HomeMy WebLinkAboutCOW 2023-06-26 Item 5C - Contract - Foster Park and Tukwila Community Center Park Master Plans with Berger Partnership for $80,000ITEM INFORMATION
STAFF SPONSOR: KRIS KELLY ORIGINAL AGENDA DATE: 6/26/23
AGENDA ITEM TITLE Proposed Contract: Parks Master Plans - Joseph Foster Park & Tukwila Community
Center
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date Mtg Date 6/26/23 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR Council Mayor Admin Svcs DCD Finance Fire P&R Police PW
SPONSOR’S
SUMMARY Parks & Recreation staff, after soliciting letters of interest and statements of qualifications
for architectural and engineering services are prepared to award a contract for Parks
Master Planning & Design Services for both Joseph Foster Memorial/Lee Phillips Park and
Tukwila Community Center Park. This contract is being awarded to Berger Partnership in
the amount of $80,000. Staff recommends council approval for execution of this contract.
REVIEWED BY Trans&Infrastructure Svcs Community Svcs/Safety Finance & Governance Planning & Community Dev.
LTAC Arts Comm. Parks Comm. Planning Comm.
DATE: 6/12 COMMITTEE CHAIR: ABDI
RECOMMENDATIONS:
SPONSOR/ADMIN. Parks & Recreation Department
COMMITTEE
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$80,000 $80,000 $0
Fund Source: LAND ACQUISITION, RECREATION, & PARK DEVELOPMENT (301)
Comments: Fund balance has adequate resources to cover contract amount.
MTG. DATE RECORD OF COUNCIL ACTION
6/26/23
MTG. DATE ATTACHMENTS
6/26/23 Informational Memorandum dated June 2, 2023 (revised)
Request for Proposal Documentation
Proposed Contract: Berger Partnership
Berger Partnership Scope of Work
Minutes from the 6/12 CSS Committee meeting
COUNCIL AGENDA SYNOPSIS
----------------------------------Initials --------------------------------- ITEM NO.
Meeting Date Prepared by Mayor’s review Council review
6/26/23 DR
Unanimous Approval; Forward to 6/26 C.O.W. & Special Meeting
5.C. &
Spec 2.D.
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INFORMATIONAL MEMORANDUM
TO: Community Services & Safety Committee
FROM: Kris Kelly, Parks Manager
BY: David Rosen, Parks & Recreation Fiscal Analyst
DATE: June 2, 2023
SUBJECT: Joseph Foster Park & TCC Park Master Plans Proposed Contract
ISSUE
The City of Tukwila’s 2020 Park, Recreation and Open Space (PROS) Plan identified Joseph Foster
Memorial Park and Tukwila Community Center Park as two of the six highest priority park improvement
project sites. Goal 5.3 of the Plan also recommends developing site-specific master plans or site
designs that guide all major park improvements and that achieve cohesive design and efficient phasing
of projects. A Request for Qualifications (RFQ) of park master planning services was recently issued
for developing two park master plans for these parks. The Berger Partnership, a Seattle based
landscape architecture/design firm, was selected through an open and competitive process and staff
seek Council approval to execute the contract totaling $80,000.
BACKGROUND
Tukwila Community Center Park was acquired from King County back in 1990 with the Community
Center itself being built in 1997. The park now includes a picnic shelter, sport areas, skatepark, play
structure, and field. No significant improvements have occurred in approximately the past 20 years.
Joseph Foster Memorial Park was established in 1982 and is located on the former site of Foster
School. The land is under a recently renewed long-term lease- through December 2051- with the
Tukwila School District. Minor improvements at the park have included a basketball/pickleball court
installation (2021) and conversion of the upper field to a dog park (2018).
With the adoption of the 2023-24 biennial budget and 2023-28 Financial Planning Model and Capital
Improvement Program, the Parks and Recreation Department is proceeding with several park
improvement initiatives guided by the 2020 PROS Plan. Completed park master plans enable the City
to leverage Real Estate Excise Tax (REET) and Park Impact Fees (PIF) as matching funds for local,
state and federal grants to implement the recommended park improvements. Staff intend to pursue
such grants with many administered by the Washington State Recreation and Conservation Funding
Board’s (RCFB) beginning in the spring of 2024.
DISCUSSION
The proposed Master Plan project will include landscape architecture and design and urban design and
engineering services to create the final park master plan for both parks. The project will require
engagement with local community members, park users, neighbors, and other involved stakeholders.
Berger Partnership is a well-respected firm in the landscape design sector with a focus on innovation
and sustainability. Several high-profile projects Berger has completed recently include the Pike Place
Market Waterfront, renovation of Spokane’s Riverfront Park, Seattle Capitol Hill Transit Oriented
Development, and Seattle’s Magnuson Park.
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INFORMATIONAL MEMORANDUM- Proposed Contract for Park Master Planning Services
June 2, 2023
Page 2
FINANCIAL IMPACT
This contract is funded from the Land Acquisition, Recreation, & Park Development (301) Fund. No
General Fund outflows are created by the execution of this contract and sufficient resources exist within
the Fund to support this expenditure.
RECOMMENDATION
Staff recommends the committee forward the attached contract for approval onto the City Council
Consent Agenda on June 26, 2023.
ATTACHMENTS
A --- Request for Qualifications (Submission Deadline of April 10, 2023 at 5PM)
B --- Proposed Contract: Berger Partnership
C --- Berger Partnership Scope of Work
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CITY OF TUKWILA REQUEST FOR QUALIFICATIONS
Park Master Plan and Design services for
Tukwila Community Center and Joseph Foster Memorial Park
Request for Qualifications
The City of Tukwila is soliciting Letters of Interest and Statements of Qualifications for architectural
and engineering (A&E) services to assist the City with master planning park improvements to two
(2) City of Tukwila Parks. The City seeks professional expertise in public involvement, landscape
architecture and design, urban design and/or engineering services to plan and design park master
plans for the parks. The project will require engaging the community, park users, neighbors, and
other stakeholders, many who do not speak English as their primary language.
• Tukwila Community Center Park- A 12.7-acre special use park hosts Tukwila Community
Center, a 55,000 square foot multipurpose community center. The park, adjacent to the
Green River, includes a picnic shelter, BBQ area, restroom, splash park, basketball court,
baseball field, soccer field and modular skate park. The parking lot supports 317 parking
stalls. The park site and community center are owned by the City of Tukwila.
• Joseph Foster Memorial/Lee Phillips Park, an 8.9-acre local park features 2 baseball fields,
a basketball court, dog park, picnic shelter and public restrooms and walking trail. The City
of Tukwila leases the park from the Tukwila School District through December 2051.
Project Sites/Locations:
1) Tukwila Community Center Park is located at 12424 42nd Ave S, Tukwila, WA
2) Joseph Foster Memorial/Lee Phillips Parks is located at 13919 53rd Avenue South,
Tukwila, WA
Please review the full RFQ following this notice
The City of Tukwila reserves the right to reject any and all submittals and to waive irregularities
and informalities in the submittal and evaluation process. This Request for Qualification does not
obligate the City to pay any costs incurred by respondents in the preparation and submission of a
proposal. Furthermore, the RFQ does not obligate the City to accept or contract for any expressed
or implied services.
The successful respondent must comply with the City of Tukwila equal opportunity requirements.
The City is committed to a program of equal employment opportunity regardless of race, color,
creed, sex, age, nationality, or disability. The contracted vendor for this project will be expected to
comply with all Federal, State, County, and City codes and regulations applicable to such work and
perform the work in accordance with the requirements and edifications of the contract documents.
Request for Qualifications (RFQ) will be received at the Tukwila Parks and Recreation
Department Administrative Offices, Tukwila Community Center, 12424 42nd Ave S, Tukwila, WA,
98168 Until 5:00 p.m. (Pacific Time) on April 10th 2023. The official time clock for receiving and
stamping submittals is the time on the Tukwila Community Center reception counter clock. No
protest will be recognized, as this is the official time. Qualifications received after the appointed
time set for receipt will be returned unopened.
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Project History and Background
The site of the Tukwila Community Center Park was acquired from King County in 1990. The
property was initially acquired using bond funds from the 1969 Forward Thrust Park Bond
Program and was used primarily as a pea patch garden. In 1997 the City of Tukwila built a
55,000 square foot Community Center, funded in part by savings generated by the City for such
purposes as well as the issuance of capital bonds. The Center was designed by ARC Architects and
constructed by Berschauer Phillips Construction. A second phase of construction brough outdoor
park improvements- including the sport areas and picnic shelter.
The Center serves as the headquarters for the City’s parks and recreation department, the central
hub for customer contact, registration and facility rental coordination. In addition to staff offices
and work spaces, a variety of dedicated and multi-purpose spaces serve to support diverse
recreation programming, events and facility rentals. It also serves as an emergency shelter for the
City.
Joseph Foster Memorial Park was established in 1982, is located on the former site of Foster
School. The land was donated to create the first community school. The park land is leased from
the Tukwila School District, which was recently renewed in 2022 and extending through December
2051. Most recent investments in the park include a basketball/pickleball court (completed in
2021) and the conversion of the upper field to a dog park (completed in 2018).
SCOPE OF WORK
City of Tukwila Parks and Recreation is seeking a consultant(s) or firm to lead two (2) independent
park master planning/design processes. The successful team is to collaborate in overall site master
planning for each park, including participation in public outreach processes, revisit site
programming and feasibility, development of plan options, and final Master Plan with probable cost
including a phasing plan if required.
The park master plans will be used to help support Tukwila Parks in procuring local and state
grants and use of Real Estate Excise Tax (REET) and Park Impact Fee (PIF) funding sources to
construct the proposed park improvements. There may be an opportunity to participate in the next
phase of development including permitting assistance, construction documents, estimation of
probable construction cost, bidding assistance and construction phase services.
Products/Deliverables: Work will include but not be limited to the following tasks:
• Review of background, history, studies, reports, drawings, surveys and easements
• Physical inspection/inventory of existing park features and facilities
• Participation in facilitation of public meetings with a specialized team member (consultant)
to solicit input and systematically review alternatives and final design
• Working collaboratively with City staff, including Tukwila Parks and Recreation throughout
the planning and design process
• Working with City staff and a citizen steering committee to help shape program, design,
and outcome measures
• Presentations before Tukwila Parks Advisory Commission, Tukwila City Council’s Community
Safety and Services Committee, and Tukwila City Council
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Proposed Project Schedule:
April 10, 2023 5pm (Pacific Time) Final day and time to receive RFQs
April 10-14, 2023 Review RFQ submissions
April17-19, 2023 Scheduled interviews of top consultant(s)/firms
May 10 2023 Recommended Contract Approval to Park Commission and City Council (est.)
May -August 2023 Public outreach and park master plan development for both parks
September-October 2023- Draft and Final Park Master Plans submitted
Budget
Requested work not to exceed $80,000
Response Requested
The City is soliciting quotes from 5 qualified firms identified from the Municipal Research Services
Center Small Works Roster to engage in the Scope of Work.
Quotes received will be evaluated based on the City’s proposed project schedule (above), quality,
scope, schedule, and budget of previous work, references, and how closely the needs of the RFQ
are reflected in the quote. Additional selection criteria noted below. After successful contract
negotiations have been completed, the apparent successful consultant(s)/firm will be awarded the
work.
Consultants will be Selected Based on the Following Criteria:
Tukwila Parks is seeking a diverse team that has the following abilities:
•Ability to provide services based on the Scope of Work
•Experience in collaborative design services and public participation in the design process
•Experience in collaboration with multi-disciplinary and multi-agency projects
•Experience in design of public park facilities
•Experience in the design of zero-depth aquatic play facilities (i.e., Spray grounds)
•Knowledge and experience with City of Tukwila plan review and permitting processes
•Experience of key staff members who would be assigned to this project
•Ability to meet the proposed schedule of this project
Statements of Interest may not exceed 25 total pages in length. Included in the
Statement of Interest should be the following:
•A letter of interest from the prime firm, signed by the principal professional intended to
lead the study effort. The letter needs to include contact information and indicate the
availability of all members of the team necessary to conduct the services within the
estimated schedule established by Tukwila Parks and Recreation.
•Identification of key firms and individuals proposed to make up the team. Include an
explanation of how this team will be organized and managed.
•Background resumes demonstrating the experience of key professionals making up the
proposed team.
•Respondents are requested to provide at least 3 references for comparable work/projects.
•Descriptions of successful planning and design projects of a similar nature completed by
the firm and its team members, including their locations, and client contact information that
Tukwila Parks may use as reference.
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Please email one (1) electronic copy in PDF format to parksrfpinfo@tukwilawa.gov and submit four
(4) bound copies of the above information for use by members of a consultant selection committee.
Following an evaluation of the RFP’s received, the firm(s) considered to be the most qualified may
be requested to participate in an additional proposal / interview process. No further action beyond
submission of the above information is required currently.
Project Contact Information
For questions regarding the Request for Qualifications, the City requests all inquiries be submitted
via email only, to parksrfpinfo@tukwilawa.gov and to the attention of:
Kris Kelly, Parks Manager
City of Tukwila Parks and Recreation
parksrfpinfo@tukwilawa.gov
All questions and staff responses will be routinely posted here:
https://www.tukwilawa.gov/departments/parks-and-recreation/projects-and-planning/
All submissions must be received by 5pm (Pacific Time) on April 10, 2023.
No submittals will be accepted after this date and time.
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Tukwila Community Center
12424 42nd Ave S
Tukwila, WA 98168
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Foster Park
13919 53rd Ave S Tukwila 98168
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City of Tukwila Contract Number:
6200 Southcenter Boulevard, Tukwila WA 98188
PROFESSIONAL SERVICES AGREEMENT
(Includes consultants, architects, engineers, accountants, and other professional services)
THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter
referred to as “the City”, and Berger Partnership, hereinafter referred to as “the Consultant”, in
consideration of the mutual benefits, terms, and conditions hereinafter specified.
1. Project Designation. The Consultant is retained by the City to perform Park Master Plan
Design services in connection with the project titled Foster Park and Tukwila Community
Center Park Master Planning.
2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit “A”
attached hereto, including the provision of all labor, materials, equipment and supplies.
3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and
effect for a period commencing upon execution and ending December 31, 2024, unless sooner
terminated under the provisions hereinafter specified. Work under this Agreement shall
commence upon written notice by the City to the Consultant to proceed. The Consultant shall
perform all services and provide all work product required pursuant to this Agreement no later
than December 31, 2024 unless an extension of such time is granted in writing by the City.
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit
“B” attached hereto, provided that the total amount of payment to the Consultant shall not
exceed $80,000 without express written modification of the Agreement signed by the City.
B. The Consultant may submit vouchers to the City once per month during the progress of
the work for partial payment for that portion of the project completed to date. Such
vouchers will be checked by the City and, upon approval thereof, payment shall be made
to the Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned will be
made promptly upon its ascertainment and verification by the City after the completion of
the work under this Agreement and its acceptance by the City.
D. Payment as provided in this section shall be full compensation for work performed,
services rendered, and for all materials, supplies, equipment and incidentals necessary to
complete the work.
E. The Consultant’s records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City and the state of Washington for a
period of three (3) years after final payments. Copies shall be made available upon
request.
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5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Consultant in connection with the services rendered under this
Agreement shall be the property of the City whether the project for which they are made is
executed or not. The Consultant shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
the Consultant’s endeavors. The Consultant shall not be responsible for any use of the said
documents, drawings, specifications or other materials by the City on any project other than
the project specified in this Agreement.
6. Compliance with Laws. The Consultant shall, in performing the services contemplated by
this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances
and regulations, applicable to the services rendered under this Agreement.
7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers,
officials, employees and volunteers harmless from any and all claims, injuries, damages,
losses or suits including attorney fees, arising out of or resulting from the acts, errors or
omissions of the Consultant in performance of this Agreement, except for injuries and damages
caused by the sole negligence of the City.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the Consultant
and the City, its officers, officials, employees, and volunteers, the Consultant’s liability
hereunder shall be only to the extent of the Consultant’s negligence. It is further specifically
and expressly understood that the indemnification provided herein constitutes the Consultant's
waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The provisions of
this section shall survive the expiration or termination of this Agreement.
8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property whic h may arise from
or in connection with the performance of the work hereunder by the Consultant, its agents,
representatives, or employees. Consultant’s maintenance of insurance as required by the
agreement shall not be construed to limit the liability of the Consultant to the coverage provided
by such insurance, or otherwise limit the City’s recourse to any remedy available at law or in
equity.
A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the
types and with the limits described below:
1. Automobile Liability insurance with a minimum combined single limit for bodily injury
and property damage of $1,000,000 per accident. Automobile Liability insurance
shall cover all owned, non-owned, hired and leased vehicles. Coverage shall be
written on Insurance Services Office (ISO) form CA 00 01 or a substitute form
providing equivalent liability coverage. If necessary, the policy shall be endorsed to
provide contractual liability coverage.
2. Commercial General Liability insurance with limits no less than $2,000,000 each
occurrence, $2,000,000 general aggregate. Commercial General Liability
insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall
cover liability arising from premises, operations, stop-gap independent contractors
and personal injury and advertising injury. The City shall be named as an
additional insured under the Consultant’s Commercial General Liability insurance
policy with respect to the work performed for the City using an additional insured
endorsement at least as broad as ISO endorsement form CG 20 26.
3. Workers’ Compensation coverage as required by the Industrial Insurance laws of
the State of Washington.
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4. Professional Liability with limits no less than $2,000,000 per claim and $2,000,000
policy aggregate limit. Professional Liability insurance shall be appropriate to the
Consultant’s profession.
B. Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher
insurance limits than the minimums shown above, the Public Entity shall be insured for the
full available limits of Commercial General and Excess or Umbrella liability maintained by
the Contractor, irrespective of whether such limits maintained by the Contractor are greater
than those required by this Contract or whether any certificate of insurance furnished to
the Public Entity evidences limits of liability lower than those maintained by the Contractor.
C. Other Insurance Provision. The Consultant’s Automobile Liability and Commercial
General Liability insurance policies are to contain, or be endorsed to contain that they shall
be primary insurance with respect to the City. Any Insurance, self-insurance, or insurance
pool coverage maintained by the City shall be excess of the Consultant’s insurance and
shall not be contributed or combined with it.
D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M.
Best rating of not less than A:VII.
E. Verification of Coverage. Consultant shall furnish the City with original certificates and a
copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of the Contractor
before commencement of the work. Upon request by the City, the Consultant shall furnish
certified copies of all required insurance policies, including endorsements, required in this
Agreement and evidence of all subcontractors’ coverage.
F. Notice of Cancellation. The Consultant shall provide the City with written notice of any
policy cancellation, within two business days of their receipt of such notice.
G. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the
insurance as required shall constitute a material breach of contract, upon which the City
may, after giving five business days notice to the Consultant to correct the breach,
immediately terminate the contract or, at its discretion, procure or renew such insurance
and pay any and all premiums in connection therewith, with any sums so expended to be
repaid to the City on demand, or at the sole discretion of the City, offset against funds due
the Consultant from the City.
9. Independent Contractor. The Consultant and the City agree that the Consultant is an
independent contractor with respect to the services provided pursuant to this Agreement.
Nothing in this Agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither the Consultant nor any employee of the
Consultant shall be entitled to any benefits accorded City employees by virtue of the services
provided under this Agreement. The City shall not be responsible for withholding or otherwise
deducting federal income tax or social security or for contributing to the state industrial
insurance program, otherwise assuming the duties of an employer with respect to the
Consultant, or any employee of the Consultant.
10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon
or resulting from the award or making of this contract. For breach or violation of this warrant,
the City shall have the right to annul this contract without liability, or in its discretion to deduct
from the contract price or consideration, or otherwise recover, the full amount of such fee,
commission, percentage, brokerage fee, gift, or contingent fee.
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11. Discrimination Prohibited. Contractor, with regard to the work performed by it under this
Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin,
age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation,
the presence of any disability, or any other protected class status under state or federal law,
in the selection and retention of employees or procurement of materials or supplies.
12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City.
13. Non-Waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
14. Termination.
A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days
written notice to the Consultant.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this Agreement, if requested to do
so by the City. This section shall not be a bar to renegotiations of this Agreement between
surviving members of the Consultant and the City, if the City so chooses.
15. Applicable Law; Venue; Attorney’s Fees. This Agreement shall be subject to, and the
Consultant shall at all times comply with, all applicable federal, state and local laws,
regulations, and rules, including the provisions of the City of Tukwila Municipal Code and
ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is
instituted to enforce any term of this Agreement, the parties specifically understand and agree
that venue shall be properly laid in King County, Washington. The prevailing party in any such
action shall be entitled to its attorney’s fees and costs of suit. Venue for any action arising
from or related to this Agreement shall be exclusively in King County Superior Court.
16. Severability and Survival. If any term, condition or provision of this Agreement is declared
void or unenforceable or limited in its application or effect, such event shall not affect any other
provisions hereof and all other provisions shall remain fully enforceable. The provisions of this
Agreement, which by their sense and context are reasonably intended to survive the
completion, expiration or cancellation of this Agreement, shall survive termination of this
Agreement.
17. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notices to Consultant shall be sent to the following address:
Berger Partnership
1927 Post Alley, Ste. 2
Seattle, WA 98101
18. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Consultant and
supersedes all prior negotiations, representations, or agreements written or oral. No
amendment or modification of this Agreement shall be of any force or effect unless it is in
writing and signed by the parties.
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DATED this _________ day of ____________________________, 20_____.
** City signatures to be obtained by
City Clerk’s Staff ONLY. **
CITY OF TUKWILA
Allan Ekberg, Mayor
ATTEST/AUTHENTICATED:
Christy O’Flaherty, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
** Consultant signature to be obtained by
sponsor staff. **
CONSULTANT:
By:
Printed Name:
Title:
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Landscape Architecture
Urban Design
Berger Partnership PS
1927 Post Alley, Ste. 2
Seattle, WA 98101
206 325 6877
bergerpartnership.com
6.5.23
Kris Kelly, Parks and Recreation Manager
Pete Mayer, Parks and Recreation Director
Parks and Recreation Department
6200 Southcenter Boulevard
Tukwila, WA 98188
Proposal for Landscape Architectural Services: Foster Park and Tukwila Community Center Park
Master Plans
Dear Kris and Pete:
We are pleased to have the opportunity to work with the Tukwila community and city staff to
prepare a master plan for both Foster Park and the Tukwila Community Center Park. Detailed
herein is our scope of work and fee for the project for your review.
Project Team
To complete the scope of work, we have resource consultants available to help shape the master
plans. Our intent is to utilize these consultants early in the process to identify critical issues that
may impact the future development of each site; however, we do not plan to get into substantive
scope/detail with these consultants as part of the master plan process. Resources include the
following:
• Civil Engineering: KPFF
• Geotechnical Engineering: Shannon & Wilson (S&W)
• Mechanical Engineering for Spray Park: GDM
• Athletic Fields: D.A. Hogan
Project Understanding
This scope of work is for the development of two master plans, Foster Park and Tukwila
Community Center Park, to be completed as one process. It is assumed that development
milestones and deliverables will be shared between the two projects. Anticipated phases of work
are as follows.
Project Administration
Work in this task may include:
• Develop project timeline with all proposed major milestones.
• Kick-off meeting (site walk) with key city staff to initiate project design.
• Prepare monthly progress reports and invoices.
• Manage subconsultants.
• Regular communication with city project manager on progress, problems, and issues.
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6.5.23
Kris Kelly, Parks and Recreation Manager
Pete Mayer, Parks and Recreation Director
Tukwila Parks and Recreation Department
Proposal for Landscape Architectural Services: Foster Park and Tukwila Community Center Park
Master Plans
Page 2 of 4
Site Investigation and Analysis
Work in this task may include:
• Site investigations:
o Review background information, including applicable information provided by city,
including recent planning documents, record design drawings, or previous survey
information for each site.
o Construct base plan from GIS and aerial photography resources of adequate detail to
guide the master plan process. This assumes the city is able to provide the raw data
used in the Tukwila iMap or the design team can gather sufficient data from King
County.
Survey work is not anticipated to be part of this scope, nor should this level
of detail be needed. However, as noted above, any previous survey work
made available would be of use to the design team.
o Prepare preliminary reconnaissance memos as required to identify issues impacting
the master plans.
Public Engagement Plan and Implementation
Work in this task may include:
• Prepare Community Involvement Plan:
o Includes stakeholder groups, partners, and census info on neighborhood (with city
support) to understand language needs. Plan will detail approach for project
communications for the duration of the master plan.
• Prepare outreach materials:
o Materials will include narratives, questions, graphics, and character photos to push
out information about the project and to solicit input at key design milestones.
Materials will be designed to source realistic, actionable feedback from the
community and provide clear choices to establish priorities and tradeoffs. Materials
will include image-based selections such as character photos. Material will be used
for the following:
Web presence updated with milestone deliverables (assumes city will handle
formatting and hosting web content).
Materials for public meetings (hand-outs and boards printed in-house by
Berger).
o For all public meetings Berger Partnership may:
Develop an agenda for all meetings. (Verified with city)
Prepare messaging for community invitations.
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6.5.23
Kris Kelly, Parks and Recreation Manager
Pete Mayer, Parks and Recreation Director
Tukwila Parks and Recreation Department
Proposal for Landscape Architectural Services: Foster Park and Tukwila Community Center Park
Master Plans
Page 3 of 4
Prepare materials for all meeting milestone (to be simultaneously deployed
to web presence), including online survey content (images and questions for
city web deployment).
o For all public meetings the city will:
Arrange venues.
Be responsible for any email/hardcopy promotion of meetings/events.
Manage content on website, posting surveys, and providing survey results
back to Berger for interpretation and distillation.
• Synthesize public input from public meetings.
Develop and Present Preliminary Concept Plans
Work in this task may include:
• Prepare concept plans and graphics:
o Schemes may be hand drawn, digital, or any combination thereof as determined
by Berger to convey design intent.
Master Plan Development
Work in this task may include:
• Prepare draft preferred plan.
• Hone preferred plan.
• Draft master plan report
o Provide supporting narrative for design and process.
• Prepare cost estimate:
o These are high-level master plans, and the cost estimate too will be equally high
level, utilizing allowances to account for many of the not fully designed elements
and providing an allowance that future design development can build toward.
• Finalize master plan report and cost estimate.
Assumptions
• Base plan will be developed from available GIS and aerial photos. No survey is included in
this scope of work.
• Public outreach content (drawings, graphics, and narratives will be provided by the design
team to be posted by the city on the city website).
• City to implement and maintain social media outreach content and platform.
• Targeted mailings or digital outreach as deemed appropriate to be coordinated by the
city.
• Translation and interpretation of project deliverables will be provided by others.
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6.5.23
Kris Kelly, Parks and Recreation Manager
Pete Mayer, Parks and Recreation Director
Tukwila Parks and Recreation Department
Proposal for Landscape Architectural Services: Foster Park and Tukwila Community Center Park
Master Plans
Page 4 of 4
• The master plan will be prepared to support RCO and other grant pursuits; however, grant
pursuit activities are not part of this scope of work.
• A SEPA submittal process is not anticipated with this scope.
Fees
We will be proceeding on this project on an hourly basis plus expenses with a not to exceed total
of $80,000.00. We will bill monthly for hours accumulated, identifying both who was performing
the work and what the tasks were. Expenses will be itemized as appropriate to the project.
Services beyond those noted in this proposal will be billed as additional services on an hourly basis
as follows:
Principal $225.00 per hour
Associate $180.00 per hour
Project Manager $150.00 per hour
Landscape Architectural Staff $120.00 per hour
Administrative Staff $105.00 per hour
Printing, reprographic expenses, CAD plots, travel costs, and other reimbursable expenses will be
billed at cost plus a 10% administrative mark-up and are included in the proposed fee.
If you have questions, would like more information, or wish to make any modifications, please do
not hesitate to contact us. We are looking forward to working with you on the master plans for
Foster Park and Tukwila Community Center Park.
Sincerely,
Berger Partnership PS
Guy Michaelsen, PLA Evan Blondell
Principal Project Manager
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City of Tukwila
City Council Community Services & Safety Committee
Meeting Minutes
June 12, 2023– 5:30 p.m. – Hybrid Meeting; Hazelnut Conference Room & MS Teams
Councilmembers Present: Mohamed Abdi, Chair; Thomas McLeod, Tosh Sharp
Staff Present: David Cline, Pete Mayer, Kris Kelly, David Rosen, Eric Lund
Chair Abdi called the meeting to order at 5:30 p.m.
I.BUSINESS AGENDA
A.Foster Golf Links Concession Agreement
Staff is seeking approval of an agreement with MMS Consultants, Inc. to continue the provision
of concessions at Foster Golf Links for another seven years.
Committee Recommendation:
Unanimous approval. Forward to June 26, 2023 Special Consent Agenda.
B.Contract: Master Plans for Joseph Foster and Tukwila Community Center Park
Staff is seeking approval of a contract with the Berger Partnership in an amount not to exceed
$80,000 for Master Plan Design services for Foster and Tukwila Community Center Parks.
Committee Recommendation:
Unanimous approval. Forward to June 26, 2023 Committee of the Whole.
II.MISCELLANEOUS
The meeting adjourned at 6:20 p.m.
MA Committee Chair Approval
Minutes by LH
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