HomeMy WebLinkAboutSpecial 2023-05-08 Item 2A - Interlocal Agreement - Amendment to Private LTE Network for Student Internet Access with WA State Broadband OfficeITEM INFORMATION
STAFF SPONSOR: JOEL BUSH ORIGINAL AGENDA DATE: 5/8/23
AGENDA ITEM TITLE Private LTE / CBRS Proof of Concept Additional Funding
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date Mtg Date 5/08/23 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR Council Mayor Admin Svcs DCD Finance Fire P&R Police PW
SPONSOR’S
SUMMARY Approve a revised Interlocal Agreement for Funding for Private LTE Proof of Concept for
revised amount from $1 million to 1.4 million.
REVIEWED BY Trans&Infrastructure Svcs Community Svcs/Safety Finance & Governance Planning & Community Dev.
LTAC Arts Comm. Parks Comm. Planning Comm.
DATE: 5/08/23 COMMITTEE CHAIR: KRULLER
RECOMMENDATIONS:
SPONSOR/ADMIN. Finance & Governance
COMMITTEE
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0 $0 $0
Fund Source:
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
5/8/23
MTG. DATE ATTACHMENTS
5/8/23 Informational Memorandum dated 5/01/23
Revised Interlocal Agreement
COUNCIL AGENDA SYNOPSIS
----------------------------------Initials --------------------------------- ITEM NO.
Meeting Date Prepared by Mayor’s review Council review
5/08/23 JB
73
5.D. &
Spec 2.A.
74
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance & Governance Committee
FROM: Joel Bush, Chief Technology Officer
BY: Eric Compton, TIS Franchise Analyst
CC: Mayor Ekberg
DATE: May 1st, 2023
SUBJECT: Private LTE / CBRS Proof of Concept Funding - Interlocal Agreement
Revision
ISSUE
TIS is seeking Council authorization to amend the recently adopted Interlocal Agreement with
the Washington State Department of Commerce.
BACKGROUND
On March 20th, 2023 the Mayor was authorized to sign an Interagency agreement with the
Washington State Department of Commerce, Broadband Office to deploy a Private LTE Proof of
Concept to fund the deployment of the Infrastructure with up to $1,000,000.
DISCUSSION
An additional $400,000 has been made available for the project which brings the total project
cost to $1,400,000. The funds cover the cost of the deployment, a contingency, and the
purchase 600 Private LTE compatible Chromebooks.
FINANCIAL IMPACT
There will be limited financial impact in conducting the Private LTE network, but some staff time
will be required to determine connectivity of cellular sites to the City or network. In our current
discussions, the State Broadband Office will provide enough funds for all infrastructure and
three (3) years of spectrum license fees and managed services. Spectrum license and
managed service fees of $94,000 per year will need to be part of the 2025/2026 budget
discussions if Tukwila wishes to continue beyond the initial POC.
RECOMMENDATION
The Finance and Governance Committee is being asked to approve and forward to the
5/8/23 Committee of the Whole and Special Meeting Consent Agenda to authorize the Mayor
to sign the amended Interagency Agreement with the Washington State Department of
Commerce, Broadband Office.
ATTACHMENTS
Revised Interlocal Agreement
75
76
Department of Commerce
Contract Number: 23-66233-014
Washington State Department of Commerce
Local Government Division
Washington State Broadband Office
1. Contractor 2. Contractor Doing Business As (optional)
City of Tukwila
12424 42nd Ave S
Tukwila, WA 98168
DBA Tukwila Community Center
3. Contractor Representative (only if updated) 4. COMMERCE Representative (only if updated)
Joel Bush
Chief Technology Officer
(206) 919-5943
Joel.Bush@TukwilaWA.gov
Connie Rivera
Broadband Infrastructure
Programs Manager
360-704-9535
Connie.rivera@commerce.wa.gov
PO Box 42525
1011 Plum Street SE
Olympia, WA 98504
5. Original Contract Amount
(and any previous amendments)
6. Amendment Amount 7. New Contract Amount
$1,000,000 $400,400 $1,400,400
8. Amendment Funding Source 9. Amendment Start Date 10. Amendment End Date
Federal: State: X Other: N/A: Upon execution date June 30, 2023
11. Federal Funds (as applicable):
N/A
Federal Agency:
N/A
CFDA Number:
N/A
12. Amendment Purpose:
The City of Tukwila will deploy an outdoor private wireless solution to connect students to quality
broadband with a focus on the neighborhoods of Allentown, Tukwila Hill, and Tukwila International
Boulevard. Network coverage has been designed to provide wireless broadband service in the “hotspots”
shown in the Student Internet Need Analysis heat map .
COMMERCE, defined as the Department of Commerce, and the Contractor, as defined above, acknowledge and
accept the terms of this Contract and Attachments and have executed this Contract on the date below and warrant
they are authorized to bind their respective agencies. The rights and obligations of both parties to this Contract are
governed by this Contract and the following documents hereby incorporated by reference: Attachment “A” – Scope of
Work and Budget.
FOR CONTRACTOR FOR COMMERCE
Allan Ekberg, Mayor
Date
Mark K. Barkley, Assistant Director, Local Government Division
Date
APPROVED AS TO FORM ONLY
Sandra Adix
Assistant Attorney General
3/20/2014
Date
77
2
This Contract is amended as follows:
The purpose of this amendment is to modify revise the Scope of Work and amend funding to provide
additional $. Original agreement award $1,000,000 and revised agreement $1,400,400.
The SCOPE OF WORK and BUDGET is amended the original Scope of Work and Budget to add sales tax
and to purchase approximately 600 chrome books a as stated in Attachment A.
ALL OTHER TERMS AND CONDITIONS OF THIS CONTRACT AND AMENDMENTS REMAIN IN FULL FORCE
AND EFFECT.
78
3
Attachment A
Amended Scope of Work and Budget
Department of Commerce, Washington State Broadband Office
and
City of Tukwila
To amend the scope of work to add sales tax and to purchase approximately 600 PrivateLTE
Chromebooks.
Revised Budgetary Estimate
Budget Estimate
Equipment & Deployment $ 800,000
License Fees & Manage Services 200,000
Contingency 50,000
PrivateLTE Chromebooks (600) 227,400
Estimated Sales Tax 123,000
Project Total $1,400,400
79