HomeMy WebLinkAboutTIS 2023-04-03 Item 1B - Final Acceptance - 2022 Annual Small Drainage Program with Titan EarthworkCity of Tukwila
Milan Ekberg, Mayor
Pub& Works Department - Hari Ponnekonti, Director/My Engineer
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Services Committee
FROM: Hari Ponnekanti, Public Works Director/ City Engineer
BY: Joshua Hopkins, Surface Water Project Manager
CC: Mayor Ekberg
DATE: March 31, 2023
SUBJECT: Surface Water Fund - 2022 Annual Small Drainage Program
Project No. 80041201, Contract No. 22-070
Project Completion and Acceptance
ISSUE
Accept construction contract as complete and authorize release of retainage.
BACKGROUND
The Small Drainage Program constructs drainage projects throughout the City that are too large for
City staff to complete but are smaller than a typical Capital Improvement Project.
DISCUSSION
The Notice to Proceed for Contract Number 22-070 with Titan Earthwork, LLC was issued on June 28,
2022, and construction was physically completed on October 13, 2022.
The 2022 Annual Small Drainage Program provided drainage improvements at these three locations:
• 37th Ave S (S 12691St — S 128th St)
• 48th Ave S (S 124th St — S 122nd St)
• 49th Ave S (S 124th St — S 122nd St)
FINANCIAL IMPACT
The original contract amount was $547,980.00, and the 2022 Small Drainage work came in under
budget at $452,790.06. A retainage of $22,639.50 is being held for this project. All project costs are
covered by the surface water utility fund.
Expenses 2022 Budget
Construction Contract Amount $547,980.00 $700,000
Overruns/ (Underruns) (95,189.94)
Total Contract Amount $452,790.06
RECOMMENDATION
Council is being asked to formally accept the 2022 Annual Small Drainage Program with Titan
Earthwork, LLC. as complete and authorize the release of the $22,639.50 retainage, subject to
standard claim and lien release procedures, and to consider this item on the Consent Agenda at the
April 17, 2023 Regular Council Meeting.
Attachments: Project Photos
2021 CIP, page 78
Notice of Completion, Contract #22-070
15
Photos — 2022 Small Drainage Program
16
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2021 to 2026
PROJECT: Annual Small Drainage Program Project No. 9x241201
81241207
DESCRIPTION: Select, design, and construct small drainage projects throughout the City.
JUSTIFICATION: Provide drainage corrections for existing/ongoing drainage problems throughout the City, including culvert
replacements, drain extensions, and pavement upgrades.
STATUS: Projects for this annual program are taken from Small Drainage Project List.
MAINT. IMPACT: Reduces maintenance.
COMMENT: Ongoing project, only one year shown in first column. Construction expenses may occur over two calendar
years.
FINANCIAL Through Estimated
(in $000's)
2019 2020 2021
2022 2023 2024 2025 2026 BEYOND TOTAL
EXPENSES
Design
74
92
100
100
100
100
110
110
80
866
Const. Mgmt.
40
68
100
100
100
100
110
110
80
808
Construction
108
515
700
700
700
700
750
750
513
5,436
TOTAL EXPENSES
222
675
900
900
900
900
970
970
673
7,110
FUND SOURCES
Awarded Grant
0
Proposed Grant
65
65
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
157
675
900
900
900
900
970
970
673
7,045
TOTAL SOURCES
222
675
900
900
900
900
970
970
673
7,110
Project Location:
Entire System
2021 - 2026 Capital Improvement Program
78
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NOTICE OF COMPLETION OF
PUBLIC WORKS CONTRACT
Department Use Only
Assigned to:
Date Assigned:
Date 03/08/2023
Form Version Original
Revision Reason
Awarding Agency Information
Prime Contractor Information
Name TUKWILA, CITY OF
UBI 604225872
Name TITAN EARTHWORK LLC
UBI 602605763
Address 6300 S CENTER BLVD #101 TUKWILA,WA-98188
Address 1585 VALENTINE AVE SE PACIFIC,WA-98047
Email Address joshua.hopkins@tukwilawa.gov
Email Address accounting@titanearth.com
Contact Name Joshua Hopkins
Phone 206-890-6380
x
Contact Name TITAN
EARTHWORK LLC
Phone 206-325-3004
Project Information
Project Name 2022 Small Drainage Pragram
Contract # 80041201
Affidavit ID 1185139
Jobsite Address 3 locations throughout the City of Tukwila
Date Awarded
06/13/2022
Date Work Commenced
07/29/2022
Date Work Completed
09/29/2022
Date Work Accepted
10/13/2022
Federally Funded Transportation Project If yes, attach Contract Bond Statement. ❑
$ 0.00
Bond Waived?
Retainage Waived?
Subcontractors Used? If yes, complete
Addendum A. 0
Detailed Description of Work Completed Drainage improvements at up to (3) locations, all within the City of Tukwila. Specific
tasks may include storm conveyance installation, removing and replacing HMA, relocating and adjusting hydrant assemblies and
water meter services, restoration, revegetation, and providing temp erosion/water pollution control.
DOR Tax Information
"Right -click on the total field and select Update Field to auto -calculate.
Contract Amount
$547,980.00
Liquidated Damages
$ 0.00
Additions (+)
$ 0.00
Amount Disbursed
$430,150.56
Reductions (-)
$95,189.94
Amount Retained
$22,639.50
Sub -Total*
$452,790.06
Other
$ 0.00
Sales Tax Amount
$ 0.00
Sales Tax Rate if multiple rates, attach a list.
0.00%
TOTAL*
$452,790.06
TOTAL*
$452,790.06
These two totals must be equal.
Apprentice Utilization Information _
l �
Was Apprentice Utilization Required? If yes, complete this entire section.
Engineer's Estimate $ 0.00
Utilization % 20.24%
Was a Good Faith Effort approved?
Comments
The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract.
NO PAYMENT SHALL BE MADE FROM THE RETAINED FUNDS until receipt of all release certificates and affidavits.
Submitting Form: Submit the completed form by email to all three agencies below.
Department of Revenue
ritin0 Public Works Section
(360) 704-5650
PWC@dor_wa_gav
Washington State Department of
Labor & Industries
Contract Release
(855) 545-8163, option # 4
ContractRelease@LN I. WA.GOV
Employment Security Department
Registration, Inquiry, Standards &
Coordination Unit
(360) 890-3499
publicworks@esd.wa.gov
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Addendum A: Please List all Subcontractors and Sub -tiers Below
This addendum can be submitted in other formats.
Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed.
Subcontractor's Name:
UBI Number: (Required)
Affidavit ID*
ALL CITY SAWING & DRILLING LLC
602372903
1169898
BEN'S DOZER SERVICES INC
601432463
1169981
LAKESIDE INDUSTRIES INC
601106847
1159304
LAKESIDE INDUSTRIES INC
601106847
1164018
NORTHWEST DATUM & DESIGN,
INC.
601868527
1164907
OLSON BROTHERS PRO -VAC LLC
602170975
1169777
PAPE' MACHINERY, INC.
602189602
1164867
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