HomeMy WebLinkAbout23-011 - Makers Architecture and Urban Design, LLP - Consultant Services: Tukwila Middle Housing-41
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number: 23-011(a)
Council Approval N/A
CONTRACT FOR SERVICES
Amendment #1
Between the City of Tukwila and Makers Architecture
and Urban Design, LLP
That portion of Contract No. 23-011 between the City of Tukwila and Makers Architecture
and Urban Design, LLP is hereby amended as follows:
Section 4 Payment:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "B"
attached hereto, provided that the total amount of payment to the Consultant shall not
exceed $142,000.00 without express written Imodification of the Agreement signed by the
City. The total amount for this amendment is $12,000.
Exhibit A is amended as follows:
• On Page 5 of Exhibit A, the phrase "Up to 5 prototypes will be developed and
modeled" is revised to read: "Prototypes will be developed and modeled (as funds
allow)."
Exhibit B is amended as follows:
• Budget amount increased to total $142,000.
All other provisions of the contract shall remain in full force and effect.
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CITY OF TUKWILA MAKERS ARCHITECTURE AND URBAN
DESIGN, LLP
rDocuSigned by:
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Allan Ekberg, Mayor
7/24/2023 1 3:45 PM PDT
Date:
CITY OF TUKWILA, CITY ATTORNEY
DocuSigned by:
SaAtt
Name/T itle
7/24/2023 1 2:44 PM PDT
Date:
tAIDT2847864.1DOCX;1/13175.000001/
CA Reviewed May 2020
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Bassuk, Partner
Date: 07/18/2023
CITY OF TUKWILA, CITY CLERK
r—DocuSigned by:
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Name/Title
7/24/2023 1 3:57 PM PDT
Date:
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This project aims to assist the City of Tukwila (City) in developing analysis that results in more local housing
options and supply with a greater range of affordability. To align with requirements of the Middle Housing Grant
the City received from the Washington Department of Commerce (Commerce), this effort will support the
following goals:
1. Analyze historic and existing racial equity in the City's housing and regulatory framework and develop
associated anti -displacement policies.
2. Review existing framework and prepare a recommendation for the City Council to consider whether it
should adopt policies and code language to augment "Middle Housing".
3. Contract with and complete outreach to numerous community-based organizations in order to bring
historically underrepresented voices into discussions about housing needs and supply.
The key deliverables will be a concise summary of engagement activities and key outcomes, feasibility analysis
findings, and recommended regulatory updates.
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1.1 TASK II II II IIA ION A IN ID MANAGEMENT
Coordinate with the City's project team (PT) at a 60 -minute virtual kick-off meeting to launch the project and
this task. The PT will include project manager and, if desired, other staff responsible for coordinating the
overall project effort, making decisions on behalf of the City, and providing input on plan strategy and
direction. Clarify project needs and goals, review the project work plan and schedule, schedule biweekly
check-in briefings, identify key project participants, and discuss the draft public engagement plan. Bi -weekly
check-in briefings may include additional City staff or subject -matter experts as needed.
1.2 ID EV FII.....O IP T1H IF PUBLIC C IFN GAG IFIL ENT PLAN
Coordinate with the City to draft a public engagement plan which outlines engagement with community-
based organizations (CBOs) and the public to support this project and potentially the forthcoming
Comprehensive Plan update. The plan will also include communication strategies and include roles and
responsibilities for the City and consultant team. Update to respond to City feedback.
1.3 C0INVIFNIFA CBO BASED IFNGAGIFMENT .DASIK FOIRCIF
Work with the City, PSRC, and other networks to identify, recruit, and stand up a funded engagement task
force of CBO representatives. This task includes up to three one-hour meetings to coordinate community
engagement strategies throughout the project.
1.4 II:::3II II... D :THE IPIROJI EC T'S O IN I.....II IN IF IFN GAG IFIL IFIN..f C ENTER
Develop an online website to serve as a central information hub for the project and for potential future use in
the comprehensive planning update.
T°UIKWIIII..A MIIIalall....li.HOUISIING
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1.5 IEXEC UTE EN GAG EM ENT STRATECy II IES
In partnership with the City, task force members, and other CBOs, plan, execute, and summarize feedback
from in-person or virtual activities identified in the engagement plan. Activities could include interviews or
discussion groups, pop-up events, or piggybacking on an existing community event. Engagement findings
will be summarized in presentation and updated to incorporate City feedback.
I1101BET III 1NGS
• Kick-off meeting (virtual)
• Bi -weekly coordination calls (up to 12)
Engagement Task Force meetings (up to 3)
Public outreach activities as outlined in the public engagement plan
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Draft and final engagement plan
• Draft and final project website engagement hub
• Draft and final engagement findings summary presentation
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• The engagement plan will be delivered in short memo or presentation format, whatever functions best to
efficiently organize and convey engagement responsibilities, desired tactics, and target timelines. Revisions to
the draft engagement plan will be limited to one round.
MAKERS will provide materials to support the City's messaging and engagement efforts. These materials will
be excerpted from items produced in support of other scoped tasks; no additional materials will be developed
to support City -led messaging and engagement.
• The initial draft website will be reviewed by the City at a bi-weekly coordination meeting and updated one time
prior to launch. After launch, up to two updates to the website during the project are included.
• The website contents, features, and complexity will be appropriately scaled to the available budget and level of
effort for this task. Once this project concludes, website responsibilities (hosting, maintaining, monitoring,
etc.) will transfer to the City or other designee.
Engagement strategies will be achievable within the project timeline and scaled to align with the proposed
level of effort and available budget for subtask 1.5.
• Engagement findings will be delivered in a summary presentation.
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2.1 TASK AND ANAGIEIENT
Coordinate with the City's project team (PT) at a bi-weekly progress meeting to launch this task. Clarify the
consultant role in supporting this task, given evolving Commerce guidance and support. Determine the
consultant work plan milestones and schedule and identify deliverables reasonable for the timeline and level
of effort available. Draft Task 2 consultant responsibilities and update to incorporate City feedback.
ITIUIKWII II...A M II D DII....II„ . HO US NG
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2.2 IRIEV II IFW IPO II.....11 C II IFS, IR3 UI ILA D II O IIN S, A IN ID ID IEM O G IRA IPIH II C S WITH AN IF(Q U II fY II.....IF V S
Support an equity review of current policies and regulations as specified in the Task 2 consultant
responsibilities summary.
2 .3 EVALUATE ID II IPII...A C EM TENT RISK
Support the review of existing zoning and demographics and the evaluation of displacement risk relative to
income and racial, ethnic, and religious communities, as specified in the Task 2 consultant responsibilities
summary.
2.4 IPI ' " ARE GRAPHICS, GI1S AINAII....YSIIS, AND MAPPING
Develop maps and graphics requested by the City to support this project, up to the level of effort for this
subtask, as specified in the Task 2 consultant responsibilities summary.
2 SUGGEST ANTI- 1I.... IES II IPII...A EM TENT. ST.1 T1EG II IES A IN ID AC IN STEPS
Support development of anti -displacement strategies and action next steps for the City to consider, as
specified in the Task 2 consultant responsibilities summary. Zoning code amendment suggestions are
included in Task 3.
MEETINGS
• Coordination meetings with the PT and Commerce technical staff (up to 2)
• Bi -weekly coordination meetings with the City included in Task 1
IIIVERABLES
• Draft and final Task 2 consultant responsibilities
• Maps, graphics, and analysis support, as specified in the Task 2 consultant responsibilities
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• Task 2 consultant responsibilities will be delivered in short memo or presentation format, whatever functions
best to efficiently organize and convey the information. Revisions will be limited to one round.
• Consultant support will be appropriately scaled to align with the proposed level of effort and available budget
for this task.
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3.1 TASK COORDIIICYATIIOICY AND MANAGEMENT
Coordinate with the PT at a bi-weekly progress meeting to launch this task and confirm the work plan, key
milestones, information needed, and responsibilities.
3.2 REVIEW THE IEXII3TIIING FRAMEWORK
Review relevant city -provided data and studies, including the Housing Action Plan to bring together a list of
conditions and incentives that deter development and impact affordability of middle housing.
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3.3 MAP IPTL TIIAII.....A "'" OF FOCUS
Review information provided by the City and Commerce — such as the Buildable Lands Report — to
conceptually map areas with potential for middle housing or higher intensity uses. Identify locations where
reinvestment or new development is likely to occur, either at the district scale or parcel level by evaluating
redevelopment candidacy using readily available information. Consider a variety of factors to determine
when and where redevelopment for certain unit types might be expected to occur, including review of vacant
lots, population growth, age of structure, im provem ent-to-land value ratio, zoned capacity utilization, and
prototype residual land value. Generate a redevelopment candidate parcel map for internal use to support
this effort. Review in a bi-weekly coordination meeting.
3AA ASSESS C URRENT AND POTIEINTIIAIC... FUTURE DEVELOPMENT FEASIBILITY
Update prior feasibility analysis (from the HAP) to identify barriers to desired development within areas of
focus identified above:
• Interview up to five housing industry experts to confirm challenges, opportunities, and costs to develop
middle housing in Tukwila.
• Determine typical lot size cohorts by zoning category where relevant in the study area to aid decisions for
base zone standards update.
• Update existing or develop new low-density residential zone prototypes to explore a range of options.
• Build financial models that fit a standard lot type and prototype(s) in the study area
• Test sensitivity of existing policies, quantifying policy changes on desired and/or newly allowable building
types. Quantify the weight of an individual policy change, then all policy changes cumulatively.
• Summarize findings and review with City at a bi-weekly progress meeting.
DRAFT RECOMMENDED ACTIIOINS
Draft recommended policies, regulatory or process adjustments, and other actions for City consideration in a
presentation and summary report.
3.6 BRIEF TIRE PLANNING COMMIISSIION
Conduct a run-through of the draft recommendations briefing with the PT via videoconference. Update the
briefing per PT comments and present to the planning commission. One round of updates to the briefing
after the run-through is assumed.
37 FINALIZE IE REPORT AND BRIIIEIF'IIINC.
Update recommendations based on planning commission feedback and review prefinal presentation with
the PT. Incorporate feedback and present revised recommendations to the planning commission. Finalize all
deliverables and close out the project.
IIM CETIOf GS
• Interviews with local real estate experts (up to 5, virtual)
Planning commission meetings (up to 2, in-person or virtual)
• Bi -weekly coordination meetings with the City included in Task 1
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• Draft and final summary of findings and recommendations briefing
• Draft and final report
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• Up to five housing industry experts will be interviewed.
• WWW t ,S SEW. rototypes will be developed and modeled (am fun » amllll .
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• This six-month project schedule is based on City requirements, efficient scheduling, and the data provision and
review time assumptions specified in this scope of work. Longer review periods and meeting scheduling delays
may impact the project schedule.
• The City will provide necessary background information, including existing policies and regulations. To keep the
project on schedule, the City will endeavor to provide information requested within one week from the date of
request. The consultant team will work with the City to mitigate schedule impacts where information requests
take longer to fulfill.
• The City shall keep the consultants apprised of parallel planning efforts or Commerce guidance of
consequence to this project. Any new information arising over the course of the project shall be provided to
MAKERS as soon as feasible. If this new information impacts the content of a substantially developed work
product, MAKERS will endeavor to incorporate such new information into the final work product, if possible,
given available time and budget.
• MAKERS will provide draft copies of presentation materials for advance review by the PT and revise materials
based on PT comments. No more than two versions (draft and final) of any deliverable will be provided.
• City reviews of minor deliverables (presentations and memos) are assumed to occur within one week, with an
additional week allocated for consultant revisions in response to city comments. City review of the draft report
is assumed to occur within two weeks, with two weeks allocated for consultant revisions.
• No in-person meetings or expenses are included for Neighborhood Workshop.
• Miscellaneous expenses will be covered within contract resources.
• The City and consultant will coordinate on the selection of a virtual engagement hub.
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1 Public Engagement
2 Racial Equity Report &
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3 Middle Housing Staff
Report and Zoning Code
Amendments
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City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Contract Number: 23-011
Council Approval 1/23/23
PROFESSIONAL SERVICES AGREEMENT
(Includes consultants, architects, engineers, accountants, and other professional services)
THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter
referred to as "the City", and MAKERS Architecture and Urban Design, LLP, hereinafter referred to as
"the Consultant", in consideration of thelmutual benefits, terms, and conditions hereinafter specified.
1. Project Designation. The Consultant is retained by the City to perform planning analysis and
public involvement services in connection with the project titled "Tukwila Middle Housing -
Analysis, Public Involvement, and Code Development".
2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A"
attached hereto, including the provision of all labor, materials, equipment, and supplies.
3 Duration of Agreement; Time for Performance. This Agreement shall be in full force and
effect for a period commencing upon execution and ending August 31, 2023, unless sooner
terminated under the provisions hereinafter specified. Work under this Agreement shall
commence upon written notice by the City to the Consultant to proceed. The Consultant shall
perform all services and provide all work product required pursuant to this Agreement no later
than August 31, 2023,1unless an extension of such time is granted in writing by the City.
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit
"B" attached hereto, provided that the total amount of payment to the Consultant shall not
exceed $130,000.00 without express written modification of the Agreement signed by the
City.
B. The Consultant may submit vouchers to the City once per month during the progress of
the work for partial payment for that portion of the project completed to date. Such
vouchers will be checked by the City and, upon approval thereof, payment shall be made
to the Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned will be
made promptly upon its ascertainment and verification by the City after the completion of
the work under this Agreement and its acceptance by the City.
D. Payment as provided in this section shall be full compensation for work performed,
services rendered, and for all materials, supplies, equipment and incidentals necessary to
complete the work.
E. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City and the state of Washington for a
period of three (3) years after final payments. Copies shall be made available upon
request.
5 Ownershi and Use of Documents. M documents, drawings, specifications and other
materials produced by the Consultant in connection with the services rendered under this
Agreement shall be the property of the City whether the project for which they are made is
executed or not. The Consultant shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
the Consultant's endeavors. The Consultant shall not be responsible for any use of the said
documents, drawings, specifications or other materials by the City on any project other than
the project specified in this Agreement.
6. Com Mance with Laws. The Consultant shall, in performing the services contemplated by
this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances
and regulations, applicable to the services rendered under this Agreement.
7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers,
officials, employees and volunteers harmless from any and MI claims, injuries, damages,
losses or suits including attorney fees, arising out of or resulting from the acts, errors or
omissions of the Consultant in performance of this Agreement, except for injuries and damages
caused by the sole negligence of the City.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrentInegligence of the Consultant
and the City, its officers, officials, employees, and volunteers, the Consultant's liability
hereunder shall be only to the extent of the Consultant's negligence. It is further specifically
and expressly understood that the indemnification provided herein constitutes the Consultant's
waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The provisions of
this section shall survive the expiration or termination of this Agreement.
8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise from
or in connection with the performance of the work hereunder by the Consultant, its agents,
representatives, or employees. Consultant's maintenance of insurance as required by the
agreement shall not be construed to limit the liability of the Consultant to the coverage provided
by such insurance, or otherwise limit the City's recourse to any remedy available at law or in
equity.
A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the
types and with the limits described below:
1. Automobile Liabilit insurance with a minimum combined single limit for bodily injury
and property damage of S1,000,000 per accident. Automobile Liability insurance
shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be
written on Insurance Services Office (ISO) form CA 00 01 or a substitute form
providing equivalent liability coverage. If necessary, the policy shall be endorsed to
proNAde contractual HabNty coverage.
2. Commercial General Liabilit insurance with limits no less than $2,000,000 each
occurrence, $2,000,000 general aggregate. Commercial General Liability
insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall
cover liability arising from premises, operations, stop -gap independent contractors
and personal injury and advertising injury. The City shall be named as an
additional insured under the Consultant's Commercial Genera Liability insurance
policy with respect to the work performed for the City using an additional insured
endorsement at least as broad as ISO endorsement form CG 20 26.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of
the State of Washington.
CA revised May 2020
Page 2
4. Professional Liability with limits no less than S2,000,000 per claim and $2,000,000
policy aggregate limit. Professional Liability insurance shall be appropriate to the
Consultant's profession.
B. Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher
insurance limits than the minimums shown above, the Public Entity shall be insured for the
full available limits of Commercial General and Excess or Umbrella liability maintained by
the Contractor, irrespective of whether such limits maintained by the Contractor are greater
than those required by this Contract or whether any certificate of insurance furnished to
the Public Entity evidences limits of liability lower than those maintained by the Contractor.
C. Other Insurance Provision. The Consultant's Automobile Liability and Commercial
General Liability insurance policies are to contain, or be endorsed to contain that they shall
be primary insurance with respect to the City. Any Insurance, self-insurance, or insurance
pool coverage maintained by the City shall be excess of the Consultant's insurance and
shall not be contributed or combined with it.
D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M.
Best rating of not less than A:VII.
E. Verification of Coverage. Consultant shall furnish the City with original certificates and a
copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of the Contractor
before commencement of the work. Upon request by the City, the Consultant shall furnish
certified copies of all required insurance policies, including endorsements, required in this
Agreement and evidence of all subcontractors' coverage.
F. Notice of Cancellation. The Consultant shall provide the City with written notice of any
policy cancellation, within two business days of their receipt of such notice.
G. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the
insurance as required shall constitute a material breach of contract, upon which the City
may, after giving five business days notice to the Consultant to correct the breach,
immediately terminate the contract or, at its discretion, procure or renew such insurance
and pay any and all premiums in connection therewith, with any sums so expended to be
repaid to the City on demand, or at the sole discretion of the City, offset against funds due
the Consultant from the City.
9. independent Contractor. The Consultant and the City agree that the Consultant is an
independent contractor with respect to the services provided pursuant to this Agreement.
Nothing in this Agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither the Consultant nor any employee of the
Consultant shall be entitled to any benefits accorded City employees by virtue of the services
provided under this Agreement. The City shall not be responsible for withholding or otherwise
deducting federal income tax or social security or for contributing to the state industrial
insurance program, otherwise assuming the duties of an employer with respect to the
Consultant, or any employee of the Consultant.
10. Covenant A ainst Contin s ent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon
or resulting from the award or making of this contract. For breach or violation of this warrant,
the City shall have the right to annul this contract without liability, or in its discretion to deduct
from the contract price or consideration, or otherwise recover, the full amount of such fee,
commission, percentage, brokerage fee, gift, or contingent fee.
CA revised May 2020
Page 3
11. Discrimination Prohibited. Contractor, with regard to the work performed by it under this
Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin,
age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation,
the presence of any disability, or any other protected class status under state or federal law,
in the selection and retention of employees or procurement of materials or supplies.
12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City.
13. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
14. Termination.
A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days
written notice to the Consultant.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this Agreement, if requested to do
so by the City. This section shall not be a bar to renegotiations of this Agreement between
surviving members of the Consultant and the City, if the City so chooses.
15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the
Consultant shall at all times comply with, all applicable federal, state and local laws,
regulations, and rules, including the provisions of the City of Tukwila Municipal Code and
ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is
instituted to enforce any term of this Agreement, the parties specifically understand and agree
that venue shall be properly laid in King County, Washington. The prevailing party in any such
action shall be entitled to its attorney's fees and costs of suit. Venue for any action arising
from or related to this Agreement shall be exclusively in King County Superior Court.
16. Severabilit and Survival. If any term, condition or provision of this Agreement is declared
void or unenforceable or limited in its application or effect, such event shall not affect any other
provisions hereof and all other provisions shall remain fully enforceable. The provisions of this
Agreement, which by their sense and context are reasonably intended to survive the
completion, expiration or cancellation of this Agreement, shall survive termination of this
Agreement.
17. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notices to Consultant shall be sent to the following address:
Julie Bassuk, AICP
MAKERS Architecture and Urban Design, LLP
500 Union Street, Suite 700
Seattle, WA 98101
18. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Consultant and
supersedes all prior negotiations, representations, or agreements written or oral. No
amendment or modification of this Agreement shall be of any force or effect lunless it is in
writing and signed by the parties.
CA revised May 2020
Page 4
DATED thus day of Januairy, 2023.
CITY OF TUKWILA N0' CONSULTANT:
K y- 1,1,0220 ,1,143,x888-22 8'2 B
Man Ekberg, Mayor
02-02-2023
ATTEST/AUTHENTICATED:
via ,amlaisaDors COM
Oh/ua-zy O6/(ahe/ iq
Christy O'Flaherty, City Clerk
APPROVED AS TO FORM:
,if.,11Pft via qP,111,SSDUCS COM
c a/coe 63
Office of the City Attorney
CA revised May 2020
B
Abe _ addak,
Printed Name: Julie Bassuk
Title: Partne
Page 5
EXHIBIT A
TUKWILA MIDDLE HOUSING
SCOPE OF 'WORK
January 17,2023
C T GeDA
This project aims to assist the City of Tukwila (City) in developing analysis that results in more Ilocall housing
options and supply with a greater range of affordability. To align with requirements of the Middle Housing Grant
the City received from the Washington Department of Commerce (Commerce), this effort will support the
following goals:
1. Analyze historic and existing racial equity in the City's housing and regulatory framework and develop
associated anti -displacement policies.
2. Review existing framework and prepare a recommendation for the City Council to consider whether it
should adopt policies and code Ilanguage to augment "Middle Housing".
3. Contract with and complete outreach to numerous community-based organizations in order to bring
historically underrepresented voices into discussions about housing needs and supply.
The key deliverables will be a concise summary of engagement activities and key outcomes, feasibility analysis
findings, and recommended regulatory updates.
TAS
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ILI TASK IINITIATIION AND MANAGEMENT
Coordinate with the City's project team (PT) at a 60 -minute virtual kick-off meeting to Ilaunch the project and
this task. The PT will include project manager and, if desired, other staff responsible for coordinating the
overall project effort, making decisions on behalf of the City, and providing input on plan strategy and
direction. Clarify project needs and goals, review the project work plan and schedule, schedule bi-weekly
check-in briefings, identify key project participants, and discuss the draft public engagement plan. Bi -weekly
check-in briefings may include additional City staff or subject -matter experts as needed.
L2 DEVELOP THE PUBLIC ENGAGEMENT PLAN
Coordinate with the City to draft a public engagement plan which outlines engagement with community-
based organizations (CB0s) and the public to support this project and potentially the forthcoming
Comprehensive IPlan update. The plan will also include communication strategies and include roles and
responsibilities for the City and consultant team. Update to respond to City feedback.
L3 CONVENE A CBO—BASED ENGAGEMENT TASK FORCE
Work with the City, IPSRC, and other networks to identify, recruit, and stand up a funded engagement task
force of CBO representatives. This task includes up to three one-hour meetings to coordinate community
engagement strategies throughout the project.
L4 BUILD THE PROJECTS ONLINE ENGAGEMENT CENTER
Develop an online website to serve as a central information hub for the project and for potential future use in
the comprehensive planning update.
TUKWILA MIDDLE HOUSING
January 17,2023
L5 EXECUTE ENGAGEMENT STRATEGIES
In partnership with the City, task force members, and other CBOs, plan, execute, and summarize feedback
from in-person or virtual activities identified in the engagement plan. Activities could include interviews or
discussion groups, pop-up events, or piggybacking on an existing community event. Engagement findings
will be summarized in presentation and updated to incorporate City feedback.
1M r 'T III IN CP 0
• Kick-off meeting (virtual)
• Bi -weekly coordination calls (up to 12)
• Engagement Task Force meetings (up to 3)
• Public outreach activities as outlined in the public engagement plan
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• Draft and final engagement plan
• Draft and final project website engagement hub
• Draft and final engagement findings summary 1:)resentation
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• The engagement plan will be delivered in short memo or presentation format, whatever functions best to
efficiently organize and convey engagement responsibilities, desired tactics, and target timelines. Revisions to
the draft engagement plan will be Ilimited to one round.
• MAKERS will provide materials to support the City's messaging and engagement efforts. These materials will
be excerpted from items produced in support of other scoped tasks; no additional materials will be developed
to support City -led messaging and engagement.
• The initial draft website will be reviewed by the City at a Ibi-weekly coordination meeting and updated one time
prior to Ilaunch. After Ilaunch, up to two updates to the website during the project are included.
• The website contents, features, and complexity will be appropriately scaled to the available budget and level of
effort for this task. Once this project concludes, website responsibilities (hosting, maintaining, monitoring,
etc.) will transfer to the City or other designee.
• Engagement strategies will be achievable within the project timeline and scaled to align with the proposed
level of effort and available budget for subtask 1.5.
• Engagement findings will be delivered in a summary presentation.
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2.1 TASK IINIITIIATIION AND MANAGEMENT
Coordinate with the City's project team (PT) at a bi-weekly progress meeting to Ilaunch this task. Clarify the
consultant role in supporting this task, given evolving Commerce guidance and support. Determine the
consultant work plan milestones and schedule and identify deliverables reasonable for the timeline and level
of effort available. Draft Task 2 consultant responsibilities and update to incorporate City feedback.
2.2 REVIEW POLICIES, REGULATIIONS, AND DEMOGRAPHICS WITH AN EQUITY LENS
Support an equity review of current policies and regulations as specified in the Task 2 consultant
responsibilities summary.
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2.3 EVALUATE DISPLACEMENT RISK
Support the review of existing zoning and demographics and the evaluation of displacement risk relative to
income and racial, ethnic, and religious communities, as specified in the Task 2 consultant responsibilities
summary.
2.4 PREPARE GRAPHICS, GIS ANALYSIS, AND MAPPING
Develop maps and graphics requested by the City to support this project, up to the level of effort for this
subtask, as specified in the Task 2 consultant responsibilities summary.
2.5 SUGGEST ANTI -DISPLACEMENT STRATEGIES AND ACTION STEPS
Support development of anti -displacement strategies and action next steps for the City to consider, as
specified in the Task 2 consultant responsibilities summary. Zoning code amendment suggestions are
included in Task 3.
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• Coordination meetings with the PT and Commerce technical staff (up to 2)
• Bi -weekly coordination meetings with the City included in Task 1
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• Draft and final Task 2 consultant responsibilities
• Maps, graphics, and analysis support, as specified in the Task 2 consultant responsibilities
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• Task 2 consultant responsibilities Mill be delivered in short memo or presentation format, whatever functions
best to efficiently organize and convey the information. Revisions will be Ilimited to one round.
• Consultant support will be appropriately scaled to align with the proposed Ilevell of effort and available budget
for this task.
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3.1 TASK COORDIINATON AND MANAGIEMENT
Coordinate with the PT at a hi -weekly progress meeting to Ilaunch this task and confirm the work pian, key
milestones, information needed, and responsibilities.
3.2 REVIEW THE EXISTING FRAMEWORK
Review relevant city -provided data and studies, including the Housing Action IPlan to bring together a Ilist of
conditions and incentives that deter development and impact affordability of middle housing.
3.3 MAP POTENTIAL AREAS OF FOCUS
Review information provided by the City and Commerce - such as the Buildable Lands Report - to
conceptually map areas with potential for middle housing or higher intensity uses. Identify Ilocations where
reinvestment or new development is likely to occur, either at the district scale or parcel level by evaluating
redevelopment candidacy using readily available information. Consider a variety of factors to determine
when and where redevelopment for certain unit types might be expected to occur, including review of vacant
lots, population growth, age of structure, improvement -to -land value ratio, zoned capacity utillization, and
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prototype residual land value. Generate a redevelopment candidate parcel map for internal use to support
this effort. Review in albi-weekly coordination meeting.
3.4 ASSESS CURRENT AND POTENTIAL FUTURE DEVELOPMENT FEASIBILITY
Update prior feasibility analysis (from the HAP) to identify barriers to desired development within areas of
focus identified above:
• Interview up to five housing industry experts to confirm challenges, opportunities, and costs to develop
middle housing in Tukwila.
• Determine typical lot size cohorts by zoning category where relevant in the study area to aid decisions for
base zone standards update.
• Update existing or develop newllow-density residential zone prototypes to explore a range of options.
• Build financial models that fit a standard lot type and prototype(s) in the study area
• Test sensitivity of existing policies, quantifying policy changes on desired and/or newly allowable building
types. Quantify the weight of an individual policy change, then all policy changes cumulatively.
• Summarize findings and review with City at albi-weekly progress meeting.
3.5 DRAFT RECOMMENDED ACTIONS
Draft recommended policies, regulatory or process adjustments, and other actions for City consideration in a
presentation and summary report.
3.6 BRIEF THE PLAININING COMMISSION
Conduct a run-through of the draft recommendations briefing with the PT via videoconference. Update the
briefing per PT comments and present to the planning commission. One round of updates to the briefing
after the run-through is assumed.
37 FINALIZE REPORT AND BRIEFING
Update recommendations based on planning commission feedback and review prefinall presentation with
the PT. Incorporate feedback and present revised recommendations to the planning commission. Finalize all
deliverables and close out the project.
IMIE rno IINGS
• Interviews withllocall real estate experts (up to 5, virtual)
• Planning commission meetings (up to 2, in-person or virtual)
• Bi -weekly coordination meetings with the City included in Task 1
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• Draft and final summary of findings and recommendations briefing
• Draft and final report
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• Up to five housing industry experts will be interviewed.
▪ Up to 5 prototypes will be developed and modeled.
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• This six-month project schedule is based on City requirements, efficient scheduling, and the data provision and
review time assumptions specified in this scope of work. Longer review periods and meeting scheduling delays
may impact the project schedule.
• The City will provide necessary background information, including existing policies and regulations. To keep the
project on schedule, the City will endeavor to provide information requested within one week from the date of
request. The consultant team will work with the City to mitigate schedule impacts where information requests
take Ilonger to fulfill.
• The City shall keep the consultants apprised of parallel planning efforts or Commerce guidance of consequence
to this project. Any new information arising over the course of the project shall be provided to MAKERS as soon
as feasible. If this new information impacts the content of a substantially developed work product, MAKERS will
endeavor to incorporate such new information into the final work product, if possible, given available time and
budget.
• MAKERS will provide draft copies of presentation materials for advance review by the PT and revise materials
based on PT comments. No more than two versions (draft and final) of any deliverable will be provided.
• City reviews of minor deliverables (presentations and memos) are assumed to occur within one week, with an
additional week allocated for consultant revisions in response to city comments. City review of the draft report
is assumed to occur within two weeks, with two weeks allocated for consultant revisions.
• No in-person meetings or expenses are included for Neighborhood Workshop.
• Miscellaneous expenses will be covered within contract resources.
• The City and consultant will coordinate on the selection of a virtual engagement hub.
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EXHIBIT B
TUKWILA MIDDLE HOUSINIG FEE PROPOSAL
January 11,2023
io
1 Public Engagement
2 Racial Equity Report & Housing Policy Review
3 Middle Housing Staff Report and Zoning Code Amendments
I oil
35,000
$ 10,.000
$ 32,.600 .$ 22,400 .$
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35,000
10,000
55,000
35%
10%
5.5%
TOTAL $ 77,600 $ 22,400 $ 100,000 100%