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Home My WebLink AboutTIS 2023-03-06 COMPLETE AGENDA PACKET City of Tukwila Distribution: City Attorney (email) K. Kruller Clerk File Copy C. Hougardy Transportation and T. Sharp Place pkt pdf on SharePoint: H. Ponnekanti Z Trans & Infra Agendas Infrastructure Services S. Kim (email) ȍ Ɏ email cover to: F. Ayala G. Lerner (email) Committee A. Le, A. Youn, B. Saxton, S. Norris, L. Humphrey Tosh Sharp, Chair Mohamed Abdi Kate Kruller AGENDA M,M6,2023 5:30 ONDAY ARCH PM HMOV YBRID EETING NSITE AND IRTUAL DCR,6300B,2 ND UWAMISH ONFERENCE OOM UILDING FLR Click here to join the meeting MS Teams: Virtual Meeting - Members of the public may listen by dialing 1-253-292-9750 and entering conference ID 439818817# Ɏ Item Recommended Action Page 1. PRESENTATIONS 2. BUSINESS AGENDA a) Test-to-Fit Update (B. Miles) a) Discussion only Pg. 1 b) Public Works Shops Maintenance & Engineering b) Forward to the 03/20/23 Regular Pg. 23 Building (PW-MEB) Proj. Amendment No.1 (B. Miles) Consent Agenda c) 2023 Annual Overlay Program, Engineering Services c) Forward to the 03/20/23 Regular Pg. 29 Contract Amendment No.1 (J. Hartley) Consent Agenda d) 2021 Annual Small Drainage Program d) Forward to the 03/20/23 Regular Pg. 37 Project Completion & Acceptance (S. Edquid) Consent Agenda e) Surface Water Fund Chinook Wind Extension e) Committee approval Pg. 41 OSRC Grant Application (B. Robinson) f) Transportation Element Comprehensive Plan Safe f) Forward to the 03/20/23 Regular Pg. 43 Streets & Roads for All Grant Award (B. Robinson) Consent Agenda g) Allentown Truck Reroute EIS g) Discussion only Pg. 45 Outreach Update (M. Hafs) 3. MISCELLANEOUS Next Scheduled Meeting: March 20, 2023 UVLXJMB!QVCMJD!XPSLT! 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Tfqufncfs QspdfttQspdftt 3133 22 S 112 STS 112 ST UNCOVERED YARD STAFF & VISITOR POLICE IMPOUND STAFF PARKING STORAGE PARKING POLICE IMPOUND FLEET PARKING (E)(E) FLEET AND FACILITIESFLEET AND FACILITIES INTERIOR DECANT BUILDING SNOW PLOWS BUILDING FLEET VISITOR PARKING SPOILS PARKING INTERIOR FLEET PARKING SALT DECANT STAFF SALT TRUCK TRUCK SAND PARKING WASH WASH TOOLS/EQUIP/PARTS (REMOVED FROM M&E) GRAVEL LOADING POLICE EVIDENCE EXTERIOR COVERED STORAGE FLEET MAINTENANCE AND PARKING ENGINEERING BUILDING VISITOR 3-STORY PARKING 35,000 SF S 112 STS 112 ST STAFF & VISITOR STAFF PARKING FLEET PARKING (E) (E) FLEET AND FACILITIES FLEET AND FACILITIES INTERIORINTERIOR BUILDING BUILDING VISITOR FLEETFLEET PARKING PARKINGPARKING M&E BUILDING 3-STORY 35,000 SF VISITOR PARKING STAFF PARKING 23 24 25 Fybnqmf! !!! !!!!!!Tdifnf!B!!!Tdifnf!C Dsjufsjb!2!!!!!3!!!!4 Dsjufsjb!3!!!!!4!!!!3 Jojujbm!Tdpsft!!!!6!!!!6!!Ujf Dsjufsjb!2!)y!2/1*!!3!y!2/1!!>!3!!4!y!2/1!>!!4 Dsjufsjb!3!)y!1/6*!!4!y!1/6!!>!2/6!!3!y!1/6!>!!2 Xfjhiufe!Tdpsf!!!!!4/6!!!!!5 26 27 S 112 ST STAFF PARKING POLICE IMPOUND (E) FLEET AND FACILITIES INTERIOR BUILDING FLEET VISITOR PARKING PARKING SALT SALT TRUCK SAND WASH GRAVEL POLICE EVIDENCE MAINTENANCE AND ENGINEERING BUILDING 35,000 SF 28 KBOKBOKBO 313431353136 QSF!.!EFTJHO TDIFNBUJD! 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Nbtufs!Qmbo!Dpodfquvbm!Qspkfdu!Dptu!!!!!!!!! 2: Tukwila Public Works Operations Campus, Phase 2 MARCH 6, 2023 TRANSPORTATION AND INFRASTRUCTURE SERVICES Next Steps March 13, Committee of the Whole: Briefing to Full Committee TBD, TIS: Contract for Design TBD, COW: Contract for Design TBD, Regular Council: Authorize Design Contract TBD, City Council: Schematic Design Check In, Updated Costs November 1, 2023, City Takes ownership of east parcel. TBD, City Council: Design Development, Updated Costs March 2025, City Council: Design Development, Construction Documents, Final Cost Estimates, Go to Bid. INFORMATIONAL MEMORANDUM Transportation and Infrastructure Committee TO: Brandon Miles, Property Management Lead FROM: Mayor Ekberg CC: February 28, 2023 DATE: Public WorksShops Maintenance & EngineeringBuilding(PW-MEB)Project SUBJECT: Project No.:92230601 Project Management Shiels Obletz Johnsen, IncAmendment No 1 ISSUE Execute Amendment No 1 to contract22-119with Shiels Obletz Johnsen, Inc(SOJ)to provide continuedproject management servicesfor Public Works Maintenance & EngineeringBuilding Project during thearchitect and engineering firmand .The original contract had estimated completion of this phase of work at the end of December, 2022and it is now expected to be extended into April, 2023. BACKGROUND The City will receive full ownership of the Eastern Parcel on November 1, 2023. It is recommended to begin preparing now for the construction of the structures on this site and especially those structures that will be located within the shoreline jurisdiction buffer areas thereby securing the full potential for buildable areas. As project design, permitting and bidding process can take up to two years on a substantial development of a new building, it is recommended that the Public Works Utilities and Street Administration building (which is planned in the protected area) design process begin as soon as possible. The City is still considering the full project cost and a financing strategy for the project. A key decision point is the total design cost for the project. Staff would like to have SOJ procure cost for consultants in order to get an updated design cost for the next phase, should the City DISCUSSION SOJ has provided a proposal tomanage andoversee theremainder of phaseforthe PW-MEB project. Note, approving this amendment will not obligate the City to move forward with design or construction. FISCAL IMPACT The expenditures associated with these tasks are anticipated and are included in the council approved project budget. SOJ has provided a proposed amount of $39,660to perform the services in their contractamendmentscope of work.Their total not to exceedcontract amount will now be $78,238. SOJ Contract #22-120 Original Amount$38,578.00 Amendment No 1$39,660.00 New Contract Total$78,238.00 The table below shows the total Test-to-Fit costs. The proposed amendment cost will be coming from the Contingency (Highlighted in the table below), and therefore we are still included in the 23 City Council approved budget of $350,000. INFORMATIONAL MEMO Page 2 Full Test-to-Fit AnalysisCosts Contract TitleFirmCost Test-to-fit DesignMiller Hayashi$188,727.00 Miller Hayashi (Amendment $14,610 #1) Geotech ExplorationLangan$36,600.00 SurveyingDavid Evans & Associates$25,000.00 Project ManagementShiels Obletz Johnsen$38,578.00 Shiels ObletzJohnsen $39,660.00 (Amendment #1) Total:$343,175.00 Management Reserve/ContingencyAs of February 27, 2023$46,485.00 Remaining Contingency After Remaining Management $6,825.00 AmendmentReserve Contingency After SOJ Amendment, RECOMMENDATION Approvethe project managementcontractamendmentforShiels Obletz Johnsen to oversee the remainder of the Test-to-Fit Analysis the Tukwila M&E Building Project.SOJ will also be able to assist the City in examining possible phasing to spread out project costs over a longer period. The proposed amendment would be placed on the March 20 consent agenda. Alternatives The Council could authorize only the work of SOJto get the City through the remaining test to fit analysis and defer obtaining consultant estimates until after the City Council makes a decision on the construction of the Public Works Campus, Phase 2.This would be approximately $33,90.The project teamis trying to hit a specific construction window, with work commencing on the site on May 1, 2025.If we delay getting estimates for the construction window.Staff is estimating that for every one month delay it could increase the project cost by $320,000 per month in cost escalation. ATTACHMENTS: Proposed Shiels Obletz JohnsenContractAmendment No. 1 and Proposal. https://tukwilawa.sharepoint.com/sites/publicworks/engineering/PW Drop Box/01 TIC Agenda/2023 Agenda Items/TIC 03-06-23/2. Public Works Campus, 24 Contract Amendment for SOJ/SOJ Amendment/2023-02-27 - TPW Memo - SOJ PM Maintenance Amendment.docx Agreement Number: 22-120(a) City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 CONTRACT FOR SERVICES Amendment No. 1 Between the City of Tukwila and Shiels Obletz Johnsen, Inc. That portion of Contract No. 22-120 between the City of Tukwila and Shiels Obletz Johnsen, Inc. is hereby amended as follows: Section 1 Project Designation: The Consultant is retained by the City to perform Project Management services in connection with the project titled Tukwila Public Works Shops Maintenance & Engineering Building Project. Section 2 Scope of Services: The Consultant agrees to perform the services, identified on Exhibit “A” attached hereto, including the provision of all labor, materials, equipment and supplies. Section 4 Payment: The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: Payment for the work provided by the Consultant shall be made as provided on Exhibit "A" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $78,238.00 (including estimated expenses) without express written modification of the Agreement signed by the City. The total amount for this amendment is $39,660. All other provisions of the contract shall remain in full force and effect. Dated this ________ day of ___________________________, 2023. CITY OF TUKWILA CONTRACTOR _ Allan Ekberg, MayorBrad Tong, President ATTEST/AUTHENTICATED APPROVED AS TO FORM Christy O’Flaherty, MMC, City ClerkOffice of the City Attorney Page 1 of 1 CA Revised December 2016 25 ¸ ¸ ¸ ¸ ¸ 26 INFORMATIONAL MEMORANDUM Transportation & Infrastructure Services Committee TO: Hari Ponnekanti, Public Works Director/City Engineer FROM: Josh Hartley, Public Works Deputy Director Transportation BY: Mayor Allan Ekberg CC: March 3, 2023 DATE: 2023 Annual Overlay Program -Engineering Services Contract SUBJECT: Project No.92210301 Contract No. 23-012, Amendment No. 1 ISSUE Execute Amendment No. 1 to Contract No. 23-012, with KPG Psomas, Inc. (KPG), to include the 119 St. Pedestrian th Crossing design and construction management services into the 2023 Annual Overlay Program contract. BACKGROUND Every year, Public Works (PW) issues a construction project to grind and overlay several blocks of roadways in the City of Tukwila. The annual overlay program is intended to preserve and maintain the street structure in a safe and useable state by resurfacing before failure, which also minimizes costs. Before work can commence, an engineer of record is required to prepare, design, and manage construction of the project. KPG provides a unique blend of benefits which cannot be matched at this time by any other firm. KPG has also performed very well in providing construction management services. DISCUSSION As part of the program described above, PW has a grant that funds the design and construction of a raised crosswalk located on 42. Ave. S and S. 119 St. that will provide a safer, more accessible pedestrian crossing. PW included ndth this design into the overlay program to ensure that it is constructed timely. As a standalone project, the 119 th pedestrian crosswalk could result on little to zero construction bids. By including it in the overlay program, the scope of work is bundled with other work and becomes more attractive to prospective bidders. KPG has provided an amendment, scope of work, and fee estimate to complete the design of the S. 119 crosswalk and advertise for th construction bids. FINANCIAL IMPACT KPG Contract Fund Source Budget Original Contract (Overlay) $149,824.00 Overlay CIP $150,000.00 Amendment 1 (119 Crosswalk) $52,254.00 TIB Grant 175,000.00 th Total Contract Amount: $202,078.00 $325,000.00 RECOMMENDATION Approve Amendment No. 1 to Contract No. 23-012 for KPG on the 2023 Annual Overlay Program and consider this item on the Consent Agenda at the March 13, 2023, Council Meeting. ATTACHMENTS: S. 119 Pedestrian Crossing CIP Page th KPG 2023 Overlay Consultant Contract - Amendment 1 Proposal 29 2 30 City of Tukwila Agreement Number: 6200 Southcenter Boulevard, Tukwila WA 98188 CONTRACT FOR SERVICES Amendment #_1__ Between the City of Tukwila and _KPG Psomas Inc._________ That portion of Contract No. ______________ between the City of Tukwila and ____ _KPGPsomas Inc.__________isherebyamended as follows: Section 2, Scope of Services,shall beamended with thefollowing: The Consultant agrees to provide the services in accordance with the scope ofwork included in theattached Exhibit A Section4, Payment,shall be amendedas follows: An estimated budget for work provided byConsultant is includedasExhibitB, provided that the totalamountof payment to the consultantunder this agreement shallnot $20,.00 exceed(OrigPSA$149,824.00+thisAmend 1for$5,.00)without expresswritten modification of theAgreement signed bytheCity. All other provisions of the contract shall remain in full force and effect. Dated this ________ day of ___________________________, 20________________. CITY OF TUKWILACONTRACTOR OfmtpoEbwjt-WjdfQsftjefou Allan Ekberg, MayorPrinted Name:______________________ ATTEST/AUTHENTICATEDAPPROVED AS TO FORM Christy O’Flaherty,MMC,City ClerkOffice of the City Attorney Page 1 of1 CA Reviewed May 2020 31 EXHIBIT A City of Tukwila 2023 Overlay Program Scope of Work th Amendment#1– S 119St Pedestrian Crossing February2023 The Consultant shall prepare final Plans, Specifications and Estimates for the S 119 th St Pedestrian thnd Crossing at the S 119 Pedestrian Bridge and 42 Ave S located in the Allentown Neighborhood. The Plans willnotbe incorporated into the 2023 Overlay Program construction documents. This contract assumes that the design and construction are being implemented with monies received from the Transportation Improvement Board (TIB), WSDOT Pedestrian and Bicycle grant, and City funds as needed. All project provisions from the Original Scope of work shall apply. The below assumptions, deliverables, and scope shall supplement the original scope and apply to the S 119 th St Location: Deliverables 30% review submittal with Plans and Estimate (electronic copies) 90% review submittal with Plans, Specifications, and Estimate (electronic copies) Routing of Plans to utilities for review and comment Bid Documents and Engineer’s Estimate. WSDOT Coordination and Documentation SEPA Permit DAHP Consultation Shoreline Permit th Assumptions for the S 119St Pedestrian Crossing This will be a stand aloneconstruction project and contract documents will be developed in a manner to solicit bids. This contract will utilize WSDOT Pedestrian / Bicycle Program Funds City will facilitate all coordination with granting agency. Full topographic survey will be completed by the consultant for the project location. Rapid Rectangular Flashing Beacons (RRFBs) will be of the solar power system type. City will provide and communicate updates to affected residents at this location. The consultant shall budget for attendance of up to two Allentown Meetings at the Tukwila Community Center. The site location will be separate bidding schedule for construction (Schedule B). City of Tukwila KPG Psomas Inc 2023 Overlay Program Supp #1 Page 1 of 3 February 2023 32 Only surface utilities requiring adjustment to grade will be shown. Drainage Modifications may be required Lane widths and channelization types shall be replaced in kind unless otherwise decided upon in collaboration with the City. Driveways that are disturbed will be restored with like pavement. It is assumed there will be approximately eight (8) plan sheets at 1”=20’ scale full size (22” X 34”), 1”=40’ at reduced scale (11” X 17”). Drainage & Water Quality Reports will not be required. SEPA documentation will be filled out by the consultant and submitted and administered by the City . No additional environmental permitting will be required by the consultant. Shoreline permit will be filled outby the consultant and submitted andadministered by the City. DAHP EZ-01 form will be filled out and submitted by the Consultant on behalf of the City. Geotechnical exploration and/or investigation will not be required. Maximum Extent Feasible Documentation is not included in this scope of work Consultant shall not be responsible for printing and supplying City or Contractor with hard copies of plans and specifications at interim submittals or contract award. SCOPE OF WORK TASK 1 –Project Management 1.1The Consultant shall provide continuous project management and administration for the duration of the Project. (Estimate 6 months). Hold project coordination meetings with the City to update progress and review submittals. Assume (6) meetings. The Consultant shall provide monthly status reports and billings. The Consultant shall provide independent QA/QC reviews by senior in-house staff of all deliverables prior to submittal to the City. TASK 2 –Survey and Base mapping 2.1 Provide ground based topographic surveys to generate basemaps at a 1”= 20’ scale and digital terrain model (DTM) in AutoCAD format of the project limits described above. Field survey shall pick up curbs, edges of gutter pan, drainage/sanitary sewer structures to include pipe diameters, grate and invert elevations, the next connecting drainage/sanitary sewer structure situated beyond the above- described mapping areas, water appurtenances to include valves, meters and hydrants, fences, utility surface features, field markings of existing utilities identified previous to the survey by a sub-contracted locate company, buildings/structure faces, building awnings, traffic and business signs, striping and trees. One-foot contours will be generated from the DTM. Vertical datum is assumed to be NAVD 88. TASK 3 – Design 3.1The Consultant shall prepare 30% Plansand Estimate for the S 119 th St Pedestrian crossing. City of Tukwila KPG Psomas Inc 2023 Overlay Program Supp #1 Page 2 of 3 February 2023 33 3.2 The Consultant shall prepare 90%, and Final Plans . The anticipated plan sheets include: Cover(1 sheet) Survey Control(1 sheet) Site Preparation Plan(1 sheet) Proposed Improvement Plan(1 sheet) Raised Crosswalk Detail Plan(1 sheet) RRFB Details(1 sheet) Traffic Control Plans(2 sheets) TOTAL: (8 sheets) 3.3The Consultant shall calculate quantities and prepare Engineers Estimate of Probable Construction Cost for in preparation for the bid documents and bid proposal. 3.4The Consultant shall prepare the Contract Specification per 2023WSDOT Standard Specifications for the 90% Review Submittal and the Bid Documents. 3.5The consultant shall attend up to one community meetings at the TCC to provide project update th on the S 119St Pedestrian Crossing TASK 4 – WSDOT and Permitting Coordination 4.1 The Consultant shall coordinate design approval and construction documents with the funding agencies for grant funding compliance. 4.2 The Consultant shall assist the City in preparation of the following permits: SEPA Shoreline Management DAHP EZ-01 Form Deliverables 30% Plans 30% Cost Estimate 90% & Final Plans 90% & Final Cost Estimate 90% & Final Contract documents including sitespecific Special Provisions WSDOT Coordination Permitting City of Tukwila KPG Psomas Inc 2023 Overlay Program Supp #1 Page 3 of 3 February 2023 34 EXHIBIT B PRIME CONSULTANT COST COMPUTATIONS Client: City of Tukwila Project: 2023 Overlay Program Amendment #1 DATE: 2/3/2023 Labor Hour Estimate Engineer IIEngineer I Principal EngineerEngineer Project Project Survey Design Manager Senior Task Task Description No. 285215175149133251 Task 1 Project Management 1.1Project Management420 Task Total 4020000 Task 2 Survey and Basemapping 2.1Field Sruvey and Prepare Basemap2 Task Total 000002 Task 3 Final Design 3.1Prepare 30% Plans 1641616 3.2Prepare 90% Plans882016 3.3Preapre 30%, 90%, Final Cost Estimates12122012 3.4Prepare 90% & Final Contract Documents21224 3.5Community Meeting Preparation and Attendance24 Task Total 4485256440 Task 4 WSDOT & Permitting Coordination 4.1WSDOT and TIB Coordination 4168 4.2Permitting4816 Task Total 80242400 Total Labor Hours and Fee 16489680442 INFORMATIONAL MEMORANDUM Transportation and InfrastructureServices Committee TO: Hari Ponnekanti, Public Works Director FROM: Sherry Edquid, Project Manager BY: Mayor Ekberg CC: March 3, 2023 DATE: Surface Water Fund -2021Annual Small Drainage Program SUBJECT: Project No. 92141201,Contract No. 21-138 Project Completion and Acceptance ISSUE Accept construction contract as complete and authorize release of retainage. BACKGROUND The Small Drainage Program constructs drainage projects throughout the City that are too large for city staff to complete,but are smaller than a typical capital improvement project. The 2021Annual Small Drainage Program provided drainage improvements attheseseven locations: thth 1)S. 124St5) S 166Ln ndth 2)42Ave S6)48& 49 Ave S th 3)Thorndyke7)57Ave S 4)Klickitat Dr DISCUSSION The Notice to Proceed for Contract Number 21-138with Titan Earthwork, LLCwas issued on September 13, 2021and construction was physically completed on January 22, 2022.COVID-19 related issuesdelayed final payment and subsequently closeout of this contract. FINANCIAL IMPACT The2021constructionbudget approved by Council was $801,047.50,includinga 10% contingency. Total project expenses were $764,469.10, which is $36,578.40under budget. Aretainage bond was held for this project. Expenses Construction Contract Amount $728,225.00 Contingency (10%) 72,822.50 Overage/(Underage) (36,578.40) Total Expenses $764,469.10 RECOMMENDATION Council is being asked to formally accept the 2021Annual Small Drainage Program with Titan Earthwork, LLC. in the amount of $764,469.10as complete and authorize the release of retainage bond subject to standard claim and lien release procedures, and to consider this item on the Consent Agenda at the March 20, 2023Regular Council Meeting. Attachments:2021 Small Drainage CIP Noticeof Completion, Contract #21-138 37 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2021to2026 9xx41201 PROJECT:Annual Small Drainage Program Project No. 81241207 Select, design, and construct small drainage projects throughout the City. DESCRIPTION: Provide drainage corrections for existing/ongoing drainage problems throughout the City, including culvert JUSTIFICATION: replacements, drain extensions, and pavement upgrades. Projects for this annual program are taken from Small Drainage Project List. STATUS: Reduces maintenance. MAINT. IMPACT: Ongoing project, only one year shown in first column. Construction expenses may occur over two calendar COMMENT: years. FINANCIALThroughEstimated (in $000's) 20192020202120222023202420252026BEYONDTOTAL EXPENSES Design749210010010010011011080866 Const. Mgmt.406810010010010011011080808 Construction1085157007007007007507505135,436 TOTAL EXPENSES2226759009009009009709706737,110 FUND SOURCES Awarded Grant0 Proposed Grant6565 Mitigation Actual0 Mitigation Expected0 Utility Revenue1576759009009009009709706737,045 TOTAL SOURCES2226759009009009009709706737,110 38 78 2021 - 2026 Capital Improvement Program Department Use Only NOTICE OF COMPLETION OF Assigned to:Date Assigned: PUBLIC WORKS CONTRACT Date 12/22/2022 Form Version Original Revision Reason Awarding Agency InformationPrime Contractor Information Name TUKWILA, CITY OF UBI 179000208 Name TITAN EARTHWORK LLC UBI 602605763 Address 6300 S CENTER BLVD #101 TUKWILA,WA-98188 Address 1585 Valentine Ave SE Pacific,WA-98047 Email Address sherry.edquid@tukwilawa.gov Email Address nick.seeley@titanearth.com Contact Name SHERRY Phone 206-431-1065 Contact Name TITAN Phone 253-255-4308 EDQUIDx_____EARTHWORK LLC Project Information Project Name 2021 Small Drainage Program Contract # 92041201 Affidavit ID 1108644 Jobsite Address 9 locations throughout the City of Tukwila Date Awarded Date Work Commenced Date Work Completed Date Work Accepted 08/16/202109/11/202105/18/202205/18/2022 Federally Funded Transportation Project If yes, attach Contract Bond Statement. Bond Waived? Retainage Waived?Subcontractors Used? If yes, complete Addendum A. Detailed Description of Work Completed Drainage improvements at up to nine (9) locations, all within the City of Tukwila. Specific tasks may include storm conveyance installation, installation of HDPE pipe on slope, CIPP storm pipe lining, removing and protecting trees, utility adjustments, property restoration and other work in accordance with the plans, provisions and specifications. DOR Tax Information *Right-click on the total field and select Update Field to auto-calculate. Contract Amount$728,225.00Liquidated Damages$ 0.00 Additions (+)$36,244.10Amount Disbursed$764,469.10 Reductions (-)$ 0.00Amount Retained$ 0.00 Sub-Total*$764,469.10 Other$ 0.00 Sales Tax Amount$ 0.00Sales Tax Rate 0.00% If multiple rates, attach a list. TOTAL*$764,469.10TOTAL*$764,469.10 These two totals must be equal. Apprentice Utilization Information Was Apprentice Utilization Required? Engineer’s Estimate $ 0.00 If yes, complete this entire section. Was a Good Faith Effort approved? Utilization % 9.77% Comments The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM THE RETAINED FUNDS until receipt of all release certificates and affidavits. Submitting Form: Submit the completed form by email to all three agencies below. Employment Security Department Registration, Inquiry, Standards & Coordination Unit Contract Release (360) 890-3499 (855) 545-8163, option # 4 39 publicworks@esd.wa.gov ContractRelease@LNI.WA.GOV Addendum A: Please List all Subcontractors and Sub-tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed. Subcontractor’s Name:UBI Number: (Required)Affidavit ID* BARRETTS TRUCKING 604030289 1092223 BECKER BLACKTOP LLC 603135627 1082240 BEN'S DOZER SERVICES INC 601432463 1091457 CALIBER CONCRETE CONST INC 601156625 1101461 DARAMOLA INC 604285334 1101179 ESM CONSULTING ENGINEERS 601799377 1091393 INSITUFORM TECHNOLOGIES LLC 601880220 1104639 MILES SAND & GRAVEL COMPANY 171004760 1096615 OLSON BROTHERS PRO-VAC LLC 602170975 1091991 OLSON BROTHERS PRO-VAC LLC 602170975 1093590 VENTILATION POWER CLEANING 578089188 1093013 INC 40 INFORMATIONAL MEMORANDUM TO:Transportation and InfrastructureServices Committee FROM:Hari Ponnekanti,Public Works Director/ City Engineer BY:Brittany Robinson, Public Works Grant Analyst CC:Mayor Ekberg DATE:March 3, 2023 Surface Water Fund Chinook Wind Extension SUBJECT: roject No. 92341202 P King County Open Spaces River Corridors Grant Application ISSUE Approve aKing County Open Spaces River Corridors(OSRC)grant application forthe Chinook Wind Extension Project. BACKGROUND Following the Public Works Facility Preferred Master Plan (2019) and the Duwamish Gardens Opportunities for Expansion Concept Plan (2013),this project will develop connecting shoreline habitat and the 'missing trail link' between Duwamish Gardens and Chinook Wind within recently acquiredCity property. DISCUSSION On January 31, 2023,KingCounty opened their call for OSRC projects.The OSRC program goal is to deliver projects that help restore the natural functions of rivers and the benefits they provide to our environment and communities.The grant deadline is March 15, 2023. FISCAL IMPACT TheCity plans to request $280,000 from the King County OSRCfor the design on the Chinook Wind Extension Project. The grant application requires a 20% local city matchof $70,000.The project CIP budget, which comes from the utility fund,is sufficient to cover the cost of the match. Grant Award Fund Source 2023 Budget OSRC Grant $280,000 ProjectCIP $150,000 Required Match 70,000 Total $ 350,000 RECOMMENDATION Committee is being asked to approve aKing CountyOSRCgrant applicationin the amount of $280,000 for the Chinook Wind ExtensionProject. Attachment:2023CIP Page87 41 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023to2028 PROJECT:Chinook Wind Extension Project No.92341202 Following the Public Works Facility Preferred Master Plan (2019) and the Duwamish Gardens Opportunities for DESCRIPTION:Expansion Concept Plan (2013), this project will develp connecting shoreline habitat and the 'missing trail link' between Duwamish Gardens and Chinook Wind within recently aquired City property. This is a Tier 1 project in the WRIA 9 Salmon Recovery Plan, fulfilling a core recovery strategy of restoring, protecting and enhancing estuary habitat in the Duwamish River. The trail connection has been discussed in the JUSTIFICATION: community for many years and is anticipated to be part of larger, popular shorline trail. City takes ownership of the site in 2023. STATUS: Passive park elements and restoration plantings will require additional maintenance. MAINT. IMPACT: Grant funding is anticipated to support this project. COMMENT: FINANCIALThroughEstimated (in $000's)20212022202320242025202620272028BEYONDTOTAL EXPENSES Design15015050350 Land (R/W)0 Monitoring0 Const. Mgmt.160160 Construction0900900 TOTAL EXPENSES00150150501,0600001,410 FUND SOURCES Awarded Grant0 Proposed Grant150500650 Mitigation Actual0 Mitigation Expected0 Utility Revenue00150050560000760 TOTAL SOURCES00150150501,0600001,410 42 2023 - 2028 Capital Improvement Program INFORMATIONAL MEMORANDUM Transportation and Infrastructure Services Committee TO: Hari Ponnekanti, Public Works Director/ City Engineer FROM: Brittany Robinson, Grant Analyst BY: MayorAllanEkberg CC: March 3, 2023 DATE: Transportation Element ComprehensivePlan SUBJECT: Project No. 82010405 Safe Streets & Roads for All Program Grant Application ISSUE Accept a Safe Streets & Roads for All (SS4A) program grant award for $200,000 to develop a Road Safety Plan as part of the Transportation Element of the Comprehensive Plan. BACKGROUND On May 2, 2022, Council approved a contract with Fehr & Peers to update Transportation Element of the Comprehensive Plan. Included in the scope of work is the development of a Road Safety Plan, which is necessary for Tukwila to adopt to remain competitive for future grants, as well as reduce accidents. On August 1, 2022, Council authorized staff to submit an application to the SS4A program to fund the development of a city-wide Road Safety Plan. The SS4A program funds projects that significantly reduce or eliminate roadway fatalities and serious injuries through safety action plan development and implementation focused on all users. DISCUSSION The City of Tukwila was notified on January 1, 2023 that we received the full grant award for $200,000 to develop a Road Safety Plan component of the Transportation Element. The grant contract is still being developed, but staff will submit it to the City Attorney for review prior to submitting it to the Mayor for signature. By approving the award now, it will allow staff to move forward with the Road Safety Plan quickly once the contract is received. FINANCIAL IMPACT The City has been awarded $200,000 from the SS4A program. A local City match of $50,000 is required. The project budget is sufficient to cover the match requirement, which will be provided through Concurrency Test Fees. As the Transportation Element is required by the Department of Community Trade and Economic Development, this grant will significantly lessen the financial burden of the on the general fund. Road Safety Plan Cost Estimate SS4A Grant Award $200,000 City Match (Concurrency Fees) 50,000 Total $250,000 RECOMMENDATION Council is being asked to accept a Safe Streets & Roads for All (SS4A) program grant award for the Road Safety Plan component of the Transportation Element of the Comprehensive Plan in the amount of $200,000 and consider this item on the Consent Agenda at the March 20, 2023 Regular Council Meeting. Attachment: 2023 CIP, page 18 43 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023to2028 PROJECT:Transportation Element of Comprehensive Plan Project No.72010405 Update Transportation Element of the Comprehensive Plan to include updated traffic model and street DESCRIPTION: network plan. Growth Management Act transportation concurrency and traffic impact mitigations need updated traffic JUSTIFICATION: and capital planning. Adoption by 2024 required by Community Trade and Economic Development (CTED). Update every 8 years. Transportation Element will be coordinated with updates to Comprehensive Plan by the Department of Community Development. Next update is scheduled for 2024. (Updated with extended STATUS: time due to COVID impacts) None. MAINT. IMPACT: An update to the Transit Plan and incorporation of the Walk and Roll Plan (non-motorized) are included in the COMMENT: Transportation Element of the Comp Plan update. Also included is a Road Safety Plan. FINANCIALThroughEstimated (in $000's) 20212022202320242025202620272028BEYONDTOTAL EXPENSES Design3963006501,346 Land (R/W)0 Const. Mgmt.0 Construction0 TOTAL EXPENSES0396300000006501,346 FUND SOURCES Awarded Grant0 Proposed SS4A Grant240240 Mitigation0 Impact Fees0 Concurrency Fees039660000006501,106 TOTAL SOURCES0396300000006501,346 44 2023 - 2028 Capital Improvement Program INFORMATIONAL MEMORANDUM Transportation and Infrastructure Services Committee TO: Hari Ponnekanti, Public Works Director/City Engineer FROM: Mark Hafs, EIS Project Director BY: March 3, 2023 DATE: Allentown Truck Reroute EIS SUBJECT: Project No. 92110405 Outreach Update ISSUE Provide an update on the Allentown Truck Reroute EIS scoping process and outreach. BACKGROUND Truck Traffic accessing the Burlington Northern Santa Fe Railroad (BNSF) multi-modal facility causes adverse effects in the Allentown community such as noise, vibration, vehicleemissions, surface water pollution, andunsafe conditions forpedestrians and bicyclists. An EIS is required by the State Environmental Policy Act (SEPA). It will help identify potential alternatives, determine how they might impact the project area and the people in it, and select alternatives that best achieve project goals. The process is focused on making project decision open and transparent, and ensuring that documents prepared as part of the EIS are clear and understandable to members of the public and stakeholders who want to review and comment on project planning and design. In 2021, Council voted to fund an EIS that would consider alternative routes that would reduce the level of impacts of truck traffic in Allentown. DISCUSSION The first step of the EIS process is to gather feedback from residents, businesses, and the greater community to learn about their needs, desires, and concerns, and places and things in the project area that they value and want to protect. A Determination of Scoping Notice begins a 30-day public comment period during which residents, stakeholders, and agencies comment on potential truck reroute alternatives and what they believe the EIS should be analyzing. The 30-day comment period for the scoping notice and determination of significance began on February 14, 2023and an open house was held on February 28, 2023, at 5:30 pm, at the Tukwila Community Center to provide residents and other stakeholdersan opportunity to provide public comment in-person. Public commentcan stillbe provided by email at AllentownTruckReRoute@TukwilaWA.govorvia a survey that can be mailed to the City. The survey can be foundon the project websiteat www.TukwilaWA.gov/Allentown. Public and stakeholder comments are due by 5:00 p.m., March 15, 2023. 45 Info Memo, Page 2 At the end of the scoping period, our gotten and use it to help narrow down the alternatives to be further studied.Throughout the EIS process, City staff and HDR will continue to have forums for community input as initial draft alternatives are being considered, including a second open house where the community will have a chance to look FINANCIAL IMPACT Cost EstimateConsultant Budget HDRContract$796,274.00 $1,000,000.00 Expended to date 10,595.06 Remaining $785,678.94 RECOMMENDATION Discussion only. 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