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Home My WebLink AboutCSS 2023-03-27 COMPLETE AGENDA PACKETCity of Tukwila Community Services and Safety Committee O Mohamed Abdi, Chair O Thomas McLeod O Tosh Sharp AGENDA Distribution: M. Abdi T. McLeod T. Sharp C. Delostrinos Johnson Mayor Ekberg D. Cline R. Bianchi C. O'Flaherty A. Youn L. Humphrey MONDAY, MARCH 27, 2023 — 5:30 PM THIS MEETING WILL BE CONDUCTED BOTH ON-SITE AT TUKWILA CITY HALL AND ALSO VIRTUALLY. ON-SITE PRESENCE WILL BE IN THE HAZELNUT CONFERENCE ROOM (6200 SOUTHCENTER BOULEVARD) THE PHONE NUMBER FOR THE PUBLIC TO LISTEN TO THIS MEETING IS: 1-253-292-9750, Access Code 944274640# Click here to: Join Microsoft Teams Meeting For Technical Support during the meeting call: 1-206-433-7155. Next Scheduled Meeting: April 10, 2023 SThe City of Tukwila strives to accommodate individuals with disabilities. Please contact the City Clerk's Office at 206-433-1800 (TukwilaCityClerk@TukwilaWA.gov) for assistance. Item Recommended Action Page 1. BUSINESS AGENDA a. 2023 1St Quarter Parks and Recreation Department a. Discussion only. Pg.1 Update. Pete Mayer, Parks & Recreation Director 2. MISCELLANEOUS Next Scheduled Meeting: April 10, 2023 SThe City of Tukwila strives to accommodate individuals with disabilities. Please contact the City Clerk's Office at 206-433-1800 (TukwilaCityClerk@TukwilaWA.gov) for assistance. City of Tukwila Allan Ekberg, Mayor Parks & Recreation Department - Pete Mayer, Director INFORMATIONAL MEMORANDUM TO: Community Services & Safety Committee FROM: Pete Mayer, Parks & Recreation Director CC: Allan Ekberg, City of Tukwila Mayor BY: David Rosen, Parks & Recreation Fiscal Analyst DATE: March 10, 2023 SUBJECT: Parks & Recreation Department Q1 Update BACKGROUND The Tukwila Parks & Recreation Department intends to update the Community Services and Safety Committee on its current operations, work planning, upcoming events and programming, as well as highlights of work done in Quarter 1 of Fiscal Year 2023. DISCUSSION Staff will provide some background on departmental goals, planning documents and 2022 accomplishments to help frame the update. First quarter highlights will be shared from across Parks & Recreation's operations. We continue to be extremely proud of our staff's continuous and dedicated efforts in serving our community. Work continues throughout the organization to optimize work processes, expand efficient use of technology for internal and external stakeholder benefit, and explore potential new partnerships with organizations throughout the area to provide the Tukwila community with Good, Healthy, Fun throughout the Tukwila parks and trails system. Staff welcomes questions and discussion. FINANCIAL ANALYSIS N/A RECOMMENDATION Briefing only. ATTACHMENTS Slide Deck Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 1 2 ''' TUKWILA PARKS & RECREATION GOOD HEALTHY FUN GJ Elmo ca -aEL 5 M N Parks and Recreation W 7 A quarterly update on Tukwila Parks and Recreation Prepared for the Community Services and Safety Committee March 27, 2023 iml 1. Safe, Convenient, and Connected System • Close to home and work with bike, ped, and river connections and linkages • Proper transit, transportation, and trail design • Necessary capacity is maintained 2. A Network of Green Spaces • Multi functional system that is well coordinated and integrated for an aware community to use 3. A Sense of Community • Designed for arts, events, and continuous expansion for community needs 4. Opportunities for All • Accessible for all with indoor and outdoor opportunities • Inclusive planning/design with community members and organizations as partners 5. Safe, Inviting, and Affordable • Properly maintained assets providing safe to access for all 6. Healthy People and Places • Provides fitness and health benefits to all TUKWILA ARKS & RECREATION Parks & Recreation Goals GOOD HEALTHY FUN TUKWILA 4111:-W PARKS & RECREATION rami GOOD HEALTHY FUN City Strategic Plan City Comprehensive Plan • Parks and Recreation Element • Natural Resources Element • Capital Facilities Element Key Planning Documents Parks, Recreation and Open Space Plan (PROS) Plan • Strategic Arts Plan • Older Adults Recreation Program Plan • Park Master Plans • Green Tukwila Stewardship Plan 2023-24 Budget • Capital Improvement Program 01 Cityof Tukwila, Washington 2023-2028 FINANCIAL PLANNING MODEL AND CAPITAL IMPROVEMENTPROGRAM } 11111 CRy of Tukwila, Washington 2021-2022 BIENNIAL BUDGET CHAPTER FOURTEEN CAPITAL FACILITIES TUICWILA �st�u�tyN. 0) TUKWILA PARKS & RECREATION GOOD HEALTHY FUN Parks, Trails and Facilities: • 260+/- Acres of parks and open space • 55,000 sq. ft Community Center- serves as City emergency shelter • 18 -hole PGA Certified Golf Course (68.3 acres), Pro Shop, Clubhouse & Restaurant • 13 Miles of Maintained Trails • 4 Multipurpose fields, 13 Soccer fields, 1 T -Ball field, 10 playgrounds, 5 Basketball Courts, 8 Picnic Shelters, 2 Off -Leash Dog Parks, and more! • Undeveloped parcels - 30.6+ acres About Tukwila Parks Operational Hours: • Parks: Open dawn to dusk every day • TCC: M -Th = 6:30AM-8:30PM, F = 6:30AM-5:30PM, Sat = 7:30AM-12:30PM, Sun = Closed • FGL: Seasonally dependent TUKWILA PARKS & RECREATION GOOD HEALTHY FUN 6,841 Native trees planted 2,329 I, tive plants planted 2,354 Stewardship volunteer hours 53,856 Pounds of Golf Plaved P&R 2022 Stats & Facts 14,207 Meas serve..: to seniors and youth through nutrition programs 0 7,833 Youth served by sports leagues and programs 22,215 Adults served by fitness programming $586,070 Grant dollars successfully gained in sup port of early learning enrichment, summer camps, older adult programming stewardship, arts and events, fitness and nutrition 30,736 N u mber of people served through rentals, including athletic fields, picnic shelters, banquet space, meeting and classroom space, gymnasium, and p -patch CO TUKWILA PARKS & RECREATION GOOD HEALTHY FUN Budget & Staff (FY23): Total Budget = $8.35M Regular FTEs = 33.5 Parks & Recreation L Parks Foundation *Proposed 'Administration Recreati n & Golf Pro Shop Finance & Business Support Communications & Marketing Grants & Partnerships Planning & Management 1 Parks and Golf Maintenance Tukwila Community Center Ops Recreation & Events Foster Golf Pro Shop Park, Ballfield and Facility Rentals Parks Maintenance Golf Maintenance Facilities Stewardship & Volunteers Parks Commission Library Advisory Board L Arts Council Programmatic Organizational Chart ''' TUKWILA PARKS & RECREATION GOOD HEALTHY FUN (0 Qi Highlights- Recreation • New and Expanded Program Development • You Got Next 3v3 • Pickleball Tournament • Drum fitness class for seniors • Teen Late Night • Summer Program Planning • Expanded programs and special events • Park Activation and Mobile Recreation • Preschool Program • Special events • Puget Sound Regional Fire Authority (PSRFA) • Holiday and cultural events • New enrichment programs- filling to capacity CD TUKWILA PARKS & RECREATION Cti Highlights- Park Operations GOOD HEALTHY FUN • New Park Furnishings • Park Signs and City Gateway clean-up • Storm and Inclement Weather Response • Encampment Clean -Up • Ballfield and Turf Preparation • Trail Improvements • Landscape Maintenance TUKWILA TA, PAS &�C�`TION Q1 Highlights- Foster Golf Links GOOD HEALTHY FUN • Annual Audit of Inventory and Capital Assets completed • Refined and updated 2023 fees and charges • Green Fees • Cart Rentals • Facility Improvement Fee • Indexing cart replacement fees against inflation • Billy Baroos Concessionaire Agreement negotiations prep • 2023 Tournament Planning Underway • Request for Qualifications for Golf Business Planning issued • Innovative Equipment Fabrication N TUKWILA PARKS & RECREATION imi GOOD HEALTHY FUN • Program Development • Urban Wildlife Program- Wildlife Wednesdays • Duwamish Alive Program Planning Qi Highlights- Stewardship • Work and Planting Parties Restoring Parks and Open Spaces • Adopt a Spot with Aviation High School • P -patch with Congolese Integration Network (CIN) • Grant Development & Partnerships • King Conservation District -Dirt Corps -Green Start Training Program • March- Earth Month Activities • Opportunities can be found at www.Tukwilawa.gov/earthmonth i TUKWILA_ PARKS & RECREATION 0 H GOOD HEALTHY FUN • Partnership Development • Westfield Southcenter Mall • Seattle Southside Chamber • Seattle Parks Foundation • Global to Local/Health Point • Grants and Sponsorships • Tukwila Youth Scholarships Program • TCC Pavilion • Tukwila Pond Boardwalk ighlights- Administration • Organizational Development/Leadership Support • Team development & communications • 2023-24 Department Work Planning • Advisory Board Support • Parks- 2023 Work Plan adopted • Arts- Arts Strategic Planning • TLAB- outreach to SHAG underway • Service Learning & Outdoor Education • Mobile Recreation & Park Activation • Inclusive Park Design Guide/Playbook • Parks -Public Works-DCD Coordination TUKWILA PARKS & RECREATION GOOD HEALTHY FUN Litter/garbage • Parks Maintenance crews clean up several tons of garbage from our parks annually 2. Mental Health, Drug Addiction & Homelessness • Addressing mental health & drug addiction. Encampments and individuals camping overnight in parks and on trails. 3. Vandalism/graffiti • Significant budget resources and time are devoted to the cleaning of tags and graffiti from Parks property 4. Parking & Noise • Rentals in parks and at picnic shelters create noise complaints in the adjacent neighborhoods • Overnight parking in parks creates security risks 5. Drugs/Alcohol Use Top 5 Issues in Parks • Drug paraphernalia and litter creates an unsafe environment and discourages park use Title 12: Park Code https://b it.ly/Pa rksCode QR Code is PDF download TUKWILA tt-40 PARKS & RECREATION GOOD HEALTHY FUN General FundOverview General Fund FY23 Proposed Spending by Type Supplies 0.22M (4%) Services 0.84M (16%) Total FY23 Spending: $5,109,490 Salaries & Wages J 2.9M (57%) Benefits 1.12M (22%) Capital 0.03M (1%) General Fund FY23 Estimated Revenues by Source Donations/Contributions 5.5K (1%) Fees/Charges 171.2K (21%) i Total FY23 IllhrRevenue: $797,368 7K (25%)Rentals 195.5 ARPA 425.1K (53%) TUKWILA PARKS &RECREATI°N Capital Fund Overview GOOD HEALTHY FUN Fund 301 FY23 Proposed Spending by Project Type Acquisition Arts & Beautification 10K (1%) 64K (7%) Trails 100K (11%) Planning 150K (16%) Total FY23 Spending: $931,250 Gen. Park Improvements 588K (63%) Fund 301 FY23 Estimated Revenues by Source 1% Arts Transfer -In 64K (11%) Park Impact Fees _ 100K (17%) KC Parks Levy 165K (28%) Total FY23 Revenue: $599,250 Interest Rev 120K(20%) REET1 150K (25%) 1"." TUKWILA PARKS & RECREATION GOOD HEALTHY FUN Golf Fund Overview Fund 411 FY23 Proposed Spending by Type Benefits 372.04K (16%) Capital 330K (14%) Supplies 224.75K (10%) Services 235.13K (10%) Total FY23 Spending: $2,312,871 ICA 219.31K (9%) Salaries & Wages 931.64K (40%) Fund 411 FY23 Estimated Revenues by Source Resale Other 17K (1%) 145K (6%) Cart Fees/Rentals 320K (14%) Total FY23 Revenue: $2,294,500 Concessionaire 100K (4%) — Green Fees 1413K (62%) GF Transfer 300K(13%) 03 TUKWILA plial PARKS & RECREATION GOOD HEALTHY FUN Fund EXP Budget to Actual EXP Budget to Actuals by Fund (Through February) •Sum of YTD Budget •Sum of YTD Actuals 0.8 M • Parks and Rec operations are highly seasonal, with most of our spending being done in the summer months • Capital projects are also seasonal in nature as certain work can only be completed when weather cooperates 0.6M 0.4M 0.2 M 0.0M 0.77M 0.69M General Fund 0.16M 0.02M Fund 301 0.30M 0.25M Fund 411 TUKWILA PAGORKS RECREATIONEALTHY Fund REV Budget to Actual • General fund revenues underreported due to ARPA and seasonality of programming • Capital fund revenues also underreported due to timing of inflows • Majority of golf revenues will be earned between April and September as weather improves REV Budget to Actuals by Fund (Through February) •Surn of YTD Budget •Sum of YTD Actuals 140K .,,... 120K 100K 80K 60K 40K 20K OK 133K 83K General Fund 81K 42K 152K 122K Fund 301 Fund 411 "'"' TUKWILA PARKS & RECREATION GOOD HEALTHY FUN 2023-24 Work Plan Department Work Plan - Key Highlights- 2023 • Park Improvements • Investment of an estimated $931.25K in capital spending throughout our parks and trails • Expanded Programs and Special Events • Deployment of a refreshed summer parks activation program and event series • Business Development and Support • Foster Golf Links (FGL) Business Plan • Key Performance Indicators (KPI's) 1. • Seattle Parks Foundation partnership • Updated sponsorship and scholarship program • Refreshed recruitment, onboarding, training, recognition, and retention strategies • Diversity, Equity and Inclusion Team • Charter, North Star document and 2023-24 Work Plan • Mobile Language Translation pilot project ''' TUKWILA Next Update PARKS & RECREATION GOOD HEALTHY FUN June/July 2023 • Updated Financials and KPI's (Q1 -Q2) • Next Steps with Park Master Planning • Briefing on Summer Programs and Special Events • Foster Golf Links Business Plan- Scope & Approach • Seattle Parks Foundation- Overview of Partnership Agreement ''' TUKWILA PARKS & RECREATION GOOD HEALTHY FUN Questions?