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Home My WebLink AboutReg 2023-03-20 Item 5C - Final Acceptance - 2021 Small Drainage Program with Titan Earthwork for $764,469.10COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 03/20/23 JR ITEM INFORMATION ITEM NO. 5.C. 1 STAFF SPONSOR: SHERRY EDQUID ORIGINAL AGENDA DATE: 03/20/23 AGENDA ITEM TITLE Surface Project Water Fund - 2021 Annual Small Drainage Program Completion and Acceptance CATEGORY ❑ Discussion Mtg Date Motion Date 03/20/23 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date I Mtg SPONSOR ❑Council Mayor HR DCD ❑Finance Fire TS P&R ❑Police PIV Court SPONSOR'S The Notice to Proceed for Contract Number 21-138 with Titan Earthwork, LLC was issued SUMMARY on September 13, 2021. Construction was physically completed on January 22, 2022. Council is being asked to formally accept the 2021 Annual Small Drainage Program with Titan Earthwork, LLC. in the amount of $764,469.10 as complete and authorize the release of retainage bond subject to standard claim and lien release procedures. REVIEVG'ED BY Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: TOSH SHARP ❑ LTAC DATE: 03/06/23 RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $764,469.10 $801,047.50 $0.00 Fund Source: 2021-2026 CIP PAGE 78 Comments: MTG. DATE RECORD OF COUNCIL ACTION 03/20/23 MTG. DATE ATTACHMENTS 03/20/23 Informational Memorandum dated 03/03/23 2021 - 2026 CIP, pg 78 Notice of Completion Minutes from Transportation and Infrastructure Committee meeting of 03/06/23 1 2 City of Tukwila Allan Ekberg, Mayor Public Works Department - Herr` Ponnekanti, Director/City Engineer INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director BY: Sherry Edquid, Project Manager CC: Mayor Ekberg DATE: March 3, 2023 SUBJECT: Surface Water Fund - 2021 Annual Small Drainage Program Project No. 92141201, Contract No. 21-138 Project Completion and Acceptance ISSUE Accept construction contract as complete and authorize release of retainage. BACKGROUND The Small Drainage Program constructs drainage projects throughout the City that are too large for city staff to complete, but are smaller than a typical capital improvement project. The 2021 Annual Small Drainage Program provided drainage improvements at these seven locations: 1) S. 124th St 2) 42nd Ave S 3) Thorndyke 4) Klickitat Dr 5) S 166th Ln 6) 48th & 49 Ave S 7) 57th Ave S DISCUSSION The Notice to Proceed for Contract Number 21-138 with Titan Earthwork, LLC was issued on September 13, 2021 and construction was physically completed on January 22, 2022. COVID-19 related issues delayed final payment and subsequently closeout of this contract. FINANCIAL IMPACT The 2021 construction budget approved by Council was $801,047.50, including a 10% contingency. Total project expenses were $764,469.10, which is $36,578.40 under budget. A retainage bond was held for this project. Expenses Construction Contract Amount $728,225.00 Contingency (10%) 72,822.50 Overage/(Underage) (36,578.40) Total Expenses $764,469.10 RECOMMENDATION Council is being asked to formally accept the 2021 Annual Small Drainage Program with Titan Earthwork, LLC. in the amount of $764,469.10 as complete and authorize the release of retainage bond subject to standard claim and lien release procedures, and to consider this item on the Consent Agenda at the March 20, 2023 Regular Council Meeting. Attachments: 2021 Small Drainage CIP Notice of Completion, Contract #21-138 3 4 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2021 to 2026 PROJECT: Annual Small Drainage Program Project No. 9x241201 81241207 DESCRIPTION: Select, design, and construct small drainage projects throughout the City. JUSTIFICATION: Provide drainage corrections for existing/ongoing drainage problems throughout the City, including culvert replacements, drain extensions, and pavement upgrades. STATUS: Projects for this annual program are taken from Small Drainage Project List. MAINT. IMPACT: Reduces maintenance. COMMENT: Ongoing project, only one year shown in first column. Construction expenses may occur over two calendar years. FINANCIAL Through Estimated (in $000's) 2019 2020 2021 2022 2023 2024 2025 2026 BEYOND TOTAL EXPENSES Design 74 92 100 100 100 100 110 110 80 866 Const. Mgmt. 40 68 100 100 100 100 110 110 80 808 Construction 108 515 700 700 700 700 750 750 513 5,436 TOTAL EXPENSES 222 675 900 900 900 900 970 970 673 7,110 FUND SOURCES Awarded Grant 0 Proposed Grant 65 65 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 157 675 900 900 900 900 970 970 673 7,045 TOTAL SOURCES 222 675 900 900 900 900 970 970 673 7,110 Project Location: Entire System 2021 - 2026 Capital Improvement Program 78 5 6 NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Department Use Only Assigned to: Date Assigned: Date 12/22/2022 Form Version Original Revision Reason Awarding Agency Information Prime Contractor Information Name TUKWILA, CITY OF UBI 179000208 Name TITAN EARTHWORK LLC UBI 602605763 Address 6300 S CENTER BLVD #101 TUKWILA,WA-98188 Address 1585 Valentine Ave SE Pacific,WA-98047 Email Address sherry.edquid@tukwilawa.gov Email Address nick.seeley@titanearth.com Contact Name SHERRY EDQUID Phone 206-431-1065 x Contact Name TITAN EARTHWORK LLC Phone 253-255-4308 Project Information Project Name 2021 Small Drainage Program Contract # 92041201 Affidavit ID 1108644 Jobsite Address 9 locations throughout the City of Tukwila Date Awarded 08/16/2021 Date Work Commenced 09/11/2021 Date Work Completed 05/18/2022 Date Work Accepted 05/18/2022 Federally Funded Transportation Project If yes, attach Contract Bond Statement. a Bond Waived? Retainage Waived? Subcontractors Used? If yes, complete Addendum A. i1 Detailed Description of Work Completed Drainage improvements at up to nine (9) locations, all within the City of Tukwila. Specific tasks may include storm conveyance installation, installation of HDPE pipe on slope, CIPP storm pipe lining, removing and protecting trees, utility adjustments, property restoration and other work in accordance with the plans, provisions and specifications. DOR Tax Information Right -click on the total field and select Update Field to auto -calculate. Contract Amount $728,225.00 Liquidated Damages $ 0.00 Additions (+) $36,244.10 Amount Disbursed $764,469.10 Reductions (-) $ 0.00 Amount Retained $ 0.00 Sub -Total* $764,469.10 Other $ 0.00 Sales Tax Amount $ 0.00 Sales Tax Rate If multiple rates, attach a list. 0.00% TOTAL* $764,469.10 TOTAL* $764,469.10 These two totals must be equal. Apprentice Utilization Information Was Apprentice Utilization Required? If yes, complete this entire section. ❑ Engineer's Estimate $ 0.00 Utilization % 9.77% Was a Good Faith Effort approved? Comments The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM THE RETAINED FUNDS until receipt of all release certificates and affidavits. Submitting Form: Submit the completed form by email to all three agencies below. Department of Revenue Public Works Section (360) 704-5650 PWC@dor.wa_gov Washington State Deparhnent of "Labor & Industries Contract Release (855) 545-8163, option # 4 ContractRelease@LN I. WA.GOV Air INV Employment Security Department Registration, Inquiry, Standards & Coordination Unit (360) 890-3499 publicworks@esd.wa.gov 7 Addendum A: Please List all Subcontractors and Sub -tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed. Subcontractor's Name: UBI Number: (Required) Affidavit ID* BARRETTS TRUCKING 604030289 1092223 BECKER BLACKTOP LLC 603135627 1082240 BEN'S DOZER SERVICES INC 601432463 1091457 CALIBER CONCRETE CONST INC 601156625 1101461 DARAMOLA INC 604285334 1101179 ESM CONSULTING ENGINEERS 601799377 1091393 INSITUFORM TECHNOLOGIES LLC 601880220 1104639 MILES SAND & GRAVEL COMPANY 171004760 1096615 OLSON BROTHERS PRO -VAC LLC 602170975 1091991 OLSON BROTHERS PRO -VAC LLC 602170975 1093590 VENTILATION POWER CLEANING INC 578089188 1093013 8 Transportation & Infrastructure Services Committee Minutes March 6, 2023 D. Project Completion: 2021 Annual Small Drainage Program Staff is seeking Committee approval of project completion and release of retainage for the * 2021 Annual Small Drainage Program in the total amount of $764,469.10. Committee Recommendation Unanimous approval. Forward to March 20, 2023 Regular Meeting Consent Agenda. E. Grant Application: Chinook Wind Extension Staff is seeking Committee approval to apply for a King County Open Spaces River Corridors grant in the amount of $280,000 for the Chinook Wind Extension Project. Committee Recommendation Unanimous approval. F. Grant Award: Transportation Element Comprehensive Plan Staff is seeking Council approval of a Safe Streets & Roads for All grant award of $200,000 to develop a Road Safety Plan as part of the Transportation Element of the Comprehensive Plan. Committee Recommendation Unanimous approval. Forward to March 20, 2023 Regular Meeting Consent Agenda. G. Allentown Truck Reroute Environmental Impact Statement Update Staff provided a status update on the scoping process and community outreach. Committee Recommendation Discussion only. Miscellaneous There was none. The meeting adjourned at 6:44 p.m. TS Committee Chair Approval Minutes by LH 9