HomeMy WebLinkAboutTIS 2023-06-05 Item 2D - Contract Amendment #2 - 2023 Annual Overlay Program / South 119th Street Bridge Raised Crosswalk Construction Management and Inspection with KPG Psomas
INFORMATIONAL MEMORANDUM
TO: Transportation & Infrastructure Services Committee
FROM: Hari Ponnekanti, Public Works Director/City Engineer
BY: Josh Hartley, Public Works Deputy Director Transportation
CC: Mayor Ekberg
DATE: June 2, 2023
SUBJECT: 2023 Annual Overlay Program & S. 119th St. Bridge Raised Crosswalk
Project No. 82310401 & 92210301
Amendment 2 – Contract No. 23-012 KPG Psomas, Inc.
ISSUE
Execute Amendment 2 with KPG Psomas, Inc. (KPG) to include construction management and
inspection services for the above referenced projects.
BACKGROUND/DISCUSSION
Every year, Public Works issues a construction project to grind and overlay several blocks of
roadways in the City of Tukwila. The Annual Overlay Program is intended to preserve and maintain
the street structure in a safe and useable state by resurfacing before failure, which also minimizes
costs. Before work can commence, an engineer of record is required to prepare, design, and
manage construction of the project. KPG provides a unique blend of knowledge and understanding
of the City’s overlay program that provides efficiency and benefits which cannot be matched at this
time by any other firm. KPG has also performed very well in providing construction management
services and inspection services. KPG has provided an amendment, scope of work, and fee
estimate for construction management and inspections services for the Overlay Program and S.
119th crosswalk project.
FINANCIAL IMPACT
Funding will be utilized from three (3) CIP projects as listed below:
KPG Contract CIP Project Budget
Original Contract: $149,824.00 Overlay Program $350,000.00
Amendment 1: $52,254.00 S. 119th Raised C/W $65,000.00
Amendment 2: $220,052.00 ADA Improvements $10,000.00
Total: $422,130.00 Total: $425,000.00
Construction management of both projects will be performed by KPG and will be funded via the
same projects listed above.
RECOMMENDATION
Approve Amendment 2 for KPG for $220,052.00 and consider this item on the Consent Agenda at
the June 12, 2023 Special Meeting.
ATTACHMENTS: 2023 CIP, Page 62,73,75
KPG Amendment 2 Proposal & Contract Documents
125
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2023 to 2028
PROJECT: S 119th St Bridge/ 42nd Ave S Raised Crosswalk and RRFB
Project No.92210301
DESCRIPTION:
JUSTIFICATION:
STATUS:
MAINT. IMPACT:
COMMENT:
FINANCIAL Through Estimated
(in $000's)2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL
EXPENSES
Design 30 30
Land (R/W)0
Const. Mgmt.35 35
Construction 185 185
TOTAL EXPENSES 0 0 250 0 0 0 0 0 0 250
FUND SOURCES
Proposed Grant 175 175
Awarded Grant 0
Mitigation Expected 0
103 Fund Balance 0 0 75 0 0 0 0 0 0 75
TOTAL SOURCES 0 0 250 0 0 0 0 0 0 250
Residential improvements and traffic calming features to reduce speeds and improve pedestrian and bicycle
safety. Grants submitted to WSDOT and TIB for 2023/2024 funding.
Install raised crosswalk, curb bulbs, and a Rectangular Rapid Flashing Beacon on 42nd Ave S at the intersection
of the S 119th street pedestrian bridge.
Enhance safety for pedestrians crossing at S 119th Street/42nd Ave S and encourages transportation choices
for the neighborhood.
New crosswalk and pedestrian flashing beacon will need to be maintained.
2023 - 2028 Capital Improvement Program 22126
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2023 to 2028
PROJECT: Annual Overlay and Repair Program
Project No.80010401
DESCRIPTION:
JUSTIFICATION:
STATUS:
MAINT. IMPACT:
COMMENT:
FINANCIAL Through Estimated
(in $000's)2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL
EXPENSES
Design 316 150 150 150 150 150 150 150 150 1,516
Land (R/W)0
Const. Mgmt. 43 200 200 200 200 200 200 200 200 1,643
Construction 970 1,050 1,050 1,050 1,050 1,050 1,150 1,150 1,300 9,820
TOTAL EXPENSES 1,329 1,400 1,400 1,400 1,400 1,400 1,500 1,500 1,650 12,979
FUND SOURCES
Awarded Grant 0
Proposed Grant 0
Mitigation Actual 0
Mitigation Expected 0
Solid Waste Utility Tax 1,329 1,400 1,400 1,400 1,400 1,400 1,500 1,500 1,650 12,979
TOTAL SOURCES 1,329 1,400 1,400 1,400 1,400 1,400 1,500 1,500 1,650 12,979
Ongoing project. Only one year actuals shown in first column.
Each year various sections of roadway throughout the City are designed and constructed for asphalt overlay.
Reduces annual maintenance.
Select, design and construct asphalt and concrete pavement overlays of arterial and residential streets.
Preserve and maintain the street structure in a safe and useable state by resurfacing before failure which also
minimizes costs. Some individual sites may be coordinated with water, sewer, and surface water projects.
2023 - 2028 Capital Improvement Program 1212127
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2023 to 2028
PROJECT: Americans with Disabilities Act (ADA) Improvements
Project No.91510405
DESCRIPTION:
JUSTIFICATION:
STATUS:
MAINT. IMPACT:
COMMENT:
FINANCIAL Through Estimated
(in $000's)2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL
EXPENSES
Design 35 5 5 5 5 5 5 5 70
Land (R/W)0
Const. Mgmt. 5 5 5 5 5 5 5 35
Construction 90 40 40 40 40 40 40 330
TOTAL EXPENSES 0 35 100 50 50 50 50 50 50 435
FUND SOURCES
Awarded Grant 0
Proposed Grant 0
Mitigation Actual 0
Traffic Impact Fees 0
Parking Tax 0 35 100 50 50 50 50 50 50 435
TOTAL SOURCES 035100505050505050435
Project will be ongoing until City facilities and infrastructure meet ADA requirements. This will also
include ADA compliance by utilities and private development.
Construct ADA compliant upgrades to City infrastructure in conjunction with a City developed plan.
The enforcement of ADA laws and standards was delayed pending legal challenges and studies. Recent
court rulings now mandate ADA compliance. The City must provide upgrades with most construction projects.
Provide annual funding to construct improvements as necessary. Began the ADA Transition Plan in 2016 with
adoption in 2017. The goal is to resolve ADA compliance issues within a reasonable time period.
Negligible.
2023 - 2028 Capital Improvement Program 1414128
City of Tukwila Agreement Number:
6200 Southcenter Boulevard, Tukwila WA 98188
CA Reviewed May 2020 Page 1 of 1
CONTRACT FOR SERVICES
Amendment #__2____
Between the City of Tukwila and KPG Psomas Inc.
That portion of Contract No._ _________________ between the City of Tukwila and
KPG Psomas Inc.____ _ is hereby amended as follows:
Section 2 Scope of Services shall be amended with the following:
The Consultant agrees to provide construction services for the Tukwila Parkway
Emergency Repair project in accordance with the scope of work included as Exhibit A-2.
Section 4 Payment shall be modified as follows:
An estimated budget for work provided by Consultant is included as Exhibit B-2, provided
that the total amount of payment to the consultant under this agreement shall not exceed
$422,130.00 (Orig PSA $149,824.00 + Amend 1 for $52,254.00 + this Amend 2 for
$220,052.00) without express written modification of the Agreement signed by the City.
All other provisions of the contract shall remain in full force and effect.
Dated this ___ _____ day of ___ _______________, 20 ______________.
CITY OF TUKWILA CONTRACTOR
Allan Ekberg, Mayor Printed Name: Nelson Davis, Vice President
ATTEST/AUTHENTICATED APPROVED AS TO FORM
Christy O’Flaherty, MMC, City Clerk Office of the City Attorney
129
EXHIBIT A-2
City of Tukwila KPG Psomas Inc.
2023 Overlay Program KPG Project Number 9TUK010400
Construction Management Services Page 1 of 8 May 2023
Construction Management Services
Scope of Work
May 2023
City of Tukwila
2023 Overlay Program
City Project Number: 82310401
KPG Project Number: 9TUK010400
KPG Psomas (Consultant) will provide construction management services for the construction contract to
complete the City of Tukwila 2022 Overlay Program project. The proposed work includes:
- Paving at multiple sites within City of Tukwila: 32nd Ave S. & 33rd Pl S., 140th St & 35th Ave S, S
142nd St & 37th Ave S., S 137th St & S 139th St & 51st Ave S., and S. 144th St.
- S 119th St Crossing with raised crosswalk & RRFB.
A detailed scope for the Contract follows:
I. INTRODUCTION
The following scope of services and associated costs are based upon the assumptions outlined below.
General Assumptions:
The level of service and fee is based on project duration of 60 working days.
The proposed project team will include a part time Project Manager (0.5 hours a week) part time
Resident Engineer (20 hours a week), one full time Construction Inspector (45 hours a week), a
part time Documentation Specialist (20 hours a week), and one part time Project Engineer from
KPG Psomas’s design team to review submittals and interpret Contractor inquiries, as needed (30
total hours). The team also includes a sub-consultant to provide services for materials testing and
construction site observation to satisfy Tukwila Municipal Codes for work within certain soil
classifications.
City will review and execute the insurance, bonds, and the Construction Contract.
Consultant will coordinate during audits or traffic control operations related to project impacts and
help the City to complete any other required correspondence with outside agencies.
The City will work with the Contractor to conduct all community outreach in relation to phasing
and direct impacts due to construction. The City’s Contractor shall be responsible for the
communication to the community on schedule and work activities.
KPG design engineers will be available during construction to answer questions and review
RAM’s, shop drawings, and answer RFI’s.
130
EXHIBIT A-1
City of Tukwila KPG Psomas Inc.
2023 Overlay Program KPG Project Number 9TUK010400
Construction Management Services Page 2 of 8 May 2023
Consultant services will be performed in accordance with the WSDOT Construction Manual,
Contract plans & special provisions, and City of Tukwila engineering standards.
The franchise Utilities will provide field inspection for all work surrounding the construction or
relocation of their utility systems if necessary.
Coordination of construction with franchise utilities, if any, will be done by City Contractor.
Consultant will help facilitate coordination between utilities and Contractor as needed or requested
by City.
II. SCOPE OF WORK
The objective and purpose of this Construction Management Services Agreement is for the Consultant to
successfully deliver the construction of the Project to the City by ensuring that the improvements are
constructed in accordance with the approved Plans and Specifications, as may be amended or revised, that
all of the required Project documentation is accounted for, and ultimately that the City of Tukwila receives
a successful review by any outside agency including state audits at the end of the Project.
TASK 1 – MANAGEMENT / COORDINATION /ADMINISTRATION
Provide overall project management, coordination with the City, monthly progress reports, and invoicing.
This effort will include the following elements.
1.1 Organize and layout work for project staff. Prepare project instructions on contract administration
procedures to be used during construction.
1.2 Review monthly expenditures and CM team scope activities. Prepare and submit monthly project
progress reports to the City along with invoices describing CM services provided each month.
Prepare and submit reporting required by funding source(s), if any.
Deliverables:
Monthly invoices and progress reports
TASK 2 – PRECONSTRUCTION SERVICES
2.1 Assist City with Award Process: Review bid tabs for unbalanced items, inspect bid package for
completeness, conduct reference and debarment checks through SAM system, and recommend
award of lowest responsive bidder.
2.2 Administrative Services up to Contractor Notice to Proceed (NTP): KPG Psomas will provide
support startup of the project with any miscellaneous administrative needs as further detailed
below:
a. Preconstruction (PreCon) Photos: KPG Psomas staff shall collect and log a
comprehensive set of precon photos, prior to City Contractor mobilizing to the site, for the
purpose of documenting pre-existing site conditions. These shall be delivered to the City
in digital form as part of the final project files.
b. Review Plans and Specs: KPG Psomas staff shall familiarize themselves with all plans,
specs, and City standards that will be incorporated into this project, in order to familiarize
themselves with project limits, elements of work to be performed, measurement and
payment, and other project-specific considerations, prior to the first working day.
131
EXHIBIT A-1
City of Tukwila KPG Psomas Inc.
2023 Overlay Program KPG Project Number 9TUK010400
Construction Management Services Page 3 of 8 May 2023
c. Prepare Hard and Electronic Files: The Consultant will prepare all electronic and hard
copy files in preparation for the project. SharePoint will not be utilized on this contract.
d. Prepare Record of Materials (ROM): Consultant shall modify WSDOT-provided ROM,
to algin with LAG manual exceptions and to improve ease of use by all project parties. In
the absence of a WSDOT-provided ROM, KPG Psomas can generate a ROM from scratch,
however creation of a complete project ROM is outside the scope of the current budget and
may require a supplement.
e. Preconstruction Conference: KPG Psomas will prepare an agenda for, distribute notices
of, and conduct a preconstruction conference in the City’s offices or via an on-line platform
of the City’s choice. The Consultant’s team will attend the preconstruction conference.
Pertinent City staff and private utilities will also be present at this meeting. KPG Psomas
will prepare a written record of the meeting and distribute copies of the minutes to all
attendees and affected agencies, staff, etc.
At the Preconstruction conference, the Consultant shall help facilitate discussions with the
Contractor concerning the plans, specifications, schedules, pay estimate timelines and
cutoff dates, issues with utilities, any unusual conditions, State and local requirements and
any other items that will result in better project understanding among the parties involved.
f. Prepare Templates: KPG Psomas will pre-populate all electronic forms, either
Consultant or City provided, in preparation for contract administration. This includes pay
estimate templates, weekly working days statements, inspector daily reports, change
management tracking templates, etc.
g. Utility Coordination: Consultant will assist with external and internal communications
regarding utility coordination required for successful completion of the project, including
utility relocations, required service interruptions, etc.
Deliverables:
Preconstruction conference meeting minutes
Pre-construction Photos
TASK 3 – CONSTRUCTION SERVICES - FIELD
3.1 Construction Observation: The Consultant will provide one (1) inspector during construction
activities and other tasks necessary to monitor the progress of the work. The Inspector will ensure
that the daily inspection reports and working days reporting are completed in a timely manner and
contain sufficient information to assess whether the work is being conducted in compliance with
the Contract Documents per City, WSDOT,. Consultant will make IDR’s available to the City by
Friday of the same work week upon request.
The Inspector may perform the following duties as a matter of his daily activities:
i. Observe technical conduct of the construction, including providing day-to-day contact with
construction contractor, City, utilities, and other stakeholders, and monitor for adherence
to the Contract Documents. The Consultant’s personnel will act in accordance with
Sections 1-05.1 and 1-05.2 of the WSDOT Standard Specifications.
132
EXHIBIT A-1
City of Tukwila KPG Psomas Inc.
2023 Overlay Program KPG Project Number 9TUK010400
Construction Management Services Page 4 of 8 May 2023
ii. Observe material, workmanship, and construction areas for compliance with the Contract
Documents and applicable codes, and notify construction contractor of noncompliance.
Advise the City of any non-conforming work observed.
iii. Document all material delivered to the job site in accordance with the Contract Documents.
iv. Prepare daily inspection reports, recording the construction contractor’s operations as
actually observed by the Consultant; includes quantities of work placed that day,
contractor’s equipment and crews, and other pertinent information.
v. Interpret Contract Documents in coordination with the City, Contractor, and KPG.
vi. Resolve questions which may arise as to the quality and acceptability of material furnished,
work performed, and rate of progress of work performed by the construction contractor.
vii. Support the Contractor’s communication and responsibilities to answer questions from
property owners and the general public as needed.
viii. Monitor compliance of approved permits per the project specifications, if applicable.
ix. Prepare field records and documents to ensure the Project is administered in accordance
with the plans and specifications.
x. Collect and calculate delivery tickets and scaleman’s daily reports of aggregate. All tickets
will be initialed with correct bid item and stationing identified (Construction Manual 10-
2).
xi. Attend and actively participate in regular on-site weekly construction meetings.
xii. Take digital photographs during the course of construction, and record locations.
Assumptions:
Consultant will provide observation services for the days/hours that the contractor’s personnel are
on-site.
Assumption is Client’s Contractor shall work normal 40-hour work weeks. For this project the
“normal” work week may occur at night. KPG Psomas does not differentiate day shift from night
shift. However, if the City’s Contractor works a double shift (both day and night) within a single
24-hour period this will constitute two working days. Consultant’s hours for inspection are based
on one shift for number of working days allowed per Contract.
Assumption is if Contractor is working at multiple sites within the City of Tukwila, the Consultant
will split their time at the multiple locations and prioritize what location to be at for observation.
The Consultant’s monitoring of the construction contractor's activities is to ascertain whether they
are performing the work in accordance with the Contract Documents; in case of noncompliance,
Consultant will reject non-conforming work, and pursue the other remedies in the interests of the
client, as detailed in the Contract Documents.
3.2 Material Testing – Coordination & Tracking: The inspector shall coordinate with the Contractor
and the material testing firm to schedule testing of materials in the field to ensure they meet
specifications per contract requirements. The cost for this effort is included in Task 3.1.
133
EXHIBIT A-1
City of Tukwila KPG Psomas Inc.
2023 Overlay Program KPG Project Number 9TUK010400
Construction Management Services Page 5 of 8 May 2023
3.3 Construction Inspection Nights: Consultant shall support nighttime shifts with onsite
observation, as required to match Contractor’s schedule. An assumed 10 night shifts at 12-hours
each is included in the budget.
Deliverables:
Daily Construction Reports with project photos.
Field Note Records for all field-measurable pay items.
Review material test reports for compliance.
TASK 4 – CONSTRUCTION SERVICES – OFFICE
4.1 Construction Management Office Support: Original documentation will be housed at the
Consultant’s office and filed in accordance with standard filing protocol. Document Control will
consist of the following:
a. Project Coordination: Liaison with City, construction Contractor, engineer, utilities and
property owners on a regular basis to discuss project issues and status.
b. Plan Interpretations: Provide technical interpretations of the drawings, specifications,
and Contract Documents, and evaluate requested deviations from the approved design or
specifications. Coordinate with City for resolution of issues involving scope, schedule,
and/or budget changes.
c. Submittals: Consultant shall take lead on submittal reviews/ approvals. Consultant shall
coordinate review process for shop drawings, samples, traffic control plans, test reports,
and other submittals from the Contractor for compliance with the contract documents.
Submittals shall be logged and tracked by Consultant.
d. Requests for Information (RFI): Consultant shall review and respond to RFI’s. RFI’s
shall be logged and tracked by Consultant.
e. Weekly Meetings: Consultant will lead weekly meetings. Consultant will prepare agenda
for City review and distribute meeting minutes to attendees. Outstanding issues to be
tracked on a weekly basis. Weekly Statement of Working Days will be reviewed/accepted
by Contractor during the Weekly Meeting.
f. Change Orders: The Consultant will develop change orders and the Consultant will
provide technical assistance to negotiate change orders, and assist in resolution of disputes
which may occur during the course of the project. The City will approve all change orders
before being fully executed. Each change order will be executed in accordance with
WSDOT Standard Specifications.
g. Field Work Directives: The Consultant will prepare field work directives as necessary to
keep the Contractor on schedule.
h. Force Account: The Consultant will track Contractor force account labor, equipment and
materials. All force account calculations will be verified by the City and double checked
by the Consultant. The City shall have final authority to approve any Force Account work
prior to agreement with the Contractor.
134
EXHIBIT A-1
City of Tukwila KPG Psomas Inc.
2023 Overlay Program KPG Project Number 9TUK010400
Construction Management Services Page 6 of 8 May 2023
i. Schedule Review: Consultant shall perform review of initial Contractor provided CPM
for conformance with the Contract Documents. Any discrepancies, conflicts or
unreasonable work durations will be brought to the attention of the Contactor and City.
Consultant will provide one (1) intermediate review of Contractor’s updated schedule and
compare with field-observed progress and duration of the project.
j. Lump Sum Breakdown: Consultant shall evaluate construction Contractors’ Schedule of
Values for lump sum items. Review the Contract Price allocations and verify that such
allocations are made in accordance with the requirements of the Contract Documents.
Lump Sum Breakdowns for payment each month will be calculated.
k. Monthly Pay Requests: Consultant shall prepare monthly requests for Contractor
payment based on field note records prepared by Consultant field inspector in accordance
with contract documents.
l. Weekly Statement of Working Days: Consultant shall prepare, and issue weekly
statement of working day report each week to the Contractor and City for review and
approval. Weekly statement of working days will be based on field inspection reports
provided by Consultant.
m. Subcontractor Documentation: Process / approve all required subcontractor
documentation. Request to Sublets will be verified and logged. This includes checking
System Award Management System (SAMS), verifying business licensing, reviewing
insurance documentation, verifying city business licensing, Intent to Pay Prevailing Wage
and Affidavit of Wages Paid. All subcontractor documentation will be logged into KPG’s
subcontractor logs.
4.2 Certified Payroll: The Consultant will process and check the Contractor and Subcontractor’s
certified payroll per State Prevailing Wage Requirements. Tracking of payroll shall consist of
recording each payroll received from the Prime and Subcontractors and checking pay rates against
Contract requirements. Any discrepancies will be brought to the Contractor and City.
Deliverables:
Approved Submittals and Submittal log
Responded RFIs and RFI Log
Weekly Meeting minutes
Fully-executed Change Orders and Field Work Directives, with Change Management Log
Force Account Documentation and Tracking Log
Fully-executed Monthly Progress Payments
Subcontractor Packets
Weekly Statements of Working Days
Certified Payroll Tracking Log (hard copy binder not included)
Contractor-generated As-builts, if required by Contract
135
EXHIBIT A-1
City of Tukwila KPG Psomas Inc.
2023 Overlay Program KPG Project Number 9TUK010400
Construction Management Services Page 7 of 8 May 2023
All other project documentation generated during the course of project construction duration.
TASK 5 – PROJECT CLOSEOUT
5.1 Closeout Office Support: Consultant shall assist with generation of closeout documentation and
pursuit of successful project final completion, as detailed below:
a. Substantial Completion Letter: Following full and unrestricted use of the project status
being obtained by the Contractor and agreed to by the City, Consultant shall draft
Substantial Completion Letter on City letterhead, for issuance to Contractor.
b. Physical Completion Letter: Following completion of all punch list work verified by the
Consultant and any stakeholders required the Consultant shall prepare physical completion
letter to the Contractor and the City shall issue the final contract voucher.
c. Final Pay Estimate: Consultant shall prepare final payment estimate, along with any final
quantity adjustments needed to existing bid items, for issuance to Contractor, in
conjunction with the final contract voucher, issued by the City.
5.2 Closeout Inspection and Punchlist: Consultant shall assist in a punchlist walkthrough with
Contractor, City staff, and any other necessary agencies for the purposes of developing a final
project punchlist. The Consultant shall assemble walkthrough comments and provide the
preliminary list to the City for concurrence, prior to issuing the list to the Contractor. On notification
of completion of the punchlist, Consultant shall perform a final walkthrough to confirm satisfactory
completion of all items on the list and shall note any remaining discrepancies. Subsequent project
walkthroughs are beyond the scope of this agreement, but will be accommodated should the request
be made by the City, and sufficient remaining budget allows.
5.3 Certified Payroll Closeout: Consultant shall attempt to ensure that all certified payrolls and
affidavits of wages paid are current and complete at the time of project physical completion. This
will include regular checks of the L&I portal and frequent reminders to the Contractor to provide
any missing information in a timely manner. As the task of gathering the final documentation from
Contractors and their Subcontractors can sometimes be an extended process, outside the control of
the City or Consultant, after 8 weeks post-physical completion, the Consultant shall perform a final
status update of the CP tracking log, along with memos to file of any missing documentation, and
shall hand off the remaining verification process to the Client.
5.4 Prepare Documentation to Deliver to City: Consultant shall perform QA/QC on all project
documentation deliverables as outlined in Task 4.1, as well as any documentation generated in the
course of completion of Task 5, and shall transfer all project documents to the City for permanent
storage.
Substantial Completion Letter
Physical Completion Letter
Final Payment Invoice
Project Punchlist
Final Project Documents
136
EXHIBIT A-1
City of Tukwila KPG Psomas Inc.
2023 Overlay Program KPG Project Number 9TUK010400
Construction Management Services Page 8 of 8 May 2023
TASK 7 – SUBCONSULTANTS
7.1 Material Testing: A third party subconsultant will be retained by KPG Psomas to provide material
testing and construction observation services. All testing will be done in accordance with LAG Manual
and WSDOT Construction Manual, or at a desired frequency as-directed by the City’s project manager.
TASK 8 – ADDITIONAL SERVICES
8.1 Management Reserve: Additional services requested by the City will be performed only when
authorized by the City. Authorization to perform additional services will be in writing, specifying the
work to be performed, and basis of payment. Items such as Community Outreach (except as completed
on a day-to-day basis by the inspector and resident engineer as described in task 3.1 – vii), Public
Meetings, Ribbon Cutting Ceremony, claims analysis, surveying, services during shutdown periods of
non-working days, and services for extended working days are examples of possible additional services.
This fee is based 60 working day contract, with 10 additional reduced-effort days for startup and 20
additional reduced-effort days for closeout, for a total of 90 days / 18 weeks 8-hour days.
Additional extension of days will be approximately $1,080.00 per day for one person. (8 hours x
$135.00 = $1,080.00)
137
EXHIBIT B-2PRIME CONSULTANT COST COMPUTATIONSClient:City of TukwilaProject: 2023 Overlay Program CM Services KPG Psomas Inc. PROJECT NUMBER: 9TUK01040060 working days + 2 week startup and 4 weeks closeoutDATE: 5/16/2023Project Engineer IISenior Construction ManagerSenior Resident EngineerResident EngineerSenior Construction ObserverConstruction Observer IIIConstruction Observer IIConstruction Observer IDocument Control Specialist IISenior AdminOffice AdminOffice Assistant175245172155191 14313010614313310382 HoursFee1.1 Project Management and Administrative Services1010203,780.00$ 1.2 Prepare, review and submit monthly expenditures3361,134.00$ 01300000001300264,914.00$ 2.1 Assist City with Award Process881,144.00$ 2.3Administrative Services up to Contractor Notice to Proceed 23420429814,944.00$ 0200002005000010616,088.00$ 3.1 Const. Inspection (9 hrs/day for inspection & reports - 50 days)45045058,500.00$ 3.2 Material Testing Coordination0-$ 3.3 Construction Inspection Nights (12 hours a night - 10 Nights)12012015,600.00$ 0000005700000057074,100.00$ 4.1 Construction Management Office Support3024022049077,990.00$ 4.2 Certified Payroll Reviews and Tracking20202,860.00$ 3002400000024000051080,850.00$ 5.1 Closeout Office Support1640308613,970.00$ 5.2 Closeout Inspection and Punchlist16162,080.00$ 5.3 Certified Payroll Closeout152,145.00$ 5.4 Prepare Documentation to Deliver to City35355,005.00$ 160400001608000013723,200.00$ 7.1 Subcontract with Material Tester (LS Estimate)011,000.00$ 000000000000011,000.00$ 8.1 Upon City Authorization Only 202020608,900.00$ 002000020020000608,900.00$ 4615 300 00 0 626 0390130 0 1409219,052.00$ Mileage at current IRS rate1,000.00$ Reproduction Allowance-$ 1,000.00$ 220,052.00$ Task No.Task DescriptionLabor Hour EstimateTask 1 - MANAGEMENT / COORDINATION / ADMINISTRATIONTask TotalTask 2 - Assist City with the Award Process Task TotalTask 3 - Construction Services - Field. NTP to Project Closeout. (8 Weeks)Task 5 - Project Closeout (4 Weeks)Task 4 - Construction Services - Office (8 Weeks)Task TotalTask TotalTask TotalTotal Labor Hours and FeeTotal Reimbursable ExpenseTotal Estimated BudgetTotal Hours and Labor Fee Estimate by TaskTask 7 - Materials TestingTask TotalTask 8 - Management ReserveTask TotalReimbursable Direct Non-Salary Costs138