Association
Stay apprised of new legislation, practices and policies
Annual
Finance
American Public Works Association (APWA)
APWA is an international educational and professional association
serving Public Works professionals where they can exchange
ideas, improve professional competency, increase the
performance of their agencies and companies, and bring
important public works -related topics to public attention in local,
state and federal arenas. Each year there is a Spring Conference &
a Fall Conference. Develop and update General Special Provisions
(GSPs) to meet Local Agency needs and input that complement
materials specifications of the WSDOT/APWA Standard Specific -
tions. Obtain pre -approval of Materials GSPs for FHWA-funded
projects, aided by WSDOT Highways & Local Programs staff.
Twice a year
Public Works
American Water Works Association (AWWA)
Established in 1881, AWWA is the largest nonprofit, scientific and
educational association dedicated to managing and treating
water, the world's most important resource. AWWA provides
solutions to improve public health, protect the environment,
strengthen the economy and enhance our quality of life.
Monthly
Public Works
Association of City & County Informations
Best Practice and Information sharing among municipalities
Monthly
Administrative Services
Association of City/County Information Systems (ACCIS)
Networking and training opportunity with peers from other
government agencies
Ongoing as needed
Administrative Services
Association of Records Managers and Administrators (ARMA)
To broaden the profession of records management and
information governance
Ongoing as needed
Administrative Services
Association of Washington Cities (AWC)
Represent cities at the state level; Councilmember Hougardy
currently serves on the AWC Board.
Annual conferences; Various
meetings
Mayor's Office
Council
422 Workplan
Regional Partnerships List
Organization
Purpose
Frequency of Mtgs
Dept
Association of Washington Cities (AWC) Drugs & Alcohol Consortium
City's CDL Random Drug Screen Program - AWC Drug & Alcohol
Consortium helps members stay in compliance with federal drug
and alcohol testing requirements. Our pool of more than 1,500
drivers and safety sensitive employees makes the D&A
Consortium the right choice for employers large and small.
Monthly to Quarterly
Administrative Services
Association of Washington Cities (AWC) Retro Program
AWC Workers' Comp Retro Program provides training and tools
that empower employers to lower risks for on-the-job injuries.
Our focus on injury prevention and safety reduces your overall
workers' compensation costs. Members participate in our Retro
Pool or the Safety Alliance.
Bi -weekly
Administrative Services
Bicycle Pedestrian Advisory Committee
Group focused on regional non -motorized transportation
DCD
Block Watch 164
The McMicken residents, Tukwila Police & Code Enforcement,
SeaTac Police & Code Enforcement meet to discuss clean up of
problem properties and resolve on-going issues
DCD
Cascade Water Alliance (CWA)
CWA's mission is to provide water supply to meet current and
future needs of our members in a cost-effective and
environmentally responsible manner through partnerships, water
efficiency programs, acquiring, constructing and managing water
supply infrastructure and fostering regional water planning.
Cascade is a municipal corporation comprised of seven
municipalities (five cites and two water and sewer districts) in the
Puget Sound region that joined together to provide safe, clean,
reliable water supply to its 350,000 residences and more than
20,000 businesses. The Mayor sits on the Administrative Board
and the Resource Management Committee.
Monthly Board & Committee
Meetings
Mayor's Office
Council
Public Works
Central Puget Sound GIS Usergroup
Share best practices related to GIS
Quaterly
Administrative Services
Community Connectivity Consortium (Fiber)
Share detail related fiber assets w/ Puget Sound Municipalities
Quaterly
Administrative Services
Duwamish Alive! Coalition
Supports various restoration and educational activities
throughout the watershed
DCD
2022 Workplan
Regional Partnerships List
Organization
Purpose
Frequency of Mtgs
Dept
Duwamish Alive! Coalition
Duwamish Alive collaborates with the community, municipalities,
non -profits, and businesses within the Duwamish River
Watershed to preserve and enhance habitat for people and
wildlife, towards improving health of the Puget Sound.
Monthly
Parks & Recreation
Duwamish Shoreline Restoration Challenge
The City has partnered with Forterra, BECU, City, CBRE to improve
the shoreline environment
DCD
Emergency Management Advisory Council (EMAC) for King County
EMAC advises, assists, reviews, and comments on emergency
management and homeland security issues, regional planning,
and policies. They measure and prioritize core capabilities, and
recommend homeland security allocations and work products to
sustain and enhance preparedness and operational levels.
Members, as set forth in code, provide regional and multi-
discipline perspective, and represent cities, fire service, law
enforcement, hospitals, the Port of Seattle, government, special
purpose districts, tribes, utilities, non-profit agencies, and the
private sector.
Monthly
Police
FEMA Urban Search and Rescue Task Force & Policy Board
To provide national and regional disaster response, related to
search and rescue under ESF-9 of the National Response System.
Annual
Fire
Firemen's Pension Board
Review claims and provide support to retired firefighters who
qualified for a pension prior to 1971
Quarterly
Mayor's Office Council
Administrative Services
GARE — Government Alliance on Race and Equity
National network of government working to achieve racial equity
and advance opportunities for all
Annual conference; ongoing
opportunities to engage
Administrative Services
All Departments
Government Finance Officers Association (GFOA)
Washington Finance Officer Association (WFOA)
Puget Sound Finance Officer Association (PSFOA)
National Organization to enhance finance knowledge and
networking
State affiliate of GFOA
Regional affiliate of WSFOA
GFOA & WFOA annual, PSFOA
monthly. In addition, both
GFOA and WFOA offer classes
throughout the year
Finance
Greater Seattle Partners
Public-private economic development partnership encompassing
King and Snohomish counties.
Quarterly
Mayor's Office
Council
422 Workplan
N
Regional Partnerships List
Organization
Purpose
Frequency of Mtgs
Dept
Green Cities Partnership
Forterra works in partnership with local municipalities to develop
achievable goals, shared visions, long-term plans, and community-
based stewardship programs to care for the valuable forests and
natural areas in our urban environments.
Monthly
Parks & Recreation
Green the Green Partnership Project
Partnership with Forterra, King County Noxious Weeds, and other
local jurisdictions to identify and fund weed control and
revegetation efforts along the Green River
DCD
Green Tukwila Partnership
Partnership with Forterra to develop 20 -year plan for stewardship
and conservation of Tukwila urban forests
DCD
GREI - Governing for Racial Equity and Inclusion
Regional group of public agencies working on diversity, equity and
inclusion
Every Other Month
Administrative Services
Highline Forum
Focused on airport -related issues; Port of Seattle coordinates
meetings
Every Other Month
Council
HRCI (Human Resource Certification Institute)
Provides credentialing for HR Professional who have mastered the
HR body of knowledge and competencies.
Quarterly
Administrative Services
Human Services Funding Consortium
S, N, E King County cities cohesive 17 city funding application,
quarterly bills
Quarterly
Administrative Services
I-405/SR 167 Executive Advisory Group
A WSDOT committee focusing on 1405/SR 167 transportation
issues
Quarterly
Mayor's Office
ICMA (International City/County Management Association)
WCMA (Washington City/County Management Association)
King County City Managers/City Administrators
International City Manager/Administrator professional
organization
State affiliate of ICMA
County Affiliate of WCMA
Annual conferences; Local
affiliate meets monthly
Mayor's Office
International Association of Property and Evidence (IAPE)
Provides education in property and evidence handling and
storage. Serves as a forum for evidence technicians to gain and
share information
Twice a year
Police
International Council of Shopping Centers
Focused on issues regarding large retail properties
Annual conferences; local
affiliate meets quarterly
Mayor's Office
International Institute of Municipal Clerks (IIMC)
To promote continuing education and certification through
university and college based institutes to its members worldwide.
Ongoing as needed
Administrative Services
2022 Workplan
Regional Partnerships List
Organization
Purpose
Frequency of Mtgs
Dept
International Public Management Association for Human Resources (IPMA — HR)
This program is a non profit, educational organization to establish
for fostering and developing sound policies and practices in public
human resource management. Currently, Juan is the VP and
developing the Washington State Chapter.
Monthly to Quarterly
Administrative Services
Jewish Family Services of Seattle - Job Referral and CLEVER Program
Partner with Economic Intergration Manager to helps refugees,
immigrants and asylees to become economically, socially and
civically integrated in South King County community. Collaborate
employment workshops and job referral resources.
Monthly
Administrative Services
Joint Tukwila/Burien/SeaTac Human Services Providers
Coordination, networking of contracted providers
Quarterly
Administrative Services
King County Cities Climate Collaboration (K4C)
Collaborate to support projects and programs in areas such as
green building, using and producing renewable energy,
sustainability outreach and education, and alternative
transportation
DCD
King County Directors Group
A networking group of P&R Directors/Managers in K.C. that meet
quarterly to discuss issues.
Parks & Recreation
King County Economic and Revenue Forecasting Group
Organized by Dave Reich, King County Economist, to share
economic information among Puget Sound area cities
Monthly
Finance
King County Emergency Managers
Members coordinate planning efforts related to EM.
Monthly
Police
King County Growth Management Planning Council
Collaboration on framework policies to guide development of
comprehensive plans
Every Other Month
Council
King County Fire Chiefs
To provide policy and coordination related to operational safety,
and training in King County fire agencies, comprised of three
zones.
Monthly
Fire
King County Flood Control District Advisory Committee
Advises and provides policy and budget recommendations to the
District Flood Control Board
Quarterly
Mayor's Office
King County Housing and Community Development Consortium
Make funding recommendations on state, county federal funds
Bi -Annually
Administrative Services
King County International Airport Working Group
Review of the Airport Master Plan Update
Work on the project has
resumed after being on hold
DCD
King County Joint Recommendations Committee
Interjurisdictional body provides recommendations on
funding/policy for KC partner cities
Quarterly/as requested
Council
Administrative Services
CA)
422 Workplan
Regional Partnerships List
Organization
Purpose
Frequency of Mtgs
Dept
King County Operations
Establish Common Operations.
Every Other Month
Fire
King County Planning Directors
Advise on Countywide issues
Monthly
DCD
King County Play Coalition
A partnership dedicated to ensuring that all children in King
County enjoy the proven health benefits of physical activity.
Monthly
Parks & Recreation
King County Police Chiefs and Sheriffs Association
Collaboration between all law enforcement agencies within King
County. Exchange information and discuss policies as well as
provide training.
Monthly
Police
King County Public Fire Educators
Provide quality affordable educational opportunities for the fire
inspectors and supervisors on current fire code requirements,
inspection procedures and case law.
Annually
Fire
King County Regional Transit Committee
Makes recommendations to King County Council on County -
operated public transportation policies and plans
King County Veterans, Seniors and Human Services
Staff participates in a group that works to provide equitable
services for seniors.
Monthly
Parks & Recreation
King County Work Source - Veteran's Job Referral Program
Partner with Work Source employment specialist to increase
awareness and employment resources for military veterans,
disable veterans, and military transitions. Attend Career Fair
events and assist with job referrals as needed for South King
County community.
Quarterly
Administrative Services
King/Pierce County Hoarding Task Force
Find ways to address community concerns related to hoarding
behavior and its consequences
Meetings have been on hold for
the past year
DCD
Laserfiche and Cities Digital
Ongoing training, upgrades, and solutions associated with the
City's Electronic Content Management System (Laserfiche/Digital
Records Center).
Monthly to Quarterly
Administrative Services
Legislative Youth Advisory Council (LYAC)
The Legislative Youth Advisory Council (LYAC) is a nonpartisan
youth -led committee empowered by state law to represent the
official voice of Washington youth to the Legislature. Each year, a
select group of 14-18 year old students from a diverse range of
political, geographic, and socioeconomic backgrounds are
appointed to the council by the Lt. Governor's Office.
Parks & Recreation
2022 Workplan
Regional Partnerships List
Organization
Purpose
Frequency of Mtgs
Dept
Metropolitan Water Pollution Abatement Advisory Committee (MWPAAC)
MWPAAC is a consortium of local jurisdictions delivering
wastewater to KCDNR Waste Treatment Division (WTD) for the
treatment of raw sewage. Representatives meet month- ly to
cover issues relevant to the waste disposal contracts and other
regional issues such as reclaimed water, Infiltration/Inflow, and
regional conveyance.
Regularly
Public Works
National League of Cities
Represent cities at the national level
Annual conferences; Various
committees
Mayor's Office
Council
National Public Employers Labor Relations Association (NPELRA)
National organization with goals and objectives similar to the
local association.
Quarterly
Administrative Services
National Recreation and Parks Association (NRPA)
National association of parks and recreation professionals and
advocates dedicated to advancement of public parks, recreation
and conservation.
Parks & Recreation
Northwest Fire Investigators Association
Provide quality affordable educational opportunities for the fire
investigators and supervisors on current fire investigation
methods and case law.
Every Other Month
Fire
NTIA National Telecommunications and Information Administration
NTIA is the Executive Branch agency that is principally responsible
for advising the President on telecommunications and
information policy issues
Ongoing as needed
Administrative Services
Professional Golf Association (PGA) of America
PGA of America is the world's largest sports organization,
comprised of 27,000 men and women golf Professionals who are
the recognized experts in teaching and growing the game.
Parks & Recreation
Puget Sound Regional Council (PSRC)
Partnership of cities, counties, ports, federal, state and regional
transportation agencies, railroads and trucking interests, intent
on solving freight mobility problems with coordinated solutions.
Grant program that supports transportation projects in smaller
towns and cities in rural areas of the region. The KCPEC reviews
local agency prioritized projects and recommends the top
competing projects to the King County members of the PSRC's
Transportation Policy Board (TPB) for review and approval. Mayor
Ekberg serves on the Executive Board.
Monthly Board Meetings;
various subcommittee
schedules
Mayor's Office
Council
01
422 Workplan
6)
Regional Partnerships List
Organization
Purpose
Frequency of Mtgs
Dept
Puget Sound Partnership
Accelerating science -based effort to protect and restore Puget
Sound
Quarterly
Council
DCD
Rave Foundation
The RAVE Foundation is the community based Foundation that
represents the Seattle Sounders. (From website) RAVE
Foundation envisions a region abundant with opportunities for
free play, where we all work together to use soccer as a vehicle to
foster wellness, inspire learning, and strengthen connections to
community.
Regularly
Parks & Recreation
Refugee Forum
Education, networking on refugee issues
Monthly
Administrative Services
Region IV Fire Investigation Council
Meet monthly providing educational and current issues in the
field of fire investigation, discuss fire in all jurisdictions for
patterns or similarities.
Every Other Month
Fire
Regional Affordable Housing Task Force
Advise on housing affordability issues
DCD
Regional Animal Services of King County (RASKC)
To improve pet licensing and other marketing efforts.
Monthly to Quarterly
Administrative Services
Regional Housing Repair Group
Education, networking
Annually
Administrative Services
SCL Rate Review Panel
Provide input to SCL's six year strategic plan.
Annually
Public Works
SCORE Jail
Executive Board
Finance Committee
CIO Forum
A regionally owned jail in of which Tukwila is an owner City. The
Mayor serves on the Administrative Board. Finance Director
serves on Finance Committee. TIS Deputy Director serves on the
CIO Forum.
Monthly
Mayor's Office
Finance
SeaTac Airport Stakeholder Advisory Roundtable (StART)
Focused on airport -related issues
Monthly
Mayor's Office
Council
2022 Workplan
Regional Partnerships List
Organization
Purpose
Frequency of Mtgs
Dept
Seattle City Light Habitat Enhancement Creston-Duwamish Stakeholders
Committee
Study by SCL to test different vegetation management methods
on sites in Tukwila and Seattle under the power corridor; data will
be collected over the next several years with plan to implement
findings throughout SCL corridors
DCD
Seattle Southside Chamber of Commerce
Local chamber of commerce
As needed
Mayor's Office
Council
Seattle Southside Regional Tourism Agency
Focused on increased overnight stays at SeaTac, Tukwila, and Des
Moines
Monthly
Mayor's Office
Society for Human Resource Management (SHRM)
A national organization that provides resources for HR
Professionals nationwide.
Quarterly
Administrative Services
Sound Cities Association (SCA)
SCA Public Issues Committee (PIC)
Represent King County cities in regional issues
Recommend policy positions and regional appointments to the
SCA Board. Councilmember Quinn currently serves on the the
Board.
Monthly PIC meetings;
Monthly Board meetings;
Mayor's Office
Council
Sound Transit
Build and manage high capacity transit in the Puget Sound region
As needed
Mayor's Office
Administrative Services
Soundside Alliance for Economic Development
Broad economic development focus in the south King County
region
Monthly
Mayor's Office
Council
South King Council of Human Services
Education, advocacy, networking
Annually
Administrative Services
South King County Area Transportation Board
Area elected receive information on South KC transportation
meetings
DCD
Council
South King County Cultural Association
SoCo provides advocacy, collaborative marketing, networking
opportunities and professional development for our members.
Bi -Monthly Meetings
Parks & Recreation
South King County Fire Training Consortium
Academy Committee
Rescue Operations Committee
Training Coordination
Academy Procedures development.
Rescue Procedures development.
Quarterly
Fire
South King County Human Services Planners (regional)
Coordination of services, joint planning and delivery
Monthly
Administrative Services
South King County Senior Center Directors
A networking group that discusses issues affecting seniors living in
South K.C.
Monthly
Parks & Recreation
South King Housing and Homelessness Partners
Work collaboratively with other South King County jurisdictions to
address affordable housing and homelessness.
Monthly
Council
Technical Advisory Committee
Provide direction on Metro's Long Range Transportation Plan
DCD
422 Workplan
Co
Regional Partnerships List
Organization
Purpose
Frequency of Mtgs
Dept
Tukwila King County Work Source - CLEVER Program
Opportunity to establish a list of employment and training
programs to increase awareness, resources, and workforce
services in the South King County community. Partner with Work
Source employment specialist to help higher skilled refugees find
jobs that fit their skills and training through Washington's CLEVER
(Career Ladders for Educated and Vocationally Experienced
Refugees) program. This program is to develop a career path plan
for their short and long term goals in order to get back into their
chosen career.
Monthly
Administrative Services
Tukwila School District Continuing Technical Education Board
Ensure CTE programs allign to student and industry needs.
Monthly
Administrative Services
Tukwila School District Providers Meeting
Collaboration and coordination on services to kids and families
Every Other Month
Administrative Services
United States Conference of Mayors
The United States Conference of Mayors is the official non-
partisan organization of cities represented by the elected Mayor.
Mayors contribute to the development of national urban policy
by serving on one or more of the conference's standing
committees. Conference policies and programs are developed
and guided by an Executive Committee and Advisory Board, as
well as the standing committees and task forces which are
formed to meet changing needs.
Annual Meeting & Annual
Conference
Mayor's Office
Urban Land Institute
Nonprofit research and education organization that facilitates
information and experience on land use practices and policy
Annual conferences
Mayor's Office
US Bank Procurement Group
Stay apprised of new policies, practices; share information
Annual
Finance
Utility Finance Officers (UFO)
Enhance knowledge, exchange information with utility districts
and other utility providers
Quarterly
Finance
Valley Cities Technology Group
Department Directors meet to discuss common issues, network
and share data. Line staff are invited for specific topics
Administrative Services
Valley Civil Disturbance Unit
Valley Agencies (Kent, Renton, Tukwila, Auburn, Federal Way, and
Port of Seattle) each have a team of 15-20 personnel of all ranks.
The teams deploy and train together to handle large scale
disturbances, crowd, and riot control.
Twice a year
Police
2022 Workplan
Regional Partnerships List
Organization
Purpose
Frequency of Mtgs
Dept
Valley Communications
Valley Communications Operations Board
Valley Communications Finance Committee
Valley Communications Advisory Committee for Technology (ACT)
Regional 911 center for South King County. Mayor serves on the
Administrative Board. Fire and Police serve on the Operations
Board that creates policy and provides operations oversight.
Finance Director serves on the Finance Committee that oversees
financial policies and operations. Administrative Services serves
on the Committee for Technology that provides oversight and
coordination on technology issues.
Monthly
Mayor's Office
Fire
Police
Finance
Valley Investigations Team
Valley Agencies each have a team of 3-4 investigations personnel
of all ranks. The teams deploy and train together to handle large
scale investigations and officer involved shootings in those
jurisdictions
Monthly
Police
Valley SWAT
Valley Agencies each assign seven team members. The team is
responsible for conducting operations that are outside the normal
capabilities of patrol such as hostage rescue or high-risk arrest
warrants
Quarterly
Police
Vulnerable Populations Task Force (Public Health)
Address needs of vulnerable pops related to emergency
management
Administrative Services
WA Association of Public Records Officers (WAPRO)
Provides education in support of the Public Records Act and a
forum for public records officers and those involved in responding
to public records requests
Monthly
Police
WA Association of Telecommunications Officers and Advisors
Share the latest developments in wired and wireless
telecommunications, FCC activities, federal and state
telecommunication policy issues, managing
cable/telecommunication franchises, enhancing PEG production
techniques, effective PEG channel management, new technology
demonstrations and more. Suggested attendees include your
cable and telecommunication franchise managers, right-of-way
managers, television producers, content creators,
communications managers, municipal attorneys, city managers
and PEG access coordinators.
Anually / As Needed
Administrative Services
WACE — Washington Association of Code Enforcement
Statewide group providing annual education/training and
networking opportunities
Spring and Fall conferences
DCD
CO
X22 Workplan
O
Regional Partnerships List
Organization
Purpose
Frequency of Mtgs
Dept
Washington Association of Sheriffs and Police Chiefs (WASPC)
Membership for all police chiefs and sheriffs. Provides training
and support for all law enforcement agencies throughout
Washington.
Yearly
Police
Washington Bond Issuers
Enhance knowledge of changes in municipal bond rules and
trends
As needed
Finance
Washington Economic Development Association (WEDA)
Information sharing and advocacy on economic development
Bi -weekly (during covid)
Mayor's Office
Washington Festivals & Events Association (WFEA)
Organization for people working in the festivals and events
industry aimed at providing professional education, and
leadership development opportunities.
Parks & Recreation
Washington Fire Chiefs
Provides networking platform for state fire chief officers. Engages
in direct lobbying efforts related to priorities set by the body.
Provides training forums and platforms for all State fire agencies.
Monthly
Fire
Washington Municipal Clerks Association (WMCA)
Promoting professional and educational standards for Municipal
Clerks in the State of Washington and providing improved local
governmental services.
Ongoing as needed
Administrative Services
Washington Public Employers Labor Relations Association (WAPELRA)
To promote the profession of HR Management and labor
relations in local government through education, mutual support,
professional recognition and legislative advocacy.
Quarterly
Administrative Services
Washington Recreation and Parks Association (WRPA)
State association of parks and recreation professionals that
promotes excellence through advocacy, education, networking,
and training.
Several staff involved in sub-
committees that meet monthly
Parks & Recreation
Washington State Association of Permit Technicians
Statewide group providing education/training and networking
opportunities
DCD
Washington State Association of Senior Centers
Organization aided at enhancing, educating and supporting
professionals working with the aging population.
Parks & Recreation
Washington State Fire Marshals Association
Review and propose Fire Code amendments.
Quarterly
Fire
Washington State Planning Directors
Advise on statewide policy issues
DCD
Washington State Recycling Coordinators
Recycling coordinators from western Washington cities and
counties share information and set priories for funding and
programs
DCD
Washington Treasurer's Association (WTA)
Enhance knowledge of treasury functions; statewide networking
Annual
Finance
2022 Workplan
Regional Partnerships List
Organization
Purpose
Frequency of Mtgs
Dept
Water Resource Inventory Area 9 Forum and WRIA 9 ITC Implementation
Technical Committee
Working groups that provide guidance, technical information, and
planning for the WRIA 9 Habitat Plan
DCD
WSDOT Transportation Professionals Forum
Washington Transportation Professionals Forum is a group of
local agency traffic, transportation, and PW engineers,
technicians, directors, managers, supervisors, planners, mayors,
clerks, council members, etc. Members share information and
discuss ideas about traffic -and transportation -related issues.
Public Works
Zone 3 Emergency Managers
Members coordinate planning efforts related to EM.
Quarterly
Police
Zone 3 Fire Chiefs
To provide policy and coordination related to operational safety,
and training in King County Fire Zone 3.
Monthly
Fire
Zone 3 Fire Marshals
Establish Common procedures.
Fire
Zone 3 Operations
Establish Common Operations.
Monthly
Fire
03
N
City of Tukwila - Public Works Fleet & Facilities
TOTAL PROJECT
MONTHLY Budget Report
(REVISED Budget; D-20 Plan Adopted by Council)
Life to Date Costs
as of January 31, 2022 (reconciled w/acctg thru September 12, 2022 GL)
COUNCIL REPORTING SUMMARY-
PUBLIC WORKS
Original Budget
Budget Transfers
Curren! Budget
Conunilted Budge)
Life to Date Costs
Remain'g Committed Remaining Budget
A/E Services (Design & CA)
Permits/Fees
Construction
Construction (Tax)
Construction Related Costs
PM Services (incl Other Professional Svcs)
Contingency (incl Construction & Project)
$ 670,768
$ 130,000
$ 6,715,000
$ 662,618
$ 378,186
$ 350,000
$ 843,437
$ 70,625
$ 39,190
$ 1,065,111
$ 124,500
$ 67,337
$ 188,442
$ (555,205)
$ 741,393
$ 169,190
$ 7,780,111
$ 787,118
$ 445,523
$ 538,442
$ 288,232
$ 741,393
$ 144,749
$ 7,780,110
$ 753,073
$ 384,667
$ 538,442
$ -
$ 687,551
$ 144,749
$ 6,614,926
$ 635,390
$ 357,270
$ 514,071
$ -
$ 53,842
$ -
$ 1,165,185
$ 117,684
$ 27,397
$ 24,371
$ -
$ -
$ 24,441
$ 0
$ 34,045
$ 60,856
$ 0
$ 288,232
SUBTOTAL -CURRENT MANAGED PROJECT
$ 9,750,008
$ 1,000,000
$ 10,750,008
$ 10,342,435
$ 8,953,957
$ 1,388,479
$ 407,573
Previously Managed Svcs (Land,A/E,Bond,Demo)
$ 25,949,992
$ -
$ 25,949,992
$ 25,936,198
$ 25,936,198
$ -
$ 13,794
TOTAL -COMBINED PROJECT
$ 35,700,000
$ 1,000,000
$ 36,700,000
$ 36,278,633
$ 34,890,155
$ 1,388,479
$ 421,367
84
City Council meetings
UPCOMING MEETINGS AND EVENTS
FEBRUARY 2023
and Council Committee meetings will be conducted in a hybrid model, with in-person and virtual attendance available.
FEB 6 MON
FEB 7 TUE
FEB 8 WED
FEB.9 THU
FEB 10 FRI
FEB 11 SAT
➢ Planning and Community
Development Meeting
5:30 PM
City Hall – Hazelnut Room
Hybrid Meeting
and
➢ Transportation Services
Infrastructure Services
Committee
5:30 PM a
6300 Building – 2 Floor
Duwamish Conference
Room
Hybrid Meetinghelp
Y
> City Council
Regular Meeting
7:00 PM
City Hall Council Chambers
Hybrid Meetingproperty.
➢ Library
6:00
Tukwila
Hybrid
RESTORATION
Join
staff
reduce
on
Advisory Board
PM
Community Center
Meeting
by
➢Park Commission
5:30 PM
Tukwila Community Center
Hybrid Meeting
GREEN -
TU KW I LA
PARTNERSHIP i
RIVERTON PARK
RESTORATION
Join Forest her Steward nativeDebbie and
plant plants. Bring afull
understory a
water bottle, snacks for
yourself, weather appropriate
clothes and closed-toed
shoes.
11:30 AM – 1:30 PM
Click here to sign up.
➢ Community Oriented
Policing Citizens Advisory
Board
6:30 PM
Tukwila Justice Center
Hybrid Meeting
GREEN I
TUKWILA
COTTONWOOD UORNER
YOUTH-FOCUSEDOR
WORK PARTY
Join Forest Steward, Heidi
Watters, to help remove
invasive plants. Bring a full
water bottle, snacks for
yourself, weather appropriate
clothes and closed-toed shoes.
11:00 AM — 2:00 PM
Click here to sign up.
KID
King Conservation District
STREAMSIDE
WEBINAR
an online presentation
King Conservation District
who will be presenting
ways you can support
wildlife, enhance your
property's aesthetic, and
maintenance needs
your stream or lakeside
FAQ's to follow.
6:00 PM - 7:30 PM
Click here to sign up.
FEB 13 MON
FEB 14 TUE
FEB 15 WED
FEB 16 THU
FEB 17 FRI
FEB 18 SAT
> Community Services and
Safety Committee
5:30 PM
City Hall – Hazelnut Room
Hybrid Meeting
➢ Finance and Governance
Committee
5:30 PM
6300 Building – Suite 100
Foster Conference Room
Hybrid Meeting
➢ City Council
Committee of the Whole
Meeting
7:00 PM
City Hall Council Chambers
Hybrid Meeting
Special Meeting to
immediately follow
Committee of the Whole
Meeting.
> Civil Service Commission
5:00 PM
6300 Building
Hybrid Meeting
Give Blood = Save 3 Lives
' �o �o 0 0
VP
DONATE BLOOD AND
ENTER TO WIN A
KITCHENAID MIXER
THRU FEB 28
Your donation is critical!
Our community is
dangerously low on the
platelets and Type 0
blood needed to supply
each of the cancer and
surgery patients. To
schedule an appointment,
call
1-800-398-7888.
Click here to schedule
an appointment.
. , ,, CITY HALL & 6300
BUILDINGS ARE OPEN TO THE PUBLIC - MONDAYS, WEDNESDAYS & THURSDAYS 8:30 AM – 4:00 PM
comment
a
and
sSCHOLARSHIP OPPORTUNITY
The City of Tukwila
LJ:
OPEN HOUSE –
gpe" We invite you to an
period will be from Feb 14 thru Mar
Save the Date! RESIDENTIAL
Hard to recycle materials can be
POLICE DEPARTMENT IS HIRING!
Join our team and write your future
supportive community, supportive
Lateral Officers. Click here for more
APPLICATIONS ARE DUE ON MAR 31
Scholarship Program is accepting applications through March 31 with no exceptions. Click here for more information.
ALLENTOWN TRUCK REROUTE PROJECT
Open House to learn more about Environmental Impact Statement on this project and provide comment. The formal scoping
15. Click here to email your AllentownTruckReRoute@TukwilaWA.gov. Click here for more information.
COLLECTION EVENT APR 22 FOSTER HIGH SCHOOL
dropped off at this event. More information to come.
chapter with us. Become a part of our Tukwila PD family and our community. We offer a supportive environment including
elected officials, supportive command staff and opportunities to train and build your future with us. We are hiring Entry Level
information.
DRIVE THRU PICK-UP
VOLUNTEERS – In
r- ""'�' DONORS – Please
3118 S 140TH ST TUESDAYS, THURSDAYS AND SATURDAYS 10:00 AM – 2:00 PM
need of volunteers for food packaging or food distributions. To volunteer, click here to sign up.
donate at tukwilapantry.org/donate/.
STILL WATERS
SnackPack distributes
VOLUNTEERS NEEDED
To volunteer, email
Please donate to
SNACK PACK NEEDS YOUR DONATIONS AND VOLUNTEER HELP!
food bags on Fridays to Tukwila students in need. Click here for the Snack Pack list.
ON WEDNESDAYS, THURSDAYS AND FRIDAYS. Pack snacks every Wednesday at 9:30 AM.
Stillwatersfamilyservices@gmail.com. To deliver food, click here to register with Tukwila School District.
feed our Tukwila kids. Click here to donate online or mail checks to Still Waters, PO Box 88984, Tukwila WA 98138.
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❑R
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❑ A
LIIFREE TRANSIT PASS
If you're going to an
with Climate Pledge
Kin9y VIA TO TRANSIT
Get around town with the click of
from these hubs to nearby locations.
COVID-19 VACCINATION
All Washingtonians ages 5 and up
Getting vaccinated in King County
relay service: Dial 711 or 1-800-833-6384.
TO ATTEND CONCERT OR SPORTS EVENTS AT CLIMATE PLEDGE ARENA
event at Climate Pledge Arena, your event ticket is now a transit pass! King County Metro and other transit agencies are partnering
Arena to provide free transit to all public events at the arena. Click here for more information.
a button or a phone call. Use Via to Transit for fast and affordable rides to the Tukwila Community Center, Tukwila Light Rail Station, or
Like other transit, this service is free for youth. Click here for more information.
are eligible to receive a COVID-19 vaccination—and now also babies and children 6 months and older. For more information, visit
or call 206-477-3977. You can also search at vaccinelocator.doh.wa.gov Interpreters available for assistance. Telephone-to-text
Tactile interpretation: seattledbsc.org.
FREE HELP
up or
ONLINE TECHNOLOGY
Learn about
GET CERTIFIED
Take free
library card
& EARN
from Cisco,
information
FILING TAXES THRU APR 20 SOUTHCENTER MALL WEST ENTRANCE TUE, WED, THU & SAT 11:00 AM – 7:00 PM
print tax forms at any library. Get free help filing your taxes in-person or online with AARP or United Way. Click here for more information.
BASICS CLASSES
technology basics in online classes. Some classes offered are webmail, tech vocabulary and decluttering your digital legacy. Click here to register.
AT YOUR LIBRARY FOR FREE!
online classes, practice tests and Certiport certification exams. Get certified in MS Office, Adobe, QuickBooks, coding and more! You
number and PIN to access some resources. Click here for more information and registration.
BELLEVUE COLLEGE CREDIT!
and apply for college credit from Bellevue College. The courses are online, self-paced and free.
and register to enroll in the tech courses.
KING
imrPick
COUNTY
LIBRARY
SYSTEM
will need your KCLS
FREE TECH COURSES
Take free tech courses
Click here for more
85
Tentative Agenda Schedule
MEETING 1 —
REGULAR
MEETING 2—
C.O.W.
MEETING 3—
REGULAR
MEETING 4—
C.O.W.
FEBRUARY 6
See below link for the agenda packet
to view the agenda items:
February 6, 2023
Regular Meeting
FEBRUARY 13
SPECIAL ISSUES
- A resolution updating Fire Permit****
Fees.
- A resolution approving the South
King Housing &Homelessness
Partners (SKHHP) Housing Capital
Fund Allocation.
Special Meeting to follow
Committee of the Whole Meeting
CONSENT AGENDA
- Authorize the Mayor to sign a
contract for the Lift Station #5 project
in the amount of $236,901.25.
- Authorize the Mayor to sign
Amendment #2 to Contract #21-074
with At Work! Commercial
Enterprises LLC for shoreline
restoration maintenance services for
the Green the Green project, in the
amount of $37,191.00 (bringing
original contract at $40,000+).
- Approve Seattle City Light (SCL)
temporary construction permit for the
use of SCL's fee -owned transmission
line corridor property adjacent to the
Fleet and Facilities Building in the
amount of $59,781.91.
- Authorize the Mayor to sign a grant
agreement with the WA State
Department of Commerce for the
Growth Management Act Periodic
Update, in the amount of $62,500.00.
- Authorize the Mayor to sign a grant
agreement with King County Metro
for the 2023-2-24 Transportation
Demand Management Program, in
the amount of $225,000.00.
FEBRUARY
20
FEBRUARY 27
SPECIAL ISSUES
- Public Safety Plan Financing Update.
- Amendment to Animal Control
Ordinance.
- Review of 2023 Work Plan.
_
HAPPY
PRESIDENT'S
DAY
Regular Meeting cancelled
due to the holiday.
MEETING 1 —
REGULAR
MEETING 2—
C.O.W.
MEETING 3—
REGULAR
MEETING 4—
C.O.W.
MARCH 6
CONSENT AGENDA
2023-2024 Human Services contracts.
UNFINISHED BUSINESS
- A resolution updating Fire Permit
Fees.
- A resolution approving South King
Housing & Homelessness Partners
(SKHHP) Housing Capital Fund
Allocation.
- Amendment to Animal Control
Ordinance.
MARCH 13
SPECIAL ISSUES
- Public Works Campus Phase 2
Update.
- Discussion on the Code, Permit
Process and Customer Service to
include Council Consensus on a
budget amendment for the
Department of Community
Development.
MARCH 20
CONSENT AGENDA
- Accept as complete the 2022 Small
Drainage Closeout; authorize
release of retainage, subject to the
standard claim and lien procedures.
- Authorize the Mayor to sign a
contract for the Landscape
Mitigation project.
- Authorize the Mayor to sign a grant
agreement for the Safe Streets and
Roads for All Grant Program for a
road safety plan in the amount of
$200,000.00 (local match of
$50,000.00).
- Approve an application for Lodging
Tax Funds for Starfire Sports for
$110,000.00.
MARCH 27
SPECIAL ISSUES
Public Works Phase 2 Design contract.
86