HomeMy WebLinkAboutTIS 2023-04-17 Item 2B - Purchase Agreement - Large Meter Water Replacement with Ferguson WaterworksCity of Tukwila
Allan Ekberg, Mayor
Public Works Department - Hari Ponnekanti, Director/City Engineer
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Services Committee
FROM: Hari Ponnekanti, Public Works Director/City Engineer
BY: Adib Altallal, Utilities Engineer
CC: Mayor Allan Ekberg
DATE: April 14, 2023
SUBJECT: Large Meter Water Replacement - Purchase
Project No. 92340101
Purchase Agreement
ISSUE
Approve the purchase agreement of two Sensus Large Water Meters from Ferguson.
BACKGROUND
Water meters provide the City accurate information about usage and potential leaks. Each water
meters has a useful life of 10 to 15 years. As meters reach the end of their useful life, tracking of water
usage and leakage become less accurate. The City might be missing out on a large revenue or even in
rare cases overcharging customers. As technology advances, replacing old meters becomes even
more essential.
DISCUSSION
The City uses Sensus water meters due to their reliability and availability. The City entered into a sole -
source agreement with Ferguson as they are the only supplier of Sensus meters in the region. With
smaller water meters, such 1", City crew performs that work routinely. The City is looking to replace two
10" meters at the Southcenter Mall. Since it is a like -for -like replacement, the City crew will attempt to
perform the work in-house to save a large some of money. The requested amount of $73,652.58 is
strictly for the purchasing of the two 10" meters; no labor is included in that cost.
FINANCIAL IMPACT
The purchase agreement is for $73,652.58. The project costs are within budget and are 100% funded
by the water enterprise fund.
Ferguson Meters Cost
Cost Estimate
$73,652.58
2023-2024 Budget
$200,000.00
RECOMMENDATION
Council is being asked to approve the purchase agreement with Ferguson in the amount of $73,652.58
for the purchase of two 10" water meters as part of the Large Meter Water Replacement Project and
consider this item on the Consent Agenda at the May 1, 2023, Regular Council Meeting.
Attachments: 2023 CIP, Page 61
Ferguson Quote
Ferguson Sole Source Agreement
23
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2023 to 2028
PROJECT: Large Meter Water Replacement Project No. 92340101
DESCRIPTION: Upgrade and replace the City's existing large water meters.
JUSTIFICATION: The new meters will enable easier and safer acces to the meters. A potential leak would also be detected much
quicker.
STATUS: Project scheduled for 2023 through 2027.
MAINT. IMPACT: New equipment will slightly reduce maintenance needs.
COMMENT: As most of the large water meters are within the CBD area, the construction will be phased out over several years
to minimize disruption.
FINANCIAL Through Estimated
(in $000's)
2021 2022 2023
2024
2025
2026
2027
2028
BEYOND TOTAL
EXPENSES
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Project Location
Design
50
50
50
50
200
Land (R/VV)
EHs
11
1irc
0
Const. Mgmt.
S 14a
st
0
Construction
a r
100
100
100
100
100
600
1,100
TOTAL EXPENSES
0
0
50
150
150
150
100
100
2,000
1,300
FUND SOURCES
Awarded Grant
0
Proposed Grant
0
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
0
0
50
150
150
150
100
100
600
1,300
TOTAL SOURCES
0
0
50
150
150
150
100
100
600
1,300
84
2023 - 2028 Capital Improvement Program
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2023 - 2028 Capital Improvement Program
0 FERGUSON' 2042 SOUTHTACOMA
112TH ST156
WATERWORKS TACOMA, WA 98444-0000
Phone: 253-538-8275
Fax: 253-531-9909
Deliver To:
From: Doug Schrock
Comments:
10:50:01 JAN 31 2023
Bid No: B445744
Bid Date: 01/31/23
Quoted By: DGS
Customer: CITY OF TUKWILA
METER ACCOUNT
600 MINKLER BLVD
TUKWILA, WA 98188
FERGUSON WATERWORKS #3011
Price Quotation
Phone: 253-538-8275
Fax: 253-531-9909
Cust Phone: 206-433-1800
Terms: NET 10TH PROX
Ship To:
CITY OF TUKWILA
METER ACCOUNT
600 MINKLER BLVD
TUKWILA, WA 98188
Cust PO#: Job Name: LARGE OMNI+ METERS
Page 1 of 1
Item Description Quantity Net Price UM Total
SC3X3XXBF1SXXXND 3 OMNI+ C2 100CF AMR 1FPL 17LL
SC4X3XXBF1SXXXND 4 OMNI+ C2 100CF AMR 1FPL 2OLL
SC6X3XXBF1SXXXND 6 OMNI+ C2 100CF AMR 1FPL 24LL
SF6XCXXBF1SXXXND 6 OMNI+ F2 100CF AMR 1FPL 45LL
SF8XCCXXBF1SXXXND 8 OMNI+ F2 100CF AMR 1FPL 53LL
SP-SFAXCXXBF2UXXXN 10 OMNI+ F2 MTR 100CF TRPL 90"LL
1 2226.670 EA 2226.67
1 3867.360 EA 3867.36
1 6679.970 EA 6679.97
1 11426.840 EA 11426.84
1 18133.970 EA 18133.97
1 24470.260 EA 24470.26
Net Total: $66805.07
Tax: $6847.51
Freight: $0.00
Total: $73652.58
Quoted prices are based upon receipt of the total quantity for immediate shipment (48 hours). SHIPMENTS BEYOND 48 HOURS SHALL BE
AT THE PRICE IN EFFECT AT TIME OF SHIPMENT UNLESS NOTED OTHERWISE. QUOTES FOR PRODUCTS SHIPPED FOR RESALE
ARE NOT FIRM UNLESS NOTED OTHERWISE.
CONTACT YOUR SALES REPRESENTATIVE IMMEDIATELY FOR ASSISTANCE WITH DBE/MBE/WBE/SMALL BUSINESS REQUIREMENTS.
Seller not responsible for delays, lack of product or increase of pricing due to causes beyond our control, and/or based upon
Local, State and Federal laws governing type of products that can be sold or put into commerce. This Quote is offered contingent upon the
Buyer's acceptance of Seller's terms and conditions, which are incorporated by reference and found either following this document, or
on the web at https://www.ferguson.com/content/website-info/terms-of-sale
Govt Buyers: All items are open market unless noted otherwise.
LEAD LAW WARNING: It is illegal to install products that are not "lead free" in accordance with US Federal or other applicable law in potable water
systems anticipated for human consumption. Products with *NP in the description are NOT lead free and can only be installed in non -potable
applications. Buyer is solely responsible for product selection.
COVID-19 ORDER: ANY REFERENCE TO OR INCORPORATION OF EXECUTIVE ORDER 14042 AND/OR THE EO -IMPLEMENTING FEDERAL
CLAUSES (FAR 52.223-99 AND/OR DFARS 252.223-7999) IS EXPRESSLY REJECTED BY SELLER AND SHALL NOT APPLY AS SELLER IS A
MATERIALS SUPPLIER AND THEREFORE EXEMPT UNDER THE EXECUTIVE ORDER.
HOW ARE WE DOING? WE WANT YOUR FEEDBACK!
Scan the QR code or use the link below to
complete a survey about your bids:
https://survey.medallia.com/?bidsorder&fc=1539&on=57345
25
City of Tukwila
Washington
Resolution No. )86 t%
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF TUKWILA, WASHINGTON, WAIVING THE
BIDDING REQUIREMENTS AND AUTHORIZING
SOLE -SOURCE PURCHASE OF THE RUGID PUMP
CONTROL SYSTEM PANELS AND SENSUS WATER
METERS WITH AUTOMATIC METER READING.
WHEREAS, RCW 39.04.280(1)(a) provides for exemption from competitive bidding
requirements when purchases are clearly and legitimately limited to a single source of
supply; and
WHEREAS, the City's water, sewer, and surface water utility systems are equipped
with matching equipment and control systems for consistent operational uniformity; and
WHEREAS, the City currently has 10 sewer lift stations, 5 storm lift stations, 1 two -
MG reservoir tank and pump station, and 4 wholesale water supply taps; and
WHEREAS, the City's existing control system consists of pumping control panels
manufactured by Rugid Computer; and
WHEREAS, the City uses Sensus water meters with automatic meter reading
capability compatible with the City's Eden utility billing system;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. It has been determined that the City's water meters and sewer pump
control panels are limited to a sole source. The competitive bidding requirements for
the City's purchase of pumping control panels and water meters are hereby waived in
order to ensure compatibility with the existing system.
Section 2. The Public Works Department is authorized to purchase equipment
from Rugid Computer and Sensus for the City's water, sewer and surface water utility
systems to match current needs and maintain operational consistency in accordance
with the waiver authorization denoted under RCW 39.04.280(2)(a)
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PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this D,1 day of Sorip he/-, 2015.
ATTEST/AUTHENTICATED:
Christy O'Flahert', MMC, City Clerk
APPROVED AS TO FORM BY:
Rachel B. Turpin, City Attorney
Council President
Filed with the City Clerk: c . j b -!
Passed by the City Counl ic) - I
Resolution Number: v
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