HomeMy WebLinkAbout23-085 - Makers Architecture and Urban Design, LLP - Consulting Services: Tukwila Comprehensive Plan Periodic Update
Agreement Number:
23-085 (a)
City of Tukwila
Council Approval 4/17/23
6200 Southcenter Boulevard, Tukwila WA 98188
CONTRACT FOR SERVICES
Amendment #________
Between the City of Tukwila and MAKERS Architecture and Urban Design, LLP
That portion of Contract No. 23-085 between the City of Tukwila and MAKERS Architecture and
Urban Design, LLP is hereby amended as follows:
Section 4. Payment: The Consultant shall be paid by the City for completed work and for
services rendered under this Agreement as follows:
A.Payment is hereby changed to include an additional $6,000 for additional work within
the existing scope of services. See revised budget. The maximum amount payable
under this contract as amended inclusive of all fees and other costs shall not exceed
$131,000.00 without express written modification of the Agreement signed by the
City.
All other provisions of the contract shall remain in full force and effect.
January
25th
Dated this _________ day of ___________________________, 2024.
CA Reviewed May 2020 Page 1 of 2
Agreement Number:
23-085 (a)
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
CONTRACTOR:
CITY OF TUKWILA
By:
Thomas McLeod, Mayor 1/25/24
Printed Name:
Title:
ATTEST/AUTHENTICATED:
Christy OÓFlaherty, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
CA Reviewed May 2020 Page 2 of 2
Tukwila Comprehensive Plan
Revised Fee Proposal 01.18.2024
% OF
TASK
ESTIMATED TOTAL TOTAL
$
1 Management, Checklists, Gap Analysis 16,500 13%
$
2 Public Outreach 18,000 14%
$
3 Land Use Element 12,000 9%
$
4 Housing Element 30,000 23%
Infuse Climate Change (covered by Watershed and $
5 Equity) 3,355 3%
$
6 Development Regulations 3,500 3%
$
7 GIS Mapping Support 9,000 7%
$
8 Council/Commission Updates 10,000 8%
$
Leland 14,000 11%
$
Watershed 14,145 11%
$
Misc. Expenses 500 0%
$
Total 131,000 100%
DocuSign Envelope ID: 5D8C0862-E69E-46E9-A22D-3D36789A1231
City of Tukwila
6200 Southcenter Boullevard, TukwHa WA 98188
Contract Number: 23-085
Council Approval 4/17/23
PROFESSIONAL SERVICES AGREEMENT
(Includes consultants, architects, engineers, accountants, and other professional services)
THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter
referred to as the City", and MAKERS Architecture and Urban Design, LLP, hereinafter referred to as
the Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified.
1. Pro"ect Desi nation. The Consultant is retained by the City to perform planning analysis and
public involvement services in connection with the project titled "Tukwila Comprehensive Plan
Periodic Update".
2. Sco e of Services. The Consultant agrees to perform the services, identified on Exhibit "A"
attached hereto, including the provision of all labor, materials, equipment, and supplies.
3 Duration of A • reement• Time for Performance. This Agreement shall be in full force and
effect for a period commencing upon execution and ending December 31, 2024, unless sooner
terminated under the provisions hereinafter specified. Work under this Agreement shall
commence upon written Inotiqe by the City to the Consultant to proceed. The Consultant shall
perform all services and provide all work product required pursuant to this Agreement no later
than December 31, 2024, unless an extension of such time is granted in writing by the City.
4. ?gym". The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit
"6" attached hereto, provided that the total amount of payment to the Consultant shall not
exceed $125,000.00 without express writtenlmodification of the Agreement signed by the
City.
B. The Consultant may submit vouchers to the City once per month during the progress of
the work for partial payment for that portion of the project completed to date. Such
vouchers will be checked by the City and, upon approval thereof, payment shall be made
to the Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned will be
made promptly upon its ascertainment and verification by the City after the completion of
the work under this Agreement and its acceptance by the City.
D. Payment as provided in this section shall be full compensation for work performed,
services rendered, and for all materials, supplies, equipment, and incidentals necessary
to complete the work.
E. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City and the state of Washington for a
period of three (3) years after final payments. Copies shall be made available upon
request.
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5. Ownershr and Use of Documents. All documents, drawings, specifications and other
materials produced by the Consultant in connection with the services rendered under this
Agreement shall be the property of the City whether the project for which they are made is
executed or not. The Consultant shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
the Consultant's endeavors. The Consultant shall not be responsible for any use of the said
documents, drawings, specifications or other materials by the City on any project other than
the project specified in this Agreement.
6. Com Hance with Laws. The Consultant shall, in performing the services contemplated by
this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances
and regulations, applicable to the services rendered under this Agreement.
7. Indemnification. The Consultant shall defend, indemnify, and hold the City, its officers,
officials, employees, and volunteers harmless from any and all claims, injuries, damages,
losses or suits including attorney fees, arising out of or resulting from the acts, errors or
omissions of the Consultant in performance of this Agreement, except for injuries and damages
caused by the sole negligence of the City.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the Consultant
and the City, its officers, officials, employees, and volunteers, the Consultant's liability
hereunder shall be only to the extent of the Consultant's negligence. It is further specifically
and expressly understood that the indemnification provided herein constitutes the Consultant's
waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The provisions of
this section shall survive the expiration or termination of this Agreement.
8. insurance. The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise from
or in connection with the performance of the work hereunder by the Consultant, its agents,
representatives, or employees. Consultant's maintenance of insurance as required by the
agreement shall not be construed to limit the liability of the Consultant to the coverage provided
by such insurance, or otherwise limit the City's recourse to any remedy available at law or in
eqluity.
A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the
types and with the limits described below:
1. Automobile Liability insurance with a minimum combined single limit for bodily injury
and property damage of $1,000,000 per accident. Automobile Liability insurance
shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be
written on Insurance Services Office (ISO) form CA 00 01 or a substitute form
providing equivalent liability coverage. If necessary, the policy shall be endorsed to
provide contractual Ikabilhity coverage.
2. Commercial General Liabilit insurance with limits no less than $2,000,000 each
occurrence, $2,000,000 general aggregate. Commercial General Liability
insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall
cover liability arising from premises, operations, stop -gap independent contractors
and personal injury and advertising injury. The City shall be named as an additional
insured under the Consultant's Commercial General Liability insurance policy with
respect to the work performed for the City using an additional insured endorsement
at least as broad as ISO endorsement form CG 20 26.
CA revised May 2020
Workers' Compensation coverage as required by the Industrial Insurance laws of
the State of Washington.
Page 2
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4. Professional Liability with limits no less than $2,000,000 per claim and $2,000,000
policy aggregate limit. Professional Liability insurance shall be appropriate to the
Consultant's profession.
B. Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher
insurance mits than the minimums shown above, the Public Entity shall be insured for the
full available limits of Commercial General and Excess or Umbrella liability maintained by
the Contractor, irrespective of whether such limits maintained by the Contractor are greater
than those required by this Contract or whether any certificate of insurance furnished to
the Public Entity evidences limits of liability lower than those maintained by the Contractor.
C. Other Insurance Provision. The Consultant's Automobile Liability and Commercial
General Liability insurance policies are to contain, or be endorsed to contain that they shall
be primary insurance with respect to the City. Any Insurance, self-insurance, or insurance
pool coverage maintained by the City shall be excess of the Consultant's insurance and
shall not be contributed or combined with it.
D. Acceptability of Insurers. Insurance is to be placed with insurers wth a current A.M.
Best rating of not less than A:VII.
E. Verification of Coverage. Consultant shall furnish the City with original certificates and a
copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of the Contractor
before commencement of the work. Upon request by the City, the Consultant shall furnish
certified copies of all required insurance policies, including endorsements, required in this
Agreement and evidence of all subcontractors' coverage.
F. Notice of Cancellation. The Consultant shall provide the City with written notice of any
policy cancellation, within two business days of their receipt of such notice.
G. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the
insurance as required shall constitute a material breach of contract, upon which the City
may, after giving five business days' notice to the Consultant to correct the breach,
immediately terminate the contract or, at its discretion, procure or renew such insurance
and pay any and all premiums in connection therewith, with any sums so expended to be
repaid to the City on demand, or at the sole discretion of the City, offset against funds due
the Consultant from the City.
9. Inde endent Contractor. The Consultant and the City agree that the Consultant is an
independent contractor with respect to the services provided pursuant to this Agreement.
Nothing in this Agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither the Consultant nor any employee of the
Consultant shall be entitled to any benefits accorded City employees by virtue of the services
provided under this Agreement. The City shall not be responsible for withholding or otherwise
deducting federal income tax or social security or for contributing to the state industrial
insurance program, otherwise assuming the duties of an employer with respect to the
Consultant, or any employee of the Consultant.
10. Covenant A ainst Contin ent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon
or resulting from the award or making of this contract. For breach or violation of this warrant,
the City shall have the right to annul this contract without liability, or in its discretion to deduct
from the contract price or consideration, or otherwise recover, the full amount of such fee,
commission, percentage, brokerage fee, gift, or contingent fee.
CA revised May 2020
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11. Discrimination Prohibited. Contractor, with regard to the work performed by it under this
Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin,
age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation,
the presence of any disability, or any other protected class status under state or federal law,
in the selection and retention of employees or procurement of materials or supplies.
12. Auignipsat. The Consultant shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City.
13. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
14. Termination.
A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days
written notice to the Consultant.
B. In the event of the death of a member, partner, or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this Agreement, if requested to do
so by the City. This section shall not be a bar to renegotiations of this Agreement between
surviving members of the Consultant and the City, if the City so chooses.
15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the
Consultant shall at all times comply with, all applicable federal, state and local laws,
regulations, and rules, including the provisions of the City of Tukwila Municipal Code and
ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is
instituted to enforce any term of this Agreement, the parties specifically understand and agree
that venue shall be properly laid in King County, Washington. The prevailing party in any such
action shall be entitled to its attorney's fees and costs of suit. Venue for any action arising
from or related to this Agreement shall be exclusively in King County Superior Court.
16. Severabilitv and Survival. If any term, condition, or provision of this Agreement is declared
void orlunenforceable or limited in its application or effect, such event shall not affect any other
provisions hereof and all other provisions shall remain fully enforceable. The provisions of this
Agreement, which by their sense and context are reasonably intended to survive the
completion, expiration or cancellation of this Agreement, shall survive termination of this
Agreement.
17. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notices to Consultant shall be sent to the following address:
Julie Bassuk, AICP
MAKERS Architecture and Urban Design, LLP
500 Union Street, Suite 700
Seattle, WA 98101
18. Entire A reement• Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Consultant and
supersedes all prior negotiations, representations, or agreements written or oral. No
amendment or modification of this Agreement shall be of any force or effect lunless it is in
writing and signed by the parties.
CA revised May 2020
Page 4
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DATED this 8th day of May, 2023.
CITY OF TUKWILA
NG
EDocuSigned by:
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Man Ekberg, Mayor
ATTEST/AUTHENTICATED:
—DocuSigned by:
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88678483CB594E7...
Christy O'Flaherty, City Clerk
APPROVED AS TO FORM:
DocuSigned by:
aaAtt,
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Office of the City Attorney
CA revised May 2020
CONSULTANT:
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Printed Name: Julie Bassuk
Title: Partrier
Page 5
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TUK\A/ILA COMPREHENSWE PLAN UPDATE
April 11,2023
0 „„1 EC T (S, OA
This project aims to assist the City of Tukwila (City) in updating the City's Comprehensive IPlan for the 2024-2044
planning horizon as required bythe Growth Management Act. Work for the periodic update must be adopted by
December 31, 2024, however, the Tukwila CityCouncil schedule requires that a near -final draft of the updated
Plan be Ilargelly completed lby early Spring of 2024 and adopted no Ilater than September 2024.
The Tukwila Comprehensive IPlan is the primary policy document that guides the City's evolution and growth over
a 20 -year period. It identifies the desired type, configuration, and intensity of land uses throughout the city, as well
as the character and capacity of public facilities and services.
This scope centers around providing strategy input and maps to support the new Land Use background report
and element, drafting the updated Housing background report and element, and providing input on climate
change and equity issues in the Natural Environment element and throughout the IPlan. As is feasible within the
project timeline and available grant funding, the scope also includes facilitating public engagement, providing GIS
mapping outside the Land Use element, and suggesting specific code changes to align with policy revisions as
described in Task 6.
TA
A CA
1„1 IPROJ ECT NflrlIATiON, DATA REQUEST, AND MANAG EMENT
Coordinate with the City's project team to Ilaunch the effort. Clarify project goals, review the work plan and
schedule, schedule monthly check -ins, and identify key project participants. Monthly check -ins may include
additional City staff, subject -matter experts, or subconsultants as is efficient and appropriate to the agenda
focus. Request relevant background information, including existing plans and relevant ongoing updates, GIS
data and maps, and other relevant documents.
1,2 CHECKLISTS AND GAP ANALYSRS
Review the Housing and Natural Environment background reports and elements and sections relevant to
Land Use in detail and complete a cursory review of the other background reports and elements. Evaluate
the existing Plan's overall appearance, usability, organization, as well as its goals and policies. Review the
City's work on the Washington Department of Commerce and IPSRC checklists. Identify consistency with
King County Countywide Planning Policies and Vision 2050 guidance. Identify how the Housing analysis
needs to be modified to ensure consistency with current Department of Commerce guidance for analysis.
Meet with Staff to review initial findings and brainstorm key refinements to existing goals and policies.
IMIIE DENG S
• Up to 14 project Initiation and monthly check -ins
• Gap analysis meeting with select City Staff
IIDIEJ„„„ III VIE RA BIILIES
• Monthly check-in agendas and summaries
, ' ,
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TUK\A/ILA COMPREHENSWE PLAN UPDATE
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2„1 CO MLJNITY ENGAGE ENT PROGRAM
MAKERS will prepare a broad and inclusive engagement program that builds upon ongoing engagement
related to the missing middle housing project and emphasizes reaching marginalized communities. This
effort will start by drafting a public engagement plan which outlines engagement with community-based
organizations (CB0s) and the public to support this project and coordinate with the missing middle housing
and Transportation IPlan projects. The plan will also include communication strategies and roles and
responsibilities for the City and consultant team. MAKERS will update the plan to respond to City feedback.
Given budget constraints, the plan will identify priorities and opportunities to collaborate with staff or
community representatives to expand the reach. Engagement activities are outlined below but will be refined
through the engagement plan and Ilimited to what is feasible given the estimated level of effort.
• Key stakeholder interviews. Facilitate up to six video interviews to include City Councilors, Planning
Commissioners, and/or community stakeholders that can convey context around current issues,
opportunities, and priorities.
• Road show. Develop up to three presentations at project milestones that City staff, community Iliaisons,
and/or consultants can take to pre-existing gatherings of community groups or other public agencies.
• Project website and interactive online engagement tools. Provide Comprehensive IPlan related content at
initiation and three project milestones for the project website and online engagement hub to be
established through the middle housing project. Engagement tools to be used will likely include surveys,
idea walls, and an interactive mapping tool.
• Support community Iliaisons. Build on the partnership with community-based organizations (CB0s) to be
established through Tulkwilla's middle housing project. Provide Comprehensive IPlan content for Iliaison
use as described in "road show" above.
• Public meetings. Host up to three in person meetings to gather community feedback at key project
milestones. These will likely be focused on project introduction and focus areas; choices/options for
policies, goals, and strategies; and draft policies, goals, and strategies.
P0111111
• Up to six video interviews
• Up to three public meetings
• Other outreach activities as outlined in the public engagement plan
DOI' APO ;
• Draft and final engagement plan memo
• Up to four draft and final Comprehensive IPlan Update content updates for the project online engagement hub
• Draft and final engagement findings summary presentation
D S E
3.1 STRATEGY INPUT ANE) AP DEVELOPMENT
The City of Tukwila does not have a standalone Land Use element or Land Use background report.
Information and analysis required by GMA is Ilocated throughout the document in various elements, including
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TUK\A/ILA COMPREHENSWE PLAN UPDATE
April 11,2023
several subarea elements. MAKERS will provide an outline for the Land Use background report and element
consistent with Commerce requirements and supportive of the 2044 IPlan update. City Staff will consolidate
relevant information in the existing plan into the proposed outline of the new Land Use background report
and element, with assistance and recommendations from MAKERS.
• MAKERS will provide an outline for the Land Use background report and element.
• City Staff will identify where Land Use information currently resides as part of Task 1 and compile
material for team use.
• Leland will analyze the demand for medium- and high-density residential and mixed-use within Tukwila,
identify barriers to this development, and collaborate with MAKERS and the City to suggest policies,
development code updates, or other changes to remove these barriers. Leland will build on the market
feasibility analysis conducted within Tulkwila's TOD Housing Action IPlan for the TIB Station Area, ongoing
Middle Housing analysis, as well as data available in the current Housing background report, subarea
plans, or other availalble information.
• MAKERS and Leland will review relevant existing land use information provided by the City and attend a
meeting to brainstorm goals, policies, and strategies that meet GMA, IPSRC's Vision 2050, and the King
County Countywide Planning IPolicies consistency requirements; and direct growth and development to
respond to community feedback. MAKERS will develop the meeting agenda, summarize findings for
Leland feedback, and provide these findings and strategy recommendations to the City, for use in
developing the Land Use background report and element.
M 1E111E7 IIIINGS
• Land Use focused meetings with City staff Included in Task 1
• Draft and final land use strategy recommendations summary.
TA S
10 L)S
4.1 UPDATE ELE ENT
The existing Housing background report and element need to be updated to be consistent with inventory and
current policy and regulatory requirements from the Countywide Planning Policies, Department of
Commerce, Vision 2050, and to incorporate reasonable measures and potential Ilegislative updates. Analysis
used shall be consistent with current guidance from these review bodies. The background report will be
streamlined and focus on components necessary to meet requirements and lay the foundation for policies
and future development code updates. It will focus on housing targets for different income Ilevels,
encouraging infill development, expanding opportunities to increase home ownership, and potential
displacement of vulnerable populations.
MAKERS will prepare the Housing background report and element update, drawing from the existing
element, Leland's Land Use analysis, Transit Oriented Development (TOD) Housing Strategies IPlan, and the
ongoing middle housing project.
• Building from the gap analysis and current Commerce guidance, MAKERS will compile and where feasible
within the level of effort, update relevant readily available data related to housing characteristics and
gaps related to IPSRC, GMA, and Countywide Planning Policy requirements. Additional analysis required
will be provided by City staff.
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TUK\A/ILA COMPREHENSWE PLAN UPDATE
April 11,2023
• MAKERS will meet with City staff to brainstorm goals, policies, and strategies to reflect Ilocal housing
needs, respond to community feedback, current impediments to multifamily housing development, and
address the region's growing demand for affordable housing. Topics will likely include increasing housing
supply and variety, housing affordability, special needs housing, regional collaboration, and monitoring.
• MAKERS will summarize meeting outcomes and provide findings for City feedback. Considering this
feedback, MAKERS will develop a working draft the Housing background report and element for City
review.
• MAKERS will respond to City feedback and issue the Draft Housing background report for review by City
staff and Housing element for review by City staff, the community, and Planning Commission.
• MAKERS will update in response to feedback and issue the prefinal Housing background report and
element. The City will make any further changes required after rprefinal delivery.
M 1E111E7 IIIINGS
• Housing focused meetings with City staff included in Task 1
11D11E111„„,.111VEIIRAIIBIll„„,.11ES
• Draft and prefinal Housing background report and element
.\ .
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\.11(EI E N
5.1 C LWATE C HANGE
New guidance requires that the City's plan incorporate consideration of climate change into the Plan's
background reports and elements. The Watershed Company (Watershed) will assist City staff in developing
these portions of the Plan. Tasks include:
• Watershed will review the IPlans existing policies to identify opportunities to address climate change.
This includes the existing Shoreline and Natural Environment elements; Wetlands, Streams, and Steep
Slopes Code Update; and Urban Forestry program/updated Landscaping Code. Watershed will coordinate
with staff updating these elements.
• Watershed will collaborate with MAKERS and City staff to brainstorm goals, policies, and strategies that
consider climate change throughout the Comprehensive Plan Update, emphasizing the Natural
Environment element. Watershed will summarize findings for MAKERS feedback and provide strategy
recommendations to the City.
• Watershed will identify recommended changes to the Natural Environment element to incorporate climate
change strategies, respond to team feedback, and provide for the City's use in completing the Natural
Environment element update.
5.2 EQUITY
New guidance requires that the City's plan incorporate equity into the IPlans background reports and
elements. MAKERS will assist City staff in developing these portions of the IPlan up to the $3,355.00 level of
effort included in the fee proposal. Tasks include:
• MAKERS will recommend opportunities to address equity.
4
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TUKWILA C OMPREHENSIVE PLAN UPDATE
,SC 0,1P E W 0 IR, K
April 11,2023
• MAKERS will collaborate with City staff to brainstorm goals, policies, and strategies that consider equity
throughout the Comprehensive IPlan Update, building on findings from community engagement with
marginalized communities.
• MAKERS will summarize findings and provide this strategy input to the City.
0000„grort ENG S
• Climate change and equity focused meetings with City staff included in Task 1; Watershed will attend up to
three (3) virtual team meetings
111)11E111_111V IIE RA113111„„IES
• Draft and final climate change strategy recommendations summary
• Draft and final equity strategy recommendations summary.
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6.1 RECOMMENDED C ODE C HANG ES
Identify where policy revisions imply future code changes and which code provisions might be revised, up to
$3,500.00 anticipated in the level of effort. This is intended to assist staff in future code cleanup efforts,
and/or inform the scope of a broader code overhaul. MAKERS will coordinate with the City to identify the
best areas of focus for this work.
IIEET
▪ Code change topics covered in meetings with City staff included in Task 1
0, v
7.1 G 5 MAPPING SUPPORT
MAKERS will develop GIS maps supporting the Comprehensive IPlan Update, up to $9,000.00 anticipated in
the level of effort. MAKERS will coordinate with the City to identify the best areas of focus for this work,
prioritizing maps that will support the Land Use and Housing background reports and elements.
11,(1111E:IIET 111111'4GS
• GIS mapping topics covered in meetings with City staff included in Task 1
111)11E1 VIERA B111„„111ES
• GIS maps prioritized by City staff up to the level of effort anticipated .for this task.
0 I
01\41.1f1/1
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8.1 COUNCH_JCOMMSSnN BRIEFINGS
Prepare, attend, and summarize a kickoff meeting with the Planning Commission to introduce the team and
ask commissioners what aspects of the Comprehensive IPlan Update are most important to them.
5
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TUK\A/ILA COMPREHENSWE PLAN UPDATE
April 11, 2023
Collaborate with staff to provide level of effort equivalent to preparing, attending, and summarizing three
total meetings with a combination of the Planning Commission, City Council, or other joint meetings, at key
milestones. Number of total meetings will be dependent on the proportion of responsibilities provide by City
Staff on a meeting -by -meeting basis, as long as the total level of effort for all meetings does not exceed
$10,000.00.
orT DINGS
• Planning Commission kickoff
• Effort equivalent to fully supporting up to three Planning Commission, City Council, or combined
Commission/Council meetings, up to $10,000.00, including the kickoff briefing
111)10111 111\11113 ilk 1113111
• Draft and final Planning Commission kickoff briefing
• Up to three draft and final Planning Commission, City Council, or combined Commission/Council briefings
U 111111 )(SUS
• Tukwila staff will address the bulk of the goals, policies, and implementation strategies that need to be updated
per new regulatory guidance, as will the background documents that provide the inventory. These include
Economic Development, Shoreline, Parks and Recreation, Transportation, Capital Facilities, Utilities, and Roles
and Responsibilities.
• The consultant team will primarily focus on providing mapping support, updating the Housing background
reports and element, providing an outline and recommending strategies and providing mapping in support of
the new consolidated Land Use element, and recommending approaches to integrate equity and climate
change policies into the Update. This effort does not include an update to the City's critical areas ordinance
and/or a formal review of best available science (BAS).
• Given the Ilimited time available and the COMMUnity's familiarity with the existing plan, updates will fit within the
structure of the existing plan, except where consolidation of elements is proposed.
uulo
• To meet the grant -mandated and City process schedule, consultant work is anticipated to be primarily from
notice to proceed through early Spring 2024, with some Ilimited adoption support occurring through September
2024.
• This project schedule is based on City requirements, efficient scheduling, and the data provision and review
time assumptions specified in this scope of work. Longer review periods and meeting scheduling delays may
impact the project schedule.
IM III 1 11114G11
• MAKERS will schedule monthly check -ins, which will generally be 60 -minute Teams calls. MAKERS will provide
agendas and summarize the key decisions and action steps after each meeting.
• Up to 14 check -ins are assumed, monthly through April 2024.
• Leland will attend up to 10 meetings (with up to two in person, the remaining virtual) with MAKERS, City staff,
and/or the Planning Commission/Council.
DocuSign Envelope ID: 5D8C0862-E69E-46E9-A22D-3D36789A1231
TUK\A/ILA COMPREHENSWE PLAN UPDATE
April 11,2023
• Watershed will attend up to one virtual meeting with MAKERS, City staff, and/or the Planning
Commission/Council.
• Tukwila staff will schedule the gap analysis meeting with City staff and facilitate coordination between
MAKERS and City staff who are needed to provide input during development of the Comprehensive Plan
Update.
• Meetings with City staff or project stakeholders are assumed to be virtual; meetings with the Planning
Commission may be in person or virtual; meetings with the City Council will be in person.
13A CIIKGR 0 JON IIIN LI1R IIVII ( IN
• The City will provide necessary background information, including existing relevant plans, guidance, and GIS
data. This will include the existing Comprehensive Plan and recently updated or ongoing updates to the
Transportation IPlan, Water and Sewer IPlan, Stormwater IPlan, and other IPlan elements.
• To keep project on schedule, the City will endeavor to provide information requested within two weeks from the
date of request. The consultant team will notify the City of information requests as they arise to ensure the City
has the maximum amount of time to respond to requests. The consultant team will work with the City to
mitigate schedule impacts where information requests take Ilonger to fulfill.
• The City shall keep MAKERS apprised of parallel planning efforts of consequence to this project. Any new
information arising over the course of the project shall be provided to MAKERS as soon as feasible. If this new
information impacts the content of a substantially developed work product, MAKERS will endeavor to
incorporate such new information into the final work product, if possible, given available budget.
rom A 15 IF INIIIr NT
• The City will facilitate coordination of outreach and feedback sharing with the ongoing Transportation IPlan
update team as well as other parallel planning efforts.
• Comprehensive IPlan related website contents, features, and complexity will be appropriately scaled to the
available budget and level of effort for this task. Once this project concludes, website responsibilities (hosting,
maintaining, monitoring, etc.) will transfer to the City or other designee.
• Engagement strategies will be scaled to align with the proposed level of effort for Task 2.
• Engagement findings will be delivered in a summary presentation.
• MAKERS will provide materials to support the City's messaging and engagement efforts. These materials will
be excerpted from items produced in support of other scoped tasks; no additional materials will be developed
to support City -led messaging and engagement.
IID II1E1„„„ III VIE RA BIII„„IS A IN ID RIIEVIIIIIIEWS
• Land Use strategy, climate change,and equity recommendations will be delivered in short memo or
presentation format, whatever functions best to efficiently organize and convey the information.
• MAKERS will provide draft copies of presentation materials for advance review by the project team and revise
materials based on project comments.
• No more than two versions (draft and prefinal) of any deliverable will be provided except for certain GIS maps,
for which no more than three versions (draft, prefinall,and final) will be provided. The City is responsible for
Comp IPlan updates after prefinall delivery.
• City reviews of minor deliverables (engagement materials,presentations, strategy recommendation,
summaries) are assumed to occur within one week, with an additional week allocated for consultant revisions
in response to City comments.
'7
DocuSign Envelope ID: 5D8C0862-E69E-46E9-A22D-3D36789A1231
TUK\A/IILA COMPREHENSWE PLAN UPDATE
April 11,2023
• City review of the draft Housing dement is assumed to occur within two weeks, with two weeks allocated for
consultant revisions.
MA,IIPPI4 IN G S Ili IP IP 0 R
• MAKERS will provide GIS maps up to the level of effort Identified in the scope. Revisions will be Ilimited to two
rounds maximum, with the understanding that revisions of most maps will be Ilimited to one round.
8
DocuSign Envelope ID: 5D8C0862E69E-46E9+A22D-3o36789A1231
Tukwfla Comprehensive Plan
Revised Fee Proposal 04.06.2023
01 mho
1 Management, Checklists, Gap Analysis
2 Public Outreach
3 Land Use Element
4 Housing Element
5 Infuse Climate Change (coverd byVVanershedand Equity
6 Development Regulations
7 GIS Mapping Support
8 Council/Commission Updates
Leland
Watershed
Misc. Expenses
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