HomeMy WebLinkAboutReg 2023-03-20 COMPLETE AGENDA PACKETTukwila City Council Agenda
•••• REGULAR MEETING ❖
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Allan Ekberg, Mayor Councilmembers: + Kathy Hougardy + De'Sean Quinn
David Cline, City Administrator + Kate Kruller + Thomas McLeod
Cynthia Delostrinos Johnson, Council President ❖Mohamed Abdi ❖ Tosh Sharp
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20, 2023; 7:00
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PM • Ord #2699 • Res #2066
1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL
2. LAND
ACKNOWLEDGEMENT
The City of Tukwila is located on the ancestral lands of the Coast Salish people.
We acknowledge their continuing connections to land, waters and culture.
We pay our respects to their elders past, present and emerging.
3. PUBLIC COMMENTS—
including comment
on items both on and
not on the meeting
agenda
Those wishing to provide public comments may verbally address the City Council
both on-site at Tukwila City Hall or via phone or Microsoft Teams for up to
5 minutes for items both on and not on the meeting agenda.
To provide comment via phone or Microsoft Teams, please email
citycouncil@tukwilawa.gov with your name and topic by 5:00 PM on the meeting
the
date. Please clearly indicate that your message is for public comment during
meeting, and you will receive further instructions.
4. PRESENTATIONS
An update on Still Waters – Services for Families in Transition.
Abigail Tabason, Interim Executive Director
5. CONSENT AGENDA
a. Approval of Minutes: 3/6/23 (Regular Mtg.)
b. Approval of Vouchers
c. Accept as complete the 2021 Small Drainage Program Project
(contract #21-138) with Titan Earthwork, LLC; authorize
release of retainage, subject to the standard claim and lien
release procedures (final cost of project, including retainage:
$764,469.10). [Reviewed and forwarded to Consent by the
Transportation and Infrastructure Services Committee on 3/6/23.]
d. Authorize the Mayor to sign Amendment No. 1 to contract
#23-012 with KPG Psomas, Inc. for South 119th Street
Pedestrian Crossing design and construction management
services in the 2023 Annual Overlay Program Project, in the
amount of $52,254.00. [Reviewed and forwarded to Consent by
the Transportation and Infrastructure Services Committee on 3/6/23.]
(continued..)
Pg.1
Pg.11
REGULAR MEETING
March 20, 2023
Page 2
5. CONSENT AGENDA
(cont.)
e. Authorize the Mayor to accept the Safe Streets and Roads for All
(554A) Grant award for the Road Safety Plan component of the
Transportation Element of the Comprehensive Plan, in the
amount of $200,000.00 (local match $50,000.00). [Reviewed and
forwarded to Consent by the Transportation and Infrastructure
Services Committee on 3/6/23.]
f. Approve an application for lodging tax funds from Starfire
Sports for tourism promotion activities for $110,000.00.
[Reviewed and forwarded to Consent by the Planning and Community
Development Committee on 3/6/23.]
g. Authorize the Mayor to sign Amendment No. 1 to an agreement
with the Department of Ecology for 2021-2023 Municipal
Stormwater Capacity -Building (National Pollutant Discharge
Elimination System — NPDES), for additional funding in the
amount of $62,000.00 [Reviewed and forwarded to Consent by the
Transportation and Infrastructure Services Committee on 3/20/23.]
Pg.25
Pg.33
Pg.51
6. UNFINISHED
BUSINESS
a. Authorize the Mayor to sign a grant agreement with King
County for the 2023 Veterans, Seniors, and Human Services
Levy, in the amount of $60,000.00.
b. Discussion on Public Works Campus Phase 2: Test -to -Fit Cost
Estimate.
c. Authorize the Mayor to sign Amendment No. 1 to contract
#22-119 with Shiels Obletz Johnsen, Inc. for project
management services for the Public Works Shops Maintenance
and Engineering Building Project, in the amount of $39,660.00
(bringing the original contract over $40,000.00).
d. Discussion on the Puget Sound Regional Fire Authority (PSRFA)
Annexation Plan.
e. Authorize the Mayor to sign an Interlocal Agreement with the
Washington State Broadband Office and execute other
necessary contracts within the scope of the grant to conduct a
Proof of Concept for a Private LTE network for student internet
access.
Pg.63
Pg.101
Pg.125
Pg.135
Pg.169
7. NEW BUSINESS
8. REPORTS
a. Mayor
b. City Council
c. Staff — City Administrator Report
Pg.203
(continued..)
REGULAR MEETING
March 20, 2023
Page 3
9. MISCELLANEOUS
10. EXECUTIVE SESSION
Potential Litigation — Pursuant to RCW 42.30.110(1)(i). (60 minutes)
NO action will follow in the open meeting.
11. ADJOURNMENT
This agenda is available at www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities.
Remote Tukwila Council meetings are audio taped (and video taped as of 9/14/20). Available at www.tukwilawa.gov)
WELCOME TO THE TUKWILA CITY COUNCIL MEETING
The Tukwila City Council encourages community participation in the local government process and
welcomes attendance and public comment at its meetings.
MEETING SCHEDULE
Regular Meetings are held at 7:00 p.m. on the 1st and 3rd Mondays of each month. The City Council takes
formal action in the form of motions, resolutions and ordinances at Regular Meetings.
Committee of the Whole Meetings are held at 7:00 p.m. on the 2nd and 4th Mondays of each month. The
City Council considers current issues, discusses policy matters in detail, and coordinates the work of
the Council at Committee of the Whole meetings.
PUBLIC COMMENTS
Members of the public are given the opportunity to address the Council for up to 5 minutes on items both on
and not on the meeting agenda during Public Comments. The City Council will also accept comments on an
agenda item when the item is presented in the agenda, but speakers are limited to commenting once per
item each meeting.
When recognized by the Presiding Officer, please go to the podium if on-site or turn on your microphone if
attending virtually and state your name clearly for the record. The City Council appreciates hearing from you
but may not respond or answer questions during the meeting. Members of the City Council or City staff may
follow up with you following the meeting.
PUBLIC HEARINGS
Public Hearings are required by law before the Council can take action on matters affecting the public
interest such as land -use laws, annexations, rezone requests, public safety issues, etc. The City Council
Rules of Procedure provide the following guidelines for Public Hearings:
1. City staff will provide a report summarizing and providing context to the issue at hand.
2. The proponent shall speak first and is allowed 15 minutes to make a presentation.
3. The opponent is then allowed 15 minutes to make a presentation.
4. Each side is then allowed 5 minutes for rebuttal.
5. After the proponents and opponents have used their speaking time, the Council may ask further
clarifying questions of the speakers.
6. Members of the public who wish to address the Council on the hearing topic may speak for 5
minutes each.
7. Speakers are asked to sign in on forms provided by the City Clerk.
8. The Council may ask clarifying questions of speakers and the speakers may respond.
9. Speakers should address their comments to the City Council.
10. If a large number of people wish to speak to the issue, the Council may limit the total amount of
comment time dedicated to the Public Hearing.
11. Once the Presiding Officer closes the public hearing, no further comments will be accepted, and the
issue is open for Councilmember discussion.
12. Any hearing being held or ordered to be held by the City Council may be continued in the manner as
set forth by RCW 42.30.100.
For more information about the City Council, including its complete Rules of
Procedure, please visit: https://www.tukwilawa.gov/departments/city-council/
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
03/20/23
JR
ITEM INFORMATION
ITEM No.
5.C.
1
STAFF SPONSOR: SHERRY EDQUID
ORIGINAL AGENDA DATE: 03/20/23
AGENDA ITEM TITLE Surface
Project
Water Fund - 2021 Annual Small Drainage Program
Completion and Acceptance
CATEGORY ❑ Discussion
Mtg Date
Motion
Date 03/20/23
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
I
Mtg
SPONSOR ❑Council Mayor HR ❑DCD ❑Finance Fire TS P&R ❑Police PIV ❑Court
SPONSOR'S The Notice to Proceed for Contract Number 21-138 with Titan Earthwork, LLC was issued
SUMMARY on September 13, 2021. Construction was physically completed on January 22, 2022.
Council is being asked to formally accept the 2021 Annual Small Drainage Program with
Titan Earthwork, LLC. in the amount of $764,469.10 as complete and authorize the release
of retainage bond subject to standard claim and lien release procedures.
REVIEWED BY
Trans&Infrastructure
❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev.
❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
COMMITTEE CHAIR: TOSH SHARP
❑ LTAC
DATE: 03/06/23
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Public Works Department
Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$764,469.10 $801,047.50 $0.00
Fund Source: 2021-2026 CIP PAGE 78
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
03/20/23
MTG. DATE
ATTACHMENTS
03/20/23
Informational Memorandum dated 03/03/23
2021 - 2026 CIP, pg 78
Notice of Completion
Minutes from Transportation and Infrastructure Committee meeting of 03/06/23
1
2
City of Tukwila
Allan Ekberg, Mayor
Public Works Department - Herr` Ponnekunti, Director/City Engineer
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Services Committee
FROM: Hari Ponnekanti, Public Works Director
BY: Sherry Edquid, Project Manager
CC: Mayor Ekberg
DATE: March 3, 2023
SUBJECT: Surface Water Fund - 2021 Annual Small Drainage Program
Project No. 92141201, Contract No. 21-138
Project Completion and Acceptance
ISSUE
Accept construction contract as complete and authorize release of retainage.
BACKGROUND
The Small Drainage Program constructs drainage projects throughout the City that are too large for city
staff to complete, but are smaller than a typical capital improvement project. The 2021 Annual Small
Drainage Program provided drainage improvements at these seven locations:
1) S. 124th St
2) 42nd Ave S
3) Thorndyke
4) Klickitat Dr
5) S 166th Ln
6) 48th & 49 Ave S
7) 57th Ave S
DISCUSSION
The Notice to Proceed for Contract Number 21-138 with Titan Earthwork, LLC was issued on
September 13, 2021 and construction was physically completed on January 22, 2022. COVID-19
related issues delayed final payment and subsequently closeout of this contract.
FINANCIAL IMPACT
The 2021 construction budget approved by Council was $801,047.50, including a 10% contingency.
Total project expenses were $764,469.10, which is $36,578.40 under budget. A retainage bond was
held for this project.
Expenses
Construction Contract Amount $728,225.00
Contingency (10%) 72,822.50
Overage/(Underage) (36,578.40)
Total Expenses $764,469.10
RECOMMENDATION
Council is being asked to formally accept the 2021 Annual Small Drainage Program with Titan
Earthwork, LLC. in the amount of $764,469.10 as complete and authorize the release of retainage bond
subject to standard claim and lien release procedures, and to consider this item on the Consent
Agenda at the March 20, 2023 Regular Council Meeting.
Attachments: 2021 Small Drainage CIP
Notice of Completion, Contract #21-138
3
4
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2021 to 2026
PROJECT: Annual Small Drainage Program Project No. 9x241201
81241207
DESCRIPTION: Select, design, and construct small drainage projects throughout the City.
JUSTIFICATION: Provide drainage corrections for existing/ongoing drainage problems throughout the City, including culvert
replacements, drain extensions, and pavement upgrades.
STATUS: Projects for this annual program are taken from Small Drainage Project List.
MAINT. IMPACT: Reduces maintenance.
COMMENT: Ongoing project, only one year shown in first column. Construction expenses may occur over two calendar
years.
FINANCIAL Through Estimated
(in $000's)
2019 2020 2021
2022 2023 2024 2025 2026 BEYOND TOTAL
EXPENSES
Design
74
92
100
100
100
100
110
110
80
866
Const. Mgmt.
40
68
100
100
100
100
110
110
80
808
Construction
108
515
700
700
700
700
750
750
513
5,436
TOTAL EXPENSES
222
675
900
900
900
900
970
970
673
7,110
FUND SOURCES
Awarded Grant
0
Proposed Grant
65
65
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
157
675
900
900
900
900
970
970
673
7,045
TOTAL SOURCES
222
675
900
900
900
900
970
970
673
7,110
Project Location:
Entire System
2021 - 2026 Capital Improvement Program
78
5
6
NOTICE OF COMPLETION OF
PUBLIC WORKS CONTRACT
Department Use Only
Assigned to:
Date Assigned:
Date 12/22/2022
Form Version Original
Revision Reason
Awarding Agency Information
Prime Contractor Information
Name TUKWILA, CITY OF
UBI 179000208
Name TITAN EARTHWORK LLC
UBI 602605763
Address 6300 S CENTER BLVD #101 TUKWILA,WA-98188
Address 1585 Valentine Ave SE Pacific,WA-98047
Email Address sherry.edquid@tukwilawa.gov
Email Address nick.seeley@titanearth.com
Contact Name SHERRY
EDQUID
Phone 206-431-1065
x
Contact Name TITAN
EARTHWORK LLC
Phone 253-255-4308
Project Information
Project Name 2021 Small Drainage Program
Contract # 92041201
Affidavit ID 1108644
Jobsite Address 9 locations throughout the City of Tukwila
Date Awarded
08/16/2021
Date Work Commenced
09/11/2021
Date Work Completed
05/18/2022
Date Work Accepted
05/18/2022
Federally Funded Transportation Project If yes, attach Contract Bond
Statement. a
Bond Waived?
Retainage Waived?
Subcontractors Used? If yes, complete
Addendum A. i1
Detailed Description of Work Completed Drainage improvements at up to nine (9) locations, all within the City of Tukwila.
Specific tasks may include storm conveyance installation, installation of HDPE pipe on slope, CIPP storm pipe lining, removing
and protecting trees, utility adjustments, property restoration and other work in accordance with the plans, provisions and
specifications.
DOR Tax Information
Right -click on the total field and select Update Field to auto -calculate.
Contract Amount
$728,225.00
Liquidated Damages
$ 0.00
Additions (+)
$36,244.10
Amount Disbursed
$764,469.10
Reductions (-)
$ 0.00
Amount Retained
$ 0.00
Sub -Total*
$764,469.10
Other
$ 0.00
Sales Tax Amount
$ 0.00
Sales Tax Rate If multiple rates, attach a list.
0.00%
TOTAL*
$764,469.10
TOTAL*
$764,469.10
These two totals must be equal.
Apprentice Utilization Information
Was Apprentice Utilization Required? If yes, complete this entire section. ❑
Engineer's Estimate $ 0.00
Utilization % 9.77%
Was a Good Faith Effort approved?
Comments
The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract.
NO PAYMENT SHALL BE MADE FROM THE RETAINED FUNDS until receipt of all release certificates and affidavits.
Submitting Form: Submit the completed form by email to all three agencies below.
Department of Revenue
Public Works Section
(360) 704-5650
PWC@dor.wa_gov
Washington State Deparhnent of
"Labor & Industries
Contract Release
(855) 545-8163, option # 4
ContractRelease@LN I. WA.GOV
Air
INV
Employment Security Department
Registration, Inquiry, Standards &
Coordination Unit
(360) 890-3499
publicworks@esd.wa.gov
7
Addendum A: Please List all Subcontractors and Sub -tiers Below
This addendum can be submitted in other formats.
Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed.
Subcontractor's Name:
UBI Number: (Required)
Affidavit ID*
BARRETTS TRUCKING
604030289
1092223
BECKER BLACKTOP LLC
603135627
1082240
BEN'S DOZER SERVICES INC
601432463
1091457
CALIBER CONCRETE CONST INC
601156625
1101461
DARAMOLA INC
604285334
1101179
ESM CONSULTING ENGINEERS
601799377
1091393
INSITUFORM TECHNOLOGIES LLC
601880220
1104639
MILES SAND & GRAVEL COMPANY
171004760
1096615
OLSON BROTHERS PRO -VAC LLC
602170975
1091991
OLSON BROTHERS PRO -VAC LLC
602170975
1093590
VENTILATION POWER CLEANING
INC
578089188
1093013
8
Transportation & Infrastructure Services Committee Minutes March 6, 2023
D. Project Completion: 2021 Annual Small Drainage Program
Staff is seeking Committee approval of project completion and release of retainage for the
* 2021 Annual Small Drainage Program in the total amount of $764,469.10.
Committee Recommendation
Unanimous approval. Forward to March 20, 2023 Regular Meeting Consent Agenda.
E. Grant Application: Chinook Wind Extension
Staff is seeking Committee approval to apply for a King County Open Spaces River Corridors
grant in the amount of $280,000 for the Chinook Wind Extension Project.
Committee Recommendation
Unanimous approval.
F. Grant Award: Transportation Element Comprehensive Plan
Staff is seeking Council approval of a Safe Streets & Roads for All grant award of $200,000 to
develop a Road Safety Plan as part of the Transportation Element of the Comprehensive
Plan.
Committee Recommendation
Unanimous approval. Forward to March 20, 2023 Regular Meeting Consent Agenda.
G. Allentown Truck Reroute Environmental Impact Statement Update
Staff provided a status update on the scoping process and community outreach.
Committee Recommendation
Discussion only.
Miscellaneous
There was none.
The meeting adjourned at 6:44 p.m.
TS
Committee Chair Approval
Minutes by LH
9
10
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
03/20/23
JR
ITEM INFORMATION
ITEM No.
5.D.
11
STAFF SPONSOR: JOSH HARTLEY
ORIGINAL AGENDA DATE: 03/20/23
AGENDA ITEM TITLE 2023
Contract
Annual Overlay Program - Engineering Services Contract
No. 23-012, Amendment No. 1
CATEGORY ❑ Discussion
Mtg Date
Motion
Date 03/20/23
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
1
Mtg
SPONSOR ❑Council Mayor HR ❑DCD Finance Fire TS P&R ❑Police PIV ❑Court
SPONSOR'S As part of the 2023 Annual Overlay Project, the City is requesting to include the S 119th St.
SUMMARY Pedestrian Crossing into the contract. Adding a raised pedestrian crosswalk will provide a
safer, more accessible pedestrian crossing. Council is being asked to approve Amendment
No. 1 with KPG Psomas, in the amount of $52,254.00 for a total contract amount of
$202,078.00.
REVIEVG'ED BY
Trans&Infrastructure
❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev.
❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
COMMITTEE CHAIR: TOSH SHARP
❑ LTAC
DATE: 03/06/23
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Public Works Department
Unanimous Approval; Forward to the Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$52,254.00 $325,000.00 $0.00
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
03/20/23
MTG. DATE
ATTACHMENTS
03/20/23
Informational Memorandum dated 03/03/23
2023-2028 CIP page 2
KPG 2023 Overlay Consultant Contract - Amendment 1 Proposal
Minutes from Transportation and Infrastructure Committee meeting of 03/06/23
11
12
City of Tukwila
Man Ekberg, Mayor
Public Works Deportment - Harr' Pon iekonti, Director/City Engineer
INFORMATIONAL MEMORANDUM
TO: Transportation & Infrastructure Services Committee
FROM: Hari Ponnekanti, Public Works Director/City Engineer
BY: Josh Hartley, Public Works Deputy Director Transportation
CC: Mayor Allan Ekberg
DATE: March 3, 2023
SUBJECT: 2023 Annual Overlay Program - Engineering Services Contract
Project No. 92210301
Contract No. 23-012, Amendment No. 1
ISSUE
Execute Amendment No. 1 to Contract No. 23-012, with KPG Psomas, Inc. (KPG), to include the 119th St. Pedestrian
Crossing design and construction management services into the 2023 Annual Overlay Program contract.
BACKGROUND
Every year, Public Works (PW) issues a construction project to grind and overlay several blocks of roadways in the
City of Tukwila. The annual overlay program is intended to preserve and maintain the street structure in a safe and
useable state by resurfacing before failure, which also minimizes costs. Before work can commence, an engineer of
record is required to prepare, design, and manage construction of the project. KPG provides a unique blend of
knowledge and understanding of the City's overlay program that provides efficiency and benefits which cannot be
matched at this time by any other firm. KPG has also performed very well in providing construction management
services.
DISCUSSION
As part of the program described above, PW has a grant that funds the design and construction of a raised crosswalk
located on 42nd. Ave. S and S. 119th St. that will provide a safer, more accessible pedestrian crossing. PW included
this design into the overlay program to ensure that it is constructed timely. As a standalone project, the 119th
pedestrian crosswalk could result on little to zero construction bids. By including it in the overlay program, the scope
of work is bundled with other work and becomes more attractive to prospective bidders. KPG has provided an
amendment, scope of work, and fee estimate to complete the design of the S. 119th crosswalk and advertise for
construction bids.
FINANCIAL IMPACT
Original Contract (Overlay)
Amendment 1 (119th Crosswalk)
Total Contract Amount:
KPG Contract Fund Source Budget
$149,824.00 Overlay CIP $150,000.00
$52,254.00 TIB Grant 175,000.00
$202,078.00 $325,000.00
RECOMMENDATION
Approve Amendment No. 1 to Contract No. 23-012 for KPG on the 2023 Annual Overlay Program and consider this
item on the Consent Agenda at the March 20, 2023, Council Meeting.
ATTACHMENTS: S. 119th Pedestrian Crossing CIP Page
KPG 2023 Overlay Consultant Contract - Amendment 1 Proposal
13
14
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2023 to 2028
PROJECT: S 119th St Bridge/ 42nd Ave S Raised Crosswalk and RRFB Project No. 92210301
Install raised crosswalk, curb bulbs, and a Rectangular Rapid Flashing Beacon on 42nd Ave S at the intersection
DESCRIPTION: of the S 119th street pedestrian bridge.
JUSTIFICATION: Enhance safety for pedestrians crossing at S 119th Street/42nd Ave S and encourages transportation choices
for the neighborhood.
STATUS:
MAINT. IMPACT: New crosswalk and pedestrian flashing beacon will need to be maintained.
COMMENT: Residential improvements and traffic calming features to reduce speeds and improve pedestrian and bicycle
safety. Grants submitted to WSDOT and TIB for 2023/2024 funding.
FINANCIAL Through Estimated
(in $000's)
2021 2022 2023
2024
2025
2026
2027
2028
BEYOND TOTAL
EXPENSES
Design
30
30
Land (R/W)
0
Const. Mgmt.
35
35
Construction
185
185
TOTAL EXPENSES
0
0
250
0
0
0
0
0
0
250
FUND SOURCES
Proposed Grant
175
175
Awarded Grant
0
Mitigation Expected
0
103 Fund Balance
0
0
75
0
0
0
0
0
0
75
TOTAL SOURCES
0
0
250
0
0
0
0
0
0
250
2023 - 2028 Capital Improvement Program
839411
2
15
16
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number:
CONTRACT FOR SERVICES
Amendment # 1
Between the City of Tukwila and KPG Psomas Inc.
That portion of Contract No. between the City of Tukwila and
KPG Psomas Inc. is hereby amended as follows:
Section 2, Scope of Services, shall be amended with the following:
The Consultant agrees to provide the services in accordance with the scope
of work included in the attached Exhibit A.
Section 4, Payment, shall be amended as follows:
An estimated budget for work provided by Consultant is included as Exhibit B, provided
that the total amount of payment to the consultant under this agreement shall not
exceed $202,078.00 (Orig PSA $149,824.00 + this Amend 1 for $52,254.00) without
express written modification of the Agreement signed by the City.
All other provisions of the contract shall remain in full force and effect.
Dated this
day of , 20
CITY OF TUKWILA CONTRACTOR
Allan Ekberg, Mayor
Printed Name: Nelson Davis, Vice President
ATTEST/AUTHENTICATED APPROVED AS TO FORM
Christy O'Flaherty, MMC, City Clerk Office of the City Attorney
CA Reviewed May 2020
Page 1 of 1
17
EXHIBIT A
City of Tukwila
2023 Overlay Program
Scope of Work
Amendment #1 — S 119th St Pedestrian Crossing
February 2023
The Consultant shall prepare final Plans, Specifications and Estimates for the S 119th St Pedestrian
Crossing at the S 119th Pedestrian Bridge and 42nd Ave S located in the Allentown Neighborhood. The
Plans will not be incorporated into the 2023 Overlay Program construction documents. This contract
assumes that the design and construction are being implemented with monies received from the
Transportation Improvement Board (TIB), WSDOT Pedestrian and Bicycle grant, and City funds as
needed. All project provisions from the Original Scope of work shall apply. The below assumptions,
deliverables, and scope shall supplement the original scope and apply to the S 119th St Location:
Deliverables
• 30% review submittal with Plans and Estimate (electronic copies)
• 90% review submittal with Plans, Specifications, and Estimate (electronic copies)
• Routing of Plans to utilities for review and comment
• Bid Documents and Engineer's Estimate.
• WSDOT Coordination and Documentation
• SEPA Permit
• DAHP Consultation
• Shoreline Permit
Assumptions for the S 119t St Pedestrian Crossing
• This will be a stand alone construction project and contract documents will be developed in a
manner to solicit bids.
• This contract will utilize WSDOT Pedestrian / Bicycle Program Funds
• City will facilitate all coordination with granting agency.
• Full topographic survey will be completed by the consultant for the project location.
• Rapid Rectangular Flashing Beacons (RRFBs) will be of the solar power system type.
• City will provide and communicate updates to affected residents at this location.
• The consultant shall budget for attendance of up to two Allentown Meetings at the Tukwila
Community Center.
• The site location will be separate bidding schedule for construction (Schedule B).
City of Tukwila
2023 Overlay Program Supp #1 Page 1 of 3
18
KPG Psomas Inc
February 2023
• Only surface utilities requiring adjustment to grade will be shown.
• Drainage Modifications may be required
• Lane widths and channelization types shall be replaced in kind unless otherwise decided upon
in collaboration with the City.
• Driveways that are disturbed will be restored with like pavement.
• It is assumed there will be approximately eight (8) plan sheets at 1"=20' scale full size (22" X
34"), 1"=40' at reduced scale (11" X 17").
• Drainage & Water Quality Reports will not be required.
• SEPA documentation will be filled out by the consultant and submitted and administered by
the City . No additional environmental permitting will be required by the consultant.
• Shoreline permit will be filled out by the consultant and submitted and administered by the
City.
• DAHP EZ -01 form will be filled out and submitted by the Consultant on behalf of the City.
• Geotechnical exploration and/or investigation will not be required.
• Maximum Extent Feasible Documentation is not included in this scope of work
• Consultant shall not be responsible for printing and supplying City or Contractor with hard
copies of plans and specifications at interim submittals or contract award.
SCOPE OF WORK
TASK 1— Project Management
1.1 The Consultant shall provide continuous project management and administration for the duration of the
Project. (Estimate 6 months).
• Hold project coordination meetings with the City to update progress and review submittals.
Assume (6) meetings.
• The Consultant shall provide monthly status reports and billings.
• The Consultant shall provide independent QA/QC reviews by senior in-house staff of all
deliverables prior to submittal to the City.
TASK 2 — Survey and Base mapping
2.1 Provide ground based topographic surveys to generate basemaps at a 1 "= 20' scale and digital
terrain model (DTM) in AutoCAD format of the project limits described above. Field survey shall pick
up curbs, edges of gutter pan, drainage/sanitary sewer structures to include pipe diameters, grate and
invert elevations, the next connecting drainage/sanitary sewer structure situated beyond the above-
described mapping areas, water appurtenances to include valves, meters and hydrants, fences, utility
surface features, field markings of existing utilities identified previous to the survey by a sub -contracted
locate company, buildings/structure faces, building awnings, traffic and business signs, striping and trees.
One -foot contours will be generated from the DTM. Vertical datum is assumed to be NAVD 88.
TASK 3 — Design
3.1 The Consultant shall prepare 30% Plans and Estimate for the S 119th St Pedestrian crossing.
City of Tukwila KPG Psomas Inc
2023 Overlay Program Supp #1 Page 2 of 3 February 2023
19
3.2 The Consultant shall prepare 90%, and Final Plans . The anticipated plan sheets include:
• Cover (1 sheet)
• Survey Control (1 sheet)
• Site Preparation Plan (1 sheet)
• Proposed Improvement Plan (1 sheet)
• Raised Crosswalk Detail Plan (1 sheet)
• RRFB Details (1 sheet)
• Traffic Control Plans (2 sheets)
TOTAL: (8 sheets)
3.3 The Consultant shall calculate quantities and prepare Engineers Estimate of Probable
Construction Cost for in preparation for the bid documents and bid proposal.
3.4 The Consultant shall prepare the Contract Specification per 2023 WSDOT Standard
Specifications for the 90% Review Submittal and the Bid Documents.
3.5 The consultant shall attend up to one community meetings at the TCC to provide project update
on the S 119th St Pedestrian Crossing
TASK 4 — WSDOT and Permitting Coordination
4.1 The Consultant shall coordinate design approval and construction documents with the funding
agencies for grant funding compliance.
4.2 The Consultant shall assist the City in preparation of the following permits:
• SEPA
• Shoreline Management
• DAHP EZ -01 Form
Deliverables
• 30% Plans
• 30% Cost Estimate
• 90% & Final Plans
• 90% & Final Cost Estimate
• 90% & Final Contract documents including site specific Special Provisions
• WSDOT Coordination
• Permitting
City of Tukwila
2023 Overlay Program Supp #1 Page 3 of 3
20
KPG Psomas Inc
February 2023
KPG
PSOMAS
EXHIBIT B
PRIME CONSULTANT COST COMPUTATIONS
Client: City of Tukwila
Project 2023 Overlay Program
Amendment #1
DATE: 2/3/2023
Task
No.
Task Description
Labor Hour Estimate
Total Hours and Labor Fee
Estimate by Task
Tu
•�
o
a
Senior
Engineer
Project
Engineer II
Project
Engineer I
Design
Engineer
Survey
Manager
Survey Crew
I (W/Equip)
Project
Surveyor
Office Admin
285
215
175
149
133
251
205
164
103
Hours
Fee
Task 1 Project Management
1.1 Project Management
4
20
8
32
$ 5,464.00
Task Total
4
0
20
0
0
0
0
0
8
32
$ 5,464.00
Task 2 Survey and Basemapping
2.1 Field Sruvey and Prepare Basemap
2
4
4
10
$ 1,978.00
Task Total
0
0
0
0
0
2
4
4
0
10
$ 1,978.00
Task 3 Final Design
3.1
Prepare 30% Plans
16
4
16
16
52
$ 8,652.00
3.2
Prepare 90% Plans
8
8
20
16
52
$ 8,228.00
3.3
Preapre 30%, 90%, Final Cost Estimates
12
12
20
12
56
$ 9,256.00
3.4
Prepare 90% & Final Contract Documents
2
12
24
38
$ 7,350.00
3.5
Community Meeting Preparation and Attendance
2
4
6
$ 1,270.00
Task Total
4
48
52
56
44
0
0
0
0
204
$ 34,756.00
Task 4 WSDOT & Permitting Coordination
4.1
WSDOT and TIB Coordination
4
16
8
28
$ 5,132.00
4.2
Permitting
4
8
16
28
$ 4,924.00
Task Total
8
0
24
24
0
0
0
0
0
56
$ 10,056.00
Total Labor Hours and Fee
16
48
96
80
44
2
4
4
8
302
$ 52,254.00
Total Estimated Budget
$ 52,254.00
22
City of Tukwila
City Council Transportation & Infrastructure Services Committee
Meeting Minutes
March 6, 2023 5:30 p.m. - Hybrid Meeting; Duwamish Conference Room & MS Teams
Councilmembers Present: Tosh Sharp, Chair; Kate Kruller, Mohamed Abdi
Staff Present: David Cline, Hari Ponnekanti, Griffin Lerner, Seong Kim, Bryan Still, Cyndy
Knighton, Adib Altallal, Brandon Miles, Laurel Humphrey, Brittany
Robinson, Sherry Edquid
Guests: Laura Maman, Miller Hiyashi Architects; John Palewicz, PMQA Consultant;
Justine Kim, Shiels Obletz Johnsen
Chair Sharp called the meeting to order at 5:30 p.m.
I. BUSINESS AGENDA
A. Public Works Shops Phase 2: Test -to -Fit Update
Ms. Maman presented an overview of the Test -to -Fit process and results, which resulted in a
recommendation for design Option A based upon the scoring criteria.
Item(s) for follow-up:
Provide additional detail on estimated project costs.
Committee Recommendation
Discussion only. Forward to March 20, 2023 Regular Meeting.
B. Contract Amendment: Public Works Shops Maintenance & Engineering Building
Staff is seeking Council approval to amend the contract with Shiels Obletz Johnson, Inc. in
the amount of $39,660.00 for continued project management services.
Item(s) requiring follow-up:
Provide additional detail on requested amendment costs.
Committee Recommendation
Discussion only. Forward to March 20, 2023 Regular Meeting.
C. Contract Amendment: 2023 Annual Overlay Program
Staff is seeking Council approval to amend the contract with KPG Psomas, Inc. in the amount
of $52,254.00 to include the design and construction management of the 119th Street
*Pedestrian Crossing.
Item(s) requiring follow-up:
Provide estimated cost to replace S. 119 St. Pedestrian Bridge.
Committee Recommendation
Unanimous approval. Forward to March 20, 2023 Regular Meeting Consent Agenda.
23
24
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
03/20/23
JR
ITEM INFORMATION
ITEM NO.
5.E.
25
STAFF SPONSOR: BRITTANY ROBINSON
ORIGINAL AGENDA DATE: 03/20/23
AGENDA ITEM TITLE Transportation
Safe
Element Comprehensive Plan
Streets & Roads for All Program Grant Application
CATEGORY ❑ Discussion
Altg Date
Motion
Date 03/20/23
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
11
Altg
SPONSOR ❑Council Mayor HR ❑DCD Finance Fire TV P&R Police PW' ❑Court
SPONSOR'S On August 1, 2022, Council authorized staff to submit an application to the SS4A program
SUMMARY to fund the development of a city-wide Road Safety Plan. On January 1, 2023 we were
notified that we received the full grant award for $200,000 to develop a Road Safety Plan
component of the Transportation Element. Council is being asked to accept a Safe Streets &
Roads for All (SS4A) program grant award for the Road Safety Plan component of the
Transportation Element of the Comprehensive Plan in the amount of $200,000.
REVIEWED BY
Trans&Infrastructure
❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev.
❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
COMMITTEE CHAIR: TOSH SHARP
❑ LTAC
DATE: 03/06/23
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Public Works Department
Unanimous Approval; Forward to the Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$200,000 $ $0.00
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
03/20/23
MTG. DATE
ATTACHMENTS
03/20/23
Informational Memorandum dated 03/03/23
2023-2028 CIP page 18
Minutes from Transportation and Infrastructure Committee meeting of 03/06/23
25
26
City of Tukwilla
Allan Ekberg, Mayor
Ptbk Wark5 Department - Hari Ponnekanti, Director/City Engineer
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Services Committee
FROM: Hari Ponnekanti, Public Works Director/ City Engineer
BY: Brittany Robinson, Grant Analyst
CC: Mayor Allan Ekberg
DATE: March 3, 2023
SUBJECT: Transportation Element Comprehensive Plan
Project No. 82010405
Safe Streets & Roads for All Program Grant Application
ISSUE
Accept a Safe Streets & Roads for All (SS4A) program grant award for $200,000 to develop a Road Safety Plan as
part of the Transportation Element of the Comprehensive Plan.
BACKGROUND
On May 2, 2022, Council approved a contract with Fehr & Peers to update the City's Transportation Element of the
Comprehensive Plan. Included in the scope of work is the development of a Road Safety Plan, which is necessary for
Tukwila to adopt to remain competitive for future grants, as well as comply with the State's Target Zero campaign to
reduce accidents.
On August 1, 2022, Council authorized staff to submit an application to the SS4A program to fund the development of
a city-wide Road Safety Plan. The SS4A program funds projects that significantly reduce or eliminate roadway
fatalities and serious injuries through safety action plan development and implementation focused on all users.
DISCUSSION
The City of Tukwila was notified on January 1, 2023 that we received the full grant award for $200,000 to develop a
Road Safety Plan component of the Transportation Element. The grant contract is still being developed, but staff will
submit it to the City Attorney for review prior to submitting it to the Mayor for signature. By approving the award now,
it will allow staff to move forward with the Road Safety Plan quickly once the contract is received.
FINANCIAL IMPACT
The City has been awarded $200,000 from the SS4A program. A local City match of $50,000 is required. The project
budget is sufficient to cover the match requirement, which will be provided through Concurrency Test Fees. As the
Transportation Element is required by the Department of Community Trade and Economic Development, this grant
will significantly lessen the financial burden of the on the general fund.
Road Safety Plan Cost Estimate
SS4A Grant Award $200,000
City Match (Concurrency Fees) 50,000
Total $250,000
RECOMMENDATION
Council is being asked to accept a Safe Streets & Roads for All (SS4A) program grant award for the Road Safety
Plan component of the Transportation Element of the Comprehensive Plan in the amount of $200,000 and consider
this item on the Consent Agenda at the March 20, 2023 Regular Council Meeting.
Attachment: 2023 CIP, page 18
27
28
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2023 to 2028
PROJECT: Transportation Element of Comprehensive Plan Project No. 72010405
DESCRIPTION: Update Transportation Element of the Comprehensive Plan to include updated traffic model and street
network plan.
JUSTIFICATION: Growth Management Act transportation concurrency and traffic impact mitigations need updated traffic
and capital planning. Adoption by 2024 required by Community Trade and Economic Development (CTED).
Update every 8 years. Transportation Element will be coordinated with updates to Comprehensive Plan
STATUS: by the Department of Community Development. Next update is scheduled for 2024. (Updated with extended
time due to COVID impacts)
MAINT. IMPACT: None.
COMMENT: An update to the Transit Plan and incorporation of the Walk and Roll Plan (non -motorized) are included in the
Transportation Element of the Comp Plan update. Also included is a Road Safety Plan.
FINANCIAL Through Estimated
(in $000's)
2021 2022 2023
2024
2025
2026
2027
2028
BEYOND TOTAL
EXPENSES
Design
396
300
650
1,346
Land (R/W)
0
Const. Mgmt.
0
Construction
0
TOTAL EXPENSES
0
396
300
0
0
0
0
0
650
1,346
FUND SOURCES
Awarded Grant
0
Proposed SS4A Grant
240
240
Mitigation
0
Impact Fees
0
Concurrency Fees
0
396
60
0
0
0
0
0
650
1,106
TOTAL SOURCES
0
396
300
0
0
0
0
0
650
1,346
2023 - 2028 Capital Improvement Program
29
30
Transportation & Infrastructure Services Committee Minutes March 6, 2023
D. Project Completion: 2021 Annual Small Drainage Program
Staff is seeking Committee approval of project completion and release of retainage for the
2021 Annual Small Drainage Program in the total amount of $764,469.10.
Committee Recommendation
Unanimous approval. Forward to March 20, 2023 Regular Meeting Consent Agenda.
E. Grant Application: Chinook Wind Extension
Staff is seeking Committee approval to apply for a King County Open Spaces River Corridors
grant in the amount of $280,000 for the Chinook Wind Extension Project.
Committee Recommendation
Unanimous approval.
F. Grant Award: Transportation Element Comprehensive Plan
Staff is seeking Council approval of a Safe Streets & Roads for All grant award of $200,000 to
*develop a Road Safety Plan as part of the Transportation Element of the Comprehensive
Plan.
Committee Recommendation
Unanimous approval. Forward to March 20, 2023 Regular Meeting Consent Agenda.
G. Allentown Truck Reroute Environmental Impact Statement Update
Staff provided a status update on the scoping process and community outreach.
Committee Recommendation
Discussion only.
Miscellaneous
There was none.
The meeting adjourned at 6:44 p.m.
TS
Committee Chair Approval
Minutes by LH
31
32
COUNCIL AGENDA SYNOPSIS
�J�' :, �4s, Initials
ITEM No.
� `�
Meeting Date
Prepared by
Mayor's review
Council review
(C/'
03/20/2023
BJM
5.F.
�r��
\\......s..,
1908
ITEM INFORMATION
STAFF SPONSOR: B.MILES
ORIGINAL AGENDA DATE: 3/20/23
AGENDA ITEM TITLE Review of lodging tax funding requests from Starfire Sports for tourism promotion
activities.
CATEGORY ❑ Discussion
Mtg Date
II Motion
Mtg Date 3/20/23
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
MIX Date
SPONSOR ❑ Council
►1
Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ PeER ❑ Police ❑ PIF
SPONSOR'S Starfire is requesting lodging tax funds in 2023/2024 to assist in promotion and facilitation
SUMMARY of leagues, events, and tournaments. The goal is to have 1,300,000 (not unique) total
attendance for Starfire related events and to generate 10,000 room nights in area lodging
businesses. Starfire will promote its events through email and online marketing, with
regional sports organizations and social media.
REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance Planning & Community Dev.
LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: LTAC: 2/10/23 PCD: 3/6/23 COMMITTEE CHAIR: HOUGARDY
RECOMMENDATIONS:
SPONsoR/ADMIN. Mayor's Office, Economic Development
COMMITTEE Unanimous Approval; Forward to Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$110,000 $600,000 $N/A
Fund Source: 101 FUND (TOURISM), NO GENERAL FUND DOLLARS WILL BE USED.
Comments: Two year agreement.
MTG. DATE
RECORD OF COUNCIL ACTION
3/20/23
MTG. DATE
ATTACHMENTS
03/20/23
Informational Memorandum, dated 2/27/23
Lodging Tax Committee Staff Report, Starfire Sports
Lodging Tax Application, Starfire Sports
Lodging Tax Six Year Financial Plan
Minutes from the 3/6 PCD Committee
33
34
W
i City of Tukwila
Allan Ekberg, Mayor
19oa INFORMATIONAL MEMORANDUM
TO: Planning and Community Development
FROM: Brandon Miles, Business Relations Manager
CC: Mayor Ekberg
DATE: February 27, 2023
SUBJECT: Lodging Tax Funding Requests
ISSUE
Review of lodging tax funding requests from Starfire Sports for tourism promotion activities.
BACKGROUND
The City collects a 1% lodging tax on certain qualifying overnight stays in paid accommodations
(hotels/motels/Airbnb) in the City. State law limits the use of these funds to tourism promotion'.
There is currently just over $1 million in lodging tax funds available for use.
The City's Lodging Tax Advisory Committee (LTAC) reviews all requests for use of lodging tax
funds. LTAC then forwards a list of recommended applications to the City Council for its review
and consideration. If LTAC does not recommend an application be funded, that application is
not forwarded to the City Council. The City Council may approve or deny any of the applications
recommended by the LTAC. The City Council may also approve an application and increase or
decrease the dollar amount awarded'.
The City accepts applications on a rolling basis, with the LTAC reviewing requests monthly.
Pending Applications
At its October February 10, 2023 meeting, the LTAC recommended approval of a funding
request from Starfire Sports, a non-profit entity, for lodging tax funds for 2023/2024.
1 RCW 67.28.080 (6) defines "tourism promotion" as "...activities, operations, and expenditures designed to
increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the
purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism
promotion agencies; and funding the marketing of or the operation of special events and festivals designed to
attract tourists."
2 On August 17, 2016, the Washington State Attorney General's Office issued an informal opinion regarding
whether a municipality could change the dollar amounts recommended by the local lodging tax advisory
committee. Specifically, the informal opinion states:
"When awarding lodging tax revenues pursuant to RCW 67.28.1816(2)(b)(ii), a municipality may award amounts
different from the local lodging tax advisory committee's recommended amounts, but only after satisfying the
procedural requirements of RCW 67.28.1817(2), according to which the municipality must submit its proposed
change to the advisory committee for review and comment at least forty-five days before final action on the
proposal."
35
INFORMATIONAL MEMO
Page 2
1. Starfire Sports ($110,000 total, $55,000 in 2023 and $55,000 in 2024)
Starfire is requesting lodging tax funds in 2023/2024 to assist in promotion and facilitation of
leagues, events, and tournaments. The goal is to have 1,300,000 (not unique) total attendance
for Starfire related events and to generate 10,000 room nights in area lodging businesses.
Starfire will promote its events through email and online marketing, with regional sports
organizations and social media.
After Westfield Southcenter, Starfire is the largest draw of visitors in the City and likely the
largest draw for overnight guests. Additionally, the tournaments and leagues at Starfire bring in
people from throughout the Puget Sound region on day visits to the City. Starfire visitor count
including in their application does not include all third -party events, thus the numbers may
actually be lower than the actual tourist impact on the City.
Since it's opening, Starfire has been a great partner for the City and has helped the City grow a
brand in the soccer and rugby community as being the epicenter of [soccer] or [rugby] in the
Pacific NW. Due to the pandemic, Starfire did not request any lodging tax funds in 2020, 2021,
and 2022.
LTAC Recommendation on Application: Do Fund
Staff Recommendation on Application: Do Fund.
FINANCIAL IMPACT
The total request for the two lodging tax applications will not exceed $110,000 over two years.
No general funds dollars will be used for these funding allocations.
Consistency with Six Year Financial Model:
For 2023 and 2024, the Six Year Financial Plan shows the City spending $150,000 for
sponsorship, such as this. The funds allocated for 2023 will be higher than the budget amount,
but revenues for 2022 came in higher and staff anticipated updating the six -financial plan to
account for the higher revenues.
2023 Tourism Six -Year Financial Plan Allocation
Large Sponsorships:
$150,000
City of Tukwila, Copa Surf
Cup (Approved)
($25,000)
Seattle Seawolves
(Approved)
($75,000)
Starfire Sports (Pending)
($55,000)
Remaining Sponsorship
Funds:
$(5,000)
2024 Tourism Six -Year Financial Plan Allocation
Sponsorships:
$150,000
Seattle Seawolves
(Approved)
($75,000)
Starfire Sports (Pending)
($55,000)
Remaining Sponsorship
Funds:
$20,000
36
INFORMATIONAL MEMO
Page 3
RECOMMENDATION
Staff recommends that the Committee approve the pending funding requests and forward to the
March 20, 2023 consent agenda. The contract with Starfire Sports will be over $40,000 and will
require approval by the Council. Staff would like permission to bypass committee and place the
contract on a consent agenda once it's ready for review and approval
ATTACHMENTS
1. Lodging Tax Committee Staff Report, Starfire Sports
2. Lodging Tax Application, Starfire Sports
3. Lodging Tax Six Year Financial Plan
37
38
OTt1(14 ila
Staff Memorandum
Lodging Tax Advisory Committee Funding Request
Name of Applicant:
Starfire Sports
Address:
14800 Starfire Wy
Tukwila, WA 98188
Total Funds Requested:
$110,000 two-year funding request ($55,000 in 2023 and $55,000 in 2024)
About the Applicant:
Starfire Sports, a non-profit entity, has grown into one of the premier sports facilities in the United
States. Over 1.4 million people visited the facility in 2019 (last full year prior to the COVID-19
pandemic) to take part in soccer, rugby, and lacrosse tournaments; to play in outdoor and indoor
soccer leagues; to engage in sport specific training; to review professional sporting events; and for
STEM educational courses. Starfire is home training ground for Seattle Sounder FC and the OL Reign
and the home field for the Seattle Seawolves.
Opening in 2003, Starfire Sports has 12 outdoor fields and two indoor fields. The facility is located at
Fort Dent Park, which is owned by the City of Tukwila. Also located at the Park is a small children's
play area and trails that connect to the regional trail system. The City has maintenance reasonability
for the play area, trails, and parking area.
Starfire regular hosts multiday, weekend soccer, rugby, and lacrosse tournaments, which brings in
teams from throughout North America. Teams stay in hotels throughout the Seattle Southside region,
with a typical split of 70/30 between Tukwila and SeaTac hotels. Players and their families can been
seen throughout Tukwila, at Westfield Southcenter, the Family Fun Center, and area restaurants.
Funds Previously Awarded:
$44,500 in 2019. Starfire did not request funds in 2020, 2021, or 2022 due to the COVID-19
pandemic.
Funding Request Narrative:
Starfire is requesting lodging tax funds in 2023/2024 to assist in promotion and facilitation of leagues,
events, and tournaments. The goal is to have 1,300,000 (not unique) total attendance for Starfire
related events and to generate 10,000 room nights in area lodging businesses. Starfire will promote
its events through email and online marketing, with regional sports organizations and social media
City of Tukwila
6200 Southcenter Blvd.
Tukwila, WA 98188
39
flii'tkyvik
Staff Comments:
After Westfield Southcenter, Starfire is the largest draw of visitors in the City and likely the largest
draw for overnight guests. Additionally, the tournaments and leagues at Starfire bring in people from
throughout the Puget Sound region on day visits to the City. Starfire visitor count including in their
application does not include all third -party events, thus the numbers may actually be lower than the
actual tourist impact on the City.
Since it's opening, Starfire has been a great partner for the City and has helped the City grow a brand
in the soccer and rugby community as being the epicenter of [soccer] or [rugby] in the Pacific NW.
Consistency with Six Year Financial Model:
For 2023 and 2024, the Six Year Financial Plan shows the City spending $150,000 for sponsorship,
such as this. The funds allocated for 2023 will be higher than the budget amount, but revenues for
2022 came in higher and staff anticipated updating the six -financial plan to account for the higher
revenues.
2023 Tourism Six -Year Financial Plan Allocation
Large Sponsorships:
$150,000
City of Tukwila, Copa Surf
Cup (Approved)
($25,000)
Seattle Seawolves
(Approved)
Seattle Seawolves
(Approved)
($75,000)
Starfire Sports (Pending)
Starfire Sports (Pending)
($55,000)
Remaining
Sponsorship
Funds:
$(5,000)
2024 Tourism Six -Year Financial Plan Allocation
Sponsorships:
$150,000
Seattle Seawolves
(Approved)
($75,000)
Starfire Sports (Pending)
($55,000)
Remaining Sponsorship
Funds:
$20,000
City of Tukwila Staff
Recommendation to LTAC: Approval
Notes:
Starfire will be required to execute a separate service agreement with the City.
City of Tukwila
6200 Southcenter Blvd.
Tukwila, WA 98188
40
Application to the City of Tukwila for Use of 2023 Lodging Tax Funds
Event or Activity Name (if applicable):
Starfire Sports Tournament and Event Season
Amount of Lodging Tax Requested:
$110,000 for 2023 and 2024 ($55,000 per
year).
Applicant Organization:
Starfire Sports
Federal Tax ID Number:
47-0887811
Mailing Address:
14800 Starfire Way, Tukwila WA
98188
Primary Contact Name:
Ben Oliver
Primary Contact Phone:
(206) 267-7417
Primary Contact Email Address:
beno@starfiresports.com
Check all the service categories that apply to this application:
✓ Tourism promotion or marketing.
✓ Operation of a special event or festival designed to attract tourists.
✓ Operation of a tourism -related facility owned or operated by a non-profit organization.
✓ Operation and/or capital costs of a tourism -related facility owned by a municipality or a
public facilities district.
Check which one of the following applies to your agency:
✓ Non -Profit (Note: Attach a copy of your current non-profit corporate registration from
the Washington Secretary of State Office)
Municipality
For Profit Corporation
I am an authorized agent of the organization/agency applying for funding. I understand that:
• I am proposing a tourism -related service for 2023. If awarded, my organization intends to enter
into a services contract with the City; provide liability insurance for the duration of the contract
naming the City as additional insured and in an amount determined by the City; and file for a
permit for use of City property, if applicable.
• My agency will be required to submit a report documenting economic impact results in a
format determined by the City.
Signature: Benjamin T Oliver Date: 01/11/2023
41
1) Describe your tourism -related activity or event.
Starfire Sports events and tournaments
1) If an event, list the event name, date(s), and projected overall attendance.
Starfire directly manages 11 soccer tournaments and over 30 third party events including
Seawolves and Tacoma Defiance games. These events draw people from all over the county,
Canada and further aboard. Starfire Sports projected 2023 total attendance is over 1,300,000 visits.
2) Is your event/activity/facility focusing on attracting overnight tourists, day tourists, or both?
Both
3) Describe why visitors will travel to Tukwila to attend your event/activity/facility.
Starfire Sports is the epicenter of soccer not only here in the Pacific Northwest but nationwide. As
not only the home of our Seattle Sounders FC, OL Reign and the Seattle Seawolves we are host to
over 42 annual events ranging from the recreational youth players to professional players. Starfire's
own tournaments bring over 110 teams in annually from Canada alone while our leagues and youth
programs bring hundreds of day visitors to Tukwila every day of the week.
4) Describe the geographic target of the visitors you hope to attract (locally, regionally,
nationally, and/or internationally).
Starfire offers programs and events for people from all geographical areas with teams traveling
from around the world to participate in our youth tournaments, the local community of kids who
just want to come down and kick a ball to the professional athletes from National Teams, Major
League Soccer, National Women's Soccer League and Mayor League Rugby who are here for
trainings and to play games, to the players who participate in any one of our youth or adult
programs.
5) Describe the prior success of your event/activity/facility in attracting tourists.
Starfire Sports generates over 117,000 unique visitors and about 1,300,000 visits annually. Of these
visitors, roughly 7% travel more than 50 miles and stay in the area approximately 2-4 nights at a
time. Starfire run tournaments averaged 23% of participating teams traveled more than 50 miles.
6) If this your first time holding the event/activity/facility provide background on why you think
it will be successful.
N/A
Page 2 of 5
42
7) Describe how you will promote lodging establishments, restaurants, retailers, and
entertainment establishments in the City of Tukwila.
Starfire will promote our events through email and online marketing/advertising/social media. New
partners being formed with surrounding States. Our events will be listed on regional soccer. We are
also currently hiring a fulltime person in Public Relations and Communication.
8) Describe how you will use the name, "Tukwila" in publications, promotions, and for your
event?
Tukwila will not only be integrated into publications, promotions and the appropriate use of
"Tukwila" #hashtags when using social media but also on all tournament branded materials
including clothing.
In the past this integration has seen the media talk more about Tukwila with regards to soccer,
Starfire, the Sounders, Seawolves and now also the OL Reign.
9) Measurements and Metrics (Note: You will be required to report these metrics as part of the
close out of the agreement between your organization and the City.)
As a direct result of your proposed tourism -related service, provide an estimate of:
a.
Overall attendance at your proposed event/activity/facility.
1,300,000
b.
Number of people who will travel fewer than 50 miles for your
event/activity.
150,000
c.
Number of people who will travel more than 50 miles for your
event/activity.
10,000
d.
Of the people who travel more than 50 miles, the number of people
who will travel from another country or state.
23%
e.
Of the people who travel more than 50 miles, the number of people
who will stay overnight in Tukwila.
7,000+/ -
Page 3 of 5
43
f.
Of the people staying overnight, the number of people who will stay in
6,500+/ -
PAID accommodations (hotel/motel/bed-breakfast) in Tukwila.
g.
Number of paid lodging room nights resulting from your proposed
event/ activity/facility (for example: 25 paid rooms on Friday and 50
paid rooms on Saturday = 75 paid lodging room nights)
10,000+/ -
10) What methodologies did you use to calculate the estimates and what methodologies will you
use to track outcomes, such as total participants, estimated visitor spending, etc?
Team surveys and SSRTA Event Impact Calculator
11) What is the overall budget for your event/activity/facility? What percent of the budget are
you requesting from the City of Tukwila?
Our annual marketing budget is just under $24,000 without the support of LTAC funding that allows
us to market to traveling teams, attend team/marketing conferences for tournaments and event
recruiting.
Applications are considered on a rolling basis. Please contact staff to discuss the process for having the
application reviewed by the City's Lodging Tax Advisory Committee.
Completed applications should be submitted to:
Lodging Tax Advisory Committee
c/o Brandon Miles
City of Tukwila
6200 Southcenter Blvd
Tukwila, WA 98188
Or,
Brandon.Miles@Tukwilawa.gov
Questions?
Page 4 of 5
44
LTAC Contact:
Brandon J. Miles
(206) 431-3684
Brandon.Miles@Tukwilawa.gov.
Updated: December 29, 2022
Page 5 of 5
45
46
Tourism Funding, Six Year Financial Plan
DRAFT - Updated March 3, 2021
Tourism Revenue
Working Draft Update
Lodging Tax $
Total Revenues: $
Tourism Expenses
Marketing, Sales, and Sponsorships
Sponsorships
Small Events
lence Tukwila, Branding and Marketing, Visitors
World Cup Planning and Activation
Business Attraction and Promotion
COVID-19 Response
SavingLocalKC.com
SSRTA Emergency Funding
Showare Sponsorship
Seattle Southside Chamber of Commerce
Destination Development
Wayfinding Plan Development and Installation
Art Investments
Tukwila Pond
General Administration
2022 Budgeted 2022 Forecasted
450,000 $
450,000
884,745 $
2023
800,000 $
2024
2025
2026
2027
Totals, '22-'27
840,000 $ 882,000 $ 926,100 $ 972,405 $ 5,755,250
$ 884,745
$ 800,000
$ 840,000
$ 882,000 $ 926,100 $ 972,405 $ 5,755,250
Salary and Benefits $
City Overhead Charge $
Administrative $
Total Expenditures:
150,000 $ 100,000 $ 225,000 $ 225,000 $ 150,000 $ 150,000 $ 150,000 $ 700,000
15,000 $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 60,000
75,000 $ 140,000 $ 190,000 $ 190,000 $ 190,000 $ 190,000 $ 190,000 $ 710,000
50,000 $ - $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 150,000
$ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000
15,000 $
150,000 $
75,000 $
200,000 $
79,978 $
25,231 $
28,750 $
1,000 $
15,000 $
$ 100,000 $
$ 75,000 $
$ 200,000 $
81,257 $
25,231 $
28,750 $
91,397 $
26,493 $
30,000 $
15,000 $ 15,000 $
100,000 $
75,000 $
200,000 $
95,830 $
27,818 $
30,000 $
100,000 $
75,000 $
200,000 $
98,705 $
28,653 $
30,000 $
863,959 391,238
$ 1,047,890
$ 1,053,648
982,357 $
Beginning Fund Balance:) $
Ending Fund Balance: $
Notes
This document does not bind the City to provide funds nor does it authorize any funding. All use of lodging tax funds must be approved by LTAC and the City Council through an application process.
The blue cells have been updated since the LTAC last looked at this document.
Salary/Benefits for Business Relations Manager is split 50/50 between general fund and lodging tax and is estimated to increase 3% annually after 2024.
1,742,366 I $
1,328,407 $
1,742,366 I $
2,235,873 $
2,235,873 I $
1,987,983 $
1,987,983 I $
1,774,335 $
1,774,335 I $
1,673,978 $
15,000 $
100,000 $
40,000 $
200,000 $
101,666 $
29,512 $
30,000 $
951,178 $
1,673,978 I $
1,648,899 $
15,000 $ 46,000
100,000 $ 300,000
40,000 $ 225,000
200,000 $ 600,000
104,716 $ 101,666
30,397 $ 29,512
30,000 $ 118,750
955,114 $ 5,381,425
1,648,899
1,666,191
The City overhead charge is charged to all special funds. It recoups the cost to the general fund to support the lodging tax fund. It includes facilities, technology, legal, accounting, and record keeping services and is estimated to increase 3% annually after 2024.
Updated: 1/11/2023
BJ M
48
City of Tukwila
City Council Planning & Community Development Committee
Meeting Minutes
March 6, 2023 - 5:30 p.m. - Hybrid Meeting; Hazelnut Conference Room & MS Teams
Councilmembers Present: Kathy Hougardy, Chair; De'Sean Quinn, Thomas McLeod
Staff Present: Rachel Bianchi, Nora Gierloff, Brandon Miles, Rachelle Sagan, Joseph
Mose
Chair Hougardy called the meeting to order at 5:30 p.m.
BUSINESS AGENDA
A. Permit Review Update
Staff provided an update on the status of permit review procedures, staffing, timelines and
revenues.
Item(s) for follow-up:
Provide information on processing time for rounds 2 and beyond of comment letters.
Committee Recommendation
Discussion only.
B. Code, Permit Process and Culture Review
Staff is seeking Committee approval to move forward with a review of City building and fire
codes, infrastructure regulations, permit processes, and customer service culture. This effort
is likely to require a budget amendment.
Committee Recommendation
Unanimous approval.
C. Rental Housing Program Update
Staff provided a program update.
Committee Recommendation
Discussion only.
D. Lodging Tax Application: Starfire Sports
The Lodging Tax Advisory Committee forwarded a recommendation to approve an
*application from Starfire Sports for the amount of $110,000 through 2024 for tourism
promotion activities.
Committee Recommendation
Unanimous approval. Forward to March 20, 2023 Regular Consent Agenda.
Unanimous approval to place the contract on a consent agenda when it is finalized.
49
50
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared 4y
IVI) or'.r revieav
Council reriear
03/20/23
JR
ITEM INFORMATION
ITEM No.
5.G.
51
STAFF SPONSOR: BRITTANY ROBINSON
ORIGINAL AGENDA DATE: 03/20/23
AGENDA ITEM TITLE Surface Water - National Pollutant Discharge Elimination System Program (NPDES)
Grant Agreement 23-046, Amendment No. 1
CATEGORY ❑ Discussion
Mtg Date
11
Motion
Date 03/20/23
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
Mtg
SPONSOR ❑Council Mayor HR ❑DCD f Finance ❑Fire TS nP&R nPolice APim ❑Court
SPONSOR'S The Department of Ecology notified Tukwila that we have been awarded a grant
SUMMARY amendment of $62,000 for 2021-2023 Municipal Stormwater Capacity -Building Grant
funding for the NPDES program. All funds must be used for expenses incurred from July 1,
2021- June 30, 2023. The Council is being asked to approve the grant amendment with the
Department of Ecology in the amount of $62,000 for the NPDES Program and consider this
item at the Consent Agenda at the March 20, 2023 Regular Council Meeting.
REVIEWED BY
M Trans&infrastructure
CommunitySvs/Safety Finance Comm. ❑ Planning/Economic Dev.
Arts Comm. Parks Comm. ❑ Planning Comm.
COMMITTEE CHAIR: TOSH SHARP
❑ LTAC
DATE: 03/20/23
RECOMMENDATIONS:
SPONsoR/ADMIN.
COMMITTEE
Public Works Department
Unanimous Approval; Forward to the Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$62,000 $ $0.00
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
03/20/23
MTG. DATE
ATTACHMENTS
03/20/23
Informational Memorandum dated 03/17/23
2023-2028 CIP page 18
Draft DOE grant amendment
51
52
City of Tukwila
Allan Ekberg, Mayor
Public Works Department - Hari Ponnekanti, Director/City Engineer
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Services Committee
FROM: Hari Ponnekanti, Public Works Director/City Engineer
BY: Brittany Robinson, Public Works Grant Analyst
Russell Betteridge, NPDES Coordinator
CC: Mayor Allan Ekberg
DATE: March 17, 2023
SUBJECT: Surface Water - National Pollutant Discharge Elimination System Program (NPDES)
Project No. 99341210
Grant Agreement 23-046, Amendment No. 1
ISSUE
Approve Amendment No. 1 for the 2021-2023 Municipal Stormwater Capacity -Building grant
agreement, in the amount of $62,000, for the National Pollutant Discharge Elimination System
(NPDES) Program.
BACKGROUND).
The National Pollutant Discharge Elimination System (NPDES) program is a requirement of the State
and includes public education and outreach, illicit discharge detection and illumination, staff training,
inspections of public and private systems, and drainage system maps. This program also funds clean-
up of illicit discharge (spill cleanup) costs that may occur in the City's right-of-way.
The 2021 Washington State Legislature provides funding each biennium for Tukwila's municipal
NPDES Program.
ANALYSIS
On February 28, 2023, Council approved a grant award for the 2021-2023 Municipal Stormwater
Capacity -Building grant in the amount of $70,000 for the NPDES program. The Department of
Ecology notified the City of Tukwila that we have been awarded an additional $62,000, which must
be approved by March 31, 2023 or the funding will be forfeited.
All funds must be used for expenses incurred from July 1, 2021- June 30, 2023. This funding can
be used to retroactively reimburse NPDES work that was already completed from July 1, 2021 to
date.
FISCAL IMPACT
Grant Amendment No. 1 is for $62,000, with no City match requirement.
RECOMMENDATION
The Council is being asked to approve Amendment No. 1 for the 2021-2023 Municipal Stormwater
Capacity -Building grant agreement, in the amount of $62,000, for the NPDES Program, and consider
this item same day at the Consent Agenda at the March 20, 2023 Regular Council Meeting.
Attachments: 2023 CIP Pg 78
Ecology Grant Agreement, Amendment No. 1
53
54
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2023 to 2028
PROJECT: NPDES Program Project No. 99341210
Provide programmatic implementation requirements of NPDES. The Master Drainage Program specifies
DESCRIPTION: a NPDES reporting and action plan for City compliance. The services/supplies funds will also include any illicit
discharge (spill cleanup) costs that may occur in the City's right-of-way.
State NPDES requirements include an annual report, public education and outreach, illicit discharge detection
JUSTIFICATION: and illumination, approved technical standards, staff training, inspections of public and private systems, and
drainage system maps.
STATUS: All current NPDES requirements have been implemented. LID added to TMC in 2017.
MAINT. IMPACT: Additional cleaning and documentation will require added staff resources.
COMMENT:
National Pollutant Discharge Elimination System (NPDES). Additional NPDES requirements will be ongoing.
Costs shown include emergency supplies, testing equipment, DOE testing, and annual public outreach surveys.
Added Smap requirements requiring changes to GIS Mapping to conform with DOE NPDES standards.
FINANCIAL Through Estimated
(in $000's)
2021 2022 2023
2024 2025 2026 2027 2028 BEYOND TOTAL
EXPENSES
Services/Supplies
50
50
60
60
60
60
65
65
65
535
Const. Mgmt.
0
Construction
0
TOTAL EXPENSES
50
50
60
60
60
60
65
65
65
535
FUND SOURCES
Awarded Grant
50
50
Proposed Grant
50
50
50
150
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
50
0
60
10
60
10
65
15
65
335
TOTAL SOURCES
50
50
60
60
60
60
65
65
65
535
Project Location:
Entire System
2023 - 2028 Capital Improvement Program
55
56
NM DEPARTMENT OF
mho
ECOLOGY
State of Washington
AMENDMENT NO. 1
TO AGREEMENT NO. WQSWCAP-2123-Tukwil-00140
BETWEEN
THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY
AND
CITY OF TUKWILA
PURPOSE: To amend the above -referenced agreement (AGREEMENT) between the state of Washington Department of
Ecology (ECOLOGY) and City of Tukwila (RECIPIENT) for the 2021-2023 Biennial Stormwater Capacity Grants
(PROJECT).
The purpose of this amendment is to increase the grant funding by an additional $25,000. The grant end date will also be
extended from the original end date of 3/31/23 to 6/30/23 to allow more time for the additional funding to be utilized.
IT IS MUTUALLY AGREED that the AGREEMENT is amended as follows:
Total Cost:
Original: 70,000.00 Amended: 132,500.00
Total Eligible Cost:
Original: 70,000.00 Amended: 132,500.00
Expiration Date:
Original: 03/31/2023 Amended: 06/30/2023
CHANGES TO THE BUDGET
Funding Distribution EG220380
Funding Title: 2021-23 capacity grant
Funding Type: Grant
Funding Effective Date: 07/01/2021
Funding Source:
Template Version 10/30/2015
Funding Expiration Date: 06/30/2023
57
State of Washington Department of Ecology
City of Tukwila
2021-2023 Biennial Stormwater Capacity Grants Project
Agreement No. WQSWCAP-2123-Tukwil-00140
Title: Model Toxics Control Operating Account (MTCOA)
Fund: FD
Type: State
Funding Source %: 100%
Description: MTCA
Approved Indirect Costs Rate:
Recipient Match %:
InKind Interlocal Allowed:
InKind Other Allowed:
Approved State Indirect: 30%
0%
No
No
Is this Funding Distribution used to match a federal grant? No
2021-23 capacity grant
Task Total
Project Administration/Management
$ 2,500.00
Permit Implementation
$ 130,000.00
CHANGES TO SCOPE OF WORK
Task Number: 2
Task Title: Permit Implementation
Total: $ 132,500.00
Task Cost: $130,000.00
Page 2 of 5
Task Description:
Conduct work related to implementation of municipal stormwater National Pollutant Discharge Elimination System (NPDES)
permit requirements. If the RECIPIENT is out of compliance with the municipal stormwater National Pollutant Discharge
Elimination System (NPDES) permit, the RECIPIENT will ensure funds are used to attain compliance where applicable. The
following is a list of elements RECIPIENT's project may include.
1) Public education and outreach activities, including stewardship activities.
2) Public involvement and participation activities.
3) Illicit discharge detection and elimination (IDDE) program activities, including:
a) Mapping of municipal separate storm sewer systems (MS4s).
b) Staff training.
c) Activities to identify and remove illicit stormwater discharges.
d) Field screening procedures.
e) Complaint hotline database or tracking system improvements.
4) Activities to support programs to control runoff from new development, redevelopment, and construction sites, including:
Template Version 10/30/2015
58
State of Washington Department of Ecology
City of Tukwila
2021-2023 Biennial Stormwater Capacity Grants Project
Agreement No. WQSWCAP-2123-Tukwil-00140
Page 3 of 5
a) Development of an ordinance and associated technical manual or update of applicable codes.
b) Inspections before, during, and upon completion of construction, or for post -construction long-term maintenance.
c) Training for plan review or inspection staff.
d) Participation in applicable watershed planning effort.
5) Pollution prevention, good housekeeping, and operation and maintenance program activities, such as:
a) Inspecting and/or maintaining the MS4 infrastructure.
b) Developing and/or implementing policies, procedures, or stormwater pollution prevention plans at municipal properties or
facilities.
6) Annual reporting activities.
7) Establishing and refining stormwater utilities, including stable rate structures.
8) Water quality monitoring to implement permit requirements for a Water Cleanup Plan (TMDL). Note that any monitoring
funded by this program requires submittal of a Quality Assurance Project Plan (QAPP) that the DEPARMENT approves prior
to awarding funding for monitoring.
Monitoring, including:
a) Development of applicable QAPPs.
b) Monitoring activities, in accordance with a DEPARTMENT- approved QAPP, to meet Phase I/II permit requirements.
9) Structural stormwater controls program activities (Phase I permit requirement)
10) Source control for existing development (Phase I permit requirement), including:
a) Inventory and inspection program.
b) Technical assistance and enforcement.
c) Staff training.
11) Equipment purchases that result directly in improved permit compliance. Equipment purchases must be specific to
implementing a permit requirement (such as a vactor truck) rather than general use (such as a pick-up truck). Equipment
purchases over $5,000 must be pre -approved by Ecology.
Documentation of all tasks completed is required. Documentation may include: field reports, dates and number of inspections
conducted, dates of trainings held and participant lists, number of illicit discharges investigated and removed, summaries of
planning, stormwater utility or procedural updates, annual reports, copies of approved QAPPs, summaries of structural or
source control activities, summaries of how equipment purchases have increased or improved permit compliance. Capital
construction projects, incentives or give -a -ways, grant application preparation, TAPE review for proprietary treatment systems,
or tasks that do not support Municipal Stormwater Permit implementation are not eligible expenses.
Task Goal Statement:
This task will improve water quality in the State of Washington by reducing the pollutants delivered by stormwater to lakes,
streams, and the Puget Sound by implementing measures required by Phase I and II NPDES permits.
Task Expected Outcome:
RECIPIENTS will implement measures required by Phase I and II NPDES permits.
Template Version 10/30/2015
59
State of Washington Department of Ecology
City of Tukwila
2021-2023 Biennial Stormwater Capacity Grants Project
Agreement No. WQSWCAP-2123-Tukwil-00140
Deliverables
Page 4 of 5
Number
Description
Due Date
2.1
Documentation of tasks completed
Template Version 10/30/2015
60
State of Washington Department of Ecology
City of Tukwila
2021-2023 Biennial Stormwater Capacity Grants Project
Agreement No. WQSWCAP-2123-Tukwil-00140
Funding Distribution Summary
Recipient / Ecology Share
Page 5 of 5
Funding Distribution Name
Recipient Match %
Recipient Share
Ecology Share
Total
2021-23 capacity grant
0 %
$ 0.00
S 132,500.00
$ 132,500.00
Total
$ 0.00
$ 132,500.00
$ 132,500.00
Template Version 10/30/2015
61
62
COUNCIL AGENDA SYNOPSIS
kJi'' \4s, Initial
ITEM NO.
"Z.
Meeting Date
Prepared by
Mciyor's revieov
Council review
04
3/20/23
DR
�
6.A.
190E
ITEM INFORMATION
STAFF SPONSOR: DAVID ROSEN
ORIGINAL AGENDA DATE: 3/20/23
AGENDA ITEM TITLE Grant Acceptance - King County Veterans, Seniors, and Human Services Levy
CATEGORY ❑ Discussion
Mtg Date
11 Motion
Mtg Date 3/20/23
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
Other
Mtg Date
SPONSOR ❑ Council ❑ Mayor ❑ Adm in Svcs ❑ DCD ❑ Finance ❑ Fire
PSR ❑ Police ❑ PIE
SPONSOR'S The Parks and Recreation Department has been awarded $60,000 in grant funding via King
SUMMARY County's Veterans, Seniors, and Human Services Levy. This levy provides seniors and
veterans crucial services in social engagement, healthy living, service system access and
improvement, and more. This contract does not require any match from the city.
Department staff asks that City Council approve this contract for execution.
REVIEWED BY ❑ Trans&Infrastructure Svcs 11
❑ LTAC ❑
DATE: 3/13/23
Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev.
Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
COMMITTEE CHAIR: ABDI
RECOMMENDATIONS:
SPONsoR/ADMIN. Department of Parks & Recreation
COMMITTEE Unanimous Approval; Forward to Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$60,000 $0 $0
Fund Source: GRANT FUNDING
Comments: Grant does not require matching funding, therefore creating no net impact on General Fund
MTG. DATE
RECORD OF COUNCIL ACTION
3/20/23
MTG. DATE
ATTACHMENTS
3/20/23
Informational Memorandum dated March 1, 2023
King County Department of Community and Human Services Contract (6349000)
Minutes from the 3/13 CSS Committee meeting
63
64
City of Tukwila
Allan Ekberg, Mayor
Parks & Recreation Department - Pete Mayer, Director
INFORMATIONAL MEMORANDUM
TO: Community Services & Safety Committee
FROM: David Rosen, Parks & Recreation Fiscal Analyst
DATE: March 1, 2023
SUBJECT: Grant Acceptance — Veterans, Seniors, and Human Services Levy (VSHSL)
ISSUE
The Tukwila Parks and Recreation Department has been awarded $60,000 in grant funding from the
King County Department of Community and Human Services. This grant, due to its monetary amount,
requires council approval to be accepted.
BACKGROUND
The VSHSL is a voter approved six-year property tax levy that envisions senior centers in King County
as inclusive central hubs where diverse groups of older adults can form community bonds and access a
variety of senior programming and services. Tukwila has received VSHSL funding for several years.
The current levy is set to expire in December 2023. A request for renewing the levy will go before the
King County Council in May and if approved will go to voters in August.
DISCUSSION
Staff were informed in October of the grant award. However, by the time the contract amendment had
been provided by King County, the active contract had expired. Per city policy, staff requested King
County issue the city a new contract for execution, which was received in mid-February.
Some program highlights of the VSHSL include:
• Providing services such as fitness passes, art classes, and community engagement
opportunities to 614 unique people in FY22 and 790 unique people in the past several FYs
• Hosting 8,689 senior fitness membership scans in FY22
• Providing "Hub" partner events with the City of Burien for veterans such as a picnic, Mariners
game, Veteran's Day event, waterways cruise, and the 12 Days of Goodness with the Seattle
Seahawks. These events served 237 veterans and family members. A "Hub" refers to services
or events being coordinated by multiple community centers such as Tukwila and Burien.
FINANCIAL IMPACT
The grant award is in the amount of $60,000, with payments coming quarterly for preceding quarters
(4/14/23, 7/14/23, 10/13/23, and 1/15/24) in equal installments. The grant does not require a match and
therefore does not create any net financial impact on the General Fund. Staff did not budget to receive
these revenues in the FY23/24 budget as the status of the levy was unclear at the time. Had the grant
not been received, services would have either been reduced and/or greater cost recovery would have
been required from program participants.
RECOMMENDATION
Staff recommends the attached contract be forwarded for approval on the City Council Consent Agenda
on Monday, March 20tH
ATTACHMENTS
1. King County Department of Community and Human Services Contract (6349000)
Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov
65
66
King County
Department of Community and Human Services
Adult Services Division
401 Fifth Avenue, Suite 500
Seattle, WA 98104
KING COUNTY DEPARTMENT OF COMMUNITY AND HUMAN SERVICES CONTRACT
Contractor City of Tukwila
Contract Title KING COUNTY COMMUNITY AND HUMAN SERVICES CONTRACT — 2023
Contract Amount $ 60,000
Contract Period From: 01/01/2023
UEI No. (if applicable) UEQNMC26C8T3 SAM No.(if applicable) 47Z60
To 12/31/2023
THIS CONTRACT No. 6349000 is entered into by KING COUNTY (the "County"), and City of
Tukwila (the "Contractor") whose address is 6200 Southcenter Blvd, Tukwila, WA 98188.
FUNDING SOURCES
FUNDING LEVELS
EFFECTIVE DATES
COUNTY
$60,000
01/01/2023 - 12/31/2023
TOTAL
$60,000
01/01/2023 - 12/31/2023
WHEREAS, the County has been advised that the foregoing are the current funding sources,
funding levels and effective dates, and
WHEREAS, the County desires to have certain services performed by the Contractor as
described in this Contract,
NOW THEREFORE, in consideration of payments, covenants, and agreements hereinafter
mentioned, to be made and performed by the parties hereto, the parties mutually agree as
follows.
STANDARD TERMS AND CONDITIONS
1. Contract Services and Requirements, and Incorporated Exhibits.
The Contractor shall provide services and meet the requirements included in these Standard
Terms and Conditions and in the following attached Exhibits, each of which is incorporated
herein by this reference:
EXHIBIT NAME
EXHIBIT NUMBER
City of Tukwila - Transform Senior Centers - Council -Added -
VSHSL - SE 3
Exhibit I
If you require accommodation to access this form, alternate
formats are available upon request.
67
2. Contract Term
This Contract shall begin on 01/01/2023, and shall terminate on 12/31/2023, unless extended or
terminated earlier, pursuant to the terms and conditions of the Contract.
3. Compensation and Method of Payment
A. Compensation:
The County shall compensate the Contractor for satisfactory completion of the services
and requirements as specified in this Contract and its attached Exhibit(s).
B. Invoicing:
The Contractor shall submit invoices and all accompanying reports as specified in the
attached Exhibit(s), including its final invoice and all outstanding reports. The County shall
endeavor to make payment not more than 30 days after a complete and accurate invoice
is received.
C. Final Invoice:
The Contractor shall submit its final invoice and all outstanding reports as specified in this
Contract and its attached Exhibit(s). If the Contractor's final invoice and reports are not
submitted as required, the County will be relieved of all liability for payment to the
Contractor of the amounts set forth in the final invoice or any later invoice.
D. Reimbursement for Travel:
The Contractor will not be reimbursed for travel unless otherwise specified within an
Exhibit.
4. Internal Control and Accounting System
The Contractor shall establish and maintain a system of accounting and internal controls that
complies with the generally accepted accounting principles issued by the Financial Accounting
Standards Board (FASB), the Governmental Accounting Standards Board (GASB), or both as is
applicable to the Contractor's form of doing business.
5. Debarment and Suspension Certification
Entities that are debarred, suspended, or proposed for debarment, by the U.S. Government are
excluded from receiving federal funds and contracting with the County. The Contractor, by
signature to this Contract, certifies that the Contractor is not currently debarred, suspended, or
proposed for debarment, by any Federal department or agency. The Contractor shall not enter
into a subcontract with a person or entity that is debarred, suspended, or proposed for
debarment. The Contractor shall notify King County if it, or a Subcontractor, is debarred,
suspended, or proposed for debarment, by any Federal department or agency. Debarment
status may be verified at https://www.sam.gov/.
6. Maintenance of Records
A. Accounts and Records:
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The Contractor shall maintain the following for a period of six years after termination of
this Contract: accounts and records, including personnel, property, financial,
programmatic records, and other such records the County may deem necessary to
ensure proper accounting and compliance with this Contract.
B. Nondiscrimination and Equal Employment Records:
In accordance with the nondiscrimination and equal employment opportunity
requirements set forth in Section 17. below, the Contractor shall maintain the following for
a period of six years after termination of this Contract:
i. Records of employment, employment advertisements, application forms, other data,
records, and information related to employment, applications for employment or the
administration or delivery of services or any other benefits under this Contract; and
ii. Records, including written quotes, bids, estimates or proposals, submitted to the
Contractor by all entities seeking to participate in this Contract, and any other
information necessary to document the actual use of and payments to
Subcontractors and suppliers in this Contract, including employment records.
The County may visit the site of the work and the Contractor's office to review these
records. The Contractor shall provide all help requested by the County during such
visits and make the foregoing records available to the County for inspection and
copying. At all reasonable times, the Contractor shall provide to the County, the
state, and/or federal agencies or officials access to its facilities—including those of
any Subcontractor assigned any portion of this Contract in order to monitor and
evaluate the services provided under this Contract. The County will give reasonable
advance notice to the Contractor in the case of audits to be conducted by the
County. The Contractor shall comply with all record keeping requirements of any
applicable federal rules, regulations, or statutes included or referenced in the
Contract documents. If different from the Contractor's address listed above, the
Contractor shall inform the County in writing of the location of its books, records,
documents, and other evidence for which review is sought, and shall notify the
County in writing of any changes in location within 10 working days of any such
relocation.
7. Evaluations and Inspections
A. Subject to Inspection, Review, or Audit:
The records and documents with respect to all matters covered by this Contract shall be
subject at all times to inspection, review, or audit by the County and/or federal/state
officials authorized by law during the performance of this Contract and for six years after
termination hereof, unless a longer retention period is required by law.
B. Medical Records:
If applicable, medical records shall be maintained and preserved by the Contractor in
accordance with state and federal medical records statutes, including but not limited to
Revised Code of Washington (RCW) 70.41.190, 70.02.160, and standard medical records
practice. The Contractor shall also be responsible for the maintenance and disposal of
such medical records.
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C. Contract Monitoring:
The Contractor and the County shall engage in monitoring visits to assess the
Contractor's compliance with Contract requirements, quality, and practices. The County
will execute monitoring visits in accordance with the applicable frequency, as prescribed
by the controlling Exhibit(s) under this Contract. The Contractor shall cooperate with the
County and its agents to assess the Contractor's performance under this Contract. At the
request of the County, the Contractor shall implement a plan to remedy any items of
noncompliance identified during the monitoring process.
The results and records of these processes shall be maintained and disclosed in
accordance with RCW Chapter 42.56.
D. Performance, Measurement and Evaluation
The Contractor shall submit performance metrics and program data as set forth in
Exhibit(s) to this Contract. The Contractor shall participate in evaluation activities as
required by the County and shall make available all information required by any such
performance measurement and evaluation processes.
E. Unauthorized Disclosure:
The Contractor shall protect from unauthorized disclosure all information, records, and
data collected in connection with this Contract in accordance with applicable state and
federal law.
8. Compliance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA)
The Contractor shall not use protected health information created or shared under this Contract
in any manner that would constitute a violation of HIPAA and any regulations enacted pursuant
to its provisions. Contractor shall read and maintain compliance with all HIPAA requirements,
which can be found at https://www.kingcounty.gov/depts/community-human-
services/contracts/requirements.aspx.
9. Financial Report Submission
The Contractor is required to submit a financial reporting package as described in Subsections
A through C below. All required documentation shall be submitted by email to
DCHSContracts@kingcounty.gov by the stated due date.
A. If the Contractor is a Non -Federal entity as defined in 2 Code of Federal Regulations
(CFR) Part 200.69 and expends $750,000 or more in Federal awards during its fiscal
year, then the Contractor shall meet the audit requirements in 2 CFR Part 200 Subpart F.
Audit packages are due to the County within nine months after the close of the
Contractor's fiscal year.
B. If the Contractor is a local government in the State of Washington and is not subject to the
requirements in Subsection A, the Contractor shall submit audited financial statements
that are in accordance with the Washington State Auditor's Office requirements. Financial
statement audits are due to the County within 150 days after the close of the Contractor's
fiscal year end as required by RCW 43.09.230.
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C. If the Contractor is not subject to the requirements in Subsection A or B, the following
apply:
Entity Type
Non -Profit
For Profit
Gross
Revenue
Gross Revenue
Under $3M on
Gross Revenue
Over $3M on
Gross Revenue
Under $3M on
Gross Revenue
Over $3M on
average in the
previous three
fiscal years.
average in the
previous three
fiscal years.
average in the
previous three
fiscal years.
average in the
previous three
fiscal years.
Required
Documentation
• Form 990
within 30 days
of its being
filed; and
• A full set of
annual internal
financial
statements
Audited financial
statements
prepared by an
independent
Certified Public
Accountant or
Accounting Firm
• Income tax
return; and
• A full set of
annual internal
financial
statements
Audited financial
statements
prepared by an
independent
Certified Public
Accountant or
Accounting Firm
Due Date
Within 30
calendar days
from the forms
being filed.
Within nine
months following
the close of the
Contractor's fiscal
year.
Within 30
calendar days
from the forms
being filed.
Within nine
months following
the close of the
Contractor's
fiscal year.
D. Waiver:
A Contractor that is not subject to the requirements in Subsection A may, in extraordinary
circumstances, request, and in the County's sole discretion, be granted, a one-year
waiver of the audit requirements. Such requests are made to the County at:
DCHSContracts@kingcounty.gov for review. If approved by the County, the Contractor
may substitute for the above requirements other forms of financial reporting or fiscal
representation certified by the Contractor's Board of Directors, provided the Contractor
meets the following criteria:
Financial reporting and any associated management letter show no reportable
conditions or internal control issues; and
ii. There has been no turnover in key staff since the beginning of the period for which
the financial reporting was completed.
10. Corrective Action
If the County determines that the Contractor has failed to comply with any terms or conditions of
this Contract, or the Contractor has failed to provide in any manner the work or services (each a
"breach"), and if the County determines that the breach warrants corrective action, the following
procedure will apply:
A. Written Notification:
The County will notify the Contractor in writing of the nature of the breach.
B. Contractor's Corrective Action Plan:
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The Contractor shall respond with a written corrective action plan within ten working days
of its receipt of such notification unless the County, at its sole discretion, extends in
writing the response time. The plan shall indicate the steps being taken to correct the
specified breach and shall specify the proposed completion date for curing the breach.
This date shall not be more 30 days from the date of the Contractor's response, unless
the County, at its sole discretion, specifies in writing an extension to complete the
corrective actions.
C. County's Determination of Corrective Action Plan Sufficiency:
The County will determine the sufficiency of the Contractor's proposed corrective action
plan, then notify the Contractor in writing of that determination. The determination of
sufficiency of the Contractor's corrective action plan shall be at the sole discretion of the
County.
D. Termination or Suspension:
If the Contractor does not respond within the appropriate time with a corrective action
plan, or the Contractor's corrective action plan is determined by the County to be
insufficient, the County may terminate or suspend this Contract in whole or in part
pursuant to Section 12.
E. Withholding Payment:
In addition, the County may withhold any payment to the Contractor or prohibit the
Contractor from incurring additional obligations of funds until the County is satisfied that
corrective action has been taken or completed.
F. Non -Waiver of Rights:
Nothing herein shall be deemed to affect or waive any rights the parties may have
pursuant to Section 12, Subsections B, C, or D.
11. Dispute Resolution
The parties shall use their best, good -faith efforts to cooperatively resolve disputes and problems
that arise in connection with this Contract. Both parties will make a good faith effort to continue
without delay to carry out their respective responsibilities under this Contract while attempting to
resolve the dispute under this Section.
12. Termination
A. Termination for Convenience:
This Contract may be terminated by the County without cause, in whole or in part, at any
time during the term specified in Section 2. above, by providing the Contractor 30
calendar days advance written notice of the termination. The Contract may be suspended
by the County without cause, in whole or in part, at any time during the term specified in
Section 2. above, by providing the Contractor 30 calendar days advance written notice of
the suspension.
B. Termination for Default:
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The County may terminate or suspend this Contract, in whole or in part, upon seven
business days advance written notice if: (1) the Contractor breaches any duty, obligation,
or service required pursuant to this Contract and either (a) the corrective action process
described in Section 10. fails to cure the breach or (b) the County determines that
requiring a corrective action plan is impractical or that the duties, obligations, or services
required herein become impossible, illegal, or not feasible. If the Contract is terminated by
the County pursuant to this Subsection 12.B., the Contractor shall be liable for damages,
including any additional costs of procuring similar services from another source.
If the termination results from acts or omissions of the Contractor, including but not limited
to misappropriation, nonperformance of required services, or fiscal mismanagement, the
Contractor shall return to the County immediately any funds, misappropriated or
unexpended, that have been paid to the Contractor by the County.
C. Termination for Non -Appropriation:
If expected or actual funding is withdrawn, reduced, or limited in any way prior to the
termination date set forth above in Section 2., the County may, upon seven business days
advance written notice to the Contractor, terminate or suspend this Contract in whole or in
part.
If the Contract is terminated or suspended as provided in this Subsection 12.C.: (1) the
County will be liable only for payment in accordance with the terms of this Contract for
services rendered prior to the effective date of termination or suspension; and (2) the
Contractor shall be released from any obligation to provide such further services pursuant
to the Contract as are affected by the termination or suspension.
Funding or obligation under this Contract beyond the current appropriation year is
conditional upon appropriation by the County Council and/or other identified funding
source(s) of sufficient funds to support the activities described in the Contract. If such
appropriation is not approved, this Contract will terminate at the close of the current
appropriation year. The current funding sources associated with this Contract are
specified on page one.
If the Contract is suspended as provided in this Section, the County may provide written
authorization to resume activities.
D. Non -Waiver of Rights:
Nothing herein shall limit, waive, or extinguish any right or remedy provided by this
Contract or by law or equity that either party may have if any of the obligations, terms, and
conditions set forth in this Contract are breached by the other party.
13. Hold Harmless and Indemnification
A. Duties as Independent Contractor:
In providing services under this Contract, the Contractor is an independent contractor,
and neither it nor its officers, agents, or employees are employees of the County for any
purpose. The Contractor shall be responsible for all federal and/or state tax, industrial
insurance, and Social Security liability that may result from the performance of and
compensation for these services and shall make no claim of career service or civil service
rights which may accrue to a County employee under state or local law.
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The County assumes no responsibility for the payment of any compensation, wages,
benefits, or taxes, by, or on behalf of the Contractor, its employees, and/or others by
reason of this Contract.
The Contractor shall protect, indemnify, defend, and save harmless the County, its
officers, agents, and employees from and against any and all claims, costs, and/or losses
whatsoever occurring or resulting from (1) the Contractor's failure to pay any such
compensation, wages, benefits, or taxes, and/or (2) the supplying to the Contractor of
work, services, materials, or supplies by Contractor employees or other suppliers in
connection with or support of the performance of this Contract.
B. Contractor's Duty to Repay County:
The Contractor is financially responsible for and shall repay the County all indicated
amounts following an audit exception which occurs due to the negligence, intentional act,
and/or failure, for any reason, to comply with the terms of this Contract, by the Contractor,
its officers, employees, agents, and/or representatives. This duty to repay the County
shall not be diminished or extinguished by the termination of the Contract.
C. Contractor Indemnifies County:
To the maximum extent permitted by law, the Contractor shall protect, defend, indemnify,
and save harmless the County, its officers, employees, and agents from any and all costs,
claims, judgments, and/or awards of damages, arising out of, or in any way resulting from,
the negligent acts or omissions of the Contractor, its officers, employees, Subcontractors
and/or agents, in its performance or non-performance of its obligations under this
Contract. The Contractor's obligations under this Subsection 13.C. shall extend to any
claim, demand, and/or cause of action brought by, or on behalf of, any of its employees or
agents. For this purpose, the Contractor, by mutual negotiation, hereby waives, as
respects the County only, any immunity that would otherwise be available against such
claims under any industrial insurance act, including Title 51 RCW, other Workers'
Compensation act, disability benefit act, or other employee benefit act of any jurisdiction
which would otherwise be applicable in the case of such claim. In addition, the Contractor
shall protect and assume the defense of the County and its officers, agents, and
employees in all legal or claim proceedings arising out of, in connection with, or incidental
to its indemnity obligation; and shall pay all defense expenses, including reasonable
attorney's fees, expert fees, and costs incurred by the County on account of such litigation
or claims. If the County incurs any judgment, award, and/or cost arising therefrom
including reasonable attorneys' fees to enforce the provisions of this article, all such fees,
expenses, and costs shall be recoverable from the Contractor.
D. County Indemnifies Contractor:
To the maximum extent permitted by law, the County shall protect, defend, indemnify, and
save harmless the Contractor, its officers, employees, and agents from any and all costs,
claims, judgments, and/or awards of damages, arising out of, or in any way resulting from,
the negligent acts or omissions of the County, its officers, employees, and/or agents, in its
performance and/or non-performance of its obligations under this Contract. The County's
obligations under this Subsection 13.D. extend to any claim, demand, and/or cause of
action brought by, or on behalf of, any of its employees or agents. For this purpose, the
County, by mutual negotiation, hereby waives, as respects the Contractor only, any
immunity that would otherwise be available against such claims under the Industrial
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Insurance provisions of Title 51 RCW. In the event the Contractor incurs any judgment,
award, and/or cost arising therefrom including reasonable attorneys' fees to enforce the
provisions of this article, all such fees, expenses, and costs shall be recoverable from the
County.
E. Intellectual Property Infringement:
For purposes of this Subsection 13.E., claims shall include, but not be limited to,
assertions that use or transfer of software, book, document, report, film, tape, or sound
reproduction or material of any kind, delivered hereunder, constitutes an infringement of
any copyright, patent, trademark, trade name, and/or otherwise results in unfair trade
practice.
The indemnification, protection, defense, and save harmless obligations contained herein
shall survive the expiration, abandonment, or termination of this Contract.
14. Insurance Requirements
Contractor shall provide evidence of the insurance required under this Contract, including a
Certificate of Insurance and endorsements covering King County as additional insured for full
coverage and policy limits within 30 calendar days of Contract execution. Evidence of insurance
and endorsements shall be submitted by email to DCHSContracts@kingcounty.gov. The
Contractor may request additional time to provide the required documents by emailing
DCHSContracts(c,kingcountv.gov. Extensions will be granted at the sole discretion of the
County. All evidence of insurance shall be signed by a properly authorized officer, agent,
general agent, or qualified representative of the insurer(s), shall certify the name of the
insured(s), the type and amount of insurance, the inception and expiration dates, contract
number, and shall state that the County shall receive notice at least thirty (30) days prior to the
effective date of any cancellation, lapse, or material change in the policy. Similar documentation
confirming renewal of required insurance shall be provided on each insurance renewal date.
In the event of a loss, the County reserves the right to require complete, certified copies of all
required insurance policies, including endorsements and riders, which may be redacted of any
confidential or proprietary information. Contractor shall deliver such policies to the County within
five (5) business days of County's request.
County's receipt or acceptance of Contractor's evidence of insurance at any time without
comment or objection, or County's failure to request certified copies of such insurance, does not
waive, alter, modify, or invalidate any of the insurance requirements set forth in this Section or,
consequently, constitute County's acceptance of the adequacy of Contractor's insurance.
Unless otherwise provided in an Exhibit to this Contract, the Contractor shall purchase and
maintain, at its sole cost and expense, the minimum insurance set forth below. By requiring
such minimum insurance, County does not and shall not be deemed or construed to have
assessed the risks that may be applicable to Contractor, or any Subcontractor, under this
Contract, or in any way limit County's potential recovery to insurance limits required hereunder.
To the contrary, this Contract's insurance requirements may not in any way be construed as
limiting any potential liability to County or County's potential recovery for Contractor. Contractor
shall assess its own risks and if it deems appropriate and/or prudent, maintain greater limits
and/or broader coverage.
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Nothing contained within these insurance requirements shall be deemed to limit the scope,
application, and/or limits of the coverage afforded, which coverage shall apply to each insured
to the full extent provided by the terms and conditions of the policy(s).
Each insurance policy shall be written on an "occurrence" basis/form; excepting insurance for
Professional Liability (Errors and Omissions), and/or Cyber Liability (Technology Errors and
Omissions) required by this Contract is acceptable on a "claims made" basis/form. If coverage is
approved and purchased on a "claims made" basis/form, the coverage provided under that
insurance shall be maintained through: (i) consecutive policy renewals for not less than three (3)
years from the date of the work which is subject to this Contractor or, if such renewals are
unavailable, (ii) the purchase of a tail/extended reporting period for not less than three (3) years
from the date of completion of the work which is subject of this Contract. All insurance written on
a "claims made" basis/form must have its policy inception or retroactive date be no later than the
effective date of the Contract, unless otherwise approved in writing by the County's Risk
Management Office.
A. Minimum Scope and Limits of Insurance
The Contractor shall maintain the following types of insurance and minimum insurance
limits:
Commercial General Liability: $1,000,000 per occurrence and $2,000,000 in the
aggregate for bodily injury, personal and advertising injury and property damage.
Coverage shall be at least as broad as that afforded under ISO form number CG 00
01 current edition, or its substantive equivalent. Such insurance shall include
coverage for, but not limited to premises liability, products and completed
operations, ongoing operations, and contractual liability. Limits may be satisfied by
a single primary limit or by a combination of separate primary and umbrella or
excess liability policies, provided that coverage under the latter shall be at least as
broad as that afforded under the primary policy and satisfy all other requirements
applicable to liability insurance including but not limited to additional insured status
for the County with the use of an umbrella or excess liability policy, which is at least
as broad as the underlying policy. If the scope of services involves activities with
minors, such policy shall include sexual assault and misconduct coverage.
ii. Professional Liability (Errors and Omissions): $1,000,000 per claim and in the
aggregate. In the event that services delivered pursuant to this Contract either
directly or indirectly involve or require professional services, Professional Liability
(Errors and Omissions) coverage shall be provided. "Professional Services," for the
purpose of this Contract Section, shall mean any services provided by a licensed
professional or those services that require professional standards of care.
iii. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury
and property damage. In the event that services delivered pursuant to this Contract
involve the transportation of clients by Contractor personnel in Contractor -owned
vehicles or non -owned vehicles, the limit shall be no less than $3,000,000
combined single limit per accident for bodily injury and property damage. Insurance
Services Office form number (CA 00 01) covering BUSINESS AUTO COVERAGE,
symbol 1 "any auto"; or the appropriate coverage provided by symbols 2, 7, 8, or 9.
Limits may be satisfied by a single primary limit or by a combination of separate
primary and umbrella or excess liability policies, provided that coverage under the
latter shall be at least as broad as that afforded under the primary policy.
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iv. Workers Compensation: Statutory requirements of the State of residency.
v. Employers Liability or "Stop Gap" coverage: $1,000,000 each occurrence and shall
be at least as broad as the protection provided by the Workers Compensation
policy Part 2 (Employers Liability), or, in monopolistic states, the protection provided
by the "Stop Gap" endorsement to the Commercial General Liability policy.
vi. Cyber Liability (Technology Errors and Omissions): For contracts involving software
or technology where data breach or exposure to personal and/or confidential
information could impact the Contractor or County, Contractor shall provide Cyber
Liability (Technology Errors and Omissions) coverage with a limit no less than
$1,000,000 per claim or occurrence and in the aggregate. Coverage shall include
loss resulting from data security/privacy breach, or other unauthorized access or
related violations including identity fraud and privacy law violations, denial of
service attacks, introduction of virus and malicious code, extortion, dissemination or
destruction of electronic data, business interruption, privacy law violations,
disclosure of non-public, personal or confidential information, identity fraud, loss of
income due to system crashes, breach of contract, and acts by rogue employees.
Coverage shall include notification and other expenses incurred in remedying a
privacy breach as well as costs to investigate and restore data.
vii. Crime Insurance: Contractors handling County funds or assets, (i.e. Contractors
providing rental assistance or distributing gift cards on behalf of the County), shall
maintain Crime Insurance with limits to cover the maximum amount of risk at any
one time; or a total of one year's receipts or similar measure of exposure. Coverage
for Fidelity, Theft, Disappearance, Destruction Liability, and Employee Dishonesty
shall be included. Coverage shall include `Joint Loss Payable' ISO form CR 20 15
10/10 or equivalent; and `Provide Required Notice of Cancellation to Another Entity'
ISO form CR 20 17 10/10.
viii. Depending on the Contractor's scope of work, other insurance types or limits may
apply to this Contract. Specific coverage and limit requirements can be found by
visiting Insurance Requirements - King County.
ix. Municipal or State Agencies: If the Contractor is a Municipal Corporation, an
agency of the State of Washington, or any other Public Agency and is self-insured
for any of the above insurance requirements, a letter of self-insurance shall be
attached and be incorporated by reference and shall constitute compliance with all
or a portion of this Section.
B. Other Insurance Provisions and Requirements
All insurance policies purchased and maintained by the Contractor required in this
Contract shall contain, or be endorsed to contain the following provisions:
With respect to all liability policies except Professional Liability (Errors and Omissions),
and Workers' Compensation:
i. The County, its officials, employees, and agents shall be covered as additional
insured for full coverage and policy limits as respects liability arising out of activities
performed by or on behalf of the Contractor, its agents, representatives, employees,
or Subcontractor(s) in connection with this Contract. Additional Insured status shall
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include products -completed operations CG 20 10 11/85 or its substantive
equivalent. The County requires a copy of the additional insured endorsement(s).
With respect to all liability policies (except Workers' Compensation):
Coverage shall be primary insurance as respects the County, its officials,
employees, and agents. Any insurance and/or self-insurance maintained by the
County, its officials, employees, or agents shall not contribute with any
Contractor's or Subcontractor's insurance or benefit the Contractor or any
Subcontractor, or their respective insurers in any way.
ii. Insurance shall expressly state that it applies separately to each insured and
additional insured against whom a claim is made and/or lawsuit is brought, except
with respect to the limits of insurer's liability.
C. Deductibles and Self -Insured Retentions: Any deductible and/or self-insured retention of
the policies shall not apply to the Contractor's liability to the County and shall be the sole
responsibility of the Contractor or its Subcontractor.
D. Acceptability of Insurers: Insurance coverage is to be placed with insurers with an A.M.
Best rating of no less than A:VIII, or, if not rated with an A.M. Best, with minimum surplus
equivalent of an A.M. Bests' surplus size VIII.
Professional Liability (Errors and Omissions) insurance coverage may be placed with
insurers with an A.M. Bests' rating of B+:VII. Any exception must be approved by the
County.
If at any time any of the foregoing policies fail to meet minimum requirements, the
Contractor shall, upon notice to that effect from the County, promptly obtain a new policy,
and shall submit the same to the County, with the appropriate certificates and
endorsements, for approval.
E. Subcontractors: Contractor shall include all Subcontractors as insureds under its policies
or, alternatively, the Contractor must require each of its Subcontractors to procure and
maintain appropriate and reasonable insurance coverage and insurance limits to cover
each of the Subcontractor's liabilities given the Subcontractor's scope of work and the
services being provided herein. To the extent reasonably commercially available,
insurance maintained by any Subcontractor must comply with the specified requirements
of Sections 16 (inclusive) above, including the requirement that all liability insurance
policies (except Professional Liability and Workers Compensation) provided by the
Subcontractor(s) must include County, its officials, agents and employees as additional
insured for full coverage and policy limits. Contractor is obligated to require and verify that
each Subcontractor maintains the required insurance and ensure County is included as
additional insured. Upon request by the County, and within five (5) business days,
Contractor must provide evidence of each Subcontractor(s) insurance coverage, including
endorsements.
F. Waiver: A Contractor may request a waiver or reduction of one or more of the insurance
requirements if the insurance requirement is not applicable to the Contractor's scope of
work. Such requests shall be made to the County at: DCHSContracts@kingcounty.gov
for review. All waiver request approvals or denials are in the County's sole discretion to be
granted. If approved by the County, the Contractor shall still provide proof of and hold all
other required provisions as stated above.
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15. Assignment
Contractor shall not assign any interest, obligation, or benefit under or in this Contract or
transfer any interest in the same, whether by assignment or novation, without prior written
consent of the County. If assignment is approved, this Contract shall be binding upon and inure
to the benefit of the successors of the assigning party upon the written agreement by assignee
to assume and be responsible for the obligations and liabilities of the Contract, known and
unknown, and applicable law.
16. Subcontracting
A. Written Consent of the County:
The Contractor shall not subcontract any portion of this Contract or transfer or assign any
claim arising pursuant to this Contract without the written consent of the County. The
County's consent must be sought in writing by the Contractor not less than 15 days prior
to the date of any proposed subcontract.
The rejection or approval by the County of any Subcontractor or the termination of a
Subcontractor will not relieve Contractor of any of its responsibilities under the Contract,
nor be the basis for additional charges to the County.
In no event will the existence of the subcontract operate to release or reduce the liability
of Contractor to the County for any breach in the performance of Contractor's duties.
The County has no contractual obligations to any Subcontractor or vendor under contract
to the Contractor. Contractor is fully responsible for all contractual obligations, financial or
otherwise, to its Subcontractors.
B. "Subcontract" Defined:
"Subcontract" shall mean any agreement between the Contractor and a Subcontractor or
between Subcontractors that is based on this Contract, provided that the term
"subcontract" does not include the purchase of (1) support services not related to the
subject matter of this Contract, or (2) supplies.
C. Required Clauses for Subcontracts:
The Contractor shall include Section 4, 5, 6, 7, 8, 10, 15, 16, 17, 18, 19, 20, 21, 22, 28,
29, and 30 in every subcontract or purchase agreement for services that relate to the
subject matter of this Contract.
D. Required Language for Subcontracts:
The Contractor shall include the following language verbatim in every subcontract for
services which relate to the subject matter of this Contract:
"Subcontractor shall protect, defend, indemnify, and hold harmless King County, its
elected and appointed officials, officers, employees, and agents from any and all costs,
claims, judgments, and/or awards of damages arising out of, or in any way resulting from
the negligent act or omissions of Subcontractor, its officers, employees, and/or agents in
connection with or in support of this Contract. Subcontractor expressly agrees and
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understands that King County is a third -party beneficiary to its Contract with Contractor
and shall have the right to bring an action against Subcontractor to enforce the provisions
of this paragraph."
17. Nondiscrimination and Payment of a Living Wage
A. The Contractor shall comply with all applicable federal, state, and local laws regarding
discrimination, including those set forth in this Section.
B. Nondiscrimination:
During performance of the Contract, the Contractor shall not discriminate against any
employee or applicant for employment because of the employee's or applicant's sex,
race, color, marital status, national origin, religious affiliation, disability, sexual orientation,
gender identity or expression, or age except by minimum age and retirement provisions,
unless based upon a bona fide occupational qualification. The Contractor will make equal
employment opportunity efforts to ensure that applicants and employees are treated
equitably, without regard to their sex, race, color, marital status, national origin, religious
affiliation, disability, sexual orientation, gender identity or expression, age except by
minimum age and retirement provisions, status as a family caregiver, military status or
status as a veteran who was honorably discharged or who was discharged solely as a
result of the person's sexual orientation or gender identity or expression. Contractor shall
additionally read and comply with all additional requirements set forth at:
https://www.kingcounty.gov/depts/community-human-
services/contracts/requirements.aspx.
C. Payment of a Living Wage:
In accordance with King County Living Wage Ordinance 17909, for contracts for services
with an initial or amended value of $100,000 or more, the Contractor shall pay, and
require all Subcontractors to pay, a living wage to employees for each hour the employee
performs a Measurable Amount of Work on this Contract. The requirements of the
ordinance, including payment schedules, are detailed at
https://www. kingcounty.gov/depts/finance-business-operations/procurement/about-
us/Living-Wage.aspx.
Violations of this requirement may result in disqualification of the Contractor from bidding
on or being awarded a County contract for up to two years; contractual remedies
including, but not limited to, liquidated damages and/or termination of the Contract;
remedial action as set forth in public rule; and other civil remedies and sanctions allowed
by law.
18. Code of Conduct
DCHS is committed to providing an inclusive, welcoming, supportive, and safe environment for
all to feel respected, valued, and empowered. The Contractor shall, while performing the work
as described in the attached Exhibit(s), interact with the community being served and the
County's employees in a respectful manner.
The County and Contractor shall refrain from engaging in any conduct that communicates a
hostile, demeaning, or unwelcome message. Such prohibited conduct can be either verbal or
nonverbal and includes, but is not limited to microaggressions, deliberate misgendering, slights,
and other conduct that could cause harm. The Contract may be subject to termination under
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Subsection 12.B. as a result of any violation of this Section by providing the other party 30
calendar days advance written notice of the termination.
19. Conflict of Interest
Entering into this Contract with the County requires that the Contractor agree to abide by certain
provisions of the King County Employee Code of Ethics, including those relating to conflicts of
interest and the employment of current or former County employees.
A. Compliance with King County Code of Ethics:
The Contractor shall comply with applicable provisions of King County Code (KCC) 3.04.
Failure to comply with such requirements shall be a material breach of this Contract and
may result in termination of this Contract and subject the Contractor to the remedies
stated in this Contract, or otherwise available to the County at law or in equity.
B. Penalties:
The Contractor acknowledges and agrees, pursuant to KCC 3.04.060, that it will not
willfully attempt to secure preferential treatment in its dealings with the County by offering
any valuable consideration, thing of value or gift, whether in the form of services, loan,
thing or promise, in any form to any county official or employee. The Contractor
acknowledges that if it is found to have violated the prohibition found in this paragraph, its
current contracts with the County will be cancelled and it shall not be able to bid on any
County contract for a period of two years.
C. Former King County Employees:
The Contractor acknowledges that, for one year after leaving County employment, a
former County employee may not have a financial or beneficial interest in a contract or
grant that was planned, authorized, or funded by a County action in which the former
County employee participated during County employment. Contractor shall identify, at the
time of offer, current or former County employees involved in the preparation of proposals
or the anticipated performance of Work if awarded the Contract. Failure to identify current
or former County employees involved in this transaction may result in the County's
denying or terminating this Contract. After Contract award, the Contractor is responsible
for notifying the County's Project Manager of current or former County employees who
may become involved in the Contract any time during the term of the Contract.
20. Equipment Purchase, Maintenance, and Ownership
A. Equipment Maintenance:
The Contractor agrees that when Contract funds are used to pay for all or part of the
purchase costs of any equipment that costs $5,000 or more per item, and the purchase of
such equipment is identified in an Exhibit to this Contract, such equipment is, upon the
purchase or receipt, the property of the County and/or federal/state government. The
Contractor shall be responsible for all proper care and maintenance of the equipment,
including securing and insuring such equipment.
B. Equipment Ownership:
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The Contractor shall ensure that all such equipment is returned to the County or
federal/state government upon termination of this Contract unless otherwise agreed upon
by the parties.
21. Proprietary Rights
A. Ownership Rights of Materials Resulting from Contract:
Except as indicated below or as described in an Exhibit, the parties to this Contract
hereby agree that if any patentable or copyrightable material or article should result from
the work described herein, all rights accruing from such material or article shall be the
sole property of the County. To the extent that any rights in such materials vest initially
with the Contractor by operation of law or for any other reason, the Contractor hereby
perpetually and irrevocably assigns, transfers, and quitclaims such rights to the County.
The County agrees to and does hereby grant to the Contractor a perpetual, irrevocable,
nonexclusive, and royalty -free license to use and create derivative works, according to
law, any material or article and use any method that may be developed as part of the
work under this Contract.
B. Ownership Rights of Previously Existing Materials:
The Contractor shall retain all ownership rights in any pre-existing patentable or
copyrightable materials or articles that are delivered under this Contract, but do not
originate from the work described herein. The Contractor agrees to and does hereby grant
to the County a perpetual, irrevocable, nonexclusive, and royalty -free license to use and
create derivative works, according to law, any pre-existing material or article and use any
method that may be delivered as part of the work under this Contract.
C. Continued Ownership Rights:
The Contractor shall sign all documents and perform other acts as the County deems
necessary to secure, maintain, renew, or restore the rights granted to the County as set
forth in this Section.
22. Political Activity Prohibited
None of the funds, materials, property, or services provided directly or indirectly under this
Contract shall be used for any partisan political activity or to further the election or defeat of any
candidate for public office.
23. King County Recycled Product Procurement Policy
If paper copies are required, in accordance with KCC 18.20, the Contractor shall use recycled
paper, and both sides of sheets of paper whenever practicable, when submitting proposals,
reports, and invoices.
24. Future Support
The County makes no commitment to support contracted services and assumes no obligation
for future support of the contracted activity(-ies), except as expressly set forth in this Contract.
25. Entire Contract
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The parties agree that this Contract is the complete expression of the described subject matter,
and any oral or written representations or understandings not incorporated herein are excluded.
Both parties recognize that time is of the essence in the performance of this Contract.
26. Contract Amendments
Either party may request changes to this Contract. Proposed changes that are mutually agreed
upon shall be incorporated only by written amendments to this Contract.
27. Notices
Whenever this Contract provides for notice by one party to another, such notice shall be in
writing and directed to each party's contact representative indicated within the Contract
Exhibit(s). Any time within which a party must take some action shall be computed from the date
that any associated required notice is received by that party.
28. Services Provided in Accordance with Law and Rule and Regulation
The Contractor and any Subcontractor agree to abide by the laws of the State of Washington,
rules and regulations promulgated thereunder, and regulations of the state and federal
governments, as applicable, which control disposition of funds granted under this Contract, all of
which are incorporated herein by reference.
If there is an irreconcilable conflict between any of the language contained in any Exhibit or
attachment to this Contract, the language in the Contract shall control over the language
contained in the Exhibit(s) or the attachment, unless the Exhibit(s) provision expressly indicates
that it controls over inconsistent contract language. If there is conflict among requirements set
forth in Exhibit(s), language contained in the lower numbered Exhibit shall control unless the
higher numbered Exhibit provision expressly indicates that it controls over inconsistent lower
numbered Exhibit language.
29. Applicable Law
This Contract shall be construed and interpreted in accordance with the laws of the State of
Washington. The venue for any action hereunder shall be in the Superior Court for King County,
Washington.
30. No Third -Party Beneficiaries
Except for the parties to whom this Contract is assigned in compliance with the terms of this
Contract, there are no third -party beneficiaries to this Contract, and this Contract shall not
impart any rights enforceable by any person or entity that is not a party hereto.
31. Non -Waiver of Breach
Waiver of any default shall not be deemed to be a waiver of any subsequent default. No action
or failure to act by the County shall constitute a waiver of any right or duty afforded to the
County under the Contract; nor shall any such action or failure to act by the County modify the
terms of the Contract or constitute an approval of, or acquiescence in, any breach hereunder,
except as may be specifically stated by the County in writing.
32. Force Majeure
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"Force Majeure" means an event or events beyond the parties' reasonable control, incurred not
as a product or result of the negligence of the afflicted party, and which have a materially
adverse effect on the ability of such party to perform its obligations as detailed in this Contract.
Force Majeure events may include but are not limited to: Acts of God or Nature; war; civil,
military, public, or industrial disturbances; acts or threats of terrorism; epidemics, fire, flood, or
other casualty; labor difficulties, shortages of labor or materials or equipment; government
regulations; delay by government or regulatory agencies; shutdowns for purpose of emergency
repairs, and/or unusually severe weather.
A. No Breach if Force Majeure Applies:
Neither party shall be considered in breach of this Contract to the extent that performance
of their respective obligations is prevented by a Force Majeure event upon giving notice
and reasonably full particulars to the other party.
B. Duty to Minimize Disruption and Give Notice:
Parties maintain an express duty to minimize the disruption caused by Force Majeure,
and shall, as soon as reasonably practicable, give notice to the other party of the nature
and impact of the Force Majeure. Irrespective of any extension of time, if the effect of an
event or series of events continues for a period of 180 days, either the County or the
Contractor may give to the other a notice of suspension or termination.
C. Extension of Time:
Should Force Majeure events delay the Contractor's completion of the deliverables and
performance commitments, the Contractor may be entitled to an extension for the time for
completion. Any extension must be approved in writing by the County.
D. Suspending Performance:
Should a Force Majeure event prevent the Contractor from completing deliverables or
performing commitments in this Contract, the completion or performance shall be
suspended only for the time and to the extent commercially practicable to restore normal
operations. Further, the Contractor and the County shall endeavor to continue to perform
their contractual obligations to the extent reasonably practicable and will work to adjust
deliverables or performance commitments as needed to continue the provision of services
during the Force Majeure event. Contractor may be reimbursed for any costs incurred
mitigating adverse impacts of the Force Majeure and may be compensated for any partial
work that has been completed.
33. Emergency Response Requirements
Within three months of the execution of this Contract, the Contractor shall prepare and make
available to the County upon request, the necessary plans, procedures, and protocols to:
A. Respond to and recover from a natural disaster or major disruption to Contractor operations
such as a work stoppage.
B. Continue operations during a prolonged event such as a pandemic.
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If the Contractor does not have any such plan as of the start of this Contract, the Contractor
may request (1) an extension of the time needed to create a plan, and (2) for assistance
from the County in preparing such a plan.
At a minimum, any plans, procedures, or protocols described in this Section must include
how the Contractor plans to continue to provide the services described in or funded by this
Contract.
34. Contractor Certification
By signing this Contract, the Contractor certifies that, in addition to agreeing to the terms and
conditions provided herein, it has read and understands the contracting requirements on the
DCHS website at https://www.kingcounty.gov/depts/community-human-
services/contracts/requirements.aspx and shall comply with all of the contract terms and
conditions detailed on that site, including, but not limited to, Equity and Social Justice,
applicable Emergency Response, Equal Opportunity Employment (EEO)/Nondiscrimination,
HIPAA, Insurance, and Credentialing requirements.
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IN WITNESS WHEREOF, the parties hereby agree to the terms and conditions of this Contract:
KING COUNTY CITY OF TUKWILA
FOR
King County Executive Signature
Date Name (Please type or print)
Date
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EXHIBIT I
CITY OF TUKWILA
VSHSL SOCIAL ENGAGEMENT STRATEGY 3:
BRINGING ELDER SERVICES TOGETHER (BEST) HUB
EXHIBIT PERIOD: JANUARY 1, 2023 — DECEMBER 31, 2023
I. WORK STATEMENT
The Contractor shall provide oversight, coordination and implementation of the Bringing
Elder Services Together (BEST) HUB. The total amount of reimbursement pursuant to
this Exhibit shall not exceed $60,000 for the Exhibit Period noted above as shown in the
funding table below. Funding for investment in this program is provided by the King
County Veterans, Seniors and Human Services Levy (VSHSL) and is managed by the
Adult Services Division (ASD) of the King County Department of Community and Human
Services (DCHS), which has the responsibility for achieving and monitoring the overall
outcomes. Ongoing funding for the full period of the Exhibit and the award period as
outlined in the award letter shall be contingent on the Contractor's implementation of the
program as described, timely achievement of the contract milestones outlined below,
continued funding availability and other contractual requirements contained in the
Exhibit.
ASD Result Area
Alignment
Funding Period
Fund Source
Funding Allocation
Social Engagement
01/01/2023 —
12/31/2023
2023 VSHSL Fund -
Seniors
$60,000
Not to Exceed
$60,000
II. PROGRAM DESCRIPTION
King County's overarching goal is to ensure that all people, regardless of who they are
and where they live, have the opportunity to thrive, with full and equal access to
opportunities, power and resources. ASD, in its partnership with CITY OF TUKWILA
shares a commitment to contributing to community -level change and individual -level
impact in the division's five result areas:
•
•
•
•
•
Financial Stability
Healthy Living
Housing Stability
Service System Access and Improvement
Social Engagement.
Accordingly, the parties will work together to perform and report the services funded
under this Exhibit in a manner that contributes to the equity goals of the County
described herein.
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Based on the growing scientific understanding of the risks of isolation and racial
disparities in access to critical services, King County seeks to support Senior Centers in
becoming vibrant and inclusive Senior Hubs that expand outreach to isolated Seniors
and support opportunities for engagement among King County's diverse community of
Seniors. This strategy promotes belonging where systems, biases, miscommunications
and/or cultural differences too often isolate. Partner agencies funded through this
strategy will expand King County's racial equity goals by conducting inclusive outreach
to diverse older adults. Partner agencies will pay particular attention in outreaching to
Black, Indigenous, and People of Color (BIPOC) communities, communities whose
primary language is not English, and communities experiencing poverty with reduced
access to needed resources.
A. Program Activities
The Contractor shall serve as a partner in the Bringing Elder Services Together (BEST)
HUB ("Senior Hub"), providing opportunities for diverse Seniors and/or their Caregivers
who live in south King County to experience Social Engagement and connection,
engage in activities that promote healthy aging, and access resources that support
Seniors to live in their communities of choice. The Contractor will pay particular attention
to outreach and inclusion for Senior Veterans and military service members and their
families, and Seniors from diverse cultural groups ("Focus Population").
1. The Contractor shall operate as a Senior Center as follows:
a. Senior Centers shall provide at least three of the following services:
i. Food and nutrition programs, and/or congregate (shared) meals;
ii. Social activities;
iii. Information and assistance that connects individuals to aging
networks and services;
iv. Educational opportunities for enrichment and life -planning;
v. Celebratory events for holidays, birthdays, cultural experiences,
etc.; and/or
vi. Health promotion, wellness and fitness.
b. Senior Center services shall be ongoing and offered on a regular basis,
but do not need to be at the same location every day. The Contractor's
Senior Center may meet or provide services at different locations on
different days, as long as there is a consistent schedule easily accessed
by intended, eligible participants and community organizations who can
depend upon the Contractor to host a Senior Center at a specified location
on any specific day.
c. The Contractor shall staff programs as needed to support delivery of
services.
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d. The Contractor shall exercise all due care and diligence and take all
reasonable steps to ensure the values, conduct, and associations of any
subcontractors or third parties delivering services to participants do not
conflict with the VSHSL Levy's Guiding Principles, the work described in
this Exhibit, or King County's prioritization of racial equity and social
justice.
2. The Contractor shall operate as a Senior Hub by providing the following
services:
a. Offering cultural competency: In order to effectively operate and provide
services with cultural competency, a contractor maintains a defined set of
values and principles, and demonstrates behaviors, attitudes, policies, and
structures that enable said contractor to work in cross-cultural situations.
As such, the three following components must exist:
i. Accessibility: the Contractor evaluates and modifies the way in which
its services are accessible (language, location, delivery style) to
populations whose modes of engagement are different than the
majority population.
ii. Relevance: the Contractor identifies specific culturally -based needs
of populations and modifies the services delivered in order to meet
those needs, including acquiring and institutionalizing cultural
knowledge.
iii. Commitment: the Contractor periodically conducts a self-
assessment and reviews its cultural competency, including obtaining
input from participants and non -participant culturally diverse
populations and key stakeholders and uses this feedback in policy
making, contractor administration, and service delivery.
b. Operating with cultural responsiveness and reflection: An approach and/or
programming that honors and engages the history, beliefs, traditions, and
values of those whom are served; implements the approach and
programming with staffing that share same cultural, racial, and/or ethnic
background of those whom are served.
c. Conducting culturally competent Focus Population -specific outreach to
increase participation and provide opportunities for inclusive Social
Engagement for Seniors who might otherwise remain isolated or
disengaged.
d. Conducting culturally competent outreach to increase participation and
provide opportunities for inclusive Social Engagement for Senior Veterans,
Military Servicemembers and their respective families.
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e. Providing guided coordination, connections, and active navigation of
referrals between the Senior Hub and King County Veterans Program with
offices located in Seattle and Tukwila for Senior Veterans, Military
Servicemembers and their respective families.
f. Providing guided connections and active navigation of referrals between
the Senior Hub and other specified VSHSL-funded service providers, as
appropriate and as agreed upon on a case-by-case basis in partnership
with King County.
g.
Actively collaborating and coordinating with members of the Senior Hub
Collaborative to share resources, including but not limited to web -access
resources and outreach tools.
h. Coordinating with other community organizations to expand the services
available through the Senior Hub.
i. Increasing knowledge of and/or participation in Community Living
Connections.
Representing the voice of the Seniors served by the Senior Hub in other
human service collaboratives, on issues such as transportation, food
access and housing, as appropriate and as agreed upon on a case-by-case
basis in partnership with King County.
k. Prioritizing participation in racial equity trainings and other trainings in
partnership with and as directed by King County.
3. The Contractor shall collaborate with the other partners of the Bringing Elder
Services Together (BEST) HUB to expand activities for inclusive outreach to
Focus Populations, including but not limited to the following (same for all):
a. Partnering with Veterans of Foreign Wars (VFW), the American Legion,
and the Paralyzed Veterans of America to expand Veteran's outreach and
Social Engagement opportunities in Burien and Tukwila.
b. Connecting King County's Veteran's Program (KCVP's) Tukwila office to
Senior programs and resources.
4. As a Senior Hub partner, the Contractor shall take the lead on the following
outreach activities to the Focus Populations:
a. Programming and outreach specific to the needs of Senior Veterans and
Military Servicemembers and their respective families to ensure low
barrier access to Senior Hub services, resources, and activities.
b. Enhancing connections and partnerships with various cultural
communities by entering into Memorandum of Understanding(s) (MOU)
that outlines shared resources, establishes programs that meet
community needs and promotes Social Engagement.
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5. The Contractor shall participate in the Senior Hubs Learning Collaborative, with
representation by at least one staff member at each of the scheduled meetings.
6. The Contractor shall plan and adjust for long-term program structures and
delivery with DCHS review and approval that adhere to current public health
guidance and government orders meant to stop the spread of the COVID-19
virus, understanding many program participants are in the high-risk category of
susceptibility to the virus. Best efforts shall be made to engage isolated Seniors
and respond to their diverse needs.
7. The Contractor shall work with King County staff to create a referral protocol
(the "Referral Protocol") with an appropriate entity when identified for the
purpose of providing referrals for affordable housing for Seniors. The Referral
Protocol may be changed upon mutual written agreement of the parties.
8. The Contractor shall work with King County staff to develop a method to collect
client satisfaction data ("Client Satisfaction Collection Method").
B. Participant Eligibility
Eligible participants for services are Seniors and/or their Caregivers and Senior
Veterans, Military Servicemembers, and their respective families throughout King
County meeting the VSHSL's definitions.
C. Focus Population
Among eligible participants, the Focus Population shall include diverse older adults,
and emphasis shall be placed on serving Seniors from BIPOC communities,
communities whose primary language is not English, and communities experiencing
poverty with reduced access to needed resources.
D. Definitions
City of Tukwila
1. DCHS web -referenced definitions for the following terms used within this
Exhibit can be found at https://kingcounty.gov/VSHSL-definitions.
a. Caregiver
b. Implementation Plan
c. Military Servicemember
d. Senior
e. Veteran
2. Definitions for the following terms used within this Exhibit can be found in
the VSHSL Implementation Plan at https://kingcounty.gov/VSHSL-
Implementation-Plan.
a. Financial Stability
b. Healthy Living
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c. Housing Stability
d. Service System Access and Improvement
e. Social Engagement
3. Definitions for other terms used within this Exhibit:
a. Senior Center
For the purposes of this Exhibit, a "Senior Center" is an entity that
hosts a dedicated space (physical or web -based) for Seniors
(persons 55 and older) to gather in order to access services that
promote healthy aging and to experience life enrichment,
empowerment, belonging, and enjoyment. The space defined as
the Senior Center may be a stand-alone, dedicated building or be
part of a larger or shared center that has multiple purposes. That
space may also include a series of spaces or locations.
b. Senior Hub
For the purposes of this Exhibit, a "Senior Hub" is a Senior Center,
or set of partnering Senior Centers, with the staffing, programmatic,
and systems capacity to serve as the recognized resource center
on aging services and supports for a focused geographic area
and/or specific cultural group(s), including but not limited to the
Focus Population. If the Senior Hub consists of partnering Senior
Centers, the times and locations of services may be spread
between the partnering centers in order to achieve the level of
access required to be considered a Senior Hub. Services need not
be equal between each partner and may be structured so as to
capitalize on the strengths that each partner brings to the
partnership as well as on the needs of the portion of the Focus
Population each partner seeks to serve.
c. Senior Hubs Learning Collaborative
For the purposes of this Exhibit, the "Senior Hubs Learning
Collaborative" means a structured forum for supporting best
practices and shared learning among the awarded Senior Hubs.
All Senior Hub partners will participate. Frequency and format of
meetings will be determined in collaboration with all Senior Hubs
and King County staff.
E. Contract Milestones
The Contractor shall meet the following milestones during the program year 2023:
In collaboration with the other partners in the Senior Hub, complete the following
milestones (same for all partners):
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a. By March 31, 2023:
i. Complete planning of Social Engagement events and activities.
ii. Distribute Veteran's newsletter of older adult resources in Burien and
Tukwila.
b. By a timeline to be determined by King County within the PME Plan, the
Contractor shall administer the Client Satisfaction Collection Method.
c. By September 30, 2023:
Complete schedule of Social Engagement program offerings.
d. By December 31, 2023:
i. Complete schedule of Social Engagement program offerings.
ii. Complete four (4) outreach activities to diverse older adults.
As a Senior Hub partner, complete the following milestones specific to the
Contractor:
e. By March 31, 2023, the Contractor will:
Continue to meet with cultural community groups with the aim of
expanding network to groups not yet engaged.
ii. Complete at least one (1) cultural enrichment opportunity for diverse
groups.
f. By December 31, 2023, the Contractor will:
i. Complete at least two (2) outdoor Social Engagement field trips.
ii. Complete at least one activity with a cultural community group to share
resources and Social Engagement opportunities.
III. PERFORMANCE MEASUREMENT AND EVALUATION
A. Performance Measurement and Evaluation Planning Process
The Contractor shall name a person who will lead performance measurement,
evaluation, and continuous quality improvement activities for this Exhibit. A
Performance Measurement and Evaluation (PME) Plan is intended to provide the
Contractor and King County with useful information for decision-making, planning
and program management.
City of Tukwila Page 7 of 12 2023 Contract 6349000 Exh I
93
Any Senior Center receiving King County funding through ASD will align to the
current Senior Center PME Plan for performance measurement and data
reporting. In collaboration, all Senior Centers will engage in data review and work
toward continuous improvement of ensuring the Senior Center PME Plan is
relevant to the services offered through and populations served by Senior
Centers in King County.
B. Performance Measures
Performance measures shall be measured using individual -level and/or
aggregate -level data submitted pursuant to this Exhibit. Specific data elements
and reporting mechanisms shall be defined in the PME Plan. If deemed
necessary, additional evaluation activities, such as focus groups, surveys or
more rigorous evaluation projects, may also be included in the PME Plan.
At least one of each type of performance measure (below) shall be included in
the final PME Plan. Where there are multiple contractors working on a related
program or strategy, the PME Plan may also include at least one strategy -level
performance measure.
1. Quantity of service provided: How much did we do?
For example, number of Seniors and/or their Caregivers served by the
Senior Hub each quarter.
2. Quality of service provided: How well did we do it?
For example, percent of Senior Hub participants who identify with the
target population for the Senior Center.
3. How Seniors have been impacted: Is anyone better off?
For example, percent of Senior Hub participants who indicate that they
feel more connected to their community (from survey or focus group).
Once developed and reviewed by each party, the Contractor shall be required to
adhere to and perform the reporting and other services described in the PME
Plan; provided, however, that the Contractor's failure to meet any specific
performance targets or other metrics outlined in the PME Plan shall not constitute
a breach of this Contract or this Exhibit.
C. Modification of the PME Plan
Either party may suggest revisions to the PME Plan. The party requesting
revisions to the PME Plan (the "Requesting Party") shall submit the suggested
changes in writing to the other party (the "Receiving Party").
City of Tukwila Page 8 of 12 2023 Contract 6349000 Exh I
94
Within five business days of receipt, the Receiving Party shall review the revised
PME Plan. Prior to the expiration of such period, the Receiving Party shall
provide a written response to the Requesting Party that the Receiving Party
either (i) accepts the revised PME Plan as provided by the Requesting Party, or
(ii) makes additional changes to the PME Plan.
If modifications have been requested by the Receiving Party, then the parties
shall discuss in good faith the original and subsequent modifications until an
acceptable PME Plan has been developed and each party has provided the other
with written acceptance of such plan.
IV. PARTNERSHIP AND REPORTING REQUIREMENTS
A. Partnership Activities
1. The Contractor shall work with King County staff to coordinate and align
services with other VSHSL-funded organizations and system partners in
order to effectively and efficiently administer a set of services that clients
may be seeking to access.
2. The Contractor shall participate in regular meetings of levy -funded
organizations, if and when these are convened, to improve system
connection and coordination of existing services and support best
practices and shared learning.
3. The Contractor shall engage in any levy competency trainings offered by
King County. These training opportunities shall be offered at no cost to
VSHSL-funded providers to help providers attain and maintain key skills
and concepts that will support the VSHSL's goals of effectiveness,
efficiency and equity.
4. The Contractor shall include an attribution to the VSHSL with the use of
the VSHSL logo and/or a statement such as "This program receives
funding from the King County Veterans, Seniors and Human Services
Levy" in all program marketing materials, digital or hardcopy, developed
during this contract period.
B. Reporting Activities
1. The Contractor shall participate in monthly check -ins with King County
staff either in person or by phone. Check -ins may be reduced or
increased in frequency based on program needs and King County needs
to ensure program accountability and the provision of adequate support
for the program.
2. The Contractor shall submit a monthly summary of services and progress
towards milestones as applicable. This summary shall be submitted with
the submission of each invoice provided to King County.
City of Tukwila Page 9 of 12 2023 Contract 6349000 Exh I
95
3. The Contractor shall collect individual -level and/or aggregate -level data
about services and client outcomes and submit to King County on a
quarterly basis. Reports are due within ten business days following the
end of each quarter of the calendar year. The format and reporting
mechanisms for this report shall be provided by King County and be
outlined in the PME Plan.
4. The Contractor shall submit an annual narrative progress report to King
County on January 15, 2024. The report shall cover the activities of the
previous year. The format and questions for the annual narrative progress
report shall be provided by King County.
5. By the date outlined in the PME Plan, the Contractor shall submit client
satisfaction data gathered through the Client Satisfaction Collection
Method to King County.
6. King County reserves the right to request additional supporting
documentation or information, as needed, and between reporting periods.
A minimum of three business days' notice shall be provided to the
Contractor. If the Contractor believes such notice is inadequate to
prepare the report, it shall work with King County to adjust the due date
for additional requested information.
V. COMPENSATION AND METHOD OF PAYMENT
Regular payment for activities covered by this Exhibit shall be based on (1) meeting the
deliverables outlined in the table below, and (2) the Contractor incurring periodic costs
and expenses in performing such services as described in Section II.A., PROGRAM
DESCRIPTION: Program Activities of this Exhibit greater than or equal to the periodic
payment listed in the table below. Also, by entering into the contract, the Contractor is
agreeing to make concerted efforts to meet the program activities and contract
milestones as outlined in Section II., PROGRAM DESCRIPTION and program and
reporting requirements as outlined in Section IV., PARTNERSHIP AND REPORTING
REQUIREMENTS. The Contractor is further required to engage in continuous quality
improvement as outlined in the PME Plan in partnership with King County staff. If,
through analysis of the required reports and data or through conversations with the
Contractor, it is determined that the program model, as described in this Exhibit, is not
successfully or sufficiently serving the King County older adults community, the
Contractor agrees to work with King County to re -envision the program model, make
changes to the PME Plan and pivot, using learnings to improve service delivery. Such
adjustments will be documented in an amendment to this Exhibit signed by both parties.
City of Tukwila Page 10 of 12 2023 Contract 6349000 Exh I
96
If (a) the Contractor does not meet the agreed upon program activities, deliverables,
and/or contract milestones during two quarters of the Contract; and/or if (b) the
Contractor fails to engage with the King County staff to re -envision the program model or
make necessary adjustments in order to better serve King County Seniors, then (c) King
County reserves the right to (i) request specified corrective action in writing, or (ii) either
before such a request is issued or if such a request is unheeded or does not produce
improved engagement toward quality improvement, to reduce the contract amount,
withhold payment, or terminate the contract in line with notice requirements in this
contract's boilerplate.
A. Billing Invoice Package
The Contractor shall submit a Billing Invoice Package (BIP) quarterly that consists of a
signed invoice statement and other reporting requirements as stated in Section IV.,
PARTNERSHIP AND REPORTING REQUIREMENTS of this Exhibit in a format
approved by King County. The BIP is due within ten business days following the end of
each payment period. The total amount of payments to the Contractor for each year of
this Exhibit shall not exceed the yearly funding allocation as noted in the funding table in
Section I., WORK STATEMENT, unless otherwise approved by King County in writing.
The Contractor shall advise King County quarterly of any material changes in revenues
from sources other than the County that are used to provide the services funded under
this Exhibit. The Contractor agrees to re -negotiate, as needed, if the County determines
that such changes are substantial.
Date
Due
Payment
Period
Payment / Fund Source
Deliverable
April 14,
2023
Preceding
Quarter
$15,000 VSHSL Fund
- Seniors
On-time completion / submission
of:
1. Accurate invoice
2. Individual -level and/or
aggregate level data
3. Summary of services and
progress towards milestones as
applicable
$15,000 Total
July 14,
2023
Preceding
Quarter
$15,000 VSHSL Fund
- Seniors
On-time completion / submission
of:
1. Accurate invoice
2. Individual -level and/or
aggregate level data
3. Summary of services and
progress towards milestones as
applicable
$15,000 Total
October
13, 2023
Preceding
Quarter
$15,000 VSHSL Fund
- Seniors
On-time completion / submission
of:
1. Accurate invoice
2. Individual -level and/or
aggregate level data
$15,000 Total
City of Tukwila
Page 11 of 12
2023 Contract 6349000 Exh I
97
Date
Due
Payment
Period
Payment / Fund Source
Deliverable
3.
Summary of services and
progress towards milestones as
applicable
January
15, 2024
Preceding
Quarter
$15,000
VSHSL Fund
- Seniors
On-time completion / submission
of:
1.
Accurate invoice
2.
Individual -level and/or
aggregate level data
3.
Annual narrative progress
report
4.
Summary of services and
progress towards milestones as
applicable
City of Tukwila
98
Page 12 of 12 2023 Contract 6349000 Exh I
City of Tukwila
City Council Community Services & Safety Committee
Meeting Minutes
March 13, 2023- 5:30 p.m. - Hybrid Meeting; Hazelnut Conference Room & MS Teams
Councilmembers Present: Mohamed Abdi, Chair; Thomas McLeod, Tosh Sharp
Staff Present:
Rachel Bianchi, Pete Mayer, Stacy Hanson, David Rosen, Jenny Ayres
Chair Abdi called the meeting to order at 5:30 p.m.
I. BUSINESS AGENDA
A. Grant Acceptance: Senior Programs
*Staff is seeking Council approval of a $60,000 grant award from the King County Department
of Community and Human Services for continued senior programming.
Committee Recommendation:
Unanimous approval. Forward to March 20, 2023 Regular Meeting Consent Agenda.
B. 2022 Human Services Review
Staff provided the report.
Item(s) for follow-up:
Provide data for 2019.
Committee Recommendation:
Discussion only.
II. MISCELLANEOUS
The meeting adjourned at 6:14 p.m.
MA Committee Chair Approval
Minutes by LH
99
100
COUNCIL AGENDA SYNOPSIS
CI- � 4 Initials
ITEM NO.
O ��
Z
Meeting Date
Prepared by
Mayor's review
Council review
:
03/20/23
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ITEM INFORMATION
STAFF SPONSOR: BRANDON MILES
ORIGINAL AGENDA DATE: 03/20/23
AGENDA ITEM TITLE Public Works Operation's Campus, Phase 2: Update on "Test to Fit."
CATEGORY
11
Mtg
Discussion
Date 3/20/23
❑ Motion
Mtg Date
❑ Resolution
Mtg Date
❑ Ordinance
Altg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mfg Date
SPONSOR ❑ Council
►1
Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ HF'
SPONSOR'S Staff and the project team will provide an update on the design layout for the public works
SUMMARY phase 2 design and intial cost estimates.
REVIEWED BY ►/ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev.
❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 03/6/23 COMMITTEE CHAIR: SHARP
RECOMMENDATIONS:
SPONSOR/ADMIN. Mayor's Office
COMMITTEE Unanimous Approval; Forward to Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$N/A $N/A $N/A
Fund Source: 306 FUND
Comments: N/A
MTG. DATE
RECORD OF COUNCIL ACTION
03/20/23
MTG. DATE
ATTACHMENTS
3/20/23
Powerpoint Presentation
Minutes from the 3/6 Transportation & Infrastructure Services Committee meeting
101
102
TUKWILA PUBLIC WORKS
Maintenance and Engineering Building
Test -to -Fit Phase March 6, 2023
1
PROJECT GOALS
Safe • Efficient • Functional • Forward-looking
1. Consolidate all Public Works functions to one location.
2. Provide a safe environment for employees and visitors. Support employee well-being.
3. Convey the Department's values to its customers and employees.
4. Provide a resilient facility that can function following a natural disaster event
5. Be stewards of the environment
6. Reduce ongoing maintenance of facilities and realize value in leasing or selling under
utilized properties.
Tukwila Public Works
M&E Building
March 6, 2023
Miller Hayashi Architects
S 112th St
TPW CAMPUS
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SCL Easement • •
SCL Easement (will be city owned)
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6.9 acres
01 2
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Tukwila Public Works
M&E Building
March 6, 2023
Miller Hayashi Architects
3
SAFE ENVIRONMENT
Goal: Provide a safe environment for employees and visitors and improve employee well being
• Improve entrances and intersections for safe traffic flow
• New dedicated truck entrances separate from new visitor entrance
• Adequate turning radius for largest trucks
• Clearly identified pedestrian circulation
• Secure fencing with controlled entrances
• Site Lighting throughout (with particular attention to 24/7 operations)
• Security cameras and site lines for supervision
Tukwila Public Works
M&E Building
March 6, 2023
Miller Hayashi Architects
RESILIENT FACILITY
Goal: Provide a resilient facility that will last and can function following a natural disaster event
• Site is situated above the 500 year flood plane.
• Invest in structure designed to'essential facility' standards
• Provide emergency power generation.
• Provide on-site solar power system or plan infrastructure to support future
solar power.
• Evaluate potential for on-site energy storage capacity.
Tukwila Public Works
M&E Building
March 6, 2023
Miller Hayashi Architects
co DEPARTMENT VALUES
5
Goal: Convey the Department's values to its customers and employees.
• Invest in technologically advanced, industry leading, forward- looking facilities
• Plan capacity to meet future program needs
• Display for Public Works achievements
• Building embodies the Public Works vision
Tukwila Public Works
M&E Building
March 6, 2023
Miller Hayashi Architects
Goal: Stewards of the environment
• Energy efficient systems
• Staff training on system operation
• High performance building envelope
• Consider geothermal energy and solar power
• Thoughtful material selection (from structural system to finishes)
• Reduce impervious surfaces
• Treat stormwater before discharging
• Restore habitat along Duwamish River
0
CO6
SUSTAINABILITY
Tukwila Public Works
M&E Building
March 6, 2023
Miller Hayashi Architects
DUWAMISH
ESTUARY
SUBWATERSHED
APPROX SITE
LOCATION
BURIEN
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Excerpt from Green/Duwamish River Watershed; Salmon Habitat Plan 2021
7
RENTON
STORY OF THE WATERSHED
SALMON REARING HABITAT
The site has potential to provide shallow water rearing
habitat for juvenile salmonids which is critical to increasing
salmonid survival and restoring this key species to the river.
Tukwila Public Works
M&E Building
March 6, 2023
Miller Hayashi Architects
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SECTION A: EXISTING SITE SECTION THROUGH RESTORATION PARCEL
SCALE: 1:30
MAINTENANCE
AND
ENGINEERING
BUILDING
48'
RESTORATION SITE
200' SHORELINE JURISDICTION
STORMWATER FACILITY
SECTION A': VIEW WEST FROM RESTORATION SITE
SCALE 1:30
X
Tukwila Public Works
M&E Building
March 6, 2023
8 Miller Hayashi Architects
5112 ST
DUWAMISH GARDEN PARK
— DUWAMISH RIVER
93% Impervious Surface
EXISTING
9
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IMPERVIOUS SURFACE
5112 ST
OJECT
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Tukwila Public Works
M&E Building
March 6, 2023
Miller Hayashi Architects
Goal: Reduce cost related to ongoing maintenance of facilities and realize
value in leasing or selling under utilized properties.
• Durable finishes (easy to clean, water resistant and slip resistant)
• Infrastructure for future expansion
• Flexible, adaptable spaces
• Durable paving surfaces to reduce future maintenance
• Life cycle cost analysis for systems selection
LONG TERM VALUE
Tukwila Public Works
M&E Building
March 6, 2023
Miller Hayashi Architects
Iterations
Kick Off
September
2022
11
Refine
Schemes
Further
Refine
(6) Options
I I I
I I 1
I I
1 1
Stakeholder Stakeholder Present Determine
Input Input Concepts to preferred scheme
Process Process Council
Develop
evaluation criteria
Score each Concept
Plan based on criteria
TEST -TO -FIT PROCESS
Present
Findings
Wrap Up
March
2023
Tukwila Public Works
M&E Building
March 6, 2023
Miller Hayashi Architects
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Tukwila Public Works
M&E Building
March 6, 2023
Miller Hayashi Architects
ID#
Criteria Description
"Big Picture" Criteria (pass/fail)
1.1 Provides for Department of Ecology waiver requirements
1.2 Provides for code required stormwater facilities
1.3 Located above 500 year flood plane
1.4 Provides for future capacity
Public Works Staff Input
2.0 Public Works Staff Preferences & Recommendations
Program Elements and Flow
2.1 Public Works site program elements provided
2.2 Public Works covered parking provided
2.3 Public Works uncovered parking provided
2.4 Decant facility located adjacent to Spoils
2.5 Accommodates Drive Through Tool Storage
2.6 Accommodates Drive Through Dumpster Platform
2.7 Police Evidence Provided
2.8 Police Impound Provided
Campus, Access, Security, and Identity
Building location allows for M&E visitor parking to be separated from
3.1 staff parking
3.2 F&F visitor parking separated from staff parking
3.3 Improves entrance from Tukwila Intl Blvd
3.4 Provides for new security fence
3.5 Provides for new site lighting and security cameras
3.6 Efficient walking route between F&F and M&E buildings
3.7 Efficient walking distance from M&E to site program
3.8 Building location high -vis to the public
3.9 Building location takes advantage of amenity view to river
3.10 Utilizes existing driveway locations at E Marginal Way S
Environment and Sustainability
4.1 Building orientation optimized for passive solar access
4.2 Opportunity for solar panels over covered parking or roof
4.3 Opportunity for EV charging infrastructure
4.4 Reduces impervious surfaces
13 4.5 Habitat and trail connection to adjacent restoration areas
EVALUATION CRITERIA
Tukwila Public Works
M&E Building
March 6, 2023
Miller Hayashi Architects
ID # Criteria Description
Importance
"Big Picture" Criteria (pass/fail)
1.1 Provides for Department of Ecology waiver requirements
1.2 Provides for code required stormwater facilities
1.3 Located above 500 year flood plane
1.4 Provides for future capacity
Essential
Essential
Essential
Essential
Public Works Staff Input
2.0 Public Works Staff Preferences & Recommendations
1.00
Program Elements and Flow
2.1 Public Works site program elements provided
2.2 Public Works covered parking provided
2.3 Public Works uncovered parking provided
2.4 Decant facility located adjacent to Spoils
2.5 Accommodates Drive Through Tool Storage
2.6 Accommodates Drive Through Dumpster Platform
2.7 Police Evidence Provided
2.8 Police Impound Provided
1.00
1.00
1.00
1.00
0.75
0.75
0.50
0.50
Campus, Access, Security, and Identity
Building location allows for M&E visitor parking to be separated from
3.1 staff parking
3.2 F&F visitor parking separated from staff parking
3.3 Improves entrance from Tukwila Intl Blvd
3.4 Provides for new security fence
3.5 Provides for new site lighting and security cameras
3.6 Efficient walking route between F&F and M&E buildings
3.7 Efficient walking distance from M&E to site program
3.8 Building location high -vis to the public
3.9 Building location takes advantage of amenity view to river
3.10 Utilizes existing driveway locations at E Marginal Way S
1.00
1.00
1.00
1.00
1.00
0.75
0.75
0.50
0.50
0.50
Environment and Sustainability
4.1 Building orientation optimized for passive solar access
4.2 Opportunity for solar panels over covered parking or roof
4.3 Opportunity for EV charging infrastructure
4.4 Reduces impervious surfaces
4.5 Habitat and trail connection to adjacent restoration areas
1.00
1.00
1.00
0.75
0.50
EVALUATION CRITERIA
Criteria Weighted by Importance
"Most Important"
"Very Important"
"Somewhat Important"
x1.00
x0.75
x0.50
Tukwila Public Works
M&E Building
March 6, 2023
Miller Hayashi Architects
Example
Criteria 1
Criteria 2
Scheme A
2
3
Scheme B
3
2
Initial Scores
Criteria 1 (x 1.0)
Criteria 2 (x 0.5)
5
2x 1.0 = 2
3 x 0.5 = 1.5
5 —Tie
3x 1.0 = 3
2 x0.5 = 1
Weighted Score
15
3.5
4
Initial Score
Weighted Score
EVALUATION CRITERIA SCORING METHOD
Criteria Weighted by Importance
"Most Important"
"Very Important"
"Somewhat Important"
x1.00
x0.75
x0.50
Possible scores applied to criteria
3 = Excellent
2 = Good
1 = Fair
0 = Poor / Not Provided
Tukwila Public Works
M&E Building
March 6, 2023
Miller Hayashi Architects
Criteria
ID #
Criteria Description
Criteria
Importance
"Big Picture" Criteria (pass/fail)
1.1 Provides for Department of Ecology waiver requirements
1.2 Provides for code required stormwater facilities
1.3 Located above 500 year flood plane
1.4 Provides for future capacity
Public Works Staff Input
2.0 Public Works Staff Preferences & Recommendations
Essential
Essential
Essential
Essential
1.00
Program Elements and Flow
2.1 Public Works site program elements provided
2.2 Public Works covered parking provided
2.3 Public Works uncovered parking provided
2.4 Decant facility located adjacent to Spoils
2.5 Accommodates Drive Through Tool Storage
2.6 Accommodates Drive Through Dumpster Platform
2.7 Police Evidence Provided
2.8 Police Impound Provided
Campus, Access, Security, and Identity
Building location allows for M&E visitor parking to be separated from
3.1 staff parking
3.2 F&F visitor parking separated from staff parking
3.3 Improves entrance from Tukwila Intl Blvd
3.4 Provides for new security fence
3.5 Provides for new site lighting and security cameras
3.6 Efficient walking route between F&F and M&E buildings
3.7 Efficient walking distance from M&E to site program
3.8 Building location high -vis to the public
3.9 Building location takes advantage of amenity view to river
3.10 Utilizes existing driveway locations at E Marginal Way S
1.00
1.00
1.00
1.00
0.75
0.75
0.50
0.50
1.00
1.00
1.00
1.00
1.00
0.75
0.75
0.50
0.50
0.50
Environment and Sustainability
4.1 Building orientation optimized for passive solar access
4.2 Opportunity for solar panels over covered parking or roof
4.3 Opportunity for EV charging infrastructure
4.4 Reduces impervious surfaces
4.5 Habitat and trail connection to adjacent restoration areas
Subtotal Weighted Score
Weighted Ranking
°16
1.00
1.00
1.00
0.75
0.50
Concept A
Initial Weighted
Score Total
3
3
3
3
3
3
3
3
2
2
3
3
3
3
2.25
2.25
1
1
3
3
3
3
3
2
3
2
3
3
3
3
3
3
3
1.5
2.25
1
1.5
1.5
I 3
3
3
3
3
3
3
3
2.25
1.5
57
1st
//17:77-1
Concept B
Initial Weighted
Score Total
2
2
3
3
3
0
2
2
0
2
3
3
3
0
1.5
1.5
0
1
3
1
3
3
3
1
3
2
3
3
3
1
3
3
3
0.75
2.25
1
1.5
1.5
2
3
3
3
3
2
3
3
2.25
1.5
46.75
3rd
Concept C
Initial Weighted
Score Total
0
0
3
3
3
0
0
0
0
2
3
3
3
0
0
0
0
1
1
0
3
3
3
1
3
1
0
0
1
0
3
3
3
0.75
2.25
0.5
0
0
2
3
3
2
3
2
3
3
1.5
1.5
34.5
4th
Concept D
Initial Weighted
Score Total
0
0
3
3
3
0
0
0
0
1
3
3
3
0
0
0
0
0.5
3
0
3
3
3
0
2
1
0
0
3
0
3
3
3
0
1.5
0.5
0
0
0
3
3
2
3
0
3
3
1.5
1.5
32.5
5th
Concept E
Initial Weighted
Score Total
1
3
3
3
2
2.25
2.25
0
1
3
3
3
3
3
2.25
0
1.5
1.5
1.5
1
3
3
2.25
1.5
50
2nd
Concept F
Initial Weighted
Score Total
0
0
1
3
3
0
0
0
0
0
1
3
3
0
0
0
0
0
3
3
1
1
0
0
3
2
0
3
3
3
0.75
0.75
0
0
1.5
3
3
3
3
3
0.75
1.5
32.25
6th
Miller Hayashi Architects
17
/
/
/
/
/
/
/
0 I IL JI
U VCOVERD
(s) 15x4°
POLICE
IMPOUND
\ CONCEPT A
FLEET PARKING
"E 'II 11""""'1
%,!111111
zyN
1\\��/ 1\`0
SPOILS
srveuv wSj —
z
i z
z
BRINE TANKS
0000
00000
RKIN�;
NCOVER.
.6) 9x19
MAINTENANCE AND
ENGINEERING BUILDING
3 -STORY
35,000 SF
--
Tukwila Public Works
M&E Building
March 6, 2023
Miller Hayashi Architects
TOOLS/EQUIP/PARTS (REMOVED FROM M&E)
I II IILOADINGII
II
I
II II I
II
I
EXTERIOR COVERED STORAGE
COIERED
3(,) 9X20
RKIN�;
NCOVER.
.6) 9x19
MAINTENANCE AND
ENGINEERING BUILDING
3 -STORY
35,000 SF
--
Tukwila Public Works
M&E Building
March 6, 2023
Miller Hayashi Architects
JAN
2023
PRE - DESIGN
N
18
SCHEMATIC
DESIGN
411
GCCM
Procurement
REPORT TO COUNCIL
FOR APPROVAL
(Target: March 2023)
JAN
2024
DESIGN
DEVELOPMENT
I
Nov 2023
City ownership
of UPS parcel
REPORT TO COUNCIL
FOR APPROVAL
(Target: October 2023)
JAN
2025
CONSTRUCTION
DOCUMENTS
ENVIRONMENTAL REVIEW AND PERMITTING
REPORT TO COUNCIL
FOR APPROVAL
(Target: June 2024)
COUNCIL APPROVAL PROCESS
JAN
2026
CONSTRUCTION
May 2025
April 2025
UPS Lease Expires
REPORT TO COUNCIL
FOR APPROVAL
(Target: March 2025)
JAN
2027
December
2026
Tukwila Public Works
M&E Building
March 6, 2023
Miller Hayashi Architects
West Site Improvements
West Site Structures (covered parking, police evidence, truck wash)
East Site Improvements
East Site Structures (covered parking, spoils, salt/sand/gravel)
Maintenance & Engineering Building
Tool Storage Building
Shoreline Restoration
Decant Facility
CONCEPTUAL"ALL IN" MASTER PLAN COST
$ 4,596,000
$ 3,161,000
$17,494,000
$ 5,757,000
$19,340,000
$ 1,492,000
$ 1,778,000
$ 895,000
Construction Cost
Project Related Costs
Master Plan Conceptual Project Cost
19
$54,513,000 (construction cost includes
escalation to the mid -point of
$29,352,000 construction at 7% for the first year
and compounded at 4.5% per year
$83,865,000 thereafter)
Tukwila Public Works
M&E Building
March 6, 2023
Miller Hayashi Architects
City of Tukwila
City Council Transportation & Infrastructure Services Committee
Meeting Minutes
March 6, 2023 5:30 p.m. - Hybrid Meeting; Duwamish Conference Room & MS Teams
Councilmembers Present: Tosh Sharp, Chair; Kate Kruller, Mohamed Abdi
Staff Present: David Cline, Hari Ponnekanti, Griffin Lerner, Seong Kim, Bryan Still, Cyndy
Knighton, Adib Altallal, Brandon Miles, Laurel Humphrey, Brittany
Robinson, Sherry Edquid
Guests: Laura Maman, Miller Hiyashi Architects; John Palewicz, PMQA Consultant;
Justine Kim, Shiels Obletz Johnsen
Chair Sharp called the meeting to order at 5:30 p.m.
I. BUSINESS AGENDA
A. Public Works Shops Phase 2: Test -to -Fit Update
Ms. Maman presented an overview of the Test -to -Fit process and results, which resulted in a
recommendation for design Option A based upon the scoring criteria.
Item(s) for follow-up:
Provide additional detail on estimated project costs.
Committee Recommendation
Discussion only. Forward to March 20, 2023 Regular Meeting.
B. Contract Amendment: Public Works Shops Maintenance & Engineering Building
Staff is seeking Council approval to amend the contract with Shiels Obletz Johnson, Inc. in
the amount of $39,660.00 for continued project management services.
Item(s) requiring follow-up:
Provide additional detail on requested amendment costs.
Committee Recommendation
Discussion only. Forward to March 20, 2023 Regular Meeting.
C. Contract Amendment: 2023 Annual Overlay Program
Staff is seeking Council approval to amend the contract with KPG Psomas, Inc. in the amount
of $52,254.00 to include the design and construction management of the 119th Street
Pedestrian Crossing.
Item(s) requiring follow-up:
Provide estimated cost to replace S. 119 St. Pedestrian Bridge.
Committee Recommendation
Unanimous approval. Forward to March 20, 2023 Regular Meeting Consent Agenda.
123
124
COUNCIL AGENDA SYNOPSIS
125
,�J�' q�+ Initials
ITEM No.
� ��
Meeting Date
Prepared by
M�or'.r mine
Council revieur
fe
03/20/23
BJM
6.0.
190E
ITEM INFORMATION
STAFF SPONSOR: BRANDON MILES
ORIGINAL AGENDA DATE: 03/20/23
AGENDA ITEM TITLE Public Works Campus, Phase 2: Contract Amendment with Shiels Obletz Johnsen
for project management services.
CATEGORY ❑ Discussion
Mtg Date
II Motion
Mtg Date 3/20/23
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mug Date
Other
Mtg Date
SPONSOR ❑ Council
►1
Mayor ❑ Adm in Svcs ❑ DCD ❑ Finance ❑ Fire ❑ PSR ❑ Police ❑ PlC
SPONSOR'S Execute Amendment No 1 to contract 22-119 with Shiels Obletz Johnsen, Inc (SO)) to
SUMMARY provide continued project management services for Public Works Maintenance &
Engineering Building Project during the architect and engineering firm's "Test to Fit Site
and Program Analysis" and procurement of owner's consultants. The original contract had
estimated completion of this phase of work at the end of December, 2022 and it is now
expected to be extended into April, 2023.
REVIEWED BY Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community DCA'.
❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 03/6/23 COMMITTEE CHAIR: SHARP
RECOMMENDATIONS:
SPONsoR/ADMIN. Mayor's Office
COMMITTEE No recommendation; Forward to Regular Meeting
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$39,660 $350,000 $N/A
Fund Source: 306 FUND
Comments: N/A
MTG. DATE
RECORD OF COUNCIL ACTION
03/20/23
MTG. DATE
ATTACHMENTS
3/20/23
Informational Memorandum dated 2/28/23 (updated after Committee)
Proposed Shiels Obletz Johnsen Contract Amendment No. 1 and Proposal.
Minutes from 3/6 Transportation & Infrastructure Services Committee meeting
125
126
wq�y Cit of Tukwila
Y
Allan Ekberg, Mayor
Public Works Department - Hari Ponnekanti, Director/City Engineer
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Committee
FROM: Brandon Miles, Property Management Lead
CC: Mayor Ekberg
DATE: February 28, 2023, Updated Following March 6 Committee meeting
SUBJECT: Public Works Shops Maintenance & Engineering Building(PW-MEB) Project
Project No.: 92230601
Project Management — Shiels Obletz Johnsen, Inc — Amendment No 1
ISSUE
Execute Amendment No 1 to contract 22-119 with Shiels Obletz Johnsen, Inc (SOJ) to provide
continued project management services for Public Works Maintenance & Engineering Building
Project during the architect and engineering firm's "Test to Fit Site and Program Analysis" and
procurement of owner's consultants. The original contract had estimated completion of this
phase of work at the end of December, 2022 and it is now expected to be extended into April,
2023.
This expenditure is within the total project budget of $350,000, which initially included $60,645
in management contingency. Contingency funds have nearly $6,000 will remain after execution
of this amendment.
BACKGROUND
The City will receive full ownership of the Eastern Parcel on November 1, 2023. It is
recommended to begin preparing now for the construction of the structures on this site and
especially those structures that will be located within the shoreline jurisdiction buffer areas —
thereby securing the City's full potential for buildable areas. As project design, permitting and
bidding process can take up to two years on a substantial development of a new building, it is
recommended that the Public Works Utilities and Street Administration building (which is
planned in the protected area) design process begin as soon as possible.
The City is still considering the full project cost and a financing strategy for the project. A key
decision point is the total design cost for the project. Staff would like to have SOJ procure cost
for consultants in order to get an updated design cost for the next phase, should the City
Council provide authorization to move from the "test to fit" phase to the design phase.
DISCUSSION
SOJ has provided a proposal to manage and oversee the remainder of "Test to Fit Site and
Program Analysis" phase and the procurement of owner's consultants for the PW-MEB project.
Note, approving this amendment will not obligate the City to move forward with design or
construction.
FISCAL IMPACT
The expenditures associated with these tasks are anticipated and are included in the council
approved project budget. SOJ has provided a proposed amount of $39,660 to perform the
services in their contract amendment scope of work. Their total not to exceed contract amount
will now be $78,238.
SOJ Contract #22-120
Original Amount
$38,578.00
Amendment No 1
$39,660.00
New Contract Total
$78,238.00
127
128
INFORMATIONAL MEMO
Page 2
The table below shows the total Test -to -Fit costs. The proposed amendment cost will be coming
from the Contingency (Highlighted in the table below), and therefore we are still included in the
City Council approved budget of $350,000.
Full Test -to -Fit Analysis Costs
Contract Title
Firm
Cost
Test -to -fit Design
Miller Hayashi
$188,727.00
Miller Hayashi (Amendment
#1)
$14,610
Geotech Exploration
Langan
$36,600.00
Surveying
David Evans & Associates
$25,000.00
Project Management
Shiels Obletz Johnsen
$38,578.00
Shiels Obletz Johnsen
(Amendment #1)
$39,660.00
Total:
$343,175.00
Management Reserve/Contingency
As of February 27, 2023
$46,485.00
Remaining Contingency After
Amendment
Remaining Management
Reserve Contingency After
SOJ Amendment,
$6,825.00
RECOMMENDATION
Approve the project management contract amendment for Shiels Obletz Johnsen to oversee the
remainder of the Test -to -Fit Analysis and aid in the procurement of the owner's consultants for
the Tukwila M&E Building Project. SOJ will also be able to assist the City in examining possible
phasing to spread out project costs over a longer period. The proposed amendment would be
placed on the March 20 consent agenda.
Alternatives
• The Council could authorize only the work of SOJ to get the City through the remaining
test to fit analysis and defer obtaining consultant estimates until after the City Council
makes a decision on the construction of the Public Works Campus, Phase 2. This would
be approximately $33,90. The project team is trying to hit a specific construction window,
with work commencing on the site on May 1, 2025. If we delay getting estimates for the
consultant work, it would delay the City's project and the City would likely miss it's
construction window. Staff is estimating that for every one month delay it could increase
the project cost by $320,000 per month in cost escalation.
ATTACHMENTS:
• Proposed Shiels Obletz Johnsen Contract Amendment No. 1 and Proposal, as requested,
SOJ proposal updated to align with staff memo.
C:\Users\andy-y\AppDatalLocal\Microsoft\Windows1INetCache\Content.Outlook\R1NYNLZP\2023-02-27 - TPW Memo - SOJ PM Maintenance Amendment.docx
DocuSign Envelope ID: 38230BB9-421C-4462-84FD-876FC840029B
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number: 22-120(a)
CONTRACT FOR SERVICES
Amendment No. 1
Between the City of Tukwila and Shiels Obletz Johnsen, Inc.
That portion of Contract No. 22-120 between the City of Tukwila and Shiels Obletz
Johnsen, Inc. is hereby amended as follows:
Section 1 Project Designation: The Consultant is retained by the City to perform Project
Management services in connection with the project titled Tukwila Public Works Shops
Maintenance & Engineering Building Project.
Section 2 Scope of Services: The Consultant agrees to perform the services, identified
on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment
and supplies.
Section 4 Payment: The Consultant shall be paid by the City for completed work and for
services rendered under this Agreement as follows:
Payment for the work provided by the Consultant shall be made as provided on Exhibit "A"
attached hereto, provided that the total amount of payment to the Consultant shall not
exceed $78,238.00 (including estimated expenses) without express written modification of
the Agreement signed by the City. The total amount for this amendment is $39,660.
All other provisions of the contract shall remain in full force and effect.
Dated this
day of , 2023.
CITY OF TUKWILA CONTRACTOR
DocuSigned by:
Aa1 REDRSA16OaA3
Allan Ekberg, Mayor Brad Tong, President
ATTEST/AUTHENTICATED APPROVED AS TO FORM
Christy O'Flaherty, MMC, City Clerk Office of the City Attorney
CA Revised December 2016
Page 1 of 1
25 129
130
$
0
February 13, 2023
Hari Ponnekanti
Director of Public Works
6200n Southcenter Blvd.
Tukwila WA 98188
Project: Tukwila Public Works Shops Maintenance & Engineering Building Project
Subject: Proposal for Amendment No 1 to Contract #22-120, SOJ Project Management Services for
Tukwila Public Works Maintenance & Engineering Building Project
Dear Hari:
SOJ is pleased to submit our proposal to continue to oversee and assist with management of the test -to -fit
process and- council presentations. In addition, we will assist and to hclp the City of Tukwila with the
procurement of the owner's consultants (solicitation, RFP issuance, scoring/selection and receiving of fee
proposals) for the Tukwila Public Works Shops Maintenance & Engineering Building Project.
Fee
$39,660 (including $1,500 of reimbursable expenses) for continued assistance with the management of the
test -to -fit process and the procurement of owner's consultants on the Public Works Shops Maintenance &
Engineering Building Project.
Duration
We are forecasting this proposal to cover our efforts from February 2023 through the end of April 2023.
Scope of Services
Y Overseeing the test -to -fit scope of work.
Y Attend weekly meetings with Architect.
Y Assist with council presentation preparation and meeting attendances
Y Procurement of owner consultants (solicitation, RFP Issuance, scoring/selection/receiving of fee
proposals)
Y Update Owner with status reports
We appreciate your consideration of the above and look forward to your response.
Sincerely,
ditgOK— K/M
Justine Kim
Partner / SOJ
Cc: File
131
DocuSign Envelope ID: 38230889-421C-4462-84FD-876FC840029B
W
Ni
S
0
.11
Public Works Shops Maintenance & Engineering Building Oversight - Amendment No 1 2/13/2023
2023$ Rates February March April
Total Hrs
l
Rates are 2023$
Justine Kim Est. Hours
Billing Rate: $265/hour
$ 265
28
28
28
84
$22,260
Matt Strutynski Est. Hours
Billing Rate: $105/hour
$ 105
20
20
20
60
$6,300
Yu -Ann Youn Est. Hours
Billing Rate: $80/hour
$ 80
40
40
40
120
$9,600
Equivalent FTE:
Reimburseable Expenses
500 500 500
Total for Amendment No 1:
$38,160
$1,500
$39,660
27
City of Tukwila
City Council Transportation & Infrastructure Services Committee
Meeting Minutes
March 6, 2023 5:30 p.m. - Hybrid Meeting; Duwamish Conference Room & MS Teams
Councilmembers Present: Tosh Sharp, Chair; Kate Kruller, Mohamed Abdi
Staff Present: David Cline, Hari Ponnekanti, Griffin Lerner, Seong Kim, Bryan Still, Cyndy
Knighton, Adib Altallal, Brandon Miles, Laurel Humphrey, Brittany
Robinson, Sherry Edquid
Guests: Laura Maman, Miller Hiyashi Architects; John Palewicz, PMQA Consultant;
Justine Kim, Shiels Obletz Johnsen
Chair Sharp called the meeting to order at 5:30 p.m.
I. BUSINESS AGENDA
A. Public Works Shops Phase 2: Test -to -Fit Update
Ms. Maman presented an overview of the Test -to -Fit process and results, which resulted in a
recommendation for design Option A based upon the scoring criteria.
Item(s) for follow-up:
Provide additional detail on estimated project costs.
Committee Recommendation
Discussion only. Forward to March 20, 2023 Regular Meeting.
B. Contract Amendment: Public Works Shops Maintenance & Engineering Building
Staff is seeking Council approval to amend the contract with Shiels Obletz Johnson, Inc. in
the amount of $39,660.00 for continued project management services.
Item(s) requiring follow-up:
Provide additional detail on requested amendment costs.
Committee Recommendation
Discussion only. Forward to March 20, 2023 Regular Meeting.
C. Contract Amendment: 2023 Annual Overlay Program
Staff is seeking Council approval to amend the contract with KPG Psomas, Inc. in the amount
of $52,254.00 to include the design and construction management of the 119th Street
Pedestrian Crossing.
Item(s) requiring follow-up:
Provide estimated cost to replace S. 119 St. Pedestrian Bridge.
Committee Recommendation
Unanimous approval. Forward to March 20, 2023 Regular Meeting Consent Agenda.
133
134
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
2/27/23
DC
3/20/23
DC
04/17/23
DC
ITEM INFORMATION
ITEM No.
6.D.
STAFF SPONSOR: DAVID CLINE
ORIGINAL AGENDA DATE: 2/27/23
AGENDA ITEM TITLE Annexation Plan for the Puget Sound Regional Fire Authority
CATEGORY ® Discussion
Mtg Date 3/20/23
❑ Motion
Mtg Date
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P nR ❑ Police [DPW
SPONSOR'S
SUMMARY
Per the 2022 Contract for Services with Puget Sound Regional Fire Authority (PSRFA) an
Annexation Plan was to be created and approved by the PSRFA Governing Board and the
Tukwila City Council and then put to the voters for final approval. An Oversight
Committee, consisting of Councilmembers Kruller and Sharp, as well as PSRFA
Commissioners Barrie and Troutners, created this final plan for council approval.
REVIEWED BY
❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev.
❑
LTAC
DATE:
❑ Arts Comm.
❑ Parks Comm. ❑ Planning Comm.
COMMITTEE CHAIR:
RECOMMENDATIONS:
SPONsoR/ADMIN. Oversight Committee
COMMITTEE Direct to Regular Meeting for discussion and approval
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED
AMOUNT BUDGETED
APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
2/27/23
Forward for further discussion
3/20/23
MTG. DATE
ATTACHMENTS
2/27/23
Info memo re: Proposed Annexation Plan dated Feb 21, 2023
Oversight Committee Memos Feb 1, 2023 & Feb 13, 2023
Draft Annexation Plan
3/20/23
Info memo (updated Mar 13, 2023)
PSRFA Final Annexation Plan
135
136
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Committee of the Whole
FROM: David Cline, City Administrator
CC: Mayor Ekberg
DATE: February 21, 2023March 13, 2023 Updated
SUBJECT: PSRFA Annexation Plan — Final Draft proposed by Oversight Committee
ISSUE
Per the 2022 Contract for Services with Puget Sound Regional Fire Authority (PSRFA) adopted
by the City Council on October 6, 2022, an Annexation Plan to the PSRFA is to be created and
presented for approval by the Puget Sound Regional Fire Authority and the Tukwila City Council
and then sent to the Tukwila voters for approval. The Council selected Oversight Committee
members, Councilmembers Kruller and Sharp, have met Twice three times and are providing an
update to the full Council and seeking input on the final plan which is scheduled for final
adoption on April 5 by the PSRFA Board and then April 17 by the Tukwila City Council.
BACKGROUND
March 13, 2023 Update
The Oversight Committee met on March 13, 2023 and reviewed the attached updated plan and
recommended approval to both the PSRFA Board and the Tukwila City Council. The last major
issue was facility transfers and it was agreed that Station 54 would be a 15 -year lease. See the
actual language below as well as in the Annexation Plan on page 19 in section 7.c.1.iv.
As mentioned on February 27, 2023 there was also a discussion about moving to an annual
rotation of three specific position which will be in the updated bylaws once Tukwila becomes a
member. Specific draft language is as follows:
Chair, Vice Chair and Chair of Citizen's Advisory Group. - Bylaws
Upon annexation, the bylaws will be amended to create a 3 -year rotation (or more
specifically three separate positions, each having a one-year rotation) of the positions
above. As a result, in 2024, a Board Member from KCFD#37 would assume the role of
Chair, a Board Member from the city of Tukwila would assume the role of Vice -Chair,
and a Board Member from the city of Kent would lead the Citizen's advisory group.
The City Council approved a contract for services with PSRFA on October 6, 2022 as a step
towards full annexation. The Citizen's Advisory Committee on the Future of Fire/EMS Services
had recommended these actions in their final report provided to the Council in May 2022.
Per the Contract, a four -person Annexation Oversight Committee was created to draft this
Annexation Plan. These members include Tukwila City Councilmembers Kruller and Sharp, and
PSRFA Governing Board Members Barrie and Troutner. This Oversight Committee has met
twice (see attached memos) and another meeting is planned for February 27, 2023, prior to the
Committee of the Whole meeting. The Oversight Committee has been successful in crafting an
137
138
INFORMATIONAL MEMO
Page 2
Annexation Plan that meets all parties needs and is seeking final input from the Tukwila City
Council before final approval of both governing boards.
Most of the issues for annexation have already been agreed to in the current Contract for
Services that went in place on January 1, 2023. The final issue still remaining is the transfer of
fire stations. This is discussed below and is expected to be finalized for by the February 27,
2023 Oversight Committee, and will be presented to the City Council that evening.
Key Issues of the Annexation Plan:
Governance (Section 5,B,1, p. 15): The directive to seek fair and equitable representation for
all participants guided the key language in the amended plan. The three "member" jurisdictions
will each have three voting seats.
As provided by RCW 52.26.080, the RFA Governing Board shall include nine voting members
consisting of three (3) current seated members from the City of Kent to be appointed by the
Kent City Council and three (3) current, seated King County Fire District 37 Board of
Commissioners members (3) current, seated members from the City of Tukwila to be appointed
by the Tukwila City Council and nonvoting advisory positions consisting of one for each
Contractual Jurisdiction as appointed by the governing body of such Jurisdiction.
Voting Members — Tukwila (3) Kent (3) KCFD37 (3)
Non-voting Advisory Members — SeaTac (1) KCFD43 (1) Covington (1)
Each "contract" jurisdiction will have one non-voting advisory seat each. The City of Covington
is annexed into King County Fire District #37 (KCFD37) and is represented by the three voting
seats of KCFD37. Maple Valley is King County Fire District #43 and is represented by a non-
voting advisory seat of KCFD43. SeaTac is a contract city and is represented by a non-voting
advisory seat.
Facilities (Section 7.C.1.a, p. 19) :
Facilities Updated on March 13, 2023: As discussed on February 27, 2023, there was an
agreement for a 50 -year lease for Fire Station 51 and transfer of ownership for Fire Stations 52
and 53. Due to this discussion, the PSRFA has agreed to a 15 -year lease for Fire Station 54.
The following is the agreed upon language for all four stations in section 7.c :
1. Transfers of Real Property.
a. The following real property owned by the City of Tukwila shall be
transferred in fee simple determinable subject to an automatic
reversionary interest, meaning Tukwila is conveying property "so
long as" certain conditions are met, to the RFA, or leased to the
RFA, as specified below:
i. Station 51: The City of Tukwila shall retain ownership of
the real property on which Station 51 is located and shall
lease Station 51 to the RFA for 50 -year terms at the rate
of $1 per year. As conditions of the lease, the RFA shall
assume 100% of the maintenance costs and shall use
https://tukwilawa-my.sharepoint.com/personal/cheryl_thompson_tukwilawa_gov/Documents/Council Memos/2023/InfoMemo re Annexation Plan 3-20-2023.docx
INFORMATIONAL MEMO
Page 3
Station 51 to deploy RFA response units, subject to any
other interests in the property.
ii. Station 52: City of Tukwila shall sell to the RFA for $1 and
shall retain an automatic reversionary interest in the event
this station is no longer used to deploy RFA response
units. Further, Tukwila shall retain the right to access and
use the following areas of Station 52: (a) the "212 EOC
Storage" closet; (b) the "210 Training Room" as the City's
backup Emergency Operations Center on a 24/7 basis and
at any time without notice in the event of an emergency
and until termination of the emergency event, and as a
public meeting space up to twenty (20) hours per calendar
week, provided RFA staff is on-site to facilitate such use;
and (c) the "213 HAM" closet for storage of ham radios and
related equipment.
iii. Station 53: City of Tukwila shall sell to the RFA for $1 and
shall retain an automatic reversionary interest in the event
this station is no longer used to deploy RFA response
units.
iv. Station 54: City of Tukwila shall retain ownership of the
real property on which Station 54 is located and shall lease
Station 54 to the RFA for a 15 -year term at the rate of $1
per year. As conditions of the lease, the RFA shall assume
100% of the maintenance costs and shall use Station 54
to deploy RFA response units. Before the end of year 10
(December 31, 2034), either Tukwila or the RFA shall
provide notice to the other party, indicating whether the
lease will expire December 31, 2039, or be renewed for an
additional term subject to conditions to be mutually
negotiated by the parties
•
■
outhcenter), FS 52 (City Hall Campus), FS 5
Tukwila will continue to own the land, while PSRFA will maintain and operate the station and the
infrastructure. The stations must continue to `deploy RFA response units" or the station will
revert to the City of Tukwila.
This -language ;gunge is still being worked on after several iterations from the PSRFA Attorney and
stations replacing Tukwila's older stations, the current plan is as follows:
• Older Stations (Fire Stations 53 and 54): Shorter term leases (10 years) with a
notification period (3 years).
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INFORMATIONAL MEMO
Page 4
One draft of the language is as follows:
located and shall lease each station to thc RFA for 50 year terms at the rate of $1 per year per station.
For station 52, Tukwila shall retain thc right to usc that station as a backup FOC, to storc equipment, and
to usc conference rooms, consistent with thc current lease. As a condition of thc !cases, thc RFA shall
assume 100% of the maintenance costs for stations 51 and 52 during the lease terms, and thc RFA shall
use thc stations to deploy RFA response units.
Stations 53 & 5'1: City of Tukwila shall retain ownership of the real property on which these stations arc
located and shall !case each station to thc RFA for 10 year terms at thc rate of $1 per year per station. As
a condition of the leases, the RFA shall assume 100% of the maintenance costs for stations 53 and 5'1
during thc lease terms, and the RFA shall use the stations to deploy RFA response units. The City shall
provide 36 months' notice before the end of the 10 year terms (at the end of year 7) whether the leases
will expire or be renewed after 10 years.
Election Date (Section 3.B.1, p. 10): The current goal is to submit our proposition by May 12,
2023, for the Primary Election to be held on August 1, 2023. A voter approval of this proposition
will make this plan effective date on January 1, 2024. This would allow a year of transition to
ensure that the newly expanded PSF Board would be able to effectively allocate the fire benefit
charge and property tax for services beginning in January 2025. The City of Tukwila would still
be financially obligated under the contract for services in 2024. If the proposition fails, the
governing document for the RFA will be the current 2017 RFA Plan.
Proposed Schedule for Action by PSF Governing Board and Tukwila City Council: To
meet the May 12, 2023 deadline for submission for the August 1, 2023 Primary Election, the
following are suggested options. This proposes a 4 -step process:
la.Tukwila City Council Review of Proposed Annexation Plan — Feb 27 and March 20
1 b. PSRFA Board review of Proposed Annexation Plan — March 15
2. PSF Board Approval of Annexation Plan — April 5
3. Tukwila City Council Approval of Annexation Plan — April 17
4. Tukwila City Council Resolution Calling for Special Election — April 17
Table 1: Recommended Review and Approval of Annexation Plan with option -for April date4f
more time needed.
Tukwila COW
Review of
Proposed
Annexation Plan
PSRFA
PSRFA Board
Approval of
Resolution to
Amend Plan
Tukwila City
Council Approval
of Resolution to
Annex to PSRFA
Tukwila City
Council Resolution
Calling for Special
Election
Board
Review
Plan
Feb 27
March
March 15
March 20
March 20
15
March 20
April 5
April 17
April 17
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INFORMATIONAL MEMO
Page 5
DISCUSSION
Discussion/Action Requested of the City Council:
1. Is Governance Acceptable? (Section 5)
2. Is Facilities Transfer acceptable? (Section 7) — still to be finalized
3. Is Election Date and Effective Date Acceptable (Section 3)
4. What is the preferred timeline for review and approval of all parties? (see Table 1)
5. Are there any outstanding items for future action?
FINANCIAL IMPACT
If annexation is successful, the operating and capital costs for fire services will become the
responsibility of the Puget Sound Regional Fire Authority, which the City would be on the
governing board. The City would retain costs associated with other services, especially the
contract for Fire Marshal services.
RECOMMENDATION
Discussion only — provide input to the Oversight Committee members for final annexation plan.
ATTACHMENTS
1 — Final Annexation PlanOversight Committee Memo Mtg 1/1 Feb 1, 2023 (updated)
2 Oversight Committee Memo Mtg tt2 Feb 13, 2023
3 — Annexation Plan (as of Feb 13, 2023, still to be revised)
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2023
PUGET SOUND REGIONAL FIRE AUTHORITY
PLAN
Serving the cities of Covington, Kent,
Maple Valley, SeaTac and Tukwila,
and King County Fire Districts Nos. 37 and 43
Effective Date: January 1, 2024
143
TABLE OF CONTENTS
Page
Organizational Information 3
Section 1: Needs Statement 7
Section 2: Definitions 8
Section 3: Formation Authority 10
Section 4: Jurisdictional Boundaries 11
Section 5: Governance 14
Section 6: Organizational Structure/Operations 16
Section 7: Financial 17
Section 8: Fire Prevention, Public Education Services, Emergency
Management and Fire Investigation Unit 21
Appendix A — Jurisdictional Boundaries 24
Appendix B — Organizational Structure 26
144
HISTORY
In 2010, the voters of the City of Kent and King County Fire Protection District No. 37 approved the formation
of the Kent Fire Department Regional Fire Authority, effective July 1, 2010.
On January 1, 2014, the Kent Fire Department RFA contractually consolidated with the City of SeaTac Fire
Department pursuant to an interlocal agreement, and the City of SeaTac filled a non-voting advisory position
on the Governing Board pursuant to a 2014 Plan Amendment.
In 2016, the Governing Board approved the renaming of the Kent Fire Department Regional Fire Authority
to Puget Sound Regional Fire Authority pursuant to a 2016 Plan Amendment.
On July 1, 2018, Puget Sound Regional Fire Authority contractually consolidated with Maple Valley Fire and
Rescue (King County Fire Protection District No. 43) pursuant to an interlocal agreement and Maple Valley
Fire and Rescue filled a non-voting advisory position on the Governing Board.
On January 1, 2023, Puget Sound Fire contractually consolidated with the City of Tukwila Fire Department
pursuant to an interlocal agreement, and the City of Tukwila filled a non-voting advisory position on the
Governing Board.
Copies of the original RFA Plan and the 2014 and 2016 amendments are retained in the Puget Sound Fire
Administrative Offices.
On April 5, 2023, Puget Sound Regional Fire Authority Governing Board approved an amendment of the
2016 RFA Plan ("2023 Puget Sound Regional Fire Authority Plan") to submit to the voters of the City of
Tukwila as part of the process of annexing the City of Tukwila as a participating jurisdiction into the Puget
Sound Regional Fire Authority. On August 1, 2023, the City of Tukwila voters approved the amended RFA
Plan, and the City of Tukwila was formally annexed into the RFA on January 1, 2024.
3 � 145
PURPOSE
Professionally and Compassionately Helping People
VISION
To be a trusted resource for building safe and healthy communities.
MISSION
To provide effective and sustainable services that meet the needs of a changing community with the
resources entrusted to us.
VALUES
Integrity. We believe in holding ourselves accountable for our actions and living our shared values.
Innovation. We believe in continuous improvement through collaboration.
Inclusion. We believe in the strength diversity brings to our organization and communities.
Service. We believe in exceeding the needs of our communities through exceptional customer service and
leadership.
146 ( 4 1
OVERSIGHT
Puget Sound Fire is governed by the Puget Sound Fire Governance Board. The Governance Board is
comprised of nine voting members and three non-voting members. Of the voting members, three are
appointed from the Kent City Council, three from the Tukwila City Council, and three from the Board of
Commissioners for Fire District No. 37. Of the non-voting members, one is from the Covington City Council,
one is from the SeaTac City Council, and one is from the King County Fire District No. 43 Board of
Commissioners.
The Puget Sound Fire Governance Board has the responsibility to oversee budget and policy decisions and
to ensure that Puget Sound Fire is successful in its mission of protecting our communities.
FUNDING
Puget Sound Fire uses a voter -approved, two-part funding method comprised of property taxes and a fire
benefit charge (FBC) to fund its operations. The FBC is a fee that is based on the benefit of having emergency
services. It is not a per call charge and is not based on property value.
The property tax/FBC model provides a stable funding method that results in predictable revenues. Adding
a FBC alongside property taxes as part of the funding system allows Puget Sound Fire to equitably distribute
the cost, meaning that higher risk properties pay more for the benefit of fire -related and emergency services
and lower risk properties pay less.
SERVICES AND STAFFING
As an internationally accredited regional fire authority, Puget Sound Fire employs over 400 people, and 17
fire stations are staffed 24 hours a day, 365 days a year by full-time, career firefighters. Advanced Life
Support (Paramedic) services are provided through the King County Medic One program.
The broad range of emergency response services that we provide to our residents from our 17 fire stations
throughout our response areas include:
• Emergency Medical Services
• Fire Suppression
• Hazardous Materials
• Water Rescue
• Technical Rescue, and
• Wildland Urban Interface
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Additionally, Puget Sound Fire also provides non -emergency services to our residents including:
• Emergency Management
• Fire Prevention
• Public Education and FDCARES
Our support divisions include:
• Community Relations
• Finance
• Human Resources
• Strategic Resource Management
• Business and Information Technology Services
• Logistics
• Fire Garage, and
• Facilities Maintenance
148 ( 6 1
PUGET SOUND
REGIONAL FIRE AUTHORITY (RFA)
PLAN
Section 1: Needs Statement
Adopted: 06-03-09 Revised: 01-01-24
1. The ability to respond to emergency situations by fire protection and emergency medical
services jurisdictions has not kept up or progressed with the community's needs and special
service demands;
2. Providing a fire protection and emergency medical service system requires a collaborative
partnership and responsibility among local and regional governments and the private sector;
3. There are efficiencies to be gained by regional fire protection and emergency medical service
delivery, while maintaining local control; and
4. Timely development of significant projects can best be achieved through enhanced funding
options for regional fire protection, emergency services, specialized rescue, hazardous material
mitigation, using existing taxing authority to address fire protection and emergency service
needs, with new authority to address critical fire protection projects and emergency services.
5. Puget Sound Regional Fire Authority is capable of providing regional services to its contractual
partners and participating jurisdictions.
RFA Plan Revision:
The NEEDS STATEMENT section of the Puget Sound RFA Plan is subject to amendment by a
majority vote of the RFA Governance Board after the Effective Date.
7 � 149
PUGET SOUND
REGIONAL FIRE AUTHORITY (RFA)
PLAN
Section 2: Definitions
Adopted: 06-03-09 Revised: 01-01-24
The definitions in this section apply throughout the Regional Fire Protection Service Plan, unless the
context clearly requires otherwise.
1. "Board" or "Governing Board": Means the governing body of a regional fire protection
services authority.
2. "Participating Jurisdictions": Means the City of Kent, King County Fire Protection District No.
37 and the City of Tukwila.
3. "Contractual Jurisdictions": Means the City of SeaTac, Maple Valley Fire and Rescue and any
future municipal corporations that enter into Interlocal Full Consolidation Agreements with
Puget Sound Regional Fire Authority.
4. "Regional Fire Authority," "Puget Sound Regional Fire Authority" "Puget Sound RFA"
"RFA": Means a municipal corporation, an independent taxing authority within the meaning of
Article VII, Section 1, of the Washington State Constitution, and a taxing district within the
meaning of Article VII, Section 2, of the Washington State Constitution, whose boundaries are
coextensive with the City of Kent, King County Fire Protection District No. 37 and the City of
Tukwila that has been created by a vote of the people under Revised Code of Washington
chapter 52.26 to implement a Regional Fire Authority Plan and by a vote of the City of Tukwila
voters to approve annexation of the City of Tukwila into the RFA pursuant to RCW 52.26.300.
5. "Regional Fire Authority Plan," "RFA Plan," "Puget Sound RFA Plan" or "Plan": Means a
plan to develop, govern and finance a Regional Fire Authority, including, but not limited to,
specific capital projects, fire prevention services, fire suppression services, emergency
medical services, and services for the protection of life and property pursuant to RCW
52.26.040, and the preservation and maintenance of existing or future facilities and services.
6. "2023 Puget Sound Regional Fire Authority Plan" or "2023 RFA Plan": Means the 2017 RFA
Plan as amended by the RFA Governing Board and approved by the City of Tukwila voters.
7. "Effective Date": Means the effective date of the 2023 RFA Plan on January 1, 2024.
150 ( 8
RFA Plan Revision:
The DEFINITIONS section of the Puget Sound RFA Plan is subject to amendment by a majority
vote of the RFA Governance Board after the Effective Date.
9 ) 151
152
PUGET SOUND
REGIONAL FIRE AUTHORITY (RFA)
PLAN
Section 3: Formation Authority
Adopted: 06-03-09 Revised: 01-01-24
A. Reference:
1. Puget Sound Regional Fire Authority was created pursuant to law when the voters of the City of
Kent and King County Fire Protection District No. 37 approved the original RFA Plan at a special
election on April 27, 2010 as authorized by Chapter 52.26 RCW.
2. The authority to annex additional Participating Jurisdictions into the RFA requires approval of
an RFA Plan amendment by both the RFA Governing Board and the voters of the annexing
Participating Jurisdiction pursuant to RCW 52.26.300.
B. Activity and Operation:
1. If approved by the voters of the City of Tukwila at an election on August 1, 2023, this 2023 RFA
Plan shall become effective on the Effective Date of January 1, 2024. If the 2023 RFA Plan is not
approved by Tukwila voters, then this 2023 RFA Plan Amendment shall not be adopted, and the
existing 2017 Puget Sound Regional Fire Department Plan shall remain as the RFA Plan.
2. Upon voter approval of the 2023 RFA Plan, the City of Kent, the City of Tukwila and King County
Fire District No. 37 shall continue to exist as separate and independent Washington State
municipal corporations. The exclusive purpose of the continued existence of King County Fire
District No. 37 shall be to provide representation to the RFA Governance Board.
3. At such time as King County Fire District 37 no longer provides revenues or representatives to
the governance board, it may be dissolved in accordance with RCW 52.26.120.
RFA Plan Revision:
The FORMATION AUTHORITY section of the Puget Sound RFA Plan is subject to amendment only
by a revised Puget Sound Regional Fire Authority Plan being re -submitted to the electorate for
approval.
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PUGET SOUND
REGIONAL FIRE AUTHORITY (RFA)
PLAN
Section 4: Jurisdictional Boundaries
Adopted: 07-15-09 Revised: 01-01-24
A. Reference:
1. The authority to define the jurisdictional boundaries of the Puget Sound Fire Authority is
provided by RCW 52.26.020(2).
B. Jurisdictional Boundaries on Effective Date of the 2023 RFA Plan:
1. If the 2023 RFA Plan is approved by Tukwila voters, the jurisdictional boundaries of Puget Sound
Regional Fire Authority shall be the current legal boundaries of the Participating Jurisdictions,
which boundaries are currently contiguous and are depicted on the map attached hereto and
marked as Appendix "A" of this 2023 RFA Plan.
C. Changes in Jurisdictional Boundaries:
1. Boundary Changes that do not require a RFA Plan amendment.
a. City of Kent or City of Tukwila annexations of areas included within the
boundaries of King County Fire Protection District No. 37. Such annexations
will not affect the RFA since the areas will already be within the RFA boundaries.
Pursuant to RCW 52.26.290, there will be no required asset or employee transfers
between the fire district and the affected city.
b. City of Kent or City of Tukwila annexations of areas not included within King
County Fire Protection District No. 37. On the effective date of such annexation,
the territory annexed shall automatically be included within the boundaries of the
RFA pursuant to RCW 52.26.090. The territory added to the RFA by such annexation
shall be subject to the taxation, charges, and bonded indebtedness (if approved as
part of the annexation process) of the RFA. Any transfer of assets or employees that
occurs as a result of annexation shall be between the transferring entity and the RFA.
c. King County Fire Protection District No. 37 annexations of areas outside the
boundaries of the RFA. On the effective date of such annexation, the territory
annexed shall automatically be included within the boundaries of the RFA pursuant
153
to RCW 52.26.090. The territory added to the RFA by such annexation shall be
subject to the taxation, charges, and bonded indebtedness (if approved as part of
the annexation process) of the RFA.
d. Partial merger of an area located in an adjacent fire protection district into
King County Fire Protection District No. 37. On the effective date of such partial
merger, the territory merged into King County Fire Protection District No. 37 shall
automatically be included within the boundaries of the RFA. The territory added to
the RFA by such partial merger shall be subject to the taxation, charges, and bonded
indebtedness of the RFA in the manner specified in chapter 52.06 RCW. Any transfer
of assets or employees as a result of a partial merger shall be between the merging
district and the RFA.
e. Merger of an adjacent fire protection district into King County Fire Protection
District No. 37. On the effective date of such merger, the territory merged into King
County Fire Protection District No. 37 shall automatically be included within the
boundaries of the RFA. The territory added to the RFA by such merger shall be
subject to the taxation, charges, and bonded indebtedness of the RFA in the manner
specified in chapter 52.06 RCW. Pursuant to RCW 52.06.085, the merger will result
in an increase in the size of the governing board of King County Fire Protection
District No. 37. Such increase shall not, however, alter the Governance Plan and the
RFA governing board shall still have 3 representatives from the Fire District. Any
transfer of assets or employees as a result of a merger shall be between the merging
district and the RFA.
f. Full or partial merger of King County Fire Protection District 37 into an
adjacent fire protection district. On the effective date of such merger, the areas
within King County Fire Protection District No. 37 that are merged into the adjacent
fire protection district shall be removed from the jurisdictional boundaries of the
RFA. In this situation, the RFA shall not be obligated to transfer employees or assets
of the RFA, and the adjacent fire protection district shall be restricted to assets and
employees of the fire district, if any.
g.
Annexation of a portion of King County Fire Protection District 37 by a City
that is not a participating jurisdiction in the RFA. On the effective date of such
annexation, the territory annexed shall automatically be removed from the
boundaries of the RFA. In this situation, the RFA shall not be obligated to transfer
employees or assets of the RFA, and the annexing city shall be restricted solely to
assets and employees of the fire district, if any.
h. Annexation of areas by the City of Covington. Provided that the City of
Covington remains annexed into King County Fire Protection District No. 37, on the
effective date of any such annexation, the territory annexed shall automatically be
included within the boundaries of the RFA pursuant to RCW 52.26.090 and RCW
52.04.091. The territory added to the RFA by such annexation shall be subject to
154 ( 12 1
the taxation, charges, and bonded indebtedness (if approved as part of the
annexation process) of the RFA. Any transfer of assets or employees that occurs as
a result of such annexation shall be between the transferring entity and the RFA.
2. Boundary Changes that require a RFA Plan amendment.
The addition of another entity as a participating jurisdiction in the RFA shall require a voter
approved amendment to the RFA Plan.
RFA Plan Revision:
Except as provided in paragraph C.2 of this section, the JURISDICTIONAL BOUNDARIES section of
the Puget Sound RFA Plan is subject to amendment by a majority vote of the RFA Governance
Board after the Effective Date.
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156
PUGET SOUND
REGIONAL FIRE AUTHORITY (RFA)
PLAN
Section 5: Governance
Adopted: 07-15-09 Revised: 01-01-24
Governance and Representation
A. Reference:
1. The authority to provide governance for the Regional Fire Authority is provided by RCW
52.26.080 and RCW 52.26.090.
B. Governing Board Structure and Operation:
1. As provided by RCW 52.26.080, the RFA Governing Board shall include nine voting members
consisting of three (3) current seated members from the City of Kent to be appointed by the
Kent City Council and three (3) current, seated King County Fire District 37 Board of
Commissioners members (3) current, seated members from the City of Tukwila to be appointed
by the Tukwila City Council and nonvoting advisory positions consisting of one for each
Contractual Jurisdiction as appointed by the governing body of such Jurisdiction.
2. The RFA Governing Board shall adopt governance policies and rules for conducting business for
the RFA in accordance with RCW 52.26.080.
3. The RFA Governing Board shall adopt by-laws to govern RFA affairs in accordance with RCW
52.26.080.
4. The RFA Governing Board shall have all the power and authority granted governing boards under
Washington State law and shall include the power and authority to make any decisions
appropriate for the RFA and for matters related to Title 52 RCW.
5. Members of the Governing Board will receive compensation in the same manner and under the
same conditions as provided by law for commissioners of a fire protection district organized
under Title 52 RCW.
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RFA Plan Revision:
The GOVERNANCE section of the Puget Sound RFA Plan is subject to amendment by a majority
vote of the RFA Governance Board after the Effective Date.
15 ) 157
158
PUGET SOUND
REGIONAL FIRE AUTHORITY (RFA)
PLAN
Section 6: Organizational Structure/Operations
Adopted: 11-04-09 Revised: 01-01-24
A. Reference:
1. The authority for the RFA to establish an Organizational Structure is provided in RCW
52.26.040.
B. Activity/Operation:
1. The RFA shall be organized and managed, with leadership provided as show in Appendix
"B" of the RFA Plan.
2. The RFA Administrative, Operations and Prevention Division shall be organized, and a
chain of command be established in accordance with the organizational structure
provided in Appendix "B" of the RFA Plan.
3. The Governing Board for the RFA shall be referred to as the Regional Fire Authority
Governing Board, as identified in Appendix "B" of the RFA Plan.
4. Current staffing models, standards of coverage, deployment standards, field operations,
command staffing, and operational policies and procedures shall continue at the current
level of service on the Effective Date.
5. Puget Sound Fire will operate pursuant to its adopted Standards of Coverage, which
defines services, levels of service, standards of coverage, development standards and
customer expectations of the RFA.
RFA Plan Revision:
The ORGANIZATIONAL STRUCTURE/OPERATIONS section of the Puget Sound RFA Plan is
subject to amendment by a majority vote of the RFA Governance Board after the Effective Date.
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PUGET SOUND
REGIONAL FIRE AUTHORITY (RFA)
PLAN
Section 7: Financial
Adopted: 11-04-09 Revised: 01-01-24
A. Reference:
1. The authority to provide funding and levy taxes for the RFA is provided by RCW
52.26.050, RCW 52.26.120, RCW 52.26.140 - .180, RCW 52.30.020, chapter 84.52 RCW
and chapter 84.55 RCW.
2. The authority and mechanism for the collection of taxes and the benefit service charge
shall be in accordance with RCW 52.26.170, RCW 52.26.200 - .270
B. Revenues/Funding:
1. Pursuant to the original approved RFA Plan, funding for the RFA is based on a property
tax not to exceed $1.00 per thousand of taxable assessed value and a benefit service
charge on all improved properties within the RFA service area based upon the general
formula and methodology set annually by the RFA Governing Board.
2. In the event a Participating Jurisdiction annexes into the RFA pursuant to RCW
52.26.300, the initial property tax levy rate shall be calculated pursuant to the rule
established under WAC 458-19-035.
3. In the event a Participating Jurisdiction annexes into the RFA pursuant to RCW
52.26.300, the benefit charge shall be applied within the boundaries of the Participating
Jurisdiction based on the currently adopted Puget Sound Regional Fire Authority benefit
charge formula on file with the Puget Sound Regional Fire Authority.
4. The initial tax levy and benefit charge in the Participating Jurisdiction shall occur in the
year of formation provided the effective date of the annexation occurs prior to August
1, pursuant to RCW 84.09.030. If the effective date occurs after such date, the initial
property tax levy and benefit charge shall not be made within the boundaries of the
Participating Jurisdiction until the year following the Effective Date and the Participating
Jurisdiction shall continue to pay for services for the first year of annexation in the
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160
manner established by agreement between Puget Sound Regional Fire Authority and
the Participating Jurisdiction.
5. To the extent permitted by law, the RFA shall contract with agencies and entities exempt
from property taxes in accordance with RCW 52.30.020 and related statutes.
6. The Governing Board shall have the authority to pursue all additional revenue sources
authorized by law including but not limited to revenue sources specifically identified in
Title 52 RCW that are not otherwise addressed in chapter 52.26 RCW.
7. The RFA shall pay all costs of continued operation of King County Fire Protection District
No. 37 subsequent to the formation of the RFA
C. Financial Assets Transferred:
1. Transfers of Real Property.
a. The following real property owned by the City of Tukwila shall be transferred in
fee simple determinable subject to an automatic reversionary interest, meaning
Tukwila is conveying property "so long as" certain conditions are met, to the RFA,
or leased to the RFA, as specified below:
i. Station 51: The City of Tukwila shall retain ownership of the real
property on which Station 51 is located and shall lease Station 51 to the
RFA for 50 -year terms at the rate of $1 per year. As conditions of the
lease, the RFA shall assume 100% of the maintenance costs and shall
use Station 51 to deploy RFA response units, subject to any other
interests in the property.
ii. Station 52: City of Tukwila shall sell to the RFA for $1 and shall retain an
automatic reversionary interest in the event this station is no longer
used to deploy RFA response units. Further, Tukwila shall retain the right
to access and use the following areas of Station 52: (a) the "212 EOC
Storage" closet; (b) the "210 Training Room" as the City's backup
Emergency Operations Center on a 24/7 basis and at any time without
notice in the event of an emergency and until termination of the
emergency event, and as a public meeting space up to twenty (20) hours
per calendar week, provided RFA staff is on-site to facilitate such use;
and (c) the "213 HAM" closet for storage of ham radios and related
equipment.
iii. Station 53: City of Tukwila shall sell to the RFA for $1 and shall retain an
automatic reversionary interest in the event this station is no longer
used to deploy RFA response units.
iv. Station 54: City of Tukwila shall retain ownership of the real property
on which Station 54 is located and shall lease Station 54 to the RFA for
a 15 -year term at the rate of $1 per year. As conditions of the lease, the
RFA shall assume 100% of the maintenance costs and shall use Station
54 to deploy RFA response units. Before the end of year 10 (December
31, 2034), either Tukwila or the RFA shall provide notice to the other
party, indicating whether the lease will expire December 31, 2039, or be
renewed for an additional term subject to conditions to be mutually
negotiated by the parties.
2. Transfers of Personal Property.
a. The City of Tukwila transferred its fire department related personal property to
the RFA by separate interlocal agreement and no additional transfers of City
personal property are required.
D. Liabilities:
1. On the date of formation, the RFA shall assume the following liabilities of the City of
Tukwila.
a. Routine, regular maintenance, major repairs, capital improvements, and utilities
costs consistent with Section 5 of the separate interlocal agreement.
2. The City of Tukwila shall retain the following liabilities:
a. The City of Tukwila will keep the liability for retired and active LEOFF 1 Tukwila
Fire Department FTE's to include medical and long term care insurance
payments and any other expenses incurred by the Tukwila Fire Department
LEOFF 1 personnel in accordance with the City of Tukwila LEOFF 1 Policies and
Procedures consistent with Section 6.4 of the separate interlocal agreement.
b. The City of Tukwila shall remain responsible for all outstanding debt related to
the construction and improvement of Fire Stations 51 and 52 transferred under
Section 7.C.1.a.i and ii of this Plan.
c. The City retains the obligations established in the City of Tukwila and IAFF Local
2088 Collective Bargaining Agreement (CBA) Memorandum of Understanding
(MOU) concerning the Retirement Management Plan (RMP) for participants that
retired prior to January 1, 2023, consistent with Section 6.5 and Exhibit K of the
separate interlocal agreement.
d. The City shall indemnify, defend, and hold the RFA harmless from any and all
demands, claims, or actions by former City Personnel, which arise out of, or
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162
relate to, the City Personnel's employment prior to January 1, 2023, consistent
with Section 6.6 of the separate interlocal agreement.
RFA Plan Revision:
Subject to any statutory requirements for voter approval, the FUNDING section of the Puget Sound
RFA Plan, including the benefit charge funding formula and methodology, is subject to amendment
by a majority vote of the RFA Governance Board after the Effective Date.
( 20 )
PUGET SOUND
REGIONAL FIRE AUTHORITY (RFA)
PLAN
Section 8: Fire Prevention, Public Education Services,
Emergency Management and Fire Investigation Unit
Adopted: 11-04-09 Revised: 01-01-24
A. Reference:
1. The authority for the RFA to establish and provide Fire Prevention, Public Education, Emergency
Management and Fire Investigation components is provided in RCW 52.26.040, RCW
52.26.090(2), RCW 52.12.031 (3), (6) and (7) and chapter 39.34 RCW.
B. Activity/Operation:
1. SERVICE PROVIDERS FOLLOWING 2023 RFA PLAN EFFECTIVE DATE:
1.1. FIRE PREVENTION SERVICES
a. On the effective date of the 2023 RFA Plan, Fire Prevention Services within the
boundaries of the RFA shall be provided as follows:
Within the City Kent. The RFA will provide Fire Prevention Services to the City of
Kent pursuant to an interlocal agreement.
(ii). Within the City of Covington. The RFA will provide Fire Prevention Services to
the City of Covington pursuant to an interlocal agreement.
(iii). Within the City Tukwila. The RFA will provide Fire Prevention Services to the City
of Tukwila pursuant to an interlocal agreement.
(iv). Within unincorporated King County. King County shall provide Fire Prevention
Services, unless the RFA enters into an interlocal with King County to provide
such services.
(v). The RFA may contract to provide such services to Contractual Jurisdictions and
other entities as determined by the Governing Board.
( 21 )
163
1.2. FIRE INVESTIGATION SERVICES:
a. On the effective date of the 2023 RFA Plan, Fire Investigation Services within the
boundaries of the RFA shall be provided as follows:
Within the City Kent. The RFA will provide Fire Investigation Services to the City
of Kent pursuant to an interlocal agreement.
(ii). Within the City of Covington. The RFA will provide Fire Investigation Services to
the City of Covington pursuant to an interlocal agreement.
(iii). Within the City Tukwila. The RFA will provide Fire Investigation Services to the
City of Tukwila pursuant to an interlocal agreement.
(iv). Within unincorporated King County. King County shall provide Fire Investigation
Services unless the RFA enters into an interlocal with King County to provide
such services.
(v). The RFA may contract to provide such services to Contractual Jurisdictions and
other entities as determined by the Governing Board.
1.3. EMERGENCY MANAGEMENT SERVICES.
a. On the effective date of the 2023 RFA Plan, Emergency Management Services within
the boundaries of the RFA shall be provided as follows:
Within the City Kent. The RFA will provide Emergency Management Services to
the City of Kent pursuant to an inter -local agreement.
(ii). Within the City of Covington. Covington shall remain the provider of Emergency
Management Services.
(iii). Within the City Tukwila. Tukwila shall remain the provider of Emergency
Management Services.
(iv). Within unincorporated King County. King County shall remain the provider of
Emergency Management Services.
(v). The RFA may contract to provide such services to Contractual Jurisdictions and
other entities as determined by the Governing Board.
1.4. PUBLIC EDUCATION SERVICES.
a. On the effective date of the creation of the RFA, the RFA shall provide Public
Education Services throughout the jurisdiction of the RFA.
164 ( 22
b. The RFA may contract to provide such services to Contractual Jurisdictions and other
entities as determined by the Governing Board.
2. PROVISION OF SERVICES.
a. The RFA Fire Prevention and Emergency Management Divisions shall be organized
as provided in Appendix B of this RFA Plan.
b. The City of Kent shall designate the Chief and Fire Marshal of the RFA as the Chief
and Fire Marshal of the City of Kent.
c. The City of Covington shall designate the Chief and Fire Marshal of the RFA as the
Chief and Fire Marshal of the City of Covington.
d. The City of Tukwila shall designate the Chief and Fire Marshal of the RFA as the Chief
and Fire Marshal of the City of Tukwila.
e. The City of Kent, the City of Covington and the City of Tukwila shall retain code
enforcement authority in accordance with Washington State Law within their
respective jurisdictions and, except as provided in the interlocal agreements, shall
provide the necessary legal and police support for enforcement of code
enforcement issues.
f. The City of Kent, the City of Covington and the City of Tukwila shall retain fire
investigation authority in accordance with Washington State Law within their
respective jurisdictions and, except as provided in the interlocal agreements, shall
provide the necessary legal and police support for enforcement of fire investigation
issues.
g•
The City of Kent, the City of Covington and the City of Tukwila shall retain emergency
management authority in accordance with Washington State Law and, except as
provided in the interlocal agreements, shall provide legal and police support as
needed to provide emergency management services.
RFA Plan Revision:
The FIRE PREVENTION, EMERGENCY MANAGEMENT, PUBLIC EDUCATION AND FIRE
INVESTIGATION UNIT section of the Puget Sound RFA Plan is subject to amendment by a majority
vote of the RFA Governance Board after the Effective Date.
( 33 1
165
inreprtty. • psr S"ation
nnouauon. pSF 'Service Area
incl union
Service.
APPENDIX A
Jurisdictional Boundaries
PUGET SOUND REGIONAL FIRE AUTHORITY
Service Area
Unir fCQ4!pQrrlied CQUnl y'
Maple
Valley**
Fd
�F u 14
2 Miles
r r
166
GWrs R. vat's. Lam 63
Kevtem
rmCRO NLS
. South King
County Fire
Training
Consortium
•
APPENDIX B
Organizational Structure
RFA Organizational Chart Overview
Updated: 0310612023
Aaron Tyennan
CRR Deputy
Chief
•
• Emergency
Management
• Fire Prevention
• Public Education
• Community
Relations
• FD CARES
Brian Carson
Fire Chief
Mark Jones
Fleet/Facilities
Deputy Chief
• Facilities
• Fire Garage
Consortium
(. Executive Assistant )
Dan Conroy
Assistant Chief of
Operations
Sean Penwell
Strategic Resource
Management Deputy
Chief
• Information
Technology
• Logistics
• Performance
Measurement
Lavina Brennecke
Finance Diredar
. Finance
Pat Ellis
Crisis Intervention
Coordinator/Chaplain
. Assistant and
Volunteer Chaplains
District Chief
A Shift
Battalion Chief
A Shift (3)
ICaptains (20)
Engineers/
Frefrghters (48)
District Chief
D Shift
Battalion Chief
B Shift (3)
Captains (20)
Engineers!
Firefighters (48)
District Chief
C Shift
Battalion Chief
C Shift (3)
Captains (20)
Engineers!
Firefighters (48)
District Chief
D Shift
Battalion Chief
D Shift (3)
Captains (20)
Engineers/
Firefighters (48)
Jimmy Webb
Training Division
Deputy Chief
Ken Goll
Investigations
Captain
(• Fire Investigators
25 ) 167
168
COUNCIL AGENDA SYNOPSIS
v)* �. 4 Initials
,�
ITEM NO.
'
Meeting Date
Prepared by
Mayor's review
Council review
�(
3/20/23
CO
2
6.E. . C .v
,
19os
ITEM INFORMATION
STAFF SPONSOR: JOEL BUSH
ORIGINAL AGENDA DATE: 3/20/23
AGENDA ITEM TITLE Authorize the Mayor to sign an Interlocal Agreement with the State Broadband Office
CATEGORY ❑ Discussion
Mtg Date
II Motion
Mtg Date 3/20/23
❑ Resolution
Mtg Date
❑ Ordinance
Al tg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
A/ Date
❑ Other
Mtg Date
SPONSOR ❑ Council ❑ Mayor
►1
Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PIG
SPONSOR'S Approve the Proof of Concept (POC) with the Washington State Broadband Office. The
SUMMARY State Broadband Office will provide up to $1 Million in funding for the POC.
REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety
❑ LTAC ❑ Arts Comm.
DATE: 3/13/23 COMMITTEE
/1
❑
Finance & Governance ❑ Planning & Community Dev.
Parks Comm. ❑ Planning Comm.
CHAIR: KRULLER
RECOMMENDATIONS:
SPONsoR/ADMIN. Finance & Governance
COMMITTEE Unanimous Approval; Forward to Regular Meeting
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0 $0 $0
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
3/20/23
MTG. DATE
ATTACHMENTS
3/20/23
Informational Memorandum dated 3/7/23 (Updated for 3/20 Regular Meeting)
Map of Student Need
CBRS Sprecturm Analysis
Draft Cellular Site Locations
Interlocal Agreement (Provided for 3/20 Regular Meeting)
Minutes from 3/13 Finance and Governance Committee meeting
169
170
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance & Governance Committee
FROM: Joel Bush, Chief Technology Officer
BY: Eric Compton, TIS Franchise Analyst
CC: Mayor Ekberg
DATE: March 7, 2023 (revised for March 20 Regular Meeting)
SUBJECT: Private LTE / CBRS Proof of Concept Funding
ISSUE
Approval to conduct a Private LTE Proof of Concept (POC) with the Washington State
Broadband Office. The State Broadband Office will provide up to $1 Million in funding for the
POC.
BACKGROUND
The City of Tukwila has unsuccessfully applied for grants in the recent past to develop a Private
LTE (Long Term Evolution) solution to bridge the digital divide experienced by Tukwila
Students. The State Broadband Office reached out to the City of Tukwila to provide up to
$1,000,000 to conduct a POC based on the strength of past grant applications.
Ensuring that every Tukwila student has equitable access to quality internet is the 1St Pillar of
Tukwila Smart City Initiative. If successful, this POC can be scaled to meet this end.
Additionally, the network can lay the foundational infrastructure for programs to support many
other projects including public safety initiatives, measuring air quality, parking availability in the
business district, and utility applications.
DISCUSSION
This Private LTE POC will provide quality internet to approximately 1,200 Tukwila students that
reside in Tukwila Hill, Allentown and Tukwila International Boulevard neighborhoods. Private
LTE is the same technology used by cell carriers on cell phones for over a decade marketed as
4G. The solution will provide cellular connectivity to local students using take home
Chromebooks provided by the school district. Tukwila will contract with a partner to manage
the provisioning of resources needed to connect the Private LTE network to the Chromebooks.
TIS has consulted with vendors on the feasibility of this project and are confident that the
selected vendor will deliver in time and within the agreed upon scope. The Washington State
Broadband Office will provide contracting services for the Private LTE Proof of Concept. The
final contract will come before the council when it has been developed.
The State Broadband office has implemented a time requirement for the project that the
$1,000,000 will need to be expended by June 30th, 2023.
FINANCIAL IMPACT
There will be limited financial impact in conducting the Private LTE network, but some staff time
will be required to determine connectivity of cellular sites to the City or network. In our current
discussions, the State Broadband Office will provide enough funds for all infrastructure and
three (3) years of spectrum license fees and managed services. Spectrum license and
171
172
INFORMATIONAL MEMO
Page 2
managed service fees of $94,000 per year will need to be part of the 2025/2026 budget
discussions if Tukwila wishes to continue beyond the initial POC.
RECOMMENDATION
The Council is being asked to discuss partnering with the Broadband Office on the Proof of
Concept at the March 20, 2023 Regular Meeting and to authorize the Mayor to sign an Interlocal
Agreement with the Washington State Broadband office.
ATTACHMENTS
Student Internet Need Analysis Map
Citizen Broadband Radio Service Spectrum Analysis
Draft of Proposed Cellular Site Locations
Interlocal Agreement
C:1Userslandy-y\AppDatalLocal\Microsoft\Windows1INetCache\Content.Outlook\R1NYNLZP\Private LTE Informational Memorandum (Info Memo) R2.docx
Tukwila School District - Student Internet Need Analysis
City of Tukwila - GIS
-122.225 47.482 Degrees
unty, WA State Par KS
GIS
Legend
.^. X
Hotspot Deployment (Heat map)
Tukwila Empty Conduit
Tukwila Empty Conduit and Fiber
Tukwila iNet
City Limits
Tukwila Hill
• 56 payor lunch students
• 210 free and reduced
lunch students
• 266 TOTAL
TIB
• 79 payor lunch students
• 687 free and reduced
lunch students
• 766 TOTAL
Allentown
• 35 payor lunch students
• 59 free and reduced lunch
students
• 94 TOTAL
TOTAL SUM OF ALL STUDENTS IN 3
AREAS
1126 TOTAL STUDENTS
Potential State Broadband Office Private LTE CBRS Proof of Concept
CBRS Spectrum Analysis
Customer
Location
Use Case Type
Bandwidth Required
Date
City of Tukwila, WA
Tukwila, WA
Indoor/Outdoor service for City (TBD)
TBD
18/Jan/2023
c•
4
Q
jir
9
..m...i �.QN WG
Location shows moderate CBRS spectrum utilization within approx. 9 miles.
Non -Federal incumbents are not present. Within DPA Zone - radios should be configured to allow frequency change in case of federal
activity. PAL channels are present (30 MHz; 3620-3650 MHz). Overall good conditions for CBRS deployments. GO.
r
Non -Federal Incumbents
DPA Zone
Channel Utilization
•
al CalSO*pyrChammi
Pi!
Within -9 miles
1.. a 111111111111
- Category R *Category 0
J
2622 Federales Wireless. PJI nghls is serveil.
Draft Cell Site
Locations
t]L RSRP coverage for a 20MHz
LTE Channel at 3500 MHz
LTE: Commie b, RSRP Leve! MU
RSRP Levet fDLI Idfn9 > =$S
RSRP Leve! I➢LI IdBee > _ _g0
PEEP Level fDUI RPe s-95
RSRP Levet IOU NMI > =•105
RSRP Left! IDLI( Rn0>-•10S
RSRP Levet IOU Id&n1 > =•110
111 PEEP Level CLI Id9mI > •-115
FIGURE 3: RADIO FREQUENCY COVERAGE
1:1212.1 Feeler lad PJI,. RYI ngM reserved
Neighborhood
Site
Facility
Address
Height(ft)
Monopole
Allen Town
AllenTown
Tukwila Community Center
12424 42nd Ave S, Tukwila, WA 98168
60
Tukwila Hill
Tukwila Hill
Municipal Water Reservior
15000-14944 57th Ave 5, Tukwila, WA 98168
50
YES
Tukwila Hill
Foster
PSE Utility Pole
13537 Interurban Ave S, Tukwila, WA 98168, USA
50
T1B
Cascade View
Cascade View Elementary school
13601 32nd Avenue S., Tukwila WA 98168
38
TIB
T1B
Impact Puget Sound Charter School
3438 5 148th 5t., Tukwila, WA 98168
64
TIB
Site 2
PSE Utility Pole
38 Rainbow Cir, Tukwila, WA 98188, USA
25
TIB
Site 3
PSE Utility Pole
15810 39th PI 5, Tukwila, WA 98188, USA
25
178
Ate►' Washington State
'i. Department of
Commerce
Interagency Agreement with
City of Tukwila
through
Washington State Broadband Office
Tukwila's Digital Equity Project
Start date: March 20, 2023
179
TABLE OF CONTENTS
Special Terms and Conditions
1. Authority 1
2. Contract Management 1
3. Compensation 1
4. Expenses 1
5. Billing Procedures and Payment 1
6. Insurance 2
7. Subcontractor Data Collection 2
8. Fraud and Other Loss Reporting 2
9. Historical Or Cultural Resources, Human Remains 2
10. Order of Precedence 3
General Terms and Conditions
1. Definitions 4
2. All Writings Contained Herein 4
3. Amendments 4
4. Assignment 4
5. Confidentiality and Safeguarding of Information 4
6. Copyright 5
7. Disputes 5
8. Governing Law and Venue 5
9. Indemnification 6
10. Licensing, Accreditation and Registration 6
11. Recapture 6
12. Records Maintenance 6
13. Savings 6
14. Severability 7
15. Subcontracting 7
16. Survival 7
17. Termination for Cause 7
18. Termination for Convenience 8
19. Termination Procedures 8
20. Treatment of Assets 9
21. Waiver 9
Attachment A, Scope of Work and Budget
180
FACE SHEET
Contract Number: 23-66233-014
Washington State Department of Commerce
State Broadband Office
1. Contractor
City of Tukwila
12424 42nd Ave S
Tukwila, WA 98168
2. Contractor Doing Business As (optional)
DBA Tukwila Community Center
3. Contractor Representative
Joel Bush
Chief Technology Officer
(206) 919-5943
Joel.Bush@TukwilaWA.gov
4. COMMERCE Representative
Connie Rivera PO Box 42525
Broadband Infrastructure 1011 Plum Street SE
Programs Manager Olympia, WA 98504
360-704-9535
Connie.rivera@commerce.wa.gov
5. Contract Amount
$1,000,000.00
6. Funding Source
Federal: ❑ State:
Other: ❑ N/A: ❑
7. Start Date
03/20/2023
8. End Date
06/30/2023
9. Federal Funds (as applicable) Federal Agency: CFDA Number
N/A N/A N/A
10. Tax ID #
N/A
11. SWV #
SWV0018023-02
12. UBI #
N/A
13. UEI #
N/A
14. Contract Purpose
The City of Tukwila will deploy an outdoor private wireless solution to connect students to quality broadband with a
focus on the neighborhoods of Allentown, Tukwila Hill, and Tukwila International Boulevard. Network coverage has
been designed to provide wireless broadband service in the "hotspots" shown in the Student Internet Need Analysis
heat map.
15. Signing Statement
COMMERCE, defined as the Department of Commerce, and the Contractor, as defined above, acknowledge and accept
the terms of this Contract and Attachments and have executed this Contract on the date below and warrant they are
authorized to bind their respective agencies. The rights and obligations of both parties to this Contract are governed by
this Contract and the following documents hereby incorporated by reference: Attachment "A" — Scope of Work and
Budget.
FOR CONTRACTOR
FOR COMMERCE
Mark K. Barkley, Assistant Director, Local Government
Division
Allan Ekberg, Mayor
Date
APPROVED AS TO FORM ONLY
Date
APPROVED AS TO FORM ONLY BY ASSISTANT ATTORNEY
GENERAL 08/22/2019.
APPROVAL ON FILE.
Kari Sand, City Attorney
Date
"1181
182
SPECIAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
STATE FUNDS
1. AUTHORITY
COMMERCE and Contractor enter into this Contract pursuant to the authority granted by Chapter 39.34
RCW.
2. CONTRACT MANAGEMENT
The Representative for each of the parties shall be responsible for and shall be the contact person for all
communications and billings regarding the performance of this Contract.
The Representative for COMMERCE and their contact information are identified on the Face Sheet of
this Contract.
The Representative for the Contractor and their contact information are identified on the Face Sheet
of this Contract.
3. COMPENSATION
COMMERCE shall pay an amount not to exceed $2,500,000 for the performance of all things necessary for
or incidental to the performance of work under this Contract as set forth in the Scope of Work.
4. EXPENSES
Contractor shall receive reimbursement for travel and other expenses as identified below or as authorized
in advance by COMMERCE as reimbursable. The maximum amount to be paid to the Contractor for
authorized expenses shall not exceed $2,500,000, which amount is included in the Contract total above.
Such expenses may include airfare (economy or coach class only), other transportation expenses, and
lodging and subsistence necessary during periods of required travel. Contractor shall receive
compensation for travel expenses at current state travel reimbursement rates.
5. BILLING PROCEDURES AND PAYMENT
COMMERCE shall reimburse the Contractor for eligible Project expenditures, up to the maximum payable
under this Agreement. When requesting reimbursement for expenditures made, the Contractor shall
submit to COMMERCE a signed and completed Invoice Voucher (Form A-19), that documents capitalized
Project activity performed for the billing period. The Contractor can submit all Invoice Vouchers and any
required documentation electronically through COMMERCE's Management System (CMS), which is
available through the Secure Access Washington (SAW) portal.
The invoices shall describe and document, to COMMERCE's satisfaction, a description of the work
performed, the progress of the project, and fees. The invoice shall include the Agreement Number listed
on the contract Face Sheet. If expenses are invoiced, provide a detailed breakdown of each type. A receipt
must accompany any single expenses in the amount of $50.00 or more in order to receive reimbursement.
Quarterly Reports are required as stated in Attachment A- Scope of Work and Budget.
COMMERCE will pay Contractor upon acceptance of services provided and receipt of properly completed
invoices, which shall be submitted to the Representative for COMMERCE not more often than monthly.
Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after receipt
of properly completed invoices. Payment shall be sent to the address designated by the Agreement.
COMMERCE may, in its sole discretion, terminate the Agreement or withhold payments claimed by the
Contractor for services rendered if the Contractor fails to satisfactorily comply with any term or condition
of this Agreement.
State of Washington Interagency Agreement 23-66233-014
Department of Commerce Page 1
SPECIAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
STATE FUNDS
No payments in advance or in anticipation of services or supplies to be provided under this Agreement
shall be made by COMMERCE.
Invoices and End of Fiscal Year
Invoices are due on the 20th of the month following the provision of services.
Final invoices for a state fiscal year may be due sooner than the 20th and Commerce will provide
notification of the end of fiscal year due date.
The Contractor must invoice for all expenses from the beginning of the contract through June 30,
regardless of the contract start and end date.
Duplication of Billed Costs
The Contractor shall not bill COMMERCE for services performed under this Agreement, and COMMERCE
shall not pay the Contractor, if the Contractor is entitled to payment or has been or will be paid by any
other source, including grants, for that service.
Disallowed Costs
The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own organization
or that of its subcontractors.
6. INSURANCE
Each party certifies that it is insured, and shall be responsible for losses for which it is found liable.
7. SUBCONTRACTOR DATA COLLECTION
Contractor will submit reports, in a form and format to be provided by Commerce and at intervals as
agreed by the parties, regarding work under this Agreement performed by subcontractors and the portion
of funds expended for work performed by subcontractors, including but not necessarily limited to
minority-owned, woman -owned, and veteran -owned business subcontractors. "Subcontractors" shall
mean subcontractors of any tier.
8. FRAUD AND OTHER LOSS REPORTING
Contractor shall report in writing all known or suspected fraud or other loss of any funds or other property
furnished under this Contract immediately or as soon as practicable to the Commerce Representative
identified on the Face Sheet.
9. HISTORICAL OR CULTURAL RESOURCES, HUMAN REMAINS
Certain capital construction projects may be subject to the requirements of Washington State Executive
Order 21-02 "Archaeological and Cultural Resources". Contractor will cooperate with Commerce as may
be required, to fulfill the requirements of EO -21-02. In the event that historical or cultural artifacts are
discovered at the Project site during construction or rehabilitation, the Contractor or subcontractor shall
immediately stop work and notify the local historical preservation officer and the state historic
preservation officer at the Department of Archaeology and Historic Preservation at (360) 586-3065. If
human remains are discovered, the Contractor shall immediately stop work and report the presence and
location of the remains to the coroner and local enforcement, then contact DAHP and any concerned
tribe's cultural staff or committee.
State of Washington Interagency Agreement 23-66233-014
Department of Commerce Page 2 83
184
SPECIAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
STATE FUNDS
10. ORDER OF PRECEDENCE
In the event of an inconsistency in this Contract, the inconsistency shall be resolved by giving precedence
in the following order:
1. Applicable federal and state of Washington statutes and regulations
2. Special Terms and Conditions
3. General Terms and Conditions
4. Attachment A — Scope of Work and Budget
State of Washington Interagency Agreement 23-66233-014
Department of Commerce Page 3
GENERAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
STATE FUNDS
1. DEFINITIONS
As used throughout this Contract, the following terms shall have the meaning set forth below:
A. "Authorized Representative" shall mean the Director and/or the designee authorized in writing
to act on the Director's behalf.
B. "COMMERCE" shall mean the Department of Commerce.
C. "Contract" or "Agreement" means the entire written agreement between COMMERCE and the
Contractor, including any attachments, documents, or materials incorporated by reference. E-
mail or facsimile transmission of a signed copy of this contract shall be the same as delivery of an
original.
D. "Contractor" shall mean the entity identified on the face sheet performing service(s) under this
Contract, and shall include all employees and agents of the Contractor.
E. "Personal Information" shall mean information identifiable to any person, including, but not
limited to, information that relates to a person's name, health, finances, education, business, use
or receipt of governmental services or other activities, addresses, telephone numbers, social
security numbers, driver license numbers, other identifying numbers, and any financial identifiers.
F. "State" shall mean the state of Washington.
G. "Subcontractor" shall mean one not in the employment of the Contractor, who is performing all
or part of those services under this Contract under a separate contract with the Contractor. The
terms "subcontractor" and "subcontractors" mean subcontractor(s) in any tier.
2. ALL WRITINGS CONTAINED HEREIN
This Contract contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to
exist or to bind any of the parties hereto.
3. AMENDMENTS
This Contract may be amended by mutual agreement of the parties. Such amendments shall not be
binding unless they are in writing and signed by personnel authorized to bind each of the parties.
4. ASSIGNMENT
Neither this Contract, work thereunder, nor any claim arising under this Contract, shall be transferred
or assigned by the Contractor without prior written consent of COMMERCE.
5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION
A. "Confidential Information" as used in this section includes:
i. All material provided to the Contractor by COMMERCE that is designated as "confidential" by
COMMERCE;
ii. All material produced by the Contractor that is designated as "confidential" by COMMERCE;
and
iii. All personal information in the possession of the Contractor that may not be disclosed under
state or federal law.
B. The Contractor shall comply with all state and federal laws related to the use, sharing, transfer,
sale, or disclosure of Confidential Information. The Contractor shall use Confidential Information
State of Washington Interagency Agreement 23-66233-014
Department of Commerce Page 4
185
GENERAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
STATE FUNDS
solely for the purposes of this Contract and shall not use, share, transfer, sell or disclose any
Confidential Information to any third party except with the prior written consent of COMMERCE
or as may be required by law. The Contractor shall take all necessary steps to assure that
Confidential Information is safeguarded to prevent unauthorized use, sharing, transfer, sale or
disclosure of Confidential Information or violation of any state or federal laws related thereto.
Upon request, the Contractor shall provide COMMERCE with its policies and procedures on
confidentiality. COMMERCE may require changes to such policies and procedures as they apply
to this Contract whenever COMMERCE reasonably determines that changes are necessary to
prevent unauthorized disclosures. The Contractor shall make the changes within the time period
specified by COMMERCE. Upon request, the Contractor shall immediately return to COMMERCE
any Confidential Information that COMMERCE reasonably determines has not been adequately
protected by the Contractor against unauthorized disclosure.
C. Unauthorized Use or Disclosure. The Contractor shall notify COMMERCE within five (5) working
days of any unauthorized use or disclosure of any confidential information, and shall take
necessary steps to mitigate the harmful effects of such use or disclosure.
6. COPYRIGHT
Copyright in all Material produced under this Agreement shall be the property of the state of
Washington. Both Contractor and COMMERCE may use these Materials, and permit others to use
them, for any purpose consistent with their respective missions as agencies of the state of
Washington. "Materials" means all items in any format and includes, but is not limited to, data,
reports, documents, pamphlets, advertisements, books, magazines, surveys, studies, computer
programs, films, tapes, and/or sound reproductions. "Ownership" includes the right to copyright,
patent, register and the ability to transfer these rights.
The Contractor shall exert all reasonable effort to advise COMMERCE, at the time of delivery of
Materials furnished under this Contract, of all known or potential invasions of privacy contained
therein and of any portion of such document which was not produced in the performance of this
Contract. The Contractor shall provide COMMERCE with prompt written notice of each notice or claim
of infringement received by the Contractor with respect to any Materials delivered under this
Contract. COMMERCE shall have the right to modify or remove any restrictive markings placed upon
the Materials by the Contractor.
7. DISPUTES
In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in
the following manner: Each party to this Agreement shall appoint one member to the Dispute Board.
The members so appointed shall jointly appoint an additional member to the Dispute Board. The
Dispute Board shall review the facts, Agreement terms and applicable statutes and rules and make a
determination of the dispute. The Dispute Board shall thereafter decide the dispute with the majority
prevailing. The determination of the Dispute Board shall be final and binding on the parties hereto.
As an alternative to this process, either of the parties may request intervention by the Governor, as
provided by RCW 43.17.330, in which event the Governor's process will control.
8. GOVERNING LAW AND VENUE
This Contract shall be construed and interpreted in accordance with the laws of the state of
Washington, and any applicable federal laws, and the venue of any action brought hereunder shall be
in the Superior Court for Thurston County.
State of Washington Interagency Agreement 23-66233-014
Department of Commerce Page 5
186
GENERAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
STATE FUNDS
9. INDEMNIFICATION
To the fullest extent permitted by law, Department of Commerce and Contractor agree to indemnify
and hold harmless each other from and against claims, damages, losses and expenses, including but
not limited to attorneys' fees, arising out of or resulting from the activities contemplated by this
Agreement, provided that such claim, damage, loss or expense is attributable to bodily injury,
sickness, disease or death, or to injury to or destruction of tangible personal property, but only to the
extent caused in whole or in part by negligent acts or omissions of the responsible party and except
to the extent caused by the negligent act or omission or breach or default of the other party, its
employees or agents.
10. LICENSING, ACCREDITATION AND REGISTRATION
The Contractor shall comply with all applicable local, state, and federal licensing, accreditation and
registration requirements or standards necessary for the performance of this Contract.
11. RECAPTURE
In the event that the Contractor fails to perform this Contract in accordance with state laws, federal
laws, and/or the provisions of this Contract, COMMERCE reserves the right to recapture funds in an
amount to compensate COMMERCE for the noncompliance in addition to any other remedies
available at law or in equity.
Repayment by the Contractor of funds under this recapture provision shall occur within the time
period specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from
payments due under this Contract.
12. RECORDS MAINTENANCE
The Contractor shall maintain books, records, documents, data and other evidence relating to this
contract and performance of the services described herein, including but not limited to accounting
procedures and practices that sufficiently and properly reflect all direct and indirect costs of any
nature expended in the performance of this contract.
The Contractor shall retain such records for a period of six (6) years following the date of final
payment. At no additional cost, these records, including materials generated under the contract, shall
be subject at all reasonable times to inspection, review or audit by COMMERCE, personnel duly
authorized by COMMERCE, the Office of the State Auditor, and federal and state officials so
authorized by law, regulation or agreement.
If any litigation, claim or audit is started before the expiration of the six (6) year period, the records
shall be retained until all litigation, claims, or audit findings involving the records have been resolved.
13. SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way
after the effective date of this Contract and prior to normal completion, COMMERCE may suspend or
terminate the Contract under the "Termination for Convenience" clause, without the ten calendar day
notice requirement. In lieu of termination, the Contract may be amended to reflect the new funding
limitations and conditions.
State of Washington Interagency Agreement 23-66233-014
Department of Commerce Page 6
187
GENERAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
STATE FUNDS
14. SEVERABILITY
The provisions of this contract are intended to be severable. If any term or provision is illegal or invalid
for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of
the contract.
15. SUBCONTRACTING
The Contractor may only subcontract work contemplated under this Contract if it obtains the prior
written approval of COMMERCE.
If COMMERCE approves subcontracting, the Contractor shall maintain written procedures related to
subcontracting, as well as copies of all subcontracts and records related to subcontracts. For cause,
COMMERCE in writing may: (a) require the Contractor to amend its subcontracting procedures as they
relate to this Contract; (b) prohibit the Contractor from subcontracting with a particular person or
entity; or (c) require the Contractor to rescind or amend a subcontract.
Every subcontract shall bind the Subcontractor to follow all applicable terms of this Contract. The
Contractor is responsible to COMMERCE if the Subcontractor fails to comply with any applicable term
or condition of this Contract. The Contractor shall appropriately monitor the activities of the
Subcontractor to assure fiscal conditions of this Contract. In no event shall the existence of a
subcontract operate to release or reduce the liability of the Contractor to COMMERCE for any breach
in the performance of the Contractor's duties.
Every subcontract shall include a term that COMMERCE and the State of Washington are not liable
for claims or damages arising from a Subcontractor's performance of the subcontract.
16. SURVIVAL
The terms, conditions, and warranties contained in this Contract that by their sense and context are
intended to survive the completion of the performance, cancellation or termination of this Contract
shall so survive.
17. TERMINATION FOR CAUSE
In the event COMMERCE determines the Contractor has failed to comply with the conditions of this
contract in a timely manner, COMMERCE has the right to suspend or terminate this contract. Before
suspending or terminating the contract, COMMERCE shall notify the Contractor in writing of the need
to take corrective action. If corrective action is not taken within 30 calendar days, the contract may
be terminated or suspended.
In the event of termination or suspension, the Contractor shall be liable for damages as authorized by
law including, but not limited to, any cost difference between the original contract and the
replacement or cover contract and all administrative costs directly related to the replacement
contract, e.g., cost of the competitive bidding, mailing, advertising and staff time.
COMMERCE reserves the right to suspend all or part of the contract, withhold further payments, or
prohibit the Contractor from incurring additional obligations of funds during investigation of the
alleged compliance breach and pending corrective action by the Contractor or a decision by
COMMERCE to terminate the contract. A termination shall be deemed a "Termination for
Convenience" if it is determined that the Contractor: (1) was not in default; or (2) failure to perform
was outside of his or her control, fault or negligence.
The rights and remedies of COMMERCE provided in this contract are not exclusive and are in addition
to any other rights and remedies provided by law.
State of Washington Interagency Agreement 23-66233-014
Department of Commerce Page 7
188
GENERAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
STATE FUNDS
18. TERMINATION FOR CONVENIENCE
Except as otherwise provided in this Contract, COMMERCE may, by ten (10) business days written
notice, beginning on the second day after the mailing, terminate this Contract, in whole or in part. If
this Contract is so terminated, COMMERCE shall be liable only for payment required under the terms
of this Contract for services rendered or goods delivered prior to the effective date of termination.
19. TERMINATION PROCEDURES
Upon termination of this contract, COMMERCE, in addition to any other rights provided in this
contract, may require the Contractor to deliver to COMMERCE any property specifically produced or
acquired for the performance of such part of this contract as has been terminated. The provisions of
the "Treatment of Assets" clause shall apply in such property transfer.
COMMERCE shall pay to the Contractor the agreed upon price, if separately stated, for completed
work and services accepted by COMMERCE, and the amount agreed upon by the Contractor and
COMMERCE for (i) completed work and services for which no separate price is stated, (ii) partially
completed work and services, (iii) other property or services that are accepted by COMMERCE, and
(iv) the protection and preservation of property, unless the termination is for default, in which case
the Authorized Representative shall determine the extent of the liability of COMMERCE. Failure to
agree with such determination shall be a dispute within the meaning of the "Disputes" clause of this
contract. COMMERCE may withhold from any amounts due the Contractor such sum as the
Authorized Representative determines to be necessary to protect COMMERCE against potential loss
or liability.
The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
After receipt of a notice of termination, and except as otherwise directed by the Authorized
Representative, the Contractor shall:
A. Stop work under the contract on the date, and to the extent specified, in the notice;
B. Place no further orders or subcontracts for materials, services, or facilities except as may be
necessary for completion of such portion of the work under the contract that is not terminated;
C. Assign to COMMERCE, in the manner, at the times, and to the extent directed by the Authorized
Representative, all of the rights, title, and interest of the Contractor under the orders and
subcontracts so terminated, in which case COMMERCE has the right, at its discretion, to settle or
pay any or all claims arising out of the termination of such orders and subcontracts;
D. Settle all outstanding liabilities and all claims arising out of such termination of orders and
subcontracts, with the approval or ratification of the Authorized Representative to the extent the
Authorized Representative may require, which approval or ratification shall be final for all the
purposes of this clause;
E. Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed
by the Authorized Representative any property which, if the contract had been completed, would
have been required to be furnished to COMMERCE;
F. Complete performance of such part of the work as shall not have been terminated by the
Authorized Representative; and
State of Washington Interagency Agreement 23-66233-014
Department of Commerce Page 8
189
GENERAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
STATE FUNDS
G. Take such action as may be necessary, or as the Authorized Representative may direct, for the
protection and preservation of the property related to this contract, which is in the possession of
the Contractor and in which the Authorized Representative has or may acquire an interest.
20. TREATMENT OF ASSETS
Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property
furnished by the Contractor, for the cost of which the Contractor is entitled to be reimbursed as a
direct item of cost under this contract, shall pass to and vest Contractor. Title to other property, the
cost of which is reimbursable to the Contractor under this contract, shall pass to and vest in
Contractor.
A. Any property of COMMERCE furnished to the Contractor shall, unless otherwise provided herein
or approved by COMMERCE, be used only for the performance of this contract.
B. The Contractor shall be responsible for any loss or damage to property of COMMERCE that results
from the negligence of the Contractor or which results from the failure on the part of the
Contractor to maintain and administer that property in accordance with sound management
practices.
C. If any COMMERCE property is lost, destroyed or damaged, the Contractor shall immediately notify
COMMERCE and shall take all reasonable steps to protect the property from further damage.
D. The Contractor shall surrender to COMMERCE all property of COMMERCE prior to settlement
upon completion, termination or cancellation of this contract
All reference to the Contractor under this clause shall also include Contractor's employees, agents
or Subcontractors.
21. WAIVER
Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or
breach. Any waiver shall not be construed to be a modification of the terms of this Contract unless
stated to be such in writing and signed by Authorized Representative of COMMERCE.
State of Washington Interagency Agreement 23-66233-014
Department of Commerce Page 9
190
Scope of Work & Budget
Solution Highlights
Attachment A
The City of Tukwila will deploy an outdoor private wireless solution to connect students to quality
broadband with a focus on the neighborhoods of Allentown, Tukwila Hill, and Tukwila International
Boulevard. Network coverage has been designed to provide wireless broadband service in the
"hotspots" shown in the Student Internet Need Analysis heat map. (Figure 1 below).
The Tukwila School District will provide CBRS enabled Chromebooks or 4g Dongles to 1200 students to
enable student access to the wireless network.
Solution Overview
Tukwila Hili
• 56 payor boat students
• 210 free and reduced
Tench students
• 166 TOTAL
Tl
• 79 payot lunch students
• 687 Free and reduced
lurch students
• 766 TOTAL
ulientvwn
• 35 payer lunch students
• 59 Free and reduced lunch
students
• 94 TOTAL
mu SUM OF ALL STUDENTS IN 3
1126 TdiAL SriypEN S
The proposed solution for the City of Tukwila includes an outdoor 4G/LTE CBRS Private Wireless network
that uses the same cellular technology that mobile network operators have been perfecting for decades
and puts it directly in the hands of the municipality. The network operates in the CBRS band and in
concert with a cloud -based Spectrum Access System (SAS), the system that controls the CBRS band,
empowers new wireless performance and reliability characteristics that cannot be delivered by Wi-Fi
and other proprietary systems operating in unlicensed bands.
Network for the City of Tukwila
In order to develop the private wireless design geographic information system (GIS) mapping provided
by the City of Tukwila and assumed student usage requirements, initiated a rigorous desktop RF design
using the industry standard ATOLL software suite. Network design is an iterative process of assigning
frequencies, transmitter locations and refining RF parameters to evaluate ideal radio locations to ensure
sufficient signal strength throughout the targeted neighborhoods.
191
Attachment A
The building clutter types of the neighborhoods of Allentown, Tukwila Hill, and TIB were characterized
and also input into the design tool. This information affects radio signal propagation and is used to
estimate student density and network capacity requirements. Allentown has primarily single-family
homes. Tukwila Hill has primarily apartment buildings and townhouses while TIB has single family
homes in the north and apartments buildings in the south. Apartment buildings are assumed to have a
higher of students. Please see Figure 2 below.
FIGURE 2: EXAMPLE OF BUILDING CLUTTER CHARACTERIZATION
Radio signal coverage were evaluated for RSRP, SINR and Best Server for each site. Figure 3 is
included for reference purposes only. The design process resulted in seven (7) sites having a total of ten
(10) eNodeB CBRS radios that will be deployed throughout the city to address the broadband
connectivity requirements of the students.
Based on the current design, three (3) sites (Tukwila Community Center, Cascade View Elementary
School and Impact Puget Sound Charter School) will have radios mounted on the rooftops, one (1) site
will have a radio mounted on a new monopole, and three (3) sites have radios mounted on existing
Puget Sound Energy (PSE) utility poles.
Neighborhood
Site
Facility
Address
Height(ft)
Monopole
Allen Town
AllenTown
Tukwila Community Center
12424 42nd Ave 5, Tukwila, WA 98168
60
Tukwila Hill
Tukwila Hill
Municipal Water Reserviar
15000 -1494457th Ave 5, Tukwila, WA 98168
50
YES
Tukwila Hill
Foster
PSE Utility Pole
13537 Interurban Ave 5, Tukwila, WA 98168, USA
50
TIB
Cascade View
Cascade View Elementary school
13601 32nd Avenue S., Tukwila WA 98168
38
TIB
TIB
Impact Puget Sound Charter School
3438 5 148th St., Tukwila, WA 98168
64
TIB
Site 2
PSE Utility Pole
38 Rainbow Or, Tukwila, WA 98188, USA
25
TIB
Site 3
PSE Utility Pole
15810 39th P15, Tukwila, WA 98188, USA
25
192
Attachment A
A new monopole will be constructed in the Tukwila Hill neighborhood at the Municipal Water Reservoir.
The utility poles, owned by Puget Sound Energy (PSE) are located in the Tukwila Hill and TIB
neighborhoods. PSE has a program in place to allow small cell deployments on their utility poles. Detail
can be found here on the PSE website: https://www.pse.com/en/pages/wireless-collocation.
Attachment to PSE utility poles will require formal PSE approval. The resultant RF Coverage appears as
follows:
•
DL RSRP coverage for a 20MHz
LTE Channel at 3500 MHz
LTE: Coverage, by RSRP Level lDL) 0
RSRP Lever iDLt .td Sett s Y85
RSRP Level (1:1L1 {dBm)
RSRP Level [DLlidBml , e-95
RSRP Level OD (dBm1 _IDD
RSR* Level OLT id9m} s =-105
RSRP Level, (DL1 rd&nl s �-11r7
MI RSRP Level (DL1idBm1 =-t IS
FIGURE 3: RADIO FREQUENCY COVERAGE
Ea 8023 a aderaleu Wu ae. A3 rghts,eserrocd
Further refinement of our network design was conducted to ensure sufficient network capacity is
available. This is accomplished by conducting a simulation of student utilization. In the simulation, users
were assumed to be using Zoom on CBRS enabled 4G LTE Chromebooks. Half of the users are assumed
to be on audio calls (80kbps uplink and downlink) and half the users are on video calls (300kbps uplink
and downlink). Based on this simulation, approximately 900 simultaneous users can be supported with
the proposed design.
Upon award, the final stage of network design would include a formal field survey of the sites. A review
of backhaul connectivity, power availability, and constructability are required to confirm the
assumptions and/or make design modifications to reflect information uncovered during the physical
193
Attachment A
surveys. A meeting with PSE would be arranged to understand their small cell attachment approval
process and confirm viability of the utility pole sites identified in this design. See Figure 4 below.
The proposed turnkey PWN includes the following:
• 4G edge packet core running on a Dell server
o Optional: AWS Edge Device
• Ten (10) 4G Category B CBRS radios with GPS and mounting brackets
• RAN management software and server
• Timing server
• One thousand two hundred (1200) SIMs, device licenses for core, and device connectivity
management services
• Spectrum Access System services
• Professional site survey, network configuration, pre -provisioning, shipment, installation, and
commissioning services for the private wireless starter network
• Managed service operation for all network components provided by partner with 24/7/365
NOC support
• Maintenance and onsite break -fix per SLO
apt GPS antenna
Cet6
ei ludeD OD
fAS1030}x2O
3
d
is
D 110-C 5-f i-( 3-( )-UI
,pirc H H H
15
12
O 0
x 1200
EPC (Druid! Dell 18240)
RAN Menagemaenl System (ACP I Del R240)
PoE switch (ICX71SD-C12P)
NGFW (Fortinet FortiGele 40F)
NTP Server
FW Network Operations Center
FIGURE 4: ILLUSTRATES THE TOPOLOGY OF THE NETWORK BEING CONSIDERED
194
Attachment A
Design Considerations and Assumptions
Note the following assumptions and considerations for the network design:
• It is expected that core network will be installed in a location where fiber/internet connectivity
is currently available and that it will have the space and conditions for the installation of such
elements and future core expansion.
• A site survey and visit to Tukwila is to be performed before the RF design is finalized
and approved by the City of Tukwila.
• Puget Sound Energy will approve attachment to the utility poles identified and deliver 120
VAC power.
• It has been assumed that at the time of installation, internet/fiber connectivity and 120 VAC
power will be available at each of the radio locations by the City of Tukwila.
• The default configuration to be used for each 4G base station is single sector with a
directional propagation pattern using 2x2OMHz channels in a N=1 reuse pattern. Once the RF
design is done, adjustments to this configuration will be done on a per site basis.
• The network capacity has been designed assuming no other devices on the network are
being used other than the school board provided 4G/LTE CBRS enabled Chromebooks.
• Spectrum Management: Cloud -based SAS solution will be used to allow the radios to use the
CBRS spectrum.
• Security: The solution is to be deployed and configured following the best security
practices including but not limited to the provision of a NGFW and secure management of
SIMs and subscriber information.
• Privacy: Access to the network will only be allowed to devices that are using one of the SIMs
provisioned for the network.
Solution Architecture Overview
Private Wireless as a Service (PWaaS) Solution operates in multiple layers including the following:
• On -Customer -Premise Portion
o Radio Access Network (RAN) Layer
o Core Network Layer
o Network Connectivity Layer
o Device Layer
• Cloud Portion
o Spectrum Management Layer
o NOC Remote Monitoring and Support
On -Customer -Premise Portion
The RAN Layer is powered by 4G/LTE CBRS Radios included in the solution package (indoor and outdoor
radio options are offered). The RAN Layer is designed to connect to the customer's end devices that are
equipped with SIMs supplied with the solution. RAN Management Software is deployed on local
compute HW. This software enables the connection and communication between the radios and the
Spectrum Management Layer hosted in the cloud. The RAN Layer deployment is designed and
implemented based on requirements developed in coordination with the City of Tukwila.
195
Attachment A
The Core Network Layer is powered by fully functional 3GPP compliant 4G/LTE core network software
running on an edge compute device deployed at the customer premise. The core network software
includes control plane and user plane network functions. These network functions support multiple data
transfer types including Real Time, Data Only, Internet of Things (loT) and Fixed Wireless Access (FWA).
More details of this layer, the network functions and the data transfer types are provided later in this
document.
The Network Connectivity Layer provides local network connectivity of PWaaS Components within the
On -Customer Premise Portion of the PWaaS Solution. This layer also provides connectivity to the Cloud
Portion of the PWaaS Solution via the customer's PDN connection. A Network Switch and an optional
Firewall when necessary to connect to the customer's Local Area Network (LAN). The Network Switch
and optional Firewall serve as the demarcation point connection to the customer's on -premises LAN. The
customer is responsible for providing data connectivity to the PDN. Bandwidth requirements for this
data connectivity depend on the customer's use case requirements of the PWN.
The Device Layer is powered by SIMs or eSIMs delivered with the solution. These SIMs are pre-
configured to interface with the Private Wireless RAN and Core Network Layers. The SIMs include
software licenses required for connecting the devices to the private wireless network. These SIMs can
be inserted and used within the customer's devices which must also be equipped with the proper
4G/LTE CBRS radio technology supported by the RAN (e.g., mobile phones, tablets, laptops, loT
devices, etc.).
The network design assumes the student use of 4G/LTE CBRS enabled Chromebooks. For example, CTL
offers a Chromebook that could be purchased by the school board for this use case. More details on the
CTL Chromebook can be located here: https://ctl.net/products/ctl-chromebook-n1721-b48-Ite.
Cloud Portion
Cloud -Based Spectrum Management Service provides the SAS functionality to the Private Wireless
network deployed at the customer site. The Spectrum Management Service ensures the customers
PWaaS network operates without interfering with CBRS incumbents and ensures robust spectrum for
the customer.
The SAS starts with a database of the base stations operating within the band. These base stations are
the CBSDs. They all operate on specific channel assignments. The SAS is cloud -based, and the FCC has set
up the rules governing how it coordinates channel assignments. The SAS database knows everything
pertinent about these CBSDs: their tier status, where they are located geographically, and other
important details to coordinate channel assignment and help prevent or manage interferences. First on
the to-do list is making sure nobody gets in the way of the important work of the military and the radar
systems operating within this band. Those are the incumbents.
To make that work, the SAS uses special sensors known as Environmental Sensing Capability (ESC).
These sensors are set up along coastal regions, and their role in life is to detect incumbent activities,
predominantly shipborne radar activity.
196
Attachment A
Although their military functions are incredibly important to the nation, these incumbent users leave
behind a lot of excess capacity within the 3.5 GHz band of the spectrum. Because the ESC tracks when
this use is happening, it also helps the SAS know when unused channels are available for others. CBSDs
that want to use the spare space on the spectrum put in requests to the SAS, and the SAS can grant
requests when the channels are free.
When an ESC sensor detects that a radar system is in use, it alerts the SAS. The SAS, in turn,
automatically communicates with CBSDs in the area that are using the affected channels, causing
the devices to move to a different channel. It's like a traffic cop directing cars to switch lanes so that
an ambulance can get through.
Spectrum Access System (SAS)
3Mhz
30Mhz
For existing users like Department of Defense personnel and US
Naval Radar, incumbents get permanent priority and site-specific
protection for registered sites.
02
Priority Access License
Organizations can request up to four PALs for three
years in a limited geographic area. Only the lower
100MHz of the hand is for sale,
03
General Authorized Access
The remainder of the spectrum,
open for general use.
300Mhz 3Gtrz 30Ghz 300Ghz
MK -
FIGURE 5: CBRS SPECTRUM TIERS / PRIORITY
The FCC's three-tier system, as shown in Figure 5 above, gives highest priority to the users in Tier 1.
Those in Tiers 2 and 3 are not allowed to interfere with the operations of those in Tier 1. Tier 2 comes
next in line. The PAL users there are protected from interference by the General Authorized Access
(GAAs) in Tier 3.
Up to seven PAL licenses are awarded within each U.S. County. With that 70 MHz spoken for, that frees
up at least 80 MHz of frequencies that are available for GAA use if Tier 1 incumbents aren't using them.
Plus, the GAAs have access to the 70 MHz of frequencies of the PAL licensees when they aren't in
active use. So, to put it simply, the GAAs are essentially second or third in line, but opportunistic based
on their location near Tier 1 and Tier 2 users. They are gaining access to a valuable spectrum and have
plenty of good reasons to sign up for that status. In the case of CBRS, the SAS plays the role of a traffic
facilitator. SAS in a specific location will be sure various tiers of users are in the right places, all able to
make use of the spectrum, all getting along well.
197
Attachment A
General Project Plan
This is a general project plan and steps below may not be required. The actual project plan will
be developed in coordination with the Customer and tailored to the Customer's project.
Project Discussion and Development
• Use cases
• Coverage/capacity
• Vendors & Relationship
• Devices/endpoint needs and ownerships
• Power/FH/BH
• Roles & Responsibilities
Design and Planning
• Spectrum Planning Site Survey
• RF Design
• Design reviews and approval with Customer
• Full System Network Design along with BOM
Site Acquisition (not included in proposal)
• Zoning
• Regulatory
• NEPA
• ESA review
• ROW access
• Permitting
• Structural analysis
• Construction drawings
Installation and Project Management
• Procurement
• Pre -construction walks
• Drawing revisions
• Actives and passive infrastructure Installation
• Installing, Provisioning & Commissioning
• SIM Management
• KPI and Optimization
Operations and Closeout
• Full Solution Network Acceptance and handoff
• NOC Monitoring
• L2 and L3 (field support & mobilization)
• Performance Assurance
Additional Services (Would be additional scope)
• End user device onboarding
• Annual inspections and KPI optimization
• Additional use case Support and solutions development
198
Attachment A
Project Phase
Expected Duration*
Project Discussion and Development
4 weeks
Design and Planning
3 weeks
Site Acquisition (if required)
TBD
Installation and Project Management
4-6 weeks
Operations and Closeout
2-4 weeks
Additional Services
TBD
*There is overlap within phases and total project duration will be less than the sum of the individual phases.
Budgetary Estimate
Budget Estimate
Equipment & Deployment $ 475,000
License Fees & Manage Services 275000
Construction Services / Site Improvements 100,000
Contingency 150,000
Project Total $1,000,000
199
200
City of Tukwila
City Council Finance & Governance Committee
Meeting Minutes
March 13, 2023 - 5:30 p.m. - Hybrid Meeting; Duwamish Conference Room & MS Teams
Councilmembers Present:
Staff Present
I. BUSINESS AGENDA
Kate Kruller, Chair; Kathy Hougardy, Kate Kruller
Vicky Carlsen, Tony Cullerton, Brandon Miles, Hari Ponnekanti,
Griffin Lerner, Cheryl Thompson, Laurel Humphrey, Joel Bush
A. Interagency Agreement - Student Internet Access
Staff is seeking Council approval of an Interagency Agreement with the Washington State
*Broadband Office for funding of $1,000,0000 to deploy a private wireless solution to connect
students to quality broadband.
Committee Recommendation
Unanimous approval. Forward to March 20, 2023 Regular Meeting.
B. Monthly General Fund Update
Staff presented the update.
Committee Recommendation
Discussion only.
C. Boards and Commissions Appointment Process
Staff presented an overview of the appointment process. Committee members discussed the
information and shared suggestions including alignment with the strategic plan, more criteria
around inclusivity, sharing criteria with prospective applicants, performing background
checks later in the process, and collecting social security numbers on a separate document.
Item(s) for follow-up:
• Schedule discussion with Equity and Social Justice Commission for input on how to
remove barriers to participation.
Committee Recommendation
Discussion only.
D. Capital Facilities Financing
Staff presented an updated memo reflecting additional information requested by the
Committee.
Item(s) for follow-up:
• Provide information on impacts to debt capacity.
• Adjust table on page 25 of the memo by moving the "($ millions)" in the upper left cell
closer to the columns with dollar amounts.
201
202
TO:
City of Tukwila
Allan Ekberg, Mayor
Mayor's Office - David Cline, City Administrator
The City of opportunity, the community of choice
Mayor Ekberg
Councilmembers
FROM: David Cline, City Administrator
DATE: March 14, 2023
SUBJECT: City Administrator's Report
The City Administrator Report is meant to provide the Council, staff and community with an update
on the activities of the City and on issues that concern Tukwila. Please let me know if you have any
questions or need additional information about any of the following items.
�. Intergovernmental Update
• Puget Sound Regional Council Oversight Committee: Councilmembers Kruller, Sharp and
City Administrator Cline attended Puget Sound Regional Fire Authority Oversight Committee
meetings on February 27 and March 13.
• King County City Managers/Administrators Meeting: City Administrator Cline attended a
King County City Managers/Administrators meeting on March 1. The meeting included a
legislative update from AWC, and update from Sound Cities Association, roundtable
discussions about the Solid Waste Rate Restructure and the Raise the Wage Initiative and an
update from ICMA/WCMA.
• AGRiP Conference: As a member of the Washington Cities Insurance Authority Executive
Committee, City Administrator Cline attended an Association of Government Risk Pools
(AGRiP) Conference March 4-8.
II. Community Events
• Work Party at Riverton Park: Green Tukwila hosted a work party at Riverton Park with two
new resident volunteers interested in biodiversity and how native plants support wildlife.
The crew removed 200 square feet of thick, old, English ivy.
• Wildlife Wednesday: The Wildlife Wednesday workshop The Blue Heron had 58 online sign-
ups and 12 people in person. The Department of Fish and Wildlife brought in a taxidermized
heron to provide a close-up look. The series is attracting people from outside of Tukwila with
a group driving up from the south to have dinner at Southcenter and then attended class.
Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov
203
City Administrator's Report
March 14, 2023
Page 2
hi. Staff Updates
Public Safety
• Police Strategic Planning Meeting: On March 1, Chief Drever facilitated a Police Department
5 -year Strategic Planning meeting with community members and Police Department staff.
• Community Watch Group: The Community Engagement Coordinator recently met with
Confluence Apartments about a Community Watch group for residents.
Project Updates
• 2022 Annual Overlay Program: Estimated Completion: Spring 2023
Thermoplastic crosswalks and stop bars cannot be placed until temperatures are consistently
above 51 degrees with no rain for a few days. Temporary markings have been placed and are
being maintained.
• 2023 Annual Overlay Program: Estimated Completion: Fall 2023
The 2023 project will be advertised in early Spring of 2023 with construction starting in the
summer. 30% Design Plans were submitted on February 17, 2023 for City comments. Final
design plans are underway, and the project is on schedule.
Boards, Commissions and Committees
• Arts Commission: The next meeting is scheduled for March 22, 2023.
1 Student Representative position term expires June 30, 2023.
No vacancies.
• Civil Service Commission: The next meeting is scheduled for March 16, 2023.
1 Resident position term expires December 31, 2023.
No vacancies.
• COPCAB: The next meeting is scheduled for April 13, 2023.
1 Resident position term expires December 31, 2023.
1 Business Representative position term expires December 31, 2023.
1 Student Representative position term expires June 30, 2023.
VACANT: 1 Business Representative position and 1 School District Representative.
• Equity & Social Justice Commission: The next meeting is scheduled for April 6, 2023.
1 City Council position term expires December 31, 2023.
2 Education position terms expire December 31, 2023.
1 Community position term expires December 31, 2023.
1 City Employee position term expires December 31, 2023.
VACANT: 1 Education/Community Representative.
• Human Services Advisory Board: The next meeting is scheduled for April 20, 2023.
1 Resident position term expires December 31, 2023.
1 Business position term expires December 31, 2023.
VACANT: 1 Resident position and 1 Business Community Representative.
Phone: 206-433-1800 • Email: Mayor@TukwilaWA,gov • Website: TukwilaWA.gov
204
City Administrator's Report
March 14, 2023
Page 3
• Library Advisory Board: The next meeting is scheduled for April 4, 2023.
3 Resident position terms expire December 31, 2023.
VACANT: Student Representative.
• Lodging Tax Advisory Committee: The next meeting is scheduled for April 14, 2023.
All positions are 1 -year terms.
VACANT: 1 Business Collecting Tax Representative and 1 Funded by Tax Representative.
• Park Commission: The next meeting is scheduled for April 12, 2023.
2 Community position terms expire December 31, 2023.
No vacancies
• Planning Commission: The next meeting is scheduled for March 23, 2023.
1 Business position term expires December 31, 2023.
3 Resident position terms expire December 31, 2023.
VACANT: 1 Resident position.
Phone: 206-433-1800 • Email: Mayor@TukwilaWA,gov • Website: TukwilaWA.gov
205
206
UPCOMING MEETINGS AND EVENTS
MARCH 2023
City Council meetings and Council Committee meetings will be conducted in a hybrid model, with in-person and virtual attendance available.
MAR 20 MON
MAR 21 TUE
MAR 22 WED
MAR 23 THU
MAR 24 FRI
MAR 25 SAT
➢Planning and Community
Development Meeting
5:30 PMNLL
City Hall –Hazelnut Room
Hybrid MeetingTUKWILA
3 Transportation and
Infrastructure Services
Committee
5:30 PM
6300 Building– 2"d Floor
Duwamish Conference Room
Hybrid Meeting
3 City Council
Regular Meeting
7:00 PM
City Hall Council Chambers
Hybrid Meeting
,�:�al.e:-.
-
MINIMUM WAGE &
ADDITIONAL HOURS
INFORMATION SESSION
The City is hosting two public
information sessions. The next
scheduled meeting will be on
April 20.
9:00 AM
Click here for more information.
Click here to join the virtual
meeting.
Or, call in 253-292-9750
Conference ID: 741093622#
➢ Arts Commission
6:00 PM
Hybrid Meeting
➢Planning
Commission
6:30 PM
Hybrid Meeting
Give Blood = Save 3 lives
.o o a ' ,
DONATE BLOOD AND ENTER
TO WIN SCHWINN
MENDOCINO ELECTRIC
BIKE THRU MAR 31!
Your donation is critical! To
schedule an appointment, call 1-
800-398-7888.
Click here to schedule an
appointment.
MAL. aw.
ACtion
CoS» ,nittee
INTERNATIONALBONERNAT ACTION
COMMITTEE
TRASH PICK-UP DAY
For more information,
call Sharon Mann at
206-200-3616
®
M
=LAB YSTFM
FREE TAX HELP AND
GET FORMS
Pick up or print tax forms
at any library. Get free
help filing your taxes in
person now through April
20 at Westfield
Southcenter Mall. See
below for more
information.
Or, click here for more
information.
MAR 27 MON
MAR 28 TUE
MAR 29 WED
MAR 30 THU
MAR 31 FRI
APR 1 SAT
➢ Community Services and
Safety Committee
5:30 PM
City Hall – Hazelnut Roomitt
Hybrid Meeting
3 Finance and Governance
Committee
5:30 PM
6300 Building – Suite 100
Foster Conference Room
Hybrid Meeting
3 City Council
Committee of the Whole
Meeting
7:00 PM
City Hall Council Chambers
Hybrid Meeting
TUKWILA CITY OF
OPPORTUNITY SCHOLARSHIP
APPLICATION DUE TODAY
Click here for more
information.
0 IRMA.
2023 EARTH DAY ART, PHOTO
& VIDEO CONTEST
Submittals for the City of
Tukwila & Waste
Management event are
due today. Win up to $350!
Cash prizes will be awarded
to 3 categories.
Click here for more
information.
MEE
®
American
�. Red Cross
_
MIMI
STEM
FREE SMOKE
ALARMS AND
INSTALLATION
Service provided to
those who cannot
afford to purchase
smoke alarms or are
physically unable to
install a smoke alarm.
For more
information or
request FREE
smoke alarms,
call 1-833-918-1531.
Click here for more
information.
FREE TAX HELP AND
GET FORMS
Pick up or print tax forms
at any library. Get free
help filing your taxes in
person now through April
20 at Westfield
Southcenter Mall. See
below for more
information.
Or, click here for more
information.
CITY HALL & 6300 BUILDINGS ARE OPEN TO THE PUBLIC MONDAYS, WEDNESDAYS & THURSDAYS 8:30 AM – 4:00 PM
way
�wit
EARTH DAY VIDEO, PHOTO & ART CONTEST FOR TUKWILA YOUTH MAR 31 DEADLINE
Submittals for the City of Tukwila & Waste Management event are due March 31. There are cash prizes. Click here for more information.
s r
sob _.,, SCHOLARSHIP OPPORTUNITY MAR 31 DEADLINE
The City of Tukwila Scholarship Program is accepting applications through March 31 with no exceptions. Click here for more information.
RESIDENTIAL COLLECTION EVENT APR 22 FOSTER HIGH SCHOOL
Hard to recycle materials can be dropped off at this event. Rain barrels will be available for purchase. Click here for more information.
FREE STEERING WHEEL LOCKS FOR KIA & HYUNDAI OWNERS
Tukwila Police Department is issuing FREE locks to Tukwila residents who own or lease KIA and Hyundai vehicles. Click here for more information.
DRIVE THRU PICK-UP 3118 S 140TH ST TUESDAYS, THURSDAYS AND SATURDAYS 10:00 AM – 2:00 PM
7;44.P....' `�` VOLUNTEERS – In need of volunteers for food packaging or food distributions. To volunteer, click here to sign up.
17 DONORS – Please donate at tukwilapantry.org/donate/.
STILL WATERS SNACK PACK NEEDS YOUR DONATIONS AND VOLUNTEER HELP!
SnackPack distributes food bags on Fridays to Tukwila students in need. Click here for the Snack Pack list.
VOLUNTEERS NEEDED ON WEDNESDAYS, THURSDAYS AND FRIDAYS. Pack snacks every Wednesday at 9:30 AM.
To volunteer, email Stillwatersfamilyservices@gmail.com. To deliver food, click here to register with Tukwila School District.
V. �.� ❑
r -F{
3j'
pry
Please donate to feed our Tukwila kids. Click here to donate online or mail checks to Still Waters, PO Box 88984, Tukwila WA 98138.
LaMETRO FLEX– ON -DEMAND TRANSIT SERVICE IN TUKWILA!
Metro Flex is the same cost as a bus trip with ORCA LIFT and RRFP, and FREE for youth. Available in Tukwila, Kent, Renton, Skyway and more! Like
other transit, this service is free for youth. Download the Metro Flex app or call 206-258-7739. Click here for more information.
KetgCounty FREE TRANSIT PASS TO ATTEND CONCERT OR SPORTS EVENTS AT CLIMATE PLEDGE ARENA
If you're going to an event at Climate Pledge Arena, your event ticket is now a transit pass! King County Metro and other transit agencies are partnering with Climate
Pledge Arena to provide free transit to all public events at the arena. Click here for more information.
COVID-19 VACCINATION
All Washingtonians ages 5 and up are eligible to receive a COVID-19 vaccination—and now also babies and children 6 months and older. For more information, visit
Getting vaccinated in King County or call 206-477-3977. You can also search at vaccinelocator.doh.wa.gov Interpreters available for assistance. Telephone -to -text
relay service: Dial 711 or 1-800-833-6384. Tactile interpretation: seattledbsc.org.
FREE HELP FILING TAXES THRU APR 20 SOUTHCENTER MALL WEST ENTRANCE TUE, WED, THU & SAT 11:00 AM – 7:00 PM
KING
COUNTY
.40k,
Pick up or print tax forms at any library. Get free help filing your taxes in-person or online with AARP or United Way. Click here for more information.
FREE MUSEUM AND PARK PASSES
LIBRARY
SYSTEM
Enjoy local art, parks, culture, history and science museums for FREE with your library card! Click here for more information. En espanol q' itf
GET CERTIFIED AT YOUR LIBRARY FOR FREE!
Take free online classes, practice tests and Certiport certification exams. Get certified in MS Office, Adobe, QuickBooks, coding and more! You
will need your KCLS library card number and PIN to access some resources. Click here for more information and registration.
FREE TECH COURSES & EARN BELLEVUE COLLEGE CREDIT!
Take free tech courses from Cisco, and apply for college credit from Bellevue College. The courses are online, self -paced and free.
Click here for more information and register to enroll in the tech courses.
207
Tentative Agenda Schedule
MEETING 1 —
REGULAR
MEETING 2 —
C.O.W.
MEETING 3 —
REGULAR
MEETING 4 —
C.O.W.
MARCH 6
See below link for the agenda packet
to view the agenda items:
March 6, 2023
Regular Meeting
MARCH 13
Committee of the Whole Meeting
Cancelled
MARCH 20
See below link for the agenda packet
to view the agenda items:
March 20, 2023
Regular Meeting
MARCH 27
SPECIAL ISSUES
- An ordinance establishing a new
Chapter 6.10 of the Tukwila
Municipal Code entitled "Compost
Procurement," to adopt a City policy
for the procurement of compost as
required by Chapter 43.19A RCW.
- A resolution authorizing submission
of an application(s) for grant funding
assistance for the Nelsen Side
Channel Project to the Salmon
Recovery Funding Board as provided
in RCW Chapter 77.85, RCW
77.95.180, WAC Title 420 and other
applicable authorities.
- A resolution repealing Resolution No.
1984 and reauthorizing the Mayor to
utilize the funds collected under the
provisions of WA State Substitute
House Bill 1406 and City of Tukwila
Ordinance No. 2613 ad outlined
herein. (Supporting affordable
housing.)
- Authorize the Mayor to sign an
Interlocal Agreement for SeaTac
Fleet Maintenance.
- Review of 2023 Work Plan.
MEETING 1 —
REGULAR
MEETING 2 —
C.O.W.
MEETING 3 —
REGULAR
MEETING 4 —
C.O.W.
APRIL 3
CONSENT AGENDA
- A resolution authorizing submission of
an application(s) for grant funding
assistance for the Nelsen Side
Channel Project to the Salmon
Recovery Funding Board as provided
in RCW Chapter 77.85, RCW
77.95.180, WAC Title 420 and other
applicable authorities.
- Authorize the Mayor to sign an
Interlocal Agreement for SeaTac Fleet
Maintenance.
- A resolution repealing Resolution No.
1984 and reauthorizing the Mayor to
utilize the funds collected under the
provisions of WA State Substitute
House Bill 1406 and City of Tukwila
Ordinance No. 2613 as outlined
herein. (Supporting affordable
housing.)
UNFINISHED BUSINESS
- An ordinance establishing a new
Chapter 6.10 of the Tukwila Municipal
Code entitled "Compost Procurement,"
to adopt a City policy for the
procurement of compost as required
by Chapter 43.19A RCW.
- Authorize the Mayor to sign a contract
with Makers Architecture and Urban
Design LLP, for the periodic update of
the Comprehensive Plan, in an
amount not to exceed $125,000.00.
APRIL 10
SPECIAL ISSUES
- Ordinance amending TMC 11.28,
"Undergrounding of Utilities".
- Highline Water District Franchise
Agreement Ordinance.
APRIL 17
CONSENT AGENDA
- Ordinance amending TMC 11.28,
"Undergrounding of Utilities".
- Highline Water District Franchise
Agreement Ordinance.
- East Marginal Way Outfalls contract
closeout.
- Contract for the 2023 Neighborhood
Traffic Calming Program On -Call
Design.
UNFINISHED BUSINESS
- Authorize the Mayor to sign a contract
for the Department of Commerce
Periodic Grant Funds.
- Resolution approving annexation into
Puget Sound Regional Fire Authority.
- Resolution calling for Special Election
for annexation into the Puget Sound
Regional Fire Authority.
APRIL 24
SPECIAL ISSUES
- Ordinance adopting Fire Code
changes.
- Ordinance adopting 2021 State
Building Code.
208