Loading...
HomeMy WebLinkAboutOrd 1008 - City Council Procedures (Repealed by Ord 1207)ORDINANCE NO 1008 SECTION 3 AMENDED BY 1048 SECTION 1 AMENDED BY 1151 REPEALED BY 1207 AN ORDINANCE RELATING TO COUNCIL PROCEDURES, AMENDING ORDINANCE 883 AND AMENDING SECTIONS 2.04.010 THROUGH REPEALED B Y 2.04.200 OF TUKWILA MUNICIPAL CODE, CHAPTER 2.04. THE CITY COUNCIL OF THE CITY OF TUKWILA DO ORDAIN AS FOLLOWS: SECTION I. Meetings A. Meetings declared open and public. All meetings of the City Council and its Committees of the City of Tukwila shall be open and public and all persons shall be permitted to attend any meeting of these bodies, except as otherwise provided in this ordinance. B. Regular Meetings. The City Council shall meet regularly on the first and third Monday of each month at 7:00 P.M., except that when either of these days falls on a holiday, the Council shall meet on the next business day at the same hour. The City Council shall meet at Tukwila City Hall, Tukwila, Washington, unless otherwise publicly announced. C. Committee -of -the Whole Meetings. The Council shall sit as a committee on the second and fourth Mondays of each month at 7:00 P.M., except that when either of these days falls on a holiday, the council shall meet on the next business day at the same hour at Tukwila City Hall Complex. The Committee -of- the -Whole Council Committee Meeting shall be presided over by the President of the Council. D. Special Meetings. A Special Meeting may be called at any time by the Presiding Officer or by a majority of the Councilmembers. Notice of such meetings shall be in accordance with RCW 42.30.080. E. Adjournments. Any regular, adjourned regular, special or adjourned special meeting may be adjourned in the manner as set forth in RCW 42.30.090. F. Continuances. Any hearing being held, noticed, or ordered to be held by the City Council may be continued in the manner as set forth by RCW 42.30.100. G. Executive Sessions. The City Council may hold an executive session during a regular or special meeting to consider certain matters in the manner as set forth in RCW 42.30.110. SECTION II. Agenda All reports, communications, ordinances, resolutions, contract documents, or other matters to be submitted to the Council shall be delivered to the City Clerk by 5:00 P.M. on the Wednesday preceding each regular Council Meeting. The City Clerk shall then prepare a proposed agenda, with attachments, according to the order of business. After the proposed agenda has been approved by the Council President, or in his absence by the senior member of the City Council, the City Clerk shall prepare the final agenda, which shall be distributed to the Mayor, Council Members and the City Attorney no later than 2:00 P.M. on the Friday preceding the regular Council meeting. A copy of the agenda shall be posted on the bulletin board at City Hall. SECTION III. Mayor Pro Tempore A. Biennially, at the first meeting of a new Council, the members shall elect from their number a mayor pro tempore who shall hold office at the pleasure of the council, and in case of the absence of the Mayor, perform the duties of Mayor except that he shall not have the power to appoint or remove any officer or to veto any ordinance. If a vacancy occurs in the office of Mayor, the city council at their next regular meeting shall elect from their number a Mayor, who shall serve until a Mayor is elected and certified at the next municipal election. This requirement is in addition to that of RCM 35.24.190. B. The Mayor Pro Tempore shall additionally be the President of the Council. SECTION IV. Presiding Officer A. All regular, special meetings, and public hearings of the City Council shall be presided over by the Mayor, or, in his absence, by the Mayor Pro Tempore. If neither the Mayor nor the Mayor Pro Tempore are present at a meeting, the presiding officer for that meeting shall be elected by a majority vote of those councilmembers present; provided there is a quorum. B. If the Clerk is absent from a council meeting the Mayor or Mayor Pro Tempore shall appoint one of the members of the Council as Clerk pro- tempore. C. The appointment of a councilmember as Mayor Pro Tempore or Clerk Pro Tempore shall not in any way abridge his right to vote upon all questions coming before the Council. D. The presiding officer shall preserve strict order and decorum at all meetings of the Council. He shall state all questions coming before the Council, provide opportunity for discussion from the floor, announce the decision of the Council on all subjects and decide all questions of order, subject to appeal to the Council; in which event a majority vote of the Council shall govern. SECTION V. Quorum At all meetings of the City Council, a majority of the Councilmembers, in no case less than four, shall constitute a quorum for the transaction of business, but a less number may adjourn from time to time. SECTION VI. Standing Committees A. There are established the following Standing Committees of the City Council. The Council President shall appoint the membership of each committee subject to confirmation by a majority. Committee chairman, meeting dates and times shall be determined by the individual committees, and published as a Resolution of the City Council in the legal newspaper of the City. Council members not a member of a particular committee shall nevertheless be allowed to participate in the deliberations thereof but shall not be entitled to vote there -in. 1. Public Works three members To consider and make recommendations relating to water, sewer, underground utilities, public buildings, streets, bridges and flood control. To make policy recommendations on all matters relating to building permits, and building, plumbing and electrical codes. 2. Public Safety and Health three members To make policy recommendations on all matters relating to fire and police protection, citizen health, animal control, Emergency Services, air, water and noise pollution. 3. Finance and Personnel three members To make policy recommendations relating to fiscal policies of the City, including but not limited to appropriations, revenue and other incomes, the financing of personal and /or real property by the City or in which it has an interest; furthermore, all policy matters relating to personnel practices and management including but not limited to wage studies, conditions and terms of employment. 4. Community Affairs and Intergovernmental Relations three members To make policy recommendations on all matters relating to the planning of the physical, aesthetic, social and economic development of the City and the planning and implementation of cultural and recreational facilities and activities within the city. To make reconuniendations on all matters of joint interest between the City of Tukwila and the Federal, State and County Governments, and other municipalities and governmental agencies, and school districts. To make recommendations regarding legislation or other information which relates to the City; legislation of a general nature, update of City ordinances and the Tukwila Municipal Code. B. The Committee Chairmen shall cause to be posted, in accordance with Section XIII.0 of this ordinance, at least one day prior to all meetings an agenda of the committee meeting. Cancellation of a meeting shall be accomplished in the same manner. Temporary change in the location of the meeting shall be included in the agenda for that meeting and notice of such change shall be given by the Committee Chairman as provided for in RCW 42.30.080, or as for adjourned meetings as is provided for in RCW 42.30.090. Special Council Committee meetings may be called by a Committee chairman provided notice requirements of RCW 42.30.080 are observed. Minutes shall be prepared and distributed to the Mayor, City Clerk, each Councilmember, staff members where indicated at the discretion of the committee chairman. C. Standing committees shall act on all matters referred. Any matter in committee may be recalled to the table by any member of the Council. D. The Committee Chairman shall report to the Council the Findings of the Committee. SECTION VI. Seating Members of the City Council will be seated at the Council table according to seniority on the council except the council president will be seated at the right of the Mayor. SECTION VII. Bids All sealed bids called by the Council shall be submitted to the City Clerk and they shall be opened according to the time and place advertised. SECTION IX. Order of Business A. The order of business shall be as follows: 1. Pledge of Allegiance 2. Call to Order and Roll Call 3. Approval of Minutes of Previous Meeting 4. Approval of Vouchers 5. Bid Openings 6. Appointments 7. Public Hearings 8. Citizens' Comments 9. Petitions, Communications, Appeals, and Similar Matters 10. Old Business 11. New Business 12. Standing Committee Reports 13. Second Reading of Ordinances 14. First Reading of Ordinances 15. Resolutions 16. Department Reports 17. Miscellaneous and Further Audience Comments 18. Adjournment B. An item of business may be changed to a different order during a meeting by a majority vote of the Councilmembers. SECTION X. Ordinances, Resolutions, Motions, Orders, Contracts, Etc. A. Any Councilmember, Standing Committee, Head of Department or Mayor may submit an ordinance, resolution or any other matter to the Council for consideration by filing same with the City Clerk in accordance with Section II of this ordinance. B. Voting. Silence of a Councilmember during a voice vote shall be recorded as an affirmative vote except where such a Councilmember abstains because of a stated conflict of interest. The recording of the vote of each Councilmember may be required by any member. Each member present must vote on all questions before the Council and may abstain only by reason of conflict of interest. C. All proposed ordinances and resolutions shall be reviewed by the City Attorney and bear his certification that they are in correct form prior to its final passage. The title of an ordinance or resolution shall in all cases be read prior to its passage. Prior to calling for a vote on a proposed ordinance or resolution, the presiding officer shall inquire of the Council and the audience as to whether the same should be read in full; that if any person so requests the proposed ordinance or resolution shall be read aloud. Any ordinance, resolution, or motion that is read and not passed at that time will automatically go to the Committee -of- the Whole. D. Speaking Procedure. 1. A councilmember desiring to speak shall address the Chair and upon recognition by the presiding officer shall confine himself to the question under debate. 2. Any member, while speaking, shall not be interrupted unless it is to call him to order. 3. No Councilmember shall speak a second time upon the same motion before opportunity has been given each Councilmember to speak on that motion. E. Addressing the Council 1. Any person, with the permission of the presiding officer, may address the Council, but the presiding officer shall be required to give recognition in the following order: (a) To those whose request to be heard is contained in the written agenda. (b) To those who have submitted their request to be heard to the City Clerk before the Council meeting. (c) To those who ask recognition from the floor. 2. If the matter about which the request is to be heard is not contained in the written agenda, these requests shall be honored during Section IX.A.8 of this ordinance. 3. In addressing the Council, each person shall stand, and after recognition, givehis name and address, and unless further time is given by the presiding officer, shall limit his address to five minutes. All remarks shall be made to the Council as a body and not to any individual member. 4. No person shall be permitted to enter into any discussion from the floor without first being recognized by the presiding officer. 5. Any person making personal, impertinent or slanderous remarks while addressing the Council shall be barred from further audience by the presiding officer unless permission to continue is granted by majority vote of the Council. SECTION XI. Reading of Minutes. Unless a reading of minutes of a Council meeting is requested by a Councilmember, such minutes may be approved without reading; provided the City Clerk has furnished each member with a written copy of the minutes prior to the meeting. SECTION XII. Attendance A. All Councilmembers are required to be in attendance at regular, special and Public Hearing meetings of the City Council. A member may be excused from attendance by the Council; prior notification of absence shall be furnished the President of the Council, or in his absence, the senior member of the Council, stating the reasons for the absence. A motion to excuse a Councilmember shall be considered after the taking of the roll call. B. If a Councilmember absents himself for three consecutive regular meetings without being excused by the Council, the office may, at the end of the third meeting where there is an unexcused absence, be declared vacant by the Council. SECTION XIII. Questions of Parlimentary Procedure Questions of parlimentary procedure, not covered by this ordinance, shall be governed by Robert's Rules of Order, Newly Revised (copyright 1970). SECTION XIV. If any section, subsection, paragraph, sentence, clause, or phrase of this ordinance is declared unconstitutional or invalid for any reason, such decision shall not affect the validity of the remaining portions of this ordinance. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILP WASHINGTON, at a regular meeting this ,2 day of M arc VI 1977. APPROVED AS TO FORM: ATTEST: City Attorney U Published: 5 A [ecord Chronic /u gaeze Mayor, C, y of Tukwila City Cle k