HomeMy WebLinkAboutReg 2023-03-20 Item 5G - Grant Amendment #1 - 2021-2023 Municipal Stormwater Capacity-Building (NPDES) with Department of Ecology for $62,000COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared Icy
i\[cp,or'.r review
Council review
03/20/23
JR
ITEM INFORMATION
ITEM No.
5.G.
51
STAFF SPONSOR: BRITTANY ROBINSON
ORIGINAL AGENDA DATE: 03/20/23
AGENDA ITEM TITLE Surface Water - National Pollutant Discharge Elimination System Program (NPDES)
Grant Agreement 23-046, Amendment No. 1
CATEGORY ❑ Discussion
Mtg Date
11
Motion
Date 03/20/23
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
Mtg
SPONSOR ❑Council ❑Mayor HR DCD f Finance Fire TS nP&R nPolice 11PWW ❑Court
SPONSOR'S The Department of Ecology notified Tukwila that we have been awarded a grant
SUMMARY amendment of $62,000 for 2021-2023 Municipal Stormwater Capacity -Building Grant
funding for the NPDES program. All funds must be used for expenses incurred from July 1,
2021- June 30, 2023. The Council is being asked to approve the grant amendment with the
Department of Ecology in the amount of $62,000 for the NPDES Program and consider this
item at the Consent Agenda at the March 20, 2023 Regular Council Meeting.
REVIEWED BY
M Trans&infrastructure
CommunitySvs/Safety Finance Comm. ❑ Planning/Economic Dcv.
Arts Comm. Parks Comm. ❑ Planning Comm.
COMMITTEE CHAIR: TOSH SHARP
❑ LTAC
DATE: 03/20/23
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Public Works Department
Unanimous Approval; Forward to the Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$62,000 $ $0.00
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
03/20/23
MTG. DATE
ATTACHMENTS
03/20/23
Informational Memorandum dated 03/17/23
2023-2028 CIP page 18
Draft DOE grant amendment
51
52
City of Tukwila
Allan Ekberg, Mayor
Public Works Department - Hari Ponnekanti, Director/City Engineer
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Services Committee
FROM: Hari Ponnekanti, Public Works Director/City Engineer
BY: Brittany Robinson, Public Works Grant Analyst
Russell Betteridge, NPDES Coordinator
CC: Mayor Allan Ekberg
DATE: March 17, 2023
SUBJECT: Surface Water - National Pollutant Discharge Elimination System Program (NPDES)
Project No. 99341210
Grant Agreement 23-046, Amendment No. 1
ISSUE
Approve Amendment No. 1 for the 2021-2023 Municipal Stormwater Capacity -Building grant
agreement, in the amount of $62,000, for the National Pollutant Discharge Elimination System
(NPDES) Program.
BACKGROUND).
The National Pollutant Discharge Elimination System (NPDES) program is a requirement of the State
and includes public education and outreach, illicit discharge detection and illumination, staff training,
inspections of public and private systems, and drainage system maps. This program also funds clean-
up of illicit discharge (spill cleanup) costs that may occur in the City's right-of-way.
The 2021 Washington State Legislature provides funding each biennium for Tukwila's municipal
NPDES Program.
ANALYSIS
On February 28, 2023, Council approved a grant award for the 2021-2023 Municipal Stormwater
Capacity -Building grant in the amount of $70,000 for the NPDES program. The Department of
Ecology notified the City of Tukwila that we have been awarded an additional $62,000, which must
be approved by March 31, 2023 or the funding will be forfeited.
All funds must be used for expenses incurred from July 1, 2021- June 30, 2023. This funding can
be used to retroactively reimburse NPDES work that was already completed from July 1, 2021 to
date.
FISCAL IMPACT
Grant Amendment No. 1 is for $62,000, with no City match requirement.
RECOMMENDATION
The Council is being asked to approve Amendment No. 1 for the 2021-2023 Municipal Stormwater
Capacity -Building grant agreement, in the amount of $62,000, for the NPDES Program, and consider
this item same day at the Consent Agenda at the March 20, 2023 Regular Council Meeting.
Attachments: 2023 CIP Pg 78
Ecology Grant Agreement, Amendment No. 1
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54
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2023 to 2028
PROJECT: NPDES Program Project No. 99341210
Provide programmatic implementation requirements of NPDES. The Master Drainage Program specifies
DESCRIPTION: a NPDES reporting and action plan for City compliance. The services/supplies funds will also include any illicit
discharge (spill cleanup) costs that may occur in the City's right-of-way.
State NPDES requirements include an annual report, public education and outreach, illicit discharge detection
JUSTIFICATION: and illumination, approved technical standards, staff training, inspections of public and private systems, and
drainage system maps.
STATUS: All current NPDES requirements have been implemented. LID added to TMC in 2017.
MAINT. IMPACT: Additional cleaning and documentation will require added staff resources.
COMMENT:
National Pollutant Discharge Elimination System (NPDES). Additional NPDES requirements will be ongoing.
Costs shown include emergency supplies, testing equipment, DOE testing, and annual public outreach surveys.
Added Smap requirements requiring changes to GIS Mapping to conform with DOE NPDES standards.
FINANCIAL Through Estimated
(in $000's)
2021 2022 2023
2024 2025 2026 2027 2028 BEYOND TOTAL
EXPENSES
Services/Supplies
50
50
60
60
60
60
65
65
65
535
Const. Mgmt.
0
Construction
0
TOTAL EXPENSES
50
50
60
60
60
60
65
65
65
535
FUND SOURCES
Awarded Grant
50
50
Proposed Grant
50
50
50
150
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
50
0
60
10
60
10
65
15
65
335
TOTAL SOURCES
50
50
60
60
60
60
65
65
65
535
Project Location:
Entire System
2023 - 2028 Capital Improvement Program
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NM DEPARTMENT OF
mho
ECOLOGY
State of Washington
AMENDMENT NO. 1
TO AGREEMENT NO. WQSWCAP-2123-Tukwil-00140
BETWEEN
THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY
AND
CITY OF TUKWILA
PURPOSE: To amend the above -referenced agreement (AGREEMENT) between the state of Washington Department of
Ecology (ECOLOGY) and City of Tukwila (RECIPIENT) for the 2021-2023 Biennial Stormwater Capacity Grants
(PROJECT).
The purpose of this amendment is to increase the grant funding by an additional $25,000. The grant end date will also be
extended from the original end date of 3/31/23 to 6/30/23 to allow more time for the additional funding to be utilized.
IT IS MUTUALLY AGREED that the AGREEMENT is amended as follows:
Total Cost:
Original: 70,000.00 Amended: 132,500.00
Total Eligible Cost:
Original: 70,000.00 Amended: 132,500.00
Expiration Date:
Original: 03/31/2023 Amended: 06/30/2023
CHANGES TO THE BUDGET
Funding Distribution EG220380
Funding Title: 2021-23 capacity grant
Funding Type: Grant
Funding Effective Date: 07/01/2021
Funding Source:
Template Version 10/30/2015
Funding Expiration Date: 06/30/2023
57
State of Washington Department of Ecology
City of Tukwila
2021-2023 Biennial Stormwater Capacity Grants Project
Agreement No. WQSWCAP-2123-Tukwil-00140
Title: Model Toxics Control Operating Account (MTCOA)
Fund: FD
Type: State
Funding Source %: 100%
Description: MTCA
Approved Indirect Costs Rate:
Recipient Match %:
InKind Interlocal Allowed:
InKind Other Allowed:
Approved State Indirect: 30%
0%
No
No
Is this Funding Distribution used to match a federal grant? No
2021-23 capacity grant
Task Total
Project Administration/Management
$ 2,500.00
Permit Implementation
$ 130,000.00
CHANGES TO SCOPE OF WORK
Task Number: 2
Task Title: Permit Implementation
Total: $ 132,500.00
Task Cost: $130,000.00
Page 2 of 5
Task Description:
Conduct work related to implementation of municipal stormwater National Pollutant Discharge Elimination System (NPDES)
permit requirements. If the RECIPIENT is out of compliance with the municipal stormwater National Pollutant Discharge
Elimination System (NPDES) permit, the RECIPIENT will ensure funds are used to attain compliance where applicable. The
following is a list of elements RECIPIENT's project may include.
1) Public education and outreach activities, including stewardship activities.
2) Public involvement and participation activities.
3) Illicit discharge detection and elimination (IDDE) program activities, including:
a) Mapping of municipal separate storm sewer systems (MS4s).
b) Staff training.
c) Activities to identify and remove illicit stormwater discharges.
d) Field screening procedures.
e) Complaint hotline database or tracking system improvements.
4) Activities to support programs to control runoff from new development, redevelopment, and construction sites, including:
Template Version 10/30/2015
58
State of Washington Department of Ecology
City of Tukwila
2021-2023 Biennial Stormwater Capacity Grants Project
Agreement No. WQSWCAP-2123-Tukwil-00140
Page 3 of 5
a) Development of an ordinance and associated technical manual or update of applicable codes.
b) Inspections before, during, and upon completion of construction, or for post -construction long-term maintenance.
c) Training for plan review or inspection staff.
d) Participation in applicable watershed planning effort.
5) Pollution prevention, good housekeeping, and operation and maintenance program activities, such as:
a) Inspecting and/or maintaining the MS4 infrastructure.
b) Developing and/or implementing policies, procedures, or stormwater pollution prevention plans at municipal properties or
facilities.
6) Annual reporting activities.
7) Establishing and refining stormwater utilities, including stable rate structures.
8) Water quality monitoring to implement permit requirements for a Water Cleanup Plan (TMDL). Note that any monitoring
funded by this program requires submittal of a Quality Assurance Project Plan (QAPP) that the DEPARMENT approves prior
to awarding funding for monitoring.
Monitoring, including:
a) Development of applicable QAPPs.
b) Monitoring activities, in accordance with a DEPARTMENT- approved QAPP, to meet Phase I/II permit requirements.
9) Structural stormwater controls program activities (Phase I permit requirement)
10) Source control for existing development (Phase I permit requirement), including:
a) Inventory and inspection program.
b) Technical assistance and enforcement.
c) Staff training.
11) Equipment purchases that result directly in improved permit compliance. Equipment purchases must be specific to
implementing a permit requirement (such as a vactor truck) rather than general use (such as a pick-up truck). Equipment
purchases over $5,000 must be pre -approved by Ecology.
Documentation of all tasks completed is required. Documentation may include: field reports, dates and number of inspections
conducted, dates of trainings held and participant lists, number of illicit discharges investigated and removed, summaries of
planning, stormwater utility or procedural updates, annual reports, copies of approved QAPPs, summaries of structural or
source control activities, summaries of how equipment purchases have increased or improved permit compliance. Capital
construction projects, incentives or give -a -ways, grant application preparation, TAPE review for proprietary treatment systems,
or tasks that do not support Municipal Stormwater Permit implementation are not eligible expenses.
Task Goal Statement:
This task will improve water quality in the State of Washington by reducing the pollutants delivered by stormwater to lakes,
streams, and the Puget Sound by implementing measures required by Phase I and II NPDES permits.
Task Expected Outcome:
RECIPIENTS will implement measures required by Phase I and II NPDES permits.
Template Version 10/30/2015
59
State of Washington Department of Ecology
City of Tukwila
2021-2023 Biennial Stormwater Capacity Grants Project
Agreement No. WQSWCAP-2123-Tukwil-00140
Deliverables
Page 4 of 5
Number
Description
Due Date
2.1
Documentation of tasks completed
Template Version 10/30/2015
60
State of Washington Department of Ecology
City of Tukwila
2021-2023 Biennial Stormwater Capacity Grants Project
Agreement No. WQSWCAP-2123-Tukwil-00140
Funding Distribution Summary
Recipient / Ecology Share
Page 5 of 5
Funding Distribution Name
Recipient Match %
Recipient Share
Ecology Share
Total
2021-23 capacity grant
0 %
$ 0.00
S 132,500.00
$ 132,500.00
Total
$ 0.00
$ 132,500.00
$ 132,500.00
Template Version 10/30/2015
61