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Home My WebLink AboutReg 2023-04-03 Item 5A - Resolution - Grant Applications for Nelsen Side Channel Project with Salmon Recovery Funding BoardCOUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 03/27/23 JR Motion Date 04/03/23 04/03/23 JR ❑ Bid Award Mt Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg Date Mtg SPONSOR ❑Council Mayor HR DCD ❑Finance Fire TS P&R Police 11 PW ❑Court SPONSOR'S RCO requires that project applicants submit a legislative authorizing resolution when SUMMARY applying for grant funds. This grant will allow us to restore an acre of riparian forest, provide additional flood storage and provide public access to the river. Council is being asked to approve the Resolution authorizing the submission of a grant application to the RCO. REVIEWED BY Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: TOSH SHARP ITEM INFORMATION ITEM NO. 5.A. 7 STAFF SPONSOR: BRITTANY ROBINSON ORIGINAL AGENDA DATE: 03/27/23 AGENDA ITEM TITLE Surface Water — Nelsen Side Channel Project Resolution for RCO Grant Application CATEGORY 11 Discussion 03/27/23 Motion Date 04/03/23 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mt Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg Date Mtg SPONSOR ❑Council Mayor HR DCD ❑Finance Fire TS P&R Police 11 PW ❑Court SPONSOR'S RCO requires that project applicants submit a legislative authorizing resolution when SUMMARY applying for grant funds. This grant will allow us to restore an acre of riparian forest, provide additional flood storage and provide public access to the river. Council is being asked to approve the Resolution authorizing the submission of a grant application to the RCO. REVIEWED BY Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: TOSH SHARP ❑ LTAC DATE: 03/20/23 RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to C.O.W & Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $60,000 $150,000 $0.00 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 03/27/23 Forward to next Regular Meeting for discussion and consideration 04/03/23 MTG. DATE ATTACHMENTS 04/03/23 Informational Memorandum dated 03/17/23 2023-2028 CIP page 83 Draft Resolution Minutes from Transportation and Infrastructure Committee meeting of 03/20/23 7 8 City of Tukwila Allan Ekberg, Mayor Public Works Departmerrt - Harr Ponnekanti, Director/City Engineer INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/ City Engineer BY: Brittany Robinson, Grant Analyst Mike Perfetti, Senior Surface Water Manager CC: Mayor Allan Ekberg DATE: March 17, 2022 SUBJECT: Surface Water — Nelsen Side Channel Project Project No. 91641203 Resolution for RCO Grant Application ISSUE Approve a Resolution to the State of Washington Recreation and Conservation Office (RCO) for a grant application for the Nelsen Side Channel Project. BACKGROUND The Nelsen side channel is a remnant section of the Green River as it existed prior to the construction of 1-405 in the 1960s. The remnant channel is separated from the mainstem of the river by a constructed levee but offers potential as off -channel rearing habitat for threatened Puget Sound Chinook salmon and other aquatic species. This project will set the levee back to create a ±4.81 -acre side channel, restore an acre of riparian forest, provide additional flood storage and provide public access to the river. Currently, there is a concept design in place for this project and property transfer arrangements are underway between the City, WDNR and WSDOT. DISCUSSION RCO requires that project applicants submit a legislative authorizing resolution when applying for grant funds. RCO has specific language required in the resolution, which has been incorporated into the City resolution template. Staff plans to apply for acquisition funding to purchase the Nelsen Family Trust property and expand the project footprint. The RCO's Salmon Recovery Funding Board (SRFB) application is due on June 28, 2023. The resolution will be incorporated into the SRFB application. FISCAL IMPACT This resolution will authorize the application for this and for future SRFB grant rounds, as well. Staff is working with WRIA 9 to identify other funding sources for this project. The required 15% match will be covered by Surface Water utility funds. Fund Source Amount 2023 Project Budget SRFB Grant 340,000 $150,000 15% City Match 60,000 Total $400,000 RECOMMENDATION Council is being asked to approve the Resolution authorizing the submission of a grant application to the RCO and consider this item at the March 27, 2023 Committee of the Whole Meeting, and the subsequent Consent Agenda at the April 3, 2023 Regular Council Meeting. ATTACHMENTS: 2023 CIP, Page 83 Draft Resolution 9 10 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Nelsen Salmon Habitat Side Channel Project No. 91641203 DESCRIPTION: Create an off -channel salmon rearing habitat side channel by connecting a segment of historic river channel with the Green River. JUSTIFICATION: WRIA 9 has identified this project a proposed action in the Salmon Habitat Plan. The project area is primarily within State lands, but the intent is to transfer to City. The project may take place STATUS: under an aquatic lease (DNR), depending on timing. Grant application for design funding submitted to Floodplains in 2020 with a low probability of success. MAINT. IMPACT: Expected to increase maintenance COMMENT: Property acquisition to the north could create the opportunity for a side channel and additional flood storage, or potentially combine this with Gilliam Creek Fish Barrier project depending on funding source feedback. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES 5,2:-, \ f Project Location , rim so rJ 'NIIn ANN , Design 50 300 300 Mill X11 650 Land (R/W) 5 300 305 Monitoring L'j'44.Db, rn .t , fn N 6 m �, �� 0 Const. Mgmt. UV AM St N 1 385 n 47 St �+ 76x7 385 Construction Ip a i. 1,440 ji S156 \�` 1,440 TOTAL EXPENSES 0 55 600 300 1,825 0 0 0 0 2,780 FUND SOURCES Awarded Grant 50 150 150 350 Proposed Grant 300 100 1,232 1,632 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 0 5 150 50 593 0 0 0 0 798 TOTAL SOURCES 0 55 600 300 1,825 0 0 0 0 2,780 2023 - 2028 Capital Improvement Program 11 5,2:-, \ f Project Location , rim so rJ 'NIIn ANN , 111 Mill X11 i o s ►l& ' L'j'44.Db, rn .t , fn N 6 m �, �� UV AM St N 1 n n 47 St �+ 76x7 Y� Ip a i. ji S156 \�` ' kol `rhOe�f ±=j V tS`L akc'Nit _ ■ 441 141i 5 tinfmui lii 2023 - 2028 Capital Improvement Program 11 12 DRAFT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AUTHORIZING SUBMISSION OF AN APPLICATION(S) FOR GRANT FUNDING ASSISTANCE FOR THE NELSEN SIDE CHANNEL PROJECT (#91641203) TO THE SALMON RECOVERY FUNDING BOARD AS PROVIDED IN RCW chapter 77.85, RCW 77.95.180, WAC Title 420 AND OTHER APPLICABLE AUTHORITIES. Organization Name (sponsor) City of Tukwila, Washington Resolution No. Project Number(s), Name(s), and RCO Project Number(s): Project #91641203...Nelsen Side Channel Project RCO # 23-1115 WHEREAS, this resolution/authorization authorizes the person identified below (in Section 2) to act as the authorized representative/agent on behalf of our organization and to legally bind our organization with respect to the above Project(s) for which we seek grant funding assistance managed through the Recreation and Conservation Office ("the Office"); and WHEREAS, under provisions of WAC chapter 420-12, state grant assistance is requested to aid in financing the cost of the Nelsen Side Channel Project; and WHEREAS, the City Council of the City of Tukwila considers it in the best public interest to complete the Nelsen Side Channel capital improvement project; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Our organization has applied for or intends to apply for funding assistance managed by the Office for the above "Project(s)." CC:\Resolutions\Legislative Development\Grant funding appl-Nelsen Side Channel Project 3-8-23 BR:AY Review and analysis by Andy Youn Page 1 of 4 13 Section 2. Our organization authorizes the following persons or persons holding specified titles/positions (and subsequent holders of those titles/positions) to execute the following documents binding our organization on the above projects: Grant Document Name of Signatory or Title of Person Authorized to Sign Grant application (submission thereof) Allan Ekberg, Mayor Project contact (day-to-day administering of the grant and communicating with the RCO) Mike Perfetti, Senior Surface Water program Manager RCO Grant Agreement (Agreement) Allan Ekberg, Mayor Agreement amendments Allan Ekberg, Mayor Authorizing property and real estate documents (Notice of Grant, Deed of Right of Assignment of Rights if applicable). These are items that are typically recorded on the property with the county. Hari Ponnekanti, Public Works Director The above persons are considered an "authorized representative(s)/agent(s)" for purposes of the documents indicated. Our organization shall comply with a request from the RCO to provide documentation of persons who may be authorized to execute documents related to the grant. Section 3. Our organization has reviewed the sample RCO Grant Agreement on the Recreation and Conservation Office's WEBSITE at: https://rco.wa.gov/wp- content/uploads/2019/06/SampleProjAgreement.pdf. We understand and acknowledge that if offered an agreement to sign in the future, it will contain an indemnification and legal venue stipulation and other terms and conditions substantially in the form contained in the sample Agreement and that such terms and conditions of any signed Agreement shall be legally binding on the sponsor if our representative/agent enters into an Agreement on our behalf. The Office reserves the right to revise the Agreement prior to execution. Section 4. Our organization acknowledges and warrants, after conferring with its legal counsel, that its authorized representative(s)/agent(s) have full legal authority to act and sign on behalf of the organization for their assigned role/document. Section 5. Grant assistance is contingent on a signed project agreement. Entering into any project agreement with the Office is purely voluntary on our part. CC:\Resolutions\Legislative Development\Grant funding appl-Nelsen Side Channel Project 3-8-23 BR:AY Review and analysis by Andy Youn 14 Page 2 of 4 Section 6. Our organization understands that grant policies and requirements vary depending on the grant program applied to, the grant program and source of funding in the project agreement, the characteristics of the project, and the characteristics of our organization. Section 7. Our organization further understands that prior to our authorized representative(s)/agent(s) executing any of the documents listed above, the RCO may make revisions to its sample Agreement and that such revisions could include the indemnification and the legal venue stipulation. Our organization accepts the legal obligation that we shall, prior to execution of the Agreement(s), confer with our authorized representative(s)/agent(s) as to any revisions to the project Agreement from that of the sample Agreement. We also acknowledge and accept that if our authorized representative(s)/agent(s) executes the Agreement(s) with any such revisions, all terms and conditions of the executed Agreement shall be conclusively deemed to be executed with our authorization. Section 8. Any grant assistance received will be used for only direct eligible and allowable costs that are reasonable and necessary to implement the project(s) referenced above. Section 9. If match is required for the grant, we understand our organization must certify the availability of match at least one month before funding approval. In addition, our organization understands it is responsible for supporting all non-cash matching share commitments to this project should they not materialize. Section 10. Our organization acknowledges that if it receives grant funds managed by the Office, the Office will pay us on only a reimbursement basis. We understand reimbursement basis means that we will only request payment from the Office after we incur grant eligible and allowable costs and pay them. The Office may also determine an amount of retainage and hold that amount until all project deliverables, grant reports, or other responsibilities are complete. Section 11. Our organization acknowledges that any property acquired with grant assistance must be dedicated for the purposes of the grant in perpetuity unless otherwise agreed to in writing by our organization and the Office. We agree to dedicate the property in a signed "Deed of Right" for fee acquisitions, or an "Assignment of Rights" for other than fee acquisitions (which documents will be based upon the Office's standard versions of those documents), to be recorded on the title of the property with the county auditor. Our organization acknowledges that any property acquired in fee title must be immediately made available to the public unless otherwise provided for in policy, the Agreement, or authorized in writing by the Office Director. Section 12. Our organization acknowledges that any property owned by our organization that is developed, renovated, enhanced, or restored with grant assistance must be dedicated for the purpose of the grant in perpetuity unless otherwise allowed by grant program policy or Office, in writing, and per the Agreement or an amendment thereto. CC:\Resolutions\Legislative Development\Grant funding appl-Nelsen Side Channel Project 3-8-23 BR:AY Review and analysis by Andy Youn Page 3 of 4 15 Section 13. Our organization acknowledges that any property not owned by our organization that is developed, renovated, enhanced, or restored with grant assistance must be dedicated for the purpose of the grant as required by grant program policies unless otherwise provided for per the Agreement or an amendment thereto. Section 14. Our organization certifies the following: the Project does not conflict with the Puget Sound Action Agenda developed by the Puget Sound Partnership under RCW 90.71.310. Section 15. This resolution/authorization is deemed to be part of the formal grant application to the Office. Section 16. Our organization warrants and certifies that this resolution/ authorization was properly and lawfully adopted following the requirements of our organization and applicable laws and policies and that our organization has full legal authority to commit our organization to the warranties, certifications, promises and obligations set forth herein. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at the Regular Meeting thereof this day of , 2023. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC Cynthia Delostrinos Johnson City Clerk Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Office of the City Attorney CC:\Resolutions\Legislative Development\Grant funding appl-Nelsen Side Channel Project 3-8-23 BR:AY Review and analysis by Andy Youn 16 Page 4 of 4 City of Tukwila City Council Transportation & Infrastructure Services Committee Meeting Minutes March 20, 2023 5:30 p.m. - Hybrid Meeting; Duwamish Conference Room & MS Teams Councilmembers Present: Tosh Sharp, Chair; Kate Kruller Staff Present: David Cline, Hari Ponnekanti, Griffin Lerner, Chris Andree, Josh Hartley, Seong Kim, Bryan Still, Cody Lee Gray, Cyndy Knighton, Adib Altallal, Mike Perfetti, Joshua Hopkins Chair Sharp called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. Annual State of the City's Bridges Staff presented the report. Committee Recommendation Discussion only. B. Ordinance: Compost Procurement Staff is seeking Council approval of an ordinance adopting a policy for the procurement of compost as required by Washington State House Bill 1799. r Committee Recommendation 2 Majority approval. Forward to March 27, 2023 Committee of the Whole. C. Interlocal Agreement: Fleet Maintenance Staff is seeking Council approval of an Interlocal Agreement with the City of SeaTac for Tukwila's provision of routine repair and maintenance of SeaTac's fleet. Committee Recommendation Majority approval. Forward to March 27, 2023 Committee of the Whole. D. Grant Agreement Amendment: National Pollutant Discharge Elimination System Staff is seeking Council approval to accept an additional $62,000 from the Municipal Stormwater Capacity -Building grant program for the NPDES program. Committee Recommendation Majority approval. Forward to March 20, 2023 Regular Consent Agenda. E. Grant Application: Nelsen Side Channel Project *Staff is seeking Council approval of a resolution authorizing an application to the Salmon Recovery Funding Board for the Nelsen Side Channel Project. 17 18 Transportation & Infrastructure Services Committee Minutes March 20, 2023 Committee Recommendation Majority Approval. Forward to March 27, 2023 Committee of the Whole. Miscellaneous The 2023 Committee workplan was included in the packet for reference. The meeting adjourned at 6:51 p.m. Committee Chair Approval Minutes by LH