HomeMy WebLinkAboutReg 2023-03-20 Item 5D - Contract Amendment #1 - South 119th Street Pedestrian Crossing Design and Construction Management with KPG Psomas for $52,254COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
03/20/23
JR
ITEM INFORMATION
ITEM NO.
5.D.
11
STAFF SPONSOR: JOSH HARTLEY
ORIGINAL AGENDA DATE: 03/20/23
AGENDA ITEM TITLE 2023
Contract
Annual Overlay Program - Engineering Services Contract
No. 23-012, Amendment No. 1
CATEGORY ❑ Discussion
Mtg Date
Motion
Date 03/20/23
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
1
Mtg
SPONSOR ❑Council Mayor HR DCD ❑Finance Fire TS P&R ❑Police PIV Court
SPONSOR'S As part of the 2023 Annual Overlay Project, the City is requesting to include the S 119th St.
SUMMARY Pedestrian Crossing into the contract. Adding a raised pedestrian crosswalk will provide a
safer, more accessible pedestrian crossing. Council is being asked to approve Amendment
No. 1 with KPG Psomas, in the amount of $52,254.00 for a total contract amount of
$202,078.00.
REVIEVG'ED BY
Trans&Infrastructure
❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev.
❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
COMMITTEE CHAIR: TOSH SHARP
❑ LTAC
DATE: 03/06/23
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Public Works Department
Unanimous Approval; Forward to the Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$52,254.00 $325,000.00 $0.00
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
03/20/23
MTG. DATE
ATTACHMENTS
03/20/23
Informational Memorandum dated 03/03/23
2023-2028 CIP page 2
KPG 2023 Overlay Consultant Contract - Amendment 1 Proposal
Minutes from Transportation and Infrastructure Committee meeting of 03/06/23
11
12
City of Tukwila
Allan Ekberg, Mayor
Public Works Deportment - Harr' Pon ekonti, Director/City Engineer
INFORMATIONAL MEMORANDUM
TO: Transportation & Infrastructure Services Committee
FROM: Hari Ponnekanti, Public Works Director/City Engineer
BY: Josh Hartley, Public Works Deputy Director Transportation
CC: Mayor Allan Ekberg
DATE: March 3, 2023
SUBJECT: 2023 Annual Overlay Program - Engineering Services Contract
Project No. 92210301
Contract No. 23-012, Amendment No. 1
ISSUE
Execute Amendment No. 1 to Contract No. 23-012, with KPG Psomas, Inc. (KPG), to include the 119th St. Pedestrian
Crossing design and construction management services into the 2023 Annual Overlay Program contract.
BACKGROUND
Every year, Public Works (PW) issues a construction project to grind and overlay several blocks of roadways in the
City of Tukwila. The annual overlay program is intended to preserve and maintain the street structure in a safe and
useable state by resurfacing before failure, which also minimizes costs. Before work can commence, an engineer of
record is required to prepare, design, and manage construction of the project. KPG provides a unique blend of
knowledge and understanding of the City's overlay program that provides efficiency and benefits which cannot be
matched at this time by any other firm. KPG has also performed very well in providing construction management
services.
DISCUSSION
As part of the program described above, PW has a grant that funds the design and construction of a raised crosswalk
located on 42nd. Ave. S and S. 119th St. that will provide a safer, more accessible pedestrian crossing. PW included
this design into the overlay program to ensure that it is constructed timely. As a standalone project, the 119th
pedestrian crosswalk could result on little to zero construction bids. By including it in the overlay program, the scope
of work is bundled with other work and becomes more attractive to prospective bidders. KPG has provided an
amendment, scope of work, and fee estimate to complete the design of the S. 119th crosswalk and advertise for
construction bids.
FINANCIAL IMPACT
Original Contract (Overlay)
Amendment 1 (119th Crosswalk)
Total Contract Amount:
KPG Contract Fund Source Budget
$149,824.00 Overlay CIP $150,000.00
$52,254.00 TIB Grant 175,000.00
$202,078.00 $325,000.00
RECOMMENDATION
Approve Amendment No. 1 to Contract No. 23-012 for KPG on the 2023 Annual Overlay Program and consider this
item on the Consent Agenda at the March 20, 2023, Council Meeting.
ATTACHMENTS: S. 119th Pedestrian Crossing CIP Page
KPG 2023 Overlay Consultant Contract - Amendment 1 Proposal
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14
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2023 to 2028
PROJECT: S 119th St Bridge/ 42nd Ave S Raised Crosswalk and RRFB Project No. 92210301
Install raised crosswalk, curb bulbs, and a Rectangular Rapid Flashing Beacon on 42nd Ave S at the intersection
DESCRIPTION: of the S 119th street pedestrian bridge.
JUSTIFICATION: Enhance safety for pedestrians crossing at S 119th Street/42nd Ave S and encourages transportation choices
for the neighborhood.
STATUS:
MAINT. IMPACT: New crosswalk and pedestrian flashing beacon will need to be maintained.
COMMENT: Residential improvements and traffic calming features to reduce speeds and improve pedestrian and bicycle
safety. Grants submitted to WSDOT and TIB for 2023/2024 funding.
FINANCIAL Through Estimated
(in $000's)
2021 2022 2023
2024
2025
2026
2027
2028
BEYOND TOTAL
EXPENSES
Design
30
30
Land (R/W)
0
Const. Mgmt.
35
35
Construction
185
185
TOTAL EXPENSES
0
0
250
0
0
0
0
0
0
250
FUND SOURCES
Proposed Grant
175
175
Awarded Grant
0
Mitigation Expected
0
103 Fund Balance
0
0
75
0
0
0
0
0
0
75
TOTAL SOURCES
0
0
250
0
0
0
0
0
0
250
2023 - 2028 Capital Improvement Program
839411
2
15
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City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number:
CONTRACT FOR SERVICES
Amendment # 1
Between the City of Tukwila and KPG Psomas Inc.
That portion of Contract No. between the City of Tukwila and
KPG Psomas Inc. is hereby amended as follows:
Section 2, Scope of Services, shall be amended with the following:
The Consultant agrees to provide the services in accordance with the scope
of work included in the attached Exhibit A.
Section 4, Payment, shall be amended as follows:
An estimated budget for work provided by Consultant is included as Exhibit B, provided
that the total amount of payment to the consultant under this agreement shall not
exceed $202,078.00 (Orig PSA $149,824.00 + this Amend 1 for $52,254.00) without
express written modification of the Agreement signed by the City.
All other provisions of the contract shall remain in full force and effect.
Dated this
day of , 20
CITY OF TUKWILA CONTRACTOR
Allan Ekberg, Mayor
Printed Name: Nelson Davis, Vice President
ATTEST/AUTHENTICATED APPROVED AS TO FORM
Christy O'Flaherty, MMC, City Clerk Office of the City Attorney
CA Reviewed May 2020
Page 1 of 1
17
EXHIBIT A
City of Tukwila
2023 Overlay Program
Scope of Work
Amendment #1— S 110 St Pedestrian Crossing
February 2023
The Consultant shall prepare final Plans, Specifications and Estimates for the S 119th St Pedestrian
Crossing at the S 119th Pedestrian Bridge and 42nd Ave S located in the Allentown Neighborhood. The
Plans will not be incorporated into the 2023 Overlay Program construction documents. This contract
assumes that the design and construction are being implemented with monies received from the
Transportation Improvement Board (TIB), WSDOT Pedestrian and Bicycle grant, and City funds as
needed. All project provisions from the Original Scope of work shall apply. The below assumptions,
deliverables, and scope shall supplement the original scope and apply to the S 119th St Location:
Deliverables
• 30% review submittal with Plans and Estimate (electronic copies)
• 90% review submittal with Plans, Specifications, and Estimate (electronic copies)
• Routing of Plans to utilities for review and comment
• Bid Documents and Engineer's Estimate.
• WSDOT Coordination and Documentation
• SEPA Permit
• DAHP Consultation
• Shoreline Permit
Assumptions for the S 119t St Pedestrian Crossing
• This will be a stand alone construction project and contract documents will be developed in a
manner to solicit bids.
• This contract will utilize WSDOT Pedestrian / Bicycle Program Funds
• City will facilitate all coordination with granting agency.
• Full topographic survey will be completed by the consultant for the project location.
• Rapid Rectangular Flashing Beacons (RRFBs) will be of the solar power system type.
• City will provide and communicate updates to affected residents at this location.
• The consultant shall budget for attendance of up to two Allentown Meetings at the Tukwila
Community Center.
• The site location will be separate bidding schedule for construction (Schedule B).
City of Tukwila
2023 Overlay Program Supp 111 Page 1 of 3
18
KPG Psomas Inc
February 2023
• Only surface utilities requiring adjustment to grade will be shown.
• Drainage Modifications may be required
• Lane widths and channelization types shall be replaced in kind unless otherwise decided upon
in collaboration with the City.
• Driveways that are disturbed will be restored with like pavement.
• It is assumed there will be approximately eight (8) plan sheets at 1"=20' scale full size (22" X
34"), 1"=40' at reduced scale (11" X 17").
• Drainage & Water Quality Reports will not be required.
• SEPA documentation will be filled out by the consultant and submitted and administered by
the City . No additional environmental permitting will be required by the consultant.
• Shoreline permit will be filled out by the consultant and submitted and administered by the
City.
• DAHP EZ -01 form will be filled out and submitted by the Consultant on behalf of the City.
• Geotechnical exploration and/or investigation will not be required.
• Maximum Extent Feasible Documentation is not included in this scope of work
• Consultant shall not be responsible for printing and supplying City or Contractor with hard
copies of plans and specifications at interim submittals or contract award.
SCOPE OF WORK
TASK 1— Project Management
1.1 The Consultant shall provide continuous project management and administration for the duration of the
Project. (Estimate 6 months).
• Hold project coordination meetings with the City to update progress and review submittals.
Assume (6) meetings.
• The Consultant shall provide monthly status reports and billings.
• The Consultant shall provide independent QA/QC reviews by senior in-house staff of all
deliverables prior to submittal to the City.
TASK 2 — Survey and Base mapping
2.1 Provide ground based topographic surveys to generate basemaps at a 1 "= 20' scale and digital
terrain model (DTM) in AutoCAD format of the project limits described above. Field survey shall pick
up curbs, edges of gutter pan, drainage/sanitary sewer structures to include pipe diameters, grate and
invert elevations, the next connecting drainage/sanitary sewer structure situated beyond the above-
described mapping areas, water appurtenances to include valves, meters and hydrants, fences, utility
surface features, field markings of existing utilities identified previous to the survey by a sub -contracted
locate company, buildings/structure faces, building awnings, traffic and business signs, striping and trees.
One -foot contours will be generated from the DTM. Vertical datum is assumed to be NAVD 88.
TASK 3 — Design
3.1 The Consultant shall prepare 30% Plans and Estimate for the S 119th St Pedestrian crossing.
City of Tukwila KPG Psomas Inc
2023 Overlay Program Supp 111 Page 2 of 3 February 2023
19
3.2 The Consultant shall prepare 90%, and Final Plans . The anticipated plan sheets include:
• Cover (1 sheet)
• Survey Control (1 sheet)
• Site Preparation Plan (1 sheet)
• Proposed Improvement Plan (1 sheet)
• Raised Crosswalk Detail Plan (1 sheet)
• RRFB Details (1 sheet)
• Traffic Control Plans (2 sheets)
TOTAL: (8 sheets)
3.3 The Consultant shall calculate quantities and prepare Engineers Estimate of Probable
Construction Cost for in preparation for the bid documents and bid proposal.
3.4 The Consultant shall prepare the Contract Specification per 2023 WSDOT Standard
Specifications for the 90% Review Submittal and the Bid Documents.
3.5 The consultant shall attend up to one community meetings at the TCC to provide project update
on the S 119th St Pedestrian Crossing
TASK 4 — WSDOT and Permitting Coordination
4.1 The Consultant shall coordinate design approval and construction documents with the funding
agencies for grant funding compliance.
4.2 The Consultant shall assist the City in preparation of the following permits:
• SEPA
• Shoreline Management
• DAHP EZ -01 Form
Deliverables
• 30% Plans
• 30% Cost Estimate
• 90% & Final Plans
• 90% & Final Cost Estimate
• 90% & Final Contract documents including site specific Special Provisions
• WSDOT Coordination
• Permitting
City of Tukwila
2023 Overlay Program Supp 111 Page 3 of 3
20
KPG Psomas Inc
February 2023
KPG
PSOMAS
EXHIBIT B
PRIME CONSULTANT COST COMPUTATIONS
Client: City of Tukwila
Project 2023 Overlay Program
Amendment #1
DATE: 2/3/2023
Task
No.
Task Description
Labor Hour Estimate
Total Hours and Labor Fee
Estimate by Task
Tu
•�
o
a
Senior
Engineer
Project
Engineer 11
Project
Engineer 1
Design
Engineer
Survey
Manager
Survey Crew
1 (W/Equip)
Project
Surveyor
Office Admin
285
215
175
149
133
251
205
164
103
Hours
Fee
Task 1 Project Management
1.1 Project Management
4
20
8
32
$ 5,464.00
Task Total
4
0
20
0
0
0
0
0
8
32
$ 5,464.00
Task 2 Survey and Basemapping
2.1 Field Sruvey and Prepare Basemap
2
4
4
10
$ 1,978.00
Task Total
0
0
0
0
0
2
4
4
0
10
$ 1,978.00
Task 3 Final Design
3.1
Prepare 30% Plans
16
4
16
16
52
$ 8,652.00
3.2
Prepare 90% Plans
8
8
20
16
52
$ 8,228.00
3.3
Preapre 30%, 90%, Final Cost Estimates
12
12
20
12
56
$ 9,256.00
3.4
Prepare 90% & Final Contract Documents
2
12
24
38
$ 7,350.00
3.5
Community Meeting Preparation and Attendance
2
4
6
$ 1,270.00
Task Total
4
48
52
56
44
0
0
0
0
204
$ 34,756.00
Task 4 WSDOT & Permitting Coordination
4.1
WSDOT and TIB Coordination
4
16
8
28
$ 5,132.00
4.2
Permitting
4
8
16
28
$ 4,924.00
Task Total
8
0
24
24
0
0
0
0
0
56
$ 10,056.00
Total Labor Hours and Fee
16
48
96
80
44
2
4
4
8
302
$ 52,254.00
Total Estimated Budget
$ 52,254.00
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City of Tukwila
City Council Transportation & Infrastructure Services Committee
Meeting Minutes
March 6, 2023 5:30 p.m. - Hybrid Meeting; Duwamish Conference Room & MS Teams
Councilmembers Present: Tosh Sharp, Chair; Kate Kruller, Mohamed Abdi
Staff Present: David Cline, Hari Ponnekanti, Griffin Lerner, Seong Kim, Bryan Still, Cyndy
Knighton, Adib Altallal, Brandon Miles, Laurel Humphrey, Brittany
Robinson, Sherry Edquid
Guests: Laura Maman, Miller Hiyashi Architects; John Palewicz, PMQA Consultant;
Justine Kim, Shiels Obletz Johnsen
Chair Sharp called the meeting to order at 5:30 p.m.
I. BUSINESS AGENDA
A. Public Works Shops Phase 2: Test -to -Fit Update
Ms. Maman presented an overview of the Test -to -Fit process and results, which resulted in a
recommendation for design Option A based upon the scoring criteria.
Item(s) for follow-up:
Provide additional detail on estimated project costs.
Committee Recommendation
Discussion only. Forward to March 20, 2023 Regular Meeting.
B. Contract Amendment: Public Works Shops Maintenance & Engineering Building
Staff is seeking Council approval to amend the contract with Shiels Obletz Johnson, Inc. in
the amount of $39,660.00 for continued project management services.
Item(s) requiring follow-up:
Provide additional detail on requested amendment costs.
Committee Recommendation
Discussion only. Forward to March 20, 2023 Regular Meeting.
C. Contract Amendment: 2023 Annual Overlay Program
Staff is seeking Council approval to amend the contract with KPG Psomas, Inc. in the amount
of $52,254.00 to include the design and construction management of the 119th Street
*Pedestrian Crossing.
Item(s) requiring follow-up:
Provide estimated cost to replace S. 119 St. Pedestrian Bridge.
Committee Recommendation
Unanimous approval. Forward to March 20, 2023 Regular Meeting Consent Agenda.
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