The URL can be used to link to this page

Home My WebLink AboutReg 2023-05-01 Item 5D - Purchase Agreement - Sensus Large Water Meters with Ferguson Waterworks for $73,652.58ITEM INFORMATION STAFF SPONSOR: ADIB ALTALLAL ORIGINAL AGENDA DATE: 05/01/23 AGENDA ITEM TITLE Large Meter Water Replacement - Purchase Purchase Agreement CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date Mtg Date 05/01/23 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor HR DCD Finance Fire TS P&R Police PW Court SPONSOR’S SUMMARY The City is looking to replace two 10” meters at the Southcenter Mall. Since it is a like-for- like replacement, the City crew will attempt to perform the work in-house to save a large sum of money. Council is being asked to approve the purchase agreement with Ferguson in the amount of $73,652.58 for the purchase of two 10” water meters as part of the Large Meter Water Replacement Project. REVIEWED BY Trans&Infrastructure CommunitySvs/Safety Finance Comm. Planning/Economic Dev. LTAC Arts Comm. Parks Comm. Planning Comm. DATE: 04/17/23 COMMITTEE CHAIR: TOSH SHARP RECOMMENDATIONS: SPONSOR/ADMIN. Public Works Department COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $73,652.58 $200,000.00 $0.00 Fund Source: WATER FUND Comments: CIP Pg. 61 MTG. DATE RECORD OF COUNCIL ACTION 05/01/23 MTG. DATE ATTACHMENTS 05/01/23 Informational Memorandum dated 04/14/23 CIP Pg. 61 Ferguson Quote Resolution 1864 Minutes from Transportation and Infrastructure Committee meeting of 04/17/23 COUNCIL AGENDA SYNOPSIS ----------------------------------Initials --------------------------------- ITEM NO. Meeting Date Prepared by Mayor’s review Council review 05/01/23 JR 5.D. 43 44 INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/City Engineer BY: Adib Altallal, Utilities Engineer CC: Mayor Allan Ekberg DATE: April 14, 2023 SUBJECT: Large Meter Water Replacement - Purchase Project No. 92340101 Purchase Agreement ISSUE Approve the purchase agreement of two Sensus Large Water Meters from Ferguson. BACKGROUND Water meters provide the City accurate information about usage and potential leaks. Each water meter has a useful life of 10 to 15 years. As meters reach the end of their useful life, tracking of water usage and leakage becomes less accurate. The City might be missing out on a large revenue or even in rare cases overcharging customers. As technology advances, replacing old meters becomes even more essential. DISCUSSION The City uses Sensus water meters due to their reliability and availability. The City entered into a sole- source agreement with Ferguson as they are the only supplier of Sensus meters in the region. With smaller water meters, such 1”, City crew performs that work routinely. The City is looking to replace two 10” meters at the Southcenter Mall. Since it is a like-for-like replacement, the City crew will attempt to perform the work in-house to save a large sum of money. The requested amount of $73,652.58 is strictly for the purchasing of the two 10” meters; no labor is included in that cost. FINANCIAL IMPACT The purchase agreement is for $73,652.58. The project costs are within budget and are 100% funded by the water enterprise fund. Cost Estimate 2023-2024 Budget Ferguson Meters Cost $73,652.58 $200,000.00 RECOMMENDATION Council is being asked to approve the purchase agreement with Ferguson in the amount of $73,652.58 for the purchase of two 10” water meters as part of the Large Meter Water Replacement Project and consider this item on the Consent Agenda at the May 1, 2023, Regular Council Meeting. Attachments: 2023 CIP, Page 61 Ferguson Quote Resolution 1864 45 46 6161 47 48 FEL - TACOMA WW #3156 2042 SOUTH 112TH ST TACOMA, WA 98444-0000 Phone: 253-538-8275 Fax: 253-531-9909 Deliver To: From:Doug Schrock Comments: HOW ARE WE DOING? WE WANT YOUR FEEDBACK! Scan the QR code or use the link below to complete a survey about your bids: https://survey.medallia.com/?bidsorder&fc=1539&on=57345 10:50:01 JAN 31 2023 FERGUSON WATERWORKS #3011 Price Quotation Phone: 253-538-8275 Fax: 253-531-9909 Bid No:B445744 Bid Date:01/31/23 Quoted By:DGS Cust Phone:206-433-1800 Terms:NET 10TH PROX Customer:CITY OF TUKWILA METER ACCOUNT 600 MINKLER BLVD TUKWILA, WA 98188 Ship To:CITY OF TUKWILA METER ACCOUNT 600 MINKLER BLVD TUKWILA, WA 98188 Cust PO#:Job Name:LARGE OMNI+ METERS Page 1 of 1 Item Description Quantity Net Price UM Total SC3X3XXBF1SXXXND 3 OMNI+ C2 100CF AMR 1FPL 17LL 1 2226.670 EA 2226.67 SC4X3XXBF1SXXXND 4 OMNI+ C2 100CF AMR 1FPL 20LL 1 3867.360 EA 3867.36 SC6X3XXBF1SXXXND 6 OMNI+ C2 100CF AMR 1FPL 24LL 1 6679.970 EA 6679.97 ---- SF6XCXXBF1SXXXND 6 OMNI+ F2 100CF AMR 1FPL 45LL 1 11426.840 EA 11426.84 SF8XCCXXBF1SXXXND 8 OMNI+ F2 100CF AMR 1FPL 53LL 1 18133.970 EA 18133.97 SP-SFAXCXXBF2UXXXN 10 OMNI+ F2 MTR 100CF TRPL 90"LL 1 24470.260 EA 24470.26 Net Total:$66805.07 Tax:$6847.51 Freight:$0.00 Total:$73652.58 Quoted prices are based upon receipt of the total quantity for immediate shipment (48 hours). SHIPMENTS BEYOND 48 HOURS SHALL BE AT THE PRICE IN EFFECT AT TIME OF SHIPMENT UNLESS NOTED OTHERWISE. QUOTES FOR PRODUCTS SHIPPED FOR RESALE CONTACT YOUR SALES REPRESENTATIVE IMMEDIATELY FOR ASSISTANCE WITH DBE/MBE/WBE/SMALL BUSINESS REQUIREMENTS. ARE NOT FIRM UNLESS NOTED OTHERWISE. https://www.ferguson.com/content/website-info/terms-of-sale LEAD LAW WARNING: It is illegal to install products that are not "lead free" in accordance with US Federal or other applicable law in potable water systems anticipated for human consumption. Products with *NP in the description are NOT lead free and can only be installed in non-potable applications. Buyer is solely responsible for product selection. COVID-19 ORDER: ANY REFERENCE TO OR INCORPORATION OF EXECUTIVE ORDER 14042 AND/OR THE EO-IMPLEMENTING FEDERAL CLAUSES (FAR 52.223-99 AND/OR DFARS 252.223-7999) IS EXPRESSLY REJECTED BY SELLER AND SHALL NOT APPLY AS SELLER IS A MATERIALS SUPPLIER AND THEREFORE EXEMPT UNDER THE EXECUTIVE ORDER. Seller not responsible for delays, lack of product or increase of pricing due to causes beyond our control, and/or based upon Local, State and Federal laws governing type of products that can be sold or put into commerce. This Quote is offered contingent upon the Buyer's acceptance of Seller's terms and conditions, which are incorporated by reference and found either following this document, or on the web at Govt Buyers: All items are open market unless noted otherwise. 49 50 Cl*ty of u la Washington Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, WAIVING THE BIDDING REQUIREMENTS AND AUTHORIZING SOLE - SOURCE PURCHASE OF THE RUGID PUMP CONTROL SYSTEM PANELS AND SENSUS WATER METERS WITH AUTOMATIC METER READING. WHEREAS, RCW 39.04.280(1)(a) provides for exemption from competitive bidding requirements when purchases are clearly and legitimately limited to a single source of supply; and WHEREAS, the City's water, sewer, and surface water utility systems are equipped with matching equipment and control systems for consistent operational uniformity; and WHEREAS, the City currently has 10 sewer lift stations, 5 storm lift stations, 1 two - MG reservoir tank and pump station, and 4 wholesale water supply taps; and WHEREAS, the City's existing control system consists of pumping control panels manufactured by Rugid Computer; and WHEREAS, the City uses Sensus water meters with automatic meter reading capability compatible with the City's Eden utility billing system; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. It has been determined that the City's water meters and sewer pump control panels are limited to a sole source. The competitive bidding requirements for the City's purchase of pumping control panels and water meters are hereby waived in order to ensure compatibility with the existing system. Section 2. The Public Works Department is authorized to purchase equipment from Rugid Computer and Sensus for the City's water, sewer and surface water utility systems to match current needs and maintain operational consistency in accordance with the waiver authorization denoted under RCW 39.04.280(2)( a) W: \Word Processing \Resolutions \Sole source- Pumping control panels and meters 8 -18 -15 PB:bjs Page 1 of 2 51 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this :1_1_nay ofpd,,, 2015. ATTEST /AUTHENTICATED: Christy O'Flahert , MMC, City Clerk Rachel B. Turpin, Iff ity Attorney 110,' Council President Filed with the City Clerk: C 1 Passed by the City Council: Resolution Number: we W: \Word Processing \Resolutions \Sole source- Pumping control panels and meters 8 -18 -15 PB:bjs Page 2 of 2 52 City of Tukwila City Council Transportation & Infrastructure Services Committee Meeting Minutes April 17, 2023 5:30 p.m. – Hybrid Meeting; Duwamish Conference Room & MS Teams Councilmembers Present: Tosh Sharp, Chair; Kate Kruller, Mohamed Abdi Staff Present: David Cline, Hari Ponnekanti, Adib Altallal, Seong Kim, Griffin Lerner, Cyndy Knighton, Sherry Edquid Chair Sharp called the meeting to order at 5:30 p.m. I.BUSINESS AGENDA A.Contract: 2023 Annual Small Drainage Program Staff is seeking Council approval of a contract with KPG Psomas Inc. in the amount of $99,785.00 for design and permitting services for the 2023 Small Drainage Program. Committee Recommendation Unanimous approval. Forward to May 1, 2023 Regular Consent Agenda. B.Purchase Agreement: Large Water Meter Replacement Staff is seeking Council approval of an agreement to purchase two Sensus Large Water Meters from Ferguson Waterworks in the amount of $73,652.58 as part of the Large Water meter Replacement Project. Committee Recommendation Unanimous approval. Forward to May 1, 2023 Regular Consent Agenda. C.Water Reservoir Site Proposal Staff briefed the Committee on a proposal to construct a second water reservoir at the site of the former Fire Station 52. Item(s) for follow-up: •Determine if old City Hall/Historical Society building is on the national historic register. •Provide additional detail on deed restriction on the site Committee Recommendation Forward to April 24, 2023 Regular Consent Agenda. Miscellaneous The meeting adjourned at 6:48 p.m. TS Committee Chair Approval Minutes by LH 53