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Home My WebLink AboutReg 2023-04-17 Item 4E - Final Acceptance - 2022 Annual Small Drainage Program with Titan Earthwork for $452,790.06COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 04/17/23 JR ITEM INFORMATION ITEM No. 4.E. 59 STAFF SPONSOR: JOSHUA HOPKINS ORIGINAL AGENDA DATE: 04/17/23 AGENDA ITEM TITLE Surface Project Water Fund - 2022 Annual Small Drainage Program Completion and Acceptance CATEGORY ❑ Discussion Altg Date Motion Date 04/17/23 ❑ Resolution Alt Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date 1 Mtg SPONSOR ❑Council Mayor HR ❑DCD ❑Finance Fire TS P&R ❑Police PIV ❑Court SPONSOR'S The Notice to Proceed for Contract Number 22-070 with Titan Earthwork, LLC was issued SUMMARY on June 28, 2022. Construction was physically completed on October 13, 2022. Council is being asked to formally accept the 2022 Annual Small Drainage Program with Titan Earthwork, LLC. as complete and authorize the release of the $22,639.50 retainage, subject to standard claim and lien release procedures. REVIEVG'ED BY Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: TOSH SHARP ❑ LTAC DATE: 04/03/23 RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $452,790.06 $700,000 $0.00 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 04/17/23 MTG. DATE ATTACHMENTS 04/17/23 Informational Memorandum dated 03/31/23 Photos 2021 - 2026 CIP, pg 78 Notice of Completion Minutes from Transportation and Infrastructure Committee meeting of 04/03/23 59 60 City of Tukwila Milan Ekberg, Mayor Pubtk Works Department - Hari Pannekanti, Director/City Engineer INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/ City Engineer BY: Joshua Hopkins, Surface Water Project Manager CC: Mayor Ekberg DATE: March 31, 2023 SUBJECT: Surface Water Fund - 2022 Annual Small Drainage Program Project No. 80041201, Contract No. 22-070 Project Completion and Acceptance ISSUE Accept construction contract as complete and authorize release of retainage. BACKGROUND The Small Drainage Program constructs drainage projects throughout the City that are too large for City staff to complete but are smaller than a typical Capital Improvement Project. DISCUSSION The Notice to Proceed for Contract Number 22-070 with Titan Earthwork, LLC was issued on June 28, 2022, and construction was physically completed on October 13, 2022. The 2022 Annual Small Drainage Program provided drainage improvements at these three locations: • 37th Ave S (S 126th St — S 128th St) • 48th Ave S (S 124th St — S 122"d St) • 49th Ave S (S 124th St — S 122"d St) FINANCIAL IMPACT The original contract amount was $547,980.00, and the 2022 Small Drainage work came in under budget at $452,790.06. A retainage of $22,639.50 is being held for this project. All project costs are covered by the surface water utility fund. Expenses 2022 Budget Construction Contract Amount $547,980.00 $700,000 Overruns/ (Underruns) (95,189.94) Total Contract Amount $452,790.06 RECOMMENDATION Council is being asked to formally accept the 2022 Annual Small Drainage Program with Titan Earthwork, LLC. as complete and authorize the release of the $22,639.50 retainage, subject to standard claim and lien release procedures, and to consider this item on the Consent Agenda at the April 17, 2023 Regular Council Meeting. Attachments: Project Photos 2021 CIP, page 78 Notice of Completion, Contract #22-070 61 62 Photos — 2022 Small Drainage Program 63 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2021 to 2026 PROJECT: Annual Small Drainage Program Project No. 9x241201 81241207 DESCRIPTION: Select, design, and construct small drainage projects throughout the City. JUSTIFICATION: Provide drainage corrections for existing/ongoing drainage problems throughout the City, including culvert replacements, drain extensions, and pavement upgrades. STATUS: Projects for this annual program are taken from Small Drainage Project List. MAINT. IMPACT: Reduces maintenance. COMMENT: Ongoing project, only one year shown in first column. Construction expenses may occur over two calendar years. FINANCIAL Through Estimated (in $000's) 2019 2020 2021 2022 2023 2024 2025 2026 BEYOND TOTAL EXPENSES Design 74 92 100 100 100 100 110 110 80 866 Const. Mgmt. 40 68 100 100 100 100 110 110 80 808 Construction 108 515 700 700 700 700 750 750 513 5,436 TOTAL EXPENSES 222 675 900 900 900 900 970 970 673 7,110 FUND SOURCES Awarded Grant 0 Proposed Grant 65 65 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 157 675 900 900 900 900 970 970 673 7,045 TOTAL SOURCES 222 675 900 900 900 900 970 970 673 7,110 Project Location: Entire System 64 2021 - 2026 Capital Improvement Program 78 NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Department Use Only Assigned to: Date Assigned: Date 03/08/2023 Form Version Original Revision Reason Awarding Agency Information Prime Contractor Information Name TUKWILA, CITY OF UBI 604225872 Name TITAN EARTHWORK LLC UBI 602605763 Address 6300 S CENTER BLVD #101 TUKWILA,WA-98188 Address 1585 VALENTINE AVE SE PACIFIC,WA-98047 Email Address joshua.hopkins@tukwilawa.gov Email Address accounting@titanearth.com Contact Name Joshua Hopkins Phone 206-890-6380 x Contact Name TITAN EARTHWORK LLC Phone 206-325-3004 Project Information Project Name 2022 Small Drainage Pragram Contract # 80041201 Affidavit ID 1185139 Jobsite Address 3 locations throughout the City of Tukwila Date Awarded 06/13/2022 Date Work Commenced 07/29/2022 Date Work Completed 09/29/2022 Date Work Accepted 10/13/2022 Federally Funded Transportation Project If yes, attach Contract Bond Statement. ❑ $ 0.00 Bond Waived? Retainage Waived? Subcontractors Used? If yes, complete Addendum A. a Detailed Description of Work Completed Drainage improvements at up to (3) locations, all within the City of Tukwila. Specific tasks may include storm conveyance installation, removing and replacing HMA, relocating and adjusting hydrant assemblies and water meter services, restoration, revegetation, and providing temp erosion/water pollution control. DOR Tax Information "Right -click on the total field and select Update Field to auto -calculate. Contract Amount $547,980.00 Liquidated Damages $ 0.00 Additions (+) $ 0.00 Amount Disbursed $430,150.56 Reductions (-) $95,189.94 Amount Retained $22,639.50 Sub -Total* $452,790.06 Other $ 0.00 Sales Tax Amount $ 0.00 Sales Tax Rate If multiple rates, attach a list. 0.00% TOTAL* $452,790.06 TOTAL* $452,790.06 These two totals must be equal. Apprentice Utilization Information Was Apprentice Utilization Required? If yes, complete this entire section. Engineer's Estimate $ 0.00 Utilization % 20.24% Was a Good Faith Effort approved? Comments The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM THE RETAINED FUNDS until receipt of all release certificates and affidavits. Submitting Form: Submit the completed form by email to all three agencies below. Department of Revenue ritin0 Public Works Section (360) 704-5650 PWC@dor_wa_gav Washington State Department of Labor & Industries Contract Release (855) 545-8163, option # 4 ContractRelease@LN I. WA.GOV Employment Security Department Registration, Inquiry, Standards & Coordination Unit (360) 890-3499 publicworks@esd.wa.gov 65 Addendum A: Please List all Subcontractors and Sub -tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed. Subcontractor's Name: UBI Number: (Required) Affidavit ID* ALL CITY SAWING & DRILLING LLC 602372903 1169898 BEN'S DOZER SERVICES INC 601432463 1169981 LAKESIDE INDUSTRIES INC 601106847 1159304 LAKESIDE INDUSTRIES INC 601106847 1164018 NORTHWEST DATUM & DESIGN, INC. 601868527 1164907 OLSON BROTHERS PRO -VAC LLC 602170975 1169777 PAPE' MACHINERY, INC. 602189602 1164867 66 City of Tukwila City Council Transportation & Infrastructure Services Committee Meeting Minutes April 3, 2023 5:30 p.m. - Hybrid Meeting; Duwamish Conference Room & MS Teams Councilmembers Present: Tosh Sharp, Chair; Kate Kruller, Mohamed Abdi Staff Present: David Cline, Hari Ponnekanti, Seong Kim, Griffin Lerner, Josh Hartley, Joshua Hopkins, Mike Perfetti, Cyndy Knighton, Adam Cox Chair Sharp called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. Consultant Agreement: Neighborhood Traffic Calming Program Staff is seeking Council approval of an agreement with KPG, Inc. in an amount not to exceed $100,000 for on-call engineering of the 2023 Neighborhood Traffic Calming program. B. Committee Recommendation \AV Unanimous approval. Forward to April 17, 2023 Regular Consent Agenda. Project Completion: 2022 Annual Small Drainage Program Staff is seeking Council approval of contract completion and release of retainage to Earthwork, LLC. in the final amount of $452,790.06 for the 2022 Annual Small Drainage Program. 11161. Committee Recommendation Unanimous approval. Forward to April 17, 2023 Regular Consent Agenda. C. Project Completion: East Marginal Way Stormwater Outfalls Project Staff is seeking Council approval of contract completion and release of retainage to Marshbank Construction in the total amount of $1,429,895.21 for the Project. Committee Recommendation Unanimous approval. Forward to April 17, 2023 Regular Consent Agenda. D. Franchise Agreement Ordinance: Highline Water District Staff is seeking Council approval of an ordinance granting a franchise to Highline Water District Committee Recommendation Unanimous approval. Forward to April 10, 2023 Committee of the Whole. 67