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Home My WebLink AboutReg 2023-04-17 Item 4C - Final Acceptance - East Marginal Way Stormwater Outfalls with Marshbank Construction for $1,429,895.21COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 04/17/23 JR ITEM INFORMATION ITEM NO. 4.C. 29 STAFF SPONSOR: MIKE PERFETTI ORIGINAL AGENDA DATE: 04/17/23 AGENDA ITEM TITLE Surface Water Fund — East Marginal Way Stormwater Outfalls Project Project Completion and Acceptance CATEGORY ❑ Discussion Altg Date Motion Date 04/17/23 ❑ Resolution Mtg Date ❑ Ordinance M Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg. Date Mtg SPONSOR ❑Council Mayor HR DCD Finance Fire TS P&R ❑Police 11 PW ❑Court SPONSOR'S The Notice to Proceed for Contract Number 20-118 with Marshbank Construction was SUMMARY issued on October 19, 2020. Construction was physically completed on July 22, 2022. Council is being asked to formally accept the East Marginal Way Stormwater Outfalls contract with Marshbank Construction as complete and authorize the release of the $71,494.76 retainage, subject to standard claim and lien release procedures. REVIEWED BY Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: TOSH SHARP ❑ LTAC DATE: 04/03/23 RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDTTURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $1,035,201.00 $1,106,250.00 $0.00 Fund Source: 2021 CIP, PG 84 Comments: MTG. DATE RECORD OF COUNCIL ACTION 04/17/23 MTG. DATE ATTACHMENTS 04/17/23 Informational Memorandum dated 03/31/23 Photos 2021 CIP, pg 84 Notice of Completion Minutes from Transportation and Infrastructure Committee meeting of 04/03/23 29 30 City of Tukwila Aran. Ekberg, Mayor Prlbk Works Department - Har/ Parrnekarrti, Director/City Engineer INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/ City Engineer BY: Mike Perfetti, Surface Water Sr. Program Manager CC: Mayor Ekberg DATE: March 31, 2023 SUBJECT: Surface Water Fund — East Marginal Way Stormwater Outfalls Project Project No. 91041204, Contract No. 20-118 Project Completion and Acceptance ISSUE Accept construction contract as complete and authorize release of retainage. BACKGROUND This project constructed drainage improvements along the northern portion of East Marginal Way South by reestablishing a drainage connection to the Duwamish River and adding water quality treatment for a portion of East Marginal Way S. Prior to the project, drainage along the northern portion of East Marginal Way South was conveyed to the Duwamish River through four separate outfalls. The outfalls are owned by Jorgensen Forge, the Boeing Company, and two by the King County International Airport. The Jorgensen Forge outfall was abandoned in 2012 under an order from the Environmental Protection Agency (EPA) and flows had been temporally diverted to a King County Airport outfall. DISCUSSION This project was awarded on October 19, 2020, and construction began on March 8, 2021. The construction was physically completed on July 27, 2022. The final affidavits of wages paid have since been received and the notice of completion submitted to State L&I. FINANCIAL IMPACT The original contract amount was $1,035,201.00, including tax, and four change orders were executed for $348,280.03 and a total contract value of $1,383,481.03, which were approved by Council on August 16, 2021. Some cost overruns and project delays resulted from underground utility conflicts: first, a previously unknown fiber optic utility and later an unmarked 4" steel conduit were found to conflict with the alignment of the new drainage system. Construction was put on hold to accommodate alignment design revisions. Of the total contract award, $71,494.76 in retainage is being held by the City. The project received $1,106,250 in design and construction funding from the Department of Ecology Municipal Stormwater Capacity grant and $100,000 in construction funding from the King County Opportunity Fund. The remaining project costs were funded through storm water utility revenue, including savings from the design and construction management portions of the project. Expenses Construction Contract Amount $1,035,201.00 Change Order Nos. 1-4 348,280.03 Net Unit Price Overruns 46,414.18 Total Contract Amount $1,429,895.21 Fund Source Construction Budget DOE Grant $1,106,250.00 KC Grant 100,000.00 Surface Water Fund 223,645.21 Total $1,429,895.21 31 Info Memo - East Marginal Way Stormwater Outfalls Project Page 2 RECOMMENDATION Council is being asked to formally accept the East Marginal Way Stormwater Outfalls contract with Marshbank Construction as complete and authorize the release of the $71,494.76 retainage, subject to standard claim and lien release procedures, and to consider this item on the Consent Agenda at the April 17, 2023 Regular Council Meeting. Attachments: Project Photos 2021 CIP, page 84 Notice of Completion, Contract #20-118 Prone; 2O6-433-1200 • Email: Mayor@TukwillaWA.gov + Website: TukwilaWA.gev 32 East Marginal Way South Photos Bioretention planter, late summer 2022 Stormwater media filter unit installation 33 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2021 to 2026 PROJECT: East Marginal Wy S Stormwater Outfalls Project No. 91041204 DESCRIPTION: Establish legal drainage connections from East Marginal Way South to the Duwamish River. JUSTIFICATION: Drainage from E Marginal Wy S is discharged through outfalls owned and operated by the Boeing Co., Jorgensen Forge, and two King County Airport storm systems without easements. STATUS: Design completed and approved by the Department of Ecology. Construction is anticipated to begin in September 2020. MAINT. IMPACT: Clarifies maintenance responsibility and will ensure reliability of system. City adopted the L Line in 2015. Construction includes pipe lining, installation of water quality and connecting COMMENT: the Jorgenson drainage area to Boeing's Z Line. DOE design and construction grant awarded in 2018 for $1.1m. FINANCIAL Through Estimated (in $000's) 2019 2020 2021 2022 2023 2024 2025 2026 BEYOND TOTAL EXPENSES Project Location --`- -- 4 S Be PI IA 1 W Al 5 B7 PI �� Design 265 45 c N S4 I...... ..- 30ei ----1 ' - 310 Monitoring 31 11 11 53 Const. Mgmt. 50 265 315 Construction 300 1,000 1,300 TOTAL EXPENSES 296 406 1,276 0 0 0 0 0 0 1,978 FUND SOURCES Awarded Grant RCO 164 100 842 1,106 KCFCD 50 50 Proposed Grant 0 Mitigation Expected 0 Utility Revenue 132 256 434 0 0 0 0 0 0 822 TOTAL SOURCES 296 406 1,276 0 0 0 0 0 0 1,978 34 2021 - 2026 Capital Improvement Program 84 Project Location --`- -- 4 S Be PI IA 1 W Al 5 B7 PI �� c N S4 I...... ..- 30ei ----1 ' - r-r—.r- r GIS Nor 34 2021 - 2026 Capital Improvement Program 84 NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Department Use Only Assigned to: Date Assigned: Date 03/09/2023 Form Version Original Revision Reason Awarding Agency Information Prime Contractor Information Name TUKWILA, CITY OF UBI 916001519 Name MARSHBANK CONSTRUCTION INC UBI 601649423 Address 6300 S CENTER BLVD #101 TUKWILA,WA-98188 Address PO BOX 97 LAKE STEVENS,WA-98258 Email Address mike.perfetti@tukwilawa.gov Email Address rachelle@marshbankconst.com Contact Name Mike Perfetti Phone 206-550-4930 Contact Name MARSHBANK CONSTRUCTION INC Phone 425-377-9708 Project Information Project Name East Marginal Way Outfall Stormwater Retrofit Project Contract # 20-118 Affidavit ID 1181422 Jobsite Address Date Awarded 11/16/2020 Date Work Commenced 03/08/2021 Date Work Completed 07/14/2022 Date Work Accepted 07/22/2022 Federally Funded Transportation Project If yes, attach Contract Bond Statement. ❑ Bond Waived? Retainage Waived? Subcontractors Used? If yes, complete Addendum A. a Detailed Description of Work Completed Construction of approximately 1600 linear feet of drainage improvements within the right-of-way of East Marginal Way, including but not limited to stormwater pump station installation, gravity and force main storm sewer, stormwater treatment vaults, cured in place pipe lining, bioretention planters, permeable pavement and paving, roadway, curb and gutter restoration, and other work necessary to complete the Work as specified and shown in the Contract Documents. DOR Tax Information "Right -click on the total field and select Update Field to auto -calculate. Contract Amount $1,035,201.00 Liquidated Damages $ 0.00 Additions (+) $348,280.03 Amount Disbursed $1,358,400.45 Reductions (-) -$46,414.18 Amount Retained $ 0.00 Sub -Total* $1,429,895.21 Other $71,494.76 Sales Tax Amount $ 0.00 Sales Tax Rate If multiple rates, attach a list. 10.10% TOTAL* $1,429,895.21 TOTAL* $1,429,895.21 These two totals must be equal. Apprentice Utilization Information Was Apprentice Utilization Required? If yes, complete this entire section. Engineer's Estimate $1,300,445.00 Utilization % 15.29% Was a Good Faith Effort approved? Comments The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM THE RETAINED FUNDS until receipt of all release certificates and affidavits. Submitting Form: Submit the completed form by email to all three agencies below. elDepartment of Revenue Public Works Section (360)704-5650 Washington State Department of `%Labor & Industries Employment Security Depart Registration, Inquiry, Stand & Coordination Unit (Inn)Rgn-�d00 Contract Release (855) 545-8163, option # 4 ContractRelease@LN I. WA. GOV Addendum A: Please List all Subcontractors and Sub -tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed. Subcontractor's Name: UBI Number: (Required) Affidavit ID* APPLY -A -LINE LLC 600553941 1107197 EVERGREEN CONCRETE CUTTING INC 601605667 1072424 GARY MERLINO CONST CO INC 600584952 1077806 GREEN CITY INC 601196371 1164597 INSITUFORM TECHNOLOGIES LLC 601880220 1062187 MAK'S DUMP TRUCK LLC 602671980 1065712 NORTHLINE SURVEYING, INC 604206249 1159632 OLSON BROTHERS PRO -VAC LLC 602170975 1051546 PUGET PAVING & CONST INC 600403309 1097298 SALINAS SAWING & SEALING INC 601717158 1100545 SERVICE ELECTRIC CO INC 179023787 1139247 SILVERSTREAK INC 600432781 1097123 STRONG TRUCKING, INC. 601777166 1028061 VENTILATION POWER CLEANING INC 578089188 1063879 WILSON CONCRETE CONST INC 602168956 1120200 36 City of Tukwila City Council Transportation & Infrastructure Services Committee Meeting Minutes April 3, 2023 5:30 p.m. - Hybrid Meeting; Duwamish Conference Room & MS Teams Councilmembers Present: Tosh Sharp, Chair; Kate Kruller, Mohamed Abdi Staff Present: David Cline, Hari Ponnekanti, Seong Kim, Griffin Lerner, Josh Hartley, Joshua Hopkins, Mike Perfetti, Cyndy Knighton, Adam Cox Chair Sharp called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. Consultant Agreement: Neighborhood Traffic Calming Program Staff is seeking Council approval of an agreement with KPG, Inc. in an amount not to exceed $100,000 for on-call engineering of the 2023 Neighborhood Traffic Calming program. Committee Recommendation \AV Unanimous approval. Forward to April 17, 2023 Regular Consent Agenda. B. Project Completion: 2022 Annual Small Drainage Program Staff is seeking Council approval of contract completion and release of retainage to Earthwork, LLC. in the final amount of $452,790.06 for the 2022 Annual Small Drainage Program. 11161. Committee Recommendation Unanimous approval. Forward to April 17, 2023 Regular Consent Agenda. C. Project Completion: East Marginal Way Stormwater Outfalls Project Staff is seeking Council approval of contract completion and release of retainage to *Marshbank Construction in the total amount of $1,429,895.21 for the Project. Committee Recommendation Unanimous approval. Forward to April 17, 2023 Regular Consent Agenda. D. Franchise Agreement Ordinance: Highline Water District Staff is seeking Council approval of an ordinance granting a franchise to Highline Water District Committee Recommendation Unanimous approval. Forward to April 10, 2023 Committee of the Whole. 37